CPPC 11-08-04 Meeting AgendaCOUNT' of FREDERICK
int of Planning and Develapment
540/665-5651
MEMORANDUM FAX: 540/665-6395
MEMORANDUM \ V
IC
TO: Comprehensive Plans and Programs Subcommittee (CPPS)
FROM: Susan K. Eddy, AICP, Senior Planner SKE
RE: November Meeting and Agenda
DATE: November 1, 2004
File Copy
The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be
meeting on Monday, November 8th, 2004 at 7:00 p.m. in the first floor conference room of
the County Administration Building, 107 North Kent Street, Winchester, Virginia. The CPPS
will discuss the following agenda items:
AGENDA
1) Request for expansion of the Urban Development Area (UDA) to inch- 'P 2-'!.._,3 acres of
land known as the Solenberger/Bridgeforth property in the quadrant bound by Route 37,
Cedar Creek Grade (Route 622), Merriman's Lane (Route 621) and the City of
Winchester. The request has been submitted by Evan Wyatt of Greenway Engineering on
behalf of the owners of the subject properties.
2) Review of the 2005-2006 Capital Improvements Plan (CIP)
3) Rural Areas Study - Further discussion of the Rural Areas Study.
4) Other.
Please contact the department if you are unable to attend this meeting. Thank you.
Please note the earlier start time for this meeting.
Access to the County Administration Building for night meetings that do not occur in the
Board Room will be limited to the back door of the four-story wing. I would encourage
committee members to park in the county parking lot located behind the new addition or in
the Joint Judicial Center parking lot and follow the sidewalks to the back door of the four-
story wing. The door will be locked; therefore, please wait for staff to open the door.
SKE/bad
Attachments
107 North Rent Street, Sui+P 202 o Winchester, Virginia 22501-5000
•
•
C:
ITEM #1
Request for Expansion of the Urban Development Area (UDA)
SolenbergerBridgeforth Property
At a July 12, 2004 joint work session of the Board of Supervisors, Planning Commission and
Comprehensive Plans and Programs Subcommittee (CPPS), eleven Comprehensive Policy Plan
Amendment (CPPA) applications were reviewed. Of these eleven requests, two, including the
Solenberger/Bridgeforth property, were considered by the Board of Supervisors to merit further
study and formal action through the public hearing process.
Included with the September CPPS agenda was a request that 262.53 acres of land known as the
Solenberger/Bridgeforth property be included within the Urban Development Area (UDA)
(CPPA application #08-04). A copy of the CPPA application, prepared by Evan Wyatt of
Greenway Engineering on behalf of the owners of the subject properties, was included with that
agenda. Also included with the September agenda was a map prepared by staff depicting the
area of the UDA expansion request and a copy of the West Jubal Early Land Use Plan as adopted
by the Board of Supervisors on February 11, 2004.
This item was discussed at the September CPPS meeting and the October CPPS meeting. Mr.
Wyatt gave a short presentation of the request at the September meeting. CPPS members voiced
concern over the impacts that the proposed land use change would introduce. It was agreed at
the September CPPS meeting that staff would prepare a new version of the West Jubal Early
Land Use Plan that would incorporate the Solenberger/Bridgeforth property as well as language
which addressed the potential impacts. A revised draft was discussed at the October meeting,
but CPPS members felt that all of their concerns had not been fully addressed. A new draft of
the West Jubal Early Land Use Plan is attached.
2
WESTERN JUBAL EARLY
LAND USE PLAN
Adopted by the Frederick County Board of Supervisors
February 11, 2004
(Revised draft November 1, 2004)
A request to expand the Urban Development Area (UDA) to incorporate parcels owned by the
White and Marshall families was approved by the Frederick County Board of Supervisors in
February 2004. These parcels, totaling approximately 350 acres, are located in a quadrant of
land bound by Route 37 to the west, Merriman's Lane (Route 621) to the north, Cedar Creek
Grade (Route 622) to the south, and the City of Winchester to the east. The expansion of the
UDA did not incorporate all properties within this quadrant, as much of the acreage in the
southern portion of the quadrant (the SolenbergerBridgeforth Property) was is reserved for
agricultural use within the South Frederick Agricultural and Forestal District. The Western Jubal
Early Land Use Plan (WJELUP) was adopted by the Frederick County Board of Supervisors in
February 2004 and is intended to guide future land use planning and development for property
within the quadrant that is captured by the UDA expansion.
In May of 2004 the Board of Supervisors removed 183 acres of land north of Cedar Creek
Grade included within the SolenbergerBridgeforth property, from the South Frederick
Agricultural and Forestal District. A UDA expansion request has been submitted for the
262 acre SolenbergerBridgeforth property. This draft of the Western Jubal Early Land
Use Plan would cover the entire quadrant between the City of Winchester to the east,
Cedar Creek Grade (Route 622) to the south, Route 37 to the west and Merriman's Lane
and the City of Winchester to the north.
Guiding Principles
A new community of over 600 acres is being envisioned in a portion of the County where
previously there was little but farmland. The area contains sensitive environmental
features and these will be preserved. This new community will be primarily residential
with a mix of commercial and residential uses. The community will be linked by an
efficient road system, multi-purpose trails and sidewalks. At the center of the community
will be at least one school which will serve as a focus for educational and community
activities.
T anri T Tce
R,-6,iPnil n 1
The land included within the WJELUP represents a transitional area between the City of
Winchester and the rural areas of western Frederick County. The WJELUP area is distinguished
by its pristine environmental resources and prime farmland soils and has therefore historically
supported both agricultural and low density residential land uses. Adjoining land within the City
of Winchester has developed extensively with urban and suburban residential uses, most notably
within the Meadow Branch, Morlyn Hills, Meadow Branch South, and Orchard Hill
-1-
subdivisions. Additionally, suburban residential land use has been established within the UDA
adjacent and north of the WJELUP area through the Merriman's Chase subdivision.
The predominant land uses envisioned within the WJELUP area are urban and suburban
residential uses. The residential designation is intended to continue the established land use
pattern in the vicinity of the WJELUP area. As such, new residential development within the
WJELUP area is expected to consist primarily of single family detached and single family small
lot units, and be compatible with the design of existing residential uses on adjoining property.
The gross residential density for residential developments within the WJELUP area should not
exceed four dwelling units per acre.
Mixed Use
Areas of mixed residential and commercial land use are designated along the planned route of
the Jubal Early Drive extension and near the intersection of Cedar Greek Grade and Route
37. The mixed use development pattern is intended to provide local commercial services and
employment opportunities that are accessible for residents within the WJELUP area and the
adjacent community via alternative modes of transportation, such as pedestrian and bicycle
facilities. Enhanced accessibility is anticipated through the integration of land uses within the
mixed use areas and the connection of such areas to the surrounding residential neighborhoods
by a network of multi-purpose trails and sidewalks. It is further expected that residential and
commercial uses will be designed and configured in a complementary and unified manner to
ensure development of a visually distinctive and functionally efficient community.
The residential component of areas designated for mixed use development is not to exceed 75%
of the gross project land area for mixed use development, with the remaining acreage reserved
and planned for commercial use. Gross residential densities within mixed use areas should be
consistent with those of the surrounding residential neighborhoods and therefore not exceed four
dwelling units per acre. Residential densities in the mixed use areas are envisioned to be
achieved through a mixture of housing types.
The commercial component will comprise at least 25%, but no more than 50%, of the gross
project land area for mixed use development. The commercial component is envisioned to
consist of neighborhood scale commercial uses and high-end office uses. Priority will be given
to neighborhood scale commercial uses as these will serve the needs of residents and create
focal points for the new community. T'_eommer-eia4component will be consistent with the
eommercial development that has oeeuffed along jubal Early Drive west of its interseetion with
Valley Avenue. Strip commercial development is strongly discouraged. Consolidated
entrances will be encouraged to avoid multiple -entrances along Jubal Early and Cedar
Creek Grade. Other uses that might be acceptable in the areas planned for mixed uses are
religious uses and local government uses.
Transportation
The Winchester Area Transportation Study (WATS) identifies Jubal Early Drive extending in an
east -west direction from its terminus in the City of Winchester to a new interchange with the
-2-
Route 37 western by-pass. The proposed expansion of the Urban Development Area (UDA)
should incorporate the extension of Jubal Early Drive and the construction of the interchange
at Route 37 as the principal transportation component of the WJELUP. The extension of Jubal
Early Drive through this portion of the UDA is envisioned as an urban divided four -lane cross-
section that includes landscaped medians as well as pedestrian and bicycle facilities.
The final location and alignment of Jubal Early Drive should remain flexible to ensure that the
development of the future extension conforms to final transportation studies and engineering.
The design and alignment of the road will facilitate its connection with the new interchange
planned for Route 37. Indeed, the value of Jubal Early Drive as a regional transportation
improvement is dependant upon its ultimate connection to Route 37 via this new interchange.
The initial eemponen A major collector road system is planned to facilitate traffic movement
in a north -south direction to provide a connection between Jubal Early Drive and Cedar Creek
Grade. The ultimate location of the north -south collector road should also --remain flexible to
ensure that the development conforms to final transportation studies and engineering.
however-, the WiELUP envisions design and eonsti-detion of only the initial segffleftt Of this
eolleetor- road in order- to protect the adjoining South Freder-iek Agr-icultufa4 and Forestal Distri
The Winchester Area Transportation Study (WATS) also identifies improvements to Cedar
Creek Grade. Cedar Creek Grade is proposed to be widened to four lanes from the
Winchester City line to Route 621, Merrimans Lane. The WATS study further identifies
improvements to the Cedar Creek Grade/Route 37 interchange. The Frederick County
Comprehensive Policy Plan Bicycle Plan identifies Cedar Creek Grade as a short-term
destination route. The proposed expansion of the Urban Development Area (UDA) should
therefore incorporate the improvements to Cedar Creek Grade, preferably to a four lane
divided highway, and a bicycle lane.
The development of new road systems, including a new interchange at Route 37, new
signalization, and any improvements to existing road systems will be the responsibility of private
property owners and developers, unless the Board of Supe ,;sars , ,.,Y,
wtoines that publ o pr - ^+v
�
paft,o,ship^ are appropriate. In particular the new interchange with Route 37 should be
guaranteed by the development community before build -out of the area. No rezonings
should be approved until the County is certain that the transportation impacts of the new
development will be mitigated.
The study area will be designed so that residents will have access to alternative modes of
transportation, such as pedestrian and bicycle facilities. The County will also encourage
the extension of existing bus routes to serve the area. Ideally bus stops will be located at
the mixed use centers and within the development.
Fnvirnnmant
The WJELUP designates environmental resources associated with the Abrams Creek corridor as
Developmentally Sensitive Areas (DSA). These areas should be preserved through the
development process with improvements limited to required road crossings and passive
-3-
recreational amenities. A conservation oriented approach to the design of residential and mixed
use projects within the WJELUP area is encouraged to maximize DSA preservation. As such,
the precise study and identification of DSA designated resources should occur as a critical first
step in the design process for all development in the WJELUP area. Completion of this resource
inventory and the delineation of preservation areas is to be followed and accommodated by
layouts and engineering for building sites, lots, drainage and infrastructure. Full gross density
credit will be provided for DSA designated land conserved through the development process.
A portion of the Green Circle Trail, as developed by the City of Winchester, has been
constructed on the north side of the Winchester -Western Railroad. The WJELUP envisions
completion of this portion of the trail to Merriman's Lane. Additionally, a connector trail should
be developed that extends from the existing trail along the railroad right-of-way to Cedar Creek
Grade as an enhancement to the Green Circle Trail. The connecting trail should be located to
enhance the interaction of the user with any environmental features or view sheds that are
conserved through implementation of the WJELUP. The pedestrian/bicycle network
developed in the WJELUP area should provide for a continuous flow from the Green
Circle.
Education/Public Facilities
The West Jubal Early Land Use Plan area contains over 600 acres and the majority of this
land is envisioned to be developed for residential uses. It is estimated that up to 2400
dwellings could be built in the study area. This would generate over 1200 new students for
the Frederick County School System. This number of students concentrated in such a
small area is unprecedented in the western part of Frederick County. It will be incumbent
upon future development within the WJELUP area to provide sites for school facilities, to
mitigate the impact of the large number of school children resulting from development in
the WJELUP area. This is consistent with the Community Facilities and Services policies
in the Comprehensive Policy Plan.
Any school should be sited centrally within the study area to enable the maximum number
of students to walk or bike to school. Schools quickly become the focus of a new
community when they are at the center of the community. The final location and
alignment of any school site should remain flexible to ensure that it conforms to final
engineering studies and School Board considerations.
It may also be necessary to provide other public facilities in this area to serve this new
development. It would then be necessary for future development to provide a site for
other public facilities to mitigate the impact of the large number of residents resulting from
development in this area.
Parks
The West Jubal Early Area should contain a well defined park and open space system for
both active and passive recreation. Central to this open space will be the Abrams Creek
corridor which should be preserved as a developmentally sensitive area. Neighborhood
-4-
parks should also be located within the study area. As defined in the Comprehensive
Policy Plan, neighborhood parks provide limited types of recreation for the entire family
within easy walking distance. Examples of potential facilities in a neighborhood park
include a playground, a swimming pool and tennis courts. The neighborhood parks should
be located near the school and or neighborhood center and away from major streets. Also
part of the park network will be the interconnected trail system as described above.
-5-
West Jubal Earl
Land Use Plan
South
(DRAFT)
Map Features
UDA/SWSA
Winchester City Boundary
j Parcels
f,
Streams
Lakes/P a n d sfWetl a n d s
Planned Transportation
Aj Road ROW
VRoad CL
Railroads
N Existing Trails
/•V•* Proposed Trails
Planned Land Use
0 Developmentally Sensitive Areas
® Mixed Use
Residential Use
® Educational Use
Future Interchange
N
W E
s
25 j =250
Feet
Created by
Frederick County Planning
11
Sept. 13, 2004
41,---o
ITEM #2
Review of the 2005-2006
Capital Improvements Plan (CIP)
The Comprehensive Plans and Programs Subcommittee (CPPS) will be reviewing and discussing
the 2005-2006 Capital Improvements Plan (CIP). New capital project requests or modifications
to previously endorsed requests have been prepared by the various county agencies and
departments. Representatives from the various agencies and departments will be attending the
meeting to discuss their requests with the CPPS.
The role of the CPPS in this meeting will be to review the project requests in the context of the
current Comprehensive Policy Plan to ensure that the requests are consistent with the adopted
Plan. For your convenience, the existing Community Facility and Services and Parks and
Recreation sections of the Comprehensive Policy Plan have been attached.
Attached to this memo is a short summary of this year's CIP and a table outlining new and
modified project requests. Also attached for your reference is the 2005-2006 CIP draft
spreadsheet detailing expenditure estimates and a summary report outlining both new project and
project modification requests.
Also included with this agenda item are copies of the Individual Project Description and
Justification Forms that have been submitted by the Frederick County Department of Public
Works, Parks and Recreation Department, Handley Regional Library, Frederick County School
Board, Clarke-Fauquier-Frederick-Winchester Community Corrections Center, Frederick County
Fire and Rescue, and the Winchester Regional Airport. Please note that the School Board
submitted additional CIP requests to the Planning Department on October 29`h. These have been
included in your packet, but are not included in the summary description, summary table or draft
spreadsheet.
Staff will prepare a map consolidating the planned public facility locations for the November 8,
2004 meeting. Only those facilities for which there is a specific or generalized location will be
mapped. The map element, if endorsed by the CPPS and ultimately adopted by the Board of
Supervisors, would satisfy the Code of Virginia requirement for the 15.2-2232 Review. In
essence, the code states that no public facility shall be constructed unless said facility is a
"feature shown" within the comprehensive plan. Of course, proposed facilities that are not
mapped would not satisfy the code requirement.
Please contact me if you have any questions regarding this information.
9
SUMMARY OF THE PROPOSED
2005-2006 CAPITAL IMPROVEMENTS
• The proposed CIP consists of 40 capital projects, an increase over the 33
projects included in the previous CIP.
• County contributions toward capital projects (excluding debt service) are
estimated to be $67.3' million over the upcoming five-year period, a decrease
from the $73.7' million in expenditures projected in the previous CIP. With
debt service included, the proposed CIP estimates total County costs for capital
projects to be 77.9 million.
• The proposed CIP includes ten (10) new capital projects, which are as follows:
• Two (2) new projects from the Department of Public Works (County
Administration):
• Expansion of the Greenwood Road convenience site to deal with
new residential growth in the area.
• Relocation of the Gainesboro convenience site to accommodate
fencing and control illegal dumping.
• Four (4) new projects from the Department of Parks and Recreation:
• An indoor swimming pool to provide space for recreation and
space to house programs provided by the Parks and Recreation
Department.2
• A new playground in Sherando Park.
• Renovations of the swimming pools at both Clearbrook and
Sherando Parks by adding water slides and spray grounds.
• A Field House to later accompany the new indoor pool that would
provide space for indoor recreation activities and special events .2
• Three (3) new projects from the Frederick County Public Schools:
• Acquisition of land for the new transportation facility.'
• Construction of the new transportation facility which would
provide an area for storage and Beet maintenance of public school
vehicles as well as other county vehicles.'
• Renovations to James Wood High School that would update the
facility and provide adequate infrastructure for new technology.
• One (1) new Winchester Regional airport Authority project:
• Terminal building renovations to repair several areas of wear
including the exterior surface, a leaking roof, and an aging
HVAC system.
• All of the capital projects included with the previous CIP will be carried over
to the proposed 2004-2005 CIP with the exception of construction of the new
middle school, which is nearly completed.
1 - Please note that these figures do not include County contributions toward the
Construction of the School Department Transportation Facility, School
Administration Building Renovations, AylorMiddle School Renovations, or James
Wood High School Renovations. Figures are not available at this time.
2 - The indoor swimming pool and field house were considered a single project in
the 2004-2005 CIP.
3 - Land Acquisition and Construction of a new transportation facility were
considered a single project in the 2004-2005 CIP.
PROPOSED 2005-2006 CAPITAL IMPROVEMENTS PLAN
SUMMARY OF NEW PROJECT REQUESTS
AND PROJECT MODIFICATION REQUESTS
Frederick County Administration
Project
Type of Request
2004-2005 Local
2005-2006 Local
Expenditure Request
Expenditure Request
Public Safety Center
Modification
N/A
$13,000,000
New Animal Shelter
Modification
$1,540,000
$2,501,000
Greenwood Citizens'
New
N/A
$200,000
Convenience Site
Modification
$993,000
$993,000
Expansion
Gainesboro Citizens'
New
N/A
$220,000
Convenience Site
Handley Regional Library
Project
Type of Request
2004-2005 Local
2005-2006 Local
Expenditure Request
Expenditure Request
Bowman Library -
Modification
$237,500
$228,468
Parking Lot & Sidewalk
Extension
Library facility in
Modification
$993,000
$993,000
Northwestern Frederick
County
Frederick County Parks and Recreation
Project
Type of Request
2004-2005 Local
2005-2006 Local
Expenditure Request
Expenditure Request
Indoor Pool
New
N/A
$9,000,000
Playground - Sherando
New
N/A
$88,000
Park
Water Slide/Spray Ground
New
N/A
$1,000,000
- Clearbrook & Sherando
Park
Parkland in Eastern
Modification
$2,250,965
$2,302,737
Frederick County
Parkland in Western
Modification
$1,377,858
$1,409,549
Frederick County
Open Play Areas -
Modification
$377,921
$386,591
Clearbrook Park
Skateboard/In-Line
Modification
$479,718
$490,752
Hockey Park - Sherando
Park
Lake, Trails, and Parking
Modification
$838,925
$858,001
with Two Irrigated Multi -
Purpose Fields - Sherando
Park
Softball Complex -
Modification
$503,345
$514,922
Sherando Park
Baseball Complex
Modification
$1,032,982
$1,056,741
Renovations - Sherando
Park
Soccer Complex -
Modification
$1,151,611
$1,178,435
Sherando Park
Tennis/Basketball
Modification
$394,734
$403,887
Complex - Clearbrook
Park
Tennis/Picnic Area -
Modification
$635,211.
$649,882
Sherando Park
Expenditure Request
Shelter/Stage - Clearbrook
Modification
$390,833
$401,254
Park
Transportation Facility
New
N/A
Maintenance Compound -
Modification
$201,100
$205,725
Sherando Park
Transportation Facility
New
N/A
Access Road with Parking
Modification
$811,125
$829,789
and Trails - Sherando Park
Administration Building
Modification
N/A
Field House
New I
N/A 1
$7,040,000
Frederick County Public Schools
Project
Type of Request
2004-2005 Local
2005-2006 Local
Expenditure Request
Expenditure Request
411 Elementary School
Modification
$10,500,000
$5,900,000
Transportation Facility
New
N/A
$750,000
(Land Acquisition)
Transportation Facility
New
N/A
N/A
(Construction)
Administration Building
Modification
N/A
N/A
Renovations
Replace Gainesboro
Modification
$10,500,000
$12,400,000
Elementary School
R.E. Aylor Middle School
Modification
N/A
N/A
Renovations
James Wood HS
New
N/A
N/A
Renovation
* Note: Cost estimates for Public School projects do not reflect debt service.
Winchester Regional Airport
Project
'Type of Request
2004-2005 Local
2005-2006 Local
2005-2006 Local
Expenditure Request
Expenditure Request
Land Acquisition -
Modification
$141,000
$17,300
Parcels 31, 46, & 53
Corrections Center
Terminal Building
New
N/A
$110,000
Renovation
Expansion
Land Acquisition- Parcels
Modification
$173,000
$173,000
47, 47A, & 48
Upgrade Airfield Lights
Modification
$4,000
$4,000
Land Acquisition- Parcels
Modification
$70,000
$70,000
50,51,&52
Airfield Maintenance
Modification
$210,000
$210,000
Building
Clarke-Fauquier-Frederick-Winchester
Community Corrections Center (CCC)
Project
Type of Request
2004-2005 Local
2005-2006 Local
Expenditure Request
Expenditure Request
CFFW Community
Modification
$1,165,320
$2,264,000
Corrections Center
Secure Detention
Modification
N/A
N/A
Expansion
Note: 2005-2006 Requests that are identical to those included in the 2004-2005 C.LP. are not
included
FREDERICK COUNTY, VIRGINIA CAPITA ZPROVEMENTS PLAN 2005-2006
Department
Interest From Any
I
COUNTY CONTRIBUTION PER FISCAL YEAR
Notes
County
Priority
Projects
2005-06
2006-07
2007-08
2008-09
2009-10
Contributions
I (CA)
Public Safety Center
C
N/A **
N/A - PPEA
N/A - PPEA
N/A - PPEA
13,600,000
2 (CA)
New Animal Shelter
2,501,000
0
200,000
$200,000
2,501,000
3 (CA)
Annex Facilities
0
215,000
250,000
E
465,000
4 (CA)
Relocation of Roundhill Fire/Rescue
0
N/A*
$0
0
5 (CA)
Greenwood Citizens Conv. Site Exp.
20,000
180,000
1,000,000-.
$1;000;000
200,000
6 (CA)
Gainesboro Citizens Conv. Site
40,000
180,000
1,409,549
$1;409,549
220,000
1 (HL)
Bowman- Parking Lot/Sidewalk Ext.
228,468
0
490,752
$490,752.
228,468
2 (HL)
New Library
0
514,922
48,000
945,000
993,000
1 (PR)
Indoor Swimming Pool
9,000,000
0
1;178,435
$1,178,435
9;000,000
2 (PR)
Playground - SP
88,000
0
649,882
$649,882
88,000
3 (PR)
Water Slide/Spray Ground (CB, SP)
1,000,000
0
205,725
$205,725
1,000,000
4 (PR)
,Park Land East FC
2,302,737
7,040,000
$7,040,000
2,302,737
5 (PR)
Park Land West FC
1,409,549
750,000
$750,000
D
1,409,549
6 (PR)
Open Play Areas -CB
D
386,591
0
$0:
386,591
7 (PR)
. Skateboard Park/In-Line Hockey - SP
D
490,752
0:
$0
D
490,752
8 (PR)
Lake/Trails/Parking/MP Fields - SP
A,B
858,001
17,300
$865,000
A, B
858,001
9 (PR)
Softball Complex - SP
A
0
514,922
$865,000
A, B
514,922
10 (PR)
Baseball Complex Renovation - SP
A
0
1,056,741
$350;000
A
1,056,741
11 (PR)
Soccer Complex - SP
F
N/A **
1,178,435
$10,776,200
F
1,178,435
12 (PR)
Tennis/Basketball Complex
$10,600,000
$77,922;025
403,887
403,887
13 (PR)
Tennis/Picnic Areas - SP
CA -County Administration
RJ - Regional Jail
649,882
PR - Parks and Recreation
649,882
14 (PR)
Shelter/Stage - CB
PS - Public Schools
401,254
RA - Regional Airport
401,254
15 (PR)
Maintenance Compound -SP
10/29/04
205,725
205,725
16 (PR)
Access Road with Parking & Trails -SP
829,781
824,781
17 (PR)
Field House
7,040,000
7,040,000
1(PS)
#11 Elementary School
5,900,000
51900,000
2(PS)
Transportation Facility (Land)
750,000
750,000
3(PS)
Transportation Facility (Construction)
N/A*
N/A*
N/A*
N/A*
N/A*
0
4(PS)
Administration Building Renovations
N/A*
N/A*
N/A*
N/A*
N/A*
0
5(PS)
Replace Gainesboro Elem. School
1,000,000
5,500,000
5,900,000
12,400,000
6(PS)
R.E. Aylor Middle School Renovations
N/A*
N/A*
N/A*
N/A*
N/A*
0
7(PS)
James Wood HS Renovation
N/A*
N/A*
N/A*
NIA*
N/A*
0
1(RA)
Land Acquistion - Parcels 31, 46, 53
14,000
3,300
17;300
2 (RA)
Terminal Building Renovation
10,000
100,000
110,000
3 (RA)
Land Acquisition - Parcels 47, 47A, 48
13,000
160,000
173,000
4 (RA)
Upgrade Airfield Lights
1,000
3,000
4;000
5 (RA)
Land Acquisition - Parcels 50, 51, 52
10,000
60,000
70,000
6 (RA)
Airfield Maintenance Building
210,000
210,000
1 (RJ)
CFFW Community Corrections Center
N/A - PPEA
N/A - PPEA
N/A - PPEA
N/A - PPEA
N/A - PPEA
2,264,000
2 (RJ)
Secure Detention Expansion
N/A**
N/A**
N/A**
N/A**
N/A**
N/A**
TOTALS
$20,565,468
$11,573,930
$9,085,098
$2,848,529
$7,985,000
$67,322,025
A = Partial funding from Virginia Department of Aviation (VDOA) grants
D = Project costs not identified at time of printing
B = Partial funding
from Federal Aviation Administration (FAA) grants
E = Partial funding
from private donations.
C = Satellite facility for Treasurer, the Sheriff, and the proposed Fairfax Pike Fire Station.
F= This assumes the state will be reimbursing 50% of the construction costs.
N/A* - Project Scope Not Determined
N/A** - Funding Source Not Determined, Therefore, Debt Service Uncertain
Interest From Any
TOTAL COUNTY
Total Project
Notes
Debt Service
COSTS
Costs
N/A - PPEA
13;000,000
' $13,000,000
0
2,501;000
: $2,501,000
C
N/A **
465;000
$465,000
D
N/A **
0
$0
0
200,000
$200,000
0
220,000
$220,000
0
228,468
$228,468
E
0
993,000
$993,000'
0
9;000,000
$0
0
88!000
$88,000
0
1,000,000-.
$1;000;000
0
2,302,737
$2;302,737
0
1,409,549
$1;409,549
0
386,591
$386,591
0
490,752
$490,752.
0
858,001
$858,001
0
514,922
$514,922
0
1;056,741
$1,056,741.
0
1;178,435
$1,178,435
0
403,887
$403,887
0
649,882
$649,882
0
401,254
3401,254
0
205,725
$205,725
0
829,78I
$829,781
0
7,040,000
$7,040,000
5,400,000
11,300,000
$11;300;000
0
750,000
$750,000
D
N/A *
0
$0.
D
N/A*
0
$0:
5,200,000
17,600,000.
$17,600,000
D
N/A*
0:
$0
D
N/A *
0
$0
A,B
0
17,300
$865,000
A, B
0
110,000
$550,000
A
0
173,000
$865,000
A, B
0
4,000
$200,000
A
0
70,000.
$350;000
A
0
210,000
$300,000
F
N/A **
2,264;000
$10,776,200
F
N/A **
N/A **
$8,818,283
$10,600,000
$77,922;025
$88,798,208
Department Priority Abbreviations:
CA -County Administration
RJ - Regional Jail
PR - Parks and Recreation
HL - Handley Library
PS - Public Schools
RA - Regional Airport
10/29/04
COMMUNITY FACILITIES AND
SERVICES
PARKS & RECREATION
2003 COMPREHENSIVE POLICY
PLAN
Community Facilities and Services
As development continues in Frederick County, there is a need to carefully plan for the facilities and
services that will be required. Planned development will effect the expenditures and facilities that
will be needed. It will also effect the location and types of facilities that must be provided.
There is a need to carefully monitor growth and to plan land use and facilities in a coordinated
fashion. This can be accomplished through annual comprehensive planning and capital
improvements planning.
Schools
The Frederick County Public School system is composed of ten elementary schools serving students
in grades kindergarten through fifth grade; three middle schools serving grades six through eight;
and, two high schools serving grades nine through twelve. The Northwest Regional Education
Programs (NREP) is a regional program that provides special education services to students from
Frederick and Clarke Counties and the City of Winchester. Approximately 57% of the students
attending NREP who receive services are from Frederick County. The Dowell J. Howard Center
provides vocational education services for high school students and adults, and is also the location
of The Learning Center, a high school alternative program. In addition to the seventeen school
facilities, twenty-two modular classrooms are used at six school sites to reduce overcrowding due
to increased enrollment and to address the need for additional space due to changes in educational
programs.
During the past several decades, student enrollment in the school division has increased steadily. The
most significant increase has occurred throughout the 1990's with school enrollment growing by
2,318 students. This increase, from 8,223 students in 1990 to 10,408 students in 1999, represents
a 28% growth in student enrollment in the school division. Student enrolhnent in Frederick County
has notably exceeded the state average, which was 11.3% for the same period of time.
In order to meet the need for additional school space, a number of school construction and
renovation projects have occurred throughout the 1990's. Despite the completion of these capital
facilities projects, four of the ten elementary schools will exceed 90% of their capacity at the opening
of school in the fall of 2000. These schools are Bass -Hoover (96%), Indian Hollow (91 %), Senseny
Road (105%) and Stonewall (95%). Construction of classroom additions to Armel and Middletown
Elementary Schools, which were completed in the fall of 1998, resulted in an increase in student
capacity and a reduction in the percent of practical capacity utilized at each of these sites. Orchard
View Elementary School in the Back Creek Magisterial District will open for students in the fall of
2000 and Robinson Elementary will be closed.
As students matriculate from elementary school to the middle school and high school levels, the need
to provide additional space for the increase in student population and to meet changing educational
requirements will necessitate the development of new facilities and the renovation of existing
Frederick County 8 - 1 Comprehensive Plan
Community Facilities and Services
facilities. The Capital Improvements Plan reflects the need to address space requirements for middle
and high school enrollment that has exceeded 90% of capacity in three of the five schools despite
the use of nineteen modular classrooms at five different locations, and the increased use of the
Dowell J Howard Center for secondary programs. A major renovation project at James Wood
Middle School and the construction of a third county high school on Berryville Pike are two projects
planned to address the increase in middle and high school student population.
During the 1990's, the need to renovate or replace older facilities and provide facilities to
accommodate residential growth in the county has resulted in significant allocations for capital
facilities costs in the school division. The rate of residential growth continues to impact the school
system, particularly in southern and eastern Frederick County as subdivisions are developed in the
Urban Development Area (UDA). In addition, careful monitoring of residential growth outside of
the UDA, which has accounted for approximately one-third of new residential building permits
issued throughout the 1990's, is necessary to accurately predict enrollment trends.
Along with growth in student enrollment, the school division is faced with the responsibility of
providing instruction in order to prepare students to work and live in the 21" century. The use of
technology as a tool in nearly every facet of education has dramatically changed the way in which
instructional services are provided to students. Required technology -related instruction at all levels
will continue to necessitate increased expenditures for computer and computer-related hardware and
software. Mandates from the federal and state governments, particularly in special education
services, will require localities to expend additional financial resources to meet educational
requirements. The requirements associated with technology -related instruction and the provision
of appropriate special education services to students will create the need for investment in future
capital projects within the school division.
Major efforts have been made by the school division and the Board of Supervisors to consolidate
services in order to serve the residents of Frederick County more effectively and efficiently.
Cooperative agreements have been developed relative to sharing school facilities for recreational use
by a wide variety of community organizations; maintenance of school grounds provided by the
Department of Parks and Recreation, resulting in a greater utilization of space; and maintenance of
the County Office Complex provided by the school division's Building and Grounds Department.
Frederick County 8 - 2 Comprehensive Plan
Frederick County Schools
rederick Co�mty Department of Planning
and Development Winchester, VA
December 200D
)tr_2000 School
Ed. Program
VOC
t Q7
Re ids
r
r� f�
C
a, Junction A'
tP'
a' esbor
ore
j 1 learbroo
I �
Hayfield
Rou d
Win es �
ti
CS
ati
S
S St ns
ne School Types
/ s Elementary School
�{ N Middle School
v
t - High School
W E M dleta � + �°�
�01 Co S Vo -Tech School
o Hamlets
Roads
re N Major Roads
Minor Roads
Co.
