TC 02-27-17 Meeting AgendaCOUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000
TO: Frederick County Transportation Committee
FROM: John A. Bishop, AICP, Assistant Director - Transportation
RE: February 27, 2017 Transportation Committee Meeting
DATE: February 21, 2017
The Frederick County Transportation Committee will be meeting at 8:30 a.m. on
Monday, February 27, 2017 in the first floor conference room of the Frederick County
Administration Building, 107 North Kent Street, Winchester, Virginia.
AGENDA
1. SmartScale Update
2. MPO Draft Work Program
3. County Projects Updates
4. Other
Please contact our department if you are unable to attend this meeting.
Attachments
JAB/pd
MEMORANDUM
Item 1: SmartScale Update
Mr. Terry Short of VDOT, will be present to discuss the status of the region’s SmartScale
applications and next steps. We have attached the SmartScale Scorecard to this item.
Item 2: MPO Draft Work Program
Attached please find the draft MPO Work Program for 2017-2018 for your review and
comment.
DRAFT
UNIFIED PLANNING WORK PROGRAM (UPWP)
FOR THE
WINCHESTER – FREDERICK COUNTY (WinFred)
METROPOLITAN PLANNING ORGANIZATION (MPO)
FY 2018
(July 1, 2017 - June 30, 2018)
Adopted for Public Comment:
Final Adoption:
Winchester/Frederick County, Virginia
Metropolitan Planning Organization
C/o Northern Shenandoah Valley Regional Commission
400 Kendrick Lane, Suite E
Front Royal, VA 22630
540-636-8800
www.winfredmpo.org
WinFred MPO
FY 2018 UPWP
ii
Preparation Statement
Prepared on behalf of the WinFred Metropolitan Planning Organization by the Northern
Shenandoah Valley Regional Commission staff through a cooperative process involving the City
of Winchester, County of Frederick, Town of Stephens City, Virginia Department of
Transportation, Virginia Department of Rail and Public Transportation, Federal Highway
Administration, and the Federal Transit Administration.
The preparation of this program was financially aided through grants from the Federal Highway
Administration, Federal Transit Administration, Virginia Department of Transportation and the
Virginia Department of Rail and Public Transportation.
WinFred MPO
FY 2018 UPWP
iii
MPO Policy Board
Officers:
Chair—John Willingham, City of Winchester
Vice Chair—Charles DeHaven, Jr., Frederick County
Secretary/Treasurer—Brandon Davis, Executive Director NSVRC (non-voting)
Voting Members:
Charles DeHaven, Jr., Frederick County
Judith McCann-Slaughter, Frederick County
Brenda Garton, Frederick County
Michael Majher, Town of Stephens City
Eden Freeman, City of Winchester
John Hill, City of Winchester
John Willingham, City of Winchester
Randy Kiser, Virginia Department of Transportation
Alternate Voting Members:
Tim Youmans and Perry Eisenach, City of Winchester
Kris Tierney, Frederick County
Terry Short, Virginia Department of Transportation
Non-Voting Members:
Mack Frost, Federal Highway Administration
Tony Cho, Federal Transit Administration
Tim Roseboom, Virginia Dept. of Rail & Public Transportation
Rusty Harrington, Dept. of Aviation
MPO Technical Advisory Committee (TAC)
Chair—Tim Youmans, City of Winchester
Vice Chair—John Bishop, Frederick County
Members:
Patrick Barker, Frederick County
John Bishop, Frederick County
Mike Ruddy, Frederick County
Kris Tierney, Frederick County
Mike Majher, Town of Stephens City
Tom Hoy, City of Winchester
Tim Youmans, City of Winchester
Perry Eisenach, City of Winchester
Terry Short, Virginia Department of Transportation
Tim Roseboom, Virginia Dept. of Rail & Public Transportation
Serena ‘Renny’ Manuel, Winchester Airport
Renee Wells, Winchester Transit
MPO Citizens Advisory Committee (CAC)
Chair—R. William Bayliss, III
Vice Chair—Walt Cunningham
Members:
Joshua Hummer, Thomas Reed & Walt Cunningham, Frederick County
Mike Majher, Town of Stephens City
R. William Bayliss, III, Dr. John Crandell, Vacant, City of Winchester
Administrative & Staff Support
Provided by Northern Shenandoah Valley Regional Commission
WinFred MPO
FY 2018 UPWP
iv
Resolution
By The
WinFred Metropolitan Planning Organization
Approving the FY 2018 Unified Planning Work Program (UPWP)
WHEREAS, the FY 2018 Unified Planning Work Program will serve as the basis for all U.S.
