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TC 08-24-09 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 [MEMORANDUM TO: Frederick County Transportation Committee FROM: John A. Bishop, AICP, Deputy Director - Transportations `tel RE: August 24, 2009 Transportation Committee Meeting DATE: August 17, 2009 The Frederick County Transportation Committee will be meeting at 8:30 a.m. on Monday, August 24, 2009 in the first floor meeting room of the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. AGENDA 1. 1-81 Corridor Coalition Request 2. DRPT Rail Access funds support request 3. VDOT Signatory Authority 4. Double Church Road Truck Restriction 5. Economic Development Access Road Policy 6. Other Please contact our department if you are unable to attend this meeting. Attachments JAB/bad 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Item 1: I-81 Corridor Coalition Request Frederick County has been contacted by the I-81 Corridor Coalition seeking funding support from Frederick County in the amount of $1,000.00. This funding would be to support the actions of the coalition. Previously this Committee and the Board have expressed a willingness to be part of the coalition, but this is the first time funding support has been requested. Attached please find the materials sent by the coalition. Staff is seeking a recommendation to the Board on this item. 2 Michael W. Altizer, Chairman Vinton Magisterial District Joseph P. McNamara, Vice -Chairman Windsor Hills Magisterial District July 1, 2009 Board of supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Mr. John R. Riley, Jr., County Administrator Frederick County 107 North Kent Street Winchester, VA 22601 RE: Interstate 81 Corridor Coalition Dear Mr. Riley: Joseph R. "Butch" Church Catawba Magisterial District Richard C. Flora Hollins Magisterial District Charlotte A. Moore Cave Spring Magisterial District It is my hope that Frederick County will find it fitting to support the Interstate 81 Corridor Coalition in its effort to find viable solutions to the diminishing capacity for traffic on this major thoroughfare. Additionally, I invite you to participate in the Interstate 81 Corridor Coalition conference to be held in Roanoke in October_ Thank you for your consideration. Sincerely, r � . c.�-• � -- _1' � �. '� Civ � _ Supervisor Richard C. Flora County of Roanoke RCF/brm OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL- bos@roanokecountyva.gov 1750 July 7, 2009 COMMISSIONERS OF CUMBERLAND COUNTY Mr. John R. Riley, Jr., County Administrator Frederick County - R; 107 North Kent Street Winchester, SIA 22601 Dear Mr. Riley: Gary Eichelberger Chairman Rick Rovegno Vice Chairman Barbara B. Cross Secretary We ask for your consideration of financial support for the newly formed Interstate 81 Corridor Coalition. This coalition, modeled after a similar coalition for Interstate 95, emphasizes corridor wide planning for transportation infrastructure, land use, and economic development. Long term, our Coalition will provide a unified and collective voice in lobbying for the financial resources for adequate coordinated investment along I-81 insuring the health, safety, and welfare of our constituents. The accompanying information will briefly describe our Coalition's vision and mission as well as structure, participants, goals, objectives, and work plans. Each of our local jurisdictions is greatly impacted by the nature of our strategic location in this national transportation corridor. Coordinated planning and decision making will enhance our chances to take advantage of opportunities, address challenges, and compete for limited Federal and State transportation funds. Recently, Congress created a list of "Nationally Significant Transportation Corridors" that will receive favorable treatment for future Federal support. I-81 was not included in this list. Our organization will be compiling the necessary data along this corridor and lobbying our Federal Legislators to include I-81 in future corridor designations. To assist us in this venture, we request your consideration of a commitment of $1,000. This request is based on a three -tiered formula based on the mileage of I-81 in your jurisdiction and was developed by local representatives engaged in the Corridor Coalitions' work. We feel the amount requested will cover incidental expenses for two years critical to our Coalition's mission. Local