ID School Name Type
1 Apple Pie Ridge Elementary ES
2 Armel Elementary ES
3 Sass -Hoover Elementary ES
4 Crainesboro Elementary ES
5 Indian Hollow Elementary ES
6 Middletown Elementary ES
7 Orchard View Elementary ES
8 Redbud Run Elementary ES
9 Senseny Road Elementary ES
10 Stonewall Elementary ES
11 Frederick County Middle MS
12 James Wood Middle MS
13 R.E. Aylor Middle MS
14 James Wood High HS
15 Sherando High HS
16 Dowell J. Howard Voc. VOC
17 Northwestern Reg,
Yea r
Community Facilities and Services
Emergency Services
The Frederick County Fire and Rescue Department was established in 1990 to provide support and
guidance for the eleven volunteer fire and rescue companies that provide fire suppression and
emergency medical services to the citizens of Frederick County. Each volunteer fire and rescue
company provides fire suppression service, eight provide advanced life support emergency medical
service, one provides basic life support emergency medical service, and two provide first responder
level medical care. The County Fire and Rescue Companies are as follows:
Company 11 - Stephens City Volunteer Fire and Rescue Company
Company 12 - Middletown Volunteer Fire and Rescue Company
Company 13 - Clearbrook Volunteer Fire and Rescue Company
Company 14 - Gore Volunteer Fire and Rescue Company
Company 15 - Round Hill Community Volunteer Fire and Rescue Company
Company 16 - Gainesboro Volunteer Fire and Rescue Company
Company 17 - Star Tannery Volunteer Fire and Rescue Company
Company 18 - Greenwood Volunteer Fire and Rescue Company
Company 19 - North Mountain Volunteer Fire and Rescue Company
Company 20 - Reynolds Store Volunteer Fire and Rescue Company
Company 21 - Millwood Station Volunteer Fire and Rescue Company
Staffing of the fire and rescue stations is accomplished by volunteers from each of the communities
and is supplemented by twenty-four career fire and rescue personnel employed by Frederick County.
The volunteers provide 24 hour a day, seven day a week coverage in all of the fire and rescue
stations. The career fire and rescue personnel staff nine of the eleven stations, ten hours a day, five
days a week as well as providing 24 hour coverage on two advanced life support response vehicles.
These vehicles operate from Company 16 and 18.
The Fire and Rescue Department office is divided into three Divisions. These Divisions are
Operations, Training, and Life Safety. The office is headed by a full-time Director who is employed
by the County. The Director is responsible for supervision of all of the Departments operations. This
includes the supervision of all career personnel, coordinating the service delivery of the volunteer
companies, overseeing emergency services planning, providing volunteer and career training
programs, disaster and hazardous material coordination, and managing Department resources. The
office also has two full-time support staff personnel, an administrative assistant and a secretary.
The Operations Division is divided into three Battalions, having a Fire/Rescue Lieutenant - Field
Supervisor to oversee the career fire and rescue personnel. These Field Supervisors also work with
the volunteer chiefs to coordinate daily activities within each company.
The Life Safety Division is responsible for fire prevention, life safety education programs, fire code
enforcement, and fire investigations. The Life Safety Division is headed by a full-time Fire/Rescue
Frederick County 8-4 Comprehensive Plan
Community Facilities and Services
Battalion Chief - Fire Marshal employed by the County. The division is supported by a full-time
Fire/Rescue Lieutenant - Assistant Fire Marshal. The Fire Marshals are on call on a 24-hour basis
to provide fire investigations, technical support to volunteer companies, and to respond to
emergencies.
The Training Division is responsible for developing, providing and overseeing training programs for
the volunteer and career fire and rescue personnel. This Division is headed by a full-time
Fire/Rescue Battalion Chief - Training Officer employed by the County. The Training Officer is also
the Career Development Advisor, responsible for overseeing the administration of the Career
Development Program.
Future challenges for the Fire and Rescue Department include meeting fire and rescue equipment
needs, maintenance and expansion of current fire and rescue stations, developing water systems for
fire protection, meeting training and certification requirements, increasing emergency medical
service, improving radio communications, providing service for the regional airport as required by
the Federal Aviation Authority regulations, and developing additional fire and rescue stations to meet
future growth within the County.
The County of Frederick, had a population of 34,150 in 1980 and an estimated population of 57,000
in 1999 according to the University of Virginia Center for Public Services. This was a population
increase of 22,850 with no development of new fire and rescue stations. This growth has increased
the response time for existing fire and rescue stations and will undoubtedly lead to the need for
additional fire and rescue services. Planning for future fire station locations and equipment needs
has been accomplished by developing a five-year strategic plan. This plan identifies future station
sites and equipment needs based on projected service demands and response times. The plan
encourages the dedication of sites for new fire and rescue stations within the identified areas during
the rezoning process.
A recent response study was conducted and concluded the need for five additional fire and rescue
stations in the next five years. These stations are to cover the areas of:
Green Springs/White Hall
Rt. 522 South/Rt. 277 East
Middle Road/Cedar Creek Grade
Apple Pie Ridge/Route 522
Route 7/Redbud Road
The response study justifies the need for new fire and rescue stations. The study indicates that in
many areas a ten minute total response time is not being met. Increased calls to each fire station
create a situation where the 2nd due station has to cover additional areas while the V due station is
still out. Non-residential areas such as retail, office, and industrial require increased fire protection
because specialized equipment is necessary to insure safety for these land uses. Other land uses
Frederick County 8 - 5 Comprehensive Plan
Community Facilities and Services
identified as target hazards continue to grow. These include land uses such as schools, nursing
homes, daycare centers, and industrial facilities. These land uses have a higher risk of injury due to
the specific demographics of persons utilizing these facilities.
Existing road conditions; primarily those with gravel or dirt surfaces and horizontal and vertical
curvatures, located outside of the county's Urban Development Area (UDA) create longer response
times. The greatest factor contributing to the need for new fire and rescue stations is the rapid
population growth and increases in dwelling units within and outside of the UDA.
The development of new fire and rescue stations could provide an opportunity to extend satellite
services provided by other county departments and agencies. Allocation of space could be created
within new fire and rescue stations for community services provided by the Sheriff's Office, the
Treasurer's Office, the Voter Registrar's Office, and the Commissioner of the Revenue's Office; as
well as office space for members of the Board of Supervisors.
Airport
The Winchester Regional Airport is a 376 -acre, all weather, 24-hour general aviation airport with
a 5,500 foot runway located southeast of Interstate 81, Exit 313A. The facility currently has 75 tie
down spaces, two 12,000 square foot public clear span hangars, 52 T -hangars and three private
corporate hangars. Based aircraft total 80, and range in size from single engine to large cabin class
business aircraft. Services available include 24-hour U.S. Customs and Immigrations, 24-hour on
call line service, automated weather observation system, computerized weather and flight planning
equipment, full instrument landing system, and rental car service.
The Winchester Regional Airport Authority was formed by the Virginia General Assembly on July
1, 1987. The Authority consists of representatives from the City of Winchester, Frederick, Clarke,
Shenandoah, and Warren counties. Since its formation, the Winchester Regional Airport Authority
has embarked on an extensive airport improvement program. Major capital improvements have been
accomplished in order to comply with Federal safety and design standards. Completed construction
projects include a 1,100 -foot runway extension, pavement resurfacing of the entire runway,
relocation of the taxi way and the creation of safety areas at each end of the runway. New buildings
constructed under this program include a modern general aviation terminal, a 12,000 square foot
clear span hangar, a maintenance hanger with Fixed Base Operator offices, and 42 T -hangar units.
Other completed projects include airfield lighting upgrade, installation of a 40,000 gallon above
ground fuel storage facility, security fencing of the Airport perimeter, and the installation of a
precision instrument approach that provides better all weather access to the Airport.
Collaborating with Frederick County and the Virginia Department of Transportation, the Authority
has also made improvements to primary access roads to the airport. Sewer and water service has also
been established. To date, more than $14 million dollars has been invested in Airport capital
Frederick County 8 - 6 Comprehensive Plan
Community Facilities and Services
improvements, equipment, and promotions through funding received from the Federal Aviation
Administration, Virginia Department of Aviation and the local jurisdictions.
Remaining capital projects include the relocation of Airport Road to remove a portion of the road
that infringes on controlled airspace and land acquisition along Bufflick Road for noise abatement.
Land to accommodate the road relocation project has been acquired by the Airport over the past year
in order to provide the Virginia Department of Transportation a one hundred foot right of way.
Through the support of the member jurisdictions, the Winchester Regional Airport will continue to
evolve into a modern first class air transportation facility which will assist economic development
endeavors in the attraction of new industrial and commercial businesses to the region.
Handley Library
Library service is provided to Frederick County through the Handley Regional Library, which also
serves Clarke County and the City of Winchester. Currently, there are 21,107 active registered
library card holders in Frederick County. During the 1998 fiscal year, Frederick County residents
borrowed 208,988 items from the Handley Library, the Clarke County Library, and the Bookmobile.
The regional system supports education, preschool through post -secondary, by providing assistance
and research materials for projects and papers, and by being open nights, Saturdays, some Sundays,
and during the summer when schools are closed. It is also an important resource for adults seeking
to improve their skills and for introducing preschoolers to books and reading. The library also
provides the business community and the public with information for their research needs as well
as recreational reading.
Bookmobile service to the residents of southern and western Frederick County was expanded in July
1996, as the result of an agreement between the library and Trinity Lutheran Church in Stephens
City. This agreement has allowed the library to use the church parking lot on Wednesdays and
Thursdays as a Bookmobile stop. In addition, Trinity has allowed the library to offer story hours for
children in the church social hall. During fiscal year 1998, nearly 1,000 children and adults have
attended the story hours.
The regional library system continues to be below per capita state standards in the areas of books,
square footage, seating, and periodical holdings; however, important steps have been taken to
remedy this. The Frederick County Board of Supervisors hired Lukmire Partnership of Arlington,
Virginia, to design a 35,000 square foot library for a site at the corner of Tasker Road and Lakeside
Drive, just east of Stephens City. Construction of this new facility is anticipated to begin in the fall
of 1999 and be open for public use in the fall of 2001. Other capital improvements are proceeding
simultaneously, including a complete renovation of the historic Handley Library which involves roof
repairs and replacement, and interior renovations. In addition, a volunteer -directed campaign to raise
Frederick County 8 - 7 Comprehensive Plan
Community Facilities and Services
t
three million dollars for books for the regional system, which began in November 1997, is more than
one-half of the way towards its goal.
County Offices
In 1996, the County completed construction of a 68,000 square foot building adjacent to the
Frederick County Administration Building. Funding for this new building was obtained through the
issuance of a bond. The construction incorporated the existing 32,000 square foot Frederick County
Administration Building, and provide a county government complex totaling 100,000 square feet.
Most of the County's departments and agencies are now housed in this new county government
complex in downtown Winchester.
In 1998, the County modified the Capital Improvements Plan to provide for a Public Safety Facility
for the Sheriff's Department and the Fire and Rescue Department; as well as for Annex Facilities
that would situate satellite offices throughout the County for representatives of the Treasurer's
Office, the Commissioner of Revenue's Office, and the Sheriff s Department. The provision of these
facilities is intended to improve emergency response time, enhance public safety, and provide more
efficient service to County residents. The location of these facilities are envisioned to occur within
areas of dense population, as well as along arterial and major collector road corridors.
Refuse Collection, Landfill, and Recycling
Twelve refuse collection stations are located throughout Frederick County. Nine refuse collection
stations consist of hydraulic compactors with separable roll -off containers and collection facilities
for recyclables, and three sites consist of front-end dumpsters only. The County converts dumpster
sites to compactor stations when warranted by tonnage levels. Consolidation of sites during the
conversion process is also desirable, when practical. Based on research by the Government 12
Student Learning project and staff, the concept of curbside pickup in the densely populated areas of
Frederick County that are currently served by public water and sewer was endorsed by a resolution
of the Board of Supervisors in August, 1998. The Board may elect to offer curbside refuse and
recycling collection anytime after August, 2003.
The Frederick County Landfill is a regional facility that receives refuse from Frederick and Clarke
Counties and the City of Winchester. The landfill is operated by Frederick County as an enterprise
fund and the landfill operation is fee sustaining. The management and planning of landfill operations
are solely the responsibility of Frederick County, with input from an oversight committee comprised
of representatives from Frederick and Clarke counties and the City of Winchester.
Closure of the older section of the landfill, which opened in 1976, was completed in 1994 A new
160 -acre tract of adjacent land, purchased in 1986, was opened for landfilling during 1993.
Frederick County 8 - 8 Comprehensive plan
Community Facilities and Services
Approximately 90 acres of this tract has been permitted for landfilling under the newly adopted
Subtitle "D" Solid Waste Regulations. Both the closure of the old section and the construction of
the new section have been carried out in accordance with new state regulations that require much
more sophisticated environmental protection measures, including composite impermeable liners, a
complete leachate collection system, leachate treatment facility, groundwater monitoring and gas
monitoring.
The current landfill was originally estimated to have adequate capacity for 25 years commencing in
October of 1993. The development of a construction debris landfill should extend the life of the
current sanitary landfill approximately eight years, resulting in a life of 33 years. A tract of land
consisting of 109 wooded acres was purchased from Ryland Carper for the future development of
a construction debris landfill. The permitting, design and construction of this new
construction/debris landfill was completed in 1998. The County should reevaluate tonnage, revenue,
and expenditure trends each year and set fees accordingly. The County should also continue to
evaluate new technologies for waste reduction and recycling that would extend the life of the landfill.
During the 1990's, the Countyplaced collection boxes for recyclable materials at each ofthe citizens'
convenience areas located throughout the County. Through this effort, the County was able to meet
the 1995 recycling mandate of 25 percent mandated by the Commonwealth of Virginia. Due to the
rapid growth in the County, additional programs have been implemented to enable the County to
maintain the 1995 recycling mandate of 25 percent. These programs include brush and yard waste
mulching, composting, waste oil recycling, tire shredding, and household hazardous waste
collections.
New residential developments need to be provided with appropriate means of solid waste collection.
Either private collection or new collection stations should be provided by developers.
Sewer and Water Facilities
The location of public sewer and water lines determines where urban development will occur. The
Urban Development Area described by the Frederick County Comprehensive Plan is roughly the
same as the service areas for public sewer and water. Because sewer and water facility location
determines the location of urban development, great care is needed in planning where such facilities
will be provided.
The Frederick County Sanitation Authority has the responsibility for the treatment, transmission, and
distribution of potable water and the collection and transmission of wastewater. Most of the sewer
and water mains and laterals in the County are owned, operated, and maintained by the Sanitation
Authority.
Frederick County 8 - 9 Comprehensive Plan
Community Facilities and Services
Frederick County and the Sanitation Authority have executed a Facilities Planning Agreement which
sets forth procedures for the planning of sewer and water mains in the County. The agreement
includes provisions for adopting a water and sewer facilities plan as a part of the Comprehensive
Plan, specifying the location of mains over eight inches in size, and includes provisions for review
and update of the plan and for including sewer and water facilities projects in the Frederick County
Capital Improvements Plan.
The City of Winchester owns and maintains sewer and water lines in portions of the County adjacent
to the City corporate limits. Such lines have been extended into the County following a previous
agreement between the City and the County.
The Frederick -Winchester Service Authority has the responsibility ofproviding wastewater treatment
for the Sanitation Authority and the City of Winchester. The Service Authority currently owns the
Opequon Water Reclamation Facility and the Parkins Mills Plant and contracts for their operation.
The City operates the Opequon Facility and the Sanitation Authority operates Parkins Mills.
Treatment of wastewater generated in the County is provided by two sewage treatment plants: the
Opequon Water Reclamation Facility and the Parkins Mills Plant. The Opequon Plant serves the
Abrams Creek drainage area and surrounding drainage areas east and north of Winchester, and
provides sewage treatment for Winchester. The Parkins Mills plant serves the upper Opequon Creek,
Wrights Run, and Stephens Run drainage areas.
The Opequon Water Reclamation Facility has a hydraulic capacity of 8.4 millions gallons per day
with a biological capacity of 18,000 pounds per day. The Opequou Water Reclamation Facility
Capacity Needs Evaluation Report projects this capacity will meet demands through 2008.
The Parkins Mills Plant serves the upper Stephens Run, Wrights Run, and Opequon drainage areas.
The rated capacity of this plant is 2.0 million gallons per day. The current average daily flow of this
plant is about 1.1 million gallons per day.
Frederick County 8-10 Comprehensive Plan
Frederick Cowety Department of Planning
and Development. Winchester, VA
November 2000F)% CILITY .LAN
SEIVER & VANE .
,Community Facilities and Services
Frederick County o° - 12 Comprehensive Plan
Community Facilities and Services
Figure 17 Total New Water and Sewer Connections
80c
700
M
o` 600
w
U
N
C
C 500
0
U
400
300
200
100
0
91 92 93 94 95 96 97 98 99 100
Fiscal Year
Frederick County 8-13 Comprehensive Plan
Community Facilities and Services
Figure 18: Opequon Treatment Plant; Sewer Flows Versus Capacity
2
El city
Q FCSA
Limit
91 92 93 94 95 96 97 98 99 '00
Fiscal Year
Certain portions of the Urban Development Area, such as the Apple Pie Ridge area, may not be
intended to be sewer and water service areas. Rural Community Centers that are outside of the Urban
Development Area may be provided with some form of service, depending on the policies
established for each particular center.
The intention is that additional extensions of sewer and water service will reflect the boundaries of
the Urban Development Area. The extension of mains into areas not included in sewer and water
service areas described by the facilities plan will require an amendment to the Comprehensive Plan.
In this way, the County will maintain an orderly process of development. All sewer and water mains
extended should be publicly owned mains.
Frederick County 8-14 Comprehensive Plan
Community Facilities and Services
Figure 19: Parkins Mill Treatment Plant; Flow Versus Capacity
2
Flow
1.6 mmn� Limit
1.6
1.4
6�
0.6
0.4
0.2
0-
92 93 94 95 96 97
98 99 '00
Fiscal Year
Capital Improvements Plan
The Capital Improvements Plan (CIP) is the community's plan for public facilities. It provides a list
of projects planned for five years and is updated each year as projects are completed and new
projects added. In general, projects on the Capital Improvements Plan are relatively expensive, fixed
assets that require expenditures that do not recur annually and last for a relatively long time.
Frederick County 8- 15 Comprehensive Plan
Community Facilities and Services
The first year in the Capital Improvements Plan should provide a capital budget for the upcoming
fiscal year. The scheduling ofprojects needs to be coordinated with plans for development contained
in the Comprehensive Plan. The Comprehensive Plan should be used as a tool to aid in determining
priorities among projects, for estimating required funding, and for scheduling projects. The Capital
Improvements Plan helps to guide development, to achieve the most efficient use of funds, and to
maintain a stable financial program.
The County's procedures for reviewing and adopting the CIP need to be improved. The CII' needs
to have a direct link to available or projected funds. Projects need to be systematically reviewed
against established standards in order to determine priorities. These standards need to be developed
and reviewed on a regular basis. The County Finance Department should play an active role in the
CIP development process.
Facility Cost Impacts
Rezoning requests should be evaluated to determine their potential impacts on community facilities.
Costs to the County should be estimated in terms of what impact the development, which could
result from the proposed rezoning, would have on facilities and infrastructure. These costs are
estimated in terms of facility use per unit of development. The estimated facility use is determined
through the use of established multipliers which use averages derived from existing development.
These multipliers set out such factors as: expected numbers of vehicle trips, school children, gallons
of sewer and water usage per dwelling unit, square footage of commercial use, or person. The
demand on various facilities resulting from a proposed rezoning can then be estimated based on the
projected number of units which could result. Actual cost estimates are then calculated using the
costs of facilities listed in the Capital Improvements Plan. Initially, costs are estimated in terms of
the actual costs of providing facilities to support the potential development.
In 1991, an impact model was developed for Frederick County which has been utilized to project the
fiscal impacts of rezonings on public schools, parks and recreation, and fire and rescue services for
capital facilities costs. In 1998, a revised impact model was adopted by the Board of Supervisors.
The revised model was designed to incorporate additional modules to project the fiscal impacts of
rezonings on the sheriff's office, the public library system, county administration facilities, and
miscellaneous public facilities, as well as the public agencies that were accounted for in the previous
impact model. The impact model projects the gross potential costs of the facilities that would be
needed to support a new development using the basic formula described above. Credit is given for
the projected revenues that would be generated by the development. Potential revenues are
subtracted from the projected gross costs resulting in an actual projected net fiscal impact of the
development on the County. The impact model will need to be updated annually by county staff to
ensure that the information used in the model is accurate. In general, negative fiscal impacts for
capital facilities costs are realized from residential rezonings, while positive fiscal impacts are
realized from commercial and industrial rezonings.
Frederick County 8-16 Comprehensive Plan
Communitv Facilities and Services
No rezoning should be approved unless the net impacts on community facilities are positive, or if
the negative impacts can be adequately addressed through proffers or some other means. A request
for rezoning may be turned down even though all fiscal impacts appear to be addressed. If there are
other impacts which are not addressed or if the request does not conform to this plan, a similar
method should be developed for determining the impacts of proposed developments on
transportation systems and other public facilities.
Issues:
There is a need to carefully monitor school enrollments and to plan for school
capacity to deal with overcrowding, replacement of outdated facilities, and
population growth in the County.
There is a need to continue supporting fire and rescue squads and to develop policies
to deal with growing emergency service demands.
House number efforts should continue in association with improved emergency
telephone systems.
The County should support improvements at the Winchester Regional Airport as a
part of the overall economic development efforts.
The County should continue to monitor refuse collection sites and should make
improvements or add sites as needed.
The County should continue to monitor landfill recycling efforts should be supported.
The County should maintain a process of careful Capital Improvements Planning
coordinated with Comprehensive Planning.
Frederick County and the Frederick County Sanitation Authority need to continue
coordinated planning of sewer and water facilities following the procedures
described by the Facilities Planning Agreement.
Additional information is needed on the impacts of new development on community
facilities.
Frederick County and the City of Winchester need to maintain coordinated planning
of sewer and water facilities in the County through the Sewer Agreements.
Frederick County 8- 17 Comprehensive Plan
Community Facilities and Services
► Together with the County and the City, the Frederick -Winchester Service Authority
should carefully plan needed sewage treatment capacity based on trends in usage.
The Service Authority needs to develop a capital improvements plan that is
coordinated with City and County plans.
► Water and sewer service should be provided to service areas in the urban
development areas through an orderly process following the Facilities Planning
Agreement and using the Capital Improvements Plan.
Community Facility and Service Policy
GOAL Appropriate services and facilities shall be provided to serve planned land uses and
development
GOAL - Facilities and services should be carefully planned to meet projected needs
Strate1 - Plan sufficient school capacity to meet projected enrollment trends and to meet
appropriate facility standards.
Strate2 -Recognize the changes occurring in demand for emergency services and develop policies
for dealing with those changes.
Strate 3 - Support expansion plans for the Winchester Regional. Airport.
Strate 4 - Monitor refuse collection and landfill use and continue to develop plans for future
improvements. Pursue recycling methods and other methods to extend the life of the landfill.
Strate 5 - Carefully monitor sewer and water use and develop up-to-date improvement plans for
sewer and water facilities.
Strate 6 - Develop and maintain formal and regular relationships and procedures between the
County and providers of facilities and services, including the Sanitation Authority, the City of
Winchester, the Service Authority, the School Board, the Regional Airport Authority, and the Fire
and Rescue Squads.
Strate7 - Use the Capital Improvements Plan to carefully plan community facilities and to
coordinate facilities planning with land use plans.
Frederick Iounty 9- 19 Comprehensive Plan
Communitv Facilities and Services
Stratey 8 - Require that the impacts of new developments on facilities be described and require that
the impacts are addressed through proffers and other means.
Implementation Methods:
1. Carefully monitor school enrollments and plan facilities according to enrollment and
development trends. Update the Capital Improvements Plan each year based on trends.
2. Continue to support fire and rescue squads and plan to increase support according to
development in the various service areas..
3. Develop plans for new emergency service facilities.
4. Continue to convert dumpster sites to compactor sites. Monitor usage. Plan for new refuse
collection sites according to use and planned development patterns.
5. Monitor landfill use. Plan for additional landfill capacity on adjacent land. Explore
alternative disposal methods.
6. Continue to plan for sewer and water main extensions according to the agreements
established with the Sanitation Authority and the City of Winchester. Include planned
extensions in the Capital Improvements Plan.
7. Provide for recycling at collection stations and support a regional materials recovery
center.
8. Carefully monitor sewer and water use and develop a capital improvements plan to
accommodate projected development.
9. Consider means to provide water service to Brucetown.
10. Consider alternative sources of water supply.
11. Minor extensions of sewer and water service to business and industrial uses beyond the
service area may be considered if such uses conform with other County standards. Such
extensions should be reviewed by the Planning Commission for conformance with the Plan.
12. Require that information be provided with rezoning proposals on the impacts of
developmel-it on n
cora unity acilities. impacts should be addressed through proffers and
other means. No rezoning should be approved unless all impacts are adequately addressed.
Frederick County 8- 19 Comprehensive Plan
Community Facilities and Services
t
13. Any sewer or water main six inches in diameter or larger, extended or existing within an
area proposed for inclusion within the County's Sewer and Water Service Area or Urban
Development Area, should be dedicated as a public line to be owned and maintained by the
County Sanitation Authority or City of Winchester when appropriate.
14. Plans for new facilities should be based on demand projections as derived from
population projections in the Comprehensive Plan.
Frederick County 8-20 Comprehensive Plan
AoS�
Frederick County Depmbnent of Plmwng ��
and Development Winchester,VA Cfll� "lLaunu Yacilfies aiRd Servxes
December 2000
Parks and Recreation
The purpose of this chapter is to outline the County's recreational policies and to identify
implementation methods for accomplishing recreational facilities, programs, studies, and plans. It is
not meant to be a detailed recreation plan, but rather it is a part of the County's continuing planning
process and a guide to decision making.
Facilities
The County currently owns and operates two regional parks. Clearbrook Park, located five miles
north of Winchester on Route 11, consists of approximately 55 acres and Sherando Park, located two
miles east of Stephens City on Route 277, consists of approximately 330 acres. Both regional parks
currently serve the County's population with both active and passive recreational programs and
facilities. In addition to these regional parks, five neighborhood parks have been developed which
serve a more specific group with more limited facilities than those in the regional parks.
The neighborhood parks are located at: Reynolds Store Fire Company and Gainesboro Fire Company
in the Gainesboro District, and Round Hill Fire Company in the Back Creek District, and at Frederick
Heights subdivision in the Shawnee District. These neighborhood parks consist primarily of
playground equipment for young children. The Parks and Recreation Department also maintains two
tennis courts at Senseny Road Elementary School for community use.
In 1987, master development plans were adopted for both Clearbrook and Sherando Parks. These
master plans establish development goals for each park, identify unmet recreational needs, provide
unified facility plans, and propose a development program for each park. The master plan for both
Clearbrook and Sherando Parks reflect the recommendations of the County residents and national
standards as outlined in the Virginia Outdoor Plan. These plans emphasize the development of a
swimming pool complex and additional sports, picnic, maintenance, and other support facilities.
Funding has been provided to update the Sherando Park Master Plan. The revisions are scheduled
to be completed by June 30, 2001.
Since the adoption of the master plans, the County has completed the construction of two outdoor
swimming pool complexes, four soccer fields, a maintenance building, one shelter, two playground
areas, two sand volleyball courts, and two fields of a four field softball complex. The County has also
purchased an area to house the maintenance operation for Clearbrook Park. Additional recreational
facilities currently provided are athletic fields, playground, and picnic areas with a variety of
recreational opportunities such as horseshoes, fishing, paddleboats, and volleyball, open space areas
and support facilities. Clearbrook Park, Sherando Park, neighborhood parks and all public school
athletic fields and grounds are maintained by the Parks Division of the County Parks and Recreation
Department. Asa result of a j oint operating agreement with the County School Board, the Parks and
Recreation Department has use of the following Sherando High School facilities when they are not
in use by the high school: lighted football field and track, baseball field, eight outdoor lighted tennis
Frederick County 9- 1 Comprehensive Plan
Parks and Recreation
courts, and four outdoor lighted basketball courts. The Parks and Recreation Department's
Community Center, which was built adjoined to Sherando High School, opened in September of 1993
and contains two racquetball courts, a weight room and a multipurpose room.
The Residential Performance Zoning regulations require that open space be provided in most types
of suburban development. In addition, recreational facilities are required in any residential
development which contains lot sizes of less than 5,000 square feet. It is required that such open
space and facilities be dedicated to homeowners associations. There is a need to examine recreational
and park needs in suburban and urban areas, specifically, the development of a bikeway and trail
system. One need that has been identified is the development of a bikeway and trail system. To date,
the County has constructed a 2.40 mile bicycle facility to serve several residential areas east of
Stephens City, The County has also committed to the construction of a.60 (3,2001.£) bicycle facility
to serve residential areas on the northern perimeter of Sherando Park. These bicycle facilities will link
those residential areas with Sherando Park and Sherando High School. Additional trails would
provide residents the ability to travel safely from their homes to schools, stores, work or recreational
areas without having to share the overcrowded arterial and collector roads with automobiles. Also,
there is a need to examine Residential Performance Zoning regulations to determine whether the
recreational needs of the single family homeowner are being met.
Programs
The Recreation Division of the Frederick County Parks and Recreation Department was created to
provide a comprehensive and accessible program of recreational services and activities for the
residents of Frederick County. A diverse range of recreational and enrichment programs are
provided for all age groups. This broad base of activities includes, but is not limited to, instructional
classes, outdoor recreation programs, sports and athletics, health and fitness programs, cultural and
special events, and trips and excursions.
Programming responsibilities are assigned within the Division's four interest sections --Community
Recreation (Children's Programs, Cultural Arts, etc.); Senior Citizens; Aquatics; and Sports and
Athletics. Staff members work together to identify, develop and implement those activities which
most closely meet the interests and desires of the community. The Division typically implements
programs along age group stratifications such as preschool, youth, teen, adult and senior adult;
however, a shift in programming emphasis has resulted in the development of broader activities to
appeal to family units. In particular, holiday events are planned to include parent and child in a
variety of leisure opportunities.
The majority of recreation programs offered by the Parks and Recreation Department are held within
the 15 public schools in Frederick County and the Parks and Recreation Department's Community
Center. Consequently, a wide variety of recreation offerings has maximized use of the county school
Frederick County 9 - 2 Comprehensive Plan
Parks and Recreation
buildings. The joint efforts of the Frederick County School Board and the Parks and Recreation
Commission/Department resulted in the inclusion of recreational facilities within Sherando High
School. The Department's Community Center, which was built adjoined to Sherando High School,
opened in September of 1993. On August 28, 2000, the Orchard View Community Center is
scheduled to open. This facility, which is attached to the Orchard View Elementary School, will have
a full-size gymnasium that will be programmed during non -school hours.
Citizen Participation
Citizen participation and input regarding recreation programs and park development have been
actively solicited since the creation of the department in 1971.
The Parks and Recreation Commission consists of seven members, including one from each
magisterial district, appointed by the Board of Supervisors for four year terms and two at -large
members recommended by the Commission and appointed by the Board to serve staggered four year
terms.
Future Demands
To help plan for the future leisure service demands, the Parks and Recreation Department has
completed master plans for the County's two regional parks, studied national standards provided in
the Virginia Outdoor Plan, and gathered survey information relating to the provision of leisure
services. Through the utilization of these and any other available resources, it is projected that the
following areas must be addressed if we are to meet future leisure demands:
I . Land acquisition to meet minimum standards
2. Facility development to meet minimum standards
3. Development of recreational centers
4. Increased programming for special populations
5. Increased programming for teens
6. Great diversity of programming so as to better meet the needs of the entire community.
7. Establishment of trail systems and bikeways
Frederick County 9 - 3 Comprehensive Plan
Parks and Recreation
Area Standards
As suggested by the 1996 Virginia Outdoor Plan, the area standard for local recreation and park sites
in Virginia is ten acres of developed park land per thousand population.
Frederick County has a population of approximately 57,000 (based on 1999 provisional estimate data
provided by the University of Virginia Center for Public Services) and currently maintains 404 acres
of park land. Of the 404 acres assigned to the parks, about 240 acres would be considered
developed.
By the year 2001, using the population projections provided by the Frederick County Planning
Department, an additional 166 acres will be needed and by the year 2010, another 130 will be
required if we are to keep pace with the recommended standard of the ten acres per thousand. It is
estimated by the Department of Parks and Recreation that by the year 2020, Frederick County will
need approximately 833 acres of developed park land to adequately serve the County's population.
In meeting the ten -acre per thousand minimum standard for park land, it is recommended by the
Virginia Outdoor Plan to consider the following types of park development:
Frederick County 9 - 4 Comprehensive Plan
Parks and Recreation
NEIGHBORHOOD PARK
Size: 5 - 20 acres
Plan at 3 acres/ 1000 Population
Service Area: Approximately 5 - 15 minutes walking distance or 1/2 mile to 1 '/2 miles
Administrative Responsibility: Local Unit of Government or Homeowners Association
Purpose: The primary function of the neighborhood park is to provide limited types of recreation
for the entire family within easy walking distance. Facilities should be provided for all age groups.
Character: Intensive use and easy access are characteristics of this classification. Ideally, the site
would have areas that are level to gently rolling to accommodate the intensive use facilities, with
shaded areas for passive recreation.
Location: If possible, the neighborhood park should be located near a school and /or the
neighborhood center and away from railroads, major streets and other hazardous barriers.