Department of Transportation (DOT) funding participation and will be included in all requests
for DOT planning funds, and
WHEREAS, this UPWP details all transportation and transportation-related planning activities
anticipated within the area during the coming fiscal year, and
WHEREAS, this UPWP has been reviewed and recommended for approval by the Technical
Advisory Committee;
NOW THEREFORE BE IT RESOLVED, that the WinFred Metropolitan Planning
Organization does hereby approve and adopt the FY 2018 Unified Planning Work Program on
April _ _, 2017.
Signed: _______________________ Signed: ________________________
John Willingham Brandon Davis
Chairman Secretary-Treasurer
WinFred MPO
FY 2018 UPWP
v
TABLE OF CONTENTS
FY 2018 UNIFIED PLANNING WORK PROGRAM
WORK TASKS AND BUDGET/FUNDING INFORMATION
Page No.
Preparation Statement ..................................................................................................................... ii
Officers .......................................................................................................................................... iii
Resolution ...................................................................................................................................... iv
Table of Contents .............................................................................................................................v
List of Figures……………..……………………………………………………………………...vi
INTRODUCTION............................................................................................................................7
WORK TASK 1: Program Management & Administration .........................................................11
WORK TASK 2: Transportation Improvement Program (TIP) ...................................................12
WORK TASK 3: Federal or State Requested Planning Work Program Items ............................12
WORK TASK 4: Public Mobility……………………………………………...………………..13
WORK TASK 5: Local Technical Assistance ..............................................................................14
WORK TASK 6: Bicycle & Pedestrian Plan Development ........................................................14
WORK TASK 7: System Planning ...............................................................................................15
WORK TASK 8: Long Range Planning, Modeling, GIS & Data….............................................18
Proposed Revenues & Expenditures by Funding
Source…….…………………………………………………..…………………………….........19
WinFred MPO
FY 2018 UPWP
vi
LIST OF FIGURES
Page No.
Figure 1: Map of Winchester Frederick County Urbanized Area and MPO Study Area 9
Figure 2: Proposed Revenues and Expenditures by Funding
Source………………………………………..………………………………………… 19
.
WinFred MPO
FY 2018 UPWP 7
INTRODUCTION
The Unified Planning Work Program (UPWP) for transportation planning identifies all activities
to be undertaken in the Winchester-Frederick County Metropolitan Planning Organization
(WinFred MPO) study area for Fiscal Year 2018 (July 1, 2017 - June 30, 2018). The UPWP
provides a mechanism for the coordination of transportation planning activities in the region, and
is required as a basis for and condition of all federal funding assistance for transportation
planning by the joint metropolitan planning regulations of the Federal Highway Administration
(FHWA) and the Federal Transit Administration (FTA).
The work tasks within this UPWP are reflective of issues and concerns originating from
transportation agencies at the federal, state and local levels. The descriptions of the tasks to be
accomplished and the budgets for these tasks are based on a best estimate of what can be
accomplished within the confines of available federal, state and local resources.
Statewide and metropolitan transportation planning processes are governed by Federal law (23
USC 134 and 135). Federal planning regulations are codified in 23 CFR 450.
Since the 1962 Federal-aid Highway Act, federal authorizing legislation for expenditure of
surface transportation funds has required metropolitan area transportation plans and programs to
be developed through a continuing, cooperative, and comprehensive (3-C) planning process.
Over successive authorization cycles culminating with the passage of the Fixing America’s
Surface Transportation (FAST) Act in December 2015, Congress has added and revised the
substantive content expected from the 3-C planning processes.
