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TC 08-03-04 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 MEMORANDUM To: Frederick County Transportation Committee From: Jeremy F. Camp, Planner II Subject: August 3, 2004 Transportation Committee Meeting Date: July 27, 2004 The Frederick County Transportation Committee will meet at 7:30 p.m. on Tuesday, August 3, 2004 in the Board Room of the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. Below is the agenda scheduled for this meeting: AGENDA 1) Review - Alternate Routes For No-Thru Truck Restriction On Brucetown Road (Route 672) 2) Review - Hard Surface Improvement Project Rating System Policy 3) Other. Access is limited during the evening hours. Therefore, it will be necessary to enter the building through the back double doors of the Board of Supervisors Room, located in the rear of the new addition of the county building. I would encourage committee members and interested citizens to park in the County parking lot located in the rear of the building, or in the joint Judicial Center parking lot and follow the sidewalk to the back double doors of the Board Room. 107 North Kent Street a Winchester, Virginia 22601-5000 0 0 0 I) Review - Alternate Route For No-Thru Truck Restriction On Brucetown Road (Route 672) On June 17, 2004 the Transportation Committee recommended to forward the proposal to restrict No- Thru Trucks on Brucetown Road (Route 672) from Frey's Quarry east to the Clarke County Line, to the Planning Commission and Board of Supervisors. There were two proposed alternate routes discussed in this meeting. The first route centered on Interstate 81 and the other on Martinsburg Pike (Route 11). However, both of the alternate routes ended at the Frederick County line along Route 7. The Virginia Department of Transportation (VDOT) has informed staff that the alternate route must be shown from termini to termini. Therefore, the alternate routes must be extended to the end of Brucetown Road for this proposal to be acceptable to VDOT. This requires that a portion of the proposed alternate route be extended into Clarke County. Staff has scheduled this agenda item with the Transportation Committee to review the modified alternate thru truck routes. As previously proposed, there are two alternate routes proposed. The first alternate route (A) is from Frey's Quarry on Brucetown Road, to Interstate 81, to Route 7, to Pierce Road, to Fishpaw Road, to Longmarsh Road, to Wadesville Road. The second alternate route (B) is from Frey's Quarry on Brucetown Road, to Martinsburg Pike, to Brooke Road, to Ft. Collier Road, to Route 7 to Pierce Road, to Fishpaw Road, to Longmarsh Road, to Wadesville Road. A color map is attached which illustrates these two alternate routes. Please also find attached a copy of the Guidelines For Considering Requests To Restrict Through Trucks On Primary and Secondary Highways, adopted by the Commonwealth Transportation Board on October 16, 2003. It would be appropriate for the Transportation Committee to review and comment on the proposed alternate routes. All comments from the Transportation Committee shall be forwarded to the Planning Commission and ultimately the Board of Supervisors for their consideration. If the Frederick County Board of Supervisors determines that it is appropriate to restrict through truck traffic along this segment of road, a resolution to the Commissioner of the Virginia Department of Transportation would be appropriate. The matter would then be up to the Commissioner whether or not to restricted thru-trucks. T\O y`do CI � ��irc� wit j A Brucetown BEY RD t sWIM Proposed No -Thru T Truck Traffic 6' 06/1G A Do voodLn j d irc°nes 3 e Leetown j t ? °off1*1 �° 1 Jordan prings arq` s p� j ASND A "yes RrdO/ ' TyVC 41sa5 Pr Dr At'P AaQ /8ecr.�vttle�P \ % of s�°�f fly Lt – m s Rd 0� o �a a° t <i/ys aV O wa arc �a cQoc R, G ,.e ,ry r Gre vo d Q II U A W � a x f~il I 3 r yAMI�HA,RRR 4YRD H" To Berryville Brucetown Rd (672) - Proposed No-Thru Truck Route with Two Proposed Alternative Routes Map Features Created by Frederick County of 4%o,Proposed No-Thru Truck Route Department of Planning 1 & Development Alternate Route - A 0%.P Alternate Route - B This map is for general reference and is not to be construed Q Hamlets a Lakes/Ponds as accurate.t _ Primary Roads Floopla n ^� Secondary Roads ForestCover Locate actual property Terc ary Roads Rd,I—ds 41M Buildings documents on county aonndary Pagel rues file with the Frederick $ index Conm„r rnas CTy r Town aounday County Clerk's Office. --- j Route Name Mileage 1 0.5 0 1 Pro posed Altemate Route -A '17 Proposed Altemate Route - B 18 Miles Brucetown Rd (No-Thm Truck Route) '2.7 • esemaros aaaea on o�snal Dara <P snoditysv ne Gain - bo -0 �Nairi Sphe rheetown _� � �odan sprietpjj5' / - - Burnt Fgaofy •+ Gmohnvood —0 wviAl.' / my 22, 2004 DRAFT Draft September 16, 2003 Adopted by Commonwealth Transportation Board October 16,2003 GUIDELINES FOR CONSIDERING REQUESTS TO RESTRICT THROUGH TRUCKS ON PRIMARY AND SECONDARY HIGHWAYS Section 46.2- 809 of the Code of Virginia provides: The Commonwealth Transportation Board, or its designee, in response to a formal request by a local governing body, after such body has held public hearings, may, after due notice and a proper hearing, prohibit or restrict the use by through traffic of any part of a primary or secondary highway if a reasonable alternate route is provided. The Board, or its designee, shall act