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HRAB 05-15-90 Meeting Agendaf 1k COUNTY of FREDERICK Department of Planning and Development 703/665-5651 MEMORANDUM FAX 703/667-0370 TO: Historic Resources Board Members FROM: RCT, Deputy Director DATE: May 9, 1990 RE: May 15, 1990 Meeting and Agenda There will be a meeting of the Historic Resources Board Tuesday May 15, 1990, at 7:30 p.m., in the conference room of the Old Court House, 9 Court Square, Winchester, Virginia. Please let me know if you are unable to attend. There are also some informational items enclosed. AGENDA 1. Discussion of meeting date and invitations for meeting to discuss "Historic Weekend" 2. Discussion of how to proceed with refining the list of sites for some eventual recognition. 3. Discussion of memo from James Golladay. 4. Other I- '- 9 9 Court Square - P.O. Box 601 - Winchester, Virginia - 22601 Historic Resources Advisory Board, Agenda 5/15/90 page 2 1. Attached is a list of groups, most of which have been contacted about the idea of a historic weekend in the county. The Board needs to decide what to say in a letter to these groups regarding a preliminary meeting. 2. The staff would recommend that the HRAB consider establishing a subcommittee to work with Maral on the list of potential sites for county recognition. This committee could also work on justifying the inclusion of the various sites, as well as how they might be recognized. 3. Attached is a memo from James Golladay concern the work expected of the HRAB. Along with the memo is a proposed work program aimed at achieving a workable program for historic preservation, including a comprehensive preservation plan and preservation ordinance. 4. Other LIST OF CONTACTS FOR "HISTORIC WEEKEND" MEETING Preservation of Historic Winchester contact: (667-3577) will get back with name of a contact person Belle Grove contact: Mike Gore (869-2028) P.O. Box 137 Middeltown, Va. 22645 (Mike will notify Cedar Creek Battlefield Foundation.) Shenandoah Valley Civil War Foundation contact: Roger Delauter 667-1699(H) P.O. Box 3044 202) 566-6091(W) Winchester, Va. 22601 Historical Society contact: Elloise Strader at 662-6550 Citizens for a Ouality Community contact: Claudia Bean 877-1918 HC -34 Box 4879 Winchester, Va. 22601 Robert E. Aylor Middle School contact: Laura Evy 869-3736 19 Jackson Ave. Winchester, Va. 22601 Frederick County Middle School contact: Kathy Bowers 667-4233 Fred. Co. Middle School 441 Linden Drive Winchester, Va. 22601 Danial Morgan Middle School contact: Pat Gochenour 667-7171 P.O. Box 3106 Winchester, Va. 22601 Handley High School contact: George Glossner 662-3471 Box 910 Handley High School Winchester, Va. 22601 North/South Skirmish Assoc. contact: William Groah 888-7917 Rt.2 Box 534 Winchester, Va. 22601 Winchester/Frederick County Chamber of Commerce contact: Kris Goff 662-4118 Win./Fred. Chamber of Commerce Visitor Center 1360 S. Pleasant Valley Winchester, Va. 22601 Daniel Morgan's Riflemen contact: Boyd Headley 662-6350 (Need to contact John Hornick in Front Royal, Mr. Headly said he would see him weekend of 5/5 and fill him in.) Old Time Apple Growers Society contact: Robert Russell 662-9102 (called 5/2 and 5/7 left message) COUNTY of FREDERICK Department of Planning and Development 703/665-5651 FAX 703/667-0370 MEMORANDUM TO: Historic Resources Advisory Board FROM: James Golladay, Planning Commission Chairman RE: Work Activities of the Board DATE: May 2, 1990 First, I would like to thank the Board for allowing time at your April 17th meeting for me to present my ideas for a Historic Weekend -L ..he �.$-County. i L -L txxc xxTX �B could serve �er'v'c c%iS L.hc cat- —L sL- to get the various groups in the area working toward such an event. The Planning Commission is aware that the HRAB is still somewhat uncertain as to the purpose for the Boards creation. This awareness comes as a result of discussions with some of you and the County Planning staff at various times over the past months. On behalf of the Planning Commission, I would like to suggest the following in an effort to focus the Boards efforts. The main goal of the HRAB should be to develop a comprehensive approach to historic preservation in the county. This would consist of a plan which lays out specific issues to be addressed in the area of preservation, as well as strategies for dealing with these issues. A historic preservation plan for the county might include the creation of educational programs, development of a method for recognizing historic sites in the county, developing a historic preservation ordinance including