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TC 10-02-01 Meeting Agenda-, Wt. / I - 1 -14 ., COUNTY of FREDERICK Department of Planning and Development 540/665-5651 MEMORANDUM FAX: 540/665-6395 To: Frederick County Transportation Committee From: Jeremy F. Camp, Planner II pr Subject: October Meeting Agenda Package Date: September 25, 2001 The Frederick County Transportation Committee will hold a public hearing for the update of the Secondary Road Improvement Plan at 7:00 p.m. on October 2, 2001 in the Board Room of the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. The agenda for this meeting is as follows: AGENDA 1) Review and Update of the 2002/2003 Frederick County Secondary Road Improvement Plan. 2) Other. Included in this agenda package is a proposed draft update of the 2002/2003 Frederick County Secondary Road Improvement Plan and a copy of the adopted Hard Surface Improvement Projects Rating System Policy. The draft plan identifies the proposed major road improvement projects, hard surface road improvement projects, and incidental construction projects. Anew request to include a portion of Route 681 (Chestnut Grove Road) on the list of Hard Surface Road Improvement Projects is part of the proposed draft update of the Secondary Road Improvement Plan. Staff will present a map which depicts all proposed road improvement priorities during the meeting. Please contact our department if you are unable to attend this meeting. Access is limited during the evening hours. Therefore, it will be necessary to enter the building through the back double doors of the Board of Supervisors Room, located in the rear of the new addition of the county building. I would encourage committee members and interested citizens to park in the County parking lot located in the rear of the building, or in the joint Judicial Center parking lot and follow the sidewalk to the back double doors of the Board Room. JFC Attachments U: C0A1d-/1777;/,,S'7RANSPOR7A770NAgendas'200/Agendas'.0cr02,2001Agenda.wpd 107 North Kent Street • Winchester, Virginia 22601-5000 MAJOR ROAD IMPROVEMENT PROJECTS 2002/2003 through 2007/2008 Major road improvement projects command the reconstruction of hardsurfaced roads to enhance public safety. Improvements required for road width, road alignment, road strength, and road gradient are considered major road improvements projects. * To be constructed as one project W z LU wU. W v w z E` 0 �alu z W 0 ll- � � � IW- ItW =�i_~A i Q �© L ��a Z 4 W 1) 656 Route 657 Route 659 4237 1.01 miles RB 8,200,000 Under Const. 2'647 Route 277 Route 642 7241 2.08 miles OP/SH 5,400,000 12/03 3) 719, Route 277 Route 642 n/a 1.55 miles OP Revenue Sharing 03/02 Warrior Dr. Fund 4) 656' Route 657 Route 655 2,934 1.36 miles SH/RB 7,072,000 UN/SH 5) 655* Route 656 Route 50 4,282 0.78 miles SH 5,056,000 UN/SH * To be constructed as one project UNSCHEDULED MAJOR ROAD IMPROVEMENT PROJECTS 2002/2003 through 2007/2008 c ° cam-. 608 Route 50 West Route 616 1527 2.83 miles BC 659 Route 820 Route 7 401 0.2 mile RB Towns curb and gutter improvements for the Town of Stephens City Towns curb and gutter improvements for the Town of Middletown 664 Route 761 Route 660 1898 1.1 miles ST 660 Route 664 Route 7 East 1268 2.13 miles ST 622 Winch. City Limits Route 37 9192 1.03 miles SH 600 1.07 Mi. N Rte. 679 Route 684 942 1.93 miles GA 659 Route 656 Route 820 401 1.8 miles RB 657 Winch. City Limits Route 656 9197 1.6 miles SH/RB 739 Route 673 Route 522 North 2763 1.66 miles GA/ST 636 Route 277 Route 642 874 1.6 miles OP/SH 644 Winch. City Limits Route 522 South 4835 1.36 miles SH 661 Route 11 North Route 660 397 3.24 miles ST 622 Route 629 Route 37 3211 5.86 miles BC 657 Route 656 Clarke Co. Line 4779 2.07 miles RB 641 Route 647 Route 277 2980 0.68 mile OP 761 Route 11 North Route 664 2239 1.13 miles ST 659 Route 7 Route 656 4524 1.09 miles RB 636 Route 277 1.5 Mi. S. Rte. 