upon any such formal request within nine months of its receipt, unless good cause is shown. Such restriction may apply to any truck or truck and trailer or semitrailer combination, except a pickup or panel truck, as may be necessary to promote the health, safety, and welfare of the citizens of the Commonwealth. Nothing in this section shall affect the validity of any city charter provision or city ordinance heretofore adopted. Background It is the philosophy of the Commonwealth Transportation Board that all vehicles should have access to the roads on which they are legally entitled to travel. Travel by any class of vehicle on any class of highway should be restricted only upon demonstration that it will promote the health, safety and welfare of the citizens of the Commonwealth without creating an undue hardship on any of the users of the transportation system. The Board recognizes that there may be a limited number of instances when restricting through trucks from using a segment of a primary or secondary roadway will reduce potential conflicts, creating a safer environment and one that is in accord with the current use of the roadway. The Board has adopted these guidelines to govern and regulate requests for through truck restrictions on primary and secondary highways. Process The Commonwealth Transportation Board delegates the authority to restrict through truck traffic on secondary highways to the Commissioner of the Virginia Department of Transportation. Such Draft September 16, 2003 restrictions can apply to any truck, truck and trailer or semi trailer combination, or any combination of those classifications. Consideration of all such restrictions by the Commissioner is subject to these guidelines as adopted by the Board. The Commonwealth Transportation Board retains the authority to restrict through truck traffic on primary highways. In order to conform to the requirements of the Code of Virginia and to insure that all concerned parties have an opportunity to provide input, the local governing body must hold a public hearing and make a formal request of the Department. The following must be adhered to: (A) The public notices for the hearing must include a description of the proposed through truck restriction and the alternate route with the same termini. A copy of the notices must be provided. (B) A public hearing must be held by the local governing body and a transcript of the hearing must be provided with the resolution. (C) The resolution must describe the proposed through truck restriction and a description of the alternate, including termini. (D) The governing body must include in the resolution that it will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency. Failure to comply with (A), (B), (C) and (D) will result in the request being returned. The Commonwealth Transportation Board and the Commissioner shall act upon any such formal request within nine months of its receipt, unless good cause is shown. Criteria Travel by any class of vehicle should be restricted only upon demonstration that it will promote the health, safety and welfare of the citizens of the Commonwealth without creating an undue hardship on any users of the transportation network. The Virginia Department of Transportation will consider criteria 1 through 4 in reviewing a requested through truck restriction. The proposed restriction must meet both the first and second criteria in order to be approved: 1. Reasonable alternate routing is provided. The alternate route will be evaluated for traffic and 2 Draft September 16, 2003 safety related impacts. To be considered "reasonable", the alternate route(s) must be engineered to a standard sufficient for truck travel, and must be judged at least as appropriate for truck traffic as the requested truck restriction route. If an alternate route must be upgraded, the improvement shall be completed before the truck restriction can be implemented. The termini of the proposed restriction must be identical to the alternate routing to allow a time and distance comparison to be conducted between the two routings. Also, the alternate routing must not create an undue hardship for trucks in reaching their destination. 2. The character and/or frequency of the truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. In addition to meeting the first two criteria, the proposed restriction must meet either the third or the fourth criteria in order to be approved. 3. The roadway is residential in nature. Typically, the roadway will be judged to be residential if there are at least 12 dwellings combined on both sides within 150' of the existing or proposed roadway center line per 1,000 feet of roadway. 4. The roadway must be functionally classified as either a local or collector. Failure to satisfy criteria 1 and 2, and either criteria 3 or 4 will normally result in rejection of the requested restriction. The Commonwealth Transportation Board when deemed necessary may modify or revise any provisions or criteria contained in these guidelines. 