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TC 02-07-11 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 MEMORANDUM TO: Frederick County Transportation Committee FROM: John A. Bishop, AICP, Deputy Director - Transportation may, RE: February 7, 2011 Transportation Committee Meeting DATE: January 31, 2011 The Frederick County Transportation Committee will be meeting at 8:30 a.m. on Monday, February 7, 2011 in the first floor conference room of the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. Please note that in order to conserve paper, staff is not providing full paper copies of the MPO Route 522 Study and the MPO Millwood Avenue Closure Study. These studies are available on our website at www.co.frederick.va.us under the Planning and Development Department and the transportation agendas. They are also available on the MPO website at www.winfredmpo.org. For those who typically receive paper agendas due to slow internet connection speeds, the studies are being provided on disc. If anyone should have any difficulty accessing these documents, please contact staff and we will resolve the situation. AGENDA 1. Comprehensive Plan review 2. Route 522 Study 3. Secondary Priorities 4. Sidewalk Funds 5. Reliance Road Speed Limit 6. Carpers Valley Road Bridge Replacement 7. Millwood Avenue Closure Study 8. Other Please contact our department if you are unable to attend this meeting. Attachments JAB/bad 197 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Item 1: Comprehensive Plan Review Attached please find the most recent draft of the transportation section of the Comprehensive Plan update. Staff has worked to address the following issues: 1. Improved description of complete streets and references for same. 2. Rewording in the policies and implementation section to remove reference to specific entities and better espouse a more holistic view of corridor improvements. 3. Typos. If the Committee feels it is appropriate, staff is seeking endorsement of the updated transportation section. 2 TRANSPORTATION CURRENT CONDITIONS Frederick County has grown significantly in the past two decades in both population and economic development, placing a significant demand upon the Frederick County transportation system. Current County policy follows State Code guidance to ensure that new development shall offset its impacts to the transportation system. A significant portion of congested roadways in the County can be linked to by -right development that does not offset its transportation impacts since it is not required by Virginia State Code. This has had the greatest impact upon Interstate 81 and the primary highways in the County. Primary Highways include Routes 37, 522, 50, 7, 277 and 11. Based upon the most recent Virginia Department of Transportation (VDOT) data available (2007) Frederick County has 1663 lane miles of roadway that are part of the state system. As of 2008 VDOT estimates that vehicles traveled 2,966,846 miles per day on Frederick County roadways. This is 213% increase since 1990. The vast majority of this travel is focused upon the Interstate and Primary system. It is the County's policy to focus future growth within the boundaries of the Urban Development Area (UDA). In addition, the County has recently taken additional steps to incentivize growth within the UDA by adopting transfer of development rights (TDR) which allows by right residential development to be sold by landowners outside the UDA to landowners inside the UDA. Ultimately, these policies increase traffic in the UDA area, but this is still a net financial benefit to the County. The reason for this is that this allows the County and State to focus roadway improvements within the UDA as opposed to having to expand roadways throughout the entire county. The Eastern Road Plan is the guide to roadway development/improvements in and around the UDA area. Improvements to secondary in the more rural western portion of the county are focused on safety and maintenance as opposed to creating additional capacity. The possible exception to this would be areas where the Comprehensive Plan proposes the development of rural community centers. Capacity and safety improvements to primary roadways in the rural areas will be addressed on an as needed basis. As of the year 2000 census, the urbanized portions of Frederick County, Winchester, and Stephens City area reached the population threshold (50,000) that led to the federally required creation of a Metropolitan Planning Organization (MPO). In Frederick County the MPO boundary is concentrated around the development in the eastern section, and along Route 11 to West Virginia in the north and to Stephens City in the South. The MPO is staffed by the Northern Shenandoah Valley Planning District Commission and is responsible for creating a long range transportation plan that meets air quality standards. The MPO is in the process of adopting the 2035 Long 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 1 TRANSPORTATION Range Transportation Plan, which is expected to adopted before or shortly after this document. Recent funding of transportation improvements in Frederick County has largely been accomplished