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TC 04-25-06 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 MEMORANDUM TO: Frederick County Transportation Committee FROM: John A. Bishop, Transportation Planned' RE: April Transportation Committee Meeting DATE: April 25, 2006 The Frederick County Transportation Committee will be meeting at 10:00 a.m. on Tuesday, April 25, 2006 in the Board Room of the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. The Committee will be joined by the CPPS for the first agenda item. The agenda for this meeting is as follows: AGENDA 1. Rural Transportation Planning Program 2. Transit Budget Request (Referred from Finance) 3. Committee Bylaws 4. Access Management Please contact our department if you are unable to attend this meeting. Attachments 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 ITEM #1 Rural Transportation Planning Program Staff has been working to develop a Rural Transportation Planning Program as currently allowed under the Code of VA. This new program would not only allow the County to plan for rural road projects, but also to identify a funding source consistent with the generators of the traffic. CPPS has been invited to attend the presentation and take independent action on this item due to the fact that, under the Code of VA, some elements of the program would need to be adopted into the Comprehensive Policy Plan. Attached to this agenda you will find some of the baseline information for the new program, including the applicable section of the Code of VA and a draft County Ordinance. Staff will also be presenting a number of the planning level items detailing traffic shed areas, planned projects and potential projects at the meeting. The Committees are requested to take action to endorse or not endorse this program which will be sent to the Board of Supervisors for consideration. �1S > Code, f Virginia > 15.2-2317 d 15.2-2317. Applicability of article. Page 1 of 1 previous I next Chis article shall apply to (i) any county having a population of 500,000 or more as determined by the most recent U.S. �ensus, (ii) any county or city adjacent thereto, (iii) any city contiguous to such adjacent county or city, (iv) any town within such county or an adjacent county, and (v) any county having a population between 58,000 and 62,000. Che provisions of this article shall expire on July 1, 2003, if, prior to that date, no applicable locality has assessed and mposed 'impact fees as provided in § 15.2-2319. 1989, c. 485, § 15.1-498.1; 1997, c. 587; 2000, c. 495.) w°evious I RW I new, search I table of contents � 1ZoYne lttp://1Pgl .state.va.iis/cgi-binJlegp504.exe?000+corl+l 5_? -2317 3/1/2006 LIS > Code of Virginia > 15.2-2318 § 15.2-2318. Definitions. As used in this article, unless the context requires a different meaning: Page 1 of 1 previous I next "Cost" includes, in addition to all labor, materials, machinery and equipment for construction, (i) acquisition of land, rights-of-way, property rights, easements and interests, including the costs of moving or relocating utilities, (ii) demolition :)r removal of any structure on land so acquired, including acquisition of land to which such structure may be moved, (iii) Survey, engineering, and architectural expenses, (iv) legal, administrative, and other related expenses, and (v) interest -harges and other financing costs if impact fees are used for the payment of principal and interest on bonds, notes or other obligations issued by the locality to finance the road improvement. "Impact fee" means a charge or assessment imposed against new development in order to generate revenue to fund or recover the costs of reasonable road improvements necessitated by and attributable to the new development. Impact fees may not be assessed and imposed for road repair, operation and maintenance, nor to expand existing roads to meet 3emand which existed prior to the new development. 'Impact fee service area" means land designated by ordinance within a locality, having clearly defined boundaries and dearly related traffic needs and within which development is to be subject to the assessment of impact fees. 'Road improvement" includes construction of new roads or improvement or expansion of existing roads as required by applicable construction standards of the Virginia Department of Transportation to meet increased demand attributable to aew development. Road improvements do not include on-site construction of roads which a developer may be required to ?rovide pursuant to §§ 15.2-2241 through 15.2-2245. 1989, c. 485, § 15.1-498.2; 1992, c. 465; 1997, c. 587.) previous I next I new search I table of contents I home /leg 1. state. us/cgi-binlcgp504.exe?000cod15.2-2318Ittp 3/1/200ti LIS > Code of Virginia > 15.2-2319 3 15.2-2319. Authority to assess and impose impact fees. Page 1 of 1 previous I next :Any applicable locality may, by ordinance pursuant to the procedures and requirements of this article, assess and impose mpact fees on new development to pay all or a part of the cost of reasonable road improvements attributable in >ubstantial part to the new development. Prior to the adoption of the ordinance, a locality shall establish an impact fee advisory committee. The committee shall be ,omposed of not less than five nor more than ten members appointed by the governing body of the locality and at least Forty percent of the membership shall be representatives from the development, building or real estate industries. The -ilanning commission or other existing committee that meets the membership requirements may serve as the impact fee advisory committee. The committee shall serve in an advisory capacity to assist and advise the governing body of the locality with regard to the ordinance. No action of the committee shall be considered a necessary prerequisite for any action taken by the locality in regard to the adoption of an ordinance. ;1989, c. 485, § 15.1-498.2; 1992, c. 465; 1997, c. 587.) pre a. ous I next I new search I table of contents I home ittp://legl.state.va.us/egi-bin/legp504.exe?000+cod+15.2-2319 3/1/2006 --IS > Code of Virginia > 15.2-2320 Page 1 of 1 previous I next 3 15.2-2320. Impact fee service areas to be established. Fhe locality shall delineate one or more impact fee service areas within its jurisdiction. Impact fees collected from new ievelopment within an impact fee service area shall be expended for road improvements within that impact fee service irea. An impact fee service area may encompass more than one road improvement project. 