Potential Facilities:
*playground
*badminton courts
*ball diamond
*swimming pool
*basketball courts
*volleyball courts
*tennis courts
*fishing pond
*shuffleboard courts
*recreation center
*picnic facilities
*walking trails
*horseshoe courts
*bikeway
*football/soccer field
Play fields usually serve a dual purpose is this type of facility. They provide an area for sports and
running games and also serve as open space. Intensive use areas (the playground area and hard
surfaced courts) are buffered from other activities by passive natural areas and pedestrian access
corridors. Programmed activities such as organized athletics are often suitable in neighborhood
parks. Although limited parking facilities are provided, site design should encourage pedestrian
access to the greatest extent possible.
Rural communities may want to consider deleting neighborhood parks and include their function in
larger community parks which could better serve the needs of widely dispersed local population.
From an economic standpoint, it would be more beneficial for a rural locality to have a few
strategically located, well designed, larger facilities than to invest in several small sites and not have
the funds to properly develop and maintain them.
Frederick County 9 - 5 Comprehensive Plan
Parks and Recreation
COMMUNITY PARK
Size: 20 -50 acres
Plan at 3 acres/1000 Population
Service Area: Approximately 15 minutes driving time
Administrative Responsibility: Local Unit of Government
Purpose: Community parks should primarily support active recreation activities and be capable of
withstanding intensive use, while still containing a fair amount of open space.
Character: The site usually varies from relatively flat open space to moderately sloping wooded
area. Such a park should be adaptable to a wide variety of recreational activities. Access is gained
by auto, bicycles, or walking.
Location: Locate when possible near the center of the community with good access and serviced
by a public transportation system.
Potential Facilities:
* playgrounds
* tennis courts
* horseshoe courts
* ball diamonds
* volleyball courts
* beach\swimming area
* picnic facilities
* swimming pool
* shuffleboard courts
* basketball courts
* parking area
* football\soccer fields
* trails: walking, hiking,
biking, fitness
* natural area
* fishing lake or stream
access
* recreation center
A multitude of activities must be provided by this intensive -use recreational facility. The recreation
center is often the focal point of the park. Organized activities are grouped in the surrounding area.
Their location is dependent upon the natural terrain, need for control, and vehicular access. Any
existing natural qualities, such as topography, water features, and trees, should be preserved and
utilized as natural buffers between activity areas as well as to protect the recreation environment from
surrounding, incompatible influences. These natural elements should also be used to provide a space
for more passive forms of recreation such as nature walks, picnicking, and fishing.
In the rural setting, this park category may take the place of the neighborhood park. It can better
serve a widely dispersed population than two or three smaller sites. Community parks, along with
neighborhood parks (where applicable), usually meet most of the close -to -home recreation needs of
most localities.
Frederick County 9 - 6 Comprehensive Plan
Parks and Recreation
REGIONAL PARK
Size: 50- 150 acres
Plan at 4 acres/1000 Population
Service Area: 15 - 25 minutes driving time
5 - 15 miles service radius
Administrative Responsibility: Local Unit of Government
Purpose: Regional Parks should serve the recreational needs of large portions of the local population.
They should contain a wide variety of intensively developed areas for day use recreation while
providing ample open space with generous buffers between activity areas.
Character: The site could vary from flat open space to moderately to steeply sloping topography.
It should be capable of supporting a wide variety of activities with ample buffer and natural areas.
Sitting on a stream or lake is highly desirable. The regional park needs to be accessible by auto as
well as pedestrians and bicycles.
Location: When possible, locate the regional park so that it is near the center of the service area.
It should be on or near an arterial or major collector road providing good access to the facility. In
urban or suburban situations, easy access to mass transit is highly desirable. The site should also be
accessible by pedestrians and bicyclists.
Potential Facilities:
*playgrounds
*natural area
*ball diamonds
*parking areas
*recreation centers
*swimming pool and/or
beach with swimming area
*trails
*tennis courts
* fishing/boating
*basketball courts
*shuffleboard courts
*golf
*picnic facilities
*lake or stream
*horseshoe courts
*volleyball courts
*football/soccer fields
Frederick County 9 - 7 Comprehensive Plan
Parks and Recreation
RECREATION CENTERS
The recreation center may be found at the neighborhood, community, district, and regional parks.
At the neighborhood level, the recreation center is usually constructed between 15, 000 and 20,000
square feet. It generally will include multipurpose rooms, an arts and crafts area, game room, kitchen,
lounge and lobby, restrooms, and office. If a gymnasium is not available in a neighborhood school,
the recreation center may also include a gymnasium and locker room facilities.
The recreation center in a large park that serves a community will be considerably larger, from 50,000
-100,000 square feet, and will include several multipurpose rooms, gymnasium, indoor pool, shower
and locker rooms, game room, arts and crafts area, an auditorium or areas for performing arts, class
or club rooms, kitchen, large meeting room, restrooms, office, lounge or lobby, and some specialized
areas such as a ceramics workshop or weight room. An important consideration in all recreation
facilities is to provide adequate storage space.
Frederick County 9 - 8 Comprehensive Plan
Parks and Recreation
EXISTING REGIONAL PARK FACILITIES
Currently, the Parks and Recreation Department is responsible for operating and maintaining the
following facilities:
Clearbrook Park
Clearbrook Park, covering 55 acres, is located approximately five miles north of Winchester, on
Route 11. Clearbrook Park is open 365 days a year, from 8:00 a.m. to dark and includes:
*four lighted athletic fields
with concessions
*paddleboats
*playgrounds
*outdoor swimming pool
*maintenance complex
Sherando Park
*three -acre lake
*horseshoe pits
*vintage red caboose
*passive areas
*fishing
*volleyball
*tables & grills
*picnic shelter
Sherando Park is located on Route 277, approximately two miles east of I-81, near Stephens City.
The park consists of 330 acres, approximately one-half of which is undeveloped. Sherando Park is
open 365 days a year, from 8:00 a.m. to dark and includes:
*five -acre lake
*model radio airplane
facility
*seven lighted athletic
fields with concessions
*four outdoor lighted
basketball courts
*eighteen -hole disc golf
course
*outdoor swimming pool
*fishing
*four soccer fields
*horseshoe pits
*eight lighted tennis courts
*hiking trails
*community center
facilities
*paddleboats
*passive areas
*volleyball
*playgrounds
*picnic shelters
*tables & grills
Based on the demand standards established by the 1996 Virginia Outdoor Plan, Frederick County
should use the following recommendations as a guide for future park development.
Frederick County 9 - 9 Comprehensive Plan
Parks and Recreation
Table 15:
Facility Needs Based on Minimum Standards Established in the 1996 Virginia Outdoor Plan
_
}] 47 p■; 11■ [■
nTa l-1 '
k,
NOOdsr ap
aft do
A iCP/t� +j�}y '.
Needs Cap
B2a9M, ars
y{�:r/� p'1 t1} /y
;rpt a ia,Ul
!Needs Gap
113a don
y{y�,y l��1 /y.
02 $fl,$Q
Archery Range
1/50,000
0
0
1
1
Baseball Diamond
1/6,000
*7
2
3
6
Basketball Court
1/5,000
5
5
7
11
Bicycle Trails
1 mile/1,000
2.4 miles
37.6
57.6
77.6
Soccer Fields
1/5,000
4
6
8
12
Horseshoes
1/10,000
8
-4
-2
0
Softball
1/3,000
**5
12
15
21
Swimming Pools ***
1/10,000
2
3
4
6
Tennis Courts
1/2,000
23
3
7
17
Park Land
I Oac./1,000
404
-4
196
396
Ice Skating
1/30,000
0
1
2
2
Picnicking
10/1,000
400
0
200
400
Skateboard Park
1/80,000
0
0
0
1
In -Line Hockey
1/30,000
0
1
2
2
Amphitheater
1/40,000
0
1
1
2
Source: Frederick County Department of Parks and Recreation
Because these facilities share time with softball, this figure has been adjusted according to
percent of use.
** Because these facilities share time with baseball, this figure has been adjusted according to
percent of use.
*** Jr. Olympic Pool
Frederick County 9-10 Comprehensive Plan
Parks and Recreation
Conclusions
As the population of the Winchester -Frederick County area continues to increase, there will
undoubtedly be greater emphasis placed on the County's Parks and Recreation Department. As
indicated by the standards provided in the 1996 Virginia Outdoor Plan, (referred to in this chapter),
there currently exists a need to concentrate on further facility development just to meet present
minimum standards, and a greater need to establish a long range capital improvement program to
insure the provision of the physical amenities required to meet future leisure demands.
At this time, priority should be given to bring our park system up to the recommended minimum
standard, but strong consideration should also be given to the acquisition of park land to meet future
needs while desirable open space is still available at a reasonable cost.
In addition to the facilities that are needed to meet current and future demands, in eastern Frederick
County and western Frederick County, the Parks and Recreation Department will also need
additional professional staff if the County is to accommodate an already increasing demand for
recreational programs.
Recreation Policy
GOAL Contribute to the phjuical, mental. and cultural need: of the eornmunity, its economic
and social wen tieing, and its sense of civics pride} and social re,spoisihility through a complete
Program ofparks and recreation,.
Strategy 1 - Insure that appropriate open space and facilities are provided with new development.
Strategy 2 - Identify the recreational, parks, and open space needs of the County.
Strategy 3 - Make available a wide range of year-round recreational opportunities.
Strategy 4 - Seek alternative funding methods for the provision of existing and identified recreational
needs.
StrStrateg 5 - Encourage cooperative efforts with private, semi-public, and public providers of
recreational opportunities.
Frederick County 9- 11 Comprehensive Plan
Parks and Recreation
Implementation Methods:
1. Prepare a County -wide recreation plan which identifies recreational, park, and open space
needs.
2. Continue to solicit public opinion in planning parks and recreation.
3. Continue to encourage the participation and financial support of civic groups, businesses,
and other organizations and individuals for recreational needs.
4. Continue to utilize State and Federal grants and loans for financing and programming
County recreational needs and especially for major capital projects.
5. Continue to expand our cooperative relationship with the Frederick County School Board
jointly meeting identified County recreational needs.
6. Continue to cooperate with the private sector, the semi-public sector, and other public
providers of recreation in meeting identified recreational needs.
GOAL - cont nue to rl ve-1op the Couwy's rqdonal pgrk as a ingi lr sou ee of recreational
,facilities amWlivities.
Strategy 1 - As finances are available, improvements to the Sherando and Clearbrook Parks should
take place according to the adopted master plans.
Implementation Methods:
1. Use the capital improvements planning process to provide improvements to the regional
parks.
2. Seek alternative sources of funding for park improvements.
Frederick County 9- 12 Comprehensive Plan
Parks and Recreation
GO -4L -Insure that appropriate open space and recreational facilities are provided in urban and
rural areas.
Strategy 1 - Insure that appropriate open space and recreational facilities are provided in association
with new urban development.
Strategv 2 - Provide for suitable recreational opportunities for all portions of the County.
Strategy 3 - Provide for a trail system and bikeway plan.
Implementation Methods:
1. Use a County -wide recreation plan to develop standards for open space and recreational
facilities in new urban developments.
2. Use a County -wide recreation plan to identify the recreational needs of residents in all
portions of the County.
3. Identify recreational needs associated with the Rural Community Centers.
4. Review land development regulations to insure that appropriate standards are provided
for open space and recreational facilities in new developments.
GOAL - Provide recreational programs and activities based on identified needs and available
.f "ending. -
Strategv I - Identify recreational program needs.
Strategy 2 - Solicit public opinion on recreational programs to be provided.
Strategy 3 - Coordinate with Frederick County School Board, the public sector, the semi-public
sector, and private organizations for the provision of recreational program funds, services, and
facilities.
Frederick County 9-13 Comprehensive Plan
Parks and Recreation
Implementation Methods:
1. Prepare a County -wide recreation plan identifying program needs.
2. Develop and maintain citizen participation in the identification of recreational program
and facility needs.
3. Actively solicit contributions for the provision of recreational programs and program
facilities, from all segments of the community, both public and private.
4. Structure the provision of all program facilities, such as indoor community centers, to
recognize land use decisions and policies.
5. Actively utilize public, semi-public, and private facilities for the provision of recreational
programs.
Frederick County 9-14 Comprehensive Plan
FREDERICK COUNTY
ADMINISTRATION
COUNTY of FREDERICK
Department of Public Works
540/665-5643
FAX: 540/678-0682
MEMORANDUM
TO: Susan K, Eddy, Senior Planner, Department of Planning and Development
FROM: Harvey E. Strawsnyder, Jr., P.E., Director of Public Works
SUBJECT: Fiscal Year 2005-2006 Capital Improvements Plan for Publics W`` orks
DATE: September 14, 2004
Attached is our proposed Capital Improvement Plan (C.I.P.) for Fiscal Year 2005-2006. Our
proposed plan includes the following projects: New Animal Shelter, Expansion of the Greenwood Citizens'
Convenience Area and a New Citizens' Convenience Site to replace the existing Back Creek/Gainesboro site.
The animal shelter project has been included in our capital improvement plan for the past six (6)
years. Funds have been allocated in this year's budget (2004/2005) for the design of the new facility which
will be located adjacent to the existing regional jail. To that end, we are currently in the process of selecting
an architect to complete the design. We anticipate completing the design on or before May, 2005, advertising
by June 1, 2005, and awarding a contract after July 1, 2005. We intend to include funding for construction in
the upcoming budget.
The proposed expansion of the Greenwood site and the new replacement site for the Back
Creek/Gainesboro facility are being included in the capital improvement plan even though a permanent site has
not been located for the Back Creek/Gainesboro facility. These improvements have been included numerous
times in past budgets. However, they were deleted because of budgetary constraints. We will continue to
include these projects in our C.I.P. because of the need to provide a site which will safely acconurlodate an
ever increasing traffic flow.
The attached map has been revised to reflect the site of the new animal shelter. The Greenwood
convenience site was previously located on this map. The proposed Back Creek/Gainesboro site has not been
determined to date; however, the existing Back Creek/Gainesboro site is reflected on the map.
HES/rls
Attachment: as stated
cc: file
C:\Corel\V1'ordPerfect\Rhonda\C1P llocuinents\2011.-211(16('11'\plancipAlP,jNl.iuem
107 North Kent Street - Winchester, Virginia 22601-5000
2005-2006
FREDERICK COUNTY CAPITAL IMPROVEMENTS PLAN
Departmental Request
Prioritization Summary
New and Carry Over
Project Requests
July 2, 2004
Department of Planning and Development
2005-2006 Departmental Request Prioritization Summary
Not, and Carry Over (Modified and Unmodified)Project Requests
Department: Public Works Approved By:
Dept.
Project
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
TOTAL
Priority
Title
Cost
Cost
Cost
Cost
Cost
CIP
Cost
2,501
I
New Animal
2501
Shelter
Greenwood
2
Citizens'
20
180
Convenience
200
Site
Expansion
3
Gainesboro
40
180
Citizens'
220
Convenience
Site
4
5
6
7
8
9
10
11
TOTAL
2561
360
2,921
The amounts listed above should be multiplied by 1,000.
ILegend
Frederick County
Solid Waste Managment Facilities
0 1.5 3 6 9 12
Miles
Frederick County Dept. of GIS
107 N. Kent St.
Winchester, VA 22601 Draft
September 9, 2004
•
J
•
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: New Frederick County Animal Shelter
Date Prepared: August 9, 2004
Agency: Public Works
Agency Contact Person: Harvey E. Strawsnyder, Jr., P.E. Phone Number: 540-665-5643
Location of Project: See Below
Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This project will replace the existing Esther Boyd Animal Shelter which will be displaced by
landfill development in the near future (approximately 3 years). The new shelter needs to be
enlarged to accommodate an ever increasing population of dogs and cats. For estimate purposes,
we have adopted a 12,000 square foot building with appropriate fencing and parking areas. This
size of a structure would provide the necessary upgrades to accommodate the growth of the
animal population and provide humane, state-of-the-art animal care.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
It is planned to construct the new animal shelter on a site adjacent to the regional jail which is
located in the Fort Collier Industrial Park. The proposed location will allow the shelter to share
parking and an access road with the new work release complex associated with the regional jail.
We anticipate initiating and completing the design of the new shelter in FY 2005. The
construction would follow the design with a completion in FY 2006.
Coordination: If the project is dependent upon or is being planned in conjunction with any other
ID
project(s), identify it/them and indicate the relationship between the projects.
This project will be constructed on property adjacent to the regional jail. This will allow sharing
of access and parking. Utilities are also readily available at this site This combination would
result in reduced site development costs. It is also anticipated that some part-time labor will be
provided by the jail for site maintenance.
2005-2006 Capitalmprovements an ro�ect equests
Page 1
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
PTY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
171
171
Surveying, &
Design
Land
Acquisition
Site Preparation
165
165
& Improvements
Construction
2,100
2,100
Furniture and
65
65
Equipment
Other (opening
clay collection)
TOTAL
171
2,330
2,501
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
X* "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
*Building cost was based on a unit rate of $175 per square foot. The amounts listed above
should be multiplied by 1,000.
2005-2006 Capitalmprovements Plan PrQlect ReqUests
Page 2
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2005
2006
2007
2008
2009
FY 2010
2,501
General
171
2,330
Fund
Other Fund
State
Grants
Bonds and
Debts
Other
Fund-
raising
-71
2,501
TOTAL
171
2,330
Please describe the source of funding (i.e. type of grant):
The amounts listed above should be multiplied by 1,000.
2005-2006 CapitalImprovements Plan PrQlect Requests
Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The animal shelter will serve the citizens of Frederick County.
Please describe the need for this project.
The project is necessary to replace and upgrade the existing facility to accommodate an ever
increasing animal population and more stringent regulations imposed by the state veterinarian.
Also, the future landfill development will eventually displace the existing animal shelter building.
Please describe and justify the proposed location of the project.
Refer to previous comments.
2005-2006 CapitalImprovements Plan PrQject Requests
Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
The proposed project does provide a public service by providing humane treatment of unwanted
animals.
2005-2006 Capitalmprovenimts Plaii Pro.ject Requests
Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The shelter fulfills a requirement to provide a "pound" for unwanted animals.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
N/A
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
M
2005-2006 Capitalmprovements Plan PrQlect ReqLiests
Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
IM
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The general public fully expects Frederick County to provide an animal shelter. We have received
numerous amounts of unsolicited support for the new shelter.
2005-2006 Capitalmprovements Plan PrQlect Requests
Page 7
C�
•
•
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: New Frederick County Convenience Site - Greenwood Road
Date Prepared: August 12, 2004 Agency: Public Works
Agency Contact Person: Harvey E. Strawsnyder, Jr., P.E. Phone Number: 540-665-5643
Location of Project: See Below Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This project will expand the existing trash drop-off on Greenwood Road which has become
overburdened by residential growth in the area. The expansion would add another compactor and
a separate entrance and exit to the facility for improved traffic flow, keeping traffic from backing
out onto Greenwood Road during particularly busy times of the day. This project would require
several months to complete and include fencing, paving and a buffer of trees.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
If the county is not planning on instituting curbside collection in the immediate future, then
expansion is required to keep pace with growth.
Project Priority: _ �®
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Estimate Cost (in 2004 dollars): 7200,000
2005-2006 Capital mprovements Plan Project Requests
Page 1
PROPOSED EXPENDITURES
Element
VFY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
20
20
Surveying, &
Design
Land
Acquisition
Site Preparation
120
120
& Improvements
Construction
0
Furniture and
60
60
Equipment
Other (opening
day collection)
TOTAL
0
20
180 1
1
1
200
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
X Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests
Page 2
N�
Source of Funding: indicate the projected amount for each funding source.
PROPOSED FITNDING gOtT-RCF.c
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2005
2006
2007
2008
2009
FY 2010
General
20
180
200
Fund
Other Fund
State
Grants
Bonds and
Debts
Other
Fund-
raising
TOTAL
0
20
180
200
Please describe the source of funding (i.e. type of grant): The funding for the proposed
Greenwood expansion would be derived from the general fund. A percentage of the capital
will be reimbursed from Clarke County who's citizens currently utilize the site under a
special agreement, currently 11 percent.
The amounts listed above should be multiplied by 1,000.
2005-2006 Capitalnprovements Plan roject Requests
Page 3
0
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
6348 persons (2004 est.) For Frederick County residents.
Please describe the need for this project.
The project is necessary to provide adequate, safe trash disposal service for citizens living in the
Greenwood Road area of Frederick County. This site is also shared with the citizens of Clarke
County via a written agreement.
Please describe and justify the proposed location of the project.
Site is existing. Intent is to expand site and make it more user friendly. Adjacent developer of
Channing Drive project has proferred to pay the Greenwood Fire Company for the lease of the
property.
2005-2006 CapitalImprovements Plan Project Requests
Page 4
Conformance to the Comprehensive Plan: �®
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
It does meet our department's goals and objectives of providing a solid waste disposal site for
household trash. The expansion is shown on the Comprehensive Plan.
Public Health, Safety, or Welfare: �� s1�
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
It definitely affects health and safety by providing a safe means of disposing of household trash.
apital Improvements Plan Project Requests
Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
M
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
No
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
No
2005-2006 Capital Improvements Plan Project equests
Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
No
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support_
The public would definitely support the expansion to eliminate the long waiting line to dispose of
their trash.
2005-2006 Capitalimprovements Plan Project Requests
Page 7
2005-2006 Capital Improvements Plan Project Requests
Page 8
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: New Frederick County Convenience Site - Gainesboro
Date Prepared: August 18, 2004 Agency: Public Works
Agency Contact Person: Harvey E. Strawsnyder, Jr., P.E. Phone Number: 540-665-5643
Location of Project: See Below Magisterial District: Gainesboro
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The citizens convenience site will be relocated and expanded somewhere in the Gainesboro
District to accommodate fencing and control illegal dumping at the site. This project would
require several months to complete and include fencing, earthwork, retaining was, electric,
paving and a buffer of trees. A site has not been located at this time.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
Project Priority, :
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project.-
Estimate
roject:
Estimate Cost (in 2004 dollars): $220,000
PROPOSED EXPENDITURES
2005-2006 Capital Iniproverneiits an equests
Page 1
Element
VFY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006_
2007
2008
2009
FY 2010
Planning,
20
20
Surveying, &
Design
Land
20
20
Acquisition
Site Preparation
120
120
& Improvements
Construction
0
Furniture and
60
60
Equipment
Other (opening
dny collection)
TOTAL
0
40 1
180 1
1
1
220
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided_
X Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g_ no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capitai Improvements Plan Project equests
Page 2
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2005
2006
2007
2008
2009
FY 2010
General
40
180
220
Fund
Other Fund
State
Grants
Bonds and
Debts
Other
Fund -
raisin
TOTAL
0
40
180
220
Please describe the source of funding (i.e. type of grant):
General Fund
The amounts listed above should be multiplied by 1,000.
200-2006 Capital Improvements Pixi Project Requests
Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
Approximately 2000 persons
Please describe the need for this project.
The project is necessary to provide adequate trash disposal service for citizens living in the
Gainesboro area of Frederick County. Existing site is completely inadequately and cannot be
expanded to provide for safe ingress and egress and fencing to prevent illegal dumping.
Please describe and justify the proposed location of the project.
Intent is to provide much -improved service for residents in the western end of the county.
200-2006 apitaImprovements Plan Project Requests
Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
Current site is a safety hazard for those vehicles entering and leaving the site. It is also
overrun by rodents and snakes due to its proximity to Back Creek._ It is the department's desire to
provide
2005-2006 apita mprovements Plan Project Requests
Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
2005-2006 Capital Improvements Plan Project Requests
Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
2005-2006 Uapital Improvements Man Project Requests
Page 7
2005-2006 CapitalImprovements Plan Project Requests
Page 8
HANDLEY
REGIONAL
LIBRARY
�l
j_:DLEY REWj'
A Public Library Serving Winchester, Frederick and Clarke Counties
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
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24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
Virginia Public Libraries Ranked by 2003 Holdings Per Capital
Library Name
Population
FY2003 Data
Grand Total
Holdings
FY2002 Data
Population
FY2001 Data
FY2000 Data
FY1999 Data
Materials
Per Capita
Grand Total Holdings
Population
Grand Total Holdings
Population
Grand Total Holdings
Population
Grand Total Holdings
Pearisburg Public Library
2,729
45,145
16.54
Materials Per Capita
Materials Per Capita
Materials Per
Capita
P
Materials Per
Capita
Iris Brammer Library
2,111
33,637
15.93
2,729
43,615
15.98
2,729
40,135
14.71
2,618
40176
15.35
2,128
37,399
17.57
Mary Riley Styles Public Library
11,100
115,601
10.41
2,111
32,507
15.40
2,111
30,347
14.38
2,283
26852
11.76
2,083
26,306
12.63
Waynesboro Public Library
19,600
192,907
9.84
10,377
109,108
10.51
10,377
111,600
10.75
9,800
115509
11.79
9,800
113,346
11.57
Clifton Forge Public Library
4,300
36,463
8.48
19,520
188,548
9.66
19,520
185,133
9.48
19,200
198164
10.32
18,549
210,370
11.34
Bristol Public Library
17,300
132,748
7.67
4,289
41,438
9.66
4,289
41,604
9.70
4,300
38300
8.91
4,400
38,108
8.66
Staunton Public Library
23,500
173,879
7.40
17,367
128,967
7.43
17,367
123,909
7.13
17,200
118764
6.90
17,300
116,894
6.76
Highland County Public Library
2,500
16,007
6.40
23,853
173,112
7.26
23,853
171,639
7.20
24,300
171786
7.07
24,400
150,293
6.16
Lonesome Pine Regional Library
107,900
667,346
6.18
2,536
14,915
5.88
2,536
14,087
5.55
2,500
13088
5.24
2,525
11,818
4.68
Richmond Public Library
193,000
1,036,421
5.37
107,414
669,155
6.23
107,414
653,748
6.09
108,500
637576
5.88
107,200
632,914
5.90
Williamsburg Regional Library
64,400
337,086
5.23
197,790
1,046,894
5.29
197,790
1,024,556
5.18
191,300
986301
5.16
194,200
932,230
4.80
Richmond County Public Library
9,100
46,251
5.08
60,100
333,048
5.54
60,100
312,028
5.19
58,300
298491
5.12
53,900
282,347
5.24
Rockbridge Regional Library
39,100
194,127
4.96
8,809
47,910
5.44
8,809
29,037
3.30
8,700
27100
3.11
8,700
25,739
2.96
Radford Public Library
15,500
75,774
4.89
39,072
170,998
4.38
39,072
172,120
4.41
38,800
171138
4.41
38,000
162,403
4.27
Petersburg Public Library
32,200
156,421
4.86
15,859
74,773
4.71
15,859
73,921
4.66
16,100
74566
4.63
15,400
68,030
4.42
Buchanan County Public Library
25,900
118,144
4.56
33,740
154,035
4.57
33,740
152,990
4.53
34,000
150753
4.43
34,300
146,544
4.27
Salem Public Library
24,900
113,104
4.54
26,978
118,824
4.40
26,978
128,307
4.76
28,400
129190
4.55
29,500
114,712
3.89
Poquoson Public Library
11,600
51,684
4.46
24,747
113,145
4.57
24,747
113,860
4.60
24,400
106909
4.38
24,600
97,317
3.96
Orange County Public Library
27,100
119,806
4.42
11,566
50,755
4.39
11,566
47,338
4.09
11,400
42703
3.75
11,300
39,999
3.54
Middlesex County Public Library
9,800
42,692
4.36
25,881
108,332
4.19
25,881
101,901
3.94
25,300
94458
3.73
24,100
82,826
3.44
Roanoke County Public Library
87,700
373,790
4.26
9,932
39,040
3.93
9,932
35,711
3.60
9,600
30546
3.18
9,400
26,561
2.83
Colonial Heights Public Library
17,000
71,142
4.18
85,778
379,919
4.43
85,778
397,440
4.63
83,700
370393
4.43
82,000
342,896
4.18
Rappahannock County Library
7,000
28,715
4.10
16,897
69,259
4.10
16,897
64,319
3.81
16,600
60774
3.66
16,500
59,900
3.63
Alexandria Library
137,500
540,059
3.93
6,983
128,283
26,611
544,896
3.81
6,983
NA
NA
7,600
25025
329
6,800
24,195
3.56
Roanoke City Public Library
94,600
360,771
3.81
4.25
128,283
480,329
3.74
119,900
430853
3.59
123,386
381,965
3.10
Mathews Memorial Library
9,300
34,903
3.75
94,911
354,711
3.74
94,911
348,132
3.67
93,800
356556
3.80
101,200
361,699
3.57
Lancaster County Public Library
11,400
41,137
3.61
9,207
31,991
3.47
9,207
39,634
4.30
9,200
38761
4.21
9,200
37,941
4.12
Botetourt County Library
30,600
109,591
3.58
11,567
44,585
3.85
11,567
43,342
3.75
11,300
42957
3.80
11,300
40,439
3.58
Halifax County -South Boston Reg, Librar
37,000
130,511
3.53
30,496
100,792
3.31
30,496
97,746
3.21
29,500
91155
3.09
29,500
83,209
2.82
Campbell County Public Library
50,800
178,173
3.51
37,355
126,721
3.39
37,355
123,136
3.30
37,100
123136
3.32
36,900
153,466
4.16
Pamunkey Regional Library
129,000
433,197
3.36
51,078
172,851
3.38
51,078
168,661
3.30
49,800
161820
3.25
49,900
154,922
3.10
Portsmouth Public Library
98,400
326,579
3.32
122,959
415,864
3.38
121,959
399,654
3.28
121,600
377919
3.11
112,200
379,458
3.38
Wythe -Grayson Regional Library
44,600
144,505
3.24
100,565
325,348
3.24
100,565
341,137
3.39
97,200
335468
3.45
97,700
298,054
3.05
Heritage PublicLibrary
21,100
67,449
3.20
45,516
140,589
3.09
45,516
135,898
2.99
43,600
132881
3.05
43,000
127,902
2.97
Blackwater Reg. Library (formerly Rawls)
75,400
240,738
3.19
20,388
65,264
3.20
20,388
62,461
3.06
20,300
60233
2.97
20,300
58,019
2.86
Norfolk Public Library
234,100
747,336
3.19
74,889
234,817
3.14
74,889
213,502
2.85
74,400
220666
2.97
74,400
220,717
2.97
Lewis Egerton Smoot Memorial Library
17,600
56,097
3.19
234,403
1,125,944
4.80
234,403
1,092,474
4.66
225,700
1064512
4.72
231,900
1,040,703
4.49
Charlotte County Library
12,700
40,377
3.18
16,803
57,171
3.40
16,803
55,014
3.27
17,000
55162
3.24
16,600
57,476
3.46
Smyth -Bland Regional Library
40,100
123,023
3.07
12,472
38,859
3.12
12,472
44,462
3.56
12,900
56660
4.39
12,700
55,100
4.34
Chesapeake Public Library
205,100
628,748
3.07
39,952
120,407
3.01
39,952
114,359
2.86
39,600
109922
2.78
39,600
119,127
3.01
Danville Public Libra Y
47,100
143,686
3.05
199,184
735,713
3.69
199,184
684,188
3.43
197,000
669073
3.40
193,700
685,683
3.54
Fauquier County Public Library
58,900
178,966
3.04
48,411
139,115
2.87
48,411
136,073
2.81
50,200
109444
2.18
50,700
135,780
2.68
Chesterfield County Public Library
270,700
800,903
2.96
55,139
157,937
2.86
55,139
148,591
2.69
53,500
154958
2.90
53,167
167,020
3.14
James L. Hamner Public Library
11,700
34,238
2.93
259,903
839,833
3.23
259,903
767,875
2.95
252,200
746045
2.96
248,300
671,798
2.71
Blue Ridge Regional Library
91,300
264,790
2.90
11,400
30,225
2.65
11,400
25,739
2.26
10,600
24271
2.29
10,000
24,271
2.43
Bedford Public Library System
67,800
194,881
2.87
92,753
295,146
3.18
92,753
254,011
2.74
89,900
268129
2.98
90,000
262,149
2.91
66,670
192,290
2.88.
66,670
247,860
3.72
63,900
225429
3.53
62,800
154,451
2.46
10/25/2004
1 of 2
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Virginia Public Libraries Ranked by 2003 Holdings Per Capital
Library Name
FY2003 Data
FY2002 Data
FY2001 Data
FY2000 Data
FYI 999 Data
Population
Grand Total
Holdings
Population
Grand Total Holdings
Population
Grand Total Holdings
Population
Grand Total Holdings
Population
Grand Total Holdings
47
Essex Public Library
10,000
Materials
28,645
Per Capita
2.86
Materials Per
Capita
Materials Per
Capita
Materials Per Capita
Materials Per Capita
48
Southside Regional
45,400
129,176
2.85
9,989
26,936
2.70
9,989
22;956
2.30
9,300
21803
2.34
9,064
22,705
2.50
49
Washington County Public Library
51,200
140,578
2.75
45,526
93,953
2.06
45,526
89,615
1.97
43,400
90018
2.07
43,300
91,894
2.12
50
Arlington Dept. of Libraries
194,300
532,713
2.74
51,103
128,865
2.52
51,103
114,108
2.23
50,500
100058
1,98
49,400
92,264
1.87
51
Jefferson -Madison Regional Library
184,300
499,340
2.71
189,453
540,081
2.85
189,453
556,233
2.94
189,900
578104
3.04
180,600
590,416
3.27
52
Newport News Public Library System
179,300
481,628
2.69
179,601
533,124
2.97
179,601
511,719
2.85
173,500
528576
3.05
173,500
462,989
2.67
53
York County Public Library
58,800
156,933
2.67
180,150
465,332
2.58
180,150
451,532
2.51
179,900
445233
2.47
177,500
434,927
2.45
54
Fairfax County Public Library
1,028,700
2,715,110
2.64
56,297
148,124
2.63
57,500
122,076
2.12
57,500
109359
1.90
56,650
103,306
1.82
55
Samuels Public Library
32,500
84,945
2.61
991,247
2,630,510
2.65
1,003,099
2,576,546
2.57
962,800
2519780
2.62
949,800
2,333,436
2.46
56
Augusta County Library
66,300
172,832
2.61
31,584
85,097
2.69
31,584
84,747
2.68
29,600
82885
2.80
29,600
82,085
2.77
57
Meherrin Regional Library
35,600
92,313
2.59
65,615
187,528
2.86
65,615
177,170
2.70
62,400
193602
3.10
60,800
154,750
2.55
58
Prince William Public Library System
360,400
924,665
2.57
35,644
87,129
2.44
35,644
82,378
2.31
35,500
88668
2.50
33,900
91,099
2.69
59
J. Robert Jamerson Memorial Library
13,700
34,955
2.55
326,238
937,194
2.87
326,238
931,848
2.86
309,700
97995
0.32
318,748
814,978
2.56
60
Henrico County Public Library
271,700
691,121
2.54
13,705
35,042
2.56
13,705
34,210
2.50
13;400
32211
2.40
13,200
27,650
2.09
61
Northumberland Public Library
12,800
32,141
262,300
688,075
2.62
262,300
621,149
2.37
249;200
622046
2.50
254,194
644,667
2.54
62
Madison County Library, Inc.
