TC 11-03-97 Meeting AgendaCOUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/678-0682
MEMORANDUM
TO: Frederick County Transportation Committee
FROM: Evan A. Wyatt, Deputy Director
RE: November Meeting and Agenda
DATE: October 23, 1997
The Frederick County Transportation Committee will hold a public hearing for the
update of the Secondary Road Improvement Plan at 7.00 p.m. on Monday, November
3, 1997 in the Board Room of the Frederick County Administration Building, 107
North Kent Street, Winchester, Virginia. The agenda for this meeting is as follows:
AGENDA
1) Review and Update of 1998-1999 Frederick County Secondary Road
Improvement Plan.
2) Other.
Included in this agenda package is a proposed draft update of the 1998-1999 Frederick
County Secondary Road Improvement Plan, a map depicting the proposed major road
improvement projects and hard surface road improvement projects that have projected
advertisement dates, and a copy of the adopted Hard Surface Improvement Projects
Rating System Policy. Staff will present a map which depicts all proposed road
improvement priorities during the meeting. Please contact our department if you are
unable to attend this meeting.
107 North Kent Street • Winchester: Virginia 22601-5004)
MAJOR ROAD IMPROVEMENT PROJECTS
Major road improvement projects command the reconstruction of hardsurfaced roads to enhance
public safety. Improvements required for road width, road alignment, road strength, and road
gradient are considered major road improvement projects.
1998 - 1999 MAJOR PROJECT ROAD IMPROVEMENT PLAN
RANK
ROUTE
FROM
TO
ADT
DIST
MAGIS
AD.DAT
1
628
Rt. 631
Rt. 732
2410
2.41 miles
BC
03/98
2
656*
Rt. 657
Rt. 659
4237
1.01 miles
SH/ST
01/99
3
621**
Rt. 622
Rt. 1109
1080
1.38 miles
BC
07/00
4
647
Rt. 277
Rt. 642
7241
2.08 miles
OP
07/02
5
608
Rt. 50W
Rt. 616
1527
2.83 miles
BC
UN/SH
6 659
Rt. 820
Rt. 7
401
0.2 miles
ST
UN/SH
7 656
Rt. 655
Rt. 657
3041
1.39 miles
SH/ST
UN/SH
8 Towns
curb and gutter improvements for the Town of Stephens Cit
UN/SH
9 Towns
curb and butter improvements for the Town of Middletown
UN/SH
10 664
Rt. 761
Rt. 660
1898
1.1 miles
ST
UN/SH
11 660
Rt. 664
Rt. 7E
1268
2.13 miles
ST
UN/SH
12 622
City of Winchester to Rt. 37
9192
1.03 miles
BC
UN/SH
13 600
1.07 miles N Rt. 679 to Rt. 684
9421.93
miles
GA
UN/SH
14 659
Rt. 656
Rt. 820
401
1.8 miles
ST
UN/SH
15 657
City of Winchester to Rt. 656
9197
1.6 miles
SH
UN/SH
16 739
Rt. 673
Rt. 5222N
2763
1.66 miles
GA
UN/SH
17 636
Rt. 277
Rt. 642
874
1.6 miles
OP/SH
UN/SH
18 644
City of Winchester to Rt. 522S
4835
1.36 miles
SH
UN/SH
19 661
Rt. 11N
Rt. 660
397
3.24 miles
ST
UN/SH
20 622
Rt. 629
Rt. 37
3211
5.86 miles
BC
UN/SH
1998 - 1999 Road Improvement Plan
Page -2-
1770 1977 li*p iJR i VJ VA RVt]L ilii rV 1LN'r PL (Continued)
RANK
ROUTE
FROM
TO
ADT
DIST
MAGIS
AD. DAT
21
657
Rt. 656 to CI County
4779
2.07 miles
ST
UN/SH
22
641
Rt. 647
Rt. 277
2980
0.68 miles
OP
UN/SH
23
761
Rt. 11N
Rt. 664
2239
1.13 miles
ST
UN/SH
24
659
Rt. 7
Rt. 656
4524
1.09 miles
SH/ST
UN/SH
25
636
Rt. 277 to 1.5 miles south 277
522
1.5 miles
OP
UN/SH
26
621
Rt. 1109
Rt. 628
1080
0.57 miles
BC
UN/SH
27
600
Rt. 753
Rt. 614
2075
1.8 miles
BC
UN/SH
28
655
Rt. 50E
Rt. 656
3176
0.79 miles
SH
UN/SH
29
642
0.2 miles west Rt. 1070 to Rt. 1031
8046
0.9 miles
OP/SH
UN/SH
30
661
Rt. 663 7
Rt. IIN
7229
1.21 miles
ST/GA
UN/SH
31
628
Rt. 621 to Citv of Winchester
2722
1.25 miles
BC
UN/SH
32
627
Interstate 81
Rt. 11S
5187
0.49 miles
OP
UN/SH
33
704
Rt. 751
Rt. 683
282 1
4.11 miles
BC
UN/SH
ADT - Average Daily Secondary Traffic Tabulation Counts. (1995 Tabulations)
DIST - Distance of total improvement length in miles.