through development proffers and the VDOT revenue sharing program. Whenever possible the County uses public private partnerships to make improvements. The County is also active in the areas of rail access funding and economic development road access funding. The State's role in transportation funding has been declining over the years and has now reached the point where some federal funds are being used for maintenance and very little new construction is taking place. The State has been actively encouraging localities to take on maintenance of their road systems. However, roadway construction and maintenance in Frederick County primarily remains the responsibility of the State and Federal Government. How the County, State, and Federal governments work together to create a long term funding policy for transportation will have far reaching impacts on transportation systems in Frederick County. 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 2 TRANSPORTATION DRAFT - Eastern Road Plan Update - DRAFT 0 Oa I 2 Miles Proposedinierehanges Ea stern Rd Pla n _ Update ' — UnCatagoreed Rds Catagory '-� New Principal Arterial Imrp,oved Principal Arterial New Minor Arterial Improved Minor Arterial 1i New Ma or Collector r`..- Improved Major Collector New Minor Collector 6 qr..,V dFairnor 'Collector 1i Ramp Interstate 81 TownandCityBowicury Sewer and Water Service Area Parcels Nc'e Fn -r1:-1, County Dep! of Rhinninp. 6 D-elerx .-1 1�7N K -1 5t suit. :07 Wi-trier VA 2[bDI 54:> MS 4651 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 3 TRANSPORTATION FUTURE Focus In the next twenty to thirty years it is expected that a number of key transportation milestones will be reached. The question of how road construction will be funded long term will need to be resolved. Achieving funding mechanisms will allow significant transportation system improvements to move forward. Most critical is the completion of Route 37 east, which is critical for both residential and economic development traffic. Completion of this roadway has been a top priority for Frederick County for many years. The County will encourage the integration of National Complete Streets principles into the transportation practices of the County. Complete Streets are streets serve all users, not just those using a car. Instituting a Complete Streets policy ensures that transportation agencies routinely design and operate the entire right of way to enable safe access for drivers, transit users and vehicles, pedestrians, and bicyclists, as well as for older people, children, and people with disabilities. These principles aim to balance the diverse needs of all users of the public right of way and promote an integrated, multi modal transportation system. Simply put, following complete streets principles means that the County will consider all potential users of the transportation system when making improvements or constructing new facilities. Complete street policies will benefit Frederick County as they address important safety, health, and environmental considerations, target special populations, and promote growth and revitalization within the community. Many states, including Virginia and over 200 localities have adopted some form of complete streets policy. It is expected that transit will begin to play a larger role in Frederick County's transportation network. This would likely begin with on demand type services for the special needs populations, elderly, and disabled. As densities increase in the UDA and citizen preferences continue to shift it is expected that bicycle and pedestrian accommodations will continue to increase in importance. The Frederick County School system has recently opened its first elementary school (Greenwood Mill Elementary) with a walk zone, and they plan to continue to try and promote this type of school. At Greenwood Mill, the school installed additional bike racks to accommodate the large number of children riding bikes to school. A complete streets policy will also help to move these goals forward. Finally, with the growth potential of the Virginia Inland Port in Warren County, Frederick County can expect a continuing increase in freight movement via rail and roadways. The development of the County's transportation infrastructure should continue to address transportation improvements that 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 4 TRANSPORTATION will further economic the economic growth of the community. This would also include fulfilling the potential of the Winchester Regional Airport. COMMUNITY BENEFITS The benefits to the community of a healthy transportation system are immeasurable. An efficient transportation system leads to communities that are less stressed, healthier, less polluted, safer, and more attractive to economic development opportunities and new residents. A policy that creates an interconnected system of bicycle and pedestrian facilities will lead to a healthier and fitter community as well as increased home values. Removal of cars from the roadway would lead to reduced congestion and air pollution. The mixed use land use pattern promoted by New Urbanism and the Urban Center concept of this Plan furthers promotes