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CPPC 11-10-03 Meeting Agenda
��.. COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 File Copy MEMORANDUM TO: Comprehensive Plans and Programs Subcommittee and Frederick County Department and Agency Directors FROM: Abbe S. Kennedy, Senior Planner RE: November Meeting and Agenda DATE: November 5, 2003 The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be meeting on Monday, November 10, 2003, at 7:30 p.m. in the first floor conference room of the County Administration Building, 107 North Kent Street, Winchester, Virginia. The CPPS will discuss the following agenda items: AGENDA 1) Review of 2004-2005 Capital Improvement Plan (CIP). 2) Other Staff has been directed to advise all committee members that access to the County Administration Building for night meetings that do not occur in the Board room will be limited to the back door of the four-story wing. I would encourage committee members to park in the county parking lot located behind the new addition or in the Joint Judicial Center parking lot and follow the sidewalk to the back door of the four-story wing. Please contact our department if you are unable to attend this meeting. Thank you. UACOMMTTTEES\CPPS\Agenda \2003 Agenda\November 10, 2003 CPPSMeetingAgenda2.wpd 107 North Kent Street a Winchester, Virginia 22601-5000 ITEM #1 2004-2005 CAPITAL IMPROVEMENTS PLAN PROJECT PRESENTATIONS The Comprehensive Plans and Programs Subcommittee (CPPS) will begin the process necessary to complete the 2004-2005 Capital Improvements Plan (CIP). The initial step in this process involves the preparation of new capital project requests or modifications to previously endorsed requests by the various county agencies and departments. The purpose of this meeting is to allow representatives from the various agencies and departments to present their new project requests and project modification requests to the CPPS for information and discussion. The role of the CPPS in this meeting will be to review the project requests in the context of the current Comprehensive Policy Plan to ensure that the text supports the various departmental needs, and in turn, the CIP. Pursuant to the goals of revising the current CIP process, many of the departments have provided maps showing their existing and future facility needs, as well as text that can be utilized to update existing policy. Ultimately, departmental text updates and mapping will be considered as proposed amendments to the Comprehensive Plan, which will be adopted as part of the annual Comprehensive Plan update. Please find included with this agenda item copies of the Individual Project Description and Justification Forms that have been submitted by the Frederick County Department of Public Works, Parks and Recreation Department, Handley Regional Library, Frederick County School Board, Clarke-Fauquier-Frederick-Winchester Community Corrections Center, Frederick County Fire and Rescue, and the Winchester Regional Airport. Attached to this memo is a table outlining new and modified project requests. Also attached for your reference is the 2004-2005 CIP spreadsheet detailing expenditure estimates and a summary report outlining both new project and project modification requests. Staff will prepare a map consolidating the planned public facility locations for the November 10, 2003 meeting. The map element, if endorsed by the CPPS and ultimately adopted by the Board of Supervisors, would satisfy the Code of Virginia requirement for the 15.2-2232 Review. In essence, the code states that no public facility shall be constructed unless said facility is a "feature shown" within the comprehensive plan. Included with this agenda is the map and policy text from the existing Community Facility and Services section of the Comprehensive Policy Plan. Please contact our department if you have any questions regarding this information. SUMMARY OF NEW PROJECT REQUESTS AND PRO.T_F_CT MODIFICATION REQUESTS November 4, 2003 Frederick County Department of Public Works Project Type of Request 2003 Local 2004 Local Expenditure Expenditure Request Request Request New Animal Shelter Modification 1,254,000 1,540,000 Frederick County Parks and Recreation Project Type of Request 2003 Local 2004 Local Expenditure Expenditure Request Request Lake, Trails, and Parking Modification $793,000 838,925 with Two Irrigated Multi - Purpose Fields - Sherando Park Access Road with Parking Modification $797,000 811,125 and Trails - Sherando Park Parkland in Eastern Modification $2,196,063 2,250,965 Frederick County Parkland in Western Modification $1,344,252 1,377,858 Frederick County Softball Complex - Modification $491,619 503,345 Sherando Park Baseball Complex Modification $1,007,788 1,032,982 Renovations - Sherando Park Soccer Complex - Modification $1,146,199 1,151,611 Sherando Park Open Play Areas - Modification $368,699 377,921 Clearbrook Park Skateboard/In-Line Modification $468,017 479,718 Hockey Park Expenditure Tennis/Basketball Modification $384,876 394,734 Complex - Clearbrook New Middle School Modification $13,435,000 Park Transportation Facility Modification $6,850,000 Tennis/Picnic Area - Modification $619,390 635,211 Sherando Park School Shelter/Stage - Clearbrook Modification $380,245 390,833 Park Elementary School Maintenance Modification $196,195 201,100 Compound/Office - Sherando Park *Note: The modifications requested by the Department of Parks and Recreation are cost revisions based on an inflation factor of 3.5%. Frederick County Public Schools Project Type of Request 2003 Local 2004 Local Expenditure Expenditure Request* Request* New Middle School Modification $13,435,000 10,440,000 Transportation Facility Modification $6,850,000 6,350,000 #11 New Elementary Modification 10,000,000 10,500,000 School New Gainesboro Modification 10,000,000 10,500,000 Elementary School * Note: Cost estimates for Public School projects do not reflect debt service. See Public Schools request summary form and FY04 CIP spreadsheet for comparison. Handley Regional Library Project Type of Request 2003 Local 2004 Local Expenditure Expenditure Request Request Bowman Library Safety Modification 228,468 237,500 Improvements NEW N/A 2,332 Library facility in Modification 98,000 993,000 Northwestern Frederick NEW N/A 173,000 County Winchester Regional Airport Project Type of Request 2003 Local 2004 Local Expenditure Expenditure Request Request Rt 645 Relocation Modification 420,000 0* Master Plan Update NEW N/A 2,332 Upgrade Airfield Lights Modification 15,000 4,000 Land Acquisition- NEW N/A 173,000 Preliminary Phase,Parcels 47, 47A, & 48 Land Acquisition- NEW N/A 70,000 Preliminary Phase,Parcels 50,51,&52 Land Acquisition - Modification $144,275 141,000 Preliminary Phase,Parcels 31,46,&53 *Local Expenditure Request has been completed in the Airport Road Relocation Project. Construction is underway due to State and Federal grants, and the VDOT Revenue Sharing Program. Clarke-Fauquier-Frederick-Winchester Community Corrections Center (CCC) Project Type of Request 2003 Local 2004 Local Expenditure Expenditure Request Request Community Corrections NEW N/A 1,165,320 Center Secure Jail Expansion I NEW N/A 2,030,246.50 U:\COMMITTEES\CPPS\Agendas\2003 Agendas\November 10, 2003 CPPSMeetingAgenda2.wpd Department 2004-05 2005-06 Priority Projects 1 (CA) Public Safety Center 2 (CA) ,New Animal Shelter 3 (CA) Annex Facilities 4 (CA) Relocation of Roundhill Fire/Rescue 1 (HL) 'Bowman- Parking Lot/Sidewalk Extension 2 (HL) ;New Library - Land Acquisition 1 (PR) %Field House/Indoor Pool 2 (PR) .Park Land East 3 (PR) Park Land West 4 (PR) ,.,Open Play Areas -CB 5 (PR) Softball Complex - SP 6 (PR) Baseball Complex Renovation - SP 7 (PR) Soccer Complex - SP 8 (PR) Skateboard Park/In-Line Hockey 9 (PR) Lake/Trails/Parking/MP Fields - SP 10 (PR) '`Tennis/Basketball Complex 11 (PR) -Tennis/Picnic Areas - SP 12 (PR) Shelter/Stage - CB 13 (PR) ;.Maintenance Compound 14 (PR) Access Road with Parking & Trails 1(PS) ` New Middle School 2(PS) Transportation Facility 3 (PS) New Elementary School 4 (PS) 'Administration Building Renovations 5 (PS) New Gainesboro Elementary School I (RA) Airport Road Relocation (Construction) 2 (RA) Master Plan Update 3 (RA) Airfield Lighting Upgrade 4 (RA) ;Land Acquisition - Parcels 31,46,53 5 (RA) Airfield Maintenance Building 6 (RA) Land Acquisition - Parcels 47,47A,48 7 (RA) Land Acquisition - Parcels 50,51,52 1 (RJ) CFFW Community Corrections Center 2 (RJ) Secure Jail Expansion TOTALS FREDERICK COUNTY, VIRGINIA CAPITAL IMPROVEMENTS PLAN 2004-2005 COUNTY CONTRIBUTION PER FISCAL YEAR 2004-05 2005-06 2006-07 2007-08 N/A 160,000 1,380,000 215,000 250,000 N/A* 237,500 98,000 N/A *** 2,250,965 1,377,858 377,921 10,440,000 6,350,000 1,000,000 2,332 1,000 1,000 503,345 1,032,982 1,151,611 479,718 838,925 394,734 9,500,000 2,000,000 1,000,000 9,500,000 3,000 140,000 210,000 13,000 160,000 t 10,000 2,030,247 $18,191,832 $17,252,744 $4,062,938 $13,601,624 $2 A = Partial funding from Virginia Department of Aviation (VDOA) grants B = Partial funding from Federal Aviation Administration (FAA) grants C = Partial funding from Virginia Department of Transportation - Revenue Sharing D = Satellite facility for Treasurer, the Sheriff, and the proposed Fairfax Pike Fire Station. N/A* - Project Scope Not Determined At Time Of Printing N/A** - Funding Source Not Determined; Therefore, Debt Service Uncertain At Time Of Printing 6 3 2 8 County 2008-09 Contributions Notes 0 E 1,540,000 465,000 D,E 0 E 237,500 895,000 993,000 F 0 E 2,250,965 1,377,858 377,921 503,345 1,032,982 1,151,611 479,718 838,925 394,734 35,211 635,211 90,833 390,833 01,100 201,100 11,125 811,125 26,600,000 E 6,350,000 10,500,000 E 2,000,000 10,500,000 0 A, B, 1 2,332 A, B } 4,000 A,B ii 141;000 A, B 210,000 AB 173,000 A 60,000 70,000 A 1,165,320 S 2,030,247 S ,993,269 $56,102,407 E = Project costs not identified at time of printing F = Partial funding from private donations. S= These figures do not include state reinbursement, 50% will be requested N/A*** - Feasibility Study To Be Completed Prior To Project Scope Determination Interest From Any TOTAL COUNTY Total Project Debt Service COSTS Costs N/A ** 0 $0 0 1,540,000 $1,540,000 N/A ** 465,000 $465,000 N/A ** 0 $0 0 237,500 _ $237,500 0 993,000 _11,053,000 N/A ** 0 $0 0 2,250,965 $2,250,965 0 1,377,858 $1,377,858 0 377,921 $377,921 0 503,345 $503,345 0 1,032,982 $1,032,982 0 1,151,611 ' $1,151,611 0 479,718 $479,718 0 838,925 $838,925 0 394,734 $394,734 0 635,211 i $635,211 0 390,833 $390,833 0 201,100 $201,100 0 811.125 $811,125 16,160,000 10,440,000. _ $26,600,000 2,000,000 8,350,000 $8,350,000 N/A ** 10,500,000 $10,500,000 0 2,000,000 $2,000,000 0 10,500,000 $10,500,000 0 0 $1,800,000 0 2,332 $116,000 0 4,000 $200,000 0 141,000 $750,000 0 210,000 $300,000 0 173,000 $865,000 0 70,000 350,000 1,165,320 $2,330,640 2,030,247 $4,060,493 $18,160,000 $59,267,727 $82,463,961 Department Priority Abbreviations: CA - County Administration RJ - Regional Jail PR - Parks and Recreation HL - Handley Library PS - Public Schools RA - Regional Airport 04/09/03 E = Project costs not identified at time of printing F = Partial funding from private donations. S= These figures do not include state reinbursement, 50% will be requested N/A*** - Feasibility Study To Be Completed Prior To Project Scope Determination Interest From Any TOTAL COUNTY Total Project Debt Service COSTS Costs N/A ** 0 $0 0 1,540,000 $1,540,000 N/A ** 465,000 $465,000 N/A ** 0 $0 0 237,500 _ $237,500 0 993,000 _11,053,000 N/A ** 0 $0 0 2,250,965 $2,250,965 0 1,377,858 $1,377,858 0 377,921 $377,921 0 503,345 $503,345 0 1,032,982 $1,032,982 0 1,151,611 ' $1,151,611 0 479,718 $479,718 0 838,925 $838,925 0 394,734 $394,734 0 635,211 i $635,211 0 390,833 $390,833 0 201,100 $201,100 0 811.125 $811,125 16,160,000 10,440,000. _ $26,600,000 2,000,000 8,350,000 $8,350,000 N/A ** 10,500,000 $10,500,000 0 2,000,000 $2,000,000 0 10,500,000 $10,500,000 0 0 $1,800,000 0 2,332 $116,000 0 4,000 $200,000 0 141,000 $750,000 0 210,000 $300,000 0 173,000 $865,000 0 70,000 350,000 1,165,320 $2,330,640 2,030,247 $4,060,493 $18,160,000 $59,267,727 $82,463,961 Department Priority Abbreviations: CA - County Administration RJ - Regional Jail PR - Parks and Recreation HL - Handley Library PS - Public Schools RA - Regional Airport 04/09/03 Department Priority Abbreviations: CA - County Administration RJ - Regional Jail PR - Parks and Recreation HL - Handley Library PS - Public Schools RA - Regional Airport 04/09/03 COMMUNITY FACILITIES AND SERVICES 2000 COMPREHENSIVE POLICY PLAN Community Facilities and Services As development continues in Frederick County, there is a need to carefully plan for the facilities and services that will be required. Planned development will effect the expenditures and facilities that will be needed. It will also effect the location and types of facilities that must be provided. There is a need to carefully monitor growth and to plan land use and facilities in a coordinated fashion. This can be accomplished through annual comprehensive planning and capital improvements planning. Schools The Frederick County Public School system is composed of ten elementary schools serving students in grades kindergarten through fifth grade; three middle schools serving grades six through eight; and, two high schools serving grades nine through twelve. The Northwest Regional Education Programs (NREP) is a regional program that provides special education services to students from Frederick and Clarke Counties and the City of Winchester. Approximately 57% of the students attending NREP who receive services are from Frederick County. The Dowell J. Howard Center provides vocational education services for high school students and adults, and is also the location of The Learning Center, a high school alternative program. In addition to the seventeen school facilities, twenty-two modular classrooms are used at six school sites to reduce overcrowding due to increased enrollment and to address the need for additional space due to changes in educational programs. During the past several decades, student enrollment in the school division has increased steadily. The most significant increase has occurred throughout the 1990's with school enrollment growing by 2,318 students. This increase, from 8,223 students in 1990 to 10,408 students in 1999, represents a 28% growth in student enrollment in the school division. Student enrollment in Frederick County has notably exceeded the state average, which was 11.3% for the same period of time. In order to meet the need for additional school space, a number of school construction and renovation projects have occurred throughout the 1990's. Despite the completion of these capital facilities projects, four of the ten elementary schools will exceed 90% of their capacity at the opening of school in the fall of 2000. These schools are Bass -Hoover (961/6), Indian Hollow (91 %), Senseny Road (105%) and Stonewall (95%). Construction of classroom additions to Armel and Middletown Elementary Schools, which were completed in the fall of 1998, resulted in an increase in student capacity and a reduction in the percent of practical capacity utilized at each of these sites. Orchard View Elementary School in the Back Creek Magisterial District will open for students in the fall of 2000 and Robinson Elementary will be closed. As students matriculate from elementary school to the middle school and high school levels, the need to provide additional space for the increase in student population and to meet changing educational requirements will necessitate the development of new facilities and the renovation of existing Frederick County 8 - 1 Comprehensive Plan Community Facilities and Services facilities. The Capital Improvements Plan reflects the need to address space requirements for middle and high school enrollment that has exceeded 90% of capacity in three of the five schools despite the use of nineteen modular classrooms at five different locations, and the increased use of the Dowell J Howard Center for secondary programs. A major renovation project at James Wood Middle School and the construction of a third countyhigh school on Berryville Pike are two projects planned to address the increase in middle and high school student population. During the 1990's, the need to renovate or replace older facilities and provide facilities to accommodate residential growth in the county has resulted in significant allocations for capital facilities costs in the school division. The rate of residential growth continues to impact the school system, particularly in southern and eastern Frederick County as subdivisions are developed in the Urban Development Area (UDA). In addition, careful monitoring of residential growth outside of the UDA, which has accounted for approximately one-third of new residential building permits issued throughout the 1990's, is necessary to accurately predict enrollment trends. Along with growth in student enrollment, the school division is faced with the responsibility of providing instruction in order to prepare students to work and live in the 21' century. The use of technology as a tool in nearly every facet of education has dramatically changed the way in which instructional services are provided to students. Required technology -related instruction at all levels will continue to necessitate increased expenditures for computer and computer-related hardware and software. Mandates from the