provisions for the creation of historic districts, zoning regulations aimed at protecting recognized historic sites, and guidelines to be used by the Planning Commission and Board of Supervisors when considering applications for conditional use permits or rezoning. The historic preservation plan would be incorporated into the Comprehensive Plan following presentations given in the fall to receive public input. The HRAB should also continue to work on compiling a list of historic sites in the county, and could also begin to address some of the other issues raised. It should be stressed however, that a comprehensive preservation plan needs to be in place prior to the adoption of any sort of regulation or ordinance. 0 9 Court Square - P.O. Box 601 - Winchester, Virginia - 22601 The Planning Commission is serious about historic preservation and is anxious to get a thorough preservation component into the Comprehensive Plan as soon as possible. It is important that we get a plan in place quickly so that we can begin to protect the important historical sites throughout the county. I asked the planning staff to develop the attached work program aimed at achieving the development of a preservation plan in time for inclusion in the upcoming public meetings this fall. The work program should also include the other items to be addressed by the HRAB. Please let me know if the Planning Commission can assist you in some way. I would also like to invite the members of the HRAB to attend any of the Planning Commissions meetings in an effort to obtain an increased understanding of the planning process. HISTORIC RESOURCES ADVISORY BOARD WORK PROGRAM BACKGROUND The over-all goal of the Frederick County Comprehensive Plan with regard to historic preservation is to, "Protect the historic resources in Frederick County". The plan lists four strategies for achieving this goal, these strategies are; 1. Inventory and designate historic sites in the County. 2. Study and adopt methods to preserve historic resources. 3. Incorporate historic resources in efforts to promote tourism. 4. Carefully consider the impacts of land use, development and facility decisions on historic resources. The Comprehensive Plan also sites four implementation methods for carrying out the strategies listed above. The first two methods, the documentation and recognition of historic sites, and the establishment of a Historic Resources Advisory Board, have been undertaken. The third and fourth methods, listed below, need to be initiated. 3. Study possible methods for protecting historic resources including the designation of historic districts, zoning methods, tax incentives, and impact analysis. Voluntary methods involving incentives are preferred. Carefully consider the impacts of decisions concerning land use, roads, utilities, and facilities. Develop design standards for historic areas and locations. Strong support should be given to private initiatives. 4. Include concerns for historic preservation and tourism in economic development strategies. The Board needs to continue their work on listing county sites, and develop a process for recognizing these sites. This might be accomplished more efficiently by establishing a subcommittee to work with Maral Kalbian and report back to the Board. The development of actual regulations, programs and incentives aimed at promoting historic preservation will be the area where the Board has the greatest potential to impact the county. In order to be successful in getting programs adopted, it is critical that the proposals recommended to the Planning Commission and Board of Supervisors be well thought out and comprehensive in nature. The manner in which the programs proposed will assist in securing the desired results will have to be clearly demonstrated. The understanding of, and support for the proposals from Planning Commission and Board of Supervisor members, as well as the public will be essential. In order to develop viable programs and achieve the necessary support for them, the staff is recommending the following work program be adopted by the HRAB. HRAB WORK PROGRAM MAY Set meeting date to discuss organization of "Historic weekend with area groups. * what should we say in the letter to the groups? Establish a subcommittee to work with Maral on completina and refining the list of historic sites in the county. * why are the sites listed significant? - age, unique character, threatened with demolition? - can they be grouped, how? - are some more significant then others? Discussion of Goals. * Promote preservation of historical sites - through what