these policies. The transportation system is always a key consideration for business locations. An efficient transportation system will make the County more attractive to new businesses and will also keep existing businesses from looking to locate elsewhere. In addition, continued focus in intermodal opportunities (the transfer of goods between different transportation modes such as truck to rail or air) in the area will make the county more attractive to businesses looking to take advantage of rail sidings or locations near the airport. The County's willingness to support both road and rail access funding has already led to increased economic development interest. The result is more jobs for County citizens as well as a more valuable tax base. POLICIES/ IMPLEMENTATION As residential and commercial development continues, increasing demands will be placed upon the County's transportation infrastructure. Challenges will continue to be placed on the County by users of I-81 and commuters through the area. Transportation demands need to be addressed while protecting and promoting the goals of the comprehensive plan as a whole. This will include the uses of tools such as context sensitive design and planning/locating roadways with consideration of future planned land uses and types. The role of Frederick County is to first plan the transportation system and then work with new and existing development to preserve corridor rights of way and implement construction needs. It is the role of the state and federal 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 5 TRANSPORTATION government along with development to fund transportation improvements necessary to ensure the future health of the County's transportation network. 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 6 TRANSPORTATION POLICY: THE COUNTY WILL WORK TO CRAFT AND ADOPT A COMPLETE STREETS POLICY TO GUIDE THE DEVELOPMENT OF NEW ROADWAYS AND THE REDEVELOPMENT OF EXISTING ROADWAYS IN A MANNER THAT MAKES THEM OPEN, AVAILABLE, AND SAFE TO ALL MODES OF TRANSPORTATION. IMPLEMENTATION: • Match desired form of development to roadway classification to simplify the determination of which roadways receive which treatment, that is, different types of streets for different land uses. • Support State efforts to implement Complete Streets policies and advance local implementation of complete street policies. • Work with new development and redevelopment to implement the complete streets policy and transportation plan. This may require analysis and modification of the existing subdivision ordinance. • Work cooperatively with the schools division to identify school locations that meet both school and County goals of public access and safe walkability. o Support schools in the search for funding to enhance walkability around existing schools, particularly Greenwood Mill and Bass Hoover. o Include local stakeholder groups in order to determine how best to meet their needs and find compromises where differences of opinion exist. • Seek outside funding sources to fill in gaps in order to attach separate segments and create a fully interconnected system. POLICY: IMPLEMENT THE ROADWAY PRIORITIES OF THE COUNTY, PRINCIPALLY THE EASTERN ROAD PLAN, AND PARTICULARLY ROUTE 37 EAST. IMPLEMENTATION: • Work with new development and redevelopment to implement the Eastern Road Plan through construction and preservation of right of ways. • Continue to work closely with VDOT, State and Federal Representatives, and any other available funding source to increase funding to transportation. 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 7 TRANSPORTATION • In the absence of outside funding continue to protect right of ways and move planning forward on transportation priorities. • Coordinate with the Virginia Department of Transportation to make sure the required percentage of maintenance funds to be spent on other accommodations is used on County priorities. • Maintain the character of the rural roadways in the county while addressing safety issues and they may arise. POLICY: IMPROVE UPON EXISTING TRANSPORTATION SAFETY AND SERVICE LEVELS IN THE COUNTY. IMPLEMENTATION: • Coordinate with VDOT in the scoping and reviews of Traffic Impact Analyses. • Analyze VDOT Access Management standards and adopt County standards that are stronger when needed. o Determine where the County may need to adopt redundant standards in order to have a say in VDOT waivers. o Seek outside funds to install retrofits to existing corridors where they can be equitably applied. Investigate the creation of a facility standards manual. • Work with new development and redevelopment to ensure that the trip generation and new movements do not degrade the transportation system, increase delays, or reduce service levels. • Coordinate with VDOT, local and state law enforcement, and the schools division to identify and address areas of safety concern. The planning staff and Transportation Committee would be appropriate bodies for this coordination. o Work with VDOT to analyze the potential signalization of the entrance to Gainsboro Elementary. o Seek outside funding sources to provide safe crossings of Route 7 and Route 277 in the vicinities of Millbrook High School and Sherando High School. • Work with State officials to bring another General District Court Judge to the area as previously approved. This would significantly reduce the amount of overtime currently paid as well as make for more efficient use of officer's time. • Work with State officials to increase support of the Sheriff's office. • Work with State officials to increase support of the State Police Kernstown Barracks. In spite of significant local growth, this barracks has not had an increase in troopers in more than a decade. 