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TC 04-27-15 Meeting Minutes UNIFIED PLANNING WORK PROGRAM (UPWP) FOR THE WINCHESTER – FREDERICK COUNTY (WinFred) METROPOLITAN PLANNING ORGANIZATION (MPO) FY 2016 (July 1, 2015 - June 30, 2016) Adopted for Public Comment: Final Adoption: Winchester/Frederick County, Virginia Metropolitan Planning Organization C/o Northern Shenandoah Valley Regional Commission 400 Kendrick Lane, Suite E Front Royal, VA 22630 540-636-8800 www.winfredmpo.org Preparation Statement Prepared on behalf of the WinFred Metropolitan Planning Organization by the Northern Shenandoah Valley Regional Commission staff through a cooperative process involving the City of Winchester, County of Frederick, Town of Stephens City, Virginia Department of Transportation, Virginia Department of Rail and Public Transportation, Federal Highway Administration, and the Federal Transit Administration. The preparation of this program was financially aided through grants from the Federal Highway Administration, Federal Transit Administration, Virginia Department of Transportation and the Virginia Department of Rail and Public Transportation. WinFred MPO FY 2016 UPWP ii MPO Policy Board Officers: Chair—Richard Shickle, Frederick County Vice Chair—John Willingham, City of Winchester Secretary/Treasurer—Martha Shickle, Executive Director NSVRC Voting Members: Richard Shickle, Frederick County Charles DeHaven, Jr., Frederick County Rodney Williams, Frederick County Michael Majher, Town of Stephens City Eden Freeman, City of Winchester John Hill, City of Winchester John Willingham, City of Winchester Randy Kiser, Virginia Department of Transportation Alternate Voting Members: Tim Youmans and Perry Eisenach, City of Winchester Kris Tierney, Frederick County Tim Stowe, Town of Stephens City Terry Short, Virginia Department of Transportation Non-Voting Members: Mack Frost, Federal Highway Administration Tony Cho, Federal Transit Administration Lisa DuMetz-Rosier, Virginia Dept. of Rail & Public Transportation Rusty Harrington, Dept. of Aviation MPO Technical Advisory Committee (TAC) Chair—Tim Youmans, City of Winchester Vice Chair—Eric Lawrence, Frederick County Members: Patrick Barker, Frederick County John Bishop, Frederick County Eric Lawrence, Frederick County Kris Tierney, Frederick County Tim Stowe, Town of Stephens City Tom Hoy, City of Winchester Tim Youmans, City of Winchester Perry Eisenach, City of Winchester Terry Short, Virginia Department of Transportation Lisa DuMetz-Rosier, Virginia Dept. of Rail & Public Transportation Serena ‘Renny’ Manuel, Winchester Airport Renee Wells, Winchester Transit MPO Citizens Advisory Committee (CAC) Chair—R. William Bayliss, III Vice Chair—Walt Cunningham Members: Joshua Hummer, Thomas Reed & Walt Cunningham, Frederick County Vacant, Town of Stephens City R. William Bayliss, III, Dr. John Crandell, Vacant, City of Winchester Administrative & Staff Support Provided by Northern Shenandoah Valley Regional Commission WinFred MPO FY 2016 UPWP iii Resolution By The WinFred Metropolitan Planning Organization Approving the FY 2016 Unified Planning Work Program (UPWP) WHEREAS, the FY 2016 Unified Planning Work Program will serve as the basis for all U.S. Department of Transportation (DOT) funding participation and will be included in all requests for DOT planning funds, and WHEREAS, this UPWP details all transportation and transportation-related planning activities anticipated within the area during the coming fiscal year, and WHEREAS, this UPWP has been reviewed and recommended for approval by the Technical Advisory Committee and the Citizens Advisory Committee; NOW THEREFORE BE IT RESOLVED, that the WinFred Metropolitan Planning Organization does hereby approve and adopt the FY 2016 Unified Planning Work Program on DATE. Signed: _____________________ Signed: ________________________ Richard C. Shickle Martha F. Shickle Chairman Secretary-Treasurer WinFred MPO FY 2016 UPWP iv TABLE OF CONTENTS FY 2016 UNIFIED PLANNING WORK PROGRAM WORK TASKS AND BUDGET/FUNDING INFORMATION Page No. Preparation Statement ..................................................................................................................... ii Officers .......................................................................................................................................... iii Resolution ...................................................................................................................................... iv Table of Contents .............................................................................................................................v List of Figures……………..