1989, c. 485, § 15.1-498.3; 1992, c. 465; 1997, c. 587.) PI evions I next. I new search I table of contents I home 'Ittp;//legl .state.va-us/cgi-bin/legp504,exe?000+cod+15.2-2320 3/1/2006 JS > (ode of Virginia > 15.2-2321 15.2-2321. Adoption of road improvements program. Page 1 of 1 previous I next 'rior to adopting a system of impact fees, the locality shall conduct an assessment of road improvement needs within an mpact fee service area and in the locality and shall adopt a road improvements plan for the area showing the new roads )roposed to be constructed and the existing roads to be improved or expanded and the schedule for undertaking such :onstruction, improvement or expansion. The road improvements plan shall be adopted as an amendment to the required ;omprehensive plan and shall be incorporated into the capital improvements program or, in the case of the counties where applicable, the six-year plan for secondary road construction pursuant to § 33.1-70.01. Che locality shall adopt the road improvements plan after holding a duly advertised public hearing. The public hearing iotice shall identify the impact fee service area or areas to be designated, and shall include a summary of the needs assessment and the assumptions upon which the assessment is based, the proposed amount of the impact fee, and nformation as to how a copy of the complete study may be examined. A copy of the complete study shall be available for )ublic inspection and copying at reasonable times prior to the public hearing. Che locality at a minimum shall include the following items in assessing road improvement needs and preparing a road mprovements plan: 1. An analysis of the existing capacity, current usage and existing commitments to future usage of existing roads, as ndicated by (i) current valid building permits outstanding, (ii) approved conditional rezonings, special exceptions, and special use permits, and (iii) approved site plans and subdivision plats. If the current usage and commitments exceed the ;xisting capacity of the roads, the locality also shall determine the costs of improving the roads to meet the demand. The malysis shall include a plan to fund the current usages and commitments that exceed the existing capacity of the roads. ?. The projected need for and costs of construction of new roads or improvement or expansion of existing roads ittributable in whole or in part to projected new development. Road improvement needs shall be projected for the impact 'ee service area when fully developed in accord with the comprehensive plan and, if full development is projected to )ccur more than ten years in the future, at the end of a ten-year period. The assumptions.with regard to land uses, lensities, intensities, and population upon which road improvement projections are based shall be presented. 3. The total number of new service units projected for the impact fee service area when fully developed and, if full levelopment is projected to occur more than ten years in the future, at the end of a ten-year period. A "service unit" is a standardized measure of traffic use or generation. The locality shall develop a table or method for attributing service units :o various types of development and land use, including but not limited to residential, commercial and industrial uses. The .able shall be based upon the ITE manual (published by the Institute of Transportation Engineers) or locally conducted :rip generation studies. ;1989, c. 485, § 15.1-498.4; 1992, c. 465; 1997, c. 58T) previous I next I new search I table of contents I home ittp:HlegI .state.va.us/cgi-binJlegp504.exe?000+cod+15.2-23 21 3/1/2006 JS > Code of Virginia > 15.2-2322 Page 1 of 1 revious I next 15.2-2322. Adoption of impact fee and schedule. kfter adoption of a road improvement program, the locality may adopt an ordinance establishing a system of impact fees o fund or recapture all or any part of the cost of providing reasonable road improvements required by new development, rhe ordinance shall set forth the schedule of impact fees. ;1989, c. 485, § 15.1-498.5; 1997, c. 587.) previous I nex I new search I table of contents I home '?ttp://1Fgl .state.va.,ls./egi-birYlegn504.exe?000+cod+15.2-2322 '3/l/2006 LIS > Code of Virginia > 15.2-2323 15.2-2323. Twien impact fees assessed and imposed. Page 1 of 1 previous I next rhe amount of impact fees to be imposed on a specific development or subdivision shall be determined before or at the time the site plan or subdivision is approved. The ordinance shall specify that the fee is to be collected at the time of the issuance of a certificate of occupancy, The ordinance shall provide that fees (i) may be paid in lump sum or (ii) be paid on installment at a reasonable rate of interest for a fixed number of years. The locality by ordinance may provide for negotiated agreements with the owner of the property as to the time and method of paying the impact fees. The maximum impact fee to be imposed shall be determined (i) by dividing projected road improvement costs in the service area when fully developed by the number of projected service units when fully developed, or (ii) for a reasonable period of time, but not less than ten years, by dividing the projected costs necessitated by development in the next ten years by the service units projected to be created in the next ten years. The ordinance shall provide for appeals from administrative determinations, regarding the impact fees to be imposed, to the governing body or such other body as designated in the ordinance. The ordinance may provide for the resolution of disputes over an impact fee by arbitration or otherwise. No impact fees shall be assessed or imposed upon a development or subdivision if the subdivider or developer has proffered conditions pursuant to §§ 15.2-2298 or 15.2-2303 for off-site road improvements and the proffered conditions have been accepted by the local government. (1989, c. 485, § 15.1-498.6; 1992, c. 465; 1997, c. 587.) previous I next I nevi' sea eh I table of contentsFecme http://leg]-.state.va,,s/cgi-bin/legp504.exe?000+d15.2-2323 3/1/2n ti. LIS > Code of Virginia > 15.2-2324 § 15.2-2324. Credits against impact fee. Page 1 of 1 previous I next The value of any dedication, contribution or construction from the developer for off-site road improvements within the Impact fee service area shall be treated as a credit against the impact fees imposed on the developer's project. The locality may by ordinance provide for credits for approved on-site improvements in excess of those required by the development. The locality also shall calculate and credit against impact fees the extent to which (i) developments have already ,ontributed to the cost of existing roads which will serve the development, (ii) new development will contribute to the post of existing roads, and (iii) new development will contribute to the cost of road improvements in the future other than through impact fees. (1989, c. 485, § 15.1-498.7; 1992, c. 465; 1997, c. 587.) prev owls I reit I neve search- I table of eentents I home htt-o://Iegl.state.va.us/cgi-bin/lcgp5O4.exe?000+cod+15.2-2324 311/2006 JS > Code of Virginia > 15.2-2325 Page 1 of 1 previous I next 3 15.2-2325. Updating plan and amending impact fee. Fhe locality shall update the needs assessment and the