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 8 TRANSPORTATION POLICY: FIND WAYS TO IMPLEMENT TRANSPORTATION NEEDS WHILE KEEPING THE COST OF INDUSTRIAL PROPERTY COMPETITIVE. WORK TO ENHANCE USE OF INTERMODAL FREIGHT MOVEMENT WHEREVER POSSIBLE. IMPLEMENTATION: • Create a working group comprised of members from interest groups, staff, and the Transportation Committee to review the forms of proffers and develop a preferred approach for developing transportation proffers that will best aid the competitiveness of local industrial sites, while insuring the needed transportation improvements are put in place. • Coordinate with local business to maximize the use of Economic Development Road Access funding as well as Rail Access funding. • Actively work with rail carriers through the Economic Development Commission and Industrial Parks Association to maximize the amount of material that is shipped into and out of Frederick County via rail. • Perform a study to discern where opportunities to bring air freight into the regional airport may be available. • Work to incentivize and maximize on opportunities presented by expandability of the Virginia Inland Port and the new multimodal facility coming to Martinsburg, WV. • Make use of revenue sharing funds for development of industrial property when the Board of Supervisors determines that it is in the best interest of Frederick County. • Incorporate the Airport Master Plan into County planning efforts. POLICY: IMPROVE THE BEAUTY OF TRANSPORTATION CORRIDORS AT THE COUNTY GATEWAYS AND ALONG COMMERCIAL ROADWAYS. IMPLEMENTATION: • Work with VDOT to create roadway design plans that meet standards while beautifying local gateways and commercial corridors. • Through the Transportation Committee create a plan for and actively promote corridor beautification. This should include working with local institutions to create more attractive County entrances into their facilities. 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 9 TRANSPORTATION POLICY: ENSURE SAFE OPERATION OF FIRE AND RESCUE VEHICLES AND SCHOOL BUSES. IMPLEMENTATION: • Investigate the existence and potential removal of barriers between neighborhoods that lead to delays in response, particularly for the Greenwood and Millwood companies. • Promote the adoption of a uniform locking technology acceptable to the Fire and Rescue Department for use on gated and locked emergency access points. • Analyze driving, road, and parking standards and actively seek Fire and Rescue Department input for driveways and roads to ensure that all approved developments are accessible by fire equipment. POLICY: PROVIDE COST EFFECTIVE ALTERNATIVES TO AUTOMOBILE TRAVEL AS NEEDED, FOR THE ELDERLY, DISABLED, AND WORK FORCE. IMPLEMENTATION: • Coordinate with existing agencies such as Shenandoah Area Agency on Aging and Access Independence to secure outside funds to enhance service to the elderly and disabled in the community. • Make use of MPO resources to identify areas of most critical need. • Monitor existing data source updates to determine areas of growing need. COMMUNITY PARTNERS AND STAKEHOLDERS The Frederick County Transportation Committee (TC) is appointed by the Board of Supervisors to review issues in the County including transportation planning, safety, and regional coordination. When the TC reviews an item they take action on whether to recommend or not recommend approval to the Board of Supervisors. As staff and the TC work on these items there are a number of agencies with whom they regularly engage as follows: • Virginia Department of Transportation • Virginia Department of Rail and Public Transit • Federal Highway Administration • WinFred MPO • Northern Shenandoah Valley Regional Commission 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 10 TRANSPORTATION In addition to the agencies the TC often works with the following groups on different special projects. • Frederick County Sherriff's Department • Virginia State Police (Kernstown barracks) • Frederick County Fire and Rescue • Frederick County Public Schools • Winchester Frederick Economic Development Commission SUPPORTING MATERIALS AND RESOURCES Airport Master Plan National Complete Streets Coalition MPO 2030 Transportation Plan Frederick County Annual Road Plans (Primary, Secondary, and Interstate) 2030 FREDERICK COUNTY COMPREHENSIVE PLAN 12/07/10 PubInputDraft 11 Item 2: Route 522 Study Attached please find the comments on the study that were submitted by staff along with responses from the consultant. The full document can be reviewed at www.co.frederick.va.us in the planning and development department under transportation agendas or at wvwvv.winfredmpo.org. Staff is seeking recommendations to the Board of Supervisors as to whether the Committee feels County comments have been adequately addressed. 