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TC 10-23-06 Meeting Agendavo� COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 MEMORANDUM TO:TO: Frederick County Transportation Committee FROM: John A. Bishop, Transportation Planner ,� RE: October 23, 2006 Transportation Committee Meeting DATE: October 13, 2006 The Frederick County Transportation Committee will be meeting at 8:30 a.m. on Monday, October 23, 2006 in the Board Room of the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. The agenda for this meeting is as follows: AGENDA L Review of Proffers for Woodside Commercial Center 2. County Bus Service 3. Metropolitan Planning Organization(MPO) Activity Update 4. Article distribution 5. Other Business Please contact our department if you are unable to attend this meeting. Attachments JAB/bad 107 North Kent Street, Suite 202 . Winchester, Virginia 22601-5000 ITEM #1 Review of Proffers for Woodside Commercial Center Attached please find a copy of the proposed proffers for the Woodside Commercial Center as well as a map describing the site location. While proffer review and comment would not typically be an item under the purview of the Transportation Committee, this item has been brought forth due to its attempt to address a transportation issue in a way that has previously not been done in Frederick County. Specifically, it is the per vehicle trip proffer detailed in item F, where incremental funds have been proffered rather than the roadway being constructed. These funds are targeted toward issues facing all future rezonings along that corridor. Most critical among those issues are intersections along and the widening of the Route 11 north corridor and the realignment of Route 672 (Brueetown Road). Clearly, this proffer alone would not resolve any of those issues, but would attempt to pay an incremental share. While staff is generally supportive of a cooperative effort to address the needs for the transportation issues in this area, there are the following concerns: 1. Without additional analysis of the comprehensive planned uses and impacts along this corridor, it is difficult to assign what would be the proper 'per trip' dollar amount to expectant rezonings. In addition, without determining that amount relative to the improvement needs that further development of the corridor requires, there is the risk of setting a level that is insufficient for the needs, thus leaving the County with an insufficient road system upon build out. The proffer, as written, would allow the businesses to be built regardless of whether full funding for the needed improvements to accommodate the additional traffic generated by that business had been received. 2. The use of site plan as the trigger for the payment of the proffered amount; the issue here is that if you were to tie this particular proffer to the site plan, the County would have little assurance of when those funds would become available. In a situation where the County would be relying on a group of proffers from different developers to address a particular issue, waiting until site plan to collect the proffer has the potential to cause delay in the needed improvements indefinitely. 3. The proposed concept fails to guarantee actual road improvementslconstruction, which is necessary to accommodate traffic generated by the rezoning. It is County policy that rezoning applications guarantee needed improvements in order to secure rezoning approval. Based upon the issues detailed above, it is the opinion of staff that this issue should be dealt with as a discussion of the possibilities of this approach and whether it is something the County should consider pursuing. OCT 1 1 2006 TRANSMITTAL LETTER GREYWOLFE, INC. 1073 REDBUD ROAD • WINCHESTER, VA 22603 (540) 667-2001 • (540) 545-4001 FAx GREYWOLFEINC@AOL.COM Frederick County Planning & Development October 11, 2006 107 North Kent Street Winchester, VA 22603 Attn: John Bishop Subject: Woodside Commercial Center Dear Sir: Attached is a copy of the Transportation Proffers and a vicinity map for the Woodside Commercial Center rezoning. I would appreciate a review of these proffers by the Transportation Committee since they are not the typical proffers seen from applicants. Thank you, Gary R. Oates, LS -B, PE GreyWolfe, Inc Proffers: A. On -Site and Off-site Improvements 1. Transportation a. Access i. Access to this property from Martinsburg Pike (US Route 11) shall be limited to one commercial entrance. The final location will be subject to VDOT review and approval once a site plan is submitted. ii. Access to this property from Woodside Road (Route 671) shall be limited to a maximum of two commercial entrances. The final locations will be subject to VDOT review and approval once site plans are submitted. b. Additional Lane — Route 11 i. The applicant hereby proffers to construct a 12' lane onto Route 11 along the site road frontage. This +/-650' long lane will be built to VDOT requirements. This will be built or bonded prior to receiving any final