277 522 1.5 miles OP 621 Route 1109 Route 628 1080 0.57 mile BC 600 Route 753 Route 614 2075 1.8 miles BC 642 0.2 Mi. W. Rte1070 Route 1031 8046 0.9 mile SH 661 Route 663 Route 11 North 7729 1.21 miles ST 628 Route 621 Winch. City Limits 2722 1.25 miles BUSH 627 Interstate 81 Route 11 South 5187 0.49 mile BC 704 Route 751 Route 683 282 4.11 miles BC The order of unscheduled major road improvement projects was established based on the year that the specific project request was received by Frederick County. This order will be maintained until an objective rating system is approved by the Frederick Counhj Board of Supervisors HARDSURFACE ROAD IMPROVEMENT PROJECTS 2002/2003 through 2007/2005 Hardsurface road improvement projects provide impervious resurfacing and reconstruction of non-hardsurfaced secondary roads. Hardsurface improvement projects are prioritized by an objective rating system which considers average daily traffic volumes, occupied structures, physical road conditions including geometrics, drainage, and accident reports; school bus routing; and the time that project requests have been on the Secondary Road Improvement Plan. J z wU w d� w z o Q v— r20 1) 633 Route 625 Route 11 South 91 1.4 miles BC 726,831 Under Construction 2) 629 0.27 Mi. E. Rt_ 622 1.15 Mi. E. Rte. 622 98 1.05 miles BC 724,454 09/01 3A) 689 Route 600 S. 2.30 Mi. N. Rt. 600 S. 100 2.3 miles GA 1,662,400 08/03 3B) 689 2.54 Mi.N. Rt. 660 S. Route 600 N. 100 1.7 miles GA 914,024 07/04 4) 704 Rt. 683 W. VA Line 174 3.30 miles BC 2,600,000 UN/SH UNSCHEDULED HARDSURFACE ROAD IMPROVEMENT PROJECTS 2002/2003 through 2007/2008 Y z O l ( g 11-- z w a 0 �:5 z ,,, W '- _z 1) 618 Route 622 Route 608 90 3.3 miles BC 92 2) 705 0.25 Mi. E. Rt. 703 Rt. 522 120 4.25 miles GA 81 3) 679 0.3 Mi. W. Rt. 608 0.5 Mi. E. Rt. 600 90 2.5 miles GA 79 4) 692 1.2 Mi. N.E. Rte. 600 Rt. 671 230 1.4 miles GA 77 5) 734 1.27 Mi. SW Rt. 522 N. 2.27 Mi. SW Rt. 522 N 80 1 mile GA 76 6) 709 Rt. 636 Rt. 735 130 2.7 miles OP 75 7) 612 Route 600 Route 600 51 1.6 miles BC 71 8) 676 0.83 Mi. S. Rte. 677 Rt. 677 240 0.87 mile GA 71 9) 629 Rt. 631 Rt. 625 150 1.8 miles BC 70 10) 636 Route 640 Route 641 150 1.5 miles OP 70 11) 707 W. VA line Rt. 610 90 1.6 miles BC/GA 69 12) 607 Route 600 End of State Maint. 110 0.78 mile BC 69 13) 681 Route 805 Route 685 100 1.62 miles GA 63 14) 695 2.3 miles north Rt. 522 WV State Line 83 0.9 miles GA 62 15) 644 Rt. 50E Clarke Co. 260 0.81 miles SH 60 16) 733 Rt. 50W Rt. 707 60 1.3 miles GA 59 17) 836 Route 11 North End of State Maintenance 80 0.8 mile ST 59 18) 638 Route 625 Route 759 70 0.8 mile BC 57 19) 636 Route 709 Route 735 50 1.1 miles OP 57 20) 671 Route 669 WV State Line 170 0.3 mile ST 57 21) 696 Route 522 North Route 694 100 1.3 miles GA 55 22) 811 Route 671 to End of State Maintenance 240 0.25 mile ST 51 23) 634 Route 635 Route 11 South 260 0.25 mile BC 50 INCIDENTAL CONSTRUCTION 2002/2003 through 2007/2008 Incidental construction projects are defined as minor construction projects including drainage improvements, site distance improvements, spot widening, replacing overflow pipes with box culverts, and the application of plant mix on existing road surfaces. The Virginia Department of Transportation determines if a proposed project qualifies for Incidental Construction based on the overall scope of the improvement. z o w C� a. v IL w w o 0 ,moi �u 1) 608 0.12 Mi. S. Rt. 50 R/R Crossing - Install Flashing Lights BC $10,170 -10% 2000/01 Match 2) 621 Previously Funded R/R Crossing - Install Flashing Lights SH $10,040 -10% 2000/01 Match 3) 661 0.10 Mi. N. Rt. 11 R/R Crossing - Install Flashing Lights ST $12,000 -10% 1999/00 Match 4) 600 From: 0.98 Mi. N Rte. 685 Widen slope and shoulder to improve GA $35,000 2001/02 To: 1.08 Mi. N. Rte. 685 sight distance 5) 608 At 0.04 Mi. N. Rte. 616 Replace bridge BC $100,000 2001/02 r6-) 645 From: 0.78 Mi. E. Rte. 728 Construct