12,900
2.51
12,259
32,814
2.68
12,259
31,385
2.56
11,700
29336
2.51
11,400
24,693
2.17
63
Shenandoah County Library
36,800
31,936
2.48
12,520
31,489
2.52
12,520
28,840
2.30
12,700
29256
2.30
12,500
28,027
2.24
64
Loudoun County Public Library
205,800
90,971
2.47
35,075
78,804
2.25
35,075
72,038
2.05
36,300
64905
1.79
35,600
35,245
0.99
65
Lynchburg Public Library
65,600
506,781
2.46
169,599
452,307
2.67
169,599
417,584
2.46
155,900
418716
2.69
156,374
374,998
2.40
66
Tazewell County Public Library
43,300
160,300
2.44
65,269
160,130
2.45
65,269
164,799
2.52
64,600
171387
2.65
65,600
154,460
2.35
67
Eastern Shore Public Library
51,500
99,872
117,900
2.31
2.29
44,598
96,521
2.16
44,598
125,320
2.81
45,900
129826
2.83
47,100
124,911
2.65
68
Charles P, Jones Memorial Lib+ary
23,000
52,640
2.29
51,398
120,804
2.35
51,398
119,827
2.33
45,700
115119
2.52
45,600
109,333
2.40
69
Virginia Beach Public Library
428,400
979,324
2.29
19,229
55,706
2.90
19,229
54,469
2.83
19,400
54752
2.82
19,600
56,185
2.87
70
Suffolk Public Library System
69,200
157,273
2.27
425,257
935,407
2.20
425,257
898,303
2.11
421,000
868584
2.06
419,200
844,684
2.01
71
Caroline Library, Inc.
22,200
49,291
2.22
63,677
160,932
2.53
63,677
142,617
2.24
63,500
131463
2.07
67,195
118,559
1.76
72
Galax -Carroll Regional Llbrary
36,300
78,158
2.15
22,121
46,639
2.11
22,121
45,813
2.07
21,700
43134
1.99
21,300
44,114
2.07
73
Appomattox Regional Library System
80,700
171,673
2.13
36,082
74,586
2.07
36,082
71,898
1.99
34,700
68567
1.98
34,800
65,646
1.89
74
Nottoway County Library
15,600
33,184
2.13
79,934
169,867
2.13
79,934
168,291
2.11
77,400
175023
2.26
72,814
171,728
2.36
75
Hampton Public Library
145,200
306,281
2.11
15,725
32,377
2.06
15,725
33,615
2.14
15,200
31510
2.07
15,100
31,510
2.09
76
Amherst County Public Library
31,700
65,774
2.07
146,437
294,305
2.01
146,437
303,369
2.07
136,200
294177
2.16
137,700
304,402
2.21
77
Handley Regional Library
100,300
203,971
2.03
31,894
53,319
1.67
31,894
50,065
1.57
30,400
46700
1.54
30,100
46,659
1.55
78
Gloucester Library
35,000
71,173
2.03
95,446
200,056
2.10
95,446
145,499
1.52
92,100
134600
1.46
92,100
134,046
1.46
79
Fluvanna County Public Library
22,300
44,705
2.00
34,780
67,891
1.95
34,780
62,892
1.81
34,500
58921
1.71
33,900
55,539
1.64
80
Culpeper County Library
35,900
71,736
2.00
20,047
45,274
2.26
20,047
44,739
2.23
19,600
52534
2.68
18,600
50,152
2.70
81
Central Rappahannock Regional Library
243,100
482,903
1.99
34,262
69,836
2.04
34,262
66,059
1.93
33,400
59712
1.79
32,700
55,546
1.70
82
Franklin County Public Library
48,700
95,690
1.96
218,838
453,164
2.07
218,838
471,982
2.16
214,500
458502
2.14
202,600
443,679
2.19
83
Montgomery -Floyd Regional Library
99,200
190,371
1.92
47,286
92,407
1.95
47,286
93,739
1.98
46,000
91719
1.99
47,000
92,471
1.97
84
Pulaski County Library System
34,800
63,684
1.83
97,503
196,696
2.02
97,503
196,053
2.01
91,700
164633
1.80
89,900
177,076
1.97
85
Cumberland County Public Library
9,200
16,731
1.82
35,127
68,847
1.96
35,127
68,155
1.94
34,700
71745
2.07
34,496
69,915
2.03
86
Pittsylvania County Public Library
62,100
112,810
1.82
9,017
16,303
1.81
9,017
15,399
1.71
8,400
14645
1.74
8,200
13,546
1.65
87
Russell County Public Library
29,600
48,226
1.63
61,745
107,077
1.73
61,745
96,942
1.57
59,000
92405
1.57
58,600
84,268
1.44
88
Massanutten Regional Library
134,700
217,597
1.62
30,308
47,192
1.56
30,308
2,555
0.08
28,900
39391
1.36
29,100
38,179
1.31
89
Central Virginia Regional Library
36,100
56,892
1.58
131,370
204,697
1.56
131,370
201,414
1.53
122,500
2500
0.02
119,637
173,520
1.45
90
Powhatan County Pudic Library
24,000
34,086
1.42
35,343
56,300
1.59
35,343
53,139
1.50
33,900
51490
1.52
32,400
49,019
1.51
22,377
29,086
1.30
22,377
25,173
1.12
22,300
20715
0.93
21,000
19,542
0.93
Totals/Statewide Average
1,353,940
6,333,811
4.68
1,340,749
6,252,667
4.66
1,339,749
6,067,501
4.53
1,314,301
5,887,187
4.48
1,210,671
5,336,246
4.41
10125/2004
2of2
C�
•
•
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Parking Lot and Sidewalk addition at Bowman Library
Date Prepared: Oct.1, 2004 Agency: Handley Regional Library
Agency Contact Person: Trish Ridgeway Phone Number: 662-9041, ext.14
Location of Project: Stephens City Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic
information, such as the location, size, acreage, floor area, capacity, etc.
This project is the Library's top capital improvement priority. It is a safety issue for
Bowman Library users. To provide a safe means for people to reach Bowman Library,
Handley Regional Library proposes that a sidewalk be constructed to connect with existing
sidewalks at the library. (See preliminary drawings that were previously submitted.)
Additionally, more parking is needed to prevent individuals from parking on Tasker Road
when the existing lot is full, a situation that is happening more and more frequently.
The 4 -foot wide sidewalk will extend approximately 400-500 ft. (approximately 4,000 sq.ft.)
beyond the sidewalk that now borders the parking lot. Two options are shown on the
drawings. The Library had requested Painter -Lewis provide two alternatives, and both
options are estimated to cost about the same. The Library has chosen Option 2. This
option brings the sidewalk to a point on Lakeside Drive most likely to be used by residents,
almost all of whom are coming from the east. It would require a culvert system that
duplicates the one currently used on the corner of Lakeside and Tasker.
The parking lot expansion would enlarge the lot from 101 spaces to 221 spaces
(approximately 4,000 additional sq. yd.) and would relieve the overcrowding that forces
individuals to park on Tasker Road during peak library use times. This work will not
require additional storm drainage work but will necessitate moving shrubbery, planting
trees and bushes, installing curbs and gutters, and installing parking -lot light fixtures to
match the current down -light fixtures.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work
that might have been done in previous years, including studies or other planning.
The project will take approximately 3-5 months.
Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s),
identify it/them and indicate the relationship between the projects.
N/A
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and current status of
project:
This is the Number 1 on Handley Regional Library's list. The project awaits funding.
Estimate Cost (in 2002 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
005
2006
2007
2008
2009
FY 20010
Planning,
Surveying, &
$11,500
$ 11,500
Design
Land
Completed
Acquisition
Site Preparation
&
144,157
144,157
Improvements
Construction
72,811
72,811
Furniture and
Equipment
N/A
Other (opening
day collection
TOTAL
$228,468
$228,468
2005-2006 Capital Improvements Plan Project Requests Page 2
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the
estimate, please do so in the space provided
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
The Library paid Painter/Lewis to provide the preliminary design.
Shockey provided the estimate
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
Ist FY
2nd FY
3rd FY
4th FY
51h FY
Beyond FY
TOTAL
005
2006
2007
2008
2009
2010
General Fund
$228,468
Other Fund
State Grants
Bonds and
Debts
Other
Fund -raisin
TOTAL
1$228,468
Please describe the source of funding (i.e. type ofgrant);
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided
by the project.
The Mary Jane and James L. Bowman Library opened July 16, 2001. Year round an
average of 10,000 individuals a month enter the Library. The Library serves all age groups
from very young children to senior citizens and provides recreational and education
materials for them. The library is a favorite location for families to visit together and
serves many children and adults when they are working on school assignments or self-
improvement. The library supplies computer access for word processing and other office
applications and for Internet usage.
Please describe the need for this project.
Parking Lot: One children's program last fall attracted over 450 attendees. Library users
park on Tasker Road or in the nearby town -house parking lot because the library lot is
full. This usually occurs during elections, children's programs and the library's twice -
annual book sales. Opening a car door or helping small children exit a car in the face of
Tasker Road traffic is dangerous.
The library has public seating space for 183. In addition, the meeting room holds 120
people and is available for area groups to use. Also, since the book processing staff,
bookmobile staff, and unit supervisors operate out of Bowman Library, staff takes up 11 to
16 parking spaces during the business day and 7 to 8 spaces in the evenings. The Library
is also a polling place for Frederick County.
Library of Virginia standards call for 190 or more parking spaces for a public library
building of Bowman's size. Frederick County standards require 100 spaces, and since
money was tight for the project, Public Works decided to use the county standard.
Sidewalk: The Bowman Library has proved very popular with children and families.
Children from the Lakeside Drive side of the Library often bicycle or walk to the library.
If they bicycle, they ride on Tasker Road where the traffic often goes faster than the 45
mph speed limit. If they walk, they can walk across the field between the library and
Lakeside Drive, and many children jump the drainage ditch, rather than walk to the
corner where it is easy to get across. Mothers, who want to walk, complain they have to use
Tasker Road when they have children in strollers.
Please describe and juste the proposed location of the project.
The parking lot location is the area that was set aside for parking lot expansion.
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan?
Is the project consistent with established policies?
Yes.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety
risk?
Safety is the primary reason for this request. It is very dangerous for bicyclists and
walkers to be on Tasker Drive. More individuals would be comfortable coming on foot or
by bicycle if there were a safer route. Likewise parking along the roadside at Tasker also is
not safe. The Bowman Library is a polling place for Frederick County and parking ss a
problem during elections.
2005-2006 Capital Improvements Plan Project Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal requirement?
No
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as needing
assistance? Would the project provide equivalent services to apopulation group that is currently under served
relative to other areas of the County?
Public libraries in general serve segments of population who cannot afford to purchase
many books for their own libraries as well as those that lack computers and Internet
access. Through pooling of funds, public libraries make available to the public at large
expensive printed works, books on tape, and computer databases that an individual or
most companies could not afford.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would theproject improve
the tax base, reduce operating expenses, produce revenue, or otherwise have apositive effect on the local economy?
Realtors, firms relocating, and homebuyers see Public Libraries as a very positive local
quality of life factor. Libraries provide information on business start-up, investing, and
company management.
2005-2006 Capital Improvements Plan Project Requests Page 6
Coordination with other projects:
Is the project necessaryfor the successful completion of otherprojects? Is the project part of a larger project?
No
Public Support.
Are county residents fully informed and supportive of the proposed project? List the methods used to determine
public support.
It is citizen's requests and complaints, both to Library staff and to members of the Board
of Supervisors, that continue to push this proposal.
2005-2006 Capital Improvements Plan Project Requests Page 7
•
J
•
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Northern Frederick County Library Branch
Date Prepared: Oct. 1, 2004 Agency: Handley Regional Library
Agency Contact Person: Trish Ridgeway Phone Number: 662-9041, ext. 14
Location of Project: Near Cross Junction Magisterial District: Gainesboro
Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic
information, such as the location, size, acreage, floor area, capacity, etc.
Construction of a 7,000 sq.ft. branch library with expansion possible to 10,000 square feet.
Initial parking should be for up to 35 vehicles. The proposed location would be on Rt. 522
in the Gainesboro district, but this could change depending on patterns of library use in the
next 3 to 4 years and on whether donated land could be located. The acquisition of the land
of 3 to 4 acres would be in fiscal year 2007/2008. The library itself would be constructed
the following fiscal year.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work
that might have been done in previous years, including studies or other planning.
Building program complete 2007/2008
Land acquisition
2007/2008
Hire architect
2007/2008
Hire general contractor
2008/2009
Begin construction
2008/2009
Complete construction
2008/2009
Furnish Library
2009/2010
Open Library
2009/2010
Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s),
identify it/them and indicate the relationship between the projects.
NIA
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and current status of
project:
This project continues to rank 2nd on Handley Regional Library's capital requests.
Estimate Cost (in 2002 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
Design
Land Acquisition
$36,000-
$36,000-
48,000
48,000
Site Preparation &
Improvements
Construction
Furniture and
Equipment
Other
TotalBldg. Costs..............................................................................................................................................
....
..
945,000
............................
............ .........945,00.0
Books, etc.
*60,000
60,000
TOTAL
1,0500,000
$190419000-
190539000
'The Bowman Library at Stephens City with architect's fees and furniture and equipment,
but without books, cost approximately $145 per square foot. Since a site has not selected,
it is difficult to estimate site costs. Books, books on tape, videos, CDs, and DVDs are
calculated with a beginning collection of 30,000 items at a rough estimate of $20 each.
2005-2006 Capital Improvements Plan Project Requests Page 2
Basis of Cost Estimates: Check one of the following Ifyou want to provide more detailed information on the
estimate, please do so in the space provided.
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
✓ "Preliminary" estimate, (e.g no other basis for estimate, guesstimate)
On the land cost, we have talked to a landowner who had a contract in 2001 for a 5 -
acre residential lot on route 522 at $11,980. See information on estimate cost above.
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
Ist FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond FY 201t
TOTAL
General Fund
$48,000
$48,000
Other Fund
State Grants
Bonds and
Debts
$945,000
Other
Fund -raisin
60,000
TOTAL
$48,097,05,000
$1,0539000
Please describe the source offending (i.e. type of grant):
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided
by the project.
This branch would serve most of those who live in the Gainesboro district along with other
citizens who travel in the area. In July 2001 the bookmobile began a twice -weekly stop at
Redland Church on route 522. Approximately 725 items are checked out each month with
the bookmobile there only eight hours per week.
Please describe the need for this project.
Now that the Bowman Library is completed, the residents of Gainesboro district comprise
the largest population group that is the most distance from a library within the regional
system. The Library will provide materials and programming for patrons from toddlers to
senior citizens. It will provide recreational and educational materials. It will be a prime
source for homework help since it will be open nights and on weekends when school
libraries are closed. The library will supply computer access for word processing and
other office applications and for Internet usage. There will be a meeting room of 425
square feet in which area groups can meet.
Please describe and juste the proposed location of the project.
The exact location is yet to be determined. Ideally, a public library should be easy to get to,
be located on a major road, and be very visible from the road. Location criteria are similar
to those for a retail establishment. If a location other than route 522 meets these criteria, it
would also be acceptable. Beginning the search for a location now may facilitate the
donation of land.
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan?
Is the project consistent with established policies?
Yes.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety
risk?
Frederick County Citizens of all ages checked out 359,575 items in 2003-2004; over 240,000
items per year are borrowed from the Bowman Library. Many senior citizens utilize
public libraries; for many of them, the library is their primary social outlet. They
volunteer at the library; they visit it each daily or weekly because there is no cost and the
staff is friendly. Our introductory computer classes that are offered twice yearly attract
many senior citizens.
Public libraries also serve an important recreational source for children. Our summer
reading program this year registered 2,200 preschoolers and school-age children system
wide. We distributed over 1,005 books (all donated) as reading incentives to program
participants.
2005-2006 Capital Improvements Plan Project Requests Page 5
Legal Requirement.
Is the project required in order to meet a State or Federal mandate or some other legal requirement?
No
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as needing
assistance? Would the projectprovide equivalent services to a population group that is currently under served
relative to other areas of the County?
The Bowman Library, the Handley Library, and the Clarke County Library provide
services to the residents of Frederick County. Other than the sparsely populated far
southwest corner of the County, Gainesboro residents have the farthest drive to reach a
library.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would the project improve
the tax base, reduce operating expenses, produce revenue, or otherwise have apositive effect on the local economy?
Realtors, firms relocating, and homebuyers see Public Libraries as a very positive local
quality of life factor. Libraries provide information on business start-up, investing, and
company management.
2005-2006 Capital improvements Plan Project Requests Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a larger project?
We have discussions with Frederick County School Superintendent William Dean about
the possibility of collaboration when a new Gainesboro School is constructed, but are only
in the general discussion stage.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods used to determine
public support.
Regular users of the bookmobile and residents of the community have anecdotally
indicated strong support.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 Departmental Request Summary
Department: Handley Regional Library Approved By: Richard Stephenson,
HRL Board Chairman
Trish Ridgeway, Director
Dept.
Priority
Project Title
FY 2005
Cost
FY 2006
Cost
FY 2007
Cost
FY 2008
Cost
FY 2009
Cost
TOTAL CIP
Cost
I
Bowman
Parking lot &
Sidewalk
Additions
$228,468
$228,468
2
NW Library
Land
Acquisition &
Site work
$48,000
$1,005,000
$1,053,000
3
4
5
6
7
8
9
10
11
TOTAL
$1,281,468
2005-2006 Capital Improvements Plan Project Requests Page 8
FREDERICK COUNTY
PARKS AND RECREATION
COUNTY of FREDERICK
Parks and Recreation Department
James M. Doran, Director
540-665-5678
FAX: 540-665-9687
www.co.frederick.va.us
e-mail: fcprd@co.frederick.va.us
MEMO
To: Eric R. Lawrence, Director, Planning Department
From: James M. Doran, Director, Parks and Recreation Department', .
Subject: 2005-2006 CIP Requests 0
Date: October 1, 2004
Attached as requested is the Department's 2005-06 CIP requests as
approved by the Parks and Recreation Commission at their
September 21, 2004 meeting.
JMD/sm
107 North Kent Street
Winchester, VA 22601
Jim
A110,
FREDERICK COUNTY PARKS
Frederick County Schools
sz
® Elementary Schools
p Middle Schools\,
O High Schools
Fire Stations
Reynolds Store Fire Co.
,\
Urban Development Area
Roads
:.
N Primary
, \
Secondary
Y r
\
Tertiary
\.
Parks
;Parcels
-
\
F77 City / Town
2005-2006 Departmental Request Prioritization
Summary
Department: Parks and Recreation Department Approved by:
2005-2006 Departmental Request Prioritization
Dept.
Project
FY 2006
FY 2007
FY 2008
FY
FY 2010
TOTAL
Priority
Title
Cost
Cost
Cost
2009
Cost
CIP Cost
Cost
1
Indoor
9,000,000
9,000,000
Pool
2
Playground
88,000
88,000
Sherando
Park
3
Water
1,000,000
1,000,000
Slide/
Spray
Ground
Clearbrook
Sherando
Parks
4
Park Land
2,302,737
2,302,737
East FC
5
Park Land
1,409,549
1,409,549
West FC
6
Open Play
386,591
386,591
Areas -
Clearbrook
7
Skateboard
490,752
490,752
Park/ln-
line
Hockey
8
Lake/Trails/
858,001
858,001
Parking
(708,925)
with 2 multi-
purpose
fields
irrigated
(130,000)
9
Softball
514,922
514,922
Complex
Sherando
2005-2006 Departmental Request Prioritization
Summary
Department: Parks and Recreation Department ADDroved bv:
Dept.
Project
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
TOTAL
Priority
Title
Cost
Cost
Cost
Cost
Cost
CIP Cost
10
Baseball
1,056,741
1,056,741
Complex
Renovation
Sherando
11
Soccer
1,178,435
1,178,435
Complex
12
Tennis/
403,887
403,887
Basketball
Complex
Clearbrook
13
Tennis/
649,882
649,882
Picnic
Areas
Sherando
14
Shelter/
401,254
401,254
Stage -
Clearbrook
15
Mainten-
205,725
205,725
ance
Compound
Sherando
16
Access Road
829,781
829,781
with
Parking and
Trails
17
Field
7,040,000
7,040,000
House
TOTAL
10,0888,000
5,447,630
2,750,098
2,490,529
7,040,000
27,816,257
PARKS AND RECREATION SECTION - FREDERICK COUNTY COMPREHENSIVE PLAN
The purpose of this chapter is to outline the County's recreational policies
and to identify implementation methods for accomplishing recreational
facilities, programs, studies, and plans. It is not meant to be a detailed
recreation plan, but rather it is a part of the County's continuing planning
process and a guide to decision making.
Facilities
The County currently owns and operates two regional parks. Clearbrook Park,
located five miles north of Winchester on Route 11, consists of approximately
55 acres and Sherando Park, located two miles east of Stephens City on Route
277, consists of approximately 330 acres. Both regional parks currently serve
the County's population with both active and passive recreational programs and
facilities. In addition to these regional parks, five neighborhood parks have
been developed which serve a more specific group with more limited facilities
than those in the regional parks.
The neighborhood parks are located at: Reynolds Store Fire Company and
Gainesboro Fire Company in the Gainesboro District, and Round Hill Fire
Company in the Back Creek District, and at Frederick Heights subdivision in
the Shawnee District. These neighborhood parks consists primarily of
playground equipment for young children. The Parks and Recreation Department
also maintains two tennis courts at Senseny Road Elementary School for
community use.
In 1987, master development plans were adopted for both Clearbrook and
Sherando Parks. These master plans establish development goals for each park,
identify unmet recreational needs, provide unified facility plans, and propose
a development program for each park. The Master Plans for both Clearbrook and
Sherando Parks reflect the recommendations of the County residents and
national standards as outlined in the Virginia Outdoor Plan. These plans
emphasize the development of a swimming pool complex and additional sports,
picnic, maintenance, and other support facilities. In 2001, the Sherando Park
Master Plan was revised and adopted.
Since the adoption of the Master Plans, the County has completed the
construction of: two outdoor swimming pool complexes, four soccer fields, a
maintenance building, two shelters, two playground areas, two sand volleyball
courts and two fields of a four field softball complex. The County has also
purchased an area to house the maintenance operation for Clearbrook Park.
Additional recreational facilities currently provided are athletic fields,
playground, and picnic areas with a variety of recreational opportunities such
as horseshoes, fishing, paddle boats, and volleyball, open space areas and
support facilities. Clearbrook Park, Sherando Park, neighborhood parks and
all public school are maintained by the Parks Division of the County Parks and
Recreation Department. As the result of a joint operating agreement with the
County School Board, the Parks and Recreation Department has use of the
following: Sherando High School facilities when they are not in use by the
high school: lighted football fields and track, baseball fields, 24 outdoor
lighted tennis courts, and four outdoor lighted basketball courts. The Parks
and Recreation Department's Community Center, which was built adjoined to
1
Sherando High School, opened in September of 1993 and contains two racquetball
courts, a weight room and a multipurpose room.
The Residential Performance zoning regulations require that open space be
provided in most types of suburban development. In addition, recreational
facilities are required in any residential development which contains lot
sizes of less than 5,000 square feet. It is required that such open space and
facilities be dedicated to homeowners associations. There is a need to
examine recreational and park needs in suburban and urban areas, specifically,
the development of a bikeway and trail system. To date, the County has
constructed a 2.40 mile bicycle facility to serve several residential areas
east of Stephens City. The County has also committed to the construction of a
.60 of a mile (3,200 l.f.) bicycle facility to serve residential areas on the
northern perimeter of Sherando Park. These bicycle facilities will link those
residential areas with Sherando Park Sherando High School. Additional trails
would provide residents the ability to travel safely from their homes to
schools, stores, work or recreation areas without having to share the
overcrowded arterial and collector roads with automobiles. Also, there is a
need to examine Residential Performance Zoning regulations to determine
whether the recreational needs of a single family homeowner are being met.
Programs
The Recreation Division of the Frederick County Parks and Recreation
Department was created to provide a comprehensive and accessible program of
recreational services and activities for the residents of Frederick County. A
diverse range of recreational and enrichment programs was provided for all age
groups. This broad base of activities includes, but is not limited to,
instructional classes, outdoor recreational programs, sports and athletics,
health and fitness programs, cultural and special events, and trips and
excursions.
Programming responsibilities are assigned within the Division's four interest
sections, Community Recreation (Children's Programs, Cultural Arts, etc),
Senior Citizens, Aquatics, Lifetime Leisure and Fitness and Sports and
Athletics. Staff members work together to identify, develop and implement
those activities which most closely meet the interests and desires of the
community. The Division typically implements programs along age group
stratifications such as preschool, youth, teen, adult and senior adult;
however, a shift in programming emphasis has resulted in the development of
broader activities to appeal to family units. In particular, holiday events
are planned to include parent and child in a variety of leisure opportunities.
The majority of recreation programs offered by the Parks and Recreation
Department are held within the 16 public schools in Frederick County and the
Parks and Recreation Department's Community Center. Consequently, a wide
variety of recreation offerings has maximized use of county school buildings.
The joint efforts of the Frederick County School Board and the Parks and
Recreation Commission/Department resulted in the inclusion of recreational
facilities within Sherando High School. The Department's Community Center,
which was built adjoined to Sherando High School, opened in September of 1993.
The Orchard View Community Center, which is attached to Orchard View
Elementary School opened in August 2000 and has a full-size gymnasium
available for recreational activities during non -school hours.
2
Citizen Participation
Citizen participation and input regarding recreation programs and park
development have been actively solicited since the creation of the department
in 1971.
The Parks and Recreation Commission consists of eight members, including one
from each magisterial district, appointed by the Board of Supervisors for four
year terms and two at -large members recommended by the Commission and
appointed by the Board to serve staggered four year terms.
Future Demands
To help plan for future leisure service demands, the Parks and Recreation
Department has completed Master Plans for the County's two Regional Parks,
studies national standards provided in the Virginia outdoor Plan, and gathered
survey information relating to the provision of leisure services. Through the
utilization of these and any other available resources, it is projected that
the following areas must be addressed if we are to meet future leisure
demands.
1. Land acquisition to meet minimum standards
2. Facility development to meet minimum standards
3. Development of recreation centers
4. Increased programming for special populations
5. Increased programming for teens
6. Greater diversity of programming so as to better meet the needs of the
entire community.
7. Expansion of trail systems and bikeways.
Area Standards
As suggested by the 2002 Virginia outdoor Plan, the area standard for local
recreation and park sites in Virginia is ten acres of developed park land per
thousand population.
Frederick County has a population of approximately 61,219 (based on estimates
provided by the Frederick County Planning Department) and currently maintains
396 acres of park land. Of the 396 acres assigned to the parks, about 220
acres would be considered developed.
Using the population projections provided by the Frederick County Planning
Department, an additional 216 acres are needed to meet the current demand;
another 68 acres by 2010 and 60 acres by 2015 will be required if we are to
keep pace with the recommended standard of the ten acres per thousand
population. It is estimated by the Parks and Recreation Department that by
the year 2020, Frederick County will need approximately 800 acres of developed
park land to adequately serve the County's population.
In meeting the ten -acre per thousand minimum standard for park land, it is
recommended by the Virginia Outdoor Plan to consider the following types of
park development:
3
NEIGHBORHOOD PARK
+ Size
5-20 acres
Plan at 3 acres/1000 Population
+ Service Area
Approximately 5 - 15 minutes walking distance or 'A mile to 1 V2 miles
+ Administrative Responsibility
Local Unit of Government.
+ Purpose
The primary function of the neighborhood park is to provide limited types of
recreation for the entire family within easy walking distance. Facilities
should be provided for all age groups.
+ Character
Intensive use and easy access are characteristics of this classification.
Ideally, the site would have areas that are level to gently rolling to
accommodate the intensive use facilities, with shaded areas for passive
recreation.
+ Location
If possible, the neighborhood park should be located near a school and/or the
neighborhood center and away from railroads, major streets and other hazardous
barriers.
+ Potential Facilities
o playground
o
volleyball courts
o picnic facilities
o
badminton courts
o tennis courts
o
walking trails
o ball diamond
o
fishing pond
o horseshoe pits
o
swine-dng pool
o shuffleboard courts
o
bikeway
o basketball courts
o
recreation center
o football/soccer field
Play fields usually serve a dual purpose in this type of facility. They
provide an area for sports and running games and also serve as open space.
Intensive use areas (the playground area and hard surfaced courts) are
buffered from other activities by passive natural areas and pedestrian access
corridors. Programmed activities such as organized athletics are often
4
suitable in neighborhood parks. Although limited parking facilities are provided, site
encourage pedestrian access to the greatest extent possible.
Rural communities may want to consider deleting neighborhood parks and include their fun
community parks which could better serve the needs of widely dispersed local population.
standpoint, it would be more beneficial for a rural locality to have a few strategically
designed, larger facilities than to invest in several small sites and not have the funds
and maintain them.
COMMUNITY PARK
+ Size
20-50 acres
Plan at 3 acres/1000 population
+ Service Area
Approximately 15 minutes driving time
+ Administrative Responsibility
Local Unit of Government
+ Purpose
Community parks should primarily support active recreation activities and be capable of
intensive use, while still containing a fair amount of open space.
+ Character
The site usually varies from relatively flat open space to moderately sloping wooded are
should be adaptable to a wide variety of recreational activities. Access is gained by a
walking.
+ Location
Locate when possible near the center of the community with good access and serviced by a
transportation system.
9
+ Potential Facilities
o playgrounds
o
football/soccer fields
o picnic facilities
o
trails: walking, hiking,
o tennis courts
biking, fitness
o ball diamonds
o
natural areas
o horseshoe pits
o
fishing lake or stream access
o shuffleboard courts
o
beach and swimming area
o basketball courts
o
swimming pool
o volleyball courts
o
parking area
o
recreation center
A multitude of activities must be provided by this intensive -use recreational
facility. The recreation center is often the focal point of the park.
Organized activities are grouped in the surrounding area. Their location is
dependent upon the natural terrain, need for control, and vehicular access.
Any existing natural qualities, topography, water features, trees, etc.,
should be preserved and utilized as natural buffers between activity areas as
well as to protect the recreation environment from surrounding, incompatible
influences. These natural elements should also be used to provide a space for
more passive forms of recreation such as nature walks, picnicking and fishing.
In the rural setting, this park category may take the place of the
neighborhood park. It can better serve a widely disbursed population than two
or three smaller sites. Community parks, along with neighborhood parks (where
applicable), usually meet most of the close -to -home recreation needs of most
localities.
REGIONAL PARK
+ Size
150-300 acres
Plan at 4 acres/1000 population
+ Service Area
15-25 minutes driving time
5-15 miles service radius
+ Administrative Responsibilitv
Local Unit of Government
+ Purpose
Regional Parks should serve the recreational needs of large portions of the
11
local population. They should contain a wide variety of intensively developed
areas for day use recreation while providing ample open space with generous
buffers between activity areas.
+ Character
The site could vary from flat open space to moderately to steeply sloping
topography. It should be capable of supporting a wide variety of activities
with ample buffer and natural areas. Sitting on a stream or lake is highly
desirable. The regional park needs to be accessible by auto as well as
pedestrians and bicycles.
+ Location
When possible, locate the regional park so that it is near the center of the
service area. It should be on or near an arterial or major road providing
good access to the facility. In urban or suburban situations, easy access to
mass transit is highly desirable. The site should also be accessible by
pedestrians and bicyclists.
+ Potential Faciliti
o playgrounds
o picnic facilities
o tennis courts
o ball diamonds
o horseshoe courts
o basketball courts
o volleyball courts
o shuffleboard courts
o football/soccer fields
+Size
o trails
o natural area
o lake or stream
o fishing/boating
o parking areas
o golf (on larger
sites with ample land)
o recreation centers
o swimming pool and/or beach
with a swimming area
GREENWAY
Any length, preferably longer than one mile
Typically 75-100 feet or wider
+Service area
Depends upon the location, size and significance of the corridor
+Administrative Responsibility
Federal, state, local or public/private partnership
+Purpose
Greenways are established to protect, preserve, and maintain existing natural
and cultural corridors; to link population centers with recreational,
educational and business areas and other population centers; and to provide
recreational and non -motorized transportation opportunities along these
corridors by using natural features (ridge -lines, steep slopes), utility
rights-of-way, and watercourses (streams, rivers, canals, etc.).