3 From: John Bishop [mailto:jbishop@co.frederick.va.us] Sent: Tuesday, September 14, 2010 11:47 AM To: Karen Taylor Cc: John Bishop Subject: RE: Draft - Route 522 Corridor Study 09-13-2010 Comments 1. Page 2-3 and associated graphic on page 4. The future intersection of Tevis and 522 was supposed to be added The future intersection of Tevis Street was not scoped to be included in the capacity analysis. The document does discuss Tevis Street and the future traffic volumes do assume that Tevis Street will be constructed. No changes were made to the document based on this comment. 2. Page 5 technically the portion of 522 that is minor arterial is where it heads south from the intersection with 50. Millwood Pike is a principle arterial per VDOT classification. Yes, the VDOT Classification shows Millwood Pike as a Principal Arterial. However, the MPO LRP shows Millwood Pike as a Minor Arterial to the east of 1-81. Text was changed in the report to report this finding. 3. Page 7, paragraph 1 says Frederick road when I think it means to say Frederick County Text updated to "Frederick County' 4. Figures 2.3,2.4,2.5,2.6, would be improved by road/intersection labels. Same for 3.6,3.7,3.8,3.9,3.10 Road Labels and Route Shields were added to the Traffic Figures. 5. The roadway levels of service shown on page 20 may be confusing to some. They will wonder why the intersections have marginal or poor levels of service when the corridor is good. Perhaps some discussion of the differences between measurement of corridor and intersection levels of service would be useful. Paragraph added below Table 2.4 discussing differences between Roadway and Intersection LOS. 6. Page 23 notes that pedestrian facilities are 'lacking in the more rural sections of the study area'. This wording indicates a deficiency when, in truth, you don't really need dedicated pedestrian facilities in the rural areas. Multiuse paths or something of the sort would be desirable. Sentence re -written to omit 'lacking'. 7. Page 24 notes the lack of bicycle facilities along 522. Frederick County's comprehensive plan and the MPO Bicycle and Pedestrian Mobility Study call for bicycle facilities in this area so while it's clear that there aren't any there now, it's important to know that we are planning for it and as properties develop (such as the walmart coming to the intersection of Tasker and 522) the plan is being implemented. This is addressed in the future conditions Multimodal Recommendations. This sections is only for existing multimodal facilities. 8. Freight section does a good job of pointing out that 522 has significant truck percentages due to commercial/industrial and the inland port, not to mention the potential for cut through and scale avoiding traffic. Combine this with the potential for even further increase via expandability of the inland port and new development as allowed in local comprehensive plans and a case can be made that removal of the signage on Route 7 and Route 340 in Clarke County that directs inland port traffic to take Route 7 to 1-81 would create a positive impact on Route 7, 1-81, and Route 277 in Frederick County. This would allow vehicles that are currently being directed away from Route 340 to use 340 and thus remove them from the above noted congested roadways. I know the report states that inland port is not a huge overall percentage of the trucks on 522 is does account for as much as 'several hundred truck trips per day'. When you consider that a decent percentage of these may be using 7,1-81, and 277 and improvement could be made to those roadways by allowing those trucks to use 340. Sentence added in the Multimodal Recommendations 'Freight' section for the further investigation of truck rerouting in Frederick and Clarke County. 9. On page 29, 1 know the access management regulations state 1,760 feet, but just say 1/3 mile. Makes more sense to people. '1/3 mile' added in parentheses. 10. Also on page 29, before noting a safety issue such as puddling or poor drainage, please verify with VDOT. I expect Jerry would be able to confirm or refute this. This was an observation during a field review of the corridor. The text doesn't state there is a problem, just mentions the possibility of drainage issues. 11. Page 32, Frederick County has one Urban Development Area and one Sewer and Water Service Area. Reword from the plural language. Reworded to singular language. 12. Page 36, bullet 4 discusses the Tevis street connection and bridge into Winchester as a revenue sharing project. A portion of this improvement is revenue sharing, but the bridge, connection to airport road, and connection to the south are funded via a community development authority (CDA) which is known as the Russell 150 CDA. Only the connection heading northeast from Russell 150 to the intersection with 522 is revenue sharing. Text updated to correct the funding sources of the different pieces of the project. 