assumptions and projections at least once every two years. The -oad improvement plan shall be updated at least every two years to reflect current assumptions and projections. The .mpact fee schedule may be amended to reflect any substantial changes in such assumptions and projections. ;1989, c. 485, § 15.1-498.8; 1997, c. 587.) previous I next I nemv search I table of contents I he Me (ittD://Ieg1.state.va.us/cgi-bin/legp504.exe?000+cod+1 5.2-2325 3/1/2006 JS > Code of Virginia > 15.2-2326 3 15.2-2-3)26. Use of proceeds. Page 1 of 1 previous I next 4 separate road improvement account shall be established for the impact fee service area and all funds collected through mpact fees shall be deposited in the interest-bearing account. Interest earned on deposits shall become funds of the account. The expenditure of funds from the account shall be only for road improvements within the impact fee service area as set out in the road improvement plan for the impact fee service area. 1989, c. 485, § 15.1-498.9; 1992, c. 465; 1997, c. 587.) previous I next I new search I table of contents I hg e �Ittp://leg l .state.va.us/cgi-bin/legp5O4.exe?000+cod+15.2-2326 3/1/2006 �IS > Code of Virginia > 15.2-2327 I J./- 2327. Refund of impact fees. Page 1 of 1 previous I next Che locality shall refund any impact fee or portion thereof for which construction of a project is not completed within a seasonable period of time, not to exceed fifteen years. Jpon completion of a project, the locality shall recalculate the impact fee based on the actual cost of the improvement. It ;hall refund the difference if the impact fee paid exceeds actual cost by more than fifteen percent. Refunds shall be made o the record owner of the property at the time the refund is made. 1989, c. 485, § 15.1-498.10; 1992, c. 465; 1997, c. 587.) previous I next I new search I table of contents I home ittp://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+15.2-2327 3/1/2006 ;IS > Code of Virginia > 15.2-2400 15.2-2400. Creation of service districts. Page 1 of 1 previous I next kny locality may by ordinance, or any two or more localities may by concurrent ordinances, create service districts within he locality or localities in accordance with the provisions of this article. Service districts may be created to provide additional, more complete or more timely services of government than are desired in the locality or localities as a whole. kny locality seeking to create a service district shall have a public hearing prior to the creation of the service district. Notice of such hearing shall be published once a week for three consecutive weeks in a newspaper of general circulation within the locality, and the hearing shall be held no sooner than ten days after the date the second notice appears in the iewspaper. ;Code 1950, § 15-8.2; 1962, c. 581, § 15.1-18.2; 1981, c. 631, § 15.1-18.3; 1982, e. 96; 1984, c. 385; 1985, c. 150; 1987, ,c. 61, 80, 82; 1988, c. 402; 1989, c. 3; 1990, cc. 44, 515; 1991, cc. 12, 29; 1992, cc. 232, 655; 1993, c. 744; 1994, c. 166; 1996, cc. 99, 430, 844; 1997, c. 587; 2000, cc. 853, 925.) nirevious I next I new search I table of contents I he_= 4ttp://1_eg 1. state.va. us/cgl -bin/le 04. exe?000+cod+ 15.2-2400 3111200665 .IS > Code o --'Virginia > 15.2-2402 15.2-2402. Description of proposed service district. any ordinance or petition to create a service district shall: Page 1 of 1 previous I next l . Set forth the name and describe the boundaries of the proposed district and specify any areas within the district that are o be excluded; ?. Describe the purposes of the district and the facilities and services proposed within the district; 3. Describe a proposed plan for providing such facilities and services within the district; and 1. Describe the benefits which can be expected from the provision of such facilities and services within the district. ;Code 1950, § 15-8.2; 1962, c. 581, § 15.1-18.2; 1985, c. 150; 1988, c. 402; 1990, c. 515; 1991, cc. 12, 29; 1992, cc. 232, 555; 1993, c. 744; 1994, c. 166; 1996, c. 430; 1997, c. 587; 2000, cc. 853, 925.) previous next I new search I table of contents I hone http://Iegl .state.va.>>s/egi-biDJlegp5O4.exe?000+c,od+15.2-2402 3/1/2006 Chapter ? IMPACT FEES Article 1. Road Impact Fees Sec. ?-I. Short Title, authority, ,and applicability. (a) This article shall be known and may be cited as the "Road Impact Fee Ordinance." (b) The Board of Supervisors has the authority to adopt this ordinance pursuant to § 15.2-2317 of the Code of Virginia, (1950), as amended. (c) Except as specifically provided herein, this ordinance shall apply upon the effective date thereof, to new development of all land contained in a designated impact fee service area in Frederick County to generate revenue to fund or recover the costs of reasonable road improvements necessitated by and attributable to new development. Sec. ?-2. Definitions. (a) "Cost" includes, in addition to all labor, materials, machinery and equipment for construction, (1) acquisition of land, rights-of-way, property rights, easements and interests, including the cost of moving or relocating utilities; (ii) demolition or removal of any structure on land so acquired, including acquisition of land to which such structure may be moved; (iii) survey, engineering, and architectural expenses; (iv) legal, administrative, and other related expenses; and (v) interest charges and other financing costs if impact fees are used for the payment of principal and interest on bonds, notes or other obligations issued by the locality to finance the road improvement. (b) Impact Fee means a charge or assessment imposed against new development contained in a designated impact fee service area in order to generate revenue to fund or recover the costs of reasonable road improvements necessitated by and attributable to the new development in said area. Impact fees may not be assessed and imposed for road repair, operation and maintenance, nor to expand existing roads to meet the demand that existed prior to the new development. (c) New Development means all new use and development of lands in a designated impact fee service area except for new development by religious organizations exempt from taxation under Article X, Section 6 of the Constitution of Virginia, and new development designated in the County's Capital Improvements Program to be financed and constructed with public funds. (d) Impact Fee Service Area means land designated by ordinance within the County, having clearly defined boundaries and clearly related traffic needs and within which development is to be subject to the assessment of impact fees. (e) Road Improvement includes construction of new roads or improvement or expansion of existing roads as required by applicable construction standards of the Virginia Department of Transportation to meet increased demand attributable to new development. Road improvements do not include on-site construction of roads that a developer may be required to provide pursuant to §§ 15.2-2241 through 15.2-2245. Sec. ?