+Character
7
Depending on the location, it can range from rugged terrain with scenic views
and extensive vegetation to open level meadows. The greenway can be a
separate entity or a portion of any of the other park categories.
+Potential facilities
o Camping
o
fishing
o Picnic facilities
o
access points
o trails (all types)
o
canoeing
o natural area
o
parking areas
o winter sports
o
boating and facilities
o historic sites
RECREATION CENTERS
The recreation center may be found at the neighborhood, community, district
and regional parks. At the neighborhood level, the recreation center is
usually constructed between 15,000 and 20,000 square feet. It generally will
include multipurpose rooms, an arts and crafts area, game room, kitchen,
lounge and lobby, restrooms and office. If a gymnasium is not available in a
neighborhood school, the recreation center may also include a gymnasium and
locker room facilities.
The recreation center in a large park that serves a community will be
considerably larger, from 50,000-100,000 square feet, and will include several
multipurpose rooms, gymnasium, indoor pool, shower and locker rooms, game
room, arts and crafts area, an auditorium or areas for performing arts, class
or club rooms, kitchen, large meeting room, restrooms, office, lounge or
lobby, and some specialized areas such as a ceramics workshop or weight room.
An important consideration in all recreation facilities is to provide adequate
storage space.
EXISTING REGIONAL PARK FACILITIES
Currently, the Parks and Recreation Department is responsible for operating
and maintaining the following facilities:
Clearbrook Park
Clearbrook Park, covering 55 acres, is located approximately 5 miles north
of Winchester, on Route 11. Clearbrook Park is open 365 days a year, from
8:00 a.m. to dark and includes:
C
. Four -lighted baseball/softball fields with concessions and restrooms
Three -acre lake
Fishing
Paddle boats
. Picnic shelters, tables and grills
. Horseshoe pits
. Playgrounds
. Vintage red caboose
. Volleyball
• Swimming Pool with concessions
. Passive areas
. Maintenance complex
• Comfort stations
Sherando Park
Sherando Park is located on Route 277, 1.8 miles east of 2-81, near Stephens
City. The Park consists of 335 acres, approximately one-half of which is
undeveloped. Sherando Park is open 365 days a year, from 8:00 a.m. to dark
and includes:
. 4.5 acre lake
Paddle boats
Fishing
. Six lighted baseball/softball fields with concessions
. Picnic shelters, tables and grills
. Eighteen -hole disc golf course
. Hiking trails
. Horseshoe pits
. Playgrounds
. Volleyball
. Swimming pool with concessions
Radio airplane facility
. Passive areas
• Maintenance complex
• Comfort stations
. Bike trails
Based on the demand standards established by the 1996 and 2002 Virginia Outdoor
Plan, Frederick County should use the following recommendations as a guide for
future park development.
L•]
Facility Needs Based on Minimum Standards Established in the 2002 Virginia Outdoor Plan
Facility
Units/1000
Population
Existing
Number of
Facilities
Needs gap based
on current
population 61,219
Needs gap based on
2010 population
68,000
Needs gap based on
2015 population
74,000
Needs gap based
upon 2020
population 80,000
Amphitheater
1./40,000
0
1
1
1
2
Baseball (Youth)*
1/5,000
15
_3
-1
0
1
Basketball
1/5,000
5
7
8
10
ll
Bicycle Trails
1 mile/1,000
3.0 miles
58 miles
65 miles
71 miles
77 miles
Horseshoes
1/10,000
8
_2
_1
_1
0
Ice Skating
1/30,000
0
2
2
2
2
In -Line Hockey
1/30,000
0
2
2
2
2
Park Land
10 acre/1,000
396
216
284
344
404
Picnicking
10/1,000
400
212
280
340
400
Recreation Center -
Indoor Pool
1/60,000
0
1
1
1
1
Skateboard Park
1/60,000
0
1
1
1
1
Soccer Fields
1/5,000
8
4
6
7
8
Softball(Adult)**
1/5,000
5
7
9
10
11
Swimming Pools***
1/10,000
2
4
5
5
6
Tennis Courts
1/2,000
14
17
20
23
26
Volleyball
115,000
3
9
10
11
13
* Facilities shared with softball, figure adjusted according to percent of use and includes 4 public little league fields on Passage Road in Stephens City.
* * Facilities shared with baseball, figure adjusted according to percent of use.
* * * Jr. Olympic Pool
CONCLUSIONS
As the population of the Winchester -Frederick County area continues to
increase, there will undoubtedly be greater emphasis placed on the County's
Parks and Recreation Department. As indicated by the standards provided in
the 2002 Virginia Outdoor Plan, (referred to in this chapter), there currently
exists a need to concentrate on further facility development just to meet
present minimum standards, and a greater need to establish a long range
capital improvement program to insure the provision of the physical amenities
required to meet future leisure demands.
At this time, priority should be given to bring our park system up to the
recommended minimum standard, but strong consideration should also be given to
the acquisition of park land to meet future needs while desirable open space
is still available at a reasonable cost.
In addition to the facilities that are needed to meet current and future
demands, in eastern Frederick County and western Frederick County, the Parks
and Recreation Department will also need additional professional staff if the
County is to accommodate an already increasing demand for recreational
programs.
Recreation Policy
Goal - Contribute to the physical, mental, and cultural needs of the
community, its economic and social well-being, and its sense of civic pride
and social responsibility through a complete program of parks and recreation.
Strategy 1 - Insure that appropriate open space and facilities are provided
with new development.
Strategv._2 - Identify the recreational, parks, and open space needs of the
County.
Strategy 3 - Make available a wide range of year-round recreational
opportunities.
Strategy 4 - Seek alternative funding methods for the provision of existing
and identified recreational needs.
Strategy 5 - Encourage cooperative efforts with private, semi-public, and
public providers of recreational opportunities.
Implementation Methods:
1. Prepare a County -wide recreation plan which identifies recreational,
park, and open space needs.
2. Continue to solicit public opinion in planning parks and recreation.
3. Continue to encourage the participation and financial support of
11
civic groups businesses, and other organizations and individuals for
recreational needs.
4. Continue to utilize State and Federal grants and loans for financing
and programming County recreational needs and especially for major capital
projects.
5. Continue to expand our cooperative relationship with the Frederick
County School Board in jointly meeting identified County recreational needs.
6. Continue to cooperate with the private sector, the semi-public
sector and other public providers of recreation in meeting identified
recreational needs.
Goal - Continue to develop the County's regional parks as the major source of
recreational facilities and activities.
Stratecry 1 - As finances are available, improvements to the Sherando and
Clearbrook Parks should take place according to the adopted master plans.
Implementation Methods:
1. Use the capital improvements planning process to provide improvements
to the regional parks.
2. Seek alternative sources of funding for park improvements.
Goal - Insure that appropriate recreational facilities are provided in urban
and rural areas.
Strateav 1 - Insure that appropriate open space and recreational facilities
are provided in association with new urban development.
Strategy 2 - Provide for suitable recreational opportunities for all portions
of the County.
Strateav 3 - Provide for a trail system and bikeway plan.
Implementation Methods:
1. Use a County -wide recreation plan to develop standards for open space
and recreational facilities in new urban development.
2. Use a County -wide recreation plan to identify the recreation needs of
residents in all portions of the County.
3. Identify recreation needs associated with the Rural
Community Centers.
4. Review land development regulations to insure that
appropriate standards are provided for open space recreational facilities in
12
new developments.
Goal - Provide recreational programs and activities based on identified needs
and available funding.
Strategy 1 - Identify recreational program needs.
Strategy 2 - Solicit public opinion on recreational programs to be provided.
Strategy 3 - Coordinate with the Frederick County School Board, the public
sector, the semi-public sector, and private organizations for the provision of
recreational program funds, services, and facilities.
Implementation Methods:
1. Prepare a County -wide recreation plan identifying program needs.
2. Develop and maintain citizen participation in the identification of
recreational program and program facility needs.
3. Actively solicit contributions for the provision of
recreational programs and program facility needs, from all segments of the
community, both private and public.
4. Structure the provision of all program facilities, such
as indoor community centers, to recognize land use decisions and policies.
5. Actively utilize public, semi-public, and private facilities for the
provision of recreational programs.
13
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department cf Planning cnd Development
Frederic,< County, Virginia
Project Name: Tnrlonr Qwimmina Pool
Date Prepared: 09011n4 Agency: Park -sand Recreation
Agency Contact Person: Tames M T)nran Phone Number: 665-56,78
Location of Project: Tn RP Deferminerd Magisterial District: Tn Re DPterminerl
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This facility would house a leisure and competitive lap swimming pool with an office, storage
and locker rooms. This facility should be located on property owned or proffered to the County
and would utilize approximately 10-12 acres with parking. Facility to be designed to
accommodate the addition of Field House amenities listed in project number 17 of this report.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2006-07 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
2005-2006 Capital Improvements Plan Projects Requests Page I
This project is planned with the construction of the Field House Project. The Indoor Swimming
Pool facility would be constructed to allow for the addition of the Field House. When both are
completed, they will share the same property and parking.
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #I -
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd
3rd FY
4th FY
5th FY
Beyond
Total
2006
FY
2008
2009
2010
FY 2011
2007
Planning,
Surveying, &
Design
Land
Acquisition
Site
Preparation &
Improvements
Construction
9,000,000
9,000,000
Furniture and
Equipment
Other (opening
day collection)
TOTAL MMI,
9,000,000
0
0
0
0
0
9,000,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
2005-2006 Capital Improvements Plan Projects Requests Page 2
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
9,000,000
0
0
0
0 1
0
9,000,000
Please describe the source of funding (i.e. type of grant):
Presently, there are no federal or state grant monies available for this project. As a result, this
project would need to be funded through the County Capital Improvement Fund, through
donations or by funds generated through the collection of proffers. If federal, state or any other
grant monies become available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Projects Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
Since its inception, the Parks and Recreation Department has relied solely on the use of the
county public schools to house our programs. This arrangement was adequate when the
department first started out, but now the department offers over 750 programs annually and at
this same time, space within the schools is more difficult to secure. This has created a situation
where the department can no longer meet the programming and facility needs of the county
residents. Additionally, there are no indoor pools in Frederick County. By constructing the
indoor pool, it would permit the department to meet citizen programming demands, provide an
instructional facility, as well as provide the area with a facility that would attract new businesses
to the community. This facility would be available to all area residents.
Please describe the need for this project.
As stated above the Department and the community have outgrown the use of school facilities for
programming. In the past four years, the Department has experienced a fifty-four percent
increase in program offerings. The construction of this project will provide a facility the
Department will be able to offer year round recreational programming to the residents of
Frederick County.
Please describe and justify the proposed location of the project.
The Indoor Pool facility should be located in an area convenient to the major transportation
corridors of the county on a county proffered site. However, as an alternative one of the two
county regional parks could be used to house the facility, since these locations are already
identified as centers for recreation programs and activities. Additionally, locating the facility on
property already owned by the county would reduce development costs.
2005-2006 Capital Improvements Plan Projects Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Indoor Pool project meets the following County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Continues to develop the County's regional parks as a major source of recreational
facilities and activities.
• Supports a business climate conducive to economic activity and orderly economic
growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
and programs, as well as supporting economic development in the County through the support of
businesses and the travel and tourism industry.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The Indoor Pool project addresses the need for an indoor recreational facility in Frederick
County. The construction of this facility will provide the community with a public facility that
could be used for not only recreational pursuits, but rehabilitation and wellness programs. In
addition, the development of this project would assist in reducing overcrowding in the school
facilities and provide a new outlet to expand the existing scholastic activities programs within the
schools.
2005-2006 Capital Improvements Plan Projects Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
In initial stages of planning, the Indoor Pool project is projected to potentially serve over 150
community organizations and groups. This assistance would be provided in either facility or
programming provisions within the facility. There is currently no other similar facility located
within the County.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
2005-2006 Capital Improvements Plan Projects Requests Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The Indoor Pool project is not dependent upon another project.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The Indoor Pool project has been identified by the Recreation Commission and the County's
Capital Improvements Plan. A Parks and Recreation Commission sub -committee has been
formed to determine the final size and content of the facility. In addition, the Commission has
prepared a user survey to solicit input from community organizations who would benefit from the
facility.
2005-2006 Capital Improvements Plan Projects Requests Page 7
2005-2006 Capital Improvements Plan Projects Requests Page 8
•
•
�7
2005-2006 CAPITAL IMPROVEMENTS PLAN
NDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Depar'7ment of Planning and Development
Frederick County, Virginia
Project Name:
Date Prepared: 09121„104. Ag=r • Parks and Recreation
Agency Contact Person: Iamec M Doran Phone Number: 665-5679
Location of Project: Rheranrin Park Magisterial District: npf-.q»nn
Project Description: Give a brief (1-2) paragraph description of what the project includes
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Playground - Multi-component accessible play structure for age groups from 5-12 years of age.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Sherando Park which was completed in 2001.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2005-06 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
None
Project Priority: 2
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
New
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
2005-2006 Capital Improvements Plan Project Requests Page 2
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
Land
Acquisition
Site
Preparation
Improvements
Construction
88,000
88,000
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
88,000
0
0
0
0
Oil
88,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
2005-2006 Capital Improvements Plan Project Requests Page 3
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
88,000
88,000
Other Fund
State Grants
Bondsand
Debts
Other Fund-
raising
TOTAL
88,000
0
0
0
0
0
88,000
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 4
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
To provide recreational opportunities for the Sherando Park service area.
Please describe the need for this project.
To reduce the gap between the number of existing passive recreational areas and the number
which is needed to meet the minimum standards for our service area. To replace outdated play
equipment and play equipment which no longer meets CPSC guidelines.
Please describe and justify the proposed location of the project.
The project location would be at Sherando Park which is currently owned by Frederick County.
Presently, Sherando Park has two designated play areas.
2005-2006 Capital Improvements Plan Project Requests Page 5
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The playground meets the following County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The playground will provide a Sherando Park with an accessible multi-component play structure
to meet the demands of the service area.
2005-2006 Capital Improvements Plan Project Requests Page 6
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the Master Plan for Sherando Park completed in 2001.
w
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The project would provide a facility to meet the demands of the growing youth population in the
service area.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
w 0
Coordination with other projects:
2005-2006 Capital Improvements Plan Project Requests Page 7
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The project is not dependent upon any other planned projects. It is one element of the adopted
Master Development Plan for Sherando Park.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Sherando Park completed in 2001 to satisfy existing recreational demands and needs of
the residents.
2005-2006 Capital Improvements Plan Project Requests Page 8
2005-2006 Capital Improvements Plan Project Requests Page 9
2005-2006 CAPITAL IMPROVEMENTS PLAN
NDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name:
Date Prepared: - ()9/?d /(i4 Agyo`r Park -, and Rerreation
Agency Contact Person: Tama-, M Doran Phone Number: 665-liOR
Location of Project: C'learhrnnk/ChPranrdn Parkc Magisterial District: _ Stonewall/(boon
Project Description: Give a brief (1-2) paragraph description of what the project includes
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Upgrade the outdoor swimming pools and both Clearbrook and Sherando Parks. Upgrade would
involve the removal of the diving boards and the installation of one 50' water slide and one 75'
water slide at each pool. The upgrade would also include the addition of a spray ground with 10-
12 features at each pool.
r�
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project will take approximately 8 months to complete.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2005-06 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project.
Project Priority: 3
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
New
Estimate Cost (ln 220-04 dollars):
PROPOSED EXPENDITURES
2005-2006 Capital Improvements Plan Project Requests Page 2
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
Land
Acquisition
Site
Preparation
Improvements
Construction
1,000,000
1,000,000
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
1,000,000
0
0
0
0
0
1,000,000
■
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
2005-2006 Capital Improvements Plan Project Requests Page 3
Element
1st FY
2nd
3rd FY
4th FY
5th FY
Beyond
TOTAL
2006
FY
2008
2009
2010
FY 2011
2007
General
1,000,000
1,000,000
Fund
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
1,000,000
0
0
0
0
0
1,000,000
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 4
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
To provide recreational opportunities for the Clearbrook Park and Sherando Park service area.
Please describe the need for this project.
Currently, we have two outdoor swimming pools at the County's regional parks. These facilities
are 15 years old and were constructed with two diving boards as the main feature for each pool.
Over the, past 5 years, swimming pool attendance has been flat and users are requesting that we
add different water features. The addition of two water slides and a spray ground to each pool
facility will increase pool attendance by an estimated 30% and with the increase in fees to
comparable facilities, the County could realize an additional 65,000 in revenue annually.
Please describe and justify the proposed location of the project.
Clearbrook and Sherando Parks, currently owned by Frederick County offers the best site and
location for the development of this facility. With the upgrade to the existing swimming pool
facilities, the County would not have to incur costs for property acquisition or infrastructure
development.
2005-2006 Capital Improvements Plan Project Requests Page 5
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The upgrading of the swimming pool facilities meets the County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The upgrading of the swimming pool facilities will mean more active participation options for all
swimming pool users, especially school aged participants.
2005-2006 Capital Improvements Plan Project Requests Page 6
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The project would upgrade the existing swimming pool facilities and would be available to all
citizens of Frederick County.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
2005-2006 Capital Improvements Plan Project Requests Page 7
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
This project, at both Clearbrook and Sherando Parks is not dependent upon any other planned
project.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvement Plan. The swimming pool facilities have been identified as part of the
Master Development Plan for both Clearbrook and Sherando Parks.
2005-2006 Capital Improvements Plan Project Requests Page 8
2005-2006 Capital Improvements Plan Project Requests Page 9
Page
2005-2006 CAPITAL IMPROVEMENTS PLAN
NDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Deve�opment
Frederick County, Virginia
Project Name: -- Parkland in Eastern Frederick Crnmty
Date Prepared: 09/? 1 /04 Agency- Parks and Recreatinn
Agency Contact Person: Tames M T)nran Phone Number: 665-5679
Location of Project: Fastern Frederick Crninty Magisterial District: Eastern Fred Ca
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Acquisition of Parkland; 150-200 acres
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The Parks and Recreation Commission is requesting that this project be funded and completed in
FY 2005-06.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned.
Project Priority: 4
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #2.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
Land
2,302,737
2,302,737
Acquisition
Site
Preparation &
Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL
7 0
2,302,737
0
0
0
0
2,302,737
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
2005-2006 Capital Improvements Plan Project Requests Page 2
From cost estimate provided by an engineer, architect, or vendor
From bids received
X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2006
2007
2008
2009
2010
FY 2011
General
Fund
2,302,737
2,302,737
Other
Fund
State
Grants
Bondsand
Debts
Other
Fund-
raising
TOTAL
0
2,302,737
01
0 1
0
0
2,302,737
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available they will be actively pursued by this department.
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This project would be located in the primary growth center of Frederick County, within the
2005-2006 Capital Improvements Plan Project Requests Page 3
existing urban development area and the approved Southern Frederick Land Use Plan, which
consists of 1,200 acres of new residences.
The project could be used by the entire Frederick County area, but the principal users would be
from the eastern Frederick County area. The location of this project in eastern Frederick County
will also serve to reduce the traffic burden in other areas by providing facilities and services in
closer proximity to the residents.
Please describe the need for this project.
To reduce the gap between the amount of existing parkland and the amount of parkland needed
to meet the minimum standard for our service area, as recommended by the Virginia Outdoors
Plan.
Please describe and justify the proposed location of the project.
Potential acreage for parkland would be located in the eastern portion of Frederick County. The
location of this project would provide parkland which could be developed to create more
accessible recreational facilities and opportunities to the residents of eastern Frederick County.
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Parkland acquisition in eastern Frederick County meets the following County comprehensive
planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Identify and protect important natural resources.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
insuring that adequate and appropriate open space and recreational facilities are provided, as well
as supporting economic development and the travel and tourism industry in the county.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The acquisition of Parkland in eastern Frederick County ensures the adequate provision of open
space, and will provide the citizens of the county with an area that will contribute to their
physical and mental well being, as well as improving the quality of life in Frederick County.
2005-2006 Capital Improvements Plan Project Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The acquisition of parkland in eastern Frederick County would service the needs of the citizens
of the entire county, but the residents in the urban development area would be provided services
that only exist at Clearbrook and Sherando Parks.
■
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
2005-2006 Capital Improvements Plan Project Requests Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The acquisition of Parkland in eastern Frederick County is not dependent upon another project.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The acquisition of Parkland in eastern Frederick County has been identified by the Parks and
Recreation Commission.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 Capital Improvements Plan Project Requests Page 8
0
0
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Parkland in Wastern Frederick C onnty
Date Prepared: 0901104 Agency- Park-, and Recreation
Agency Contact Person: Tnme-, M Dnrnn Phone Number: 665-5679
Location of Project: We -,tern Frederick Crn,n4 Magisterial District: We -,t Fred Co
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Acquisition of Parkland; 150-200 acres
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The Parks and Recreation Commissions is requesting that this project be funded and completed
in FY 2005-06.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned.
Project Priority: 5
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #3.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyon
Total
2006
2007
2008
2009
2010
FY 201
Planning,
Surveying, &
Design
Land
Acquisition
1,409,549
1,409,549
Site
Preparation
Improvements
Construction
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
1,409,549
0
0
0
1,409,549
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
informa.ti.on on the estimate, please do so in the space provided.
2005-2006 Capital Improvements Plan Project Requests Page 2
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyon
FY 201
TOTAL
General
Fund
1,409,549
1,409,549
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
1,409,549
0
0
0
1,409,549
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This project would be used by the entire Frederick County area.
Please describe the need for this project.
To reduce the gap between the amount of existing parkland and the amount of parkland needed
to meet the minimum standard for our service area, as recommended by the Virginia Outdoors
Plan.
Please describe and justify the proposed location of the project.
Potential acreage for parkland would be located in the western portion of Frederick County. The
location of this project would provide parkland which could be developed to create more
accessible recreational facilities and opportunities to the residents of western Frederick Count
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Parkland acquisition in Western Frederick County project meets the following County
comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
+ Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Identify and protect important natural resources.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
insuring that adequate and appropriate open space and recreational facilities are provided, as well
as supporting economic development and the travel and tourism industry in the county.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The acquisition of Parkland in Western Frederick County ensures the adequate provision of open
space, and will provide the citizens of the county with an area that will contribute to their
physical and mental well being, as well as improving the quality of life in Frederick County.
2005-2006 Capital Improvements Plan Project Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The acquisition of parkland in western Frederick County would service the needs of the citizens
of the entire county, but directly the Back Creek and Gainesboro Districts, who currently have to
drive to either Clearbrook or Sherando Parks.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
2005-2006 Capital Improvements Plan Project Requests Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The acquisition of Parkland in Western Frederick County is not dependent upon another project.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The acquisition of Parkland in Western Frederick County has been identified by the Parks and
Recreation Commission and the County's Capital Improvements Plan. Additionally, in 1996
public hearings were held to discuss the project and the acquisition of property.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Open Play Area - Clenrhrnnk
Date Prepared: 09/21 /04 Agenrv• Park- and RPrreatinn
Agency Contact Person: Tame- M Moran Phone Number: 665-567R
Location of Project: Clearhrnnk Park Magisterial District: Stonewall
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Open Play Areas on South side of Lake:
Parking - 64 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings
and 4 security lights.
Existing Shelters (5) - Repair, cleaning, painting, and restroom rehab. One signage refurbish, 5
picnic shelters, 1 restroom.
Landscaping - 11 shade trees; 8 evergreens.
Peripheral Work - General turf (2 acres): miscellaneous signage: (Cont'd)
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Clearbrook Park which was completed in 1987.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2005-2006 fiscal year.
Open Play Area - Clearbrook (cont'd)
2005-2006 Capital Improvements Plan Project Requests Page 1
Open play at water tower:
Parking - 73 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings
and 6 security lights.
Picnic shelter - 30'x 55'; 18 tables, wood deck floor; wood frame and asphalt shingles.
Horseshoe pits (6) - sand base; 12 steel bars; 8" x 8" timber edge.
Croquet - turf surface
Shuffleboard - concrete base, regulation court, tournament style.
Volleyball court (1) - 50' x 80' sand court.
Existing concession - cleaning, repair, refurbish, rehab., paint.
Landscaping - 14 shade trees
Peripheral work - general turf (1.4 acres); miscellaneous signage.
2005-2006 Capital Improvements Plan Project Requests Page 2
■
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned. This project was planned as one
element of the Master Development Plan for Clearbrook Park to satisfy existing recreational
needs.
Project Priority: 6
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #7.
Estimate Cost (in 2004 dollars):
PROPOSED FXPFND1TITRFC
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
30,515
30,515
Land
Acquisition
Site
Preparation
Improvements
183,011
183,011
Construction
173,065
173,065
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
0
386,591
0
0
0
0
386,591
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
info�nination on the estimate, please do so in the space provided.
2005-2006 Capital Improvements Plan Project Requests Page 3
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
386,591
386,591
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
386,591
0
0
0
7 0
386,591
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 4
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
To provide recreational opportunities for the Clearbrook Park service area.
Please describe the need for this project.
To reduce the gap between the number of existing passive recreational areas and the number
which is needed to meet the minimum standards for our service area.
Please describe and justify the proposed location of the project.
Clearbrook Park, currently owned by Frederick County, offers the best location for this
development. With the county already having ownership of the property, one aspect of the cost
of this project has already been completed. This project, being located at Clearbrook Park, is
necessary to meet the needs of our service area.
2005-2006 Capital Improvements Plan Project Requests Page 5
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The development of the Open Play Area at Clearbrook Park meets the following County
comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Clearbrook Park which was
completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
development of the Open Play Area at Clearbrook Park will provide the facility with additional
parking, provide paved pathways and renovate existing structures to improve the accessibility
and appearance of the park.
Legal Requirement:
2005-2006 Capital Improvements Plan Project Requests Page 6
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The project would relieve some of the existing pressure on the facility, as well as provide
additional outlets for recreational opportunities. The project is being developed in accordance to
the Master Plan for Clearbrook Park which was completed in 1987.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
2005-2006 Capital Improvements Plan Project Requests Page 7
larger project?
The Open Play Area project at Clearbrook Park is not dependent upon any other planned project.
It is one element of the adopted Master Plan for Clearbrook Park.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Clearbrook Park since 1987 to satisfy existing recreational needs of the residents.
2005-2006 Capital Improvements Plan Project Requests Page 8
1-uuD-1-uub capital improvements Plan Project Requests Page 9
Page
•
C-:
•
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name:
Date Prepared: 0901 /04 ARP,nw• Parks anrd Recreation
Agency Contact Person: Tames M Doran Phane Number: 665-5679
Location of Project: gheranda Park Magisterial District: 012cquan
Project Description: Give a brief (1-2) paragraph description of what the project includes
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
1 Bowl, 1 half pipe and open skate area
2 In -Line Hockey Rinks (90'x 180') with sideboards and panels
Parking - 40 spaces; asphalt paved with curb islands, wheel stops; line markings and security
lights
Access road
Fencing
Landscaping/access paths
Signage
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2006-07 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other planned project. This project was identified in the
Master Development Plan for the County's regional parks completed in 2001. The project has
been included at the request of the citizenry of Frederick County.
Project Priority: 7
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as 48.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
11,389
11,389
Land
Acquisition
Site
Preparation
Improvements
366,621
366,621
Construction
112,742
112,742
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
0
490,752
0
0
0
0
490,752
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
X Cost of comparable facility or equipment
2005-2006 Capital Improvements Plan Project Requests Page 2
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDTNf 4 nMTRCFc
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
490,752
490,752
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
490,752
0
0
0 490,752
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
To provide recreational opportunities to the citizens of Frederick County.
Please describe the need for this project.
Requested by the community to provide additional recreational facilities for the youth of
Frederick County at Sherando Park.
This project is not mandated by state or federal requirements, but it is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the 2001 Master Development Plan for Sherando Park.
Please describe and justify the proposed location of the project.
The location of this project would be at Sherando Park in the open field area at the intersection of
Lake View Drive and Splash Ave. This location has been identified in the 2001 Master
Development Plan for Sherando Park.
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Skateboard Park/In-Line Hockey Rink project meets the following County comprehensive
planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The Skateboard Park/In-Line Hockey Rink will provide a facility dedicated to the safety of the
participants. It will provide participants with a facility where they can pursue this recreational
avenue, without interfering with vehicular or pedestrian traffic on public and private properties.
2005-2006 Capital hnprovements Plan Project Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
Currently, there are no facilities within Frederick County to accommodate skateboarding or
outdoor in-line hockey. This project is needed to provide a safe facility to meet the recreational
demands of the community.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
2005-2006 Capital Improvements Plan Project Requests Page 6
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
This project is not dependent upon any other planned project. This project has been included on
the 2001 Master Plan Development for Sherando Park. The project has been included at the
request of the citizens of Frederick County.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Requested by the community to provide a dedicated public recreational facility, this project has
been identified by the Parks and Recreation Commission and the County's Capital Improvements
Plan.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 CAPITAL IMPROVEMENTS PLAN
NDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name:
Date Prepared: 09/21 /04 Agency Pnrkc and Recreation
Agency Contact Person: Tames M Doran Phone Number: 665-5679
Location of Project: Sherando Park Magisterial District: Opeg„on
Project Description: Give a brief (1-2) paragraph description of what the project includes
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
1. Development of a 12 acre lake on the north side of Rt. 277 in Sherando Park.
2. 1.5 Mile trail system around the lake.
3. 800 L.F. of access roadway.
4. Parking lot/lighted with 125 spaces.
5. Development of two irrigated 70 x 120 yd. multi-purpose fields.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the master development plan for Sherando Park, which was completed
in 2001.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2006-2007 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon or is being planned in conjunction with any other project.
This project is planned as one element of the master development plan for Sherando Park.
Project Priority: 8
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as # 13.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
2005-2006 Capital Improvements Plan Project Requests Page 2
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
52,209
52,209
Design
Land
Acquisition
Site
Preparation
Improvements
Construction
805,792
805,792
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
0
858,0010
0
0
0
858,001
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
2005-2006 Capital Improvements Plan Project Requests Page 3
Element
1st FY
2006
2nd FY
2007
3rd F6
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
858,001
858,001
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
858,001
0
0
0
0
858,001
Please describe the source of funding (i.e. type of grant):
We are currently utilizing the TEA -21 grant program for the trail facilities. In addition,
recreation access grant monies through the Virginia Department of Transportation may be
available for entrance and access roadways. If these grant programs are not funded, this project
would need to be funded through the county capital improvements program, by donations, or by
funds generated through the collection of proffers.
2005-2006 Capital Improvements Plan Project Requests Page 4
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This facility would provide recreational opportunities for the Sherando Park service area and the
entire Frederick County community.
Please describe the need for this project.
To reduce the needs gap between the number of existing passive recreational areas and the
number needed to meet the minimum standards required for our service area. This project will
provide trails with walking and jogging opportunities which ranks as #1 in the 2002 Virginia
Outdoors Plan survey. This project will also provide multi -use playfields for adult and youth
programs.
Please describe and justify the proposed location of the project.
Sherando Park, currently owned by Frederick County, offers the best location for this
development. With the County currently having ownership of the property, one aspect of the cost
of this project has already been completed. This project, being located at Sherando Park, is
necessary to meet the needs of our service area.
2005-2006 Capital Improvements Plan Project Requests Page 5
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The development of the lake with trails and parking and two multi-purpose fields at Sherando
Park meets the following County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational facilities
and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The development of the lake with trails and parking will provide recreational opportunities in an
undeveloped portion of Sherando Park which is adjacent to adjoining housing subdivisions.
2005-2006 Capital Improvements Plan Project Requests Page 6
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the Master Plan for Sherando Park completed in 2001.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
This project would provide passive recreational services in the County's urban development area
and is being developed in accordance with the Sherando Park Master Plan which was completed
in 2001.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
2005-2006 Capital Improvements Plan Project Requests Page 7
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The lake with trails and parking and two multi-purpose fields is not dependent upon any other
planned project. It is one element of the adopted master development plan for Sherando Park.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Sherando Park completed in 2001 to satisfy existing recreational demands and needs of
the residents.
2005-2006 Capital Improvements Plan Project Requests Page 8
2005-2006 Capital Improvements Plan Project Requests Page 9
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Departmert of Planning and Development
Frederick County, Virginia
Date Prepared: 09/? 1 /04 Agen"- Pgrk-sand Recreation
Agency Contact Person: _ Tnmec"lVT Doran Phone Number: 665-5678
Location of Project: Cberanrin Park-_ Magisterial District:
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Softball fields (2) - 300' radius, fully fenced, backstop, four 50 person bleachers per field, lighted
concrete poles 50/30 FC, concrete deck.
Access Road - 500 LF.
Parking - 153 spaces, asphalt paved with curbed islands and drop off; line markings and 6
security lights.
Landscaping - 100 shade trees; pine screen.
Peripheral Work - General seeding - 1 acre; miscellaneous signage.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Sherando Park and a site development plan has
also been completed for these facilities.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2007-08 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Projects Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
Once this project has been completed, we will be able to retrofit the existing baseball/softball
complex at Sherando Park for youth baseball use.
Project Priority: 9
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #4.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
Land
Acquisition
Site
402,619
402,619
Preparation &
Improvements
Construction
109,870
109,870
Furniture and
2,433
2,433
Equipment
Other (opening
day collection)
TOTAL
0
0
514,922
0
0
0
514,922
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
2005-2006 Capital Improvements Plan Projects Requests Page 2
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2006
2007
2008
2009
2010
FY 2011
General
Fund
514,922
514,922
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
■
TOTAL
0
0
514,922
0
0
01[1
514,922
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
2005-2006 Capital Improvements Plan Projects Requests Page 3
This facility would provide recreational opportunities for the entire Frederick County area. In
addition to its use as a recreational facility, it will be used by the Frederick County school
system.