means? * Increased public education and awareness - through what means, Historic Weekend, others? * Recognition of specific sites - in what manner - how should we proceed? * others? Set priorities for Action. * Preservation of endangered structures/sites? - how? * Battlefield Preservation? * Promotion of "Historic Weekend" and/or tourism? * Education * others? JUNE Meet with representatives of area groups to discuss possible "Historic Weekend" * How can we promote idea? - Request to Board of Supervisors and City Council for endorsement and/or money? - get someone to take charge of effort * What types of activities/events might be involved? JULY Report from subcommittee on refined list of sites which are of Potential significance on a county wide bases * Do we agree with proposals? * How should we proceed with recognition? - statement from Board of Supervisors - plaque - letter to property owner - other? Examine some approaches to historic preservation * which methods do we like? - which might work in this area? * which should be mentioned in comprehensive plan? AUGUST Discussion of other items to be included in historic preservation component of Comp. Plan * Refine proposal for public meetings. Staff presentation and discussion of components of a historic Preservation method * what changes additions are needed? SEPTEMBER Finalize recommendations on Comprehensive Plan component * What will be included Finalize recommendations on standards for site recognition sites for recognition, and methods of recognition Work Session with Planning Commission to fill them in on progress * Reaction from the Planning Commission will be useful prior to finalizing recommendations. OCTOBER Hold Public Meetings in conjunction with comprehensive plan meetings NOVEMBER Evaluate results of public meetings begin work on ordinance DECEMBER Staff presentation of draft ordinance components JANUARY Continue work on draft ordinance and hold joint worksession with Planning Commission and Board of Supervisors FU ee-th From History Watchdog - By Kristen Rall East Amwell Township has Godeny, who said he "would like a to know what the districts are, historical preservation ordinance, ,here they are, and what regula- X. but it isn't as strong as its sup- tions they put on people," before porters think it should be. The township committee voted going ahead with the full ordi Hance. 2-1 Thursday to adopt the ordi- Mrs. Wolfe then suggested that (� Hance after a sparsely -attended only the first half of the ordi- I w public hearing, but the measure nance be adopted, and Godeny adopted isconsiderably less pow- erful `than the version the com- The ordinance was drafted by a mittee introduced two weeks ear tier. seven -member temporary com �O mittee on historic preservation, It 'creates ,a historic preserva- whose co-chairman, Ilona En - tion commission,. but gives it a _ glish, said at the meeting that she �. • • strictly advisory, rather than reg - ulatory, role. felt the ordinance should not Over the objections of Mayor have been altered. The ordinance as proposed, she Drew. Foster,. committeemen Eli-netGod'. en y and$,arbara Wolfethe : said, would "work with people in 'it voted to;drop the. second: half of township; doesn't dictate what they have to do, or type of the proposal, which included 'a materials to use. It's not meant to requirement that all development and zoning_ applications in histor- cause economic hardship." is districts be reviewed by the . For an example, she said a homeowner would have. to keep commission. The section had al- lowed a fine of up to:$200 per day with "color tones" that "fit into 0, penalty for not seeking the com- the streetscape — someone `put .-+ mission's review, and continuing couldn't a red roof on one that's always been grey," but M t work after being notified by a zoning officer of the violation. wouldn't have required that a The section left intact simply "historic' replacement, grey roof be made of slate. n19rl creates a preservation and heritage advisory commis- A letter from the township's Q sion" empowered only to suggest agricultural advisory board was neighborhoods for designation as read at the hearing that "strong - �'°'�� c� "historic" and apply for state ly" recommended that compli- funds to help in that effort. ante with the ordinance be "com- }� H pletely voluntary." Mrs. Wolfe, who introduced the The hearing drew only four ~' amended ordinance, said "We residents including Ms. English. z need to take one step. at a time. Andrea B nette refn an or- The first one should be to identify dinance i Montclair hat re that re - O