MAGIS - Magisterial District in which road improvement will occur.
AD.DAT - Scheduled Advertisement Date for road improvement project to begin.
656* - Improvements to Route 656 will include the intersection of Route 656 and Route 659, as
well as the "S" curve leg of Route 656.
621 ** - Improvements to Route 621 will include drainage improvements south of Route 622 and
the realignment of the "S" turn on Route 621.
1998 - 1999 Road Improvement Plan
Page -3-
HARDSURFACE ROAD IMPROVEMENT PROJECTS
Hardsurface road improvement projects provide impervious resurfacing and reconstruction of non-
hardsurfaced secondary roads. Hardsurface improvements are considered primarily by the average
daily traffic count for these secondary roads.
1998 - 1999 NEW HARDSURFACE ROAD UvIPROVEMENT PLAN
RANK
ROUTE
FROM
TO
ADT
DIST
MAGIS
AD. DAT
1
695
1.09 to 2.3 miles north Rt. 522
83
1.21 miles
GA
07/98
2
692
Rt. 600 to 1.2 mi. NE Rt. 600
137
1.2 miles
GA
07/98
3
625
Rt. 624
Rt. 635
150
0.5 miles
BC
07/99
ABBREVIATIONS:
ADT - Average Daily Traffic Count. (1995 Tabulations)
DIST - Distance of road segment to be improved.
MAGIS - Magisterial District in which incidental construction will occur.
AD.DAT - Scheduled Advertisement Date for road improvement project to begin.
1998 - 1999 Road Improvement Plan
Page -4-
UNSCHEDULED HARDSURFACE ROAD 11"ROVEMENT PROJECTS
RANK
ROUTE
FROM
TO
ADT
DIST
MAGIS
RATING
1
629
Rt.608 to 1.15 miles east
Rt.622
98
5.35 miles
BC
99
2
689
N Rt. 600
S Rt. 600
63
4.2 miles
GA
90
3
704
Rt. 683
WV line
174
3.3 miles
BC
86
4
618
Rt. 622
Rt. 608
92
3.3 miles
BC
83
5
679
0.3 miles west Rt. 608 to
0.5 miles east Rt. 600
94
2.5 miles
GA
79
6
676
0.83 mile south Rt.671
to Rt.677
168
0.87 miles
GA
75
7
692
1.2 mi. NE Rt. 600 to
Rt. 671
137
1.4 miles
GA
73
8
734
1.27 miles SW Rt.522N
to 2.27 miles SW Rt.
522N
99
1 mile
GA
73
9
612
Rt. 612
Rt. 608
92
3.2 miles
BC
67
10
629
Rt.631
Rt. 625
149
1.8 miles
BC
64
11
695
2.3 miles north Rt. 522
to WV
83
0.9 miles
GA
62
12
733
Rt. 50W
Rt. 707
61
1.3 miles
BC
61
13
607
Rt. 600
end State
Mainten.
113
0.78 miles
BC
60
14
638
Rt. 625
Rt. 759
86
0.8 miles
BC
60
15
709
Rt. 636
Rt. 735
133
2.7 miles
OP
59
16
636
Rt. 640
Rt. 641
46
1.5 miles
OP
59
17
636
Rt. 709
Rt. 735
147
1.1 miles
OP
55
1998 - 1999 Road Improvement Plan
Page -5-
UNSCHEDULED HARDSURFACE ROAD IMPROVEMENT PROJECTS
RANK
ROUTE
FROM
TO
ADT
DIST
MAGIS
RATING
19
671
Rt. 669 to West Virginia
168
0.3 miles
ST
54
20
696
Rt. 522N
I Rt. 694
81
1.3 miles
GA
52
21
836
Rt. I IN to end state
maintenance
75
0.8 miles
ST
49
22
634
Rt. 635 t
Rt. i l S
180
0.25 miles
OP
47
Rt 67Ltn t--nd
117
132
a2-1-milas--
41
ABBREVIATIONS:
MAGIS - Magisterial District in which incidental construction will occur.