-3. Imposition of road impact fees. (a) Except as provided in Section ?-7 of this article, any person who, after the effective date of this article seeks to engage in new development in designated impact fee service area by applying to Frederick County for the approval of a subdivision plat or plan of development, or the issuance of a building permit shall be required to pay a road impact fee in the manner and amount set forth in this article. (b) No occupancy permit for any activity requiring payment of a road impact fee in a designated impact fee service area shall be issued unless and until the road impact fee has been paid as provided herein. Sec. ?-4. Road impact service area. There are hereby established road impact fee service areas in the western portion of the County as more particularly designated in the attached Exhibit A. Sec. ?-5. Road impact fee schedule. (a) The amount of the road impact fee shall be determined by the schedule attached to this ordinance as Exhibit B, which is incorporated herein by reference. (b) The amount of road impact fees to be imposed for a specific project or development shall be determined as provided by the schedule before or at the time the subdivision plat or site plan is approved. For projects or developments where the subdivision plat or the site plan was approved prior to the effective date of this article, or for specific projects for which no subdivision plat or site plan is required, the amount of the road impact fee or fees shall be determined as provided by the schedule at the time of issuance of any building permit or permits. Sec. ?-6. When road impact fees to be paid. Road impact fees shall be paid in full to the County prior to issuance of a building permit unless the County Administrator has agreed to accept installment payments at a reasonable rate of interest for a fixed number of years. Sec. ?-7. Credits against road impact fees. (a) Credit shall be given for the cost of any dedication, contribution or construction by a property owner for approved off-site road improvements within the impact fee service area. As a condition of receiving this credit, the property owner shall provide the County with an engineer's certificate of the cost for said offsite improvements with supporting documentation satisfactory to the County. (b) To the extent that credits have not previously been considered under sub- paragraph (b) above, credits shall also be calculated and applied against road impact fees to the extent that (i) new development has already contributed to the cost of existing roads which will serve the development; (ii) new development will contribute to the cost of existing roads; and (iii) new development will contribute to the cost of road improvements in the future other than through impact fees. Sec. M. Exemption from payment of road impact fees. No road impact fee shall be assessed or imposed upon new development if the owner or developer has proffered conditions pursuant to §§ 15.2-2298 or 15.2-2303 of the Code of Virginia, (1950), as amended, for off-site road improvements, and the proffered conditions have been accepted by the County. Sec. M. Road impact fee trust fund. (a) There are hereby established road impact fee trust funds for the impact fee service areas as set forth above. (b) All funds collected through road impact fees shall be deposited in an interest bearing account for the benefit of the impact fee service areas. Interest earned on each deposit shall become funds of the account. (c) The expenditure of funds from the account shall be only for road improvements within the designated impact fee service area as set forth in the road improvement plan for said area. Sec. ?-10. Refund of road impact fees. (a) The County shall refund all or a pro -rata portion of any road impact fee with any interest earned if construction of a project within the designated impact fee service area which was proposed at the time the fee was imposed is not substantially completed within 15 years after the time the fee was paid. (b) Upon completion of a major project, the County shall recalculate the road impact fee based on the actual cost of the improvements, and refund any difference if the road impact fee exceeds the actual costs by more than fifteen percent. (c) Any refunds shall be made to the record owner of the property at the time the refund is required to be made. See. ?-11. Appeals. (a) There is hereby established the Impact Fee Appeals Board. The Board shall consist of five (5) members including the County Administrator or his designee, the County Treasurer, the VDOT Resident Engineer or his designee, and two citizens appointed by the Board of Supervisors, one of whom shall be a representative from the development industry. (b) Any person aggrieved by any administrative decision or determination regarding the imposition of road impact fees may appeal to the Road Impact Fee Appeals Board. (c) The appeal shall be taken within thirty (30) days after the decision or determination appealed from by filing with the County Administrator a notice of appeal specifying the grounds thereof. (d) Upon receipt of a notice of appeal, the Board shall set and hold a hearing to consider the appeal within sixty (60) days. The Board shall issue its written decision on the appeal within thirty (30) days following the completion of the hearing. Sec. ?-12. Updating plan and amending road impact fees. (a) The County shall update the needs assessment and the assumptions and projections underlying the road impact fee schedule at least once every two (2) years. (b) The road improvement plan shall be updated at least every two (2) years to reflect the current assumptions and projections. (c) The Road Impact Fee Schedule may be amended to reflect any substantial changes in such assumption and projections. Sec. ?-13. Severability. If any section, phrase, sentence, or portion of this article is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof. Sec. ?