federal and state governments, particularly in special education services, will require localities to expend additional financial resources to meet educational requirements. The requirements associated with technology -related instruction and the provision of appropriate special education services to students will create the need for investment in future capital projects within the school division. Major efforts have been made by the school division and the Board of Supervisors to consolidate services in order to serve the residents of Frederick County more effectively and efficiently. Cooperative agreements have been developed relative to sharing school facilities for recreational use by a wide variety of community organizations; maintenance of school grounds provided by the Department of Parks and Recreation, resulting in a greater utilization of space; and maintenance of the County Office Complex provided by the school division's Building and Grounds Department. Frederick County 8-2 Comprehensive Plan fred�Gowdy E"��of,g- Frederick County Schools S d���b .'W 2000 School Year Communitv Facilities and Services Emergency Services The Frederick County Fire and Rescue Department was established in 1990 to provide support and guidance for the eleven volunteer fire and rescue companies that provide fire suppression and emergency medical services to the citizens of Frederick County. Each volunteer fire and rescue company provides fire suppression service, eight provide advanced life support emergency medical service, one provides basic life support emergency medical service, and two provide first responder level medical care. The County Fire and Rescue Companies are as follows: Company 11 - Stephens City Volunteer Fire and Rescue Company Company 12 - Middletown Volunteer Fire and Rescue Company - Company 13 - Clearbrook Volunteer Fire and Rescue Company Company 14 - Gore Volunteer Fire and Rescue Company Company 15 - Round Hill Community Volunteer Fire and Rescue Company Company 16 - Gainesboro Volunteer Fire and Rescue Company Company 17 - Star Tannery Volunteer Fire and Rescue Company Company 18 - Greenwood Volunteer Fire and Rescue Company Company 19 - North Mountain Volunteer Fire and Rescue Company Company 20 - Reynolds Store Volunteer Fire and Rescue Company Company 21 - Millwood Station Volunteer Fire and Rescue Company Staffing of the fire and rescue stations is accomplished by volunteers from each of the communities and is supplemented by twenty-four career fire and rescue personnel employed by Frederick County. The volunteers provide 24 hour a day, seven day a week coverage in all of the fire and rescue stations. The career fire and rescue personnel staff nine of the eleven stations, ten hours a day, five days a week as well as providing 24 hour coverage on two advanced life support response vehicles. These vehicles operate from Company 16 and 18. The Fire and Rescue Department office is divided into three Divisions. These Divisions are Operations, Training, and Life Safety. The office is headed by a full-time Director who is employed by the County. The Director is responsible for supervision of all of the Departments operations. This includes the supervision of all career personnel, coordinating the service delivery of the volunteer companies, overseeing emergency services planning, providing volunteer and career training programs, disaster and hazardous material coordination, and managing Department resources. The office also has two full-time support staff personnel, an administrative assistant and a secretary. The Operations Division is divided into three Battalions, having a Fire/Rescue Lieutenant - Field Supervisor to oversee the career fire and rescue personnel. These Field Supervisors also work with the volunteer chiefs to coordinate daily activities within each company. The Life Safety Division is responsible for fire prevention, life safety education programs, fire code enforcement, and fire investigations. The Life Safety Division is headed by a full-time Fire/Rescue Frederick County 8-4 Comprehensive Plan Community Facilities and Services Battalion Chief - Fire Marshal employed by the County. The division is supported by a full-time Fire/Rescue Lieutenant - Assistant Fire Marshal. The Fire Marshals are on call on a 24-hour basis to provide fire investigations, technical support to volunteer companies, and to respond to emergencies. The Training Division is responsible for developing, providing and overseeing training programs for the volunteer and career fire and rescue personnel. This Division is headed by a full-time Fire/Rescue Battalion Chief -Training Officer employed by the County. The Training Officer is also the Career Development Advisor, responsible for overseeing the administration of the Career Development Program. Future challenges for the Fire and Rescue Department include meeting fire and rescue equipment needs, maintenance and expansion of current fire and rescue stations, developing water systems for fire protection, meeting training and certification requirements, increasing emergency medical service, improving radio communications, providing service for the regional airport as required by the Federal Aviation Authority regulations, and developing additional fire and rescue stations to meet future growth within the County. The County of Frederick, had a population of 34,150 in 1980 and an estimated population of 57,000 in 1999 according to the University of Virginia Center for Public Services. This was a population increase of 22,850 with no development of new fire and rescue stations. This growth has increased the response time for existing fire and rescue stations and will undoubtedly lead to the need for additional fire and rescue services. Planning for future fire station locations and equipment needs has been accomplished by developing a five-year strategic plan. This plan identifies future station sites and equipment needs based on projected service demands and response times. The plan encourages the dedication of sites for new fire and rescue stations within the identified areas during the rezoning process. A recent response study was conducted and concluded the need for five additional fire and rescue stations in the next five years. These stations are to cover the areas of: Green Springs/White Hall Rt. 522 South/Rt. 277 East Middle Road/Cedar Creek Grade Apple Pie Ridge/Route 522 Route 7/Redbud Road The response study justifies the need for new fire and rescue stations. The study indicates that in many areas a ten minute total response time is not being met. Increased calls to each fire station create a situation where the 2" due station has to cover additional areas while the 1St due station is still out. Non-residential areas such as retail, office, and industrial require increased fire protection because specialized equipment is necessary to insure safety for these land uses. Other land uses Frederick County 8 - 5 Comprehensive Plan Communitv Facilities and Services identified as target hazards continue to grow. These include land uses such as schools, nursing homes, daycare centers, and industrial facilities. These land uses have a higher risk of injury due to the specific demographics of persons utilizing these facilities. Existing road conditions; primarily those with gravel or dirt surfaces and horizontal and vertical curvatures, located outside of the county's Urban Development Area (UDA) create longer response times. The greatest factor contributing to the need for new fire and rescue stations is the rapid population growth and increases in dwelling units within and outside of the UDA. The development of new fire and rescue stations could provide an opportunity to extend satellite services provided by other county departments and agencies. Allocation of space could be created within new fire and rescue stations for community services provided by the Sheriff's Office, the Treasurer's Office, the Voter Registrar's Office, and the Commissioner of the Revenue's Office; as well as office space for members of the Board of Supervisors. Airport The Winchester Regional Airport is a 376 -acre, all weather, 24-hour general aviation airport with a 5,500 foot runway located southeast of Interstate 81, Exit 313A. The facility currently has 75 tie down spaces, two 12,000 square foot public clear span hangars, 52 T -hangars and three private corporate hangars. Based aircraft total 80, and range in size from single engine to large cabin class business aircraft. Services available include 24-hour U.S. Customs and Immigrations, 24-hour on call line service, automated weather observation system, computerized weather and flight planning equipment, full instrument landing system, and rental car service. The Winchester Regional Airport Authority was formed by the Virginia General Assembly on July 1, 1987. The Authority consists of representatives from the City of Winchester, Frederick, Clarke, Shenandoah, and Warren counties. Since its formation, the Winchester Regional Airport Authority has embarked on an extensive airport improvement program. Major capital improvements have been accomplished in order to comply with Federal safety and design standards. Completed construction projects include a 1,100 -foot runway extension, pavement resurfacing of the entire runway, relocation of the taxi way and the creation of safety areas at each end of the runway. New buildings constructed under this program include a modern general aviation terminal, a 12,000 square foot clear span hangar, a maintenance hanger with Fixed Base Operator offices, and 42 T -hangar units. Other completed projects include airfield lighting upgrade, installation of a 40,000 gallon above ground fuel storage facility, security fencing of the Airport perimeter, and the installation of a precision instrument approach that provides better all weather access to the Airport. Collaborating with Frederick County and the Virginia Department of Transportation, the Authority has also made improvements to primary access roads to the airport. Sewer and water service has also been established. To date, more than $14 million dollars has been invested in Airport capital Frederick County 8 - 6 Comprehensive Plan Community Facilities and Services improvements, equipment, and promotions through funding received from the Federal Aviation Administration, Virginia Department of Aviation and the local jurisdictions. Remaining capital projects include the relocation of Airport Road to remove a portion of the road that infringes on controlled airspace and land acquisition along Bufflick Road for noise abatement. Land to accommodate the road relocation project has been acquired by the Airport over the past year in order to provide the Virginia Department of Transportation a one hundred foot right of way. Through the support of the member jurisdictions, the Winchester Regional Airport will continue to evolve into a modem first class air transportation facility which will assist economic development endeavors in the attraction of new industrial and commercial businesses to the region. Handley Library Library service is provided to Frederick County through the Handley Regional Library, which also serves Clarke County and the City of Winchester. Currently, there are 21,107 active registered library card holders in Frederick County. During the 1998 fiscal year, Frederick County residents borrowed 208,988 items from the Handley Library, the Clarke County Library, and the Bookmobile. The regional system supports education, preschool through post -secondary, by providing assistance and research materials for projects and papers, and by being open nights, Saturdays, some Sundays, and during the summer when schools are closed. It is also an important resource for adults seeking to improve their skills and for introducing preschoolers to books and reading. The library also provides the business community and the public with information for their research needs as well as recreational reading. Bookmobile service to the residents of southern and western Frederick County was expanded in July 1996, as the result of an agreement between the library and Trinity Lutheran Church in Stephens City. This agreement has allowed the library to use the church parking lot on Wednesdays and Thursdays as a Bookmobile stop. In addition, Trinity has allowed the library to offer story hours for children in the church social hall. During fiscal year 1998, nearly 1,000 children and adults have attended the story hours. The regional library system continues to be below per capita state standards in the areas of books, square footage, seating, and periodical holdings; however, important steps have been taken to remedy this. The Frederick County Board of Supervisors hired Lukmire Partnership of Arlington, Virginia, to design a 35,000 square foot library for a site at the corner of Tasker Road and Lakeside Drive, just east of Stephens City. Construction of this new facility is anticipated to begin in the fall of 1999 and be open for public use in the fall of 2001. Other capital improvements are proceeding simultaneously, including a complete renovation of the historic Handley Library which involves roof repairs and replacement, and interior renovations. In addition, a volunteer -directed campaign to raise Frederick County 8 - 7 Comprehensive Plan Community Facilities and Services three million dollars for books for the regional system, which began in November 1997, is more than one-half of the way towards its goal. County Offices In 1996, the County completed construction of a 68,000 square foot building adjacent to the Frederick County Administration Building. Funding for this new building was obtained through the issuance of a bond. The construction incorporated the existing 32,000 square foot Frederick County Administration Building, and provide a county government complex totaling 100,000 square feet. Most of the County's departments and agencies are now housed in this new county government complex in downtown Winchester. In 1998, the County modified the Capital Improvements Plan to provide for a Public Safety Facility for the Sheriff's Department and the Fire and Rescue Department; as well as for Annex Facilities that would situate satellite offices throughout the County for representatives of the Treasurer's Office, the Commissioner ofRevenue's Office, and the Sheriff s Department. The provision of these facilities is intended to improve emergency response time, enhance public safety, and provide more efficient service to County residents. The location of these facilities are envisioned to occur within areas of dense population, as well as along arterial and major collector road corridors. Refuse Collection, Landfill, and Recycling Twelve refuse collection stations are located throughout Frederick County. Nine refuse collection stations consist of hydraulic compactors with separable roll -off containers and collection facilities for recyclables, and three sites consist of front-end dumpsters only. The County converts dumpster sites to compactor stations when warranted by tonnage levels. Consolidation of sites during the conversion process is also desirable, when practical. Based on research by the Government 12 Student Learning project and staff, the concept of curbside pickup in the densely populated areas of Frederick County that are currently served by public water and sewer was endorsed by a resolution of the Board of Supervisors in August, 1998. The Board may elect to offer curbside refuse and recycling collection anytime after August, 2003. The Frederick County Landfill is a regional facility that receives refuse from Frederick and Clarke Counties and the City of Winchester. The landfill is operated by Frederick County as an enterprise fund and the landfill operation is fee sustaining. The management and planning of landfill operations are solely the responsibility of Frederick County, with input from an oversight committee comprised of representatives from Frederick and Clarke counties and the City of Winchester. Closure of the older section of the landfill, which opened in 1976, was completed in 1994. A new 160 -acre tract of adjacent land, purchased in 1986, was opened for landfilling during 1993. Frederick County 8 - 8 Comprehensive Plan Community Facilities and Services .Approximately 90 acres of this tract has been permitted for landfilling under the newly adopted Subtitle "D" Solid Waste Regulations. Both the closure of the old section and the construction of the new section have been carried out in accordance v.':th new state regulations that require much more sophisticated environmental protection measures, including composite impermeable liners, a complete leachate collection system, leachate treatment facility, groundwater monitoring and gas monitoring. . The current landfill was originally estimated to have adequate capacity for 25 years commencing in October of 1993. The development of a construction debris landfill should extend the life of the current sanitary landfill approximately eight years, resulting in a life of 33 years. A tract of land consisting of 109 wooded acres was purchased from Ryland Carper for the future development of a construction debris landfill. The permitting, design and construction of this new construction/debris landfill was completed in 1998. The County should reevaluate tonnage, revenue, and expenditure trends each year and set fees accordingly. The County should also