13. Future conditions section which starts on page 37 still does not include the Tevis intersection with 522. This was among our primary issues with the first draft and its exclusion throws the results for the Airport Rd/522 intersection into question. See Comment #1 response. 14. Page 47, the potential inland port in martinsburg would not relieve pressure on the Virginia inland port. They are separate operations under separate ownerships. The text states that the planned Martinsburg Inland Port would have the potential to divert some container traffic from VIP, but is expected to mainly relieve pressure from the Port of Baltimore. No changes were made to the document based on this comment. 15. Page 48, the county comprehensive plan already calls for the 6 laning that is being recommended. Worth noting. Sentence added noting the Comp Plan widening recommendation. 16. Regarding the design principles I would just reiterate what has been previously communicated. a. Members of our Transportation Committee and Board of Supervisors feel that a number of the design recommendations are not realistic. They have particular concern over the median plantings. b. Members of the Board of Supervisors feel that some of the language is vague and it is difficult to determine if a suggestion is being made for 522 itself or a connecting street. Depending upon which is being referred to, their opinions may vary. The design principles were intended to provide a tool / guidance that the localities could use if they choose to. They are not 'standards' or legally binding in any way. They aren't implying that median plantings would be required, but could instead be an option in the design of the 522 corridor. These design principles are flexible and should not be taken as concrete design plans. The true intention of these design principles was to provide something that could be referenced and used if the localities wanted to. The language is somewhat vague for this very reason. They were not developed to tell the localities what the corridor should look like, or what it will look like in the future. Item 3: Secondary Priorities In April of 2008, the Committee adopted a list of Secondary Road system construction priorities as shown in the attached. With the Sulphur Springs road project moving forward in design and right-of-way, it is appropriate to review the list in light of land use developments and Board actions since the existing priorities were adopted. One project that would deserve particular attention in light of recent actions would be the realignment of Redbud Road to connect with Snowden Bridge Boulevard. Staff is seeking discussion and recommendation to the Board of Supervisors. M MEMORANDUM TO: Frederick County Transportation Committee FROM: John A. Bishop, AICP, Deputy Director - Transportation RE: April 28, 2008 Transportation Committee Meeting DATE: April 21, 2008 The Frederick County Transportation Committee will be meeting at 8:30 a.m. on Monday, April 28, 2008 in the first floor meeting room of the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. AGENDA 1. Updated Draft of Secondary Street Acceptance Requirements 2. Secondary Road Project Prioritization 3. TIA Standards 4. Red Light Cameras 5. MPO Update 6. Other Please contact our department if you are unable to attend this meeting. Attachments JAB/bad Item 2: Secondary Road Project Prioritization As VDOT plans for future Six Year Program projects, they have requested that the County provide guidance on what should be the next one or two major Secondary Road improvement projects. The list below is made up of some preliminary suggestions, not in priority order of projects, that would be worthy of consideration. Staff is seeking guidance on what projects from among those listed or other projects that staff may have neglected to include should be forwarded to VDOT. 1. Spine Road from the Haggerty Development to Senseny Road 2. Double Church Road from Route 277 to the location of the future relocated 277 3. Warrior Drive from Route 277 to Double Church Road 4. Realignment of Brucetown Road 5. Realignment of Valley Mill Road at Route 7 (West) 6. Senseny Road widening 7. Extension of Smithfield Avenue to Brooke Road and associated disconnection of Brick Kiln Road from Brooke Road Staff has also been contacted by citizens regarding the condition of the Old Charles Town Road Bridge crossing into Clarke County. Guidance from VDOT has been that if the County would like to pursue that project, it might be best accomplished in partnership with Clarke County and their Six Year Program with each jurisdiction furnishing half the funds. 3 Item 4: Sidewalk Funds Staff iias received that attached documentation from the Planning Department in Spotsylvania County regarding the use of sidewalk funds. While the provided information gives a somewhat clearer understanding of how the program is managed in that county, staff believes that if such a program were to be implemented in Frederick County, it would likely require more structure. Staff is seeking discussion and guidance from the Committee regarding the use of sidewalk funds in Frederick County. 