-14. Effective date. This ordinance assessing and imposing impact fees on new development shall become effective on June 30, 2006. ITEM #2 Transit Budget Request (Referred by Finance) This item is carried forward from the March 28, 2006 meeting of the Transportation Committee meeting. At that meeting, it was brought to the Committee's attention that there was a list of questions from the Finance Committee to which the Director of Transportation had been asked to respond. The Transportation Committee had many of the same questions and chose not to take action until the answers had been supplied. The answers have been provided and are attached, followed by the original supporting documentation from the March 28, 2006 meeting. The City Director of Transportation requests 1) an FY 2007 budget amendment in the amount of $133,000, which represents the county's share of the operating costs to continue the transit and paratransit service in the county and 2) an FY 2007 budget amendment in the amount of $11,000 which represents the county's share of the purchase of two vehicles for the transit service. These requests will be reflected as an increase in the budget resolution. The Frederick County Finance Committee considered this item and has referred it to the Transportation Committee for a recommendation. Staff has attached supporting documentation to this agenda and expects someone from the City Transportation Department will be present to take questions. Questions Concerning Memo Referencing Winchester Transit Extended Routes in Frederick County (responses provided by Gary Lofton 4/11/2006) 1. Why are serving DMV & VEC important to individuals using public transit? Individuals use transit to get to these destinations because they a) do not have a license or a vehicle or b) have lost their license. Some are using DMV to obtain an ID card for other purposes. We have gotten numerous requests for these destinations over the years. 2. Is it the desire of the Board of Supervisors to provide LFCC students with transit service? Winchester Transit cannot answer this question. 3. Working balance @ 1/31/06 as referenced on first page, should be $36,949, not $36,769 ($94,300-$57,351) Our error. 4. Why aren't the average monthly expenditures for FY 06 calculated on all months instead of just the month of January 06? An average month was used for the calculation for the sake of simplicity. Each month will vary depending on the employees used during that month, i.e. salary of a senior driver as opposed to a newer driver, the price of fuel, repair cost of the bus and other factors. A detailed expenditure report will be provided for your review. 5. What is paratransit service that is referred to on the first page, last paragraph? Does the paratransit deviate from the standard route? If the bus is handicap accessible, why are we required to offer paratransit? The Department of Transportation regulations require that all public entities operating fixed route transit (except for commuter bus/rail or intercity rail) must provide complementary paratransit to persons with disabilities who are unable to use the regular fixed -route system. (49 CFR 37.121 -125) 6. The cost of paratransit service (none has been offered to date) is calculated at $8,000 per month. Please provide detail of calculated cost. A cost breakdown is attached. 7. Is it the desire and direction of the Board of Supervisors to offer paratransit service? This is not an option if regular fixed -route service is offered. Page 1 of 3 8. On page 2, first paragraph, states that conversations with VDRPT indicate that we will receive half of our FY 07 budget request. In numbers, what does this equate to in grant funding and required local funding? In trend, what is usually received in funding? This paragraph referred to the second demonstration grant for expansion of routes to the north and west areas of the county. Our original request for this expansion of service was $548,332. VDRPT has indicated that they would only be able to fund one half of this amount. Local funds required are 5% of the grant award. Another twist to this is that $240,000 of the original $548,332 request was for purchase of vehicles for the expansion service. VDRPT has moved that line item out of the Demonstration Grant and into normal Capital Assistance program. Given these actions, Frederick County funding requirements would be: Demonstration grant operation (less bus purchase) $548,332 - $240,000 $308,332/2 = $154,166*50/o=$7708.30 local share Capital Assistance (bus purchase, which includes paratransit van) $240,000 * 10% local match = $24,000. So if Frederick County would receive the grant for expansion of service and purchase of required buses, the total local match would be $31,708.30. If the County decided to lease the buses then we would have to modify the line items of the grant and adjust the service to match the operation portion of the grant funding. Of course that means the $24,000 local match for capital purchase of buses would not be required. 9. On page 2, second full paragraph discusses lots of percentages. Appears that the County's prorated portion of the transit service is $133,000. Please provide detail on how the prorated portion of the $133,000 was calculated. What is included in this prorated portion? A copy of the proposed funding eligibility calculation is attached. 10. In same paragraph.....references 40% increase in total Winchester Transit budget and federal assistance only increasing by 12%. (1) What is the proportionate share of the city transit cost in the proposed FY 07 budget? Winchester Transit base budget (without County routes) $745,650, County budget $210,900. Respectively 78% and 22% of total operating budget. Last years transit operating budget $645,960, which included $42,000+/- of the Frederick County routes (routes did not start until December 2004). Winchester Transit share of FTA funding for FY07 was set at $255,000, with the addition of Frederick County routes, FTA funding was set at $287,000 (12% increase). (2) Does the proportionate city share increase if the county does not participate in the transit routes or program? Given the formula funding above, FTA funding would decrease to $255,000 without the County routes, but that is an assumption on my part at this time. I will address that with VDRPT and get a more definitive answer if possible. Page 2 of 3 But this highlights why Frederick County's local share is disproportionately larger than Winchester's. If FTA were to fund their share in total, then we could expect another $160,000+/- which would decrease costs to both localities. 11. How is the fare charge calculated? What is the estimated total number of riders for FY07 that was used to calculate expected fare? How does the County's $0.50 fare compare to the City's fare? Fare was set at $0.50 by County. Total number of riders estimated for FY07 was 8,000 for the fixed route and 2,400 paratransit riders. Fare for City is same as County. 12. On the Maximum Eligibility Calculation ...... What are eligible administration expenses? What is the breakdown of operating expenses of $156,330? Why do budgets at top of maximum eligibility calculation page not reconcile with bottom of page? Administrative costs are supervisory salaries and costs associated with office operation. Currently part of Director's salary, Office Manager's salary and office supplies are included in costs. You will find that the eligibility calculation page does reconcile. What is not apparent is the deduction of revenues, which include fares and FTA funding from the portion that VDRPT funds, or in essence, the local match. We will provide a calculation sheet narrated with the steps in determining the various figures. 