Transportation planning provides the information, tools, and public input needed for improving
transportation system performance. Transportation planning should reflect the community's
vision for its future. It should also include a comprehensive consideration of possible strategies;
an evaluation process that encompasses diverse viewpoints; the collaborative participation of
relevant transportation-related agencies and organizations; and an open, timely, and meaningful
involvement of the public. Transportation planning requires a comprehensive, holistic look at the
needs and the future of the region and its inhabitants.
Both the FHWA and FTA encourage MPOs to give priority to the following planning emphasis
areas in their UPWPs in Fiscal Year 2018:
Performance-Based Planning and Programming. Performance-based planning and
programming includes using transportation performance measures, setting targets, reporting
performance, and programming transportation investments directed toward the achievement of
transportation system performance outcomes. The WinFred MPO 2040 Long Range
Transportation Plan, due May 2017, was scoped in FY ’16 under Work Task 8. In scoping the
plan, staff will work with local planning partners to define the implementation of performance-
based planning provisions in the planning process, and to explore the option of using scenario
planning.
Regional Models of Cooperation – Ensure a Regional Approach to Transportation Planning by
Promoting Cooperation and Coordination across Transit Agency, MPO and State Boundaries.
WinFred MPO
FY 2018 UPWP 8
A coordinated approach supports common goals and capitalizes on opportunities related to
project delivery, congestion management, safety, freight, livability, and commerce across
boundaries. The WinFred MPO shares boundaries with two counties (Clarke, VA and Berkeley,
WV) and one state (West Virginia). Interstate 81, the region’s main highway, enters the MPO
planning area from the north at the West Virginia line. Routes 7, 17/50, and 522 enter the
planning area from adjacent Clarke County, VA. In addition, the MPO lies within the five-
county planning district of the Northern Shenandoah Valley Regional Commission (NSVRC).
Coordination with neighboring jurisdictions and the NSVRC will be included in the scope of the
2040 Long Range Transportation Plan to be developed under Work Task 8.
Ladders of Opportunity – Access to Essential Services including employment, health care,
schools/education, and recreation. Recent UPWP tasks addressing access needs include bus
stop, system performance and marketing studies for Winchester Transit; and the 2014 Bicycle
and Pedestrian Master Plan update. The MPO participates in the updating of the Section 5310
Coordinated Human Services Mobility Plan (managed by DRPT and the Shenandoah Area
Agency on Aging). In FY ’16 under Work Task 4 the MPO studied the feasibility of extending
transit service from Winchester to Lord Fairfax Community College. The scope of the 2040 Long
Range Transportation Plan to be developed under Task 8 will include a plan for engaging
traditionally underserved populations and disadvantaged communities.
Metropolitan Planning Area
Transportation planning processes are required to be organized and directed for all urbanized
areas (UZAs) having a population of 50,000 or greater, as delineated by the U.S. Census Bureau,
by metropolitan planning organizations (MPOs). MPOs are established for a metropolitan
planning area (MPA) that must contain, at a minimum, the Census Bureau delineated urbanized
area and the area expected to become urbanized in the next 20 years. An MPO, its planning
boundaries and membership and voting structure are established and designated by agreement
between local officials and the Governor ( 23 CFR 450.310).
The WinFred MPO planning area consists of the City of Winchester, the Town of Stephens City,
the Urbanized Area of Frederick County, and the area of Frederick County projected to be
urbanized by the year 2020 (see map on following page).
As reported by FHWA for 2010, the WinFred MPO Urbanized Area population was 78,440 and
it encompasses a land area of approximately 103 sq. miles.
WinFred MPO
FY 2018 UPWP 9
WinFred MPO
FY 2018 UPWP 10
Responsibilities for Transportation Planning
The WinFred Metropolitan Planning Organization is the organization responsible for conducting
the continuing, comprehensive, and coordinated (3-C) planning process for the Winchester-
Frederick County Urbanized Area in accordance with requirements of Section 134 (Title 23
U.S.C.) of the Federal Highway Act of 1962, and Section 5303 of the Federal Transit Act. The
WinFred MPO is the official Metropolitan Planning Organization for the urbanized area,
designated by the Governor of Virginia, under Section 134 of the Federal Aid Highway Act, and
the joint metropolitan planning regulations of FHWA and FTA.