continue to evaluate new technologies for waste reduction and recycling that would extend the life of the landfill. During the 1990's, the County placed collection boxes for recyclable materials at each of the citizens' convenience areas located throughout the County. Through this effort, the County was able to meet the 1995 recycling mandate of 25 percent mandated by the Commonwealth of Virginia. Due to the rapid growth in the County, additional programs have been implemented to enable the County to maintain the 1995 recycling mandate of 25 percent. These programs include brush and yard waste mulching, composting, waste oil recycling, tire shredding, and household hazardous waste collections. New residential developments need to be provided with appropriate means of solid waste collection. Either private collection or new collection stations should be provided by developers. Sewer and Water Facilities The location of public sewer and water lines determines where urban development will occur. The Urban Development Area described by the Frederick County Comprehensive Plan is roughly the same as the service areas for public sewer and water. Because sewer and water facility location determines the location of urban development, great care is needed in planning where such facilities will be provided. The Frederick County Sanitation Authority has the responsibility for the treatment, transmission, and distribution of potable water and the collection and transmission of wastewater. Most of the sewer and water mains and laterals in the County are owned, operated, and maintained by the Sanitation Authority. Frederick County 8 - 9 Comprehensive Plan Comm unitv Facilities and Services Frederick County and the Sanitation Authority have executed a Facilities Planning Agreement which sets forth procedures for the planning of sewer and water mains in the County. The agreement includes provisions for adopting a water and sewer facilities plan as a part of the Comprehensive Plan, specifying the location of mains over eight inches in size, and includes provisions for review and update of the plan and for including sewer and water facilities projects in the Frederick County Capital Improvements Plan. The City of Winchester owns and maintains sewer and water lines in portions of the County adjacent to the City corporate limits. Such lines have been extended into the County following a previous agreement between the City and the County. The Frederick -Winchester Service Authority has the responsibility ofproviding wastewater treatment for the Sanitation Authority and the City of Winchester. The Service Authority currently owns the Opequon Water Reclamation Facility and the Parkins Mills Plant and contracts for their operation. The City operates the Opequon Facility and the Sanitation Authority operates Parkins Mills. Treatment of wastewater generated in the County is provided by two sewage treatment plants: the Opequon Water Reclamation Facility and the Parkins Mills Plant. The Opequon Plant serves the Abrams Creek drainage area and surrounding drainage areas east and north of Winchester, and provides sewage treatment for Winchester. The Parkins Mills plant serves the upper Opequon Creek, Wrights Run, and Stephens Run drainage areas. The Opequon Water Reclamation Facility has a hydraulic capacity of 8.4 millions gallons per day with a biological capacity of 18,000 pounds per day. The Opequon Water Reclamation Facility Capacily Needs Evaluation Report projects this capacity will meet demands through 2008. The Parkins Mills Plant serves the upper Stephens Run, Wrights Run, and Opequon drainage areas. The rated capacity of this plant is 2.0 million gallons per day. The current average daily flow of this plant is about 1.1 million gallons per day. Frederick County 8-10 Comprehensive Plan �S Frederick County Department of Planning and Development. Winchester, VA November-2000 4A SEWER & WATER FACILITY PLAN Community Facilities and Services Frederick County 8-12 Comprehensive Plan Community Facilities and Services Figure 17 1 otai iv ew water and sewer Connections 90c 80c 70C r0 600 U N C C 500 0 U 400 300 200 100 0 91 92 93 94 95 96 97 98 99 100 Fiscal Year Frederick County 8- 13 Comprehensive Plan Community Facilities and Services Figure 18: Opequon Treatment Plant; Sewer Flows Versus Capacity a CO 0 5 N CL m C O M 4 0 C O 3 2 M 91 92 93 94 95 96 97 98 99 100 Fiscal Year Certain portions of the Urban Development Area, such as the Apple Pie Ridge area, may not be intended to be sewer and water service areas. Rural Community Centers that are outside of the Urban Development Area may be provided with some form of service, depending on the policies established for each particular center. The intention is that additional extensions of sewer and water service will reflect the boundaries of the Urban Development Area. The extension of mains into areas not included in sewer and water service areas described by the facilities plan will require an amendment to the Comprehensive Plan. In this way, the County will maintain an orderly process of development. All sewer and water mains extended should be publicly owned mains. Frederick County 8-14 Comprehensive Plan Community Facilities and Services Figure 19: Parkins Mill Treatment Plant; Flow Versus Capacity 0.6 0.4 0.2 Vi ac 9s 94 95 96 97 98 99 100 Fiscal Year Capital Improvements Plan The Capital Improvements Plan (CIP) is the community's plan for public facilities. It provides a list of projects planned for five years and is updated each year as projects are completed and new projects added. In general, projects on the Capital Improvements Plan are relatively expensive, fixed assets that require expenditures that do not recur annually and last for a relatively long time. Frederick County 8-15 Comprehensive Plan Community Facilities and Services The first year in the Capital Improvements Plan should provide a capital budget for the upcoming fiscal year. The scheduling ofproj ects needs to be coordinated with plans for development contained in the Comprehensive Plan. The Comprehensive Plan should be used as a tool to aid in determining priorities among projects, for estimating required funding, and for scheduling projects. The Capital Improvements Plan helps to guide development, to achieve the most efficient use of funds, and to maintain a stable financial program. The County's procedures for reviewing and adopting the CIP need to be improved. The CIP needs to have a direct link to available or projected funds. Projects need to be systematically reviewed against established standards in order to determine priorities. These standards need to be developed and reviewed on a regular basis. The County Finance Department should play an active role in the CIP development process. Facility Cost Impacts Rezoning requests should be evaluated to determine their potential impacts on community facilities. Costs to the County should be estimated in terms of what impact the development, which could result from the proposed rezoning, would have on facilities and infrastructure. These costs are estimated in terms of facility use per unit of development. The estimated facility use is determined through the use of established multipliers which use averages derived from existing development. These multipliers set out such factors as: expected numbers of vehicle trips, school children, gallons of sewer and water usage per dwelling unit, square footage of commercial use, or person. The demand on various facilities resulting from a proposed rezoning can then be estimated based on the projected number of units which could result. Actual cost estimates are then calculated using the costs of facilities listed in the Capital Improvements Plan. Initially, costs are estimated in terms of the actual costs of providing facilities to support the potential development. In 1991, an impact model was developed for Frederick County which has been utilized to proj ect the fiscal impacts of rezonings on public schools, parks and recreation, and fire and rescue services for capital facilities costs. In 1998, a revised impact model was adopted by the Board of Supervisors. The revised model was designed to incorporate additional modules to project the fiscal impacts of rezonings on the sheriff's office, the public library system, county administration facilities, and miscellaneous public facilities, as well as the public agencies that were accounted for in the previous impact model. The impact model projects the gross potential costs of the facilities that would be needed to support a new development using the basic formula described above. Credit is given for the projected revenues that would be generated by the development. Potential revenues are subtracted from the projected gross costs resulting in an actual projected net fiscal impact of the development on the County. The impact model will need to be updated annually by county staff to ensure that the information used in the model is accurate. In general, negative fiscal impacts for capital facilities costs are realized from residential rezonings, while positive fiscal impacts are realized from commercial and industrial rezonings. Frederick County 8-16 Comprehensive Plan Community Facilities and Services No rezoning should be approved unless the net impacts on community facilities are positive, or if the negative impacts can be adequately addressed through proffers or some other means. A request for rezoning may be turned down even though all fiscal impacts appear to be addressed. if there are other impacts which are not addressed or if the request does not conform to this plan, a similar method should be developed for determining the impacts of proposed developments on transportation systems and other public facilities. Issues: ► There is a need to carefully monitor school enrollments and to plan for school capacity to deal with overcrowding, replacement of outdated facilities, and population growth in the County. ► There is a need to continue supportingfire and rescue squads and to develop policies to deal with growing emergency service demands. ► House number efforts should continue in association with improved emergency telephone systems. ► The County should support improvements at the Winchester Regional Airport as a part of the overall economic development efforts. ► The County should continue to monitor refuse collection sites and should make improvements or add sites as needed. ► The County should continue to monitor landfill recycling efforts should besupported. ► The County should maintain a process of careful Capital Improvements Planning coordinated with Comprehensive Planning. ► Frederick County and the Frederick County Sanitation Authority need to continue coordinated planning of sewer and water facilities following the procedures described by the Facilities Planning Agreement. ► Additional information is needed on the impacts of new development on community facilities. ► Frederick County and the City of Winchester need to maintain coordinated planning of sewer and water facilities in the County through the Sewer Agreements. Frederick County 8-17 Comprehensive Plan Community Facilities and Services � Together with the County and the City, the Frederick -Winchester Service Authority should carefully plan needed sewage treatment capacity based on trends in usage. The Service Authorifi, needs to develop a capital improvements plan that is coordinated with City and County plans. • Water and sewer service should be provided to service areas in the urban development areas through an orderly process following the Facilities Planning Agreement and using the Capital Improvements Plan. Community Facility and Service Policy GOAL = Appropriate services andfiwilities shall he' provided to serve planted land uses and development GOAL - Facilities and services should be carefully planned to meet projected needs Strate 1 - Plan sufficient school capacity to meet projected enrollment trends and to meet appropriate facility standards. Strate2 -Recognize the changes occurring in demand for emergency services and develop policies for dealing with those changes. Strate 3 - Support expansion plans for the Winchester Regional Airport. Strate4 - Monitor refuse collection and landfill use and continue to develop plans for future improvements. Pursue recycling methods and other methods to extend the life of the landfill. Strate 5 - Carefully monitor sewer and water use and develop up-to-date improvement plans for sewer and water facilities. Strate 6 - Develop and maintain formal and regular relationships and procedures between the County and providers of facilities and services, including the Sanitation Authority, the City of Winchester, the Service Authority, the School Board, the Regional Airport Authority, and the Fire and Rescue Squads. Strate 7 - Use the Capital Improvements Plan to carefully plan community facilities and to coordinate facilities planning with land use plans. Frederick County 8-18 Comprehensive Plan Community Facilities and Services Stratey 8 - Require that the impacts of new developments on facilities be described and require that the impacts are addressed through proffers and other means. Implementation Methods: 1. Carefully monitor school enrollments and plan facilities according to enrollment and development trends. Update the Capital Improvements Plan each year based on trends. 2. Continue to support fire and rescue squads and plan to increase support according to development in the various service areas.. 3. Develop plans for new emergency service facilities. 4. Continue to convert dumpster sites to compactor sites. Monitor usage. Plan for new refuse collection sites according to use and planned development patterns. 5. Monitor landfill use. Plan for additional landfill capacity on adjacent land. Explore alternative disposal methods. 6. Continue to plan for sewer and water main extensions according to the agreements established with the Sanitation Authority and the City of Winchester. Include planned extensions in the Capital Improvements Plan. 7. Provide for recycling at collection stations and support a regional materials recovery center. 8. Carefully monitor sewer and water use and develop a capital improvements plan to accommodate projected development. 9. Consider means to provide water service to Brucetown. 10. Consider alternative sources of water supply. 11. Minor extensions of sewer and water service to business and industrial uses beyond the service area may be considered if such uses conform with other County standards. Such extensions should be reviewed by the Planning Commission for conformance with the Plan. 12. Require that information be provided with rezoning proposals on the impacts of development on community facilities. Impacts should be addressed through proffers and other means. No rezoning should be approved unless all impacts are adequately addressed. Frederick County 8-19 Comprehensive Plan Community Facilities and Services 13. Any sewer or water main six inches in diameter or larger, extended or existing within an area proposed for inclusion within the County's Sewer and Water Service Area or Urban Development Area, should be dedicated as a public line to be owned and maintained by the County Sanitation Authority or City of Winchester when appropriate. 14. Plans for new facilities should be based on demand projections as derived from population projections in the Comprehensive Plan. Frederick County 8-20 Comprehensive Plan Fred -ick Courtly uepartmmr of rla u and Development w,nrbesta; VA Community Facilties and Services JI SDemmber2WD 4• ,r. Fire & Rescue Company Future Fire & Resue ■ Services Landfill Compactor Container Regional Community Park• Airport ti M.