bridge and approaches SH $104,500 2001/02 To: 0.85 Mi. E. Rte. 728 7) 660 From: Int. Rte. 661 Widen slope to improve sight distance ST $12,000 2001/02 To: 0.02 Mi. N. Rte. 661 671 From: 1.30 Mi. N. Rte. 690 Widen curve to improve sight distance GA $30,000 2001/02 To: 1.38 Mi. N. Rte. 690 9) 672 From: 0.11 Mi. W. Rte 663 Lower vertical curve to improve sight ST $100,000 2001/02 To: 0.19 Mi_ W. Rte. 663 distance - *Construction Complete 10) 752 From: Int. Rte. 705 Widen to improve alignment GA $40,000 2001/02 To: 0.15 Mi. S. Rte. 705 11) 803 At 0.25 Mi. SW Rte. 50 Widen box culvert and shoulders BC/GA $20,000 2001/02 12) 1160 Greenbriar Subdivision Plant mix SH $200,000 2001/02 Improvements 13) 672 0.05 M. W. Rt. 11 R/R Crossing -Install flashing ST $12,500 2001/02 lights/improve surface 10% Match 14) 638 0.10 M. W. Rt. 11 R/R Crossing -Install flashing lights BC $8,500- 2002/03 10% Match 15) 657 Intersection of 779, 807, & 1201 Widen bridge, construct tum lanes SH/RB $50,000- 2002/03- 10% Match 16) 657 Intersection of 1265 & 1228 Construct turn lanes SH/RB $50,000- 2002/03 10% Match 17) 641 From: 0.02 Mi. N. Rt. 636E Improve drainage & widen shoulder OP $22,000 2002/03 To: Rt. 636W 18) 636 From: 0.53 Mi. W Rt. 641 Widen slope OP $30,000 2002/03 To: 0.60 Mi. W Rt. 641 19) 671 From: 0.49 Mi. E Rt. 739 Widen curve ST $35,000 2002/03 To: 0.54 Mi. E Rt. 739 20) 660 From: 1.00 Mi. S Rt. 664 Install guardrail ST $5,000 2002/03 To: 1.04 Mi. S. Rt. 664 21) 660 From: 0.66 Mi. S Rt. 664 Install guardrail ST $8,000 2002/03 To: 0.70 Mi. S Rt. 664 22) 660 From: 1.07 Mi. S Rt. 664 Install guardrail ST $10,000 2002/03 To: 1.11 Mi. S Rt. 664 z3) 739 From: 0.38 Mi. S Rt. 672 Install guardrail both sides ST/GA $19,000 2002/03 To: 0.45 Mi. S Rt. 672 24) 739 From: 0.50 Mi. S Rt. 672 Install guardrail ST/GA $13,000 2002/03 To: 0.63 Mi. S Rt. 672 25) 654 From: 0.21 Mi. S Rt. 671 Install guardrail GA $16,000 2002/03 To: 0.24 Mi. S Rt. 671 26) 645 From: 0.05 Mi. W. Rt. 50 Road widening SH $30,000 2002/03 To: 0.2 Mi. W. Rt. 50 27) 600 From: 0.05 Mi. S Rt. 608S Widen slope to improve sight distance GA $21,700 2002/03 To: 0.05 Mi. N Rt. 608S 28) 600 From: 1.15 Mi. S Rt. 693 Widen slope and shoulder both sides GA $45,000 2002/03 To: 1.42 Mi. S Rt_ 693 _9) 1049 The Pines Subdivision Plant Mix OP $100,000 2002/03 Improvements 30) 1225 Frederick Heights Subdivision Plant Mix RB $100,000 2002/03 Im rovements 31) 783 From: 0.15 Mi. S. of City Limits Widen Pavement Industrial Access — ST $70,000 2002/03 To: 1322 Kent Street 32) 600 County -wide Improvement Install guardrail at various locations N/A 40,000 2003/04 33) 684 0.2 E. Rt. 600 R/R Crossing - Flashing Lights, & GA $12,500 —10% 2003/04 Surface Match 34) 684 0.5 S. Rt. 522 R/R Crossing - Flashing Lights & GA $12,500 —10% 2003/04 Surface Match 35) 672 0.45 E. Rt. 11 R/R Crossing — Flashing Lights & Bell ST $8,500-10% 2003/04 Match 36) 1200 Int. of Rt. 1322 Traffic Light ST $12,000 —10% 2003/04 Match 37) 764 0.5 W. Rt. 11 Replace Pipe w/ Box Culvert ST $75,000 2003/04 38) 627 0.02 M. W. 1-81 Turn Lane Into Carolyn Avenue at BC $75,000 2003/04 Middletown 39) 661 Rt. 11 To RR Tracks Turn Lane ST $75,000 2003/04 40) 636 From: 0.5 Mi. N. Rt. 641 Spot Improvements OP $100,000 2003/04 To: 2 Mi. N. Rt. 641 41) 831 Burning Knolls Subdivision Plant Mix RB $80,000 2003/04 42) 1251 Brentwood Terrace Plant Mix RB $70,000 2003/04 43) 1201, Fairway Estates Plant Mix SH $50,000 2003/04 44) 618 From: 2.09 Mi. S. Rt. 608 Widen Curve BC $30,000 2003/04 To: 2.12 Mi. S. Rt. 608 i) 654 From: 0.11 Mi. N. Rt. 679 Regrade Slope GA $30,000 2003/04 To: 0.16 Mi_ N. Rt. 679 46) 647 0.1 Mi. N. of Rt. 277 Curb & Gutter OP $10,000 1 2003/04 47) 707 From: Rt. 733 Spot Improvements — Two locations BC/GA$60,000 2003/04 To: West Vir inia State Line E� e s ..:►, NEON r s RATING SYSTEM POLICY Adopted by the Frederfc'r County Board of Super&Ors on Oc rober 7, 1997 