The policy making body of the WinFred MPO is the Policy Board that consists of 8 voting
members. These include 3 representatives from the City of Winchester, 3 representatives from
Frederick County, 1 representative from the Town of Stephens City, and 1 representative from
VDOT. Other agencies with non-voting membership on the WinFred MPO Policy Board include
the Virginia Department of Rail and Public Transportation, Virginia Department of Aviation,
Federal Highway Administration and Federal Transit Administration.
The Northern Shenandoah Valley Regional Commission (NSVRC) provides staff support to the
WinFred MPO. NSVRC staff members, in cooperation with the MPOs member agencies,
collect, analyze and evaluate demographic, land use, and transportation data to gain a better
understanding of the transportation system requirements of the area. Special studies, research,
and other work tasks requested by the MPO are the responsibility of the NSVRC to plan and
coordinate. Consultant assistance may be sought when required to complete work tasks. NSVRC
also prepares materials for use at the Policy Board, Technical Advisory and Citizens Advisory
Committee meetings as well as any sub-committee meetings that are scheduled.
NSVRC staff will participate in all WinFred MPO meetings and provide required staff support
and administration of the transportation planning program. In addition, staff members will
represent the MPO at any meetings with federal, state, and local organizations as necessary.
Total Proposed Funding by Federal Source for FY 2018
Metropolitan Planning Funds (PL funds) are provided from the Federal Highway Trust Fund and
distributed by State Departments of Transportation (DOTs) to MPOs to conduct the planning
activities required by Title 23 of the U.S. Code 134. PL funds are distributed to States based on a
ratio of urbanized-area population in individual States to the total nationwide urbanized-area
population. State DOTs then distribute this funding to the MPOs in their State based on a
formula agreed to by the MPOs and approved by their FHWA Division Office.
The primary funding source for transportation planning activities included in this work program
are the FHWA Section 112 (PL) and FTA Section 5303. The proposed funding amounts
(including state and local matching funds) for completion of tasks described in this UPWP are
shown in Figure 2.
WinFred MPO
FY 2018 UPWP 11
WORK TASK 1: Program Management & Administration
Objective and Description: This task includes ongoing activities that ensure proper management
and operation of a continuing, comprehensive, and coordinated (3-C) planning process as
described in the Memorandum of Understanding. Products originated from MPO (NSVRC) staff.
Products:
The primary products of this task are as follows and include those tasks necessary to the timely
and accountable administration of the MPO Planning Process:
Implementation of the FY18 UPWP throughout the fiscal year and provision of all required
administrative functions including accounting, financial reporting, personnel administration,
office management, website management, contract administration, map production, and
necessary highway and transit purchases (e.g., office equipment, software, etc.);
Maintenance of Title VI, ADA and environmental justice compliance, and in all work plans
and activities for both highway and transit modes including consultation with appropriate
groups, committees and community representatives;
Support of the activities of the WinFred MPO through the preparation of reports,
presentations, agendas, minutes and mailings for all Policy Board, TAC, CAC and other
meetings, as well as attendance at those meetings;
Continue a proactive public participation process that provides complete information, timely
public notice, full public access to key decisions, and supports early and continuing
involvement of the public in developing plans, TIPs and other documents;
Travel and Training/Education for staff members as it relates to MPO/Transportation
Planning such as various workshops, short courses, conferences and seminars that will
enhance their knowledge and working skills.
Budget: $65,000
WinFred MPO
FY 2018 UPWP 12
WORK TASK 2: Transportation Improvement Program (TIP)
Objective and Description: As required by federal planning regulations, the Transportation
Improvement Program (TIP) for the WinFred MPO is a four-year program of highway, transit,
bicycle, pedestrian, safety, and transportation enhancement projects receiving federal funds. State
and locally funded projects are also included in the TIP for coordination purposes.
The TIP is updated every four years and must be approved by the MPO Policy Board and the
Governor of Virginia. The TIP is required as a condition for all federal funding assistance for
transportation improvements within the WinFred MPO study area.
