TC 01-26-15 Meeting Minutes\ COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/665-6395
MEMORANDUM
TO: Board of Supervisors
FROM: John A. Bishop, AICP, Deputy Director - Transportation
RE: Transportation Committee Report for Meeting of January 26, 2015
DATE: February 3, 2015
The Transportation Committee met on January 26, 2015 at 8:30 am.
Members Present
Chuck DeHaven (voting)
James Racey (voting)
Gene Fisher (voting)
Gary Oates (liaison PC)
Members Absent
Mark Davis (liaison Middletown)
Lewis Boyer (liaison Stephens City)
Christopher Collins (voting)
***Items Requiring Action***
1. Gold's Orchard Road Abandonment
In August of 2012, the committee authorized staff to move forward to the Board of
Supervisors on the abandonment of portions of Gold's Orchard Road that impacts the
property of Mr. Cordell Watt so that he can take over maintenance and better secure his
property. Following that meeting staff was asked by the property owner to hold off due to
the possible acquisition of additional property which might have increased the amount of
roadway to abandon. Staff has now been asked to proceed again. The limits of the
abandonment have not changed since the August 2012 action but due the time that has
passed, the committee was asked to recertify their position.
Motion: Mr. Fisher moved to recommend that the Board direct staff to proceed with the
abandonment, subject to checking with the one remaining property owner with frontage on
the right-of-way. Motion seconded by Mr. Racey and passed unanimously.
107 North Kent Street, Suite 202 • Winchester, Virginia 22601.5000
Planning Access Terminal
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***Items Not Requiring Action***
2. Petticoat Gap Lane possible proffer modification
The property owners associated with the wW W rezoning and its associated proffer to build
Petticoat Gap Lane as a 5 lane section are contemplating a revision of that proffer to build a
lesser roadway in recognition of a significant change in surrounding conditions. Please
review the attached materials.
Staff and the committee noted that while the amendment seems to make sense, it is difficult
to say that the traffic from the hospital will forever be limited and so it would be a good
idea to preserve the right-of-way for the future potential need for a larger facility and
preserve an access point to the Solenberger property to the north via Retail Boulevard.
The committee concluded with a consensus that the proposal has merit provided future right
of ways are preserved and subject to the actual language of the formal proposal as well as
agency comments.
No formal action was taken.
3. HB2 Implementation Update
Staff updated the committee on the meeting they attended on January 8" in the Edinburg
residency as well as the surveys they have been asked to fill out regarding the
implementation of HB2. Staff noted that while much input has been provided, nothing has
yet come out of Richmond which would give an idea of whether that input is being received
and heeded. As information comes forth, the committee and Board will be updated.
4. Revenue Sharing Application Update
Staff updated the committee on the status of the current revenue sharing application which
the Board acted on January 28, 2015
5. Other
No items
Q
'1 GREENWAY ENGINEERING, me.
151 Windy dill Lane
(007 Winchester, Virginia 22602
F-i,� m dal in 1971
January 20, 2015
Frederick County Planning Department
Attn: John Bishop, Jr., Director of Transportation
107 North Kent Street
Winchester, VA 22601
RE: WWW L.C. 2003 Rezoning - Trans ortation Proffer Amendment
Dear John:
Thank you for meeting with the WWW, L.C. representatives and Greenway Engineering to discuss various
matters pertaining to the transportation proffers associated with the 2003 Rezoning Proffer Statement; as
well as other transportation matters that have occurred in the vicinity of this project subsequent to the 2003
rezoning approval.
The purpose of this meeting was to discuss these various transportation matters and their impact to the
original WWW, L.C. 2003 proffered transportation improvements with emphasis on the proffered Street
Improvements Item 4, which calls for the construction of a 5 -lane major collector road system that would
be located behind Wal-Mart. It is believed that the VDOT decision regarding limiting access to the Valley
Health Winchester Medical Center property and the proffered transportation improvements for the Silver
Lake and National Lutheran Home projects have deemphasized the type of road system behind Wal-Mart.
WWW, L.C. desires to process a conditional zoning amendment specific to the 2003 Rezoning Proffer
Street Improvements Item 4, and would like to have this matter included on the January 26, 2015
Transportation Committee agenda. Please find attached three exhibits that provide for the transportation
improvements associated with the WWW, L.C. 2003 Rezoning, the 2009 Silver Lake, LLC Rezoning, and
a 2015 Conditional Zoning Amendment for the WWW, L.C. project; as well as a copy of the WWW, L.C.
2003 Rezoning Proffer.
Thank you for your assistance in scheduling this request with the County Transportation Committee for
their January 26, 2015 meeting.
Sincerely,
Evan Wyatt, AIC
Greenway Engineering, Inc.