The •!r• Ir_ procedures .r- intended to delineate thestepsnecessary • the wr r.r•1 of rating _ r rr policy. Adherence :nc to these procedures • ensure consistencyin the n r w • • r of this ■ 1 _system t• for existingandfuture hard •surface roadimprovementproject e• ii policy shall be di= • - following the adoption of these procedures tr • •t a public hearing process held by the Board of Supervisors and shall only be altered through the same process. Information •crr. • r• to the rating system application for each 1. • surhce road improvement project shall,be maintained in the Frederick County.ii•1• Department database system. The Board of Supervisors shall have the authority to revise the Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Flan subsequent to the application of the rating system to ensure the health, safety, and general welfare of the citizens of Frederick County. RATING SYSTEM REVIEW AGENCIES • Candidate projects shall be rated by the Frederick County Planning Department, the Frederick County Transportation Committer, and the Virginia. Department of Transportation (VDOT). • One rating sheet shall be prepared for each candidate project by each review entity. • The Frederick County Planning Department shall rate each candidate project. • The Transportation Committee members shall rate each candidate project within their rive magisterial districts- The istricts. i `D Residency rate each candidate prcUect through information received i • /t the ce Supervisors for all roads within their respective maintenance districts. RATING SYSIEN1 APPLICATION METHODOLOGY Candidate prcUects shall be rated utilizing the following information and methedology for each category: • 1) Average Daily Traffic Count - utilize the most recent traffic counts for each candidate project provided by the VDOT Residency. 2) Occuvied Structures - utilize the Frederick County Planning Department addressing database and digital mapping system to determine the total number of occupied structures that have direct access to, or whose only means of ingress and egress from a private road is achieved by each candidate project. 3) Physical Road Conditions/Safety a) Surface Width - obtain surface width data for each candidate project through the VDOT Residency Maintenance Supervisors. b) Shoulder Width - obtain shoulder width data for each candidate project through the VDOT Residency Maintenance Supervisors. c) Horizontal Curvature - horizontal curvature is determined to be deficient if sight distance around the curve is limited by cut sections or vegetation traveling at normal driving speeds. RATING SYST I APPLICATION N THODOLOGY (Continued) d) Vertical Curvature- - vertical curvature is determined to be deficient if &ght distance is significantly reduced or eliminated due to the rise and fall of the road segment traveling at normal driving speeds. e) Drainage - candidate projects shall be determined to have good, fair, or poor drainage utilizing the following guidelines: Good:'r•e. are of •c• .r Yr and number. • .r:r drains r•tr u' roadway and creates no problem with surface maintenance. Ditches r' of •c• .r size which prcduce no flooding within the roadway. Fair. Pipes are of adequate size; however, additional pipes may be needed. Water drains away from the roadway with minimal maintenance problems. Drainage ditches are in good condition, require little maintenance, and produce no flooding within the roadway. Poor: Pipes are not adequate in size or number. Ditch lines are inadequate and require extra maintenance. Water does not drain from the roadway effectively, creating maintenance problems and flooding. Accident Data obtain police • tt report data reflecting property damage and personal injury from the VDOT Residency Traffic Engineering Division. 4) School Bus Travel - utilize information reflecting current or proposed school bus travel routes for each candidate project provided by the Frederick County Public Schools Transportation Supervisor. 