occupancy permits on site. c. Road paving — Route 671 i. The applicant hereby proffers to pave Route 671 from Route 11 along the road frontage of this parcel of approximately 650'. The final typical section including width & pavement section will be subject to VDOT review and approval once site plans are submitted. This will be built or bonded prior to receiving any final occupancy permits on site. d. Interparcel connections i. The applicant hereby proffers one interparcel connection along the southern boundary. This connection will be shown on the Master Development Plan. e. Right of Way Dedication i. The applicant hereby proffers to the Commonwealth of Virginia a strip of land ten feet (10') in width along the entire frontage of the property on Martinsburg Pike (Route 11) Right of Way. The applicant also proffers to the Commonwealth of Virginia a strip of land twenty-five (25') in width from the centerline of Woodside Road (Route 671) along the entire frontage of the property. These dedications will take place prior to site plan approval. f. Monetary Contributions for Road Improvements i. The applicant hereby proffers $100 per "Average Vehicle Trip Ends on a Weekday", as defined by the Institute of Transportation Engineers Trip Generation Handbook 7th edition, generated by the Woodside Commercial Center for maintenance, road improvements, right of way acquisition on Route 11 and Route 672 located in Clear Brook, Virginia. The trip generation data will be submitted to the Virginia Department of Transportation and the Frederick County Planning Department for review with each site plan submission. The proffer shall be paid to the Treasurer of Frederick prior to final site plan approval. This site may have multiple site plans and each shall pay accordingly prior to their site plan approval by Frederick County. 0 FA w EXIT 321 m �ROUTE 672 • C7 • ITEM #2 County Bus Service At the September 25, 2006 meeting of this Committee, staff requested and received a recommendation to the Board of Supervisors to give staff authorization to draft a letter to the Virginia Department of Rail and Public Transit (VDRPT) declining the transit expansion grant that had been awarded for the Clearbrook area of the County. Following that meeting, on October 4, 2006, the Chairman of the Transportation Committee and staff attended a meeting that included Winchester Transit officials and representatives from the VDRPT. At that meeting, the VDRPT officials stated that those funds formerly awarded for an expansion route to the Clearbrook area would be made available to the County for continued use on the existing bus service. This would be contingent upon modifications being made to that existing service to try and improve upon the current success level of the service. This allowance for these funds is a direct contradiction of previous guidance provided to staff, and thus calls for a reconsideration of whether to decline the funds. Staff is now seeking a new recommendation for the Board of Supervisors that would either reiterate the desire to decline the funds or allow them to be used for the existing service as explained above. ITEM #3 Metropolitan Planning Organization (MPO) Activity Update There are a number of initiatives underway at the MPO about which the Committee should know. 1. Bicycle & Pedestrian Mobility Plan As work on this plan continues, the date for the first public meeting has been set for November 13, 2006 from 4-7 pm. The meeting will be held at the conference room of Our Health located at 329 N. Cameron St. Committee members are welcome to attend and staff will also be present and update the committee after the meeting. 2. Local Assistance Projects At the September 25, 2006 Committee meeting, staff updated the Committee on two projects that the MPO would be undertaking with the assistance of consultants. The first of those two projects (I-81/Route 3 7/Route 11/Shady Elm) has been accepted by ,VDOT to be perfornied by their on-call consultant at no charge to the MPO. The consultant will be working directly with local staff members and officials who are appointed to the steering committee to oversee these projects. For the County, those individuals include Board of Supervisors members and Transportation Committee Chairman Chuck DeHaven and County Transportation Planner John Bishop. This item is for information and discussion. No action is required. • C: C� ITEM #4 Article Distribution There are no articles for distribution this month. ITEM #5 Other Business A. At the September 13, 2006 Board of Supervisors meeting, the Board expressed a desire to have the Transportation Committee review the rating system for the hard surfacing of rural roadways in the County. Staff had anticipated bringing this item at this meeting, however other work items such as the Eastern Road Plan update have slowed the data compilation and analysis required to properly address this issue. Staff continues to work on this item and it will be brought to the committee in the near future.