and map the districts, and em- quires two-thirds of property power the commission to rdo owners in a proposed historic z this." She added she Was "verydistrict to consent to a "historic" � uncomfortable" about giving the designation- Asked whether her W commission regulatory power committee had considered this, ,4 i without knowing what how much Ms. English said "You can't go to 0�' that would cost. people on a judgment call, and F base the historic district on who's "I move to table the ordinance living in the house." G>~ v as written until the commission Under the advice of a letter Lam+ can identify a map of the historic from the board of adjustment, the districts and notify homeowners amended ordinance also gives the W that their property is ' being con- entire township committee, rath- Q sidered, then determine what it's er than just the mayor, the power W going to cost us in thi's communi- ty. Will there be a dozen buildings to appoint members of the histor- is preservation commission. or 30 percent of the township The deletions and changes dis- included in the.map? Would there pleased Mayor Foster. "I cannot be a need for public funding if support such a decision," he said. many of the houses are designat- "historic?" "It's disregarding a lot of effort ' ed put into ordinance, and requiring Her motion �. as backed by an extra step." st � Abram's Delight Stonewall Jackson's Headquarters inchiesttrdfredmich GuMB fliShliiCal May 1, 1990--- A w2i Dear Si -r: George Washington's Office The Board of Directors of the Historical Society endorsed the enclosed memo from our Rural Landmark Survey Committee at their regular meeting on April 26, 1990. We hope that you will take the necessary steps to begin the process to create historic districts and implement the appropriate ordinances to ensure that our historic sites are protected. In addition to the enclosed memo, you may wish to refer to the recommendations included in the report of the Rural Landmarks Survey Committee submitted to you on January 22, 1990. We thank you for your continued support. Sincerely, Eloise C. Strader President CC: Members of Board of Supervisors, Members of Historic Resources Board, John Riley, Bob Watkins, Kris Tierney, and James Golliday 401 National Avenue, Winchester, Virginia 22601 703-662-6550 Stonewall Jackson's Headquarters George Washington's Office TO: THE FREDERICK COUNTY BOARD OF SUPERVISORS FROM: RURAL LANDMARKS COMMITTEE OF THE WINCHESTER -FREDERICK COUNTY HISTORICAL SOCIETY�Vhf' DATE: May 1, 1990 The first phase of the Reconnaissance Level Survey being conducted by the Winchester -Frederick County Historical Society for the Frederick County Board of Supervisors is nearing completion with approximately 800 properties identified, documented, photographed and mapped. While at least another year will be required to complete the survey, we wish to call the following points to your attention. We recognize that progress has been made towards protection of the county's historic resources through the inclusion of an historic preservation component in the Comprehensive Plan. Two of the four strategies included in the Plan have been implemented; undertaking an inventory of the county's historic sites and structures, and establishing an Historic Resources Advisory Board. It is imperative to implement the remaining strategies stated in the Plan. We strongly recommend that you immediately initiate the procedures necessary for the adoption of specific methods for protection of historic resources such as: historic district designations and overlays, zoning, and tax incentives. We wish to emphasize the importance of your role as caretakers of the county's historic sites and structures and to encourage you to recognize the urgency of adopting the necessary steps to achieve these goals. 401 National Avenue, Winchester, Virginia 22601 703-662-6550 Hugh C. Miller, Director COMMONWEALTH of VIRCjINIA Department of Historic Resources 221 Governor Street Richmond, Virginia 23219 April 20, 1990 14r. and Mrs. D. Parry 5526 Broad Branch Road Washington, DC 20015 RE: WILLOW SHADE, Frederick County Dear Mr. and Mrs. Parry: TDD: (804) 786-1934 Telephone (804) 786-3143 FAX: (804) 225-4261 On behalf of the Commonwealth, it gives me great pleasure to inform you that the State Review Board of the Department of Historic Resources has recommended that Willow Shade be nominated to the National Register of Historic Places. We will be forwarding the nomination to the National Park Service within sixty days. As you know, Willow Shade was listed on the Virginia Landmarks Register in