■
Please describe the need for this project.
Presently, there are ten softball/baseball fields within the county's regional park system. Eight of
ten existing fields must serve a dual purpose of facilitating youth baseball as well as youth and
adult softball programs. With the increased usage of these fields, it has become more difficult to
facilitate these programs. This project is needed in order for the Parks and Recreation
Department to accommodate the existing demand of youth baseball and adult softball programs.
■
Please describe and justify the proposed location of the project.
Sherando Park, currently owned by Frederick County, represents the very best site for softball
field development. The fact that the County will not have to acquire property for this facility
means that the most costly aspect of this development has already been completed. Sherando
Park also provides a location that is situated in the fastest growing area of the county and is
adjacent to Sherando High School. Joint use of facilities between the park and school system has
been approved, and, as a result, these fields will facilitate school activities as well as recreation
programs.
Conformance to the Comprehensive Pian:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The completed development of the Softball Complex at Sherando Park meets the following
2005-2006 Capital Improvements Plan Projects Requests Page 4
County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The Softball Complex at Sherando Park will provide a safe facility to meet the needs of the
county's growing softball program for both adults and youth.
2005-2006 Capital Improvements Plan Projects Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the Master Plan for Sherando Park.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The project would relieve some of the existing pressure on the Sherando Park with the continual
demand for field space in southern Frederick County. The facility could also be used by the
Frederick County school system.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
2005-2006 Capital Improvements Plan Projects Requests Page 6
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The Softball Complex at Sherando Park project is not dependent upon any other planned project,
however, once completed it will allow the existing baseball/softball complex at Sherando Park to
be retrofitted for youth baseball use. The project is one element of the adopted Master Plan for
Sherando Park.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Sherando Park to satisfy existing recreational demands and needs of the residents.
2005-2006 Capital Improvements Plan Projects Requests Page 7
2005-2006 CAPITAL. IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Racehall Complex Renovation - Sherando
Date Prepared: 09/21 /04 Agnncv• Park -, and Recreation
Agency Contact Person: Tames M Doran Phone Number: F(5-Sh7R
Location of Project: Sherando Park Magisterial District: 012eq„on
Project Description: Give a brief (1-2) paragraph description of what the project includes
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Renovate existing ball fields (4) - Grading, seeding, infield renovation; partial fencing and new
backstops; new lighting (required by Little League, Inc.); drainage control and upgrade support
facilities.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Sherando Park which was completed in 1987.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2007-08 fiscal year.
m®wwr
any
Coordination: If the project is dependent upon or is being planned in conjunction with
2005-2006 Capital Improvements Plan Project Requests Page l
other project(s), identify it/them and indicate the relationship between the projects.
Renovation of this facility cannot be completed until the softball complex on the north side of Rt.
277 has been completed.
Project Priority: 10
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #5.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
Land
Acquisition
Site
Preparation
702,177
702,177
Improvements
Construction
345,410
345,410
Furniture and
9,154
9,154
Equipment
Other
(opening day
collection)
TOTAL
0
0
1,056,741
0
01:0
0 it
1,056,741
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
2005-2006 Capital Improvements Plan Project Requests Page 2
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
1,056,741
1,056,741
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
0
1,056,741
7�o
0J
1,056,741
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This facility, presently serving as both youth baseball and adult softball fields, would be used by
the "Little League" programs within the Sherando Park service area. In addition to its use as a
recreational facility, the athletic complex will also be used by the Frederick County school
system.
Please describe the need for this project.
In its present design, the four field complex does not provide adequate diamond configuration or
grading scheme to facilitate youth baseball programs. The renovation of this complex would
correct these problems and bring those fields up to the recommended standards.
Please describe and justify the proposed location of the project.
The project location would be at Sherando Park which is currently owned by Frederick County.
Presently, Sherando Park has six baseball/softball fields.
This project would involve the renovation of the existing ball field complex. With the site of the
new county high school being adjacent to Sherando Park, there will be a joint use of these
facilities and with the renovation of the fields, athletic programs can be more effectively
facilitated.
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The renovation of the Baseball Complex at Sherando Park meets the following County
comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The renovation of the Baseball Complex at Sherando Park will provide a safe facility to meet the
demands of the county's growing baseball program.
2005-2006 Capital Improvements Plan Project Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the Master Plan for Sherando Park completed in 1987.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The project would correct original design problems for the facility and provide a facility to meet
the demands of the growing youth baseball program in the County. Additionally, the renovation
of the facility will permit more efficient use of the site. The facility would also be used by the
school system.
M -�
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
2005-2006 Capital Improvements Plan Project Requests Page 6
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The renovation of the Baseball Complex at Sherando Park cannot be completed until the softball
complex on the north side of Route 277 has been completed. The project is part of the adopted
Master Plan for Sherando Park completed in 1987.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Sherando Park completed in 1987 to satisfy existing recreational demands and needs of
the residents.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 Capital Improvements Plan Project Requests Page 8
0
0
0
2005-2006 CAPITAL IMPROVEMENTS PLAN
NDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Casser ComnlPx - 4herandn
Date Prepared: 09/1? 1 /04 Agency- Parks anal Recreatinn
Agency Contact Person: James M T)nran
Location of Project: Chemndn Park
Phone Number: 665-W9
Magisterial District: npen„nn
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Soccer field (2) - 450'x 450' pad plus goals
Access paths - 1500 LF; 10' wide; asphalt paved.
Restroom/concession - 820 SF; masonry with concrete roof deck; full concession hookup
Plaza - 22,000 SF; 50% paved/50% planted; kiosk.
Picnic shelters (1) - 24'x 24': 6 picnic tables each; concrete pad; wood frame structure; asphalt
shingles. 12 sets of bleachers.
Landscaping - 90 shade trees.
Lighting - 5 fields.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Sherando Park which was completed in 1987.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2007-08 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned. This project was planned as one
element of the Master Development Plan for Sherando Park to satisfy existing recreational needs.
Project Priority: 11
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #6
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
66,472
66,472
Land
Acquisition
Site
Preparation
Improvements
634,460
634,460
Construction
477,503
477,503
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
0
0 11,178,435
1
01
0
Oil
1,178,435
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
2005-2006 Capital Improvements Plan Project Requests Page 2
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2006
2007
2008
2009
2010
FY 2011
General
Fund
1,178,435
1,178,435
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
01
0
1,178,4350
0
0
1,178,435
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This facility would be used by the entire Frederick County area. In addition to its use as a
recreational facility, the soccer complex will also be used by the Frederick County school system.
Please describe the need for this project.
To reduce the gap between the number of existing soccer fields and the number of fields which
are needed to meet the minimum standard for our service area.
Please describe and justify the proposed location of the project
Sherando Park, currently owned by Frederick County, represents the very best location for soccer
field development. The fact that the county will not have to acquire property for this facility
means that the most costly aspect of this development has already been completed. Sherando
Park also provides a location that is situated in the fastest growing area of the county and is
adjacent to the new county high school. With joint use of facilities between the park and school
system, the construction of additional soccer fields will benefit both agencies.
2005-2006 Capital Improvements Plan Project Requests Page 4
w
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Soccer Complex at Sherando Park meets the following County comprehensive planning
goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The Soccer Complex at Sherando Park will provide a safe facility to meet the demands of the
county's growing youth and adult soccer programs.
2005-2006 Capital Improvements Plan Project Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the Master Plan for Sherando Park completed in 1987.
rr�
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The project would be used by the entire Frederick County area to meet the demands for
additional soccer fields for the growing youth and adult soccer programs within the County. The
fields will not only serve the recreational needs of the community, but will also be used by the
Frederick County school system.
1 11
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
2005-2006 Capital Improvements Plan Project Requests Page 6
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The Soccer Complex at Sherando Park is not dependent upon any other planned project. The
project is one element of the Master Plan for Sherando Park completed in 1987.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Sherando Park completed in 1987 to satisfy existing recreational demands and needs of
the residents.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name:
Date Prepared: Agency- Parlrc anrd Rerrention
Agency Contact Person: Tames M Duran- Phone Number: 665-567R
Location of Project: Clearhrnnk Park Magisterial District: gtonPwald
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Tennis courts (4) - 2 sets of 2 courts each; fully fenced, chain link vinyl clad, lighted, 30 FC.
Basketball courts (2) - 85'x 65' asphalt with color coating; 2 backboards each court; player
benches, lighted, concrete poles, 30 FC.
Shelter deck (1) - 30'x 30' octagonal shelter concrete pad, wood frame, cedar shingles, 6 picnic
tables.
Parking - 25 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings
and 2 security lights.
Landscaping - 39 shade trees.
Peripheral work - general turf (8 acres); miscellaneous signage.
Access paths - 1000 LF; 10' wide, asphalt paved.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning. This project is reflected in the Master Plan for Clearbrook Park which was completed
in 1987.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2008-09 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned. This project was planned as one
element of the Master Development Plan for Clearbrook to satisfy existing recreational needs.
Project Priority: 12
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #10.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
34,305
34,305
Land
Acquisition
Site
Preparation
&
Improvements
253,107
253,107
Construction
125,554
125,554
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
0
0
0
403,887
0
403,887
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
2005-2006 Capital Improvements Plan Project Requests Page 2
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
403,887
403,887
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
0
0
403,887
0
403,887
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
2005-2006 Capital Improvements Plan Project Requests Page 3
service to be provided by the project.
Because Clearbrook Park is a regional facility, these facilities will be available to all county
residents. Currently, there are no tennis, racquetball, or basketball courts in the Clearbrook Park
area and, with over 150,000 park visitors annually, these facilities are needed.
Please describe the need for this project.
Presently, there are no tennis, racquetball, or basketball courts located in the Clearbrook Park
area and, with park visitation over 150,000 annually, these facilities are needed. This project will
reduce the gap between the number of existing tennis, racquetball, and basketball courts and the
number of courts needed to meet the minimum standards for our service area. Development of
this project will also provide this department with facilities for recreational programs.
i
Please describe and justify the proposed location of the project.
Clearbrook Park, currently owned by Frederick County, provides the very best location for tennis
and basketball court development. Since the county will not have to acquire property for this
facility, the most costly aspect of this development has already been completed.
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
ComprehensivePiaci? Is the project consistent with established policies?
2005-2006 Capital Improvements Plan Project Requests Page 4
The development of the Tennis/Basketball Complex at Clearbrook Park meets the following
County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Clearbrook Park which was
completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The development of the Tennis/Basketball Complex at Clearbrook Park will provide the citizens
with a facility to improve their physical and mental well being. Additionally, the project will
provide Clearbrook Park with additional parking, provide paved pathways and renovate existing
structures to improve the accessibility and appearance of the park.
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
2005-2006 Capital Improvements Plan Project Requests Page 5
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
There are currently no tennis, basketball or racquetball courts in the Clearbrook area. The
development of the Tennis/Basketball Complex at Clearbrook Park will provide the residents of
northern Frederick County with facilities similar to those found at Sherando Park. The project is
being developed in accordance to the Master Plan for Clearbrook Park which was completed in
1987.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The Tennis/Basketball Complex project at Clearbrook Park is not dependent upon any other
planned project. It is one element of the adopted Master Plan for Clearbrook Park completed in
2005-2006 Capital Improvements Plan Project Requests Page 6
1987.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Clearbrook Park since 1987 to satisfy existing recreational needs of the residents.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 CAPITAL IMPROVEMENTS PLAN
NDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Tennia/Picnic Area - Cheranrin
Date Prepared: nA/)I 104 Agency Park- and Rer.reatinn
Agency Contact Person: .Tame- M Imran Phone Number: 665-5678
Location of Project: Sherando Park Magisterial District: 012apon
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Tennis courts (3) - 1 set of courts ea.; asphalt, color coated; fully fenced, vinyl clad chain link;
lighted 30 FC.
Restroom/concession - 625 SF masonry and wood with asphalt shingles; limited concession
hookup; 1500 SF plaza.
Picnic shelter (4) with plaza - 24'x 24'; 6 picnic tables each; concrete pad, wood frame structure;
cedar shingles, skylights, stain, electric and water outlets.
Playground area.
Access paths - 1000 LF; 10' wide; asphalt paved.
Access road - 50 LF; 24' wide
(Cont'd)
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Sherando Park which was completed in 1987.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2008-09 fiscal year.
Tennis/Picnic Area - Sherando Park (cont'd)
2005-2006 Capital Improvements Plan Project Requests Page 1
Parking - 94 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings
and 4 security lights.
Landscaping - 15 shade trees.
Peripheral work - general turf (3 acres); miscellaneous signage.
2005-2006 Capital Improvements Plan Project Requests Page 2
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned. This project was planned as one
element of the Master Development Plan for Sherando Park to satisfy existing recreational needs.
Project Priority: 13
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #11.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
45,142
45,142
Land
Acquisition
Site
Preparation
Improvements
354,092
354,092
Construction
250,648
250,648
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
0
0
0
0
649,882
0
649,882
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
2005-2006 Capital Improvements Plan Project Requests Page 3
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
649,882
649,882
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
0
0
0
649,882
0
649,882
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 4
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
These facilities would be used by the Sherando Park service area and the southwestern part of
Frederick County. Although tennis courts have been included at Sherando High School, the
Commission feels that it is important to include three tennis courts on park property for general
use while the school courts are being used for school activities.
Please describe the need for this project.
Presently, there are no tennis courts and only five picnic areas within Sherando Park. This
development is needed to reduce the gap between the number of existing facilities and the
minimum standards for the Sherando Park service area and southwestern Frederick County.
s�
Please describe and justify the proposed location of the project.
Sherando Park represents the best location for tennis court and picnic area development. Since
Sherando Park is owned by Frederick County and the acquisition of property will not be
necessary, the most costly aspect of this development has been completed. Sherando Park also
provides a site which is situated in the fastest growing area of the county.
2005-2006 Capital Improvements Plan Project Requests Page 5
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Tennis/Picnic Area project at Sherando Park meets the following County comprehensive
planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The development of the Tennis/Picnic Area project will provide the citizens with a facility to
improve their physical and mental well being. Additionally, the project will provide Sherando
Park with additional parking, provide paved pathways and additional facilities to improve the
accessibility and availability of recreational opportunities within the park.
Legal Requirement:
2005-2006 Capital Improvements Plan Project Requests Page 6
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the Master Plan for Sherando Park completed in 1987.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
These facilities will provide Sherando Park with public tennis courts available for general use
only. In addition, the project will provide much needed facility development within the park to
meet the recreational demands of the citizens of Sherando Park service area.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
2005-2006 Capital Improvements Plan Project Requests Page 7
larger project?
The project is not dependent upon any other planned project. It is one element of the Master Plan
for Sherando Park completed in 1987.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project is part of the Master Plan for Sherando
Park completed in 1987 to satisfy existing recreational demands and needs of the residents.
2005-2006 Capital Improvements Plan Project Requests Page 8
J
•
•
2005-2006 CAPITAL IMPROVEMENTS PLAN
NDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Date Prepared: 1• 14 .-. ... ..
Agency Contact Person: TamPc M Doran Phone Number: 665-5679
Location of Project: Clearbrook Park Magisterial District: Stonewall
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Existing restrooms - clean, repair, paint and refurbish, signage.
Access paths - 1000 LF; 10' wide; asphalt paved.
Shelter/Stage - sound stage; sound system; lighting; 6300 SF; wood decking, stairs and
miscellaneous site development.
Peripheral work - general turf (1 acre); miscellaneous signage.
Lake Renovation
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Clearbrook Park which was completed in 1987.
The Parks and Recreation Commission is requesting that this project be funded and completed
during fiscal year 2008-09.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page I
other proj ect(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned. This project was planned as one
element of the Master Development Plan for Clearbrook Park to satisfy existing recreational
needs.
Project Priority: 14
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as 412.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
24,038
24,038
Land
Acquisition
Site
Preparation
Improvements
74,177
74,177
Construction
303,039
303,039
Furniture and
Equipment
Other
(opening day
collection)
TOTAL 7M�o
0
0
401,254
0 1
01
r7254J
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
2005-2006 Capital Improvements Plan Project Requests Page 2
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
401,254
401,254
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
0
401,254
0
0401,254
TOTAL
0
0
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This facility would be used by the entire Winchester -Frederick County area.
Please describe the need for this project.
Presently, there are no facilities to accommodate cultural programs within the county's park
system. This project is needed to provide a facility for cultural activities.
Please describe and justify the proposed location of the project.
Clearbrook Park, currently owned by Frederick County, represents the very best location for
facilitating cultural events. The fact that the county will not have to acquire property for this
project means that a significant cost has already been completed. Clearbrook Park, with its
existing park characteristics and cultural features also provides the best location for our service
area.
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Shelter/Stage Seating project at Clearbrook Park meets the following County comprehensive
planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Clearbrook Park which was
completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The project provides facilities to enhance the physical and mental well being of the citizens of
Frederick County. In addition, the project renovates existing facilities and improves the
accessibility and appearance of the park.
Legal Requirement:
2005-2006 Capital Improvements Plan Project Requests Page 5
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development. In addition, the
project is part of the Master Plan for Clearbrook Park which was completed in 1987.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
Currently, there are no facilities to accommodate cultural programming within the county's park
system. This project is needed to provide a facility for development of cultural arts programming
to meet the recreational demands of the community. In addition, the project is being developed
in accordance to the Master Plan for Clearbrook Park which was completed in 1987.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
2005-2006 Capital Improvements Plan Project Requests Page 6
larger project?
This project not dependent upon any other planned project. It is one element of the adopted
Master Plan for Clearbrook Park.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Clearbrook Park since 1987 to satisfy existing recreational needs of the residents.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Manning and Development
Frederick County, Virginia
Project Name: Maintenance Compound and Offir.P - gheranrdn
Date Prepared: 09/?1 /04 Aaenrv• Parksand Rerreation
Agency Contact Person: Tames M Doran Phone Number: 66 5-5679
Location of Project: Qheranrin Park Magisterial District: 013ennnn
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Office - 1200 SF.
Storage Sheds - 4000 SF.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the Master Plan for Sherando Park which was completed in 1987.
The Parks and Recreation Commission is requesting that this project be funded and completed
during fiscal year 2008-09.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any other project planned. This project was planned as one
element of the Master Development Plan for Sherando Park to satisfy existing recreational needs.
Project Priority: 15
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #13.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
12,962
12,962
Land
Acquisition
Site
Preparation
Improvements
14,259
14,259
Construction
174,616
174,616
Furniture and
Equipment
3,888
3,888
Other
(opening day
collection)
TOTAL
0
0
0
205,725
Irm
205,725
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
2005-2006 Capital Improvements Plan Project Requests Page 2
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING S01TRC F.S
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
205,725
205,725
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0'
0
0
205,725
0
205,725
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a result, this project would
need to be funded through the County Capital Improvement Fund, by donations or by funds
generated through the collection of proffers. If federal, state or any other grant monies become
available, they will be actively pursued by this department.
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This facility will enable the county to maintain its equipment and facilities in a more responsible
and effective manner.
2005-2006 Capital Improvements Plan Project Requests Page 3
Please describe the need for this project.
To provide an adequate maintenance facility to maintain county equipment and facilities in a
responsible and effective manner. Also, with the additional responsibility of maintaining all
outdoor facilities at the new Sherando High School, there is a need for more storage,
maintenance and office space.
Please describe and justify the proposed location of the project.
Sherando Park, currently owned by Frederick County, will provide the best location for the
development of this maintenance facility. Since the maintenance equipment, staff and facility is
needed to serve as a maintenance function for Sherando Park's grounds and facilities, this project
should be located at Sherando Park.
2005-2006 Capital Improvements Plan Project Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Maintenance Compound and Office development at Sherando Park meets the following
County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational
facilities and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The project will provide the park with a facility to enable the County to maintain its equipment
and facilities in a safe, efficient and responsible manner.
2005-2006 Capital Improvements Plan Project Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project will permit the park to continually comply to OSHA requirements for the provision
of a safe work environment. In addition, it is in compliance with the adopted County
Comprehensive Plan for recreational facility development and completes one element of the
Master Plan for Sherando Park completed in 1987.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
The project would provide support facilities for not only the maintenance of Sherando Park, but
Sherando High School as well.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
2005-2006 Capital Improvements Plan Project Requests Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The project is not dependent upon any other planned project. It is one element of the Master Plan
for Sherando Park completed in 1987.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project is part of the Master Plan for Sherando
Park completed in 1987 to satisfy existing recreational demands and needs of the residents.
2005-2006 Capital Improvements Plan Project Requests Page 7
2005-2006 Capital Improvements Plan Project Requests Page 8
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
rrederick County, Virginia
Project Name:
Date Prepared: Agency Pnrkc nnrd Recreatinn
Agency Contact Person: JamPc M T)nran Phone Number: 665-5679
Location of Project: !�herandn Park Magisterial District: Opt-quan
Project Description: Give a brief (1-2) paragraph description of what the project includes
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Access Road/Parking and Trails at Sherando Park north side of Rt. 277 and Wrights Run.
1. Entrance and access road (1,800 L.F.) off of Warrior Drive
2. Parking - 100 spaces
3. Trails - 2.8 Miles
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project is reflected in the master development plan for Sherando Park, which was completed
in 2001.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2008-2009 fiscal year.
Coordination: If the project is dependent upon or is being planned in conjunction with any
2005-2006 Capital Improvements Plan Project Requests Page 1
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon or is being planned in conjunction with any other project.
This project is planned as one element of the master development plan for Sherando Park.
Project Priority: 16
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #14.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
2005-2006 Capital Improvements Plan Project Requests Page 2
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
52,429
52,429
Design
Land
Acquisition
Site
Preparation
Improvements
Construction
777,352
777,352
Furniture and
Equipment
Other
(opening day
collection)
TOTAL
0
()
0829,781
0
0
829,781
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
0
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
2005-2006 Capital Improvements Plan Project Requests Page 3
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
829,781
829,781
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
0
0
829,781
0
0
829,781
Please describe the source of funding (i.e. type of grant):
We are currently utilizing the TEA -21 grant program for the trail facilities. In addition,
recreation access grant monies through the Virginia Department of Transportation may be
available for entrance and access roadways. If these grant programs are not funded, this project
would need to be funded through the county capital improvements program, by donations, or by
funds generated through the collection of proffers.
2005-2006 Capital Improvements Plan Project Requests Page 4
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
This facility would provide recreational opportunities for the Sherando Park service area and the
entire Frederick County community.
Please describe the need for this project.
To reduce the needs gap between the number of existing passive recreational areas and the
number needed to meet the minimum standards required for our service area. This project will
provide trails with walking and jogging opportunities which ranks as #1 in the 2002 Virginia
Outdoors Plan survey for all outdoor recreational activities.
Please describe and justify the proposed location of the project.
Sherando Park, currently owned by Frederick County, offers the best location for this
development. With the County currently having ownership of the property, one aspect of the cost
of this project has already been completed. This project, being located at Sherando Park, is
necessary to meet the needs of our service area.
2005-2006 Capital Improvements Plan Project Requests Page 5
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The development of an entrance off of Warrior Drive and an access road with parking and trails
at Sherando Park meets the following County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Ensure that appropriate open space and recreational facilities are provided in urban and
rural areas.
• Continue to develop the County's regional parks as a major source of recreational facilities
and activities.
• Support a business climate conducive to economic activity and orderly economic growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
as well as supporting economic development and the travel and tourism industry in the county.
Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The development of an entrance and access road with parking and trails will provide recreational
opportunities in an undeveloped portion of Sherando Park which is adjacent to adjoining housing
subdivisions.
2005-2006 Capital Improvements Plan Project Requests Page 6
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development and completes one
element of the Master Plan for Sherando Park completed in 2001.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
This project would provide passive recreational services in the County's urban development area
and is being developed in accordance with the Sherando Park Master Plan which was completed
in 2001.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
2005-2006 Capital Improvements Plan Project Requests Page 7
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The entrance and access road with parking and trails is not dependent upon any other planned
project. It is one element of the adopted master development plan for Sherando Park.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The project has been identified by the Parks and Recreation Commission and the County's
Capital Improvements Plan. Additionally, the project has been identified as part of the Master
Plan for Sherando Park completed in 2001 to satisfy existing recreational demands and needs of
the residents.
2005-2006 Capital Improvements Plan Project Requests Page 8
2005-2006 Capital Improvements Plan Project Requests Page 9
0
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
rederick County, Virginia
Project Name:
Date Prepared: 09/21 /04 Agency: Parka and Recreation
Agency Contact Person: Tames M Doran Phnne Number: 66L5679
Location of Project: Tn RP D Magisterial District: To Re Determiner)
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The Field House project would be approximately 44,000 square feet and include an indoor area
large enough to accommodate a 1/16 mile meter track and a minimum of two basketball courts.
This court area would also be designed for utilization by indoor soccer, baseball, softball,
wrestling, volleyball, tennis and badminton with the installation of in -floor sleeves and drop
curtains or partitions. This area could also be used for special events such as dances, proms,
music festivals, garden and home, outdoor, craft, antique, quilt, or boat shows, thus providing a
flexible facility for a multitude of activities to take place at one time. The facility would also
house a fitness center, multipurpose rooms, office, storage, and locker rooms. This facility
would be attached to the Indoor Swimming Pool.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The Parks and Recreation Commission is requesting that this project be funded and completed
during the 2009-10 fiscal year. This project is planned with the construction of the Indoor
Swimming Pool project. The Field House would attach to the Indoor Swimming Pool facility
and would share the same exterior amenities (i.e., parking),.
2005-2006 Capital Improvements Plan Projects Requests Page 1
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
In previous years, the Field House and Indoor Swimming Pool were two separate projects, but
citizen input and cost analysis has lead the Parks and Recreation Commission to recommend the
two projects be combined into one.
Project Priority: 17
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Previously listed as #1 and has been separated from the Indoor Swimming Pool Project.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2006
2007
2008
2009
2010
FY 2011
Planning,
Surveying, &
Design
Land
Acquisition
Site
Preparation &
Improvements
Construction
7,040,000
Furniture and
Equipment
Other (opening
day collection)
TOTAL
0
0
0
0
7,040,000
011
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
2005-2006 Capital Improvements Plan Projects Requests Page 2
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2006
2nd FY
2007
3rd FY
2008
4th FY
2009
5th FY
2010
Beyond
FY 2011
TOTAL
General
Fund
7,040,000
Other Fund
State Grants
Bonds and
Debts
Other Fund-
raising
TOTAL
0
0 7
0
0
7,040,000
0
0
Please describe the source of funding (i.e, type of grant):
Presently, there are no federal or state grant monies available for this project. As a result, this
project would need to be funded through the County Capital Improvement Fund, through
donations or by funds generated through the collection of proffers. If federal, state or any other
grant monies become available, they will be actively pursued by this department.
2005-2006 Capital Improvements Plan Projects Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
Since its inception, the Parks and Recreation Department has relied solely on the use of the
county public schools to house our programs. This arrangement was adequate when the
department first started out, but now the department offers over 750 programs annually and at
this same time, space within the schools is more difficult to secure. This has created a situation
where the department can no longer meet the programming and facility needs of the county
residents. By constructing the Field House facility, it would permit the department to meet
citizen programming demands, provide an instructional facility, as well as provide the area with a
facility that would attract new businesses to the community. This facility would be available to
all area residents.
Please describe the need for this project.
As stated above the Department and the community have outgrown the use of school facilities for
programming. In the past four years, the Department has experienced a fifty-four percent
increase in program offerings. The construction of this project will provide a facility the
Department will be able to offer year round recreational programming to the residents of
Frederick County.
■
Please describe and justify the proposed location of the project.
The Field House facility should be located in an area convenient to the major transportation
corridors of the county on a county proffered site. However, as an alternative one of the two
county regional parks could be used to house the facility, since these locations are already
identified as centers for recreation programs and activities. Additionally, locating the facility on
property already owned by the county would reduce development costs.
2005-2006 Capital Improvements Plan Projects Requests Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
The Field House project meets the following County comprehensive planning goals:
• Contribute to the physical, mental, and cultural needs of the community, its economic and
social well-being, and its sense of civic pride and social responsibility through a complete
program of parks and recreation.
• Provide recreational programs and activities based on identified needs and available
funding.
• Continues to develop the County's regional parks as a major source of recreational
facilities and activities.
• Supports a business climate conducive to economic activity and orderly economic
growth.
• Provide support to travel and tourist related activities.
• Facilities and services should be carefully planned to meet projected needs.
The project meets policy recommendations for the development of parks and recreation facilities,
and programs, as well as supporting economic development in the County through the support of
businesses and the travel and tourism industry.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
The Field House project addresses the need for an indoor recreational facility in Frederick
County. The construction of this facility will provide the community with a public facility that
could be used for not only recreational pursuits, also wellness programs. In addition, the
development of this project would assist in reducing overcrowding in the school facilities and
provide a new outlet to expand the existing scholastic activities programs within the schools.
2005-2006 Capital Improvements Plan Projects Requests Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The project is not mandated by state or federal requirements, but is in compliance with the
adopted County Comprehensive Plan for recreational facility development.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
In initial stages of planning, the Field House project is projected to potentially serve over 150
community organizations and groups. This assistance would be provided in either facility or
programming provisions within the facility.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Studies have shown that the provision of park and recreational facilities and programs are a
primary consideration when locating or expanding business development within a community.
The financial investment in recreation projects and services pay dividends throughout the
community equating to a higher return than the original outlay. Parks and recreation services
contribute to the physical and mental well being of the citizens, provide for a more productive
work force and preventative health services, as well as serving as a catalyst for the tourism and
travel industry.
Coordination with other projects:
2005-2006 Capital Improvements Plan Projects Requests page 6
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
The Field House project is not dependent upon another project. However, when this facility is
constructed adjoining the indoor pool facility, development and construction costs would be
reduced.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
The Field House project has been identified by the Recreation Commission and the County's
Capital Improvements Plan. A Parks and Recreation Commission sub -committee has been
formed to determine the final size and content of the facility. In addition, the Commission has
prepared a user survey to solicit input from community organizations who would benefit from the
facility.
2005-2006 Capital Improvements Plan Projects Requests Page 7
2005-2006 Capital Improvements Plan Projects Requests Page 8
FREDERICK COUNTY
PUBLIC SCHOOLS
Administrative Assistant to
the Superintendent
dente �"o LTJj�j�
S� BeF Ci D U E
p
PSIC
'b
SEP 2004 01
Frederick County Public Schools
Visit us at www.frederick.k1Zva.us
September 3, 2004
Susan K. Eddy, Senior Planner
Department of Planning and Development
107 North Kent Street
Winchester, VA 22601.
Dear Ms. Eddy:
11CK COUNTY
& DEVELOPM
e-mail:
kapocsis@ftederickk12-va.us
Please find enclosed an administrative draft of the 2005-2006 Capital Improvements Plan
requests for Frederick County Public Schools. The Frederick County School Board will adopt
their revised Capital Improvements Plan no later than its November 16, 2004, school board
meeting by official action. Should the school board make any changes, a copy will be forwarded
to your office immediately. Also, enclosed is a map of Frederick County showing the public
schools' current locations and the generalized area where future schools and school facilities
may be located.
Should you have any questions or need additional information, please feel free to contact
my office at 662-3889, ext. 112.
Respectfully yours,
Stephen M. Kapocs
Administrative Assistant to the Superintendent
UI►
Enclosure
540-662-3889 Ext 112 1413 Amherst Street, Post Office Box 3508, Winchester, VA 22604-2546 FAX 540-662-3890
DRAFT
2005-2006
FREDERICK COUNTY CAPITAL IMPROVEMENTS PLAN
Departmental Requests
Individual Description and Justification Forms
For
New and Carry Over
Project Requests
July 2, 2004
Department of Planning and Development
2005-2006
FREDERICK COUNTY CAPITAL IMPROVEMENTS PLAN
Departmental Request
Prioritization Summary
New and Carry Over
Project Requests
July 2, 2004
Department of Planning and Development
D AT
2005-2006 Departmental Request Prioritization Summary
New and Carry Over (Modified and Unmodified) Project Requests
Department: Frederick County Public Schools Approved By:
Dept.
Project Title
FY 2005
FY 2006
FY 2007
FY
FY 2009
TOTAL
Priority
Cost
Cost
Cost
2008
Cost
CIP Cost
Cost
1
l ltn Elementary
5.9m
5.9m
School
Total cost
Construction
of project
12.9m
2
Transportation
750,000
750,000
Facility Land
Acquisition
3
Transportation
TBD
Facility
Construction
4
Administration
TBD
Building
Renovation and
Addition
5
Replace
Lom
5.5m
5.9m
12.4m
Gainesboro
Elementary
School
6
Robert E.
TBD
Aylor Middle
School
Renovation
7
James Wood
TBD
High School
Renovation
8
9
10
I1
TOTAL
7,650,000
5,500,000
5,900,000
19,050,000
Frederick County
School Facilities
01
Admiral Richard E. Byrd Middle
02
Apple Pie Ridge Elem.
03
Armel Elem.
04
Bass -Hoover Elem,
05
Gainesboro Elem.
06
Indian Hollow Elem.
07
Middletown Elem.
08
Millbrook HS
09
Orchard View Elem.
10
Redbud Run Elem.
I l
Sensory Road Elem.
12
Stonewall Elem,
13
Frederick County Middle
14
James Wood Middle
15
R.E. Aylor Middle
16
James Wood HS
17
Sherando HS
18
Dowell J Howard Center
19
Northwestern Reg. Ed. Program
A
i 1's Elementary School Site
B
Transportation Facility (future)
C
Gainesboro Elem. Sch.
(Replacement site)
fit _ AFT
V� ttayr�+�
i
S�
4�41)
N
W
S
M3 .
