TC 07-27-15 Meeting MinutesCOUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
MEMORANDUM
TO: Board of Supervisors
FROM: John A. Bishop, AICP, Deputy Director - Transportatiorr�m
RE: Transportation Committee Report for Meeting of July 27, 2015
DATE: July 29, 2015
The Transportation Committee met on July 27, 2015 at 8:30 a.m.
Members Present
Chuck DeHaven (voting)
James Racey (voting)
Barry Schnoor (voting)
Jason Ransom (Voting)
Gary Oates (liaison PC)
Lewis Boyer (liaison Stephens City)
Members Absent
Mark Davis (liaison Middletown)
Gene Fisher (voting)
***Items Requiring Action***
3. Russell 150 Revenue Sharing Funds
At the request of the Board of Supervisors, staff has been investigating ways to
preserve funding procured for the Russell 150 Road projects but now in danger of
being deallocated. See attached summary of those funds.
Staff advised the committee of the following:
1. Renaissance Drive would benefit from a transfer of $400,000.00.
2. Route 11North would benefit from a transfer of $500,000.00.
3. Additionally, staff noted that the Board could submit a revenue sharing
application with the intent of funding it via a transfer. Possible
projects follow:
a. Coverstone Drive
b. Justice Drive
107 North Kent Street, Suite 202 ® Winchester, Virginia 22601-5000
Based upon a motion by Mr. Ransom and seconded by Mr. Racey the committee
recommended that the Board proceed with the transfers for items one and two an
d consider additional information which they have directed staff to gather for item
3 for possible action as well. Staff will be prepared to present at the meeting
these items and potential additional projects.
***Items Not Requiring Action***
1. Hollow Road Concerns
A number of citizens from the Hollow Road area attended the meeting to voice
concerns over the condition of the roadway. Some of the items discussed
included:
A. Majority of culverts stopped up
B. Runoff into the lake to the point where dredging is needed
C. Safety concerns (1 travel lane)
D. 3 school buses daily with no room to pass
E. Inaccurate traffic count due to poor counter placement
The committee and VDOT staff heard and discussed the concerns with the
citizens. It was noted that the roadway would be on the scheduled paving list if it
had not been for a traffic count criteria they did not meet at the last update of the
plan, which has since been relaxed by the state. VDOT staff indicated they will
be looking into the situation as well as procuring updated traffic counts.
Investigating alternative funding sources such as environmental funds was also
discussed.
2. Kernstown Area Plan
Staff presented an update on the Kernstown Area Plan and mapping of the land
uses and transportation in this area. The committee had few questions but noted
the need for a definition of the Development Sensitive Area (DSA) area.
4. House Bill 2 Update
Staff updated the committee on the House Bill 2 process and will be doing the
same for the Board of Supervisors under a separate agenda item.
5. Other
Mr. Oates requested that staff request an update on VDOT Route 37 work.
JB/pd
1-81 Bridge and Surrounding Road for Revenue Sharine Summary
Below, please find a summary of the revenue sharing awards the County currently has for the 'Russell
150' road system. Included is an outline of what the funds are applicable toward and potential
deallocation dates. Provided sufficient evidence of progress to satisfy Mr. Whitworth, our CTB member,
there is a possibility of a 1 year extension on the funds in most imminent danger, specifically the $4.5 M
in bullet 2.
1. $1.4 M applicable to bridge and Tevis across Glaize. This is what we have been billing design to. It is
in no imminent danger of being deallocated due to the fact we have been spending from it.
2. $4.5 M applicable to bridge and abutments as well as landing the bridge. Without project activity
VDOT tells us this would be on the CTB's preliminary deallocation list in January '16. The key is
keeping it off of that list so we really need to make progress by about October -November of this year.
3. $2.8 M applicable to Airport, roundabout, Warrior stub out. Without project activity VDOT tells us
this would be on the CTB's preliminary deallocation list in January'17.
It should be noted that specific awards are tied to sections of roadway and not potential partners.
Glaize is the partner for Tevis Extension across their property and its intersection with Route 522.
Whoever controls the R150 property is the target partner for their proffered improvements.
Attached, please find two maps labeled A and B. These two maps represent the variations in the road
system that has been considered to date. Map A is the Generalized Development Plan from the
approved Russell 150 rezoning and Map 8 represents the road system that has been discussed more
recently. On each map there are highlighted road segments. The roadway segments highlighted in
green are those upon which revenue sharing funds noted in bullets 1 and 2 could be spent. The
roadway segments highlighted in pink are those upon which the revenue sharing funds noted in bullet 3
could be spent.
To date, County design work has been limited to the areas outlined in green on Map B. The most recent
cost estimate for construction of this segment is nearly $12 million which does not Include purchase of
the house next to the current Elks entrance that would be needed for right of way. This translates to
approximately $8 million on Russell 150 and $4 million on Glaize. There has not yet been design work
on the airport extension from the roundabout to route 522. This is the portion that would be aided by
revenue sharing in bullet 3 and would require further match from whoever controls Russell 150.
06/16/2015
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