commitments will additionally enhance our chances for favorable consideration of our future request for administrative support for the Coalition in the upcoming transportation reauthorization bill. The Steering Committee has appointed Shippensburg University as the fiscal administrator of the Coalition. This replicates the operational structure of the I-95 Corridor Coalition in which the University of Maryland has been designated for the last five years as the fiscal administrator. One Courthouse Square 0 Carlisle, PA 17013 e 717-240-6150 o Fax: 240-6448 E-mail: commissioners@ccpa.net o Web: www.ccpa.net Checks may be made payable to Shippensburg University and addressed to the attention of. Maryann Shirk, Manager jrant Accounting Office Shippensburg University 1871 Old Main Drive Shippensburg, PA 17257 "Please note on the memo section of the check "I-81 Corridor Coalition." On behalf of the local government representatives of the I-81 Steering Committee: Howard Kelly, Director, Capital Corridor, New York Jim Kercheval, Commissioner, Washington County, Maryland Ron Collins, Commissioner, Berkeley County, West Virginia Richard Flora, Chairman, Board of Supervisors, Roanoke County, Virginia Terry Bobrowski, Executive Director, East Tennessee Development District Thank you for your consideration, participation, and support. If you have any questions, please contact me at (717) 240-6150. Sincer V 11 �'10 Rick Rovegno Commissioner Cumberland County Pennsylvania I®l CONDOR CDALITIO T VISIONT The 1-81 Corridor Transportation Netwofk supporting both freight and passenger movement will be safe, efficient, environmentally sensitive, seamless and intermodal. The network will support economic development and encourage coordinated land use policy. AUSS10T14 We will work together in the 1-81 Corridor to improve freight and passenger movement through the corridor. This will be accomplished through the sharing of information and coordinated decision masking, management and operations. .ASE sTATEMLVNT The transportation corridor defined by Interstate 81 from the Canadian border to Knoxville, Tennessee is a nationally strategic asset. Transportation issues along this corridor have tremendous economic and security implications for the entire country — given its proximity to our nation's largest metropolitan markets and Washington, D.C. The corridor and its highway, rail and aviation network offers vital connections from Canada, the Northeast and Atlantic Seaboard through interstate and rail connections to the Midwest, Southeast and Gulf Coast. Ever increasing volumes of freight, critical to the prosperity of two countries, are transported through the corridor via the highways and rail lines. As economically beneficial as this is, a myriad of challenges and issues have risen. It is of great importance that planning and decision making in the corridor be integrated. Issues such as freight movement and infrastructure, economic development, environment and land use, and safety and security must be dealt with in a comprehensive manner. Ensuring that scarce public resources, whether federal, state or local, are expended in such a coordinated fashion will bring maximum value to the public health, safety and welfare. The Interstate 81 Corridor Coalition has been established to address these concerns. The coalition members - comprised of federal, state and local government officials and private sector paxtners from New York, Pennsylvania, Maryland, West Virginia, Virginia and Tennessee - intend to work cooperatively to identify common concerns, and develop and execute common visions and strategies to address issues along the 1-81 corridor. Committee Warp Plans 2009 Environmental Committee m Gather all pertinent air quality data, information and studies along the Corridor by: o Accessing EPA's website o Contacting each state environmental protection agency o Contacting each county in the Corridor o Identifying all educational institutions and private organizations working on air quality issues Identify areas of non attainment for air quality standards or with relatively high ?evels of pollutants. Initiate discussions of strategies to mitigate pollution levels 491 Work with Jesse Keen of been Motor Transport to reach out, network and work with other (eight movement companies to institute voluntary practices to reduce diesel particulate emissions. Local Governance Committee Identify and