……………………………………………………………………...vi INTRODUCTION............................................................................................................................7 WORK TASK 1: Program Management & Administration .........................................................10 WORK TASK 2: Transportation Improvement Program (TIP) ...................................................11 WORK TASK 3: Federal or State Requested Planning Work Program Items ............................11 WORK TASK 4: Public Mobility……………………………………………...………………..12 WORK TASK 5: Local Technical Assistance ..............................................................................13 WORK TASK 6: Bicycle & Pedestrian Plan Development ........................................................14 WORK TASK 7: System Planning ...............................................................................................15 WORK TASK 8: Long Range Planning, Modeling, GIS & Data….............................................18 Proposed Revenues & Expenditures by Funding Source…….…………………………………………………..…………………………….........19 WinFred MPO FY 2016 UPWP v LIST OF FIGURES Page No. Figure 1: Map of Winchester Frederick County Urbanized Area and MPO Study Area 8 Figure 2: Proposed Revenues and Expenditures by Funding Source………………………………………..………………………………………… 19 . WinFred MPO FY 2016 UPWP vi INTRODUCTION The Unified Planning Work Program (UPWP) for transportation planning identifies all activities to be undertaken in the WinFred Metropolitan Planning Organization study area for Fiscal Year 2016 (July 1, 2015 - June 30, 2016). The UPWP provides a mechanism for the coordination of transportation planning activities in the region, and is required as a basis for and condition of all federal funding assistance for transportation planning by the joint metropolitan planning regulations of the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA). The work tasks within this UPWP are reflective of issues and concerns originating from transportation agencies at the federal, state and local levels. The descriptions of the tasks to be accomplished and the budgets for these tasks are based on a best estimate of what can be accomplished within the confines of available federal, state and local resources. The following are the regulations that inform the MPO Planning Process: The Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA) created a number of planning requirements. In October 1993, the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) issued final regulations regarding metropolitan planning. The Transportation Equity Act of the 21st Century (TEA-21), which became law in June 1998, reaffirmed the structure of the metropolitan planning process. Most of the modifications to the process were aimed at streamlining and strengthening the provisions included in ISTEA. On August 10, 2005, the federal legislation known as the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) was signed into law. On July 6, 2012, MAP-21, the Moving Ahead for Progress in the 21st Century Act was signed into law. MAP-21 creates a streamlined and performance-based surface transportation program and builds on many of the highway, transit, bike, and pedestrian programs and policies established in 1991. Metropolitan Planning Area The WinFred MPO study area consists of the City of Winchester, the Town of Stephens City, the Urbanized Area of Frederick County, and the area of Frederick County projected to be urbanized by the year 2020. See Figure 1 for an illustration of the region. Reported by FHWA for 2010, the WinFred MPO Urbanized Area population was 78,440 and it encompasses a land area of approximately 103 sq. miles. WinFred MPO FY 2016 UPWP 7 WinFred MPO FY 2016 UPWP 8 Responsibilities for Transportation Planning The WinFred Metropolitan Planning Organization is the organization responsible for conducting the continuing, comprehensive, and coordinated (3-C) planning process for the Winchester- Frederick County Urbanized Area in accordance with requirements of Section 134 (Title 23 U.S.C.) of the Federal Highway Act of 1962, and Section 5303 of the Federal Transit Act. The WinFred MPO is the official Metropolitan Planning Organization for the urbanized area, designated by the Governor of Virginia, under Section 134 of the Federal Aid Highway Act, and the joint metropolitan planning regulations of FHWA and FTA. The policy making body of the WinFred MPO is the Policy Board that consists of 8 voting members. These include 3 representatives from the City of Winchester, 3 representatives from Frederick County, 1 representative from