TC 01-23-12 Meeting Agendat COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/665-6395
MEMORANDUM
TO: Frederick County Transportation Committee
FROM: John A. Bishop, AICP, Deputy Director - Transportation
RE: January 23, 2012 Transportation Committee Meeting
DATE: January 18, 2012
The Frederick County Transportation Committee will be meeting at 8:30 a.m. on Monday,
January 23, 2012 in the first floor conference room of the Frederick County Administration
Building, 107 North Kent Street, Winchester, Virginia.
AGENDA
1. Transportation Committee Charter
2. Prioritization of Potential Grant Applications
3. Canter Estates Traffic Concerns
4. Senseny Road
5. I-81 Corridor Coalition Request
6. Other
Please contact our department if you are unable to attend this meeting.
Attachments
, :11906J
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
Item 1: Transportation Committee Charter
Staff has been directed to create charters for all of the standing committees. Attached please find
a draft for the Transportation Committee.
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Frederick County Board of Supervisor's
Transportation Committee Charter
I. Organization
There shall be a committee of the Board of Supervisors ("Board") of Frederick County,
Virginia ("County") known as the Transportation Committee ("Committee"). The Committee shall
be comprised of two (2) members of the Board of Supervisors who will be appointed by the
Chairman of the Board, with one appointed as Chair, and two (2) citizen members as appointed by
the Chairman of the Board. The committee shall also offer nonvoting liaison status to one (1)
member of the Planning Commission, one (1) representative from the Town of Stephens City, and
one (1) representative from the Town of Middletown. This Charter shall govern the Committee with
regard to its duties and responsibilities. The goal of the Committee shall be to promote programs,
policies, and practices that forward the Frederick County Transportation System.
II. Purpose
The primary function of the Committee is to assist the Board in managing the County
Transportation System by transportation planning, reviewing and evaluating policies, keeping abreast
of developments at the state and federal level, and rendering input where needed.
The Committee will primarily fulfill these responsibilities by carrying out the activities
enumerated in Section IV of this Charter.
III. Meetings
The Committee shall meet at least twelve (12) times annually or more or less frequently as
circumstances dictate. The Chairman of the Board, the Chair of the Committee, or a majority of the
Committee members may call or cancel meetings of the Committee. The Chair of the Committee
shall prepare or approve an agenda in advance of each meeting. The County Administrator and the
Director or Directors with the responsibilities for transportation shall be invited to all meetings. Other
management officials and counsel to the Board may be invited as necessary. With the exception of
Directors, the Chair may excuse any non -Committee members from attendance at any meeting or
portion of any meeting.
IV. Responsibilities
The Committee shall have the following duties and responsibilities:
A. Monitor State and Federal transportation planning initiatives (such as the VDOT six year
program) and recommend appropriate actions or input to the Board of Supervisors
B. Lead transportation planning initiatives related to the comprehensive plan or other
County Planning efforts. These include but are not limited to the following:
a. Eastern Road Plan updates
b. Interstate, Primary, and Secondary Road Plan updates
c. Updates to Bicycle and/or Pedestrian plans
d. Project Prioritization
e. Transportation Section of the Capital Improvements Plan
C. Review County policies and make recommendations on changes or improvements.
D. Make recommendations to the Board on requests such as VDOT studies that come from
citizens or officials.
E. Review funding programs and make recommendations on which projects to apply for
funding.
Item 2: Prioritization of Potential Grant Applications
The MPO has requested a list of projects for which we (Frederick County) would like them to be
able to apply for funds as opportunities become available. The reason for this is that, very often,
federal grant announcements do not give a very long preparation time for applications. Since the
competition for these funds is very high, being prepared more in advance would have some
potential to aid in our competitiveness.
Currently, Staff is recommending consideration of the following projects:
1. Tevis Street Extension and Bridge over I-81
2. Route 37 from I-81 to Route 522
3. Realignment of Redbud Road and Ramp at Exit 317
4. Exit 307 Relocation
5. Alignment of Hopewell Road and Brucetown Road Intersections with Route 11.
Staff would note that this list could easily be much longer and would defer to the Committee and
Board of Supervisors on whether to add additional items.
Item 3: Canter Estates Traffic Concerns
Some time ago, this Committee recommended the addition of stop signs as requested by the
homeowners association within Canter Estates. At that time, the recommendation was to move
forward with stop signs at the intersections of Clydesdale and Corral, Corral and Caspian. The
Committee recommended that the situation should continue to be monitored at the intersection of
Clydesdale and Lariat/Maverick Court.
Staff is seeking a reaffirmation of this position as a recommendation for Board action in order to
aid VDOT is progressing on these improvements.
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Item 4: Senseny Road
Attached.. please find the complaint received by Supervisor fisher regarding speeds on Senseny
Dead. Staff is seeking a recommendation on A-hetl?er to request a formal speed study he
conducted by VDOT. Between now and the meeting, Staff will compile speed limit. volurne,
and accident data to aid in the discussion.
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John Bishop
From: Gene Fisher [gfisher@visuallink.com]
Sent: Wednesday, November 16, 2011 8:13 PM
To: Eric Lawrence; John Bishop
Subject: Fwd: Traffic Speed & Zoning
Eric and John,
Would you look into the two concerns from the Saratoga HOA concerning the speed limit on Senseny Rd. and I
guess check a plat of their property boundary with Senseny Rd and any plantings/trees that may have been
required. Seethe e-mail below. I just received this e-mail today as I didn't get the original sent on Oct. 24th.
