TC 01-22-18 Meeting AgendaCOUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
TO: Frederick County Transportation Committee
FROM: John A. Bishop, AICP, Assistant Director - Transportation
RE: January 22, 2018 Transportation Committee Meeting
DATE: January 16, 2018
The Frederick County Transportation Committee will be meeting at 8:30 a.m. on
Monday, January 22, 2018 in the first-floor conference room of the Frederick County
Administration Building, 107 North Kent Street, Winchester, Virginia.
AGENDA
1. Committee Charter Update
2. SmartScale Application Discussion
3. County Project Updates
4. Upcoming Agenda Items
5. Other
Please contact our department if you are unable to attend this meeting.
Attachments
JAB/pd
MEMORANDUM
Item 1: Committee Charter Update
Topic Synopsis
At the request of Chairman DeHaven, Staff has reviewed the Committee Charter as
regards to membership and made updates.
Analysis
To date, with the exception of the Transportation Committee, Board committees are made
up of 3 board members who have votes and 3 citizen members who have votes. The
Transportation Committee has had just 2 Board members and 2 citizen members.
Members are appointed by the Board of Supervisors.
Recommended Action
Attached, please find an updated Transportation Committee Charter (red line version)
that updates the Board members to 3 and the Citizen members to 3. Staff is
recommending an action to recommend approval to the Board of Supervisors.
Frederick County Board of Supervisor’s
Transportation Committee Charter
I. Organization
There shall be a committee of the Board of Supervisors (“Board”) of Frederick County,
Virginia (“County”) known as the Transportation Committee (“Committee”). The Committee shall
be comprised of two (2) three (3) members of the Board of Supervisors who will be appointed by the
Chairman of the Board, with one appointed as Chair, and two (2) three (3) citizen members as
appointed by the Chairman of the Board. The committee shall also offer nonvoting liaison status to
one (1) member of the Planning Commission, one (1) representative from the Town of Stephens City,
and one (1) representative from the Town of Middletown. This Charter shall govern the Committee
with regard to its duties and responsibilities. The goal of the Committee shall be to promote
programs, policies, and practices that forward the Frederick County Transportation System.
II. Purpose
The primary function of the Committee is to assist the Board in managing the County
Transportation System by transportation planning, reviewing and evaluating policies, keeping abreast
of developments at the state and federal level, and rendering input where needed.
The Committee will primarily fulfill these responsibilities by carrying out the activities
enumerated in Section IV of this Charter.
III. Meetings
The Committee shall meet at least twelve (12) times annually or more or less frequently as
circumstances dictate. The Chairman of the Board, the Chair of the Committee, or a majority of the
Committee members may call or cancel meetings of the Committee. The Chair of the Committee
shall prepare or approve an agenda in advance of each meeting. The County Administrator and the
Director or Directors with the responsibilities for transportation shall be invited to all meetings. Other
management officials and counsel to the Board may be invited as necessary. With the exception of
Directors, the Chair may excuse any non-Committee members from attendance at any meeting or
portion of any meeting.
IV. Responsibilities
The Committee shall have the following duties and responsibilities:
A. Monitor State and Federal transportation planning initiatives (such as the VDOT six year
program) and recommend appropriate actions or input to the Board of Supervisors
B. Lead transportation planning initiatives related to the comprehensive plan or other
County Planning efforts. These include but are not limited to the following:
a. Eastern Road Plan Updates
b. Interstate, Primary, and Secondary Road Plan Updates
c. Updates to Bicycle and/or Pedestrian Plans
d. Project Prioritization
e. Transportation Section of the Capital Improvements Plan
C. Review County policies and make recommendations on changes or improvements.
D. Make recommendations to the Board on requests such as VDOT studies that come from
citizens or officials.
E. Review funding programs and make recommendations on which projects to apply for
funding.