contact all federal and state elected officials within the Corridor. Introduce the officials to the 1-81 Corridor Coalition's vision and mission statements as well as its goals and cbjectives. • Identify and contact all metropolitan planning organizations (MPOs), rural planning organizations (RPOs) and local development districts (LDDs) within the Corridor. (Introduce each same as above.) * Review applications submitted and approved for corridors of the future program to determine essential information in developing an application for designation as a priority corridor. Identify data requirements for the preparation of an application/position paper on behalf of Interstate 81 for designation as a priority corridor. Develop and disseminate a survey to MPOs, RPOs and LDDs to obtain the information necessary for the development of the position paper. Write the position paper. Develop an Interstate Corridor Coalition website. Freight Movement and Infrastructure Committee Obtain each corridor state's planning studies and prepare a summary to include: o Mature and objectives of the study o Assumptions used in preparing the study o Recommendation of the study Assemble all studies as a corridor wide summary for distribution to all members of the coalition. o Determine what, if any, information is needed to complete an integrated and comprehensive overview of the corridor for development of integrated strategic future decision making. 0 If necessary develop an RFP to complete a fill in of any information gaps. AMMA 1W Corridor Coalition STEERING COMMITTEE 19 MEMBERS 3 POSITIONS FROM EACH STATE © 1 STATE DEPARTMENT OF TRANSPORTATION REPRESENTATIVE ® 1 FEDERAL OR STATE ELECTED OFFICIAL OR DESIGNEE © 1 LOCAL ELECTED OFFICIAL OR DESIGNEE PLUS 1 FEDERAL REPRESENTATIVE (FHWA DIVISION ADMINISTRATION) PROGRAM TRUACK CSlM"�R1TYEES (3 Total based on goals & objectives) LOCAL FREIGHT GOVERNANCE iWOVE& EDIT ENVIRONMENT INFRASTRUCTURE 1-81 Corridor Coalition Annual Funding Process 1-81 Corridor Coalition Internal Activities The Coalition's Steering Committee develops an annual budget (projects, administrative expenses, etc.). The annual budget is submitted to Federal Highway Administration for approval and funding. Public AlZency Activities Once the Coalition's annual budget is approved by Federal Highway Administration and upon their receipt of annual appropriations, the funding becomes available. Based on the approved annual budget, the funds are made available to: • the State DOT member agencies through their respective FHWA Division Offices to support specific agency projects, and • Shippensburg University through the Pennsylvania Department of Transportation, for contract administration and project support. Contract Administration Activities Shippensburg University, through funding designated to the Pennsylvania Department of Transportation, provides the following services: • Administers the Coalition's consulting services and associated contracts. • Provides Coalition Administration Services: develops and coordinates Coalition files; develops and maintains a project database; disseminates, collects, and redistributes project quarterly report data; and collects, files, and tracks the Coalition's federal partnership agreements. • Provides human resources support for Coalition staff. Funding Flowchart 1-81 Corridor Coalition Federal Funding Steering Committee & I� � WA - lleadc�e�at tea s Executive Board Develop and Approves &Allocates Approve Annual Budget Annual Budget T 11WA – Pennsvlvania Division Office Pennsylvania DeLa.-tment of Transooa ation 4 Sliij2pensbarg tJniverssty Contract Administration and Project Support 1 RIMA —€ether Division Of ices (cnaiition Statesl Agency Direct Projects NYSDOT VA DOT Commercial Vehicle Travel information Technology Project Services Project STATEMENT OF FINANCIAL ACCOUNTING STANDARDS AND POLICIES OF SHIPPENSBURG UNIVERSITY IN RELATION TO THE "INTERSTATE 81 CORRIDOR COALITION" About Shippensburg University Shippensburg University of Pennsylvania, founded in 1871, is a comprehensive public regional university offering undergraduate and graduate degree programs to approximately 6,700 undergraduate and 1,200 graduate students. Located in Shippensburg, the university is one of fourteen universities in the Pennsylvania State System of Higher Education (PASSHE) and was initially accredited in 1939. In April 2009, the Middle State Commission