TC 08-24-09 Meeting MinutesTO:
FROM:
RE:
DATE:
COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
MEMORANDUM FAX: 540/665-6395
Board of Supervisors
John A. Bishop, AICP, Deputy Director - Transportation
Transportation Committee Report for Meeting of August 24, 2009
September 1, 2009
The Transportation Committee met on August 24, 2009 at 8:30 a.m.
Members Present
Chuck DeHaven (voting)
Phil Lemieux (voting)
Dave Burleson (voting)
James Racey (voting)
George Kriz.. (liaison PC)
Gary Oates (liaison PC)
Lewis Boyer (liaison Stephens City)
Members Absent
Mark Davis (liaison Middletown)
***Items Requiring Action***
1. I-81 Corridor Coalition Request
Frederick County has been contacted by the I-81 Corridor Coalition seeking funding support
from Frederick County in the amount of $1,000.00. This funding would be to support the
actions of the coalition.
Previouslv, this Committee and the Board have expressed a willingness to be part of the
coalition, but this is the first time funding support has been requested
The Committee discussed the request and noted that the corridor is in need of help and that there
is value in the coordinated effort. One Committee member noted that there is more cost to the
community in one accident than what is being requested.
On a motion by Mr. Racey and seconded by Mr. Burleson, the Committee recommended
that the County allocate the requested funds. Motion passed unanimously.
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
2. DRPT Rail Access Funds Support Request
This is a request for a County Resolution of Support for Annandale Millwork to apply for DRPT
rail access funding for their project.
DRPT manages rail access funds that function in much the same way as the VDOT Economic
Development Access (formerly known as Industrial Access Funds) with which you may be
familiar.
This project would add additional rail access in the Kernstown/Shady Elm Road area which
would allow Annandale to expand their business and potentially develop new business.
The requested resolution will allow Annandale to meet the requirements necessary to make
application for these funds.
In discussing this item, the Committee clarified that no funds are needed from Frederick
County. Staff noted that there were no funds needed from Frederick County. Staff also noted
that there are no competing requests at this time.
Following discussion, Mr. Racey made a motion, seconded by Mr. Lemieux, that the
Committee recommends that the Board pass a Resolution of Support for this application.
Resolution attached.
3. VDOT Signatory Authority
A number of VDOT programs in which the County participates are now requiring a resolution
from the local Board of Supervisors that grants signatory authority to the individual signing the
VDOT agreements.
As the County transitions into more County Managed projects, this resolution will be needed
regularly.
Staff is seeking a recommendation to the Board of Supervisors that a resolution be passed
granting County Administrator John R. Riley, Jr., with signatory authority . to execute
agreements with VDOT, DRPT, FTA, and FHWA.
In discussing this item, the Committee noted that the authority should lie with the position and
not an individual.
On a motion by Mr. Burleson and seconded by Mr. Racey, the Committee recommended
passage of a resolution granting signatory authority to the County Administrator.
Resolution attached.
2
***Items Not Requiring Action***
4. Double Church Road Truck Restriction
Staff updated the Committee that a meeting was in the works with Warren County and VDOT
and that an update would be forthcoming at the September Transportation Committee meeting.
5. Economic Development Access Road Policy
Staff updated the Committee on improvements to the Economic Development Access Road
Policy. These improvements increase the amount of eligible funding while reducing the amount
of matching investment required. Letter attached.
6. Other
Staff requested and received a recommendation of support for a grant application on behalf of
the Valley Connector. However, that organization has since withdrawn their request. A new
request has been submitted which will be going to the Transportation Committee in September.