'R
Frederick County
Public Schools 2004
Frederick County School Board
Capital Improvements Plan Draft 10/28/04
2004 —2009
Borrowed
Department . . " 7/1104- . 7/1/05- 711/06- 7/1107- 7/1108- '> Estimated .
Protect Title Prior to Estimated Estimated .
Priority 6/30/04 6/30105 $/30106 :. 611/07 6/1%08 611/09 . , Project Interest Debt
11 ` Elementary Open Cost Service
1 School $1.8m $7.7m $3.4m Fall $12.9m $6.6m $19.Sm
Construction 2006
2 Transportation Open
Facility $2.0m $6.4m December $8.4m $4.1m $12.5m
2007
Admin. Bldg.
3
Renovation &
Addition
TBD
TBD
TBD
Replace
$5.2m
$17.6m
4
Gainesboro
Elementary
$1.Om
$S.Sm
$5.9m
O
I2007a11
$12.4m
School
Robert E. Aylor
5
Middle School
Renovation
TBD
TBD
TBD
James Wood
6
High School
Renovation
TBD
TBD
TBD
New High
7
School Land
Acquisition
TBD
TBD
TBD
New Middle
8
School Land
Acquisition
TBD
TBD
TBD
Apple Pie Ridge
Elementary
School
TBD
TBD
TBD
Renovation
Bass Hoover
10
Elementary
School
TBD
TBD
TBD
Renovation
Total
$8,7m
$10.9m
$12.3m:
$33.7m '
$15.9m
$4.9,6m
Kapocs i/04-05/ 102004
d raftC IPEvaIS u mS heet
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: New Elementary School #11
Date Prepared: 8/28/04
Agency Contact Person: Steve Kapocsi
Location of Project: Off Rt.522 South of Winc
Agency: Frederick County Public School
Phone Number: (540) 662-3889
Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This is a single story elementary school with a floor area of approximately 81,000
square feet. The school will be located on 25 acres next to Admiral Richard E. Byrd
Middle School. The facility will be designed to accommodate a student membership of 644.
The outdoor facilities will include three pods of grade -level appropriate playground
equipment, one asphalt play area, one softball field, and one physical education field. This
facility will meet or exceed all Virginia Department of Education new construction
requirements for K-5 Elementary Schools.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
Property for the l lth elementary school is located off Rt. 522 South of Winchester
next to the Admiral Richard E. Byrd Middle School. Prior to the purchase of property an
architectural & engineering review was conducted that included a boundary survey,
topographical survey, traffic study, traffic signal study, environmental study, wetlands
study and delineation, and geotechnical testing. Architectural & Engineering design has
begun in August 2004, and bid documents are scheduled to begin in late January/February
2005. A fall 2006 opening is scheduled
2005-2046 Capital Improvements Plan Project Requests Page 1
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
N/A
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
going.
The new elementary school is listed as number 1 on the priority fist. Project is on
PROPOSED EXPENDITURES
Element
1s` FY
2nd
3rd FY
4th FY
5th FY
Beyond
Total
2005
FY
2007
2008
2009
FY 2010
2006
Planning,
Surveying, &
50,000
50,000
Design
Land Acquisition
Site Preparation
& Improvements
Construction
4.15m
4.15m
Furniture and
1.6m
1.6m
Equipment
Other (opening
100,000
100,000
day collection)
5.9m
TOTAL
5.9m
2005-2006 Capital Improvements Plan Project Requests Page 2
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
X Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General
Fund
Other Fund
State Grants
Bonds and
Debts
5.9m
5.9m
Other
Fund-raising
TOTAL
5.9m
5.9m
Please describe the source of funding (i.e. type of grant):
Virginia Public School Authority Bonds
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The facility will serve 644 students.
Please describe the need for this project.
Senseny Road Elementary School is currently over capacity with housing growth in
this area projected to continue. Redbud Run Elementary School and Armel Elementary
School are both near their program capacity.
Please describe and justify the proposed location of the project.
This school will be located between Senseny Road Elementary School and Armel
Elementary School to relieve current overcrowding and to accommodate the projected new
housing development in the areas served by these elementary school attendance zones.
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project contributes to improving educational services to Frederick County
students. This project is consistent with established policies and procedures of the
Frederick County School Board.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk
Completion of this project will decrease the level of overcrowding at Senseny Road
Elementary School, Armel Elementary School and Redbud Run Elementary School. This
school will also assist in accommodating new students that reside in the high growth areas
of Frederick County.
2005-2006 Capital Improvements Plan Project Requests Page 4
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Completion of this project will assist in maintaining recommended teacher -to -student
ratios, assist in providing necessary services to special needs populations, and assist in
accommodating students and staff with disabilities.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Frederick County Public Schools serves all segments of the school age population of
Frederick County in meeting their individual educational needs.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries
into Frederick County.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
No!
2005-2006 Capital Improvements Plan Project Requests Page 5
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support_
Business of the school board is conducted in an open public forum with an open
invitation for the public to address the board with citizen comment.
2005-2006 Capital Improvements Plan Project Requests Page 6
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Transportation Facility Land Acquisition
Date Prepared: 8/29/04 Agency: Frederick County Public Schools
Agency Contact Person: Steve Kapocsi
Location of Project: TBA
Phone Number: (540) 662-3889
Magisterial District: TBA
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Preliminary design work and land acquisition of approx. 20 acres for the construction of a
transportation facility. Project will provide needed data to establish a more detailed cost of
construction.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
Purchase of property, property assessment, and planning, should take approximately six
months to a year.
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
It has been the policy of the school board to support Frederick County Government
departments and agencies, where and whenever possible, as long as there are no negative
impacts on the operations or services of the school division. The project is not dependent
upon any other project, however, communication will need to occur with the county
administrator's office to ensure the best interest of both the school board and the board of
supervisors are considered.
2005-2006 Capital Improvements Plan Project Requests Page 1
Project Priority: 2
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
The transportation facility land acquisition project is number two on the project priority
Iist.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1s` FY
2nd
3rd FY
4th FY
5th FY
Beyond
Total
2005
FY
2007
2008
2009
FIT 2010
2006
Planning,
Surveying, &
Design
Land Acquisition
750,000
750,000
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL
750,000
11750,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
X Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
`'Preliminary`' estimate, (e.g, no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 2
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General
Fund
Other Fund
State Grants
Bonds and
Debts
750,000
750,000
Other
Fund-raising
TOTAL
750,000
750,000
Please describe the source of funding (i.e. type of grant):
Virginia Public School Authority Bonds
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to- be provided by the project.
The project will lead to the construction of a transportation department which provides a
student transportation system to support a division membership of over 11,600 students
and over 2,000 full and part-time employees. The transportation department also supports
other county agencies such as the Parks & Recreation Department, the Sheriff's
Department, etc.
2005-2006 Capital Improvements Plan Project Requests Page 3
Please describe the need for this project.
Due to rising land prices and the current critical need for a new transportation
facility that will accommodate the out grown current facilities that does not have sufficient
area to expand.
Please describe and justify the proposed location of the project.
The location of this facility has not yet been determined.
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive PIan? Is the project consistent with established policies?
The current facility does not have sufficient area to expand due to the increase of
student population and buses. The future construction of the facility will be relocated,
expanded and modernized. The location will conform to the Frederick County
Comprehensive Policy Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
The land acquisition project which will lead to the proposed transportation facility
project will directly impact the transportation department's ability to operate and
maintain the school division's school bus fleet, the vehicle fleet, and the direct
transportation support of other county agencies and departments.
2005-2006 Capital Improvements Plan Project Requests Page 4
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
This project will lead to assisting the transportation department in its ability to
maintain compliance with Federal and State laws and regulations that govern the
transportation of students.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
With the increase of student population the project will ensure that student
transportation is provided to all eligible residents of Frederick County. Students that have
a verified special need for special services transportation are provided those services.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries
into Frederick County.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
This project is necessary for the successful completion of the construction of a new
transportation facility to replace the outgrown current facility. This project is the first
phase of a project to replace the current transportation department.
2005-2006 Capital Improvements Plan Project Requests Page 5
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Business of the school board is conducted in an open public forum with an open
invitation for the public to address the board with citizen comment.
2005-2006 Capital Improvements Plan Project Requests Page 6
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Transportation Facility Construction
Date Prepared: 8/29/04
Agency Contact Person: Steve Kapocsi
Location of Project: TBA
4 Lka I iWL N -Ma
Agency: Frederick County Public Schools
Phone Number: (540) 662-3889
Magisterial District: TBA
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
A transportation facility that will accommodate administrative offices, support staff
offices, driver training areas, driver and staff meeting area, mechanical service and repair
bays, inspection bay, wash bay, and fueling bays. The location of the facility should be close to
major transportation arteries and as close to the largest number of schools as possible. The
facility will also need secure parking for the bus and vehicle fleet, as well as adequate parking
for staff and drivers.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
Planning, design, and construction should take approximately 24 months once started.
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
It has been the policy of the school board to support Frederick County Government
departments and agencies, where and whenever possible, as long as there are no negative
impacts on the operations or services of the school division. The project is not dependent
upon any other project, however, communication will need to occur with the county
administrator's office to ensure the best interest of both the school board and the board of
supervisors are considered.
20U5-2UU6 Capital improvements Plan Project Requests Page 1
Project Priority: 3
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
The transportation facility construction would be listed as number three.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDTI'URES
Element
1g` FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
Design
Land Acquisition
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL
TBD
■
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 2
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General
Fund
Other Fund
State Grants
Bonds and
Debts
Other
Fund-raising
TOTAL
TBD
Please describe the source of funding (Le. type of grant):
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The transportation department provides a student transportation system to support
a division membership of over 11,600 students and over 2,000 full and part-time employees.
The transportation department also supports other county agencies such as the Parks &
Recreation Department, the Sheriffs Department, etc.
Please describe the need for this project.
The transportation department has outgrown the current facilities and there is not
sufficient area to expand those facilities. The increase in student membership, coupled with
the stringent laws and regulations that govern the operation and maintenance of school
transportation vehicles, requires a much larger and upgraded transportation facility.
2005-2006 Capital Improvements Plan Project Requests Page 3
Please describe and justify the proposed location of the project.
The location of this facility has not yet been determined.
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This is an existing facility that will be relocated, expanded and modernized. The
location will conform to the Frederick County Comprehensive Policy Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
This proposed project will directly impact the transportation department's ability to
operate and maintain the school division's school bus fleet, the vehicle fleet, and the direct
transportation support of other county agencies and departments.
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
This proposed project will assist the transportation department in its ability to
maintain compliance with Federal and State laws and regulations that govern the
transportation of students.
Equitable Distribution of Services:
2005-2006 Capital Improvements Plan Project Requests Page 4
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Student transportation is provided to all eligible residents of Frederick County.
Students that have a verified special need for special services transportation are provided
those services.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries
into Frederick County.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
No!
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support_
Business of the school board is conducted in an open public forum with an open
invitation for the public to address the board with citizen comment.
2005-2006 Capital Improvements Plan Project Requests Page 5
C]
FT
nw Z- m
u A-
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Administration Building Renovation & Addition
Date Prepared: 8/29/04 Agency: Frederick County Public Schools
Agency Contact Person: Steve Kapocsi Phone Number: (540) 662-3889
Location of Project: 1415 Amherst Street Magisterial District: Winchester, City
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This project would renovate the current administration building to an upgraded
electrical service and distribution system, removal of asbestos floor covering, replacement
windows and window coverings, upgraded restroom facilities, and upgraded mechanical
systems. The project would include an addition for a public records storage and office
space.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
It is estimated that this project may be completed in one year.
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
No!
2005-2006 Capital Improvements Plan Project Requests Page 1
Project Priority: 4
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
With the completion of Admiral Richard E. Byrd Middle School project the
administration building renovation and addition will be number four on the project
priority list.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1S` FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
Design
Land Acquisition
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL
TBD
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 2
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General
Fund
Other Fund
State Grants
Bonds and
Debts
Other
Fund-raising
TOTAL
TBD
Please describe the source of funding (i.e. type of grant).-
TBD
rant):TBD
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The administration building houses approximately 100 administrative, instructional,
and support personnel.
Please describe the need for this project.
All available building space is being utilized to its fullest potential. In addition to the
use of closets and part of the original coal bin and boiler room for office space, a modular office
provides space for human resources new employee processing. Renovation and additional
space is needed to provide a safe and adequate work place for employees.
2005-2006 Capital Improvements Plan Project Requests Page 3
Please describe and justify the proposed location of the project.
Improvements and expansion would occur at the current building location. Until an
architectural study has been conducted, this site appears to be the most economical
location.
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project contributes to improving educational services to Frederick County
students.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
This project will address ADA inadequacies, relieve overcrowding, and plan for
future expansion.
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
This project would assist in maintaining compliance with building code and fire
regulations.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
N/A
2005-2006 Capital Improvements Plan Project Requests Page 4
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries
into Frederick County. It takes adequate facilities and well-managed programs to
maintain quality public schools.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
No!
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Business of the school board is conducted in an open public forum with an open
invitation for the public to address the board with citizen comment.
2005-2006 Capital Improvements Plan Project Requests Page 5
'RAFT
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Gainesboro Elementary School
Date Prepared: 8/28/04
Agency Contact Person: Steve Kapocsi
Location of Project: On the East side of 522,
North of Winchester, and immediately North
of the intersection of Route 681 & Route 522
Agency: Frederick County Public School
Phone Number: (540) 662-3889
Magisterial District: Gainesboro
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This is a single story elementary school with a floor area of approximately 81,000
square feet. The facility will be designed to accommodate a student membership of 644.
The outdoor facilities will include three pods of grade level appropriate playground
equipment, one asphalt play area, one softball field, and one physical education field. This
facility will meet or exceed all Virginia Department of Education new construction
requirements for K-5 Elementary Schools.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
Planning, design, property assessment, and construction should take approximately
24 months.
2005-2006 Capital Improvements Plan Project Requests Page I
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
N/A
Project Priority: 5
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
The replacement of Gainesboro Elementary School was listed as number sig. With
the completion of Admiral Richard E. Byrd Middle School, the replacement of Gainesboro
Elementary School will move up to number five.
Estimated Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1s` FY
2nd FY
3rd FY
4th
5th FY
Beyond
Total
2005
2006
2007
FY
2009
FY 2010
2008
Planning,
470,000
Surveying, &
400,000
50,000
20,000
Design
Land Acquisition
Site Preparation
600,000
400,000
1,000,000
& Improvements
Construction
5,050,000
4,200,000
9,250,000
Furniture and
1,600,000
1,600,000
Equipment
Other (opening
80,000
80,000
day collection)
TOTAL
1.Om
5.5m
5.9m
1112.4m
2005-2006 Capital Improvements Plan Project Requests Page 2
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
X Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General
Fund
Other Fund
State Grants
Bonds and
Debts
Lom
5.5m
5.9m
12.4m
Other
Fund-raising
FTOTAL
1.0m
5.5m
5.9m
12.4m
Please describe the source of funding (i.e. type of grant):
Virginia Public School Authority Bonds
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
2005-2006 Capital Improvements Plan Project Requests Page 3
The facility will serve 644 students.
Please describe the need for this project.
The current site is too limited to justify renovating the facility to meet the building
standards of today. The building Iacks air conditioning, an adequate Iibrary, physical
education facilities, and support special education facilities. There are other health and
safety concerns that are inherent in the age and design of the building.
Please describe and justify the proposed location of the project.
The school board owns property within 3 miles of the current site in the Gainesboro
Elementary School attendance zone.
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project contributes to improving educational services to Frederick County
students. This project is consistent with established policies and procedures of the
Frederick County School Board.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk
This school will assist the school division and county government in meeting the
community needs for the citizens and elementary students in the Gainesboro District.
2005-2006 Capital Improvements Plan Project Requests Page 4
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Completion of this project will assist in maintaining recommended teacher -to -student
ratios, assist in providing necessary services to special needs populations, and assist in
accommodating students and staff with disabilities.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Frederick County Public Schools serves all segments of the school age population of
Frederick County in meeting their individual educational needs.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries
into Frederick County.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
No!
2005-2006 Capital Improvements Plan Project Requests Page 5
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support_
Business of the school board is conducted in an open public forum with an open
invitation for the public to address the board with citizen comment.
2005-2006 Capital Improvements Plan Project Requests Page 6
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name- Robert E. Aylor Middle School Renovation
Date Prepared: 8/29/04 Agency: Frederick County Public Schools
Agency Contact Person.- Steve Kapocsi Phone Number: (540) 662-3889
Location of Project: 901 Aylor Road Magisterial District: Opequon
Stephens City, VA
Project Description: Give a brief (1-2) paragraph description of what the project includes_
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Robert E. Aylor Middle School is located at 901 Aylor Road Stephens City VA and opened
for students in 1969 and has served as a middle school since that time. The school contains
113,643 square feet and has a program capacity of 850 students. Currently the building
serves grades 6, 7, and 8. The building is in good condition however, several major areas
need to be addressed in a renovation. Major areas to be included in this renovation project
are additional classroom space; a complete replacement of fire alarm, and communication
systems; upgrade of electrical and plumbing; and complete replacement of mechanical
systems.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning -
An architectural/engineering study will need to be conducted to determine the scope of
work to be undertaken and provide preliminary cost estimates for the project.
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 1
Project Priority: 6
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
The renovation of Robert E. Aylor is number six on the project priority list. This project
moves up due to the Admiral Richard E. Byrd Middle School project being completed.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1s` FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
Design
Land Acquisition
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL
TBD
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 2
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2005
2006
2007
2008
2009
FY 2010
General
Fund
Other Fund
State Grants
Bonds and
Debts
Other
Fund-raising
TOTAL
TBD
Please describe the source of funding (i.e. type of grant):
TBD
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The renovation of Robert E. Aylor Middle School will serve 850 students in grades 6, 7, &
8.
Please describe the need for this project.
Robert E. Aylor Middle School is soon to be 36 years of age and renovations are needed to
a number of areas to insure the economical and efficient operation of the school for the
years to come.
2005-2006 Capital Improvements Plan Project Requests Page 3
Please describe and justify the proposed location of the project.
N/A
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project contributes to improving educational services to Frederick County students.
This project is consistent with established policies and procedures of the Frederick County
School Board.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
This project will assist the school division and county government in meeting the
community needs for the citizens and middle school students in the Robert & Aylor Middle
School attendance zone.
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Completion of this project will assist in maintaining recommended teacher -to -student
ratios, assist in providing necessary services to special needs populations, and assist in
accommodation students and staff with disabilities.
2005-2006 Capital Improvements Plan Project Requests Page 4
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Frederick County Public Schools serves all segments of the school age populations of
Frederick County in meeting their individual educational needs.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries into
Frederick County.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
No
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Business of the school board is conducted in an open public forum with an open invitation
for the public to address the board with citizen comment.
2005-2006 Capital Improvements Plan Project Requests Page 5
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: James Wood High School Renovation
Date Prepared: 9/29/04 Agency: Frederick County Public School
Agency Contact Person: Steve Kapocsi Phone Number: (540)-662-3889
Location of Project. 161 Apple Pie Ridge Rd Magisterial District: Gainesboro
Winchester, VA
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
James Wood High School located at 161 Apple Pie Ridge Rd Winchester VA opened for
students in 1980 school year and has served as a high school since that time. The school
contains 234,095 square feet and has a program capacity of 1400 students. Currently the
building serves grades 9 —12. The building is in good condition however, several major
areas need to be addressed in a renovation. Major areas to be included in this renovation
project include increased electrical service and distribution to support technology;
technology cabling, hardware, and its installation; upgrade of plumbing and mechanical
systems; and modification of instructional areas to support instructional delivery.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
An architecture (engineering study will need to be conducted to determine the scope of
work to be undertaken and provide preliminary cost estimates for the project.
2005-2006 Capital Improvements Plan Project Requests Page 1
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
N/A
Project Priority: 7
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
The renovation of James Wood High School is an addition to the project priority list as
number 7.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1s` FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
Design
Land Acquisition
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL II
I I
I
I I
I
i T BD
2005-2006 Capital Improvements Plan Project Requests Page 2
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General
Fund
Other Fund
State Grants
Bondsand
Debts
Other
Fund-raising
TOTAL
TBD
Please describe the source of funding (i.e. type of grant):
f 11
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The renovation of James Wood High School will serve 1400 students in grades 9 —12.
Please describe the need for this project_
James Wood High School is soon to be 25 years of age and renovations are needed to a
number of areas to insure the economical and efficient operation of the school for the years
to come.
Please describe and justify the proposed location of the project.
N/A
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project contributes to improving educational services to Frederick County students.
This project is consistent with established policies and procedures of the Frederick County
School Board.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
This project will assist the school division and county government in meeting the
community needs for the citizens and high school students in the James Wood High School
attendance zone.
2005-2006 Capital Improvements Plan Project Requests rage 4
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Completion of this project will assist in maintaining recommended teacher -to -student
ratios, assist in providing necessary services to special needs populations, and assist in
accommodation students and staff with disabilities.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Frederick County Public Schools serves all segments of the school age populations of
Frederick County in meeting their individual educational needs.
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries into
Frederick County.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
No
2005-2006 Capital Improvements Plan Project Requests Page 5
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Business of the school board is conducted in an open public forum with an open invitation
for the public to address the board with citizen comment.
2005-2006 Capital Improvements Plan Project Requests Page 6
WINCHESTER
REGIONAL AIRPORT
Winchester Regional Airport
Through coordinated efforts between the Counties of Frederick, Clarke, Shenandoah
and Warren, and the City of Winchester, it was determined major capital improvements
would be needed in order to develop Winchester Municipal Airport into a modern first
class airport. The Winchester Regional Airport Authority was formed on July 1, 1987 by
the Virginia General Assembly and consists of representatives from the Counties of
Frederick, Clarke, Shenandoah and Warren and the City of Winchester
Since its formation, the Winchester Regional Airport Authority embarked on an
extensive airport capital improvement program in order to comply with Federal Aviation
Administration safety and design standards to accommodate business/corporate
aircraft. The Winchester Regional Airport is now a 376 -acre, all weather, 24-hour
general aviation airport with a 5,500 foot asphalt runway. It is conveniently located
southeast of Interstate 81, Exit 313 and lies between State Routes 50 east and 522
south.
Completed construction projects include a 1,100 -foot runway extension, pavement
resurfacing of the entire runway, relocation of the taxiway and the creation of safety
areas at each end of the runway. New buildings constructed under this program include
a modern general aviation terminal, a 12,000 square foot clear span hangar, a 9,000
square foot aviation maintenance hangar office complex, and 61T -hangar units. Other
improvements include airfield lighting upgrade, installation of a 41,000 gallon above
ground fuel storage facility, security fencing of the Airport perimeter, the installation of a
precision instrument approach system that provides all weather access to the Airport,
and the relocation of Airport Road State Route 645 to meet FAA standards which will
also allow room for future expansion to accommodate additional corporate hangars.
Private and business aircraft based at Winchester total over 100, and range in size from
small single engine aircraft to large cabin class business aircraft and business jets.
Numerous aviation business located at the airport provide airframe and engine
maintenance, flight schools, aircraft rentals, parts brokering, aircraft rides, air
ambulance service, and aircraft charter services.
Collaborating with Frederick County and the Virginia Department of Transportation, the
Authority has also made improvements to primary access roads to the airport. Water
and sewer service was also established within the Route 522 South area affording the
opportunity to many Frederick County residents to access this needed utility.
To date, more than $19 million dollars have been invested in Airport capital
improvements, equipment, and promotions through funding received from the Federal
Aviation Administration, Virginia Department of Aviation, the Virginia Department of
Transportation and the supporting local jurisdictions.
Important amenities include 24-hour U.S. Customs and Border Protection (formerly
2005-2006 Capital Improvements Plan Project Requests Page 46
U.S. Customs and Immigrations), 24-hour on call line service, air cargo handling,
automated weather observation system (AWOS III), computerized weather and flight
planning equipment, full instrument landing system and rental car/limousine services.
In December 1993, the Winchester Regional Airport Authority updated its 1987 Twenty -
Year Master Plan which is near completion with only a few projects remaining. They
include the relocation of Airport Road to remove a section of the road that infringes on
regulated airspace, land acquisition along the northern side of Bufflick Road for noise
abatement and a modified master development plan for the north side of the runway.
Land to accommodate the road relocation project was acquired by the Airport over two
years ago and the design phase is complete. In working with the Virginia Department
of Aviation and the Federal Aviation Administration, approximately three parcels a year
along Bufflick Road will be processed for acquisition in accordance with the current
Master Plan.
Due to the limitations on space on the south side, the Airport Authority is in the process
of creating a development plan for the north side of the runway. With continuing
increased air space restrictions within the Dulles/Washington area, the Winchester
Airport has experienced a steady increase in business traffic. In addition to increased
operations, the sizes of aircraft used for business travel have become larger and with
the growing demand in air cargo service the airport has seen the introduction of DC -9
air freight service. Requests by owners of larger aircraft to lease land to build hangars
currently cannot be met due to limited available building space. This is a loss of
potential revenue by the Airport in lease fees along with the loss of tax revenue by
Frederick County. A modified master plan for development on the north side will be
completed in the fiscal year 2005. While details are not yet completed it is known that a
parallel taxiway with a minimum 400 foot separation from the centerline of the runway
will have to be constructed. This setoff distance will safely accommodate the larger
aircraft and will also provide a means to access ramps and hangars on the north side.
Members of the Federal Aviation Administration and the Virginia Department of Aviation
often use the Winchester Regional Airport as a role model airport for planning and
development. This recognition was achieved through the solidarity of the Winchester
Regional Airport Authority.
Through the continued support and dedication of its member jurisdictions, the
Winchester Regional Airport will enhance its role as a vital economic development
asset in the attraction of new commercial and industrial businesses to this region while
serving the needs of existing businesses.
2005-2006 Capital Improvements Plan Project Requests Page 47
2005-2006 Departmental Request Prioritization Summar
New and Carry Over (Modified and Unmodified) Project Requests
Department:
Approved By:
Dept.
Project
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
TOTAL
Priority
Title
Cost
Cost
Cost
Cost
Cost
CIP Cost
1
Land
Parcel 31,
$700,000
$165,000
$865,000
36,53
2
Terminal
Bldg
$50,000
$500,000
$550,000
Renovation
3
Land
Parcel 47,
$65,000
$800,000
$865,000
47A, 48
4
Upgrade
Airfield
$50,000
$150,000
$200,000
Lights
5
Land
Parcel 50,
$50,000
$300,000
$350,000
51,52
6
Airfield
Maint Bldg
$300,000
$300,000
7
8
9
10
11
TOTAL
$865,000
$1,615,000
$350,000
$300,000
$3,130,000
2005-2006 Capital Improvements Plan Project Requests Page 2
2005-2006
FREDERICK COUNTY CAPITAL IMPROVEMENTS PLAN
Departmental Requests
Individual Description and Justification Forms
For
New and Carry Over
Project Requests
July 2, 2004
Department of Planning and Development
2005-2006 Capital Improvements Plan Project Requests Page 1
t•(I
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- - - - - RUNWAY OBJECT FREE MEA
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FEDERAL AVMTION ADMINISTRAMN
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DATE
DIRECTOR
WINCHEBfE)i REOIONN. AIRPORT AVMORIT/
DATE
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6' CONTOUR INTERVAL 11
AIRPORT LAYOUT PLAN
WINCHESTER REGIONAL AIRPOR'
WINCHESTER, VIRGINIA
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- - - - - RUNWAY OBJECT FREE MEA
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"I- RUNWAY PROTECTION ZONE
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CONSTRUCT A NEW A LANE
NOTES 1: THE VWWNM DEPARTMENT OF TRANSPORTATION OMATION IS OFF ME END
gOMWAY APPROXIMATELY U1p0 FEET TO 2000 FEEF OFF THE END OF RUNWAY µ THE PROP09Al
WILL REWIRE THE RELEASE OF APPROXIMATELY U ACRES OF E%ISTINO NRPoM PROPE.."O L
LAND RELEASE IS IDENTIFIED AS PARCEL ES ON THE NRPORT PROPERTY MAP.
2: THERE ME NO KNOWN THRESHOLD BRING SURFACE OBJECT PENETRATIONS
OHECKED BY: JCL/A DA}E JAUUART ZOOl
NO. REVISIONS
BY/DATE FM/DATE DOAV/DATE WRM/I
i
EXISTING AIRPORT LAYOUT PLAN
WINCHESTER REGIONAL AIRPORT
APPROVALS
EXHIBIT
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Land Acquisition — Preliminary Phase Parcels 31, 46 & 53
Date Prepared: October 7, 2004 Agency: Winchester Regional Airport
Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786
Location of Project: Bufflick Road Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Preliminary work to acquire three parcels along Bufflick Road identified on the Airport Property
Map as parcels 31, 46 & 53 was completed in FY 2005 and funding for fee simple acquisition is
budgeted in FY 2005. Actual acquisition of properties will carry over into FY 2006. Property is
included in the current Twenty -Year Master Plan and is to be acquired for noise abatement.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
FY 2003 — 2004 Preliminary Costs (Surveys, appraisals, EDDA, etc.) Completed FY 2005
FY 2004 — 2006 Actual land acquisition costs may carry over with an increase into FY
2006
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 17
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Phase I of this project is in included in the CIP and is rated as four under the County Priority
system. Funding grant through the Virginia Department of Aviation was awarded August 2004.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1St FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
Design
Land Acquisition
$700,000
$165,000
$865,000
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL
$700,000
$165,000
$865,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate_.)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 18
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd
4th FY
5th FY
Beyond
TOTAL
2005
2006
FY
2008
2009
FY 2010
2007
General Fund
$14,000
$3.300
$17,300
Other Fund
Federal Grant
$665,000
$156,750
$821,750
State Grants
$21,000
$4,950
$25,950
Bonds and
Debts
Other
Fund-raising
TOTAL 11
$700,000
$165,000
$8651000
Please describe the source of funding (i.e. type of grant):
FY 2004 Local Share
State Grant — Virginia Department of Aviation
Federal Grant — Federal Aviation Administration
FY 2005 Local Share
State Grant — Virginia Department of Aviation
Federal Grant — Federal Aviation Administration
FY 2006 Local Share
State Grant — Virginia Department of Aviation
Federal Grant — Federal Aviation Administration
$1,000(2%)
$4,000(8%)
$45,000 (90%)
$14,000 (2%)
$21,000 (3%)
$665,000 (95%)
$3,300(2%)
$4,950(3%)
$156,750 (95%)
In FY 2006, funding reimbursement from the Federal Aviation Administration is anticipated to
be received for expenditures in FY 2005 and FY 2006 resulting :n refunds to the County for
monies advanced on this project.
2005-2006 Capital Improvements Plan Project Requests Page 19
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
N/A
Please describe the need for this project.
For several years, development requiring land acquisition at the Winchester Regional Airport has
focused on the Runway 32 (southwest) end. With that land acquisition project complete, several
parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary
because many of the identified parcels are located within the Airport's FAR Part 77 primary
surface and/or approach surface. In addition, several of the residential parcels are located in side
the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise
contour non -compatible with airport operations and encourages airport to resolve the non -
compatibility through acquisition fee simple where feasible.
Please describe and justify the proposed location of the project.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 20
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project is within the Airport's Twenty Year Master Development Plan and is within the
Airport Support Area identified on Frederick County's Comprehensive Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
Parcels 31 and 46 are located adjacent to Runway 14-32. Parcel 31 is located within the FAR
Part 77 primary surface. In addition, terrain and other features on both parcels are obstructions
the to FAR Part 77 transitional surface. Parcel 53 is located under the western corner of the
Runway 14 Runway Protection Zone (RPZ). It is the recommendation of the FAA and the
Airport's desire to own in fee simple all land within their RPZ's. These acquisitions will help to
clear the approach surfaces for Runway 14 and structures, trees, etc. will be removed as part of
this project.
2005-2006 Capital Improvements Plan Project Requests Paue 21
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is
required to own fee simple property within the Primary Surface. This requirement is also include
in the Code of Virginia 15.2.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
N/A
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Safe and efficient approach systems into the airport are essential in attracting business traffic into
this region especially during adverse weather conditions that could produce more revenue for the
regional and additional operating revenue for the airport to help the airport be more self-
sustaining.
2005-2006 Capital Improvements Plan Project Requests Page 22
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
Project is within the Airport's Twenty Year Master Plan.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Residents living along the northern side of Bufflick Road that have property identified for
acquisition were immediately notified upon completion of the Master Plan Update in 1993. They
were each provided a copy of an estimated timetable outlining when acquisition proceedings
would proceed. Each property owner involved seems to e supportive of the project. Prior to
beginning any actual proceedings, each owner involved will be fully advised and met with
individually in accordance with Federal Land Acquisition Regulations.
2005-2006 Capital Improvements Plan Project Requests Page 23
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Terminal Building Renovations, Phase H
Date Prepared: October 7, 2004 Agency: Winchester Regional Airport
Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786
Location of Project: Winchester Regional Airport Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The General Aviation Terminal building was constructed in 1992. Over the past 12 years, new
and existing companies, State, Federal and local agencies, and the public have used the terminal
building extensively. The building is beginning to show several areas of wear that need to be
addressed including the delaminating of the exterior surface and leaking of the roof. In addition,
the existing HVAC system is approaching the end of its useful life and needs to be replaced.
There are places within the public lobby of the terminal building that leak rather badly and
several areas of the ceiling have actually fallen down after becoming soaked with rainwater.
Ceiling tiles are constantly being replaced within the office areas.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
An evaluation of the facility is being conducted in FY 2005. A qualified architect will
determine the condition of all components of the building and a priority schedule for addressing
renovations along with cost estimates and recommendations on what renovation efforts would be
most beneficial. Realizing that such renovations are relatively expensive, the project will likely
have to be completed over time once the evaluation and recommendations are completed.