15. How does Frederick County's participation impact the City of Winchester's Transit System? Am not clear on what does not add correctly. The first two line items; Fuels, Tires & Maintenance plus Administrative costs and other operating expenses total up to the sum of the operating expenses for providing the transit service. Capital of $85,000 was estimated figure based on our last bus purchase. Further study has found that we can purchase a smaller bus for the county routes and hence the $65,000 figure on the last page of the memo for bus purchase. 14. How does Maximum Eligibility Calculation tie-in to the two budgets? The maximum eligibility is based on the summation of the two budgets. if service is decreased in the fixed route that could impact service on the paratransit and would iower cost in the total budget but also lower the states anticipated participation. 15. How does Frederick County's participation impact the City of Winchester's Transit System? Service to the County does not impact the City. The two are not intertwined or dependent on one another. 16. Why do we have to purchase a replacement bus, is continuing to lease an option? There is not a need to purchase. Lease is an option. The current lease rate is $1,000 per month, whereas the purchase of a bus would be 10% of the purchase cost (if all holds true with the State Legislature). Purchase may be less over the long haul, but if you decide to discontinue service, the County has a bus to dispose of or use in some other capacity. Page 3 of 3 WINCHESTER TRANSIT BUDGET MASTER SHEET COUNTY ROUTES FY07 OPERATING CAPITAL ADMIN FTM OTHER REVENUE Frederick County Fixed Route $ 107,850 $ 85,000 26600 $ 16,000 $ 65,250 $ 4,000 Frederick County Paratransit $ 103,050 $ 12,000 $ 91,050 $ 1,200 $ 210,900 $ 85,000 $26,600 $ 28,000 $ 156,300 $ 5,200 $ 68,000.0 Fed share $ 8,500.0 State share $ 5,200 $ 8,500.0 Local share capital $ 295,900 Total operating and capital budget proposed 542-4613 FREDERICK COUNTY SERVICE FY07 1101 SALARY REGULAR 55000 1201 OVERTIME 4000 1701 PART-TIME 6000 2110 FICA 5500 2220 VRS-EMPLOYER 6100 2420 INS -EMPLOYER 900 2610 SUTA 2720 WORK COMP 3700 2850 FLEX BENEFITS 50 2851 FLEX -EMPLOYEE 8000 3110 MED-DENT-HOSP 3170 OTHER 3215 EMPLOYMENT AGENCY 3310 REPAR/MAINT 3315 VEH REP/MAINT 3320 OTHER CONTRACT 3325 COMP HARD/SOFT 3501 PRINTING 500 3601 LOCAL MEDIA 500 3701 LAUNDRY 1600 4203 EQUIP FUND CHARGES 16000 6001 OFFICE SUPPLIES 900 TOTAL OPERATING 107850 8105 MOTOR VEH/EQUIP 85000 8139 FACILITIES CONST 8205 MOTOR VEH/EQUIP 8999 DEPRECIATION EXP TOTAL CAPITAL 85000 TOTAL FTM 16000 TOTAL ADMIN 26600 TOTAL OTHER 65250 542-4615-444 FREDERICK CO 1101 SALARY REGULAR 1201 OVERTIME 1701 PART-TIME 2110 FICA 2220 VRS-EMPLOYER 2420 INS -EMPLOYER 2610 SUTA 2720 WORK COMP 2850 FLEX BENEFITS 2851 FLEX - EMPLOYEE 3110 MED-DENT-HOSP 3170 OTHER 3310 REPAR/MAINT 3315 VEH REP/MAINT 3320 OTHER CONTRACT 3325 COMP HARD/SOFT 3501 PRINTING 3601 LOCAL MEDIA 3701 LAUNDRY 3810 TUIT PD -OTHER PARATRANSIT SERVICE FY07 55000 4000 6000 5500 6100 900 3700 50 8000 1600 4203 EQUIP FUND CHARGES 12000 6001 OFFICE SUPPLIES 200 6002 FOOD & FOOD SERV 6005 LAUND & JANITORIAL 6007 REPAIR & MAINT 6008 VEH & EQUP FUELS 6009 VEH & EQUIP SUPPLIES 6011 UNIFORMS & APPAR 6014 OTHER OPERATING TOTAL OPERATING 103050 8105 MOTOR VEH/EQUIP 8139 FACILITIES CONST 8205 MOTOR VEH/EQUIP 8999 DEPRECIATION EXP WINCHESTER TRANSIT REVENUE SHEET FY07 Frederick County Fixed Route $ 4,000 Frederick County Paratransit $ 1,200 5,200 CITY OF WINCHESTER - FREDERICK COUNTY STATE AID FOR PUBLIC TRANSPORTATION FISCAL YEAR 2006-2007 MAXIMUM ELIGIBILITY CALCULATION TOTAL ELIGIBLE FUELS, TIRES AND MAINTENANCE $ 28,000.00 TOTAL ELIGIBLE ADMINISTRATIVE EXPENSES $ 26,600.00 TOTAL ELIGIBLE RIDESHARING EXPENSES $ TOTAL ELIGIBLE EXPERIMENTAL EXPENSES $ _ OTHER OPERATING EXPENSES $ 156,300.00 TOTAL OPERATING EXPENSES $ 210,900.00 TOTAL REVENUE $ 5,200.00 TOTAL FEDERAL OPERATING ASSISTANCE $ 32,926.00 TOTAL STATE AND LOCAL FUNDS REQUIRED $ 172,774.00 TOTAL INCOME $ 210,900.00 MAX CATEGORY STATE % STATE $ LOCAL $ TOTAL FTM 95% $ 26,600.00 $ 1,400.00 $ 28,000.00 ADMIN 50%,$ 13,300.00 $ 13,300.00 $ 26,600.00 RIDESHARING 80% EXPERIMENTAL 95% TECHNICAL 80% OTHER OPERATING $ 118,174.00 $ 118,174.00 TOTAL $ 39,900.00 $ 132,874.00 $ 172,774.00 $ 210,900.00 MACHESM 7NAAMPORM 770NDEPARMOVT -1897o77, 2 To: John Riley, Frederick County Administrator iFrvm: Gary A. Lafton, Director of Transportation rQs a CC: Ed Daley, City Manager Dab--. March 8, 2006 IRS Status of Winchester Transit Extended Routes in Frederick County In December, 2004, Winchester Transit began operating two routes into the county under a demonstration project grant with Virginia Department of Rail and Public Transit. The grants components were as follows: Total approved grant project budget: $129,413 Federal/State funding $122,942 Local Match (5%) $ 6,471 Working with County staff,. we developed routes providing service to two major urbanized areas in the county. The area to the south follows Valley Pike from the south corporate limits of Winchester, through Stephens City to Lord Fairfax Community College. We had gotten many requests over the years to service LFCC, so this was felt to be an important destination. We have since altered the route to include a portion of the Town of Middletown. The south route also serves the Fredericktowne and Lakeside Estates subdivisions as well as the Department of Motor Vehicles. The other area selected for service was to the east of Winchester. This route takes in the Virginia Employment Commission and then proceeds into Senseny Road, Greenwood Road and Rte 7 (Regency Lakes and Dowell J. Howard). As anticipated, ridership started out slowly, but has continued to rise as more citizens become aware of the service. Attached are reports showing various ridership data for the county routes for calendar year 2005. As you can see, ridership on the southem route is much heavier than that of the eastem route. Part of that can be attributed to the LFCC students utilizing the transit service to attend classes. If this service is continued, we will be looking for ways to reduce the overall times of the routes. At this time each loop takes approximately 1 % hours, which we believe is a little above the maximum desirable time for anyone needing transportation to and from a destination. As the FY06 fiscal year began, $94,300 was left of the original demonstration grant funding. As of January 31, 2006 the project has expended $57,351, leaving a working balance for the remainder of FY06 of $36,769. Estimating that monthly expenditures (January 06 was $8869.45) stay fairly stable, it appears thafithe grant funding will be exhausted in late May or early June, 2006. At that time the County would be required to fund the operational cost for the remainder of the fiscal year or approximately $7,500. As with any fixed route service, Federal Transit Authority