Cc: WWW, L.C.
Project#4928S/EAW Engineers Surveyors Planflers Environmental Scientisin
Telephone 540-662-418 FAX 540-722 9523
svwkv.greenwayeng. c^ni
REZONING REQUEST PROFFER
Property Identification Number 52 -A -B and 53-A-79
Gainesboro Magisterial District
WWW, L.C.
Preliminary Matters
Pursuant to Section 15.1 - 49 1. 1 et. seq., of the code of Virginia, 1950, as amended,
and the provisions of the Frederick County Zoning Ordinance with respect to conditional
zoning, the undersigned applicant hereby proffers that in the event the Board of
Supervisors of Frederick County, Virginia, shall approve Rezoning Application 403-03 for
the rezoning of 70.9065 acres from Rural Area (RA) Zoning District to the Highway
Commercial (B-2) Zoning District, development of the subject property shall be done in
conformity with the terms and conditions set forth herein, except to the extent that such
terms and conditions may be subsequently amended or revised by the applicant and such be
approved by the Frederick County Board of Supervisors in accordance with Virginia law.
Should this petition for rezoning not be approved by the Board of Supervisors then these
proiTers shall be deemed withdrawn and of no effect whatsoever. These proffers shall be
binding upon the applicant and their legal successor or assigns.
General Development Plan
The development of the subject property, and the submission of any Master
Development Plan shall be in conformance with all pertinent County regulations and shall
be in substantial conformity with the Generalized Development Plan, dated June 20, 2003,
sheet 5 of 5, which is attached hereto and incorporated herein by reference.
Street Improvements
The Applicant shall design and construct all roads on the subject property
consistent with the County's adopted Round Hill Land Use Plan for the area, and according
to uniform standards established by the Virginia Department of Transportation (VDOT),
and as may be provided in these proffers as illustrated on the Generalized Development
Plan which is attached hereto and incorporated herein by reference.
L On U.S. Route 50 a new intersection shall be created to allow the relocation of
VA Route 803 and to allow the intersection with a major collector road serving
the WWW site. Work involved with this item to include left turn lanes on U.S.
Route 50 westbound lane and eastbound lane within the median and right turn
lanes onto Route 803 (EBL) and the major collector (WBL). The intersection to
be stoplight controlled. The design for Route 803 relocation to be provided by
owner. It is anticipated that the Route 803 relocation will be supplied by VDOT
funding. The applicant will be responsible to insure that funding is in place at
the time of the initial site development phase of the project since the Route 803
relocation is a requirement for initial operation of the commercial center. See
item (I)-
2. On U.S. Route 50, a new travel lane to be constructed on the north side of the
westbound lane from the termination of the WMC (deGrange) proffer to the
western limits of the WWW, L -C. site. See item (2).
(Revised 6/20/03) Page 1 of 5
3. Two unsignalized intersections with U.S. Route 50 to be constructed at existing
crossover points as shown. This includes all work necessary to upgrade the
crossovers to VDOT standards. See item (3).
4. A major collector road with 5 lane connection to U.S. Route 50 and extending
approximately 2900' to connection with the. major collector to be constructed by
the Winchester Medical Center. The time and phasing sequence of this road
will be determined at the time of Master Development Plan approval_ See item
(4).
5. On VA Route 37 an additional travel lane with transition shall be added to the
northbound on ramp, in order to accommodate the dual lane left turn on U.S.
Route 50, eastbound lane constructed by WMC.
Transportation items 1, 2, 3 and 5 shall be constructed during the initial site
development phase of the project and shall be either complete or bonded for
completion prior to issuance of the first occupancy permit. In the event the
Winchester Medical Center has not constructed items 1 through 6 contained in
their proffer of April 3, 2003 (as approved by the Frederick County Board of
Supervisors) then WWW, L.C. will cause this construction to proceed
simultaneously with items 1, 2, 3 and 5 above so that all Route 50 and Route 37
improvements contemplated by both of the proffers will be completed prior to
issuance of the first occupancy permit at WWW, L.C.
The applicant shall limit entrance connections onto U.S. Route 50 to three
points as shown on GDP.
The applicant shall prepare a traffic generation estimate for uses established by
the Site Development Plan to be submitted for initial construction approval to
the County. The combined trip generation (ADT) shall not exceed 15,000 TPD
(average weekday volume) without further approval by the County. The actual
trip generation from the project shall be measured by the WWW, L.C.
Management annually, from data collected in May and with results due on July
1 of each year, and be available for review as individual site plans and
subdivisions for future uses are submitted for review by VDOT and the County.