The general public and all other interested parties will be given an opportunity to review and
comment on the proposed TIP as described under the WinFred MPOs adopted Public
Participation Plan. To facilitate public review, MPO staff will provide visualization of TIP
projects, post the TIP on the MPO website, and make the TIP accessible at public libraries,
government offices, and upon request.
This task provides for the maintenance of a regional Transportation Improvement Program and
will require active support of the WinFred MPO Policy Board, Committees and coordination
with member agencies. Products originated from MPO (NSVRC) Staff.
Products:
Processing of requested amendments and administrative modifications to the adopted
TIP;
Mapping of TIP projects and Annual Listing of Projects for the next fiscal year;
Update to the current TIP which must be done every four years.
Budget: $2,500
WORK TASK 3: Federal or State Requested Planning Work Program Items
Objective and Description: The MPO staff will work with federal and state agencies in support
of projects and programs designed to coordinate transportation planning activities within the
region. Products originated from MPO (NSVRC) Staff.
Products:
Staff will prepare studies and reports as necessary for the completion of this work
program item and as directed by the appropriate federal and/or state agencies;
Staff will represent the WinFred MPO on the Virginia Association of Metropolitan
Planning Organizations (VAMPO) by participating in all meetings, events and training
programs of the association and provide information as appropriate to the MPO agencies
and partners.
Budget: $7,500
WinFred MPO
FY 2018 UPWP 13
WORK TASK 4: Public Mobility
4.1 Transportation Demand Management and Human Services Transportation
Objective and Description: This work task includes required transportation planning assistance
for Human Services system providers and travel demand management and seeks to advance the
MPO priorities for promoting multi-modal transportation opportunities where appropriate in the
planning area. Products originated from MPO (NSVRC) Staff.
Products:
Participate in the regional Coordinated Human Services Public Mobility Planning
process.
Promotion of the FTA 5310 funds (Transportation for Elderly Persons with Disabilities)
to the local human service agencies within the MPO.
Annual presentations to the MPO from local human service agencies within the MPO.
Budget: $500
4.2 Winchester Transit System Planning
Objective and Description: The Winchester Transit System (WinTran) conducts transit planning
and administration efforts necessary to comply with FTA requirements in order to receive
Section 5307 capital and operating grants. WinTran will coordinate with the MPO on transit
planning activities. Funds will be used to deliver specific, tangible transit planning products.
Products originated from requests by the WinTran program.
Products:
Budget: $39,500
Total Budget for 4.1 & 4.2: $40,000
WinFred MPO
FY 2018 UPWP 14
WORK TASK 5: Local Technical Assistance
Objective and Description: This is an annual UPWP task. This task is designed to provide
flexible planning support and services to the WinFred MPO localities. Products will originate
from a requesting locality.
Products:
Activities may include, but are not limited to:
Development and submission of transportation-related grants to include House Bill 2 for
WinFred MPO localities for both highway and transit projects; and
Management of the on-call consultant list for the MPO and its member localities with
contract administration and project management services.
Budget: $20,000
WORK TASK 6: Bicycle and Pedestrian Plan Development
Objective and Description: This is an annual UPWP task. This task is designed to provide
flexible planning support and services to the WinFred MPO localities in regards to Bicycle and
Pedestrian Planning.
Budget: $ 2,500
WinFred MPO
FY 2018 UPWP 15
WORK TASK 7: System Planning
Objective & Description: Projects included in this work task bridge the gap between project
readiness required for construction/ implementation and the conceptualized phase of a project
prioritized in the CLRP. Activities will include site specific evaluation and validation of
appropriate alternatives and will further refine understanding of the necessary project scope to
accomplish a goal in the LRTP.
1. North Winchester Area Study- Carryover from FY17
Objective and Description: The purpose of this consultant-led study is to identify and evaluate
feasible modifications to the Interstate 81/US 11-Martinsburg Pike interchange (Exit 317) to
accommodate existing and projected future traffic volumes and growth. It is anticipated that the
proposed improvements may include but are not limited to the construction of new
roadways/ramps and/or modifications to existing roadways and ramps. Improvements may also
include the replacement of existing bridges, as well as new signalized intersections. The
packaging, phasing, and/or independent utility of improvements will be identified for potential
capital program (funding) eligibility.