on Higher Education reaffirmed this accreditation and stated that the university "continues to meet the eligibility requirements in Characteristics of Excellence." External Funding Policies and Procedures The university houses an Institute for Public Service and Office of Sponsored Programs (IPS/OSP) that administers all policies and procedures concerning external funding for research and scholarly activities. The IPS/OSP is well equipped and experienced in administering external funds and in the last five years alone it has funded or processed over $35 million in grant awards. In addition to the IPS/OSP Director -and Office Associate, other qualified professionals involved in processing external funds include a Grant Accounting Manager and Grant Fiscal Assistant. The financial statements of the University are audited annually by Parente Randolph, LLC and consistently receive an unqualified opinion. In conjunction with the other PASSHE universities, the university uses SAP accounting software. A detailed Grants Handbook and a Program Planning and Budget Guidelines handbook provide further details on policies and procedures_ These are available upon request from the IPS/OSP. Proposed Reporting Standards and Policies for the Interstate 81 Corridor Coalition A dedicated fund and appropriate accounts will be created on behalf of the Interstate 81 Corridor Coalition, depending on the nature of the contribution and how the funds are designated for use. A contract will be developed to document the specific terms for the use of the funds and any other conditions or restrictions_ Upon receiving funds, a receipt will be issued to the contributing party and mailed to the address provided. A record will be made of all transactions related to the account. IPS/OSP and the grant accounting office have a strong system of internal controls to assure that the funds are properly expensed within the terms of the contract. A protocol for approving expenditures of account funds will be developed and approved by the Interstate 81 Corridor Coalition Steering Committee. Such a protocol will guarantee that funds are withdrawn for approved and appropriate expenses. In a regular and timely fashion (i.e., monthly, quarterly or semi-annually), detailed financial reports will be issued and provided to all Interstate 81 Corridor Coalition members. Shippensburg University of Pennsylvania Grant Accounting (OM 112) 1871 Old Main Drive Shippensburg PA 17257 www.ship.edu Telephone: (717) 477-1106 Tax id no. 23-2500361 Shippensburg University of Pennsylvania Institute for Public Service and Office of Sponsored Programs (HH 207) 1871 Old Main Drive Shippensburg, PA 17257 http://webspace.ship.edu/ipssp/­index.html Telephone: (717) 477-1251 Statement prepared by George Pomeroy, Director of the Center for Land Use and Professor of Geography, Shippensburg University, with the assistance of the Institute for Public Services and Grant Accounting offices at Shippensburg University. George Pomeroy is the university representative for the Interstate 81 Corridor Coalition. `JN7fRS'�S' 1-81 Corridor Coalition Participants Federal Highway Administration Federal Railroad Administration Environmental Protection Agency Appalachian Regional Commission New York Department of Transportation Pennsylvania Depal"unent of Transportation Maryland Department of Transportation West Virginia Department of Transportation Virginia Department of Transportation Tennessee Department of Transportation Capital Corridor Coalition (New York) Greater Binghamton Coalition (New York) Syracuse Metropolitan Transportation Council (New York) Broome County Economic Development (New York) North East Pennsylvania Alliance (Pennsylvania) Northern Tier Regional Planning & Development Commission (Pennsylvania) Harrisburg, Pennsylvania MPO (HATS) Cumberland County (Pennsylvania) Lebanon County (Pennsylvania) Franklin County (Pennsylvania) Shippensburg university (Pennsylvania) Washington County (Maryland) Berkeley County (West Virginia) Eastern Panhandle Regional Planning & Development Council (Maryland & West Virginia) Northern Shenandoah Regional Commission (Virginia) New River Valley Planning District Commission (Virginia) Roanoke Valley - Allegheny Regional Commission (Virginia) Mount Rogers Planning District Commission (Virginia) Central Shenandoah Planning District Commission (Virginia) New River Valley Planning District Commission (Virginia) Roanoke County (Virginia) Virginia Tech Transportation Institute (Virginia) East Tennessee Development District (Tennessee) Kingsport MPO (Tennessee) Knoxville Regional TPO (Tennessee) City of Kingsport (Tennessee) * Numerous other local jurisdictions and private groups are participating at conferences and on working committees. Interstate 81 Corridor Coalition: Outline / Estimate of Costs Annual Cost - Year One Cost Item 1 Executive Director 2 Administrative Assistant 3 Freight Movement/ Intermodal Professional 4 Local Gov't / Land use / Economic Dev. 5 Safety/ Environmental 6 GIS / website technician subtotal of salaries, wages, & benefits 7 travel expenses 8 Office operations (printing, supplies, etc.) 9 University overhead Overhead at@20% of salaries, wages, and benefits salary oddn. fringe subtotal 105,000 30% 136,500 38,000 69% 64,220 95,000 30% 123,500 95,000 30% 123,500 95,000 30% 123,500 40,000 69% 67,600 subtotal 638,820 25,000 25,000 30,000 30,000 subtotal 55,000 overhead amt. 127,764 766,584 assumes 20% overhead 821,584 Interstate 81 Corridor Coalition: Outline/ Estimate of Costs Annual Cost -Year Two Cost Item 1 Executive Director 2 Administrative Assistant 3 Freight Movement/ Intermodal Professional 4 Local Gov't / Land use / Economic Dev. 5 Safety / Environmental 6 GIS / website technician subtotal of salaries, wages, & benefits 7 travel expenses 8 Office operations and equipment (printing, supplies, etc.) 9 University overhead Overhead at@20% of salaries, wages, and benefits salary addn. fringe subtotal 110,250 32% 144,979 39,900 72% 68,808 99,750 32% 131,171 99,750 32% 131,171 99,750 32% 131,171 42,000 72% 72,429 subtotal 679,729 25,000 25,000 18,000 18,000 subtotal 43,000 overhead amt_ 135,946 815,675 assumes 20% overhead 858,675 Interstate 81 Corridor Coalition: Outline / Estimate of Costs Annual Cost - Year Three Cost Item 1 Executive Director 2 Administrative Assistant 3 Freight Movement/ Intermodal Professional 4 Local Gov't / Land use / Economic Dev. 5 Safety / Environmental 6 GIS / website technician subtotal of salaries, wages, & benefits 7 travel expenses 8 Office operations (printing, supplies, etc.) 9 University overhead Overhead at@20% of salaries, wages, and benefits salary addn. fringe subtotal 115,763 33% 154,051 41,895 76% 73,766 104,738 33% 139,379 104,738 33% 139,379 104,738 33% 139,379 44,100 76% 77,648 subtotal 723,603 25,000 25,000 18,000 18,000 subtotal 43,000 overhead amt. 144,721 868,323 assumes 20% overhead 911,323 Interstate 81 Corridor Coalition: Outline / Estimate of Costs Annual Cost - Year Four Cost Item 1 Executive Director 2 Administrative Assistant 3 Freight Movement/ Intermodal Professional 4 Local Gov't / Land use / Economic Dev. 5 Safety / Environmental 6 GIS / website technician subtotal of salaries, wages, & benefits 7 travel expenses 8 Office operations (printing, supplies, etc.) 9 University overhead Overhead at@20% of salaries, wages, and benefits salary addn. fringe subtotal 121,551 35% 163,764 43,990 80% 79,127 109,974 35% 148,167 109,974 35% 148,167 109,974 35% 148,167 46,305 80% 83,292 subtotal 770,684 25,000 25,000 18,000 18,000 subtotal 43,000 overhead amt_ 154,137 924,820 assumes 20% overhead 967,820 Interstate 81 Corridor Coalition: Outline/ Estimate of Costs Annual Cost - Year Five Cost Item 1 Executive Director 2 Administrative Assistant 3 Freight Movement/ Intermodal Professional 4 Local Gov't / Land use / Economic Dev. 5 Safety / Environmental 6 GIS / website technician subtotal of salaries, wages, & benefits 7 travel expenses 8 Office operations (printing, supplies, etc.) 9 University overhead Overhead at@20% of salaries, wages, and benefits salary addn. fringe subtotal 127,628 36% 174,168 46,189 84% 84,928 115,473 36% 157,581 115,473 36% 157,581 115,473 36% 157,581 48,620 84% 89,398 subtotal 821,236 25,000 25,000 18,000 18,000 subtotal 43,000 overhead amt. 164,247 985,483 assumes 20% overhead 1,028,483 Item 2: DRPT Rail Access Funds Support Request Attached please find details regarding a rail access project that is intended to be undertaken by Annandale Millwork. DRPT manages rail access funds that function in much the same way as the VDOT Economic Development Access (formerly known as Industrial Access Funds) with which you may be familiar. This project would add additional rail access in the Kernstown/Shady Elm Road area which would allow Annandale to expand their