guidelines call for providing complimentary paratransit service. Since this was a demonstration grant and no funding was received for the paratransit service, none has been offered to this point. However, when the grant has been exhausted, this service will have to be offered. Based upon the City's costs IS— for such service, I am estimating that the County's funding for the service will be approximately $8,000 per month for one van, two drivers and associated operating expenses. We applied for another demonstration grant in FY05 to expand the service to the County which included two additional routes (one to the Clearbrook area, one to the west) and paratransit service. We were not successful in obtaining funding, but we have reapplied for this grant in the FY07 budget process. Conversations with VDRPT indicate that we will receive approximately half of our request. This will likely create routes similar to the other county routes, i.e. long, single bus routes. For FY 07, 1 do not have a clear picture of what costs may have to be incurred by the County. Continuation of the existing service into the County and the expenses related to that operation has been incorporated into FYOTs proposed operating budget, as per the Grant's provision. Our funding formula includes approximately 30% of operating expense reimbursement from FTA, approximately 74% of administrative/FTM costs reimbursed by VDRPT and the balance provided by General Fund appropriation of the respective local governing body, which roughly translates to 63% of total operating costs. Utilizing this funding formula and the operational costs for the existing County routes plus the projected paratransit operating expenses, I estimate that the County's prorated portion of it's transit service will be approximately $133,000. This is an inflated figure in this fiscal year for one basic reason. Even with the 40% increase in the total Winchester Transit budget, Federal assistance only increased 12%. Thus, Frederick County's share is not proportionate to the total transit system budget, because Winchester's basis had to be help harmless. In other words, Winchester should not pay more to subsidize the addition of the county routes. Let me emphasize that this is a tentative figure as our final formula assistance will be based on what VDRPT has been allocated in funds to distribute to the various transit properties and what they determine each property will receive. My contacts at VDRPT can not give me any assurances that even with increased activity in our system that we will still receive an equal amount of offsetting revenue from them. Also, if the service is continued, there will be a capital component in the cost of service. Presently the demonstration grant service is being accomplished with a leased vehicle. The cost of that lease is $1,000 per month. Several capital purchases will be required with continuation of the service, a replacement bus of the same size (25) passenger and a paratransit van. Assuming that funding percentages from FTA and VDRPT remain constant, the County would be responsible for 10% of the estimated cost or approximately $11,000 (bus - $65,000, van - $45,000). One other item that should be discussed is the fare for riding the bus. Currently, the fare stands at $0.50 per trip. This fare is expected to generate approximately $5,200 in FY07. This fare is applied toward the cost of operation in the funding formula. The County may want to consider an increase in the fare to help offset more of the costs of operation. The service delivery can be altered to reduce costs by reducing hours and areas served if the County desires to do so. The service can be molded to reflect the desires of the County and the customers it serves and Winchester Transit stands ready to discuss any and all options with you to define our service delivery in Frederick County. If I can provide any further information, please fee free to contact me. 0 Page 2 _!Lo— Winchester Transportation Department TRANSIT RIDERSHIP COUNT BY ROUTE Printed Date: 3/7/2006 Page: Selection Criteria:{routes.ID} = S/R Grand Totals ---------__--- —> 2,623 2,370 59 194 0 —17— 1/l/2005 1/1/2005 1/ l /2006 Transit Routes 12/31/2005 1/31/2005 .1/3112006 Transit Fare DW # Riders # Riders # Riders # Riders Group-SENSENY ROAD/5225 CASH -ADULTS 2,370 59 191 0 TICKETS -ADULT 0 0 3 0 Subtotal Group -SENSENY ROAD/5225 2,370 59 194 0 Grand Totals ---------__--- —> 2,623 2,370 59 194 0 —17— Winchester Transportation Department TRANSIT RIDERSHIP COUNT BY ROUTE Printed Date: 3/7/2006 Page: Selection Criteria:{routesID1 = SC I Grand Totals3.803 1 'A N1 1 70 1 A 71 1/1/2005 1/1/2005 1/1/2006 Transit Routes 12/31/2005 1/31/2005 1/31/2006 Transit Fare nZe # Riders # Riders # Riders # Riders Group-STEPHENS CITY/LFCC CASH -ADULTS 3,275 79 403 0 TICKETS -ADULT 16 0 30 0 Subtotal Group -STEPHENS CITY/LrCC 3,291 79 433 0 I Grand Totals3.803 1 'A N1 1 70 1 A 71 CITY OF WINCHESTER - FREDERICK COUNTY STATE AID FOR PUBLIC TRANSPORTATION FISCAL YEAR 2006-2007 MAXIMUM ELIGIBILITY CALCULATION TOTAL ELIGIBLE FUELS, TIRES AND MAINTENANCE TOTAL ELIGIBLE' ADMINISTRATIVE EXPENSES TOTAL ELIGIBLE RIDESHARING EXPENSES TOTAL ELIGIBLE EXPERIMENTAL EXPENSES OTHER OPERATING EXPENSES TOTAL OPERATING EXPENSES TOTAL REVENUE TOTAL FEDERAL OPERATING ASSISTANCE TOTAL STATE AND LOCAL FUNDS REQUIRED TOTAL INCOME $ 28, 000.00 $ 26,600.00 $ 156,300.00 $ 210,900.00 $ 5,200.00 $ 32,926.00 $ 172, 774.00 $ 210,900.00 MAX CATEGORY STATE % STATE $ LOCAL $ TOTAL FTM 95% $ 26,600.00' $ 1,400.00 $ 28,000.00 ADMIN 50% $ 13,300.00 $ 13,300.00 $ 26,600.00 RIDESHARING 80% EXPERIMENTAL 95% TECHNICAL 80% OTHER OPERATING $ 118,174.00 $ 118,174.00 TOTAL $ 39,900.00 $ 132,874.00 $ 172,774.00 $ 210,900.00 542-4615-444 FREDERICK CO. PARATRANSIT SERVICE FY07 1101 SALARY REGULAR 55000 1201 OVERTIME 4000 1701 PART-TIME 6000 2110 FICA 5500 2220 VRS-EMPLOYER 6100 2420 INS -EMPLOYER 900 2610 SUTA 2720 WORK COMP 3700 2850 FLEX BENEFITS 50 2851 FLEX - EMPLOYEE 8000 3110 MED-DENT-HOSP 3170 OTHER 3310 REPAR/MAINT 3315 VEH REP/MAINT 3320 OTHER CONTRACT 3325 COMP HARD/SOFT 3501 PRINTING 3601 LOCAL MEDIA 3701 LAUNDRY 1600 3810 TUIT PD -OTHER 4203 EQUIP FUND CHARGES 12000 6001 OFFICE SUPPLIES 200 6002 FOOD & FOOD SERV 6005 LAUND & JANITORIAL 6007 REPAIR & MAINT 6008 VEH & EQUP FUELS 6009 VEH & EQUIP SUPPLIES 6011 UNIFORMS & APPAR 6014 OTHER OPERATING TOTAL OPERATING 103050 8105 MOTOR VEH/EQUIP 8139 FACILITIES CONST 8205 MOTOR VEH/EQUIP 8999 DEPRECIATION EXP 542-4613 FREDERICK COUNTY SERVICE - 1101 SALARY REGULAR 1201 OVERTIME 1701 PART-TIME 2110 FICA 2220 VRS-EMPLOYER 2420 INS -EMPLOYER 2610 SUTA 2720 WORK COMP 2850 FLEX BENEFITS 2851 FLEX - EMPLOYEE 3110 MED-DENT-HOSP 3170 OTHER 3215 EMPLOYMENT AGENCY 3310 REPAR/MAINT 3315 VEH REP/MAINT 3320 OTHER CONTRACT 3325 COMP HARD/SOFT 3501 PRINTING 3601 LOCAL MEDIA 3701 LAUNDRY 4203 EQUIP FUND CHARGES 6001 OFFICE SUPPLIES TOTAL OPERATING 8105 