Item 2: SmartScale Application Discussion
Topic Synopsis
This is the first in a series of discussions by the Committee regarding SmartScale
applications for the coming cycle which will open March 1, 2018 and close August 1,
2018. The County is allowed 4 applications on its own, the Metropolitan Planning
Organization (MPO) gets 4 applications, and the Regional Commission (RC) gets 4
applications. Staff met with VDOT on January 4 , to start creating a preliminary listing of
potential applications.
Analysis
This list of projects that follows is preliminary based upon an initial meeting with VDOT.
They are not listed in priority order. As the projects are considered and discussed by the
Committee, additions and deletions can be made.
Potential Project Potential Application Source
Exit 307 Improvements Frederick County, MPO, RC
Improvements to the Exit 307 ramps (potential roundabouts) taking advantage of residual
study funds from the Exit 307 Interchange Modification Study to strengthen the
application
Exit 317 and Redbud Road Frederick County, MPO, RC
Realignment of the Exit 317 NB exit ramp to Route 11 and associated realignment of
Redbud Road. This was a previous unsuccessful application that would now be
strengthened due to funding allocated to Redbud Road and an improved cost estimate.
Route 11 North (4 lane widening) Frederick County, MPO
Widening of Route 11 to 4 lanes from Snowden Bridge Boulevard to Old Charlestown
Road. This was applied for last time as a 6 lane section. Scaling that down would
potentially make the application stronger.
Route 11 South (Shawnee Drive Area) Frederick County, MPO, Winchester
This potential application is also a scaled down version of a previous application that was
submitted through the MPO. Full project scope could vary but initial discussion was
based upon the widening of the bridge at the City/County line.
Route 11 South (Stars Study Results) Frederick County, MPO
Scope of an application here is yet to be determined as this study contracted for through
the MPO to develop applications along this corridor is currently underway.
Exit 313 Bridge Frederick County, MPO, RC
The Exit 313 bridge and its structurally deficient status continues to be an item of
significant concern. This was applied for previously, however, VDOT has since directed
design funding onto the bridge and made scope modifications which should make a new
application more competitive.
Route 37 (Lenoir Drive slip ramps) Frederick County, MPO
This potential new application would propose to implement the slip ramps from the end
of Lenoir Drive in Stonewall Industrial Park onto and off of Route 37 southbound and
has the potential to remove significant truck trips from the Route 11 North corridor.
Route 277 (Sherando Park Entrance) Frederick County
Intersection improvements to the Sherando Park entrance in accordance with the
Comprehensive Plan and to address growing conflicts in this area.
Costello Drive/Route 522 Intersection Frederick County
This intersection is experiencing significant stacking for southbound lefts onto Costello
Drive. This project would look to help that situation through the implementation of
double lefts and perhaps additional improvements to channel trips destined for Costco
into their entrances.
Route 7 Frederick County
Staff and VDOT are reviewing potential small improvements to the Route 7 corridor that
could be competitive applications.
Recommended Action
Staff is seeking feedback and discussion on the preliminary list. No formal action is
requested at this time.
Item 3: County Project Updates
Tevis Street Extension/Airport Road/I-81 Bridge:
Staff is expecting 60% design review comments at any time now and as soon as
they are received (excepting the existing of significant comments of concern) will
be proceeding to 100% design.
Renaissance Drive:
Kickoff meeting was held on January 11, with all of the key design stakeholders
who were able to attend. VDOT is providing an updated authorization to proceed
and Survey Work is beginning the week of January 15.
Coverstone Drive:
No activity at this time.
Jubal Early Drive Extension and Interchange with Route 37:
Staff has recently received phone calls from the private partner with questions on
details and timelines.
Item 4: Upcoming Agenda Items
February
Continuation of SmartScale Application Work
MPO Route 11 South Stars Study
Transportation Forum follow-up
Oakdale Crossing Traffic Calming Study
March
Begin Interstate, Primary, and Secondary Plan updates
Item 5: Other
Old Charlestown Road Bridge update from VDOT