� ���a � �i��'� ice• � _ �����+ - • -' `-'-'iso` " � Fred -ick Courtly uepartmmr of rla u and Development w,nrbesta; VA Community Facilties and Services JI SDemmber2WD G • 2004-2005 Frederick County Capital Improvements Plan Departmental Requests Individual Description and Justification Forms for New and Carry Over (Modified and Unmodified) Project Requests November 4, 2003 Department of Planning and Development 2004-2005 Frederick County Capital Improvements Plan Departmental Requests Contents Handley Regional Library 1. Bowman Library - Safety Improvements 2. Northern Frederick Library Branch Parks and Recreation 1. Field House/Indoor Pool 2. Park Land East 3. Park Land West 4. Open Play Areas -CB 5. Softball complex -SP 6. Baseball Complex Renovation -SP 7. Soccer Complex -SP 8. Skateboard Park/In-Line Hockey - 9. Lake/Trails/Parking/MP Fields -SP 10. Tennis/Basketball Complex 11. Tennis/Picnic Areas -SP 12. Shelter/Stage-CB 13. Maintenance Compound 14. Access Road with Parking & Trails Public Schools 1. #4Middle School 2. Transportation Facility 3. #11 Elementary School Construction 4. Administration Building Renovations S. New Gainesboro Elementary School Winchester Regional Airport 1. Airport Road Relocation 2. Master Plan Update 3. Airfield Lighting Upgrade 4. Land Acquisition - Parcels 31, 46, 53 5. Airfield Maintenance Building 6. Land Acquisition - Parcels 47, 47A, 48 7. Land Acquisition - Parcels 50, 51, 52 CFFW Regional Jail r=1711r d- , ro��ections Center 1. vl'i yr .,,vmn'iur 2. Secure Jail Expansion County Administration 1. Public Safety Center 2. New Animal Shelter 3. Annex Facilities 4. Relocation of Roundhill Fire/Rescue HANDLEY REGIONAL OCT -09-2003 THU 05:18 PM FROM: FAX: PAGE 2 2004-2005 Del3artmental Request Prioritization Summa New and Curry Over (Modified and Unmodified)Project Requests Dcpartment: ap tx-J7? Gt,%AjAL L sKAPy Approved By: Dept. Priority Project Title FY 2004 Cost FY 2005 Cost FY 2006 Cost FY 2007 Cost FY 2008 Cost TOTAL CIP Cost 1 aW�Y1A �� as�ar�y �1 Saab AF my Nb3LiR�+ 4418`,000 $945 oaa 4 5 6 7 8 9 10 it TOTAL $Z31 Goo $q`F5,006 llj2.801 SJ.ICDM197 TbES1CPF6tCip5z004.1003 eMproicat RMuen MuerWmIA,pplioati= Mate,W61vailladon Safmnwy Shaet.wpd 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, Virginia Project Name: Safety Improvements at Bowman Library Date Prepared: Oct. 7, 2003 Agency: Handley Regional Library Agency Contact Person: Trish Ridgeway Location of Project: 871 Tasker Road Phone Number: 662-9041 ext. 14 Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project is the Library's top capital improvement priority and a major safety concern for the Handley Regional Library users, staff, and board. To provide a safe means for people to reach the Mary Jane and James L. Bowman Library, a sidewalk from Lakeside drive should be constructed to connect with existing sidewalks at the library. Additionally, more parking is needed to prevent individuals from parking on Tasker Road when the existing lot is full, a situation that is happening more and more frequently. The 4 -foot wide sidewalk will extend approximately 400-500 ft. (approximately 4,000sq.ft.) beyond the sidewalk that now borders the parking lot. Two options are shown on the drawings (previously submitted); both options are estimated to cost about the same. The Library Board has selected option two. This option brings the sidewalk to a point on Lakeside Drive most likely to be used by residents, almost all of whom are coming from the east. It would require a culvert system that duplicates the one currently used on the corner of Lakeside and Tasker. The parking lot expansion would enlarge the lot from 101 to 221 spaces (approximately 4,000sq.ft.) and would relieve the overcrowding that forces individuals to park on Tasker Road during peak library use time. This work will not require additional storm drainage work, but will require moving shrubs, planting trees and bushes, installing curbs and gutters, and installing parking -lot light fixtures to match the current down -light fixtures. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The project will take approximately 3 to 5 months. 2004-2005 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Last year's CIP priority was 5. The project awaits funding Estimate Cost (in 2002 dollars). nnnvnc�'il FYPF.NiIiTITRF,S 2004-2005 Capital Improvements Plan Project Requests Page 2 --- Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 $ 11,900 Planning, $11,900 Surveying, & Design Land n/a Acquisition 149,900 Site 149,900 Preparation & Improvements 75,700 Construction 75,700 Furniture and n/a Equipment Other n/a AL L $237,500 $237,500 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor HRL paid Painter/Lewis to provide the preliminary design. Shockey provided the estimate. From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund $237,500 $237,500 Other Fund State Grants Bondsand Debts Other Fund-raising TOTAL $237,500 $237,500 Please describe the source of funding (i.e. type of grant): 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The Mary Jane 4 James L. BowmanLibrar y oY ued 1-Il1y 16, 2001_. Visitors per month range from 7,000 to 13,000 per month. The library system serves all age groups from very young children to senior citizens and provides recreational and education materials for them. The library is a favorite location for families to visit together and serves many children and adults when they are working on school assignments or self improvement. The library supplies computer access for word processing and other office applications and for Internet usage. Beginning in spring of 2003 we began offering basic computer training for adults ranging from using a mouse to designing brochures using Word. Please describe the need for this project. Sidewalk: The Bowman Library has proved very popular with children and families. Children from the Lakeside Drive of the library often bicycle or walk to the library. If they bicycle, they ride on Tasker Road where the traffic often goes faster than the 45mph speed limit. If they walk, they can walk across the field between the library and Lakeside Drive, and many children jump the drainage ditch, rather than walk to corner where it is easy to get across. Mothers, who want to walk, complain that they have to walk on Tasker with their children in strollers. Parking Lot: Children's programs often attract 400 plus attendees. During popular programs, the parking lot is jammed with cars, and many people park on Tasker Road or in the nearby town -house parking lot. Opening a car door or helping children exit a car in the face of traffic as well as trying to pull back on the road in 45mph traffic is dangerous. The library is a polling place for Frederick County, and parking has been a problem for all major elections. Bowman Library has public seating space for 183, and the meeting room holds 120 people and is available for area groups to use. Public service and technical services staff use anywhere from 8 to 16 parking places depending upon the time of day. Library of Virginia standards call for 190 or more parking spaces for a public library of Bowman's size. Frederick County standards require 100 spaces, and since money was tight for the original project, the county standard was used. Please describe and justify the proposed location of the project. The parking lot location is the area that was set aside for parking lot expansion. 2004-2005 Capital Improvements Plan Project Requests rage 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Yes. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Safety is the primary reason for this request. It is very dangerous for bicyclists and walkers to be on Tasker Road. More individuals would be comfortable coming on foot or by bicycle if there were a safer route. Likewise, parking along the roadside at Tasker is not safe. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Public libraries in general serve segments of population who cannot afford to purchase many books for their own libraries as well as those who lack computers and Internet access. Through the pooling of funds, public libraries make available to the public at large expensive printed works, books on tape or compact disc, and computer databases that an individual or most companies cannot afford. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Realtors, firms relocating, and homebuyers see public libraries as a very positive local quality of life factor. Libraries provide information on business start-up, investing, and company management. For example, Handley Regional Library is providing a column to the Chamber of Commerce newsletter entitled Info to Go that features our business resources and business information expertise. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. It is citizens' requests and complaints both to Library staff and Board and to members of the Board of Supervisors that are driving this proposal. 2004-2005 Capital Improvements Plan Project Requests Page 7 Department: Handley Regional Library Approved By: Richard Stephenson HRL Board Chairman Trish Ridgeway, Director Priority Cost "FY Cost 2006 Cost M=L" 2007 Cost FV 2008 MTOTAL Cpst i M CIP Cost 1 Bowman Library Safety Improvements $237,500 I $237,500 i 2 Library in Northwestern Frederick County $98,000 $945,000 f $1,043,000 3 4 5 6 7 8 i 1 9 10 i 11 TOTAL $237,500 $98,000 $945,000 $1,280,500 2004-2005 Capital Improvements Plan Project Requests Page 8 �1 HANDLEY +� REGIONAL LIBMIw"Irl-WRY: A Public Library Serving Winchester, Frederick and Clarke Counties 2004-2005 Capital Improvements Plan Project Requests Page 9 • J 2004.2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, Virginia Project Name: Northwestern Library Branch Date Prepared: Oct. 7, 2003 Agency Contact Person: Trish Ridgeway Location of Project: Near Cross Junction Agency: Handley Regional Library Phone Number: 662-9041 ext. 14 Magisterial District: Gainesboro Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construction of a 7,000sq.ft. branch library with expansion possible to 10,000sq.ft. Initial parking should be for up to 35 vehicles. The proposed location would be on route 522 in Gainesboro district, but this could change depending on patterns of library use in the next 3 to 4 years and on whether donated land could be located. The acquisition of the land of 3 to 4 acres would be in fiscal year 2007/2008. The library itself would be constructed the following fiscal year. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Building program complete 2007/2008 Land acquisition 2007/2008 Hire architect 2007/2008 Hire general contractor 2008/2009 Begin construction 2008/2009 Furnish library 2009/2010 Open library 2009/2010 2004-2005 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. Handley Regional Library's Five -Year Plan, approved by the Handley Regional Library Board in September 2003, projects to move the regional system from 2 to 3 books per capita to reach a minimum level of library service. This library is parr of that over -arching goal. Project Priority: 2 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Ranked 16 on last year's CIP. Estimate Cost (in 2002 dollars). PunPnCFiI FXPF.NDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & Design Land Acquisition $36,000- $36,000- 48,000 48,000 Site Preparation & Improvements Construction Furniture and Equipment Other 945,000 Total Bldg. Costs Books, etc. 60,000 60,000 $36,000 - TOTAL 48,000 945,000 60,000 $1,041,000- 1,053,000 *The Bowman Library in Stephens City with architect's fees, furniture and equipment, but without books, cost approximately $145 per square foot. Since a site has not been selected, it is difficult to estimate site costs. $60,000 would provide an opening collection of approximately 30,000 books, books on tape and CD, videos, DVDs, and other CDs. 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. ✓ Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received ✓ "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) On the land cost, we have talked to a landowner who had a 5 -acre lot listed at $11,980. Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund $98,000 $895,000 $993,000 Other Fund State Grants Bonds and Debts Other Fund-raising 60,000 $60,000 TOTAL $98,000 $945,000 $60,000 $1,053,000 Please describe the source of funding (i.e. type of grant): HRL will seek grants from foundations and use endowment funds restricted to books and other library materials to buy books, CDs, DVDs, videos, and computer databases. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This branch would serve most of those who live in the Gainesboro district along with other citizens who travel the area. The Bookmobile currently stops twice a week at the Redland Church on route 522. With limited hours, a small collection, no computer catalog, and space for no more than four people at a time, the bookmobile checks out just under 20 items per hour. Please describe the need for this project. Now that the Bowman Library is completed, the residents of Gainesboro district comprise the largest population group that is most distance from a library within the regional system. The Library will provide materials and programs for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Please describe and justify the proposed location of the project. The exact location is yet to be determined. Ideally, a public library should be easy to get to, be located on a major road, and be clearly visible from the road. Location criteria are similar to those for a retail establishment. If a location other than route 522 meets these criteria, it would also be acceptable. Beginning the search for a location now may facilitate the donation of land. 2004-2005 Capital Improvements Plan Project Requests -rage 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Yes. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? At the present time, 44,745 people, or about 46 % of the population from Winchester, Frederick County, and Clarke County have library cards from Handley Regional Library. Many senior citizens use public libraries; for many of them, the library is their primary social outlet. They are also our prime audience for the beginning computer training that we offer. Seniors volunteer at the library; they visit it daily or weekly because there is no cost and the staff is friendly. Story -times are an important way to encourage preschoolers to develop the reading habit as well as promoting a time-out for mothers with young children. Public libraries also serve as an important recreational as well as educational source for children. The 2003 Summer Reading program, "Wolfin' Down Books" attracted 2,077 children. Children from every school in the area registered for the programs, with Bass - Hoover Elementary having the most students to register with 130. Home school children were well represented with 207 students, and 328 preschoolers participated. Research has shown that elementary students who keep reading and learning during the summer lose much less of what they learned the previous school year. Library staff presented story -time programs at the libraries, while the Friends of HRL supported and paid for school-age programs. In all, 112 programs were held at Clarke County Library, Bowman Library, Handley Library, and the Bookmobile at Redland Church in Cross Junction, and 4,900 children flocked to learn about programs such as Laura Ingles Wilder, "You Are What You Eat" presented by Wildlife Center of Virginia, and other special topics. Recreational activities for older children focus around our dedicated pre -teen and teen volunteers. This year these volunteers helped prepare for the many children's programs at all libraries. Fauquier County Public Library "borrowed" the Handley Puppeteers on July 14 where they presented two programs as part of Fauquier's summer reading program. Three youths in the dance group "Heart Beat" performed at Bowman Library during story -time sessions on July 23 and 26 and demonstrated Irish Dance. A teen drama group, sponsored by the library, presented "Wolf Tales" on July 24 at Handley Library auditorium to a packed house. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a tate or Il ederal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The Bowman Library, the Handley Library, and the Clarke County Library provide services to the residents of Frederick County. Other than the sparsely populated far southwest corner of the County, Gainesboro residents have the farthest drive to reach a library. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Realtors, firms relocating, and homebuyers see public libraries as a very positive local quality of life factor. Libraries provide information on business start-up, investing, and company management. For example, Handley Regional Library is providing a column to the Chamber of Commerce newsletter entitled Info to Go that features our business resources and business information expertise. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Handley Regional Library's Five -Year Plan, approved by the Handley Regional Library Board in September 2003, projects to move the regional system from 2 to 3 books per capita to reach a minimum level of library service. This library is part of that over -arching goal. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Regular users of the bookmobile and residents of the community have anecdotally indicated strong support. 