business and potentially develop new business. If the Committee is agreeable, a recommendation is needed for the Board of Supervisors to pass a resolution of support. Said resolution will allow Annandale to meet the requirements necessary to make application for these funds. From:Allied Systems -HR 540 545 8876 ?VW,j 08/14/2009 16:22 4677 P.001/005 P.O. BOX 2600 -WINCHESTER, VIRGINIA 22604 OFFICE:(540)545-8893,X 370-FAX:(540)545-8876 FACSIMILE TRANSMITTAL SHEET TO: 4 FROM: John Bishop Rob FrCgale COMPANY: DATE: 8/14/09 FAX NUMBER: TOTAL NO. OF PAGES INCLUDING COVER: 540-665-6395 5 PHONE NUMBER: CC- I" REFERENCE NUMBER ❑ URGENT X FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE NOTES/COMMENT For Review CONFI F,NTIALITY NOTICE: This facsimile contains CONFIDENTIAL INFORMATION which may also be LEGALLY PRIVILEGED and which is intended only for the use of the Addressee(s) named above. If you are not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination or copying of this facsimile, or taking of any action in reliance on the contents of this tele -copied information, may be strictly prohibited. If you have received this facsimile in error, please notify us immediately by telephone and return the original facsimile to us at the address listed via the postal service. Thank you. TRANSMITTED FROM TELECOPIER # (540) 665-9679 August 14, 2009 Mr_ John Bishop Deputy Director -Transportation 107 North Kent Street Suite 202 Winchester, Virginia 22601 Dear John_ I enjoyed our meeting yesterday and updating you on our plans for the Annandale/Allied Industrial Park and planned expansion of a reload and manufacturing facility for Whiting Road LLC on that site. The following is a brief synopsis of what our plans are and a time line for implementation. The project is divided into two phases_ Phase I will- be the development of the site, and the installation of a 1,500 foot rail spur that can accommodate up to 1,250 cars per year. We will be moving our existing reload facility from Haymarket Virginia to Frederick County and utilize the new rail spur for the support of Annandale Millwork and Allied Systems Corporation in Winchester and it's manufacturing needs, and also our other reload customers throughout the country. Phase 11 of the project is the construction of the 50,000 square foot manufacturing and storage facility for the reload and the manufacturing of 1 -joist and Wall panels. We will put in a state of the art linear saw that will significantly differentiate us in the market place. The saw cuts I joists and the accompanying software is of great value to our customers. We are also planning on putting in additional manufacturing capacity for wall panels as well as wall panel machinery and equipment. The expected number of employees is 20 at the end of Phase R. The total expected number of rail cars will be 1,250 per year. The timeline of the project is to install the rail line now, and construct the building and have equipment installed over the next 2 possibly 3 years. This location will greatly improve our efficiencies and enable us to get all of our products via rail car - I have attached a list of investments in machinery, equipment, and facilities as well as a site plan of Phase I and H for your review. We are seeking to get the maximum amount of funds available from the Industrial Rail Access Fund in order to make this project feasible. I would appreciate the county's support of this project and look forward to hearing from you so that we may take the next step in the process. Sincerely, Robert J. Frogale President P.O. Box 2600 Winchester, VA 22604 (540) 665-9600 (540) 665-9679 fax ffiff Frow Allied Systems -HR 540 545 8876 08/14/2009 16:23 #677 P.003/005 Summary of Investments Whiting Road, LLC Reload ^pera'don Total Investment Description $ 1,365,000 Land -Lot 1 1,131,000 Phase 1 -Development and Installation of Rail Siding 2,713,000 Phase 2 -Manufacturing Facility 425,000 Next Phase -1 Joist 300,000 Panel Manufacturing $ 5,934,000 Total Project Investment Lrl 0 0 0 a [a 9* ca 1— Mm W mr U) O qT L0 cc x I m LO •rr Q - z° ' I G { t'. < � � �`` � �.,.. � � .LTi—�- � • .. Cc 1 t. -. I1.I �I �i ,A �' ' , � , k.. �� _",' �• �•'E."'�••��'�� �'^• , 1 •- 1 � i , Fn se�•�v LV 9e •l BID j I Vl 1 i i 1 1 1 1 j \ \; ..✓"w^.,�'.,-:!'�''�' ' q�vii. o 1 1 �+Q'y vat aG 1 j 1v, `•_\ I { ,zrl'_ °4a''1+,� r• `F. if E � : i I` `� � 'bit gip, q.j \ .%g.. 30 Eft 120 180 `tY\7'tv� 6� 1 t �?