3 �J 0 2) Review - Hard Surface Improvement Project Rating System Policy During the June 17, 2004 Transportation Committee Meeting, it was requested that a future meeting or meetings be held to discuss and review the current rating system policy for hard surface improvement projects. The intent of this review is to determine if the current policy is appropriate or if changes should be made to improve the way roads are rated. Any changes to this policy would impact all roads currently on the unscheduled list of hard surface improvement projects, as found in the Frederick County Secondary Road Improvement Plan. The Frederick County Hard Surface Improvement Project Rating System Policy was adopted on October 7, 1997. The adopted policy guides citizens, staff, the Board, and VDOT for the application of new and existing hard surface road improvement projects. The policy also establishes a methodology in rating the priority of these road improvement projects. Any changes to the existing policy will ultimately require Board of Supervisor's action and a public hearing. Please find attached a copy of the current Hard Surface Improvement Project Rating System Policy and the associated scoring worksheet. The higher the score a road receives from the scoring worksheet, the higher the road is ranked on the Secondary Road Plan. The rating of roads is currently based on the following criteria: 1) Average Daily Traffic Count; 2) Occupied Structures; 3) Physical Road Conditions/Safety including surface width, shoulder width, horizontal curvature, vertical curvature, drainage, and accident data; 4) School Bus Travel; and 5) Time on Road Plan. Some of the suggestions received from staff include possibly adding more significance to the Average Daily Traffic Count and Time on Road Plan criteria. Staff is seeking input from the Transportation Committee regarding any changes to the current policy. HARD SURFACE IMPROVEMENT PROJECT RATING SYSTEM POLICY Adopted by the Frederick County Board of Supervisors on October 7, 1997 The following procedures are intended to delineate the steps necessary for the application of this rating system policy. Adherence to these procedures will ensure consistency in the application of this rating system policy for existing and future hard surface road improvement project requests. This policy shall be effective following the adoption of these procedures through a public hearing process held by the Board of Supervisors and shall only be altered through the same process. Information pertaining to the rating system application for each hard surface road improvement project shall be maintained in the Frederick County Planning Department database system. The Board of Supervisors shall have the authority to revise the Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan subsequent to the application of the rating system to ensure the health, safety, and general welfare of the citizens of Frederick County. RATING SYSTEM REVIEW AGENCIES • Candidate projects shall be rated by the Frederick County Planning Department, the Frederick County Transportation Committee, and the Virginia Department of Transportation (VDOT). • One rating sheet shall be prepared for each candidate project by each review entity. • The Frederick County Planning Department shall rate each candidate project. • The Transportation Committee members shall rate each candidate project within their respective magisterial districts. • The VDOT Residency shall rate each candidate project through information received from the Maintenance Supervisors for all roads within their respective maintenance districts. RATING SYSTEM APPLICATION METHODOLOGY • Candidate projects shall be rated utilizing the following information and methodology for each category: 1) Average Daily Traffic Count - utilize the most recent traffic counts for each candidate project provided by the VDOT Residency. 2) Occupied Structures - utilize the Frederick County Planning Department addressing database and digital mapping system to determine the total number of occupied structures that have direct access to, or whose only means of ingress and egress from a private road is achieved by each candidate project. 3) Physical Road Conditions/Safety a) Surface Width - obtain surface width data for each candidate project through the VDOT Residency Maintenance Supervisors. b) Shoulder Width - obtain shoulder width data for each candidate project through the VDOT Residency Maintenance Supervisors. C) Horizontal Curvature - horizontal curvature is determined to be deficient if sight distance around the curve is limited by cut sections or vegetation traveling at normal driving speeds. K RATING SYSTEM APPLICATION METHODOLOGY (Continued) d) Vertical Curvature - vertical curvature is determined to be deficient if sight distance is significantly reduced or eliminated due to the rise and fall of the road segment traveling at normal driving speeds. e) Drainage - candidate projects shall be determined to have good, fair, or poor drainage utilizing the following guidelines: Good: Pipes are of adequate size and number. Water drains away from the roadway and creates no problem with surface maintenance. Ditches are of adequate size which produce no flooding within the roadway. Fair: Pipes are of adequate size; however, additional pipes may be needed. Water drains away from the roadway with minimal maintenance problems. Drainage ditches are in good condition, require little maintenance, and produce no flooding within the roadway. Poor: Pipes are not adequate in size or number. Ditch lines are inadequate and require extra maintenance. Water does not drain from the roadway effectively, creating maintenance problems and ' flooding. f) Accident Data - obtain police accident report data reflecting property damage and personal injury from the VDOT Residency Traffic Engineering Division. 