Attachments
3
RESOLUTION OF SUPPORT
BY THE
FREDERICK COUNTY BOARD OF SUPERVISORS
OF THE UTILIZATION OF INDUSTRIAL ACCESS
RAILROAD TRACK FUNDS
The Board of Supervisors of Frederick County, in regular meeting on the 9th day of September 2009,
adopted the following:
WHEREAS, Annandale Millwork has expressed its intent and desire to the Board of Supervisors to
locate its commercial business or industrial operations in Frederick County; and
WHEREAS, Annandale Millwork and its operation will require rail access; and
WHEREAS, The officials of Annandale Millwork have reported to the County their intent to apply
for industrial access railroad track funds from the Commonwealth of Virginia's Department of Rail
and Public Transportation in the amount of $450,000.00; and
WHEREAS, Annandale Millwork has requested that the Board of Supervisors provide a resolution
supporting its application for said funds which are administered by the Virginia Department of Rail
and Public Transportation; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Frederick County,
Virginia, hereby endorses and supports the application of Annandale Millwork for $450,000.00 in
industrial access railroad track funds; and
BE IT FURTHER RESOLVED THAT the Board of Supervisors hereby makes known its desire
and intent to assist the Commonwealth Transportation Board in providing the maximum financial
assistance to Annandale Millwork, for the purpose of locating its business, commercial or industrial
facility in Frederick County.
Richard C. Shickle, Chairman Gary A. Lofton
Gary W. Dove
Gene E. Fisher
Philip A. Lemieux
PDRes.#33-09
Bill M. Ewing
Charles S. DeHaven, Jr.
A COPY ATTEST
John R. Riley, Jr.
Frederick County Administrator
RESOLUTION
BY THE
FREDERICK COUNTY BOARD OF SUPERVISORS
SIGNATORY AUTHORITY
The Board of Supervisors of Frederick County, in regular meeting on the 9th day of September
2009, adopted the following:
WHEREAS, Frederick County has begun receiving requests for signatory authority when
executing agreements with outside agencies; and
WHEREAS, the County will be engaging in an increasing number of County managed projects
leading to more agreements with outside agencies; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Frederick County,
Virginia, grants authority for the County Administrator to execute project administration
agreements with outside agencies.
This authority shall be in effect on the day of adoption.
Passed this 9th day of September 2009 by the following recorded vote:
Richard C. Shickle, Chairman Gary A. Lofton
Gary W. Dove
Gene E. Fisher
Philip A. Lemieux
PDRes.#32-09
Bill M. Ewing
Charles S. DeHaven, Jr.
A COPY ATTEST
John R. Riley, Jr.
Frederick County Administrator
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DAVID S. EKEIPM, PICE.
CO.:iI:IISSION=P
July 22, 2009
County Administrators
City and Tot.%,n Managers
DEPART MENI T OF i RAKISEOR I fi T iON
.40. EAST BROAD STREF
RlCHI"OND \PIRG INIA. 23-21� 2G^�
RE: Economic Development Access Ifoad policy
I would like to in oin-i you of a recent Conznow-wealth Transportation Board (CTB) policy
change that may be of interest. On July 16, the CTE amended its policy for administration of the
Economic Development Access road Program. Two significant changes were made that should
enhance the program's value to localities in their economic development effoiCS.
First, the maximum annual unmatched allocation per locality has been increased from $300.000
to $500,000. The access program «rill now provide a much higher percentage of project costs
before local snatching funds are required. The maximurn amount of matched'funding remains at
$150,000 and is available only when the cost of an individual project exceeds $500,000. This is
the first increase in the monetary limits in dearly 30 years and it raises the maxsniun-1 allocation
fro -in $450,000 to $650,000 annually for each locality.
The second change reduces the requirement for private capital outlay. Required documentation
is decreased from $10 per $1 of program funding to $5 per $1 of program funding. This reflects
the trend toward less capital intensive business development and may provide less financial risk
for Localities considering the use of this program. For example, a business with $2-2 inillion of
capital outlay qualified for $220,000 of access funding under the prior policy. It will noir
qualify for $440,000. For both traditional and bonded projects, the locality will only be required
to provide capital outlay documentation to offset the CTB allocation.
The revised policy is effective for new projects approved after July 16, 2009, but is not
retroactive for those leaving received prior funding. The Economic Development Access
Program Guide will be updated in the near future to reflect the changes. it will be available on
the Local Assistance Division's,,Nreb site at: http://www.vir Jniadoi.or�ibusiness/local-
assistanc_ e.ast�.
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