Thanks,
Gene
Begin forwarded message:
From: Dexter Bartee <barteeda @ msn.com>
Date: November 16, 2011 2:46:26 PM EST
To: <gfisher@visuallink.com>
Subject: FW: Traffic Speed & Zoning
From: barteeda@msn.com
To: gfisher@visuallink.com
Subject: Traffic Speed & Zoning
Date: Mon, 24 Oct 2011 11:29:45 -0400
I am contacting you in behalf of the Saratoga Homeowners' Association
requesting your help on couple of issues that was discusses in our latest
meeting:
a. Can you help in getting the Forty -Five (45) Miles an hour speed
limited reduced by continuing the existing Thirty -Five Miles
an hour limit on Senseny Road thru the Intersection at Greenwood
Road and thru the Intersection at the next Red Light
where the entrances are to the CVS Pharmacy and the new
Shopping Center. Traffic coming West on Senseny Road where
the Speed changes from 35 to 45 miles an hour makes it very
unsafe to enter Senseny Road from our Development because
of speeding traffic and a blind spot. In addition, there are School
Buses pickup and drop off at our Intersection and a Day
Care in the Shopping Center, with Parents dropping and picking up
their children along with commercial establishments
traffic. The existing speed limit creates a very serious and unsafe
conditions as vehicles are passing stop traffic on the
right shoulders, and in the intersections where no traffic lights
exists. With all the new developments, the long existing Forty -
Five (45) Speed Limit is just to unsafe. Improving the safety of
everyone is at a critical point and needs immediate attention.
b. The other issue is the Road Front Footage, in front of Saratoga
Meadows Development, along Senseny Road. Is it true that
the Association must maintain a Tree Line and what is the
definition of a Tree Line? If so, where does the Tree Line begin
and end on Senseny Road? Also, where does the
Association entire property lines begin and end? The Association is looking
at ways to reducing increasing costs for our
members.
Your help and suggestions will be very much appreciate on these two
issues.
Respectfully,
Dexter Bartee
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Item 5: I-81 Corridor Coalition
Attached please find the request from the I -S i Corridor Coalition requesting that we renew our
membership with that organization. Staff is requesting a recommendation to the Board of
Supervisors on this issue.
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John Riley, Jr
County Administrator
107 North Kent Street
Winchester, VA 22601
Dear John:
3500 Transportation Research Plaza (0536)
Blacksburg, Virginia 24061
Phone: (540) 231-4008
Fax: (540) 231-9560
www. l-81 Coalition
December 22, 2011
I'm writing to request that Frederick County join the membership of the 1-81 Corridor Coalition
beginning in 2012. The Coalition is a partnership of local, regional, and state organizations that
are each interested in sound transportation planning and coordinated operations. The partners
are from the six states that the corridor traverses, New York, Pennsylvania, Maryland, West
Virginia, Virginia, and Tennessee. The Coalition binds the states and dozens of counties, cities,
MPO's and Economic Development and Planning Districts together to address our common
challenges and opportunities. Membership for Frederick County would require a contribution of
$5,000 a year with a three-year commitment.
The long-term vision of the Coalition is that the transportation network support freight and
passenger movement in a safe, efficient, environmentally sensitive, seamless, and intermodal
manner. The transportation network in the corridor helps support economic development and
encourages corridor -wide information sharing.
A valuable benefit for a county is the First Responder workshops held frequently at locations in
each of the six states. We welcome requests for workshops and schedule them at your
convenience. The workshops provide your area's First Responders such as fire, law
enforcement, emergency medical, and recovery personnel up to date training on safety, federal
and state regulations, and best practices in responding to crashes on the Interstate. Of course,
that training carries over to a counties secondary road system.
1 have attached a one-page outline of the Coalition's goals, work plan, and ongoing projects.
We would be delighted to have Frederick County as a member of the 1-81 Corridor Coalition. If
you need any additional information or wish me to submit a request according to county
guidelines please let me know.
Most Sincerely,
Flay D. Zthtel
Interim Executive Director
cc: Honorable Richard Shickle, Chairman
�1 VirginiaTech
Virginia Tech Transportation Institute
Safety, Efficiency & Environmental Sustainability
The 1-81 Corridor Coalition works to achieve a safe, efficient, and environmentally sustainable
transportation network for the corridor. It is a partnership of transportation, environmental, and local
governmental organizations from New York, Pennsylvania, Maryland, West Virginia, Virginia, and
Tennessee that is guided by four program goals:
• Enhance the safe travel for passengers and freight movers
• Institute corridor based initiatives to'mitigate congestion
• Realize timely and robust information sharing among jurisdictions
• Promote environmental stewardship
Principal activities include:
• Conduct Incident Management Workshops: provide technical instruction on proper safety
procedures for first responders and quick crash clearance. The workshops are supported by three
regional Public Safety Work Groups.
• Disseminate information corridor -wide via a website: inform public and private concerns about
traffic events and weather, Coalition actions, and study results.
• Develop communication protocols: link the states, counties, and local jurisdictions operations
management and response divisions.
• Build an integrated planning database: inventory and compile a database on planning, technology,
construction, maintenance, and operations of the corridor and adjacent roads.
• Study transportation system issues: support research on topics such as the impact on the
Appalachian region, corridor freight movement, intermodal opportunities, and public safety.
• Develop a truck parking database: provide an en route information system on available parking for
truck freight drivers.
The 1-81 Corridor Coalition was established in 2007. It is governed by a Steering Committee with
representatives of state, local, federal, and non-profit organizations. Administrative and fiscal support is
provided by the Virginia Tech Transportation Institute; the website is hosted by Shippensburg University.
For further information, visit our website at www.1-8lCoalition.org. Ray D. Pethtel, Interim Executive
Director, 1-81 Coalition, Virginia Tech Transportation Institute, 3500 Transportation Plaza, Blacksburg,
Virginia 24061, rpethtel@vt.edu. (540) 231-4008 or (540) 231-3589.
Item 6: Other