FY 2005 — Evaluation of Facility
FY 2006 — Renovation of Facility
2005-2006 Capital Improvements Plan Project Requests Page 38
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
An evaluation of the terminal building and its components, is funded in FY 2005 budget
and a State grant has been received for $40,000
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
2005-2006 Capital Improvements Plan Project Requests Page 39
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
V FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
$50,000
$50,000
Design
Land Acquisition
Site Preparation
& Improvements
Construction
$500,000
$500,000
Furniture and
Equipment
Other (opening
day collection)
TOTAL
$50,000
$500,000
1$550,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 40
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2005
2006
2007
2008
2009
FY 2010
General
$10,000
$100,000
$110,000
Fund
Other Fund
State Grants
$40,000
$400,000
$440,000
Bonds and
Debts
Other
Fund-
raising
TOTAL
$50,000
$500,000
$550,000
Please describe the source of funding (i.e. type of grant):
FY 2005 Local Share — Local Jurisdictions
State Grant — Virginia Department of Aviation
FY 2006 Local Share — Local Jurisdictions
State Grant — Virginia Department of Aviation
$10,000 (20%)
$40,000 (80%)
$100,000 (20%)
$400,000 (80%)
2005-2006 Capital Improvements Plan Project Requests Page 41
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
N/A
Please describe the need for this project.
The terminal building is over twelve years old and is in need of renovation in order to prevent
further deterioration and to protect the local jurisdictions and the State's investment. The flat
roof needs to be repaired in order to prevent the interior of this building from further damage.
Funds to construct the terminal building were received by the State Department of Aviation in
1989 and it is the responsibility to maintain and preserve this facility under conditions of the
original grant.
Please describe and justify the proposed location of the project.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 42
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
N/A
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
There are several areas within the building that sections of tile or drywall from the ceiling
have fallen when wet. Leaks are repeatedly fixed however, it has been determined that there are
also structural improvements that must be made in order to prevent further damage and
deterioration.
2005-2006 Capital Improvements Plan Project Requests Page 43
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
As a condition to receiving funding from a State Grant, there is an obligation to maintain
the facility constructed with State funds.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
N/A
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
The terminal building serves as the front door to this community with a positive
impression made on businesses and travelers arriving at the Winchester Regional Airport. It is a
valuable asset used to promote this region to enhance economic development and tourism.
2005-2006 Capital Improvements Plan Project Requests Page 44
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
Phase I for an evaluation to determine the scope of the renovation is in the FY 2005
budget.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 45
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2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Land Acquisition — Preliminary Phase Parcels 47, 47A & 48
Date Prepared: October 7, 2004 Agency: Winchester Regional Airport
Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786
Location of Project: Bufflick Road Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Preliminary work to acquire three parcels along Bufflick Road identified on the Airport Property
Map as parcels 47, 47A & 48. Property is included in the current Twenty -Year Master Plan and
must be acquired to meet noise abatement requirements.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
FY 2004 — 2005 Preliminary Costs (Surveys, appraisals, EDDA, etc.)
FY 2005 — 2006 Actual land acquisition costs
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
W&AI
2005-2006 Capital Improvements Plan Project Requests Page 24
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
This project was rated as number 6 in the County CTP.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1s` FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
$65,000
$65,000
Surveying, &
Design
Land
$800,000
$800,000
Acquisition
Site Preparation
Improvements
Construction
Furniture and
Equipment
Other (opening
day collection)
TOTAL
$65,000
$800,000
$865,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"I relizxanary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 25
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General Fund
$13,000
$160,000
($155,700)
$17,300
Other Fund
Federal Grant
State Grants
$52,000
$640,000
$821,750
($666,050)
$821,750
$25,950
Bonds and
Debts
Other
Fund-raising
TOTAL
$65,000
$800,000
$-0-
$865,000
Please describe the source of funding (i.e. type of grant):
FY 2005 Local Share $52,000 (20%)
State Grant — Virginia Department of Aviation $13,000 (80%)
FY 2006 Local Share $160,000 (20%)
State Grant — Virginia Department of Aviation $640,000 (80%)
In FY 2007 funding reimbursement from the Federal Aviation Administration is anticipated to be
received for expenditures in FY 2005 & FY 2006 resulting in the local share being reduced from
(20%) to (2%) with a refund due to the County on the local share in the amount of $155,700
2005-2006 Capital Improvements Plan Project Requests Page 26
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
N/A
Please describe the need for this project.
For several years, development requiring land acquisition at the Winchester Regional Airport has
focused on the Runway 32 (southwest) end. With that land acquisition project complete, several
parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary
because many of the identified parcels are located within the Airport's FAR Part 77 primary
surface and/or approach surface. In addition, several of the residential parcels are located in side
the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise
contour non -compatible with airport operations and encourages airport to resolve the non -
compatibility through acquisition fee simple where feasible.
Please describe and justify the proposed location of the project.
N/A
2005-2006 Capital Improvements Plan Project Requests Yage 27
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project is within the Airport's Twenty Year Master Development Plan and is within the
Airport Support Area identified on Frederick County's Comprehensive Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
Parcels 47, 47A and 48 are located adjacent to Runway 14-32 within the FAR Part 77 primary
surface. In addition, terrain and other features on both parcels are obstructions to the FAR Part
77 transitional surface. It is the recommendation of the FAA and the Airport's desire to own in
fee simple all land within their RPZ's and primary surfaces. These acquisitions will help to clear
the approach surfaces for Runway 14 and structures, trees, etc. will be removed as part of this
project.
2005-2006 Capital Improvements Plan Project Requests Page 28
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is
required to own fee simple property within the Primary Surface. This requirement is also include
in the Code of Virginia 15.2.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
N/A
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Safe and efficient approach systems into the airport are essential in attracting business traffic into
this region especially during adverse weather conditions that could produce more revenue for the
regional and additional operating revenue for the airport to help the airport be more self-
sustaining.
2005-2006 Capital Improvements Plan Project Requests Page 29
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
Project is within the Airport's Twenty Year Master Plan.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Residents living along the northern side of Bufflick Road that have property identified for
acquisition were immediately notified upon completion of the Master Plan Update in 1993. They
were each provided a copy of an estimated timetable outlining when acquisition proceedings
would proceed. Each property owner involved seems to be supportive of the project. Prior to
beginning any actual proceedings, each owner involved will be fully advised and met with
individually in accordance with Federal Land Acquisition Regulations.
2005-2006 Capital Improvements Plan Project Requests Pabe 30
•
•
J
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Upgrade Airfield Lighting
Date Prepared: October 7, 2004
Agency Contact Person: Serena R. Manuel
Agency: Winchester Regiorial Airport
Phone Number: (540) 662-5786
Location of Project: Winchester Regional Airport Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project
includes.Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Upgrade Medium Intensity Runway Lighting (MIRL) to High Intensity Runway Lighting (HIRL)
and upgrade 2 -Box Precision Approach Path Indicator (PAPI) to 4 -Box PAPL
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The design phase is scheduled for FY 2005 with the construction phase scheduled for FY 2006
depending upon available State/Federal funding.
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 3
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
This project is included in the current CIP rated as number 3 under the County Priority System.
This project will be delayed until Federal funding becomes available.
Estimate Cost (in 2003 dollars):
PROPOSED EXPENDITURES
Element
1s` FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
$50,000
$50,000
Surveying, &
Design
Land Acquisition
Site Preparation
& Improvements
Construction
$150,000
$150,000
Furniture and
Equipment
Other (opening
day collection)
TOTAL
$50,000
$150,000
$200,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 4
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd
4th FY
5th FY
Beyond
TOTAL
2005
2006
FY
2008
2009
FY 2010
2007
General Fund
$1,000
$3,000
$4,000
Other Fund
Federal Grants
$45,000
$135,000
$180,000
State Grants
$4,000
$12,000
$16,000
Bonds and
Debts
Other
Fund-raising
TOTAL
$509000
$150,000
$200,000
Please describe the source of funding (i.e. type of grant):
Local Share — Local Jurisdictions
State Grant — Virginia Department of Aviation
Federal Grant — Federal Aviation Administration
$4,000(2%)
$16,000 (8%)
$180,000 (90%)
2005-2006 Capital Improvements Plan Project Requests Page 5
�-oma
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
N/A
Please describe the need for this project.
Recent improvements at the airport have enhanced all-weather and nighttime operations
capability. Included in these improvements was the recent installation and commissioning of the
airport's precision instrument landing system that has increased use of the airport by jet aircraft.
FAA in Advisory Circular No. 150/5340-24 recommends that runways with precision approaches
have high intensity runway edge lights (HIRLs) installed and that a 4 -Box visual approach aid be
installed on runways with jet operations.
Please describe and justify the proposed location of the project.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 6
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project is within the Airport's Twenty -Year Master Development Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
Upgrade of the airfield lighting system will enhance the approach system into the Winchester
Regional Airport providing pilots with faster traveling aircraft the ability to see the airport from a
further distance out.
2005-2006 Capital Improvements Plan Project Requests Page 7
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Although not mandated, this project will meet the FAA's design standards and recommendation
for airport with the type of precision instrument landing system in place at Winchester Regional
Airport.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
N/A
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Approach systems at an airport that are safe and efficient could attract more business traffic to
this region especially during adverse weather or nighttime operations. An increase in traffic
could also produce more operating revenue for the airport.
2005-2006 Capital Improvements Plan Project Requests Page 8
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
This project will complete the entire precision instrument land system already installed.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 9
C
C�
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2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Land Acquisition — Preliminary Phase Parcels 50, 51 & 52
Date Prepared: October 7, 2004
Agency Contact Person: Serena R. Manuel
Location of Project: Bufflick Road
Agency: Winchester Regional Airport
Phone Number: (540) 662-5786
Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Preliminary work to acquire three parcels along Bufflick Road identified on the Airport Property
Map as parcels 50, 51 & 52. Property is included in the current Twenty -Year Master Plan and is
to be acquired to meet noise abatement requirements.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
FY 2006 — 2007 Preliminary Costs (Surveys, appraisals, EDDA, etc.)
FY 2007 — 2008 Actual land acquisition costs
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 31
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
This project was rated as number 7 in the County's CIP.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
I" FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
$50,000
Planning,
$50,000
Surveying, &
Design
$300,000
$300,000
Land Acquisition
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other (opening
clay collection)
$50,000
$300,000
$350,000
TOTAL
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page 32
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2005
2nd FY
2006
3rd FY
2007
4th FY
2008
5th FY
2009
Beyond
FY 2010
TOTAL
General Fund
$10,000
$60,000
($63,000)
$7,000
Other Fund
Federal Grant
State Grants
$40,000
$240,000
$332,500
($269,500)
$332,500
$10,500
Bonds and
Debts
Other
Fund-raising
TOTAL
$50,000
$300,000
$-0-
$350,000
Please describe the source of funding (i.e. type of grant):
FY 2007 Local Share $10,000 (20%)
State Grant — Virginia Department of Aviation $40,000 (80%)
FY 2008 Local Share $60,000 (20%)
State Grant — Virginia Department of Aviation $240,000 (80%)
In FY 2009 funding reimbursement from the Federal Aviation Administration is anticipated to be
received for expenditures in FY 2006 & FY 2007 resulting in the local share being reduced from
(20%) to (2%) with a refund due on the local share of $63,000
2005-2006 Capital Improvements Plan Project Requests Page 33
i
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
N/A
Please describe the need for this project.
For several years, development requiring land acquisition at the Winchester Regional Airport has
focused on the Runway 32 (southwest) end. With that land acquisition project complete, several
parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary
because many of the identified parcels are located within the Airport's FAR Part 77 primary
surface and/or approach surface. In addition, several of the residential parcels are located in side
the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise
contour non -compatible with airport operations and encourages airport to resolve the non -
compatibility through acquisition fee simple where feasible.
Please describe and justify the proposed location of the project.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 34
Conformance to the Comprehensive flan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project is within the Airport's Twenty Year Master Development Plan and is within the
Airport Support Area identified on Frederick County's Comprehensive Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
Parcels 50, 51 and 52 are located adjacent to Runway 14-32 and are located within the FAR Part
77 primary surface. In addition, terrain and other features on both parcels are obstructions the to
FAR Part 77 transitional surface. These parcels are located under the western corner of the
Runway 14 Runway Protection Zone (RPZ). It is the recommendation of the FAA and the
Airport's desire to own in fee simple all land within their RPZ's. These acquisitions will help to
clear the approach surfaces for Runway 14 and structures, trees, etc. will be removed as part of
this project.
2005-2006 Capital Improvements Plan Project Requests Page 35
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is
required to own fee simple property within the Primary Surface. This requirement is also include
in the Code of Virginia 15.2.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
N/A
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Safe and efficient approach systems into the airport are essential in attracting business traffic into
this region especially during adverse weather conditions could produce more revenue for the
regional and additional operating revenue for the airport to help the airport be more self-
sustaining.
2005-2006 Capital Improvements Plan Project Requests Page 36
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
Project is within the Airport's Twenty Year Master Plan.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Residents living along the northern side of Bufflick Road that have property identified for
acquisition were immediately notified upon completion of the Master Plan Update in 1993. They
were each provided a copy of an estimated timetable outlining when acquisition proceedings
would proceed. Each property owner involved seems to be supportive of the project. Prior to
beginning any actual proceedings, each owner involved will be fully advised and met with
individually in accordance with Federal Land Acquisition Regulations.
2005-2006 Capital Improvements Plan Project Requests Page 37
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: Airfield Maintenance Building — Design & Construction
Date Prepared: October 7, 2004 Agency: Winchester Regional Airport
Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786
Location of Project: Winchester Regional Airport Magisterial District: Shawnee
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This project includes demolition of an old and undersized wooden structure formerly used to
house maintenance equipment and the design and construction of a new facility. It will be large
enough to accommodate the airport's maintenance equipment and designed to allow staff to
perform preventive maintenance work.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project should be started and completed within the same fiscal year provided that State
funding is available.
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 10
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
This project was rated as number 5 on the County Priority system.
Estimate Cost (in 2004 dollars).
PROPOSED EXPENDITURES
Element
V FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
$50,000
$50,000
Surveying, &
Design
Land Acquisition
Site Preparation
& Improvements
Construction
$250,000
$250,000
Furniture and
Equipment
Other (opening
day collection)
TOTAL
$300,000
$300,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2005-2006 Capital Improvements Plan Project Requests Page I I
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2005
2006
2007
2008
2009
FY 2010
General
$210,000
$210,000
Fund
Other Fund
State Grants
$90,000
$90,000
Bonds and
Debts
Other
Fund-
raising
TOTAL
$300,000
$300,000
Please describe the source of funding (i.e. type of grant):
State Grant — Virginia Department of Aviation — Design Only $40,000 (80%)
Local Share — Local Jurisdictions $10,000 (20%)
State Grant — VDOA construction (at this time only 1,250sf is eligible for reimbursement based
on an estimated $50sf) $50,000
Local Share — Local Jurisdictions $200,000
2005-2006 Capital Improvements Plan Project Requests Page 12
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
N/A
Please describe the need for this project.
Continuing expansion and improvements to the airport increased the demand to provide larger
and more reliable maintenance equipment in order to properly maintain the airport. The airport
owns various pieces of equipment and vehicles to handle aircraft towing, deicing equipment,
cutting grass, snow removal operations, airfield and building maintenance. Room to store and
maintain vehicles and equipment is inadequate resulting in the airport having to use two aircraft
t -hangars that could be generating over $6,000 annually in revenue. In an effort to streamline
operations and reduce operating costs, two staff position were created to perform light to medium
maintenance on all airport owned buildings and equipment. One hangar is used as a temporary
shop and does not provide adequate electrical service, heat and water/sewer facilities. The
wooden structure previously used as a storage facility is undersized and was not constructed for
the purpose of maintaining the types of equipment used by the airport nor does it have any
utilities.
Please describe and justify the proposed location of the project.
N/A
2005-2006 Capital Improvements Plan Project Requests Page 13
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project is within the Airport's Twenty-year Master Development Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
This facility will provide a safe, appropriate and efficient working environment for airport
maintenance technicians to service and maintain airport equipment.
VV-Lvvo k.apitat improvements Plan Project Requests Page 14
Page
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
N/A
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
N/A
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
An airfield maintenance/storage facility will allow the airport to generate additional revenue by
leasing the hangar space to aircraft owners. The facility will allow for airport owned equipment
to be properly and securely stored out of the weather which should help reduce maintenance costs
and extend the life of the equipment that is maintained and purchased from operating revenues.
2005-2006 Capital Improvements Plan Project Requests Page 15
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
M
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
N/A
2uu5-2006 Capital Improvements Plan Project Requests Page 16
CLARK-EAUQUIER-
ERE ERICK-WINCHESTER
REGIONAL JAIL
C F F W CLARKE e FAUQUIER o FREDERICK t, WINCHESTER
REGIONAL ADULT DETENTION CENTER
Fred D. Hildebrand Main Facility — 141 Fort Collier Road u Winchester, VA 22603
Superintendent Work Release Facility — 143 Fort Collier Road • Winchester, VA 22603
(540)665-6374
Bruce R. Conover FAX: (504) 665-1615
Assistant Superintendent Records FAX: (540) 665-5691
Work Release FAX: (540) 678-1339
MEMORAMBUM
TO: Susan K. Eddy, Senior Planner
Frederick County Department of Planning & Development
FROM: Fred D. Hildebrand, Supenntendenq,,',)A&J
DATE: September 1, 2004
SUBJECT: 2005-2006 CIP
Attached is our draft project request. Also attached is a copy of our Community Based
Corrections Plan (needs assessment). With all of the committees, boards and regulatory
entities involved in our project, I have exhausted my supply of Planning Studies,
however, will send you a copy within the next couple of weeks. After you review our
request, please let me know how many copies of the Planning Study and Community
Based Corrections Plan you will require, so I can order them from the architect.
Thank you for your assistance.
�C EIWE,
SEF 7 2004
FREDERICK COUNTY
PLANNING & DEVELOPMENT
2005-2006 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
Return to: Department of Planning and Development
Frederick County, VA
Project Name: CFFW Community Corrections Center (CCC)
Date Prepared: August 27, 2004 Agency: CFFW Regional Jail
Agency Contact Person: Fred D. Hildebrand Phone Number: 540-665-6374
Location of Project: Fort Collier Industrial Park Magisterial District: Stonewall
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The Clarke-Fauquier-Frederick-Winchester Regional Jail Board proposes the construction of a
44,000 square foot, 204 -bed Community Corrections Center on an 11.4 -acre parcel of land
adjacent to the eastern boundary of its property located at 141 Fort Collier Road in Frederick
County. The facility will be developed, constructed and financed in accordance with a
Comprehensive Agreement between the City of Winchester and Howard Shockey & Sons, Inc.,
submitted and accepted under the Public -Private Education Facilities and Infrastructure Act of
2002.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
This project will be complete in 2004.
Job Summary
1. Unsolicited PPEA Proposal Submitted
2. 45 day Advertisement
3. Community Based Corrections Plan
4. Planning Study
5. Construction Moratorium Waiver from
General Assembly
6. Approval of Comprehensive Agreement
7. Design Development
8. Value Engineering
9. Construction Drawings
Substantial Completion
July 2003
September 15, 2003
March 2004
March 2004
April 2004
August 2004
October 15, 2004
October 15, 2004
November 5, 2004
2004-2005 Capital Improvements Plan Project Requests Page 1
10. Planning Study Approval November 2004
11. Treasury Department Approval November 2004
12. Contractor's Final Pricing December 3, 2004
13. Owner's Review & Acceptance of Cost January 14, 2005
14. Site & Building Permit Review February 4, 2005
15. General Assembly Reimbursement Approval April 2005
16. Construction August 19, 2005
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon another project. Frederick County Public Works Department
plans to construct and operate an animal shelter on the southeast corner of the 11 acre parcel.
General maintenance and cleaning will be provided by the Regional Jail inmates.
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
This project was presented in the 2004-2005 CIP. It is the only existing project.
Estimate Cost (in 2004 dollars):
PROPOSED EXPENDITURES
Element
1S` FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2005
2006
2007
2008
2009
FY 2010
Planning,
Surveying, &
Design
Land Acquisition
Site Preparation
& Improvements
Construction
Furniture and
Equipment
Other
(Contingency)
2004-2005 Capital Improvements Plan Project Requests Page 2
TOTAL
Total Cost
$56,600
$113,200
$113,200
1 $113,200
$1,867,800
$2,264,000
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
The figures are a preliminary estimates provided by Shockey. Updated figures will be provided
to the participating jurisdictions at 35, 65 and 100% design completion.
TOTAL $7,650,000.00
The Comprehensive Agreement provides financing by the contractor, Howard Shockey & Sons,
Inc., as follows.
Bond Insurance
Total Cost
Planning, Survey & Design
$612,000.00
Land Acquisition
$338,400.00
Site Preparation & Improvements
$250,000.00
Construction
$5,418,000.00
F,F & E
$527,600.00
Other (Contingency & Construction
135,195
Management))
$504,000.00
TOTAL $7,650,000.00
The Comprehensive Agreement provides financing by the contractor, Howard Shockey & Sons,
Inc., as follows.
Bond Insurance
$
150,221
Debt Service Reserve Fund
$
696,920
Capitalized Interest
$
431,878
Project Construction
$7,650,000
Cost of Issuance
$
135,195
Rounding Amount
$
786
Total Financed
$9,065,000
2004-2005 Capital Improvements Plan Project Requests Page 3
The participating political subdivisions are the Counties of Clarke, Fauquier and Frederick, and
the City of Winchester. By agreement between all jurisdictions, the City of Winchester will
serve as fiscal agent for this capital project and will represent the interests of all parties. The
Community Corrections Center is being financed through a Comprehensive Agreement resulting
from an unsolicited proposal submitted in accordance with the Public -Private Education
Facilities and Infrastructure Act of 2002. The Design/Builder will finance (only the locality's
share of the project) and construct the facility, with payments made by the Owner in equal
installments over a 20- year period. Installments will commence the month construction is
complete and the facility is accepted by the owner. There will be a one-year construction period
with capitalized interest during construction. There will be a procurement of bond insurance
from a AAA rated national provider. Bonds will be secured by a lease agreement. Debt Service
will be divided by the participating political subdivisions based on the average prisoners per day
for each parry for the preceding three fiscal years, divided by the total average prisoner per day of
all the parties for the same period of time. The current percentages are as follows:
Clarke
6.57%
Fauquier
22.29%
Frederick
32.57%
Winchester
38.57%
The portion to be reimbursed by the Commonwealth will initially be financed by borrowing from
a local bank using a short-term debt instrument (bond anticipation note/grant) and will be
satisfied when reimbursement is received.
Frederick County's annual share of the lease/purchase debt service, without state reimbursement
will by $695,120 x 32.57% _ $226,400. Until we receive reimbursement figures from the State,
(for the sake of simplicity) we will assume a 50% reimbursement from the Commonwealth and
reduce the financed amount to $113,200.
As an alternative, the Comprehensive Agreement allows the owner to finance the project.
Therefore, it is possible for Winchester or one of the other participating political subdivisions to
issue a debt instrument or otherwise fund the owners portion of debt, thus, eliminating some of
the costs associated with contractor financing.
2004-2005 Capital Improvements Plan Project Requests Page 4
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2005
2006
2007
2008
2009
FY 2010
General
$56,600
$113,200
$113,200
$113,200
$1,867,800
$2,264,000
Fund
Other Fund
$117,180
$234,360
$234,360
$234,360
$3,866,940
$4,687,200
State Grants
$3,825,000
$3,825,000
Bonds and
Debts
Other
Fund-
raising
TOTAL
$3,998,780
$347,560
$347,560
$347,560
$5,734,120
$10,776,200
Please describe the source of funding (i.e. type of grant):
§§ 53.1-80 through 53.1-82.3, Code of Virginia, regulate the methods for state reimbursement of
correctional construction for Virginia localities. In summary, localities operating regional jails
may submit to the Treasury on or before July 1 biennially in odd numbered years the anticipated
capital costs and the Governor may submit his recommendations for funding such projects as part
of the budget bill on or before December 20 of the year immediately prior to the beginning of
each regular session held in an even -numbered year of the General Assembly. Requests for
appropriations of such funds shall be considered by the General Assembly only in even -
numbered years. We submitted budget amendment language during the 2004 Session of the
General Assembly that allowed us to submit our reimbursement request one year earlier than
currently allowed by law. We anticipate that 50 % capital reimbursement will be included in the
Governor's Budget for FY 2006 to be approved by the General Assembly during its 2005
Session.
Capital costs include, but are not limited to, actual construction costs, costs of land acquisition, if
the land purchased is used exclusively for the jail facility, architectural and engineering fees, and
fixed equipment. Capital costs do not include administrative costs nor a financial advisor, an
investment banker, or attorney fees incurred by local governments. Reimbursement may be
"lump sum" or over a period of time specified by contract.
2004-2005 Capital Improvements Plan Project Requests Page 5
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The Regional Adult Detention Center has a designed capacity of 265 inmates. The current
population exceeds 470 during the week and reaches nearly 500 on the weekends. The proposed
Community Corrections Center will be designed to house approximately 204 low-risk prisoners
including work release, community inmate workforce and additions treatment participants. The
current work release center will be converted to house 72 medium custody prisoners. This will
increase the cumulative operating capacity to 480 (204 in the main facility, 72 in Annex A and
204 in the CCC).
Please describe the need for this project. (A formal needs assessment has been developed and is
attached. § 53.1-82.3, Code of Virginia, requires localities to submit a Community Based
Corrections Plan and Planning Study prior to capital reimbursement requests.)
During the first 8 years of operation, the average daily inmate population at the Regional Jail
increased by approximately 3 % per year. In FY 99 the ADP was 13 % below the operating
capacity of 265.
In FY 2000 the Regional Jail exceeded its operating capacity with an average daily inmate
population of 275. In just a little over 3 years the population has increased by 200, now 79 %
over rated capacity.
Average Daily Population
500
450 354 388
400
350 275 280
300
250
200
150
FY00 FY02 Current
In response, the Regional Jail Board has adopted overcrowding policies and an Overcrowding
Planof Action. Initiatives include moving prisoners to other jails, double bunking, jail
alternative programs, creating a cooperative classification agreement with the Department of
Corrections, and jail expansion.
Our localities currently operate nearly every jail alternative allowed by `Jiiginia statute. We have
maximized the use of each of these programs. In addition, many of the cells which were
designed for single occupancy have been double bunked. Inmates are currently housed on the
2004-2005 Capital Improvements Plan Project Requests Page 6
floors of housing unit day rooms, multipurpose/recreation rooms, and classrooms. Overcrowding
has deleteriously impacted operations and created an extremely dangerous environment for both
staff and inmates.
Jail expansion is the only remaining remedy available.
Community Based Corrections Plan
The Community Based Corrections Plan was developed by Powell Consulting Services of
Richmond, Virginia. It has been submitted to the Virginia Department of Corrections and will be
considered by the Virginia Board of Corrections, either in September or November of 2004.
Approval is required for state reimbursement of jail construction. To summarize, the report
indicates that our jail population will increase to 599 in 2007 and 977 by 2017.
The report recommends that the Jail Board expand its facilities to meet the future need identified
above and concludes that expansion qualifies for 50% reimbursement from the state. Immediate
expansion includes the 204 -bed Community Corrections Center and a 96 -bed expansion to the
existing detention center.
Planning Study
The Planning Study was prepared by Hayes, Seah, Mattern & Mattern, Inc., of Virginia Beach.
Using the projections in the Community Based Corrections Plan, this document recommends a
Phase I plan that provides for 300 new beds, the 204 -bed Community Corrections Center and a
96 -bed expansion to the existing facilities (3`d Pod). The 3`d Pod would be a 32,990 square foot,
direct supervision housing unit and is estimated to cost $8,818,283. It recognizes the need to
plan for the 2017 projections (Phase II) and defers such planning until 2007-2008.
2004-2005 Capital Improvements Plan Project Requests Page 7
Please describe and justify the proposed location of the project.
The existing detention facilities are located on a 22 -acre parcel in Fort Collier Industrial Park.
The only unencumbered space available large enough for a 44,000 square foot building is
designated for expansion of the secure detention facility. That expansion remains an integral
component of the Jail Board's plan to meet future needs. Adjacent to the detention facilities is an
11.4 -acre lot that is owned by James L. McIlvaine. Mr. McIlvaine has given the Regional Jail
Board an option to purchase the property at $30,000 per acre, well below market value.
Co -locating correctional facilities creates a tremendous amount of operational efficiency and cost
savings. Coordinating inmate transports, food service operations, maintenance, medical services,
and security staff scheduling are some of the components affected by co -location.
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
Future detention facilities are not currently included in the Comprehensive Plan.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
Health and safety will improve dramatically. Inmates are currently assigned to mattresses on the
2004-2005 Capital Improvements Plan Project Requests Page 8
floor in areas not designed for housing. Lavatory and shower facilities are insufficient for the
population. The inability to secure prisoners creates an extremely dangerous environment for
staff.
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
The current facilities do not meet occupancy ordinances or correctional standards related to
occupancy.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
M
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
The project would increase operating expenses. There is potential for generating additional
revenue by housing additional federal & state pre-release prisoners in the CCC. Approximately
28 new jobs are created.
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
This is not part of another project. There is potential for sharing the property with other
government agencies. For example, the Sheriff s Department could operate satellite facilities at
this location. The Frederick County Public Works Department in planning to build and operate
an animal shelter on the same site.
2004-2005 Capital Improvements Plan Project Requests page 9
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Local media has reported overcrowding and jail expansion regularly for approximately three
years. The only public response has been strong opposition to locating a correctional facility in
downtown Winchester.
Establishment of a correctional facility normally involves a volatile mix of public controversy
and technical and financial considerations that are found in no other public facility with the
possible exception of landfills. However, since facilities already exist on this site, no public
opposition is anticipated.
2004-2005 Capital Improvements Plan Project Requests Page 10
Clarke-Fauquier-Frederick-Winchester Regional Adult Detention Center
In addition to describing existing facilities and related programs, this section outlines the Jail
Board's plan of action for overcrowding and delineates future needs of correctional
programming.
Facilities
Since March 1999 the Clarke-Fauquier-Frederick-Winchester Regional Jail Board has operated a
192 bed direct supervision adult detention center and a 73 -bed work release center, both located
on a 22 -acre parcel of land in Fort Collier Industrial Park, just northeast of the City of
Winchester, Virginia. The property is owned jointly by the Counties of Clarke, Frederick and the
City of Winchester. These facilities were designed to serve the comprehensive adult detention
needs of the Counties of Clarke and Frederick, and the City of Winchester. While operating a
local jail in Warrenton, Virginia, Fauquier County is a parry to the Regional Jail Agreement,
using the facilities primarily to house sentenced inmates. Co -located on the site, is a 32 -bed
juvenile detention center that is owned and operated by the Northwestern Regional Juvenile
Detention Commission and serves the Counties of Page, Shenandoah, Warren, Clarke, Frederick
and the City of Winchester.
The existing facilities house all inmates sentenced or awaiting trial in the three founding
jurisdictions and the sentenced inmates from Fauquier County. In addition, approximately 20
federal prisoners are held by contract to generate additional revenue for the participating political
subdivisions.
Population By. Jurisd�cior�
During the first 8 years of operation, the inmate population at the detention center increased at a
marginal and predictable rate, approximately 3% per year. The jail first reached its operating
capacity in 2000, with an average daily population of 275. Since then, population has grown by
200 inmates, now exceeding capacity by 79 Bio.
2004-2005 Capital Improvements Plan Project Requests Page 11
Clarke-Fauquier-Frederick-Winchester Regional Adult Detention Center
In August 2002 the Jail Board adopted a plan of action that included the following components.
1. Increase Staff
2. Participate in State -Responsible Inmate Classification
3. Double Bunk Cells
4. Implement Weekend Confinement Work Program
5. Create a Transitional Jail Sentence Program
6. Maximize Use of Pre -Trial Services Program
7. Create Community Corrections Facility
8. Relocate Work Release
9. Construct 96 -Bed Secure Bed Pod Addition
The first six initiatives have been implemented.
Jail alternative programs operated by the participating jurisdiction include, community
corrections, community service, pretrial services, alcohol safety action program, home electronic
incarceration, and a public inebriate center. The cumulative average daily number of participants
is 330. The use of all diversion and alternative programs has been maximized.
Current and Future Capital Needs
The Regional Jail is currently 79 % over its rated capacity and the population is continuing to
increase at an alarming rate. A comprehensive plan of action has been implemented that includes
capital expansion. In addition to the current request for construction of a community corrections
center, the Jail Board plans to build a 96 -bed expansion to the secure detention center in FY
2007. With both new projects complete, the operating capacity of the jail will be 565.
2004-2005 Capital Improvements Plan Project Requests Page 12
Clarke-Fauguier-Frederick-Winchester Regional Adult Detention Center
SECURE DETENTION EXPANSION
Size: 32,990 sq. ft. 96 bed facility
Administrative Responsibility: CFFW Regional Jail Board
Purpose: The purpose of this project is to accommodate projected growth in inmate population.
Location: This project will be connected to the existing secure detention center. The core
facilities were designed to support the expansion and land was acquired during initial
construction.
Function: The expansion will be partially designed for direct supervision housing. It will also
include a segregation unit, classification and negative air flow facilities. Both indoor and
outdoor recreation facilities will be attached to the housing unit. It will be nearly identical in
design to existing units within the detention center, but will provide some additional program
space to be used for the entire detention population.
Estimated Cost in 2004 Figures: $8,818,283
2UU4-2UU5 Capital Improvements Plan Project Requests Page 13
ITEM #3
Rural Areas Study
Continuation of Policy Formulation Stage
Discussion of the second phase of public consultation.