the Town of Stephens City, and 1 representative from VDOT. Other agencies with non-voting membership on the WinFred MPO Policy Board include the Virginia Department of Rail and Public Transportation, Virginia Department of Aviation, Federal Highway Administration and Federal Transit Administration. The Northern Shenandoah Valley Regional Commission (NSVRC) provides staff support to the WinFred MPO. NSVRC staff members, in cooperation with the MPOs member agencies, collect, analyze and evaluate demographic, land use, and transportation data to gain a better understanding of the transportation system requirements of the area. Special studies, research, and other work tasks requested by the MPO are the responsibility of the NSVRC to plan and coordinate. Consultant assistance may be sought when required to complete work tasks. NSVRC also prepares materials for use at the Policy Board, Technical Advisory and Citizens Advisory Committee meetings as well as any sub-committee meetings that are scheduled. NSVRC staff will participate in all WinFred MPO meetings and provide required staff support and administration of the transportation planning program. In addition, staff members will represent the MPO at any meetings with federal, state, and local organizations as necessary. Total Proposed Funding by Federal Source for FY 2016 The primary funding source for transportation planning activities included in this work program are the FHWA Section 112 (PL) and FTA Section 5303. The proposed funding amounts (including state and local matching funds) for completion of tasks described in this UPWP are shown in Figure 2. WinFred MPO FY 2016 UPWP 9 WORK TASK 1: Program Management & Administration Objective and Description: This task includes ongoing activities that ensure proper management and operation of a continuing, comprehensive, and coordinated (3-C) planning process as described in the Memorandum of Understanding. Products originated from MPO (NSVRC) staff. Products: The primary products of this task are as follows and include those tasks necessary to the timely and accountable administration of the MPO Planning Process: • Implementation of the FY16 UPWP throughout the fiscal year and provision of all required administrative functions including accounting, financial reporting, personnel administration, office management, website management, contract administration, map production, and necessary highway and transit purchases (e.g., office equipment, software, etc.); • Maintenance of Title VI, ADA and environmental justice compliance, and in all work plans and activities for both highway and transit modes including consultation with appropriate groups, committees and community representatives; • Support of the activities of the WinFred MPO through the preparation of reports, presentations, agendas, minutes and mailings for all Policy Board, TAC, CAC and other meetings, as well as attendance at those meetings; • Continue a proactive public participation process that provides complete information, timely public notice, full public access to key decisions, and supports early and continuing involvement of the public in developing plans, TIPs and other documents. Budget: $44,284 WinFred MPO FY 2016 UPWP 10 WORK TASK 2: Transportation Improvement Program (TIP) Objective and Description: As required by federal planning regulations, the Transportation Improvement Program (TIP) for the WinFred MPO is a four-year program of highway, transit, bicycle, pedestrian, safety, and transportation enhancement projects receiving federal funds. State and locally funded projects are also included in the TIP for coordination purposes. The TIP is updated every four years must be approved by the MPO Policy Board and the Governor of Virginia. The TIP is required as a condition for all federal funding assistance for transportation improvements within the WinFred MPO study area. The general public and all other interested parties will be given an opportunity to review and comment on the proposed TIP as described under the WinFred MPOs adopted Public Participation Plan. To facilitate public review, MPO staff will provide visualization of TIP projects, post the TIP on the MPO website, and make the TIP accessible at public libraries, government offices, and upon request. This task provides for the maintenance of a regional Transportation Improvement Program and will require active support of the WinFred MPO Policy Board and Committees and coordination with member agencies. Products originated from MPO (NSVRC) Staff. Products: Processing of requested amendments and administrative modifications to the adopted TIP; mapping of