� ..te'Ft 5' �'..,-y 0` •tic .:3 \ y tia � ulcer SCALE .I Inch =60 ft. 4A NOTES MINIMUM GLEARENGE BETWEEN RAL TOP OF RAIL AND OVERHANG IS 22' °P ALL LANDSCAPING SHALL HE INSTALLED AS PART OF THIS PHASE I GRADING PLANIg SR20167 In cm 0 in C3C3 M, Pte - Cl) m C3 M CM Lo 2 w LO x CL) cc Item 3: VDOT Signatory Authority A number of VDOT programs in which the County participates are now requiring a resolution from the local Board of Supervisors that grants signatory authority to the individual signing the VDOT agreements. As the County transitions into more County Managed projects, this resolution will be needed regularly. Staff is seeking a recommendation to the Board of Supervisors that a resolution be passed granting County Administrator John R. Riley, Jr., with signatory authority to execute agreements with VDOT, DRPT, FTA, and FHWA. El Item 4: Double Church Road Truck Restriction Staff will be updating the Committee on the status of discussions with Warren County regarding truck restriction applications. 5 Item 5: Economic Development Access Road Policy Attached please find Communication from VDOT regarding updates to the Economic Development Access Road Policy. Staff believes you will find these changes to be very positive for localities. 2 4COMMONWEA Tr of r VIRGA -20,o i �,_ r DEPARTMENT OF TRANSPORTATION t ION r 1401 EAST BROAD STREET DAVID S. EKEF_N, P.E. RICHMOND- VIRGINIA,, 23219-2000 � COMMISSIONER - July 22, 2009 County Administrators City and Town Managers RE: Economic Development Access road policy I would like to inform you of a recent Corwonwealth T -ransportation Board (CTB) policy change that may be of interest. On July 16, the CTB amended its policy for administration of the Economic Development Access road program. Two significant changes were made that should enhance the program's value to localities in their economic development efforts. First, the maximum annual watched allocation per locality has been increased from $300,000 to $500,000. The access program will now provide a much higher percentage of project costs before local matching funds are required. The maximum amount of matched funding rernains at $150,000 and is available only when the cost of an individual project exceeds $500,000. This is the first increase in the monetary limits in nearly 30 years and it raises the maximum allocation from $450,000 to $650,000 annually for each locality. The second change reduces the requirement for private capital outlay. required documentation is decreased from $10 per $1 of program funding to $5 per $1 of program funding. This reflects the trend toward less capital intensive business development and may provide less financial risk for localities considering the use of this program. For example, a business «dish $2.2 --nilliora of capital outlay qualified for $220,000 of access funding under the prior policy. It will now qualify for $440,000. For both traditional and bonded projects, the locality will only be required to provide capital outlay documentation to offset the CTB allocation. The revised policy is effective for new projects approved after July 16, 2009, but is not retroactive for those having received prior funding. The 'Economic Development Access program Guide will be updated in the near future to reflect the changes. It will be available on the Local Assistance Division's web site at: http://ww-,AT.virginiadot.orgLbusiness/local- assistance.asp. E KEEP VEEZIGNIA MOVING July 22, 2009 Page Two We hope the policy revisions will be beneficial to your locality as you look for opportunities to promote economic development. Vire welcome your feedback on these changes and ask that you consider providing thoughts on how this program can be enhanced for:her in the future. if you have any questions regarding the new -funding criteria or the Economic Development Access Program in general, please contact your local VDOT representative or me at (0804) 756-2745 or by email at Michael.Estes@VDQT.Virginia.gov. Sincerely, j 4227 Michael A. Estes, P. E. Director, Local Assistance Division Cc: Commonwealth Transportation Board Mr. David S. Ekern, P.E. Ms. Reta R. Busher Mr. Richard L. Walton, Jr. Virginia Association of Counties Virginia Municipal League Virginia Economic Development Partnership Virginia Department of Business Assistance 'WE KEEP VIRGINIA MOVING Item 6: Other Housekeeping item regarding revenue sharing funds.