December of 1989. The National Register of Historic Places is maintained by the National Park Service of the Department of the Interior. I am hopeful that the Keeper of the National Register will approve our nomination and place Willow Shade on this official list of the nation's historic places. The protection of registered Virginia landmarks is always of concern to this office. It is our hope that you will let us know if we can be of any assistance in the preservation of this property. Many times our staff can offer advice to owners who contemplate alterations or renovations of their properties, and we welcome the opportunity to serve. Sincerely, Hugh/C. Miller Director Enclosure cc: The Honorable Kenneth Stiles, Chairman Frederick County Board of Supervisors John Riley, Jr., County Administrator Robert Watkins, Planning Director Winchester -Frederick County Historical Society Thomas J. Christoffel, Executive Director Lord Fairfax Planning District Commission Ms. Karen Clay MEMORANDUM TO: Planning Commission Members FROM: KCT, Deputy Director DATE: May 16, 1990 RE: HRAB 5/15/90 Meeting Summary COUNTY of FREDERICK Department of Planning and Development 703/665-5651 FAX 703/667-0370 At their regularly scheduled May meeting the Historic Resources Advisory Board took the following actions; 1) Adopted a work program for the remainder of the 1990 calendar year aimed at producing a Historic Preservation Plan component for the Comprehensive Plan, and developing a historic preservation ordinance on or around the first of next year. The proposals comprising the Historic Preservation Plan would be discussed at public hearings held on the Comprehensive Plan this fall. 2) Formed a three member subcommittee of the HRAB to work on completing the list of sites for potential recognition as historically significant on a county wide basis. 3) Endorsed a proposal presented by Warren Hofstra for completing and submitting a grant application for funds to conduct an archeological survey of a portion of the county. The application would have to come from the county however, Mr. Hofstra would write the application and administer the grant if received. The proposal would be for 15 to 20 thousand and would be a 1 to 1 matching grant with the county providing some in kind services such as staff support, clerical assistance and or mapping assistance. No matching funding is to be provided by the county. The county would be obligated to somehow include the results of the survey in the Comprehensive Plan. A recommendation from the Planning Commission to the Board of Supervisors would be appropriate. If you have questions regarding any of these items please let me know. 9 Court Square - P.O. Box 601 - Winchester, Virginia - 22601 PROPOSAL FOR AN ARCHEOLOGICAL SURVEY FOR PORTIONS OF FREDERICK COUNTY Description -- In April 1990 the Virginia Department of Historic Resources called for a new round of proposals under the threatened properties grant program. In response professors Clarence Geier, of James Madison University, and Warren Hofstra, of Shenandoah College and Conservatory, are requesting that Frederick County make application to the Department of Historic Resources for funds to conduct a survey for historic and prehistoric archeological sites in the county. This request is made in conjunction with the survey of historic properties currently being conducted in the county and is intended to support and expand that effort. Proposal for an Archeological Survey -- According to the requirements of the Department of Historic Resources the proposal must be made by Frederick County. The project, if funded, however, would be implemented by James Madison University with Geier and Hofstra serving as project directors. The survey would focus on the Opequon Creek and Abrams Creek drainage areas (see attached map) with most intensive work being concentrated on the portions of those areas within the Urban Development Area as defined in the comprehensive plan of Frederick County. Geier and Hofstra would conduct a 100 percent survey in the portion of the Opequon Creek area falling within the Urban Development Area. The portion of the Opequon Creek drainage lying west of the Urban Development Area would receive 50 percent coverage in the survey. Prior surveys conducted along Abrams Creek would be re-evaluated in light of new survey data. Site descriptions and maps will be detailed in a final report for the project. Obligations of Frederick County -- In order to fulfill the requirements of the Department of Historic Resources, Frederick County is being asked to fulfill three obligations. 