ADT - Average Daily Traffic Count. (1995 Tabulations)
DIST - Distance of road segment to be improved.
RATING - Point total for road segment based on Road Rating System Policy adopted by the Board
of Supervisors on October 7, 1997.
1998 - 1999 Road Improvement Plan
INCIDENTAL CONSTRUCTION
Page -6-
Incidental construction projects are defined as minor construction projects that cost less than
$100,000. Examples involve drainage improvements, site distance improvements, spot widening,
replacing overflow pipes with box culverts, and the application of cold mix on existing road
surfaces. The Virginia Department of Transportation determines if a proposed projects qualifies
for Incidental Construction based on the overall scope of the improvement.
11 1998 - 1999 INCIDENTAL CONSTRUCTION PLAN
RANK
ROUTE
FROM
TO
DESCRIPTION
MAGIS
F/Y
1
617
Rt. 704
WV Line
Spot Widen
BC
98/99
2
707
Rt. 259
Rt. 610
Spot Widen
BC
98/99
3
612
N. Rt. 600 to S. Rt. 600
Spot Widen
BC
98/99
4
664
At 0.27 MW Rt. 660
Replace Pipe Culvert wBox
Culvert
ST
98/99
5
629
Rt. 622
Rt. 608
Spot Widen
BC
98/99
6
607
Rt. 600
end State
Maintenance
Spot Widen
BC
98/99
7
Lakeside Subdivision Improvements
165 lbs. Plant Mix
SH
98/99
8
629
Rt. 622 to 1.15 ME
Spot
BC
98/99
9
704
Tt7571WV
Line
-Widen
Spot Widen
BC
98/99
10
661
Intersection Rt. 661 / F-732
New Turn Lane
GA/ST
99/00
11
T-1102
Rt. 11 to 0.14 ME
Widen/New Base & Overlay
OP
99/00
12
688
at 0.02 MW Rt. 684
Install Drop Inlet & Pipe
GA
99/00
13
704
1.27 MS Rt. 632 to 2.5 MS
Improve Sight Distance
BC
99/00
14
600*
County wide improvement
Install Guardrail
N/A
99/00
15
671
0.08 ME Rt. 742 to 0.07
MW Rt. 742
Improve Alignment
ST
99/00
16
656
500' N. Rt. 659 to 1500' N
Rt. 659
Install Guardrail
ST
99/00
1998 - 1999 Road Improvement Plan
Page -7-
1998 -1999 INCIDENTAL CONSTRUCTION PLAN
RANK
ROUTE FROM
TO
DESCRIPTION
MA
17
631 0.2 ME Rt. 628 to 0.27 ME
Widen Shoulder
BC
18
689 Rt. 600 to 1.93 MS
S t Widen
GA19
Colle a Park Subdivision Im rovements
165 lbs. Plant Mix
SH
gJF/Y
2
Wakeland Manor Subdivision Im rovements
165 lbs. Plant Mix
SH
ABBREVIATIONS:
MAGIS - Magisterial District in which incidental construction will occur.
F/Y - Fiscal Year in which incidental construction will occur.
MN - Miles North
MS - Miles South
ME - Miles East
MW - Miles West
* The number 600 reflects a VDOT project number and is not intended to depict Rt. 600.
Guardrail installation will be along various secondary roads throughout Frederick County
as determined by VDOT.
1998 - 1999 Road Improvement Plan
Page -8-
NEW ROAD IMPROVEMENT PROJECTS INCORPORATED INTO
1998 -1999 SECONDARY ROAD IMPROVEMENT PLAN UPDATE
No new projects were requested for the 1998 - 1999 update.
No new projects were requested for the 1998 - 1999 update.
Project #10: Welltown Road (Route 661) - new turn lane at Stonewall Industrial Park.