2004-2005 Capital Improvements Plan Project Requests Page 7 Department: Handley Regional Library Approved By: Richard Stephenson HRL Board Chairman Trish Ridgeway, Director 2004-2005 Capital Improvements Plan Project Requests Page 8 2004 FY FV1J" TOTAL Priority Cost Cost Cost 2007 Cost Cost CIP Cost I Bowman Library Safety Improvements $237,500 $237,500 2 Library in Northwestern Frederick County $98,000 $945,000 $1,043,000 4 i 5 6 7 8 9 10 11 TOTAL -[-I_ $237,500 $98,000 $945,000 $1,280,500 2004-2005 Capital Improvements Plan Project Requests Page 8 c� HANDLEY ( REGIONAL LIB. A Public Library Serving Winchester, Frederick and Clarke Counties 2004-2005 Capital Improvements Plan Project Requests Page 9 FREDERICK COUNTY PARKS AND RECREATION MA of FREDERICK Parks and Recreation Department James M. Doran, Director 540-665-5678 FAX: 540-665-9687 www.co.frederick.va.us e-mail: fcprd@co.frederick.va.us MEMO To: Eric R. Lawrence, Director, Planning Department From: James M. Doran, Director, Parks and Recreation Department Subject: 2004-2005 CIP Requests Date: October 3, 2003 Attached as requested is the Department's 2004-05 CIP requests as approved by the Parks and Recreation Commission at their September 16, 2003 meeting. JMD/sm 107 North Kent Street Winchester, VA 22601 FREDERICK COUNTY PARKS SB %, 1 Wood ccs nsrac, e W E aepLe a �� �rrraar � �.' p �{ B 12 16 Miles 2004-2005 Departmental Request Prioritization Summary Department: Parks and Recreation Department Approved by: Dept. Project FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL Priority Title Cost Cost Cost Cost Cost CIP Cost 1 Field N/A N/A House/ Indoor Pool 2 Park Land 2,250,965 2,250,965 East FC 3 Park Land 1,377,858 1,377,858 West FC 4 Open Play 377,921 377,921 Areas - Clearbrook 5 Softball 503,345 503,345 Complex Sherando 6 Baseball 1,032,982 1,032,982 Complex Renovation Sherando 7 Soccer 1,151,611 1,151,611 Complex 8 Skateboard 479,718 479,718 Park/In- line Hockey 9 Lake/Trails/ 838,925 838,925 Parking (708,925) with 2 multi- purpose fields irrigated (130,000) 10 Tennis/ 394,734 394,734 Basketball Complex Clearbrook 2004-2005 Departmental Request Prioritization Summary Department: Parks and Recreation Department Approved by: Dept. Project FY FY 2005 FY 2006 FY 2007 FY 2008 TOTAL Priority Title 2004 Cost Cost Cost Cost CIP Cost Cost 11 Tennis/ 635,211 1 635,211 Picnic Areas Sherando 12 Shelter/ 390,833 390,833 Stage - Clearbrook 13 Mainten- 201,100 201,100 ance Compound Sherando 14 Access Road 811,125 811,125 with Parking and Trails TOTAL 4,006,744 2,687,938 1,713,377 2,038,269 10,446,328 PARRS AND RECREATION The purpose of this chapter is to outline the County's recreational policies and to identify implementation methods for accomplishing recreational facilities, programs, studies, and plana. It is not meant to be a detailed recreation plan, but rather it is a part of the County's continuing planning process and a guide to decision making. Facilities The County currently owns and operates two regional parks. Clearbrook Park, located five miles north of Winchester on Route 11, consists of approximately 55 acres and Sherando Park, located two miles east of Stephens City on Route 277, consists of approximately 330 acres. Both regional parks currently serve the County's population with both active and passive recreational programs and facilities. In addition to these regional parks, five neighborhood parks have been developed which serve a more specific group with more limited facilities than those in the regional parks. The neighborhood parks are located at: Reynolds Store Fire Company and Gainesboro Fire Company in the Gainesboro District, and Round Hill Fire Company in the Back Creek District, and at Frederick Heights subdivision in the Shawnee District. These neighborhood parks consists primarily of playground equipment for young children. The Parks and Recreation Department also maintains two tennis courts at Senseny Road Elementary School for community use. In 1987, master development plans were adopted for both Clearbrook and Sherando Parks. These master plans establish development goals for each park, identify unmet recreational needs, provide unified facility plans, and propose a development program for each park. The Master Plans for both Clearbrook and Sherando Parks reflect the recommendations of the County residents and. national standards as outlined in the Virginia Outdoor Plan. These plans emphasize the development of a swimming pool complex and additional sports, picnic, maintenance, and other support facilities. In 2001, the Sherando Park Master Plan was revised and adopted. Since the adoption of the Master Plans, the County has completed the construction of: two outdoor swimming pool complexes, four soccer fields, a maintenance building, two shelters, two playground areas, two sand volleyball courts and two fields of a four field softball complex. The County has also purchased an area to house the maintenance operation for Clearbrook Park. Additional recreational facilities currently provided are athletic fields, playground, and picnic areas with a variety of recreational opportunities such as horseshoes, fishing, paddle boats, and volleyball, open space areas and support facilities. Clearbrook Park, Sherando Park, neighborhood parks and all public school are maintained by the Parks Division of the County Parks and Recreation Department. As the result of a joint operating agreement with the County School Board, the Parks and Recreation Department has use of the following: Sherando High School facilities when they are not in use by the high school: lighted football fields and track, baseball fields, 24 outdoor 1 lighted tennis courts, and four outdoor lighted basketball courts. The Parks and Recreation Department's Community Center, which was built adjoined to Sherando High School, opened in September of 1993 and contains two racquetball courts, a weight room and a multipurpose room. The Residential Performance zoning regulations require that open space be provided in most types of suburban development. In addition, recreational facilities are required in any residential development which contains lot sizes of less than 5,000 square feet. it is required that such open space and facilities be dedicated to homeowners associations. There is a need to examine recreational and park needs in suburban and urban areas, specifically, the development of a bikeway and trail system. To date, the County has constructed a 2.40 mile bicycle facility to serve several residential areas east of Stephens City. The County has also committed to the construction of a .60 of a mile (3,200 l.f.) bicycle facility to serve residential areas on the northern perimeter of Sherando Park. These bicycle facilities will link those residential areas with Sherando Park Sherando High School. Additional trails would provide residents the ability to travel safely from their homes to schools, stores, work or recreation areas without having to share the overcrowded arterial and collector roads with automobiles. Also, there is a need to examine Residential Performance Zoning regulations to determine whether the recreational needs of a single family homeowner are being met. Programs The Recreation Division of the Frederick County Parks and Recreation Department was created to provide a comprehensive and accessible program of recreational services and activities for the residents of Frederick County. A diverse range of recreational and enrichment programs was provided for all age groups. This broad base of activities includes, but is not limited to, instructional classes, outdoor recreational programs, sports and athletics, health and fitness programs, cultural and special events, and trips and excursions. Programming responsibilities are assigned within the Division's four interest sections, Community Recreation (Children's Programs, Cultural Arts, etc), Senior Citizens, Aquatics, Lifetime Leisure and Fitness and Sports and Athletics. Staff members work together to identify, develop and implement those activities which most closely meet the interests and desires of the community. The Division typically implements programs along age group stratifications such as preschool, youth, teen, adult and senior adult; however, a shift in programming emphasis has resulted in the development of broader activities to appeal to family units. In particular, holiday events are planned to include parent and child in a variety of leisure opportunities. The majority of recreation programs offered by the Parks and Recreation Department are held within the 16 public schools in Frederick County and the Parks and Recreation Department's Community Center. Consequently, a wide variety of recreation offerings has maximized use of county school buildings. The joint efforts of the Frederick County School Board and the Parks and Recreation Commission/Department resulted in the inclusion of recreational facilities within Sherando High School. The Department's Community Center, which was built adjoined to Sherando High School, opened in September of 1993. The Orchard View Community Center, which is attached to Orchard View Elementary School opened in August 2000 and has a full-size gymnasium available for recreational activities during non -school hours. Citizen Participation Citizen participation and input regarding recreation programs and park development have been actively solicited since the creation of the department in 1971. The Parks and Recreation Commission consists of seven members, including one from each magisterial district, appointed by the Board of Supervisors for four year terms and two at -large members recommended by the Commission and appointed by the Board to serve staggered four year terms. Future Demands To help plan for future leisure service demands, the Parks and Recreation Department has completed Master Plans for the County's two Regional Parks, studies national standards provided in the Virginia Outdoor Plan, and gathered survey information relating to the provision of leisure services. Through the utilization of these and any other available resources, it is projected that the following areas must be addressed if we are.to meet future leisure demands. 1. Land acquisition to meet minimum standards 2. Facility development to meet minimum standards 3. Development of recreation centers 4. Increased programming for special populations 5. Increased programming for teens 6. Greater diversity of programming so as to better meet the needs of the entire community. 7. Expansion of trail systems and bikeways. Area Standards As suggested by the 1996 and 2002 Virginia Outdoor Plan, the area standard for local recreation and park sites in Virginia is ten acres of developed park land per thousand population. Frederick County has a population of approximately 61,219 (based on estimates provided by the Frederick County Planning Department) and currently maintains 396 acres of park land. Of the 396 acres assigned to the parks, about 220 acres would be considered developed. Using the population projections provided by the Frederick County Planning Department, an additional 216 acres are needed to meet the current demand; another 68 acres by 2010 and 60 acres by 2015 will be required if we are to keep pace with the recommended standard of the ten acres per thousand population. It is estimated by the Parks and Recreation Department that by 3 the year 2020, Frederick County will need approximately 800 acres of developed park land to adequately serve the County's population. In meeting the ten -acre per thousand minimum standard for park land, it is recommended by the Virginia Outdoor Plan to consider the following types of park development: NEIGHBORHOOD PARK + size 5-20 acres Plan at 3 acres/1000 Population + Service Area Approximately 5 - 15 minutes walking distance or % mile to 1 1/ miles + Administrative Responsibility Local Unit of Government. + Purpose The primary function of the neighborhood park is to provide limited types of recreation for the entire family within easy walking distance. Facilities should be provided for all age groups. + Character Intensive use and easy access are characteristics of this classification. Ideally, the site would have areas that are level to gently rolling to accommodate the intensive use facilities, with shaded areas for passive recreation. + Location If possible, the neighborhood park should be located near a school and/or the neighborhood center and away from railroads, major streets and other hazardous barriers. + Potential Facilities o playground o volleyball courts o picnic facilities o badminton courts o tennis courts o walking trails o ball diamond o fishing pond 4 o horseshoe pits o shuffleboard courts o basketball courts o football/soccer field o swimming pool o bikeway o recreation center Play fields usually serve a dual purpose in this type of facility. They provide an are running games and also serve as open space. Intensive use areas (the playground area a courts) are buffered from other activities by passive natural areas and pedestrian acce Programmed activities such as organized athletics are often suitable in neighborhood pa limited parking facilities are provided, site design should encourage pedestrian access extent possible. Rural communities may want to consider deleting neighborhood parks and include their fu community parks which could better serve the needs of widely dispersed local population standpoint, it would be more beneficial for a rural locality to have a few strategicall designed, larger facilities than to invest in several small sites and not have the fund and maintain them. COMMUNITY PARK + Size 20-50 acres Plan at 3 acres/1000 population + Service Area Approximately 15 minutes driving time + Administrative Responsibility Local Unit of Government + Purpose Community parks should primarily support active recreation activities and be capable of intensive use, while still containing a fair amount of open space. + Character 5 The site usually varies from relatively flat open space to moderately sloping wooded area. Such a park should be adaptable to a wide variety of recreational activities. Access is gained by auto, bicycles, or walking. + Location Locate when possible near the center of the community with good access and serviced by a public transportation system. + Potential Facilities o playgrounds o football/soccer fields o picnic facilities o trails: walking, hiking, o tennis courts biking, fitness o ball diamonds o natural areas o horseshoe pits o fishing lake or stream access o shuffleboard courts o beach and swimming area o basketball courts o swimming pool o volleyball courts o parking area o recreation center A multitude of activities must be provided by this intensive -use recreational facility. The recreation center is often the focal point of the park. Organized activities are grouped in the surrounding area. Their location is dependent upon the natural terrain, need for control, and vehicular access. Any existing natural qualities, topography, water features, trees, etc., should be preserved and utilized as natural buffers between activity areas as well as to protect the recreation environment from surrounding, incompatible influences. These natural elements should also be used to provide a space for more passive forms of recreation such as nature walks, picnicking and fishing. In the rural setting, this park category may take the place of the neighborhood park. It can better serve a widely disbursed population than two or three smaller sites. Community parks, along with neighborhood parks (where applicable), usually meet most of the close -to -home recreation needs of most localities. + Size 150-300 acres Plan at 4 acres/1000 population REGIONAL PARK M + Service Area 15-25 minutes driving time 5-15 miles service radius + Administrative Res onsibilit Local Unit of Government + Purpose Regional Parks should serve the recreational needs of large portions of the local population. They should contain a wide variety of intensively developed areas for day use recreation while providing ample open space with generous buffers between activity areas. + Character The site could vary from flat open space to moderately to steeply sloping topography. It should be capable of supporting a wide variety of activities with ample buffer and natural areas. Sitting on a stream or lake is highly desirable. The regional park needs to be accessible by auto as well as pedestrians and bicycles. + Location When possible, locate the regional park so that it is near the center of the service area. It should be on or near an arterial or major road providing good access to the facility. In urban or suburban situations, easy access to mass transit is highly desirable. The site should also be accessible by pedestrians and bicyclists. + Potential Facilities o playgrounds o picnic facilities o tennis courts o ball diamonds o horseshoe courts o basketball courts o volleyball courts o shuffleboard courts o football/soccer fields +Size o trails o natural area o lake or stream o fishing/boating o parking areas o golf (on larger sites with ample land) o recreation centers o swimming pool and/or beach with a swimming area GREENWAY Any length, preferably longer than one mile Typically 75-100 feet or wider +Service area 7 Depends upon the location, size and significance of the corridor +Administrative Responsibility Federal, state, local or public/private partnership +Purpose Greenways are established to protect, preserve, and maintain existing natural and cultural corridors; to link population centers with recreational, educational and business areas and other population centers; and to provide recreational and non -motorized transportation opportunities along these corridors by using natural features (ridge -lines, steep slopes), utility rights-of-way, and watercourses (streams, rivers, canals, etc.). +Character Depending on the location, it can range from rugged terrain with scenic views and extensive vegetation to open level meadows. The greenway can be a separate entity or a portion of any of the other park categories. +Potential facilities o Camping o fishing o Picnic facilities o access points o trails (all types) o canoeing o natural area o parking areas o winter sports o boating and facilities o historic sites RECREATION CENTERS The recreation center may be found at the neighborhood, community, district and regional parks. At the neighborhood level, the recreation center is usually constructed between 15,000 and 20,000 square feet. It generally will include multipurpose rooms, an arts and crafts area, game room, kitchen, lounge and lobby, restrooms and office. If a gymnasium is not available in a neighborhood school, the recreation center may also include a gymnasium and locker room facilities. 