4) School Bus Travel - utilize information reflecting current or proposed school bus travel routes for each candidate project provided by the Frederick County Public Schools Transportation Supervisor. 5) Time On Road Plan - utilize information from current and previously approved Frederick County Secondary Road Improvement Plans maintained within the Frederick County Planning Department to determine when candidate projects were incorporated. 3 RATING SYSTEM POINTS APPLICATION • Total points are determined for each category element. A cumulative total is obtained for each candidate project utilizing the total points derived from each category element. • The cumulative total for each candidate project is provided to the Frederick County Planning Department by all review entities. An average is determined for each candidate project utilizing the cumulative points from each review entity sheet and dividing by three. • All candidate projects are ranked from the highest cumulative point average to the lowest cumulative point average within their respective classification. • If two or more candidate projects have the same cumulative point average, a tie -breaking system will be utilized. Each affected candidate project will be compared to the others starting with the category of greatest weight and working through the categories of lesser weights respectively until the tie is broken. • The cumulative point average for each candidate project shall be final. Any citizen request or Board action which results in the alteration of a previously rated and ranked candidate project will require a new rating application by all review entities. The altered candidate project will then be incorporated into the Hard Surface Road Improvement Plan accordingly. HARD SURFACE ROAD IMPROVEMENT PLAN FORMAT • The Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan will reflect the candidateprojects with the highest cumulative point average that can be incorporated into the VDOT Six -Year Fiscal Plan based on available funding. This information will be provided to the Frederick County Planning Department by the VDOT Residency. • All remaining candidate projects will be placed on an Unscheduled Hard Surface Improvement Projects list which will be incorporated within the Frederick County Secondary Road Improvement Plan. Candidate projects incorporated into this section of the plan will be ranked from the highest cumulative point average to the lowest cumulative point average. 11 HARD SURFACE ROAD IMPROVEMENT PLAN FORMAT (Continued) 3 • The VDOT will advise the Frederick County Transportation Committee when funding is available for the inclusion of new candidate projects within the Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan- All lanAll candidate projects placed on the Unscheduled Hard Surface Improvement Projects list, as well as newly requested candidate projects, will be reviewed by all review agencies to determine current conditions. Appropriate ranking for all candidate projects will be determined at that time and placed accordingly. NEW PROJECT REQUESTS • A written request must be provided to the Frederick County Planning Department which describes the location of the candidate project, the origin and terminus of the segment, and a petition signed by at least 51 % of all property owners fronting on the proposed segment indicating their willingness to participate in right-of-way dedication should the project receive favorable recommendation by the Board of Supervisors. • The Transportation Committee shall recommend new project requests which meet this criteria after determining that the candidate project includes a segment of a state route that has a rational origin and terminus. — PROJECT REMOVAL • Road improvements projects shall be removed from the plan once VDOT has notified Frederick County that the project has been funded and advertised for bid. • The Board of Supervisors may remove projects from the plan if VDOT has provided notification that right-of-way efforts have been ceased. 5 HARD SURFACE PROJECT RATING SYSTEM Road Name: Route Number. From - To: Category Criteria Weight Total Points 1) Average Daily Traffic Count (1) 50-75 3 X (1) (2) 76-100 3 X (2) (3) 101-150 3 X (3) (4) 151-200 3 X (4) (5) 201+ 3 X (5) 2) Occupied Structures (1) 1-10 3 X (1) (2) 11-25 3 X (2) (3) 26-50 3 X (3) (4) 51+ 3 X (4) 3) Physical Road Conditions/ Safety a) Surface Width (4) 10'-12' 4 X (4) (3) 12.1'-14' 4 X (3) (2) 14.1'-16' 4 X (2) (1) 16'+ 4 X (1) b) Shoulder Width (4) 0' 4 X (4) (3) 1' 4 X (3) (2) 2' 4 X (2) (1) 3'+ 4 X (1) c) Horizontal Curvature (1) for each occurence 4 X (?) d) Vertical Curvature (1) for each occurrence 4 X (?) e) Drainage (1) good 4 X (1) (2) fair 4 X (2) (3) poor 4 X (3) f) Accident Data (1) 1-5 per year 4 X (1) (2) 6-10 per year 4 X (2) (3) 10+ per year 4 X (3) 4) School Sus Travel (1) Yes 5 X (1) (0) No 5 X (0) 5) Time on Road Plan (1) 0-5 yrs. 2 X (1) (2) 5-10 yrs. 2 X(2) 3 11+ yrs. 2 X 3 GRAND TOTAL FOR ALL CATEGORIES Percentage Of Total Score Of Hard Surface Rating System Worksheet* 1) Average Daily Traffic Count 2) Occupied Structures 3) Physical Road Conditions a) surface width b) shoulder width C) horizontal curvature d) vertical curvature e) drainage f) accident data 4) School Bus Travel 5) Time On Road Plan 16% 12.8% 17% 17% ---- (based on number of incidents) ---- (based on number of incidents) 12.8% 12.8% 5.3% 6.4% * based on total possible score of all criteria excluding horizontal and vertical curvature which have no maximum score.