TIP projects and Annual Listing of Projects for the next fiscal year. Budget: $2,500 WORK TASK 3: Federal or State Requested Planning Work Program Items Objective and Description: The MPO staff will work with federal and state agencies in support of projects and programs designed to coordinate transportation planning activities within the region. Products originated from MPO (NSVRC) Staff. Products: Staff will prepare studies and reports as necessary for the completion of this work program item and as directed by the appropriate federal and/or state agencies. Staff will represent the WinFred MPO on the Virginia Association of Metropolitan Planning Organizations (VAMPO) by participating in all meetings, events and training programs of the association and provide information as appropriate to the MPO agencies and partners. Budget: $15,000 WinFred MPO FY 2016 UPWP 11 WORK TASK 4: Public Mobility Transportation Demand Management and Human Services Transportation Objective and Description: This work task includes required transportation planning assistance for Human Services system providers and travel demand management and seeks to advance the MPO priorities for promoting multi-modal transportation opportunities where appropriate in the planning area. Products originated from MPO (NSVRC) Staff. Products: • Incorporate public mobility and travel demand management planning efforts into ongoing updates to the Long Range Transportation Plan. • Participate in the regional Coordinated Human Services Public Mobility Planning process. • Promotion of the FTA 5310 funds (Transportation for Elderly Persons with Disabilities) to the local human service agencies within the MPO. • Annual presentations to the MPO from local human service agencies within the MPO. Winchester Transit System Planning Objective and Description: The Winchester Transit System (WinTran) conducts transit planning and administration efforts necessary to comply with FTA requirements in order to receive Section 5307 capital and operating grants. WinTran will coordinate with the MPO on transit planning activities. Funds will be used to deliver specific, tangible transit planning products. Products originated from requests by the WinTran program. Products; • Feasibility Study, WinTran Service Extension to Lord Fairfax Community College. Work to be performed by consultant. Cost: $35,000. Initiated by City of Winchester Budget: $50,000 WinFred MPO FY 2016 UPWP 12 WORK TASK 5: Local Technical Assistance Objective and Description: This is an annual UPWP task. This task is designed to provide flexible planning support and services to the WinFred MPO localities. Products will originate from a requesting locality. Products: Activities may include, but are not limited to: • Technical assistance to the Town of Stephens City in identifying resources to improve roadway to two-lane urban section with horizontal and vertical realignment, Route 631 (Fairfax St/Marlboro Road) from US Route 11 to Stephens City western corporate limit. Initiated by Town of Stephens City. • Development and submission of transportation-related grants for WinFred MPO localities for both highway and transit projects; and • Management of the on-call consultant list for the MPO and its member localities with contract administration and project management services. Budget: $7,500 WinFred MPO FY 2016 UPWP 13 WORK TASK 6: Bicycle and Pedestrian Plan Development Objective and Description: An update to the MPO’s bicycle and pedestrian master plan was completed in FY 14. This update prioritized facility improvement needs identified in the 2007 plan using objective criteria. This task will allow the MPO to advance the plan recommendations. Products originated from MPO (NSVRC) Staff and City of Winchester. Products: Specific tasks and deliverables may include: • A feasibility study for a segment of the Green Circle Trail along Featherbed Lane from S. Pleasant Valley Rd. to S. Loudoun St (0.3 miles). Consultant-led. Initiated by City of Winchester (Cost: $20,000); • Additional technical assistance to advance implementation of the WinFred Bicycle and Pedestrian Master Plan update; • Promotion of Safe Routes to School programs Budget: $20,000 From WinFred 2014 Bicycle and Pedestrian Master Plan Update. WinFred MPO FY 2016 UPWP 14 WORK TASK 7A: System Planning Objective & Description: Projects included in this work task bridge the gap between project readiness required for construction/ implementation and the conceptualized phase of a project prioritized in the CLRP. Activities will include site specific evaluation and validation of appropriate alternatives and will further refine