MOTOR VEH/EQUIP 8139 FACILITIES CONST 8205 MOTOR VEH/EQUIP 8999 DEPRECIATION EXP TOTAL CAPITAL TOTAL FTM TOTAL ADMIN TOTAL OTHER -a\ FY07 55000 4000 6000 5500 6100 900 3700 50 8000 500 500 1600 16000 900 107850 85000 85000 16000 26600 65250 ITEM #3 Transportation Committee Bylaws As a new standing committee, it may be prudent to adopt bylaws. Staff has made minor modifications to the adopted bylaws of the Conservation Easement Authority for consideration. TRANSPORTATION COMMITTEE County of Frederick, Virginia (adopted ??, 2006) ARTICLE I — AUTHORIZATION 1-1 The Frederick County Transportation Committee is established by and in conformance with Chapter ## of the Code of Frederick County, and under the Act, Chapter ## of Title 15.2 (§ 15.2- 5600, et seq.) Code of Virginia 1-2 The official title of this body shall be the Frederick County Transportation Committee, hereinafter referred to as the "Committee". ARTICLE Il — PURPOSE 2-1 The purpose of the Committee... ARTICLE III — MEMBERSHIP a-1 The membership of the Committee shall be determined by the Frederick County Board of Supervisors. Methods of appointment and terms of office shall be determined by the Frederick County Board of Supervisors. ARTICLE IV — OFFICERS 4-1 Officers of the Committee shall consist of a chairman. 4-2 Selection 4-2-1 The officers shall be appointed by the Frederick County Board of Supervisors. 4-3 Duties 4-3-1 4-4 Term of Office The Chairman shall: 4-3-1-1 Preside at meetings. 4-3-1-2 Rule on procedural questions. A ruling on a procedural question by the chairman shall be subject to reversal by a two- thirds majority vote of the members present. 4-3-1-3 Report official communications. 4-3-1-4 Certify official documents involving the authority of the Committee. 4-3-1-5 Certify minutes as true and correct copies. 4-3-1-6 Carry out other duties as assigned by the Board of Supervisors and the Committee. 4-4-1 Officers shall be appointed at the pleasure of the Frederick County Board of Supervisors. 4-5 Temporary Chairman 4-5-1 In the event of the absence of the chairman from any meeting, the Committee shall designate from among its members a temporary chairman who shall act for that meeting in the absence of the chairman. ARTICLE V — MEETINGS 5-1 5-3 5-4 Regular meetings shall be held at the time and place set by the Committee at the first meeting of each calendar year. 5-2 Special meetings may be called by the chairman after due notice and publication by the County Staff. Notice of all meetings shall be sent by the County Staff with an agenda at least five days before the meeting. All meetings of the Committee shall be open to the public except for Closed Sessions held in accordance with the provision specified of the Code of Virginia, 1950 as amended. Irm ARTICLE VI — VOTING 6-1 A majority of voting members shall constitute a quorum. No action shall be taken or motion made unless a quorum is present. 6-2 No action of the Committee shall be valid unless authorized by a majority vote of those present and voting. ARTICLE VII — OPERATING RULES 7-1 Order of Business 7-1-1 Call to Order 7-1-2 Consideration of Minutes 7-1-3 Public Hearings 7-1-4 Public Meetings 7-1-5 Discussions 7-1-6 Citizen Comments on Items not on the Agenda 7-1-7 Other 7-1-8 Adjournment 7-2 Minutes 7-2-1 The Committee shall keep minutes of each meeting. The Chairman shall sign all minutes following approval by the Committee certifying that the minutes are true and correct. Minutes made available to the public prior to formal approval by the Committee shall be clearly identified as a draft version of the meeting. 7-3 Procedures 7-3-1 Parliamentary procedure in the Committee meetings shall be governed by Robert's Rules of Order, except where otherwise specified in these procedures. -3- 7-3-2 Whenever an agenda item involves a recommendation to the Board of Supervisors, the Committee shall continue to consider the item until a definite recommendation is made. If a motion has been made and defeated, additional, different motions may be made concerning the item under consideration. 7-3-3 Business items on the agenda shall be considered using the following procedures: 7-3-3-1 Report by County Staff 7-3-3-2 Discussion by Committee 7-3-3-3 Motion and Action by Committee 7-3-4 Public comment shall be allowed in all cases required by the Code of Virginia, 1950, as amended, or the Code of Frederick County. In other cases, the Chairman may allow public comment. 7-3-5 The Committee members may ask questions of clarification and information after the staff report, applicant presentation and citizen comment. 7-3-6 Petitions, displays, documents or correspondence presented at a meeting may be made part of the official record of the meeting by motion of the Committee and are to be kept on file by the County Staff. Such items need not be made part of the published minutes. 7-3-7 Public Hearings 7-3-7-1 The Committee shall hold public hearings on all items which are deemed necessary by the Chairman and noted in the agenda or as directed by the Frederick County Board of Supervisors. 7-3-7-2 The Chairman may establish special rules for any public hearing at the beginning of said hearing. These rules may include limitations on the time of staff report, applicant presentation and citizen comment. 7-3-7-3 The Committee may hold public hearings on any matter which it deems to be in the public interest. In such cases, the public hearings shall follow all procedures described for public hearing in these bylaws. 7-3-8 Tabling -4- 7-3-8-1 The Committee shall have the authority to table agenda items if any one of the following situations occurs: A) The agenda item does not meet the requirements of the Code of Virginia, 1950, as amended. B) The agenda item does not meet the requirements of the Code of Frederick County. C) Insufficient information has been provided for the agenda item. D) Issues or concerns that arise during formal discussion of the agenda item warrant additional information or study. 7-3-8-2 The Committee shall have the authority to act on an agenda item that has been tabled when the agenda item has been re - advertised for a subsequent Committee agenda. ARTICLE VIII — AMENDMENTS 8-1 These bylaws may be amended by a majority vote of the entire voting membership after thirty days prior notice. 8-2 Committee shall conduct an annual review of these bylaws to ensure their accuracy. All amendments to these bylaws shall be considered by the Committee in November of each calendar year. The Committee shall adopt their bylaws during the first meeting of each calendar year. -5- I'T'EM #4 Access Management Ordlinance Staff will give a brief overview of Access Management Ordinances and what they attempt to address. If the Committee feels prepared to take action, staff would request endorsement to the Board of Supervisors to direct staff to begin development of this ordinance through the Transportation Committee.