Project #11: T-1102 in Middletown - widen road, improve base, and new surface.
Project #12: Stony Hill Road (Route 688) - install drop inlet and pipe.
Project #13: Back Creek Road (Route 704) - improve sight distance.
Project #14: Route 600 - install guardrail throughout county as determined by VDOT.
Project #15: Cedar Hill Road (Route 671) - improve alignment.
Project #16: Greenwood Road (Route 656) - install guardrail.
Project #17: Marlboro Road (Route 63 1) - widen shoulder.
Project #18: Adams Road (Route 689) - spot widen.
Project #19: Apply plant mix throughout the College Park Subdivision as needed to
improve various roads in which pavement failure is a problem.
Project #20: Apply plant mix throughout the Wakeland Manor Subdivision as needed to
improve various roads in which pavement failure is a problem.
1998 - 1999 Road Improvement Plan
Page -9-
ROAD IMPROVEMENT PROJECTS FUNDED UNDER
1997 - 1998 SECONDARY ROAD CONSTRUCTION BUDGET
No major road improvement projects were funded from the 1997 - 1998 Road Improvement Plan.
Redland Road (Rt. 701) from Whitacre Road (Rt. 703) to West Virginia line.
Apple Pie Ridge Road (Rt. 739) - construct left turn lane.
Apple Valley Road (Rt. 652) - construct right turn lane.
Marlboro Road (Rt. 63 1) - improve sight distance.
Cedar Grove Road (Rt. 654) - apply plant mix.
Brick Kiln Road (Rt. 783) - apply plant mix.
Tyson Drive (Rt. 861) - apply plant mix.
Hunting Ridge Road (Rt. 608) - replace bridge over Back Creek.
Sulphur Spring Road (Rt. 655) - apply plant mix.
Adams Road (Rt. 689) - apply plant mix and spot widen.
Windsor Lane (Rt. 1300) - apply plant mix.
i
FRBDERICKCOUNTY, oIBGINUI Road Improvement Projects
Deptrt�wu oFDi�m2 aid Ds�do��ol
10-23-97
HARD SURFACE IMPROVEMENT PROJECT
RATING SYSTEM POLICY
Adopted by the Frederick County Board of Supervisors on October 7, 1997
The following procedures are intended to delineate the steps necessary for the application of this
rating system policy. Adherence to these procedures will ensure consistency in the application of
this rating system policy for existing and future hard surface road improvement project requests.
This policy shall be effective following the adoption of these procedures through a public hearing
process held by the Board of Supervisors and shall only be altered through the same process.
Information pertaining to the rating system application for each hard surface road improvement
project shall be maintained in the Frederick County Planning Department database system.
The Board of Supervisors shall have the authority to revise the Hard Surface Road Improvement
Projects section of the Frederick County Secondary Road Improvement Plan subsequent to the
application of the rating system to ensure the health, safety, and general welfare of the citizens
of Frederick County.
RATING SYSTEM REVIEW AGENCIES
• Candidate projects shall be rated by the Frederick County Planning Department, the
Frederick County Transportation Committee, and the Virginia Department of
Transportation (VDOT).
• One rating sheet shall be prepared for each candidate project by each review entity.
• The Frederick County Planning Department shall rate each candidate project.
• The Transportation Committee members shall rate each candidate project within their
respective magisterial districts.
• The VDOT Residency shall rate each candidate project through information received from
the Maintenance Supervisors for all roads within their respective maintenance districts.
RATING SYSTEM APPLICATION METHODOLOGY
• Candidate projects shall be rated utilizing the following information and methodology for
each category:
1) Average Daily Traffic Count - utilize the most recent traffic counts for each
candidate project provided by the VDOT Residency.
2) Occupied Structures - utilize the Frederick County Planning Department addressing
database and digital mapping system to determine the total number of occupied
structures that have direct access to, or whose only means of ingress and egress
from a private road is achieved by each candidate project.
3) Physical Road Conditions/Safety
a) Surface Width - obtain surface width data for each candidate project
through the VDOT Residency Maintenance Supervisors.
b) Shoulder Width - obtain shoulder width data for each candidate project
through the VDOT Residency Maintenance Supervisors.
C) Horizontal Curvature - horizontal curvature is determined to be deficient
if sight distance around the curve is limited by cut sections or vegetation
traveling at normal driving speeds.