A consultant will provide project management, quality control, traffic analysis and the
development of a report and conceptual alternatives for improvements to the existing
interchange. The general study area will encompass the area shown below, between and
including exits 315 and 321 as well as the nearby signalized intersections on US Route 11 and
VA Route 7. The project was initiated by VDOT.
WinFred MPO
FY 2018 UPWP 16
Products:
Report: A complete study will be developed in accordance with applicable VDOT and
FHWA guidelines.
Conceptual Interchange Options: Up to three (3) conceptual options, with planning-level cost
estimates and phased improvement scenarios, will be developed and presented.
Cost Estimates: Planning level cost estimates and other supporting planning level data will
be developed as appropriate.
Work to be performed by consultant.
Timeframe: This project will be completed in FY2019.
Budget: $247,000 (FY2018)
($375,000 over two fiscal years provided by the WinFred MPO. An additional $150,000 to
be provided by VDOT Staunton District Planning Funds = $525,000 Project Total)
WinFred MPO
FY 2018 UPWP 17
2. Valley Pike Corridor Study
Objectives and Description: This consultant-led study will determine the causes and propose
solutions to recurring P.M. congestion on southbound U.S. Route 11 between the Rubbermaid
plant entrance in the City of Winchester and Renaissance Drive, south of the Route 37
interchange in Frederick County. The general study area, shown below, is approximately 1.9
miles long. Solutions to be considered may include roadway widening, changes in lane
configuration, signal operation changes, and access management. This project was initiated by
Frederick County.
Product: A report to include recommended improvements, phasing, and planning-level cost
estimates.
Timeframe: This study will be completed in FY2018.
Budget: $20,000
WinFred MPO
FY 2018 UPWP 18
WORK TASK 8: Long Range Planning, Modeling, GIS & Data
Objective and Description:
The primary objective of this task is the amendment of the Long-Range Transportation Plan
(LRTP) for the year 2040
to evaluate and add projects to the Constrained Long Range Plan and Vision Plan as
deemed appropriate by plan stakeholders; and
to incorporate federally-required performance measures and targets.
The plan amendments will be developed by staff in consultation with the project steering
committee. Some technical tasks may be assigned to one of the MPO’s on-call consulting firms
as appropriate.
This task is initiated by staff.
Products:
An amended LRTP for the horizon year 2040 developed in conformity with federal
requirements.
GIS mapping, data collection and database management in support of all MPO UPWP work
tasks (including GIS software maintenance for 2 users at 50% of total cost).
Budget: $20,000
Item 3: County Projects Update
Snowden Bridge Boulevard:
Final items are being addressed as this project wraps up. Staff is working with
VDOT and the Graystone Development regarding final items needed to get the
road into the state system.
Tevis Street Extension/Airport Road/I-81 Bridge:
Bridge design in ongoing and environmental documents for VDOT are being
completed. Bridge design has reached 75%, but comments are pending from
VDOT on earlier submissions. Staff is also working with VDOT to clarify the
status of the stubs to the north and south of the roundabout. The TIA is complete
and has been submitted. This will allow refinements to the 30% design of the
surface streets to meet traffic volumes.
Renaissance Drive:
Currently working with CSX on MOU for the future crossing. The MOU is now
being circulated for signatures. The County’s Transportation Partnership
Opportunity Fund Application has been recommended for approval by the
Governor’s Advisory Committee and agreements are expected shortly. The
agreements are currently in the process of getting signed by the pertinent
members of the Governor’s cabinet.
Valley Mill Road Realignment:
Thirty percent design has been completed and the County’s on call consultant is
providing an updated cost estimate to complete design through 100%. Upon
approval by the private party partner, the next phase of design will begin.
Coverstone Drive:
No activity at this time.
Jubal Early Drive Extension and Interchange with Route 37:
Initial meetings regarding a draft agreement and follow up application for
additional revenue sharing funds has been held with the private partner team.
Item 4: Other