TC 05-19-08 Meeting MinutesTO: Board of Supervisors
COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/665-6395
oMEMORANDUM I
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FROM: John A. Bishop AICP, Deputy Director - Transportation_' -
RE: Transportation Committee Report for Meeting of May 19, 2008
DATE: May 20, 2008
The Transportation Committee met on May 19, 2008 at 8:30 a.m.
Members Present
Chuck DeHaven (voting)
Lewis Boyer (liaison Stephens City)
Dave Burleson (voting)
James Racey (voting)
Members Absent
Donald Breeden (liaison Middletown
Gary Oates (liaison PC)
George Kriz (liaison PC)
Phil Lemieux (voting)
***Items Requiring Action***
1. Secondary Road Project Prioritization
The committee reviewed the suggested projects for consideration in the effort to outline
some priorities for planning purposes and coordination with VDOT. Staff, with VDOT
coordination, placed the projects in a suggested priority order as follows:
1. Realignment of Brucetown Road
2. Double Church Road from Route 277 to the location of the future relocated 277
3. Realignment of Valley Mill Road at Route 7 (West)
4. Warrior Drive from Route 277 to Double Church Road
5. Spine Road from the Haggerty Development to Senseny Road
6. Senseny Road widening
7. Extension of Smithfield Avenue to Brooke Road and associated disconnection of
Brick Kiln Road from Brooke Road
The Committee unanimously recommended endorsement of the list as presented.
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
2. Route 37 Study
Staff has been coordinating with VDOT to develop a scope of work for the next phase of
study required for the Route 37 Eastern Bypass. That scope is attached. The Committee has
reviewed the scope and unanimously recommended approval while allowing staff latitude to
refine certain technical details of the survey standards in cooperation with VDOT. In
addition, staff recommended, and the Committee endorsed, the idea that VDOT manage the
project.
***Items Not Requiring Action***
3. Traffic Impact Analysis Standards
Staff updated the Committee on the draft Traffic Impact Analysis standards. Feedback is
still being solicited from a number of entities and meetings are being set up with
stakeholders. Once that feedback has been received, the Committee will be provided with
an updated draft of the standards for recommendation to the Board of Supervisors.
A copy of the current draft is included for you information
4. MPO Update
No significant news to report.
5. Other
JAB/bad
2
Traffic Impact Analysis Standards
Draft 105/06/08
A Transportation Impact Analysis (TIA) is required in order to allow County Officials
and staff the opportunity to assess the impact of a proposed development. The TIA
should provided sufficient information to allow this assessment to take place. In addition,
to the extent possible, the TIA should be presented in such a manner as to be readable and
understandable by lay people without excluding technical details required by more
experienced personnel and the requirements of these standards. Any application that
includes a TIA, as determined by planning staff, which does not meet the standards laid
out herein shall not be considered complete.
When a TIA is required
1. Any action that meets the thresholds outlined in the Chapter 527 regulations
2. Any proposed action that is expected to generate more than 499 vehicle trip
ends per day or more than 74 vehicle trip ends in any single hour and has not
previously had a TIA done for similar or greater trip generation. Additionally,
staff may require a TIA for any level of traffic generation on corridors facing
significant congestion as determined by the professional judgment of planning
staff.
3. Any significant intensification of use, as determined by planning staff.
4. An updated TIA shall be required for any TIA that is 9 months or greater old
so long as the delay which causes the TIA to be out of date is not primarily
due to actions by the Planning Commission or Board of Supervisors.
Planning Staff shall have the ability to waive this requirement if they
determine that the age of the TIA does not significantly impact the ability to
determine impacts of the proposed action on the surrounding network.
Process and Report Requirements
1. Each TIA will be required to undergo a formal scoping with VDOT and
County Staff.
2. Each submittal must include 2 paper copies and a CD that includes a PDF
copy of the full report and the associated modeling files.
3. Each TIA must include a copy of the approved VDOT scoping form.
4. An executive summary, discussing the development, significant findings of
the TIA, and proposed mitigation must be included
5. All proposed access points and details about what the type of access would be
must be included and analyzed.
6. Each TIA must include sections that depict existing traffic, existing with
background, and existing with background and proposed development build
out.
7. Accident data for the most recent 3 year period must be included.
8. Output report sheets from analysis software shall be included in the appendix.
9. Appendix pages of the TIA must be grouped according to output type and
location.
10. Planning staff may require additional analysis as required by the uniqueness
of each development.
Technical Details
1. Trip generation must be determined using the most recent addition of the ITE
Trip Generation Report unless agreed to by VDOT and planning staff. Only
codes approved by VDOT and planning staff at scoping may be used.
2. The TIA must depict a worst case scenario allowable under the proposed
zoning as determined by planning staff. The applicant may depict a less than
worst case scenario if their proposed proffers would limit their uses to uses
that produce equal or less traffic than what is depicted in the TIA.
3. Only scenarios approved by VDOT and planning staff may be included in the
TIA. If the applicant wishes to include other scenarios in their presentation to
the Board of Supervisors and/or Planning Commission, that will be allowable.
4. Partial build out conditions of previously approved developments will not be
allowable when considering background traffic.
5. Existing signal timings provided by VDOT must be used for existing
conditions.
6. Level of Service (LOS) must be considered for all movements and approaches.
7. When level of service does not meet the requirements of the comprehensive
plan, the report must include suggested improvements that would meet the
requirements of the comprehensive plan.
8. When a new signal is proposed, arterial level of service must be analyzed.
This analysis must include a signal progression analysis.