5) Time On Road Plan - utilize information from current and previously approved Frederick County Secondary Road Improvement Plans maintained within the Frederick County Planning Department to determine when candidate projects were incorporated. 3 RATE O SYSTEM POINTS APPLICATION F' • To. -d points are 'au --muted for cach categvi y eie� =L A cumulative total is obtained for each candidate project utilizing the total points derived from each category element_ • The cumulative total for each candidate project is provided to the Frederick County Planning Department by all review entities. An average is determined for each candidate project utilizing the cumulative points from each review entity sheet and dividing by three. • All candidate projects are ranked from the highest cumulative point average to the lowest cumulative point average within their respective classification. • If two or more candidate projects have the same cumulative point average, a tie -breaking system will be utilized. Each affected candidate project will be compared to the others starting with the category of greatest weight and working through the categories of lesser weights respectively until the tie is broken. The cumulative point average fbr each candidate project shall be final. Any citizen request or Board action which results in the altm-ation of a previously rated and ranked candidate p • .Mwill requirenew i!•' application .all review entities. i_ altered e an !. te prcject will then • -incorporated 11 • theEl. Surface •Y.. Improvement• a=rdingly- E[ARD SURFACEROAD t i"f E1 1FORMAT • The Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan will reflect the candidate projects with the highest cumulative point average that can be incorporated into the VDOT Six -Year Fiscal Plan based on available funding. This information will be provided to the Frederick County Planning Department by the VDOT Residency. • All remaining candidate projects will be placed on an Unscheduled Hard Surface Improvement Projects list which will be incorporated within the Frederick County Secondary Road Improvement Plan. Candidate projects incorporated into this section of the plan will be ranked from the highest cumulative point average to the lowest cumulative point average. 4 HARD SURFACE ROAD INIPROVEWE T PLAIN FORMAT (Continued) • The VDGT will advise the Frederick County Transportation Committee when funding is available for the inclusion of new candidate projects within the Hard Surface Road Improvement Projects section of the Frederick County Secondary Road Improvement Plan. All candidate projects placed on the Unscheduled Hard Surface Improvement Projects list, as well as newly requested candidate projects, will be reviewed by all review agencies to determine current conditions. Appropriate ranking for all candidate projects will be determined at that time and placed accordingly. NEW PROJECT REQUESTS writtenrequestmustbe provided • the FrederickCounty PlanningDepartmentwhich t w M• • r the location • the candidate • , f" • • .Y the origin / • [eq 1 of the segment, t f a petition signed by at least 51 % of all property owners fronting on the proposed segment indicating their willingness to pardc4xte in right-of-way dedication should the project receive favorable recommendation by the Board of Supervisors. TheTransportation Committee 1 . I recommend new • • eq :.s • which meet this - 1o1• .after •::ice ttl till thatthe candidate prcjectincludes fa stateroutethat has a rational origin and terminus. PROJECT Rei OVAL Road improvements projects shall be removed from the pian once VDOT has notified Frederick County that the project has been funded and advertised for bid. The Board of Supervisors may remove projects from the plan if VDOT has provided notification that right-of-way efforts have been ceased. 5