2
RATING SYSTEM APPLICATION METHODOLOGY (Continued)
d) Vertical Curvature - vertical curvature is determined to be deficient if sight
distance is significantly reduced or eliminated due to the rise and fail of the
road segment traveling at normal driving speeds.
e) Drainage - candidate projects shall be determined to have good, fair, or
poor drainage utilizing the following guidelines:
Good: Pipes are of adequate size and number. Water drains away from the
roadway and creates no problem with surface maintenance. Ditches
are of adequate size which produce no flooding within the roadway.
Fair: Pipes are of adequate size; however, additional pipes may be
needed. Water drains away from the roadway with minimal
maintenance problems. Drainage ditches are in good condition,
require little maintenance, and produce no flooding within the
roadway.
Poor: Pipes are not adequate in size or number. Ditch lines are
inadequate and require extra maintenance. Water does not drain
from the roadway effectively, creating maintenance problems and
flooding.
fl Accident Data - obtain police accident report data reflecting property
damage and personal injury from the VDOT Residency Traffic Engineering
Division.
4) School Bus Travel - utilize information reflecting current or proposed school bus
travel routes for each candidate project provided by the Frederick County Public
Schools Transportation Supervisor.
5) Time On Road Plan - utilize information from current and previously approved
Frederick County Secondary Road Improvement Plans maintained within the
Frederick County Planning Department to determine when candidate projects were
incorporated.
3
RATING SYSTEM POINTS APPLICATION
• Total points are determined for each category element. A cumulative total is obtained for
each candidate projext utilizing the total points derived from each category element.
• The cumulative total for each candidate project is provided to the Frederick County
Planning Department by all review entities. An average is determined for each candidate
project utilizing the cumulative points from each review entity sheet and dividing by three.
• All candidate projects are ranked from the highest cumulative point average to the lowest
cumulative point average within their respective classification.
• If two or more candidate projects have the same cumulative point average, a tie -breaking
system will be utilized. Each affected candidate project will be compared to the others
starting with the category of greatest weight and working through the categories of lesser
weights respectively until the tie is broken.
• The cumulative point average for each candidate project shall be final. Any citizen request
or Board action which results in the alteration of a previously rated and ranked candidate
project will require a new rating application by all review entities. The altered candidate
project will then be incorporated into the Hard Surface Road Improvement Plan
accordingly.
HARD SURFACE ROAD IMPROVEMENT PLAN FORMAT
• The Hard Surface Road Improvement Projects section of the Frederick County Secondary
Road Improvement Plan will reflect the candidate projects with the highest cumulative
point average that can be incorporated into the VDOT Six -Year Fiscal Plan based on
available funding. This information will be provided to the Frederick County Planning
Department by the VDOT Residency.
• All remaining candidate projects will be placed on an Unscheduled Hard Surface
Improvement Projects list which will be incorporated within the Frederick County
Secondary Road Improvement Plan. Candidate projects incorporated into this section of
the plan will be ranked from the highest cumulative point average to the lowest cumulative
point average.
10
HARD SURFACE ROAD EMPROVEMENT PLAN FORMAT (Continued)
• The VDOT will advise the Frederick County Transportation Committee when funding is
available for the inclusion of new candidate projects within the Hard Surface Road
Improvement Projects section of the Frederick County Secondary Road Improvement Plan.
All candidate projects placed on the Unscheduled Hard Surface Improvement Projects list,
as well as newly requested candidate projects, will be reviewed by all review agencies to
determine current conditions. Appropriate ranking for all candidate projects will be
determined at that time and placed accordingly.
NEW PROJECT REQUESTS
• A written request must be provided to the Frederick County Planning Department which
describes the location of the candidate project, the origin and terminus of the segment, and
a petition signed by at least 51 % of all property owners fronting on the proposed segment
indicating their willingness to participate in right-of-way dedication should the project
receive favorable recommendation by the Board of Supervisors.
• The Transportation Committee shall recommend new project requests which meet this
criteria after determining that the candidate project includes a segment of a state route that
has a rational origin and terminus.
PROJECT REMOVAL
• Road improvements projects shall be removed from the plan once VDOT has notified
Frederick County that the project has been funded and advertised for bid.
• The Board of Supervisors may remove projects from the plan if VDOT has provided
notification that right-of-way efforts have been ceased.
9