1. To make application to the Department of Historic Resources for the proposed survey. Geier and Hofstra will draft the text of the proposal. 2. To contribute to the survey through the donation of in- kind goods and services that can include maps and supplies, and secretarial, mailing, and duplicating assistance. No appropriation of funds is being requested from the co*.city. 3. Passage of a resolution by the Board of Supervisors expressing the intent of the county to incorporate the report of the proposed survey in the preservation component of the county's comprehensive plan. (See attached draft resolution.) RESOLUTION Whereas the comprehensive plan for Frederick County designates (1) that an inventory and designation of historic sites in the county is a goal of the county's historic preservation policy and Whereas the comprehensive plan calls upon county government to (2) study and adopt methods to preserve historic resources therefore Resolved that the Board of Supervisors of Frederick County will incorporate the information about historic and prehistoric archeological sites gathered as outcome of the proposed archeological survey and described in full in a final report for the project into the historic preservation policy of the county's comprehensive plan and utilize this information for the purpose of protecting historic resources. DP.AINAGE AREAS Abrams Creek Upper Opequon 3 Redbud Run Wrights Run Senseny Area h Stephens Run Buffalo Lick Run 8 Sulpher Sor=ngs a Clearbrook -Hot Run 10 Hiatt Run ':1 Back Creek 12 Shenandoah Tributaries 13 Sleepy Creek 14 Cedar Creek • Fxisting Sewage Treatment Plants Abrams UreeK Stephens Run Lakeside Opequon WRF Planned Sewage Treatment Plants Parkins Mill SN'�� I fM q � O A H FREDERICK COUNTY, VIRGINIA DEPARTMENT OF PLANNING AND DEVELOPMENT uR- A!N-'AGr.- r to -.&.-4-%s ..I- . R E N COUNTY U�nr2Tl of trsa� o ixoo NOO flop X100 i00D GIIo-Y 0 ]000 g0oo mpp KTl1f 39 COUNTY of FREDERICK Department of Planning and Development 703/665-5651 MEMORANDUM FAX 703/667-0370 TO: Frederick County Board of Supervisors FROM: Kris C. Tierney, Deputy Director DATE: May 16, 1990 RE: HRAB 5/15/90 Meeting Summary At their regularly scheduled May meeting, the Historic Resources Advisory Board took the following actions: 1) Adopted a work program for the remainder of the 1990 calendar year aimed at producing a Historic Preservation Plan component for the Comprehensive Plan and developing a historic preservation ordinance on or around the first of next year. The proposals comprising the Historic Preservation Plan would be discussed at public hearings held on the Comprehensive Plan this fall. 2) Formed a three-member subcommittee of the HRAB to work on completing the list of sites for potential recognition as historically significant on a county wide basis. 3) Endorsed a proposal presented by Warren Hofstra for completing and submitting a grant application for funds to conduct an archeological survey of a portion of the county. The application would have to come from the county, however, Mr. Hofstra would write the application and administer the grant if received. The proposal would be for 15 to 20 thousand and would be a 1 to 1 matching grant with the county providing some in kind services such as staff support, clerical assistance and/or mapping assistance. No matching funding is to be provided by the county. The county would be obligated to somehow include the results of the survey in the Comprehensive Plan. At their May 16, 1990 meeting, the Planning Commission recommended the attached resolution be endorsed by the Board of Supervisors. If you have questions regarding any of these items, please let me know. 9 Court Square - P.O. Box 601 Winchester, Virginia - 22601 RESOLUTION FREDERICK COUNTY BOARD OF SUPERVISORS WHEREAS, The Comprehensive Plan for Frederick County designates (1) that an inventory and designation of historic sites in the County is a goal of the County's historic preservation policy; and WHEREAS, The Comprehensive Plan calls upon county government to (2) study and adopt methods to preserve historic resources; THEREFORE, BE IT RESOLVED, That the Board of supervisors of Frederick County will incorporate the information about historic and prehistoric archeological sites gathered as outcome of the proposed archeological survey and described in full in a final report for the project into the historic preservation policy of the County's Comprehensive Plan and utilize this information for the purpose of protecting historic resources. A copy teste: John R._R ley, Jr. //° Frederick County Admi�iistrator