The combined traffic impact from the 70 acre site is not to exceed 15,000 TPD
(average weekday volume) when current actual counts and proposed counts are
added for cumulative total. If the cumulative total for any site plan at WWW
causes the total to exceed 15,000 TPD then it is agreed that the applicant shall
not file additional site plan applications until the County is satisfied that
adequate and manageable levels of service will exist on state or internal site
roadways. The SIC code system and the ITE shall be utilized for the subject
projections. The applicant shall perform an updated TIA of the project
intersections on U.S. Route 50 and of the Route 50/Route 37 interchange when
traffic generation from the 70 acre site reaches 15,000 TPD (average weekday
volume). The County may revise this 15,000 TPD limit upward, without
modification of this proffer agreement, should results of the TIA show that
additional loading is appropriate.
Historic Preservation
• The existing home (#469) to be characterized by historical report prior to
removal.
(Revised 6/20/03) Page 2 of 5
Landscape Design Features
The development of the subject property, and the submission of any Master
Development Plan shall include the following landscape design feature provided in these
proffers and as illustrated on the Generalized Development Plan dated June 20, 2003 which
is attached hereto and incorporated herein by reference.
• A fifty foot (50') landscaped green strip along the US Route 50 frontage portion
of the site including an 8' hiker/biker trail. Internal parking, travelways and
commercial structures shall not extend closer than 50' to front right of way line
on U.S. Route 50. Inset of the GDP (sheet 5 of 5) is an illustrative detail shown
for the purpose of establishing a standard of quality to be implemented upon
final design.
• A ten foot (10') landscaped buffer area along the northern property line
landscaped with white pine evergreen trees or an equal plant species, with white
pines to be a minimum of four feet (4) in height when planted and planted at ten
foot (10') intervals. (#6)
On Site Development
All structures shall be designed to meet the following standards:
Materials utilized for the facades of the buildings shall include but not be
limited to concrete masonry units (CMU) brick, architectural block, dryvit, or
other simulated stucco (EFIS), real or simulated wood and/or glass.
2. All buildings within the development on the property shall be constructed using
compatible architectural style and materials, and signage for such buildings
shall be of a similar style and materials.
3. All buildings within the property shall be developed as a cohesive entity,
ensuring that building placement, architectural treatment, parking lot lighting,
landscaping, trash disposal, vehicular and pedestrian circulation and other
development elements work together functionally and aesthetically.
4. A single monument type sign shall be utilized near each project entrance (total
of 3) to describe internal features. Sign height shall be limited to 20' within the
50' landscape area along U.S. Route 50. Individual signs to be allowed per
ordinance requirements to announce individual uses. On building signage to be
the preferred sign type for individual uses. No other signs shall be located
within the 50' buffer area.
The Applicant shall record and include in each deed as well as provide Frederick
County with a complete set of Covenants and Restrictions pursuant to site design
developed and approved by Frederick County at the time of master plan. The Applicant
shall appoint an Architectural Control Committee with responsibility for insuring strict
adherence to the approved Master Development Plan, covenants and restrictions.
Property owners shall be notified of conditions relating to adjoining active
agricultural operations.
(Revised 6/20/03) Page 3 of 5
Geotechnical Study
The Applicant shall prepare a site geotechnical analysis and study for this site,
as appropriate for the proper siting and design of improvements, prior to beginning
construction of site improvements and buildings.
Monetary Contribution to Offset Impact of Development
The undersigned, who owns the above described property hereby voluntarily
proffers that if the Board of Supervisors for the County of Frederick, Virginia approves the
rezoning for the 70.9065 acres, lying on the north side of U_ S. Route 50 in the Gainesboro
Magisterial District of Frederick County, Virginia from RA to B2, the undersigned will pay
to Frederick County for the Round Hill Fire and Rescue Company the sum of $25,000.00,
the Sherifrrs Office the sum of $5,000.00 and the Administration Building the sum of
$5,000.00 for a total payment of $35,000.00, at the time issuance of the first building
permit of the subject property.
The conditions proffered above shall be binding upon the heirs, executors,
administrators, assigns and successors in interest of the Applicant and Owner. In the event
the Frederick County Board of Supervisors grant said rezoning and accepts these
conditions, the proffered conditions shall apply to the land rezoned in addition to other
requirements set forth in the Frederick County Code.
Respectfully submitted,
PROPERTY OWNER
ames R. Wilkins, Jr.
Date:
STATE OF VIRGINIA, AT LARGE
FREDERICK COUNTY, To -wit:
By:
C. Robert Solenberger
Date: Alloo
The foregoing instrument was acknowledged before me this o2' day of
2003, by
My commissi n expires &50 _-2006
Notary Public `
(Revised 6/20/03) Page 4 of 5
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