understanding of the necessary project scope to accomplish a goal in the LRTP. 1. Valley Pike/Shawnee Drive Intersection Improvement Study – Carryover from FY15 Objective and Description: Perceived problems with the safety and efficiency of the Shawnee Drive/Valley Pike (U.S. Route 11) intersection led the MPO to initiate a consultant-led study in FY 14. Consultants will complete a traffic study of the intersection projected to a 20-yr horizon, and recommend alternatives to bring intersection to acceptable LOS for the horizon year, considering capacity expansion, land use planning, access management and network development. The activity was initiated at the request of Frederick County. This project, begun in FY 13 under the title “South Winchester Area Plan,” was subsequently re- scoped and re-named to reflect the revised scope. Products: Report describing alternatives for bringing the intersection to an acceptable level of service in the horizon year Budget: $18,000 WinFred MPO FY 2016 UPWP 15 2. Area Plan for Exit 317 at I-81 – Carryover from FY15 Objective and Description: The purpose of this consultant-led study is to identify and evaluate feasible interchange modifications to accommodate existing and projected future traffic volumes and growth at and within the vicinity of Exit 317 along Interstate 81. It is anticipated that the proposed improvements may include, but are not limited to the construction of new roadways/ramps and/or modifications to existing roadways and ramps. Improvements may also include the replacement of existing bridges, as well as new signalized intersections. A consultant will provide project management, quality control, traffic analysis and the development of a report and conceptual alternatives for improvements to the existing interchange, including preliminary interchange concepts. The general study area is expected to encompass the area shown below. The project was initiated by VDOT. WinFred MPO FY 2016 UPWP 16 Products: • Report: A complete study will be developed in accordance with applicable VDOT and FHWA guidelines. While not an Interchange Modification Report (IMR), this product is intended to substantially complete a future IMR. • Conceptual Interchange Options: Up to three (3) conceptual options, with planning-level cost estimates and phased improvement scenarios, will be developed and presented in schematic roll-plot format. • Displays: Three (3) mounted color displays will be produced using aerial photography to depict the conceptual interchange options. Large scale displays of conceptual typical sections will also be produced. Updated planning level cost estimates and other supporting planning level data will be developed as appropriate. Timeframe: 24 months Budget: $182,000 ($375,000 over two fiscal years) WinFred MPO FY 2016 UPWP 17 WORK TASK 8: Long Range Planning, Modeling, GIS & Data Objective and Description: Many of the federally-required Long Range Transportation Plan activities have been identified in the UPWP as stand alone tasks. Work Task 8 is meant to be the recurring umbrella long range planning task to include updates to the Long Range Plan, as well as support for travel modeling, GIS and database management. This task provides staff and/or consultant technical assistance in modeling scenarios, model enhancements, network and land use updates and completion of studies necessary for maintenance of the model. Model maintenance provides support for required long range planning activities, funding applications and support of any future air quality analysis in support of regional early action air quality conformity compacts. GIS activities support the regional travel demand model maintenance and all other UPWP work tasks. VDOT will continue to provide technical assistance for model development, updates and statewide data collection activities, and fund software maintenance, upgrades and training. PE / NEPA study modeling for SYIP projects will be completed by VDOT, not by the MPO. The products are initiated by the MPO (NSVRC) Staff and VDOT. Products: • Scope, tasks and schedule for WinFred 2040 Long Range Transportation Plan development; • ongoing updates to 2035 Long Range Transportation Plan; • post-processing of Regional Travel Demand Model1; • update of regional origin & destination studies* and incorporation into base and future year model scenarios; • GIS mapping, data collection, and database management in support of all MPO UPWP work tasks (including GIS software maintenance for 2 users at 50% of total cost); and Budget: $75,000 2 1The model, updated in 2014, has an acceptable error margin overall (expressed as the difference