5 Spotsylvania County Sidewalk Fund Policy The County Sidewalk fund was established in 2005 for the construction cost of sidewalks in residential subdivisions or commercial developments required by the subdivision ordinance or the design standards manual that are waived during the site plan approval process. The policy requires the developer to contribute the cost of constructing the sidewalks to the County in lieu of constructing the sidewalks on site. The County will have the funds in the future for sidewalk construction, trails or other pedestrian needs as requested by the Board. The sidewalk funds are deposited in a sidewalk account established for the voting district that the development is to be constructed. Procedure A waiver request is submitted by the applicant in writing. The request shall include the specifics of the request and justification. The request may occur prior to or during preliminary plat or site plan. The request is evaluated by staff taking into consideration the following: 1. Whether future road improvements are planned for the area that will damage or relocate the sidewalk if it is constructed; 2. Whether there are existing sidewalks proximate to the development; and 3. Whether the area is experiencing or is likely to experience pedestrian traffic in the future. If the waiver is approved, the developer must submit to the County an engineer's estimate stamped and sealed by a professional engineer or licensed land surveyor for review. The engineer's estimate shall include the length and area of sidewalk, quantity of material, cost of material, and total cost to construct the sidewalk. The County also requires that a 125% contingency fee is added to the final construction cost to cover future higher cost of materials and mobilization to construct the sidewalk. The County's Transportation Planner reviews and approves the estimate. Once approved, the applicant submits a check equal to the amount of the approved estimate and that check is deposited in the appropriate sidewalk fund. Expenditure of funds requires Board approval. Item 5: Reliance Road Speed Limit The Planning Director has received comments/concerns from Town of Middletown officials regarding the speed limit along Reliance Road in the vicinity of Exit 302. According to VDOT documents, the average annual daily traffic along Reliance Road in this location is 2,000 vehicles per day. The existing speed limit is 45 across the ramps and into the Town and 55 to the east. Site distance does not appear to be an issue. As you are aware, adjustments to speed limit require a speed study to be conducted and that resulting speeds are in keeping with the findings of that study. A map of the area in question is included on the following page. Staff is seeking discussion of the issue and, if warranted, a recommendation to the Board of Supervisors. rel 41W 4"\ 4# vy 0 yl- LxMpl Suil:�div-isjio'n o'P 0 I A' \Aw juDaivision M 842 4#>.' 410 e 4& AV RD FAIRFAX 9 a Slbdivision o 40, # FA Se� r rte~ - � �,��-., � � nti - ."7i � ,.. \D+ 621A ft7 qA M ND Subdivision Item 6: Carpers Valley Road Bridge Replacement Please review the attached correspondence from VDOT regarding the 2015 replacement of the Carpers Valley Road Bridge over the Opequon Creek at the Frederick County/Clarke County line. Staff is seeking a recommendation to the Board of Supervisors. VA John Bishop From: John Riley Sent: Monday, January 24, 2011 2:45 PM To: John Bishop Subject: FW: Rt. 723 Bridge replacement at Opequon Creek/County Line Would you please have the transportation comm -review and advise the BOS:Thanks JR From: Carter, Edwin[mailto:Edwin.Carter@VDOT.Virginia.gov] Sent: Monday, January 24, 2011 2:20 PM To: John Riley; dash@clarkecounty.gov Cc: Copp, Jerry; Ali, Mohamed, PE; Meng, Junyi, PE; Tehrani, Homayoun, PE; Stecker, Marc, PE Subject: Rt. 723 Bridge replacement at Opequon Creek/County Line Gentlemen, hope this finds you well and surviving the cold weather. VDOT is seeking concurrence from the Board of Supervisors of Frederick and Clarke Counties to close Carpers Valley Road/Old Winchester Road at Opequon Creek/County line for a bridge replacement in 2015. The project is currently scheduled for advertisement in October of 2014 with construction starting in March of 2015. We would expect the closure to be from March 2015 to December 2015 (approximately nine months). The detour length during the closure would be 6.8mi. Allowing this closure during construction will reduce the environmental impact, the footprint (area disturbed), the time of construction and ultimately the cost of the project. The new structure will be constructed in place with 2-11' lanes and a 28' clear width. Please let us know how you wish to proceed ie. If you would like for us to appear before the Board to answer questions or just let you handle it. Thank you for your consideration. 45d Edwin Z. Carter Program Manager VDOT-Edinburg Residency (540) 984-5605 Fax (540) 984-5607 Edwin. Carter@VDOT.Virginia.Gov Item 7: Millwood Avenue Closure Study The draft Millwood Avenue Closure Study can be found on the County website under planning and development department, transportation, agendas. It can also be located at www.winfi-edmpo.org. Staff is seeking comment on the study from the committee for forward to the Board of Supervisors. 8 Item 8: Other