9. When conditions of existing or existing with background scenarios result in
level of service F, additional analysis must be done when development traffic
is added in so that the impacts of the new development may be considered.
Some details to consider in this additional analysis would be changes in delays,
queue lengths, and vehicle to capacity ratio. Planning staff could also
consider additional analysis that would depict the development impacts in this
situation.
PRELIMINARY DRAFT
SCOPE OF STUDY
WINCHESTER - ROUTE 37 EASTERN BYPASS
February 13, 2008
A. PURPOSE
1. The purpose of this Study is to provide Frederick County with the design and
mapping information necessary to allow the County to provide developers the
information they need to plan and design residential and commercial
developments in Frederick County in the area of the proposed Route 37 corridor.
B. LIMITS
1. The current adopted location of Route 37 is identified as "Corridor C" and is
shown on preliminary plans prepared by Maguire Associates in the 1990's which
were part of the "Route 37 Interstate Access Study" dated December 11, 1998
prepared by Michael Baker, Inc. The Route 37 corridor is defined as "Corridor C"
as shown in the October 1992 plans prepared by Maguire and Associates and
titled "County of Frederick, Route 37 Corridor Study, Functional Design".
2. The Study will begin at existing Rte 37 XX miles west of the I-81/Rte 37, Exit
310 and continue along above Corridor "C" in Frederick County counter-
clockwise around Winchester. The Study will end at existing Rte 37 west of 181.
Approximate centerline length is 14 miles.
C. TRAFFIC FORECASTS
1. The consultant will update traffic forecasts on mainline existing and proposed
Route 37 within the study limits and at all proposed interchanges along the entire
corridor.
2. The current WinFred MPO model is primarily based on land use data/forecasts
developed in 2004. Land use data and forecasts will need to be reviewed and
updated by WinFred MPO localities. Roadway network data will also need to be
reviewed and updated. It is recommended that 2035 forecasts be estimated in this
study, which will match the MPO's upcoming 2035 Long Range Plan effort.
3. VDOT's TMPD section will be requested to perform model runs as needed. If
TMPD is unable to perform these runs, then the consultant will perform model
runs. The consultant may need to post -process model results to develop final
model forecasts.
4. The consultant will develop final forecasts based on final model results, forecasts
available from other traffic studies, and application of growth rates on existing
count data.
D. SURVEY.
1. The survey must be coordinated with the methods that the County of Frederick
used to map the Corridor for GIS applications, how Maguire Associates prepared
their October, 1992 corridor study, and what mapping was completed by VDOT
for the Environmental Impact Statement and Public hearing for the corridor study.
2. Scope of Survey Work
a. Control all of the 14 mile corridor and proposed access points to NAD 1983
and NADV 1988 datum using concrete control monuments with consideration
given to Network GPS methods.
b. Fly all 14 miles to achieve design grade dtm and locate utilities. Limited topo
cover to physical features without developing the property data.
c. Consider limited survey work to support the tax map layout of properties and
property lines.
E. ALIGNMENT
1. In general, the location of Corridor "C" will be used to establish the roadway
centerline. In those locations where a developer has already proffered right of way
to the County for Route 37 or has reserved it, (which may include Crosspointe,
Senseny Village, Haggerty Track, Carroll Industrial Park, Rutherford Farms,
Glendobbin Stonewall Industrial Park, etc.) the proffered or reserved R/W shall
be used unless there is some overriding reason for not doing so. If a site plan has
already been approved, the R/W contained in the approved site plan will also be
given primacy. In any event, if there is R/W that is already
proffered/reserved/approved, that location/route will have primacy.
2. Establish the centerline of the roadway using ground and aerial survey methods.
3. To establish the centerline, prepare detailed mapping of the corridor based on
ground and aerial mapping. The mapping will show all accessible physical
information (topography, utilities, development, etc) along with property lines and
ownership information.
4. The centerline will be based on the 1992 "Functional Design" corridor study
plans, but improved where development has encroached on the original alignment
or as needed to meet current standards.
5. A typical roadway section will be established based on current standards.
6. The centerline will be established based on current standards for horizontal and
vertical alignment. A preliminary (PFI quality) horizontal and vertical alignment
will be established from which limits of construction can be established.
7. Provide preliminary plans showing limits of construction.
8. Provide preliminary drainage where FEMA floodplain crossings occur and/or
where a proposed structure would substantially affect vertical grade.
9. MOT plans will not be required; however, the preliminary design will consider
constructability.
F. INTERCHANGES
1. Evaluate the need for existing and proposed interchanges throughout the length of
the Study.
2. At each interchange location (selected in the above step), prepare an interchange
model using traffic analysis projections to the year 2035.
3. At each interchange, perform an operational analysis to evaluate alternative
configurations and to establish the conceptual layout required based on traffic
projections and the operational analysis.
4. At each interchange, prepare a preliminary (PFI quality) design layout meeting
current design standards.
G. PUBLIC INVOLVEMENT
1. Consultant will provide presentation materials for consultation with local
government. Consultant will be expected to present final work to Board of
Supervisors and present separate Public Informational meeting(s) , if required.
2. No change to Environmental Document is envisioned since all work is proposed
within the approved corridor.
H. METHOD OF ACCOMPLISHMENT
1. Option 1- Frederick County takes lead to get consultants on board and is
responsible for completing the study. VDOT would play an advisory and
review/approval role to the County.
2. Option 2 - VDOT takes the lead and is responsible for completion of the study
with consultants and/or in-house resources. County would be advised of progress
and would provide advice and concurrence to insure that County goals are met.
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