between forecast to observed volumes for all links in the base year, 2012). Post-processing will rectify errors on selected critical links based on unique factors and assumptions using planning and engineering judgment. This work is needed in preparation for the Long Range Plan Update. Work to be performed by consultant. Estimated cost: $30,000. Initiated by VDOT. 2Origin-destination studies are anticipated to be undertaken by VDOT, and therefore not included in the budget. WinFred MPO FY 2016 UPWP 18 Highway Funding Transit Funding Proposed Revenues FHWA State Local FTA State Local Total FY16 Planning Match Match Subtotal 5303 Match Match Subtotal MPO 80%10%10%Highway 80%10%10%Transit FY13 Revenues FY 2016 New PL 112 Funds (1)$121,063 $15,133 $15,133 $151,329 $151,329 FY 2014 Carryover PL112 Funds available in FY 2016 (2)$158,234 $19,779 $19,780 $197,793 $197,793 FY 2016 5303 Funds (4)$74,970 $9,371 $9,371 $93,712 $93,712 Subtotal: FY16 Revenues $279,297 $34,912 $34,913 $349,122 $74,970 $9,371 $9,371 $93,712 $442,834 Total FY16 Proposed Revenues $442,834 Proposed Expenditures FHWA State Local Subtotal FTA State Local Subtotal Total VDOT/Planning Match Match Highway 5303 Match Match Transit MPO DRPT 80%10%10%80%10%10%Expenditures Task 1: Program Management and Administration 85/15 $30,113 $3,764 $3,764 $37,641 $5,314 $664 $664 $6,643 $44,284 Task 2: Transportation Improvement Program (TIP)75/25 $1,500 $188 $188 $1,875 $500 $63 $63 $625 $2,500 Task 3: State/Federal Requested Work Tasks 60/40 $7,200 $900 $900 $9,000 $4,800 $600 $600 $6,000 $15,000 Task 4: Public Mobility 0/100 $0 $0 $0 $0 $40,000 $5,000 $5,000 $50,000 $50,000 Task 5: Local Technical Assistance 100/0 $6,000 $750 $750 $7,500 $0 $0 $0 $0 $7,500 Task 6: Bicycle & Pedestrian Plan Development 50/50 $8,000 $1,000 $1,000 $10,000 $8,000 $1,000 $1,000 $10,000 $20,000 Task 7: System Planning 95/5 $167,200 $20,900 $20,900 $209,000 $8,800 $1,100 $1,100 $11,000 $220,000 Task 8: Long Range Planning, Modeling, GIS and Data 90/10 $54,000 $6,750 $6,750 $67,500 $6,000 $750 $750 $7,500 $75,000 Subtotal: FY16 Expenditures $274,013 $34,252 $34,252 $342,516 $73,414 $9,177 $9,177 $91,768 $434,284 $5,284 $660 $661 $6,606 $1,556 $194 $194 $1,944 $8,550 Estimated Contingency/Reserve Funds for Project Support $8,550 Total FY16 Proposed Expenditures $442,834 (1) FY16 PL Funding from VDOT for Highway (2) FY14 PL Carryover Funds: not Expended in FY14 (3)FY16 5303 Funding from DRPT for Multi-modal Planning Page 19 Figure 2: Win-Fred MPO FY 2016 Proposed Revenues and Expenditures by Funding Source City ofWinchester Town ofStephens City Hoge R u n Op e q u o n C r e e k Hoge R u n Opequon Creek Op e q u o n C r e e k Op e q u o n C r e e k H o g e R u n Ope q u o n C r e e k Opequ o n C r e e k Opeq u o n C r e e k Kernstown Area Plan Land Use - Draft F00.5 10.25 Miles Kernstown Area Plan Urban Development Area Sewer & Water Service Area Parcels Future Rt 37 Bypass !(Proposed Interchanges Long Range Land Use Residential Neighborhood Village Urban Center Mobile Home Community Business Highway Commercial Mixed-Use Mixed Use Commercial/Office Mixed Use Industrial/Office Industrial Warehouse Heavy Industrial Extractive Mining Commercial Rec Rural Community Center Fire & Rescue Historic Institutional Planned Unit Development Park Recreation School Rural Areas Rural Areas Inside the UDA City ofWinchester Town ofStephens City Hoge R u n Op e q u o n C r e e k Hoge R u n Ope q u o n C r e e k Opequon Creek Op e q u o n C r e e k Op e q u o n C r e e k H o g e R u n Ope q u o n C r e e k Opequ o n C r e e k Opeq u o n C r e e k Kernstown Area Plan Transportation Map - Draft F00.5 10.25 Miles Inside the UDA Transportation New Minor Arterial Improved Minor Arterial New Major Collector Improved Major Collector New Minor Collector Improved Minor Collector Roundabout Kernstown Area Plan Sewer & Water Service Area Parcels Improved Major Arterial Urban Development Area Trails Ramp New Major Arterial Future Rt 37 Bypass City ofWinchester Town ofStephens City Hoge R u n Op e q u o n C r e e k Hoge R u n Ope q u o n C r e e k Opequon Creek Op e q u o n C r e e k Op e q u o n C r e e k H o g e R u n Ope q u o n C r e e k Opequ o n C r e e k Opeq u o n C r e e k Kernstown Area Plan Transportation w/ Trails Map F00.5 10.25 Miles Transportation New Minor Arterial Improved Minor Arterial New Major Collector Improved Major Collector New Minor Collector Improved Minor Collector Roundabout Kernstown Area Plan Sewer & Water Service Area Parcels Improved Major Arterial Urban Development Area Trails Ramp New Major Arterial Future Rt 37 Bypass Proposed Interchanges Inside the UDA