8 The recreation center in a large park that serves a community will be considerably larger, from 50,000-100,000 square feet, and will include several multipurpose rooms, gymnasium, indoor pool, shower and locker rooms, game room, arts and crafts area, an auditorium or areas for performing arts, class or club rooms, kitchen, large meeting room, restrooms, office, lounge or lobby, and some specialized areas such as a ceramics workshop or weight room. An important consideration in all recreation facilities is to provide adequate storage space. EXISTING REGIONAL PARK FACILITIES Currently, the Parks and Recreation Department is responsible for operating and maintaining the following facilities: Clearbrook Park Clearbrook Park, covering 55 acres, is located approximately 5 miles north of Winchester, on Route 11. Clearbrook Park is open 365 days a year, from 8:00 a.m. to dark and includes: Four -lighted baseball/softball fields with concessions and restrooms Three -acre lake Fishing . Paddle boats Picnic shelters, tables and grills . Horseshoe pits Playgrounds . Vintage red caboose Volleyball Swimming Pool with concessions . Passive areas Maintenance complex . Comfort stations Sherando Park Sherando Park is located on Route 277, 1.8 miles east of I-81, near Stephens City. The Park consists of 330 acres, approximately one-half of which is undeveloped. Sherando Park is open 365 days a year, from 8:00 a.m. to dark and includes: 4.5 acre lake . Paddle boats Fishing Six lighted baseball/softball fields with concessions Picnic shelters, tables and grills Eighteen -hole disc golf course Hiking trails Horseshoe pits Playgrounds . Volleyball Swimming pool with concessions 9 . Radio airplane facility . Passive areas . Maintenance complex . Comfort stations Bike trails Based on the demand standards established by the 1996 Virginia Outdoor Plan, Frederick County should use the following recommendations as a guide for future park development. 10 Faculty Needs Based on Minimum Standards Established in the 1996 and 2002 v irginia Outdoor Plan Facility Units/1000 Population Existing Number of Facilities Needs gap based on current population 61,219 Needs gap based on 2010 population 68,000 Needs gap based on 2015 population 74,000 Amphitheater 1/40,000 0 1 1 1 Baseball (Youth)* 1/5,000 15 -3 -1 0 Basketball 1/5,000 5 7 8 10 Bicycle Trails 1 mile/1,000 3.0 miles 58 miles 65 miles 71 miles Horseshoes 1/10,000 8 -2 -1 -1 Ice Skating 1/30,000 0 2 2 2 In -Line Hockey 1/30,000 0 2 2 2 Park Land 10 acre/1,000 396 216 284 344 Picnicking 10/1,000 400 212 280 340 Recreation Center - Indoor Pool 1/60,000 0 1 1 1 Skateboard Park 1/60,000 0 1 1 1 Soccer Fields 1/5,000 8 4 6 7 Softball(Adult)** 1/5,000 5 7 9 10 Swimming Pools*** 1/10,000 2 4 5 5 Tennis Courts 1/2,000 14 17 20 23 Volleyball 1/5,000 3 9 10 11 Needs gap based upon 2020 popWation 80,000 1 11 77 miles 0 2 2 404 400 1 1 8 11 6 26 13 * Facilites shared with softball, figure adjusted according to percent of use and includes 4 public little league fields on Passage Road in Stephens City. ** Facilities shared with baseball, figure adjusted according to percent of use. *** Jr. Olympic Pool CONCLUSIONS As the population of the Winchester -Frederick County area continues to increase, there will undoubtedly be greater emphasis placed on the County's Parks and Recreation Department. As indicated by the standards provided in the 1996 and 2002 Virginia Outdoor Plan, (referred to in this chapter), there currently exists a need to concentrate on further facility development just to meet present minimum standards, and a greater need to establish a long range capital improvement program to insure the provision of the physical amenities required to meet future leisure demands. At this time, priority should be given to bring our park system up to the recommended minimum standard, but strong consideration should also be given to the acquisition of park land to meet future needs while desirable open space is still available at a reasonable cost. In addition to the facilities that are needed to meet current and future demands, in eastern Frederick County and western Frederick County, the Parks and Recreation Department will also need additional professional staff if the County is to accommodate an already increasing demand for recreational programs. Recreation Policy Goal - Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. Strategy 1 - Insure that appropriate open space and facilities are provided with new development. Strategy 2 - Identify the recreational, parks, and open space needs of the County. Strategy 3 - Make available a wide range of year-round recreational opportunities. Strategy 4 - Seek alternative funding methods for the provision of existing and identified recreational needs. Strategy 5 - Encourage cooperative efforts with private, semi-public, and public providers of recreational opportunities. Implementation Methods: I. Prepare a County -wide recreation plan which identifies recreational, park, and open space needs. 12 2. Continue to solicit public opinion in planning parks and recreation. 3. Continue to encourage the participation and financial support of civic groups businesses, and other organizations and individuals for recreational needs. 4. Continue to utilize State and Federal grants and loans for financing and programming County recreational needs and especially for major capital projects. S. Continue to expand our cooperative relationship with the Frederick County School Board in jointly meeting identified County recreational needs. 6. Continue to cooperate with the private sector, the semi-public sector and other public providers of recreation in meeting identified recreational needs. Goal - Continue to develop the County's regional parks as the major source of recreational facilities and activities. Strategy 1 - As finances are available, improvements to the Sherando and Clearbrook Parks should take place according to the adopted master plans. Implementation Methods: 1. Use the capital improvements planning process to provide improvements to the regional parks. 2. Seek alternative sources of funding for park improvements. Goal - Insure that appropriate recreational facilities are provided in urban and rural areas. Strategy 1 - Insure that appropriate open space and recreational facilities are provided in association with new urban development. Strategy 2 - Provide for suitable recreational opportunities for all portions of the County. Strategy 3 - Provide for a trail system and bikeway plan. Implementation Methods: 1. Use a County -wide recreation plan to develop standards for open space and recreational facilities in new urban development. 2. Use a County -wide recreation plan to identify the recreation needs of residents in all portions of the County. 13 3. Identify recreation needs associated with the Rural Community Centers. 4. Review land development regulations to insure that appropriate standards are provided for open space recreational facilities in new developments. Goal - Provide recreational programs and activities based on identified needs and available funding. Strategy 1 - Identify recreational program needs. Strategy 2 - Solicit public opinion on recreational programs to be provided. Strateav 3 - Coordinate with the Frederick County School Board, the public sector, the semi-public sector, and private organizations for the provision of recreational program funds, services, and facilities. Implementation Methods: 1. Prepare a County -wide recreation plan identifying program needs. 2. Develop and maintain citizen participation in the identification of recreational program and program facility needs. 3. Actively solicit contributions for the provision of recreational programs and program facility needs, from all segments of the community, both private and public. 4. Structure the provision of all program facilities, such as indoor community centers, to recognize land use decisions and policies. S. Actively utilize public, semi-public, and private facilities for the provision of recreational programs. 14 2004-2005 CAPITAL IMPROVEMEF CATION FORM TS PLAN INDIVIDUAL DESCRIPTION AND JUS return to: Department of Planning and Development Frederick County, Virginia Project Name: Date Prepared: Agency: Agency Contact Person: T AL D ren Pbr,ne Number: 6 T Magisterial District: Location of Project: Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The Field House/Indoor Pool project would be approximately aand a min mum of fou00square feet r d incl delan indoor area large enough to accommodate a 200 met courts. This court area would also be designed for utilization allation ofan--floor sleeoor soccer, ves and drop ball, wrestling, volleyball, tennis and badminton with the in curtains or partitions. This area could also be used for special events such as dances, proms, p ovida music festivals, garden and home, outdoor, craft, antique, quilt, or boat shows, flexible facility for a multitude of activities to take ptora ace e locker one rooms and a 25 yarde. The facility x 50 also house a fitness center, multipurpose rooms, office, g , owned or proffered to meter indoor swimming pool. T oxat ly 10fm12 acres witility should be hparking.on e� p the county and would utilize pp Note: Feasibility study to be completed prior to project determination. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2005-06 fiscal year. Coordination: if the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. 2004-2005 Capital Improvements Plan Projects Requests Page 1 In previous years, the Field House and Indoor Swimming Pool were two separate projects, but citizen input and cost analysis has lead the Parks and Recreation Commission to recommend the two projects be combined into one. Project Priority: 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #I. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL 0 0 0 0 0 0 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor 2004-2005 Capital Improvements Plan Projects Requests Page 2 From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund Other Fund State Grants Bondsand Debts Other Fundraising TOTAL 0 0 0 0 0 017- 0 Please describe the source of funding (i.e. type of grant): Presently, there are no federal or state grant monies available for this project. As a result, this project would need to be funded through the County Capital Improvement Fund, through donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Projects Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. Since its inception, the Parks and Recreation Department has relied solely on the use of the county public schools to house our programs. This arrangement was adequate when the department first started out, but now the department offers over 750 programs annually and at this same time, space within the schools is more difficult to secure. This has created a situation where the department can no longer meet the programming and facility needs of the county residents. Additionally, there are no indoor pools in Frederick County. By constructing the indoor pool in conjunction with the Field House facility, it would permit the department to meet citizen programming demands, provide an instructional facility, as well as provide the area with a facility that would attract new businesses to the community. This facility would be available to all area residents. Please describe the need for this project. As stated above the Department and the community have outgrown the use of school facilities for programming. In the past four years, the Department has experienced a fifty-four percent increase in program offerings. The construction of this project will provide a facility the Department will be able to offer year round recreational programming to the residents of Frederick County. Please describe and justify the proposed location of the project. The Field House/Indoor Pool facility should be located in an area convenient to the major transportation corridors of the county on a county proffered site. However, as an alternative one of the two county regional parks could be used to house the facility, since these locations are already identified as centers for recreation programs and activities. Additionally, locating the facility on property already owned by the county would reduce development costs. 2004-2005 Capital Improvements Plan Projects Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Field House/Indoor Pool project meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Continues to develop the County's regional parks as a major source of recreational facilities and activities. • Supports a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, and programs, as well as supporting economic development in the County through the support of businesses and the travel and tourism industry. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Field House/Indoor Pool project addresses the need for an indoor recreational facility in Frederick County. The construction of this facility will provide the community with a public facility that could be used for not only recreational pursuits, but rehabilitation and wellness programs. In addition, the development of this project would assist in reducing overcrowding in the school facilities and provide a new outlet to expand the existing scholastic activities programs within the schools. 2003-2005 Capital Improvements Plan Projects Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? In initial stages of planning, the Field House/Indoor Pool project is projected to potentially serve over 150 community organizations and groups. This assistance would be provided in either facility or programming provisions within the facility. There is currently no other similar facility located within the County. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2004-2005 Capital Improvements Plan Projects Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Field House/Indoor Pool project is not dependent upon another project; however, in previous years, they were identified as two separate projects. Designed as one facility, development and construction costs would be reduced considerably as opposed to being developed separately. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The Field House/Indoor Pool project has been identified by the Recreation Commission and the County's Capital Improvements Plan. A Parks and Recreation Commission sub -committee has been formed to determine the final size and content of the facility. In addition, the Commission has prepared a user survey to solicit input from community organizations who would benefit from the facility. 2004-2005 Capital Improvements Plan Projects Requests Page 7 2004-2005 Capital Improvements Plan Projects Requests Page 8 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: .■. in Fn tem Frednirink Cnirnty Date Prepared: Agency Contact Person: Location of Project: Eastern Fredf-rink C aunty Phone Number: 66Z-5678 Magisterial District: Eastern Fred f n Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Acquisition of Parkland; 150-200 acres Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commission is requesting that this project be funded and completed in FY 2005-06. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. 2004-2005 Capital Improvements Plan Project Requests Page 1 This project is not dependent upon any other project planned. Project Priority: 2 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #2. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd 2004 2 Planning, Surveying, & Design Land 2,250, Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL 0 2,250 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor 2004-2005 Capital Improvements Plan Project Requests Page 2 From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2004 2005 2006 2007 2008 FY 2009 General Fund 2,250,965 2,250,965 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 2,250,965 0 0 0 0 2,250,965 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available they will be actively pursued by this department. Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This project would be located in the primary growth center of Frederick County, within the existing urban development area and the approved Southern Frederick Land Use Plan, which 2004-2005 Capital Improvements Plan Project Requests Page 3 consists of 1,200 acres of new residences. The project could be used by the entire Frederick County area, but the principal users would be from the eastern Frederick County area. The location of this project in eastern Frederick County will also serve to reduce the traffic burden in other areas by providing facilities and services in closer proximity to the residents. Please describe the need for this project. ' To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. Please describe and justify the proposed location of the project. Potential acreage for parkland would be located in the eastern portion of Frederick County. The location of this project would provide parkland which could be developed to create more accessible recreational facilities and opportunities to the residents of eastern Frederick County. 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Parkland acquisition in eastern Frederick County meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Identify and protect important natural resources. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided, as well as supporting economic development and the travel and tourism industry in the county. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The acquisition of Parkland in eastern Frederick County ensures the adequate provision of open space, and will provide the citizens of the county with an area that will contribute to their physical and mental well being, as well as improving the quality of life in Frederick County. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The acquisition of parkland in eastern Frederick County would service the needs of the citizens of the entire county, but the residents in the urban development area would be provided services that only exist at Clearbrook and Sherando Parks. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The acquisition of Parkland in eastern Frederick County is not dependent upon another project. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The acquisition of Parkland in eastern Frederick County has been identified by the Parks and Recreation Commission. 2004-2005 Capital Improvements Plan Project Requests Page 7 • a • 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project ....- . - -. z . .. Date Prepared: 09/1 Rml Agency Contact Person: Ta,»Pc M D)nra„ Location of Project: Phone Number: .. Magisterial District: West Frf-d CA Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Acquisition of Parkland; 150-200 acres Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commissions is requesting that this project be funded and completed in FY 2005-06. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. Project Priority: 3 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #3. Estimate Cost (in 2003 dollars): PROPnUn EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & Design Land Acquisition 1,377,858 1,377,858 Site Preparation Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL 1,377,858 0 0 =0 0 1,377,858 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. 2004-2005 Capital Improvements Plan Project Requests Page 2 Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminarc�" eSt'.m�ta !o , +t.L�_•_ _. kU-5- 110v vuier Oasis lur_i estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED F1JND1N(- finrturFc Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2004 2005 2006 2007 2008 FY 2009 General Fund 1,377,858 1,377,858 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 1,377,858 0 0 0 0 1,377,858 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This project would be used by the entire Frederick County area. Please describe the need for this project. To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. Please describe and justify the proposed location of the project. Potential acreage for parkland would be located in the western portion of Frederick County. The location of this project would provide parkland which could be developed to create more accessible recreational facilities and opportunities to the residents of western Frederick Count 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Parkland acquisition in Western Frederick County project meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Identify and protect important natural resources. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided, as well as supporting economic development and the travel and tourism industry in the county. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The acquisition of Parkland in Western Frederick County ensures the adequate provision of open space, and will provide the citizens of the county with an area that will contribute to their physical and mental well being, as well as improving the quality of life in Frederick County. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The acquisition of parkland in western Frederick County would service the needs of the citizens of the entire county, but directly the Back Creek and Gainesboro Districts, who currently have to drive to either Clearbrook or Sherando Parks. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The acquisition of Parkland in Western Frederick Comity is not dependent upon another project. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The acquisition of Parkland in Western Frederick County has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, in 1996 public hearings were held to discuss the project and the acquisition of property. 2004-2005 Capital Improvements Plan Project Requests Page 7 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Pr'ect Name: Qppn Plav Area - C learhmnk Date Prepared: Agency Contact Person: T rr,Pc M nnrsn Location of Project: Claarhrnnk park . •-r Wm Twirorg 0 1=7-7114 .. Phone Number:W-5628 Magisterial District: Ctane-wall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Open Play Areas on South side of Lake: Parking - 64 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 4 security lights. Existing Shelters (5) - Repair, cleaning, painting, and restroom rehab. One signage refurbish, 5 picnic shelters, 1 restroom. Landscaping - 11 shade trees; 8 evergreens. Peripheral Work - General turf (2 acres): miscellaneous signage. (Cont'd) Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Clearbrook Park which was completed in 1987. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2005-2006 fiscal year. Open Play Area - Clearbrook (cont'd) 2004-2005 Capital Improvements Plan Project Requests Page 1 Open play at water tower: Parking - 73 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 6 security lights. Picnic shelter - 30'x 55'; 18 tables, wood deck floor; wood frame and asphalt shingles. Horseshoe pits (6) - sand base; 12 steel bars; 8" x 8" timber edge. Croquet - turf surface Shuffleboard - concrete base, regulation court, tournament style. Volleyball court (1) - 50'x 80' sand court. Existing concession - cleaning, repair, refurbish, rehab., paint. Landscaping - 14 shade trees Peripheral work - general turf (1.4 acres); miscellaneous signage. 2004-2005 Capital Improvements Plan Project Requests Page 2 Coordination: If the project is dependent upon or is being planned m conjunction with any other proj ect(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Clearbrook Park to satisfy existing recreational needs. Project Priority: 4 If previously included in the Capital Improvements Plan, -please indicate previous priority and current status of project: Previously listed as #7. Estimate Cost (in 2003 dollars): P'POPORVII FXPF,NI)ITIIRES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & Design 29,851 29,851 Land Acquisition Site Preparation Improvements 178,896 178,896 Construction 169,174 169,174 Furniture and Equipment Other (opening day collection) TOTAL 0 377,921 0 0 0 1 0 377,921 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. 2004-2005 Capital Improvements Plan Project Requests Page 3 Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURUEN Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 377,921 377,921 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 377,921 0 0 0 0 217,921 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the. County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of seg -;tee t^ be nrwldPd by tha nrniar.t, To provide recreational opportunities for the Clearbrook Park service area. Please describe the need for this project. To reduce the gap between the number of existing passive recreational areas and the number which is needed to meet the minimum standards for our service area. Please describe and justify the proposed location of the project. Clearbrook Park, currently owned by Frederick County, offers the best location for this development. With the county already having ownership of the property, one aspect of the cost of this project has already been completed. This project, being located at Clearbrook Park, is necessary to meet the needs of our service area. 2004-2005 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of the Open Play Area at Clearbrook Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Clearbrook Park which was completed in 1987. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? development of the Open Play Area at Clearbrook Park will provide the facility with additional parking, provide paved pathways and renovate existing structures to improve the accessibility and appearance of the park. Legal Requirement: 2004-2005 Capital Improvements Plan Project Requests Page 6 Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would relieve some of the existing pressure on the facility, as well as provide additional outlets for recreational opportunities. The project is being developed in accordance to the Master Plan for Clearbrook Park which was completed in 1987. r Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a 2004-2005 Capital Improvements Plan Project Requests Page 7 larger project? The Open Play Area project at Clearbrook Park is not dependent upon any other planned project. It is one element of the adopted Master Plan for Clearbrook Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Clearbrook Park since 1987 to satisfy existing recreational needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 8 i 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: gofthall Cmmpley - 4hcrandn Date Prepared: 09/19/01 Agency- Park-, and RPrrention Agency Contact Person: Tame-, M Dnran Phone Number: 665-5678 Location of Project: Qheranrin park Magisterial District: (tnPnnon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Softball fields (2) - 300' radius, fully fenced, backstop, four 50 person bleachers per field, lighted concrete poles 50/30 FC, concrete deck. Access Road - 500 LF. Parking - 153 spaces, asphalt paved with curbed islands and drop off, line markings and 6 security lights. Landscaping - 100 shade trees; pine screen. Peripheral Work - General seeding - 1 acre; miscellaneous signage. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park and a site development plan has also been completed for these facilities. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2004-05 fiscal year. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. 2004-2005 Capital Improvements Plan Projects Requests Page 1 Once this project has been completed, we will be able to retrofit the existing baseball/softball complex at Sherando Park for youth baseball use. Project Priority: 5 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #4. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & Design Land Acquisition 393,567 393,567 Site Preparation & Improvements Construction 107,400 107,400 Furniture and 2,378 2,378 Equipment Other (opening day collection) TOTAL 0 0 503,345 0 0 0 503,345 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Projects Requests Page 2 X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2005 4th FY 2007 5th FY 2004 Beyond FY 2009 TOTAL General Fund 503,345 503,345 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 503,345 0 0 0 503,345 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. 2004-2005 Capital Improvements Plan Projects Requests Page 3 This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a recreational facility, it will be used by the Frederick County school system. Please describe the need for this project. Presently, there are ten softball/baseball fields within the county's regional park system. Eight of ten existing fields must serve a dual purpose of facilitating youth baseball as well as youth and adult softball programs. With the increased usage of these fields, it has become more difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand of youth baseball and adult softball programs. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, represents the very best site for softball field development. The fact that the County will not have to acquire property for this facility means that the most costly aspect of this development has already been completed. Sherando Park also provides a location that is situated in the fastest growing area of the county and is adjacent to Sherando High School. Joint use of facilities between the park and school system has been approved, and, as a result, these fields will facilitate school activities as well as recreation programs. 2004-2005 Capital Improvements Plan Project Requests Conformance to the Comprehensive Plan: Page 4 Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The completed development of the Softball Complex at Sherando Park meets the following 2004-2005 Capital Improvements Plan Projects Requests Page 4 County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Softball Complex at Sherando Park will provide a safe facility to meet the needs of the county's growing softball program for both adults and youth. 2004-2005 Capital Improvements Plan Project Requests Page 5 2004-2005 Capital Improvements Plan Projects Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would relieve some of the existing pressure on the Sherando Park with the continual demand for field space in southern Frederick County. The facility could also be used by the Frederick County school system. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2004-2005 Capital Improvements Plan Project Requests Coordination with other projects: 2004-2005 Capital Improvements Plan Projects Requests Page 6 Page 6 Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Softball Complex at Sherando Park project is not dependent upon any other planned project, however, once completed it will allow the existing baseball/softball complex at Sherando Park to be retrofitted for youth baseball use. The project is one element of the adopted Master Plan for Sherando Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park to satisfy existing recreational demands and needs of the residents. 2004-2005 Capital Improvements Plan Project Requests 2004-2005 Capital Improvements Plan Projects Requests Page 7 Page 7 a 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Ra-,ehall Complex Renovation - 4hernnrin Date Prepared: 09/19/01 Agenr.)r Park -, and Rerreatinn Agency Contact Person: Tames M Doran Phone Number: 665-5679 Location of Project: Shernndn Park Magisterial District: Opennnn Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Renovate existing ball fields (4) - Grading, seeding, infield renovation; partial fencing and new backstops; new lighting (required by Little League, Inc.); drainage control and upgrade support facilities. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park which was completed in 1987. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2006-07 fiscal year. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other project(s), identify it/them and indicate the relationship between the projects. Renovation of this facility cannot be completed until the softball complex on the north side of Rt. 277 has been completed. Project Priority: 6 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as 45. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & Design Land Acquisition Site Preparation 686,390 686,390 Improvements Construction 337,644 337,644 Furniture and 8,948 8,948 Equipment Other (opening day collection) TOTAL 0 0 1,032,982 0 0 0 1,032,982 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. 2004-2005 Capital Improvements Plan Project Requests Page 2 Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 1,032,982 1,032,982 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 1,032,982 0 07777 0 1,032,982 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility, presently serving as both youth baseball and adult softball fields, would be used by the "Little League" programs within the Sherando Park service area. In addition to its use as a recreational facility, the athletic complex will also be used by the Frederick County school system. Please describe the need for this project. In its present design, the four field complex does not provide adequate diamond configuration or grading scheme to facilitate youth baseball programs. The renovation of this complex would correct these problems and bring those fields up to the recommended standards. Please describe and justify the proposed location of the project. The project location would be at Sherando Park which is currently owned by Frederick County. Presently, Sherando Park has six baseball/softball fields. This project would involve the renovation of the existing ball field complex. With the site of the new county high school being adjacent to Sherando Park, there will be a joint use of these facilities and with the renovation of the fields, athletic programs can be more effectively facilitated. 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The renovation of the Baseball Complex at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The renovation of the Baseball Complex at Sherando Park will provide a safe facility to meet the demands of the county's growing baseball program. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park completed in 1987. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would correct original design problems for the facility and provide a facility to meet the demands of the growing youth baseball program in the County. Additionally, the renovation of the facility will permit more efficient use of the site. The facility would also be used by the school system. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: 2004-2005 Capital Improvements Plan Project Requests Yage 6 Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The renovation of the Baseball Complex at Sherando Park cannot be completed until the softball complex on the north side of Route 277 has been completed. The project is part of the adopted Master Plan for Sherando Park completed in 1987. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed in 1987 to satisfy existing recreational demands and needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 7 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: gocrer Co Date Prepared: 09/12/03 - Agency Contact Person: Jamas ra Doran Location of Project: Shernndo park Phone Number: 665-5679 Magisterial District: opepon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Soccer field (2) - 450'x 450' pad plus goals Access paths - 1500 LF; 10' wide; asphalt paved. Restroom/concession - 820 SF; masonry with concrete roof deck; full concession hookup Plaza - 22,000 SF; 50% paved/50% planted; kiosk. Picnic shelters (1) - 24'x 24': 6 picnic tables each; concrete pad; wood frame structure; asphalt shingles. 12 sets of bleachers. Landscaping - 90 shade trees. Lighting - 5 fields. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park which was completed in 1987. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2006-07 fiscal year. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Sherando Park to satisfy existing recreational needs. Project Priority: 7 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #6 Estimate Cost (in 2003 dollars):_, L'VDTiNT1TTTTRF.,�' Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Project Requests Page 2 1st FY 2004 rnvr vO�i.L 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Element 64,978 64,978 Planning, Surveying, & Design Land Acquisition 619,866 619,866 Site Preparation & Improvements Construction 466,767 466,767 Furniture and Equipment Other (opening day collection) TOTAL 0 0 1,151,611 0 0 0 1,151,611 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Project Requests Page 2 X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. P1QnPnSF.D FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 1,151,611 1,151,611 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL0 0 1,151,611 0 1 0 1 0 1,151,611 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would be used by the entire Frederick County area. In addition to its use as a recreational facility, the soccer complex will also be used by the Frederick County school system. Please describe the need for this project. To reduce the gap between the number of existing soccer fields and the number of fields which are needed to meet the minimum standard for our service area. Please describe and justify the proposed location of the project Sherando Park, currently owned by Frederick County, represents the very best location for soccer field development. The fact that the county will not have to acquire property for this facility means that the most costly aspect of this development has already been completed. Sherando Park also provides a location that is situated in the fastest growing area of the county and is adjacent to the new county high school. With joint use of facilities between the park and school system, the construction of additional soccer fields will benefit both agencies. 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Soccer Complex at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Soccer Complex at Sherando Park will provide a safe facility to meet the demands of the county's growing youth and adult soccer programs. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park completed in 1987. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified roject provide equivalent services to a population group that as needing assistance? Would the p is currently under served relative to other areas of the County? The project would be used by the entire Frederick County area to meet the demands for additional soccer fields for the growing youth and adult soccer programs within the County. The fields will not only serve the recreational needs of the community, but will also be used by the Frederick County school system. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: 2004-2005 Capital Improvements Plan Project Requests Page 6 Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Soccer Complex at Sherando Park is not dependent upon any other planned project. The project is one element of the Master Plan for Sherando Park completed in 1987. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed in 1987 to satisfy existing recreational demands and needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 7 i C1 • 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Skatehnar(l Pnrk/1n T inP Hnr,key Date Prepared: 09/19/03 Agency Contact Person: Tames M I)nran Location of Project: ShPrnntio Park Phone Number: 665-5679 Magisterial District: (_Tn_egnon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. 1 Bowl, 1 half pipe and open skate area 2 In -Line Hockey Rinks (90'x 180') with sideboards and panels Parking - 40 spaces; asphalt paved with curb islands, wheel stops; line markings and security lights Access road Fencing Landscaping/access paths Signage Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2007-08 fiscal year. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other planned project. This project is not included on the Master Development Plan for the County's regional parks. The project has been included at the request of the citizenry of Frederick County. Project Priority: 8 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #8. Estimate Cost (in 2003 dollars): miTTTCy Basis of Cost Estimates: Check one of the following. 12 you wane w piuviuQ 111V1%1 information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Project Requests Page,2 PROPOSED 2nd FY 2005 E—LIN 3rd FY 2006 1Jlt utcr,a 4th FY 2007 5th FY 2008 Beyond FY 2009 r Total Element 1st FY 2004 11,133 11,133 Planning, Surveying, & Design Land Acquisition 358,378 358,378 Site Preparation & Improvements 110,207 110,207 Construction Furniture and Equipment Other (opening day collection) TOTAL 0 0 0 479,718 0 0 479,718 Basis of Cost Estimates: Check one of the following. 12 you wane w piuviuQ 111V1%1 information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Project Requests Page,2 From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 479,718 479,718 Other Fund State Grants Bondsand Debts Other Fund- raising TOTAL 0 0 0 479,718 0 01� 479,718 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. To provide recreational opportunities to the citizens of Frederick County. Please describe the need for this project. Requested by the community to provide additional recreational facilities for the youth of Frederick County at Sherando Park. Please describe and justify the proposed location of the project. The location of this project could be at Sherando Park adjacent to the Pedestrian/Bicycle Facility 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Skateboard Park/In-Line Hockey Rink project meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Skateboard Park/In-Line Hockey Rink will provide a facility dedicated to the safety of the participants. It will provide participants with a facility where they can pursue this recreational avenue, without interfering with vehicular or pedestrian traffic on public and private properties. Page 5 2004-2005 Capital Improvements Plan Project Requests Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Currently, there are no facilities within Frederick County to accommodate skateboarding or in- line hockey. This project is needed to provide a safe facility to meet the recreational demands of the community. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: 2004-2005 Capital Improvements Plan Project Requests Page 6 Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is not dependent upon any other planned project. This project is not included on the Master Plan Development for the County's regional parks. The project has been included at the request of the citizens of Frederick County. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Requested by the community to provide a dedicated public recreational facility, this project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. 2004-2005 Capital Improvements Plan Project Requests Page 7 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Date Prepared: (19/1 R/fly Agpnrj' Park- and Rerrentinn Agency Contact Person: Tame- M T)nran Phone Number: 665-5679 Location of Project: 4hernridn Pnrk Magisterial District: Opern,nn Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. 1. Development of a 12 acre lake on the north side of Rt. 277 in Sherando Park. 2. 1.5 Mile trail system around the lake. 3. 800 L.F. of access roadway. 4. Parking lot/lighted with 125 spaces. 5. Development of two irrigated 70 x 120 yd. multi-purpose fields. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the master development plan for Sherando Park, which was completed in 2001. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2007-2008 fiscal year. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon or is being planned in conjunction with any other project. This project is planned as one element of the master development plan for Sherando Park. Project Priority: 9 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #13. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES 2004-2005 Capital Improvements Plan Project Requests Page 2 Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveving, & 51,250 51,250 Design Land Acquisition Site Preparation Improvements Construction 787,675 787,675 Furniture and Equipment Other (opening day collection) rTOTAL 0 0 0 838,925 0 0rM 838,925 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES 2004-2005 Capital Improvements Plan Project Requests Page 3 Element 1st FY 2004 2nd FY 2005 3rd F6 2005 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 838,925 838,925 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 0 1 838,925 0 0 838,925 Please describe the source of funding (i.e. type of grant): We are currently utilizing the TEA -21 grant program for the trail facilities. In addition, recreation access grant monies through the Virginia Department of Transportation may be available for entrance and access roadways. If these grant programs are not funded, this project would need to be funded through the county capital improvements program, by donations, or by funds generated through the collection of proffers. 2004-2005 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. Please describe the need for this project. To reduce the needs gap between the number of existing passive recreational areas and the number needed to meet the minimum standards required for our service area. This project will provide trails with walking and jogging opportunities which ranks as #1 in the 2002 Virginia Outdoors Plan survey. This project will also provide multi -use playfields for adult and youth programs. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, offers the best location for this development. With the County currently having ownership of the property, one aspect of the cost of this prof ect has already been completed. This project, being located at Sherando Park, is necessary to meet the needs of our service area. 2004-2005 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of the lake with trails and parking and two multi-purpose fields at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • eational facilities are provided in urban and Ensure that appropriate open space and recr rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of the lake with trails and parking will provide recreational opportunities in an undeveloped portion of Sherando Park which is adjacent to adjoining housing subdivisions. 2004-2005 Capital Improvements Plan Project Requests Page 6 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park completed in 2001. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project would provide passive recreational services in the County's urban development area and is being developed in accordance with the Sherando Park Master Plan which was completed in 2001. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: 2004-2005 Capital Improvements Plan Project Requests Page 7 Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The lake with trails and parking and two multi-purpose fields is not dependent upon any other planned project. It is one element of the adopted master development plan for Sherando Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed in 2001 to satisfy existing recreational demands and needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 8 C: 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Date Prepared: 09/19/0'1 Agency Contact Person: Tame c AdDaran Location of Project: Claarhrnnk park W.WSWIT409,47a =11121A Phone Number: ((5-5678 Magisterial District: Ston flwall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Tennis courts (4) - 2 sets of 2 courts each; fully fenced, chain link vinyl clad, lighted, 30 FC. Basketball courts (2) - 85'x 65' asphalt with color coating; 2 backboards each court; player benches, lighted, concrete poles, 30 FC. Shelter deck (1) - 30' x 30' octagonal shelter concrete pad, wood frame, cedar shingles, 6 picnic tables. Parking - 25 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 2 security lights. Landscaping - 39 shade trees. Peripheral work - general turf (8 acres); miscellaneous signage. Access paths - 1000 LF; 10' wide, asphalt paved. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Clearbrook Park which was completed in 1987. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2007-08 fiscal year. 2004-2005 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Clearbrook to satisfy existing recreational needs. Project Priority: 10 ric�sly Improvements Plan, please indicate previous p If pre.riority and included in the Capital current status of project: Previously listed as #9. Estimate Cost (in 2003dollars): 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor PROPOSED 2nd FY 2005 EXPENDITUKE6 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Element 1st FY 2004 33,534 33,534 Planning, Surveying, & Design Land Acquisition 247,416 247,416 Site Preparation & Improvements 113,784 113,784 Construction Furniture and Equipment Other (opening day collection) TOTAL 0 0 0 394,734 0 394,734 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. punpncF.D FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 394,734 394,734 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 0 394,734 7770 394,734 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Project Justification: Page 3 Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. Because Clearbrook Park is a regional facility, these facilities will be available to all county residents. Currently, there are no tennis, racquetball, or basketball courts in the Clearbrook Park area and, with over 150,000 park visitors annually, these facilities are needed. Please describe the need for this project. Presently, there are no tennis, racquetball, or basketball courts located in the Clearbrook Park area and, with park visitation over 150,000 annually, st racquetball,ese and basketball courts s are needed. This ourtsproject thewill reduce the gap between the number of existing number of courts needed to meet the minimum standards for our service area. Development of this project will also provide this department with facilities for recreational programs. Please describe and justify the proposed location of the project. Clearbrook Park, currently owned by Frederick County, provides the very best location for tennis and basketball court development. Since the county will not have to acquire property for this facility, the most costly aspect of this development has already been completed. 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of the Tennis/Basketball Complex at Clearbrook Park meets the following County comprehensive planning goals: Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • creational facilities are provided in urban and Ensure that appropriate open space and re rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Clearbrook Park which was completed in 1987. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of the Tennis/Basketball Complex at Clearbrook Park will provide the citizens with a facility to improve their physical and mental well being. Additionally, the project will provide Clearbrook Park with additional parking, provide paved pathways and renovate existing structures to improve the accessibility and appearance of the park. 2004-2005 Capital improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? There are currently no tennis, basketball or racquetball courts in the Clearbrook area. The development of the Tennis/Basketball Complex at Clearbrook Park will provide the residents of northern Frederick County with facilities similar to those found at Sherando Park. The project is being developed in accordance to the Master Plan for Clearbrook Park which was completed in 1987. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Tennis/Basketball Complex project at Clearbrook Park is not dependent upon any other planned project. It is one element of the adopted Master Plan for Clearbrook Park completed in 1987. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Clearbrook Park since 1987 to satisfy existing recreational needs of the residents. 2004-2005 Capital Improvements Plan Project Requests -Page'/ :� C: • 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Tennisl2knir, AreA ,- ..i Date Prepared: 09/1 R/03 Agency Contact Person: lames ra nnran Location of Project: charanda Park Phone Number: 665-5678 Magisterial District: OppQ-11nn Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Tennis courts (3) - 1 set of courts ea.; asphalt, color coated; fully fenced, vinyl clad chain link; lighted 30 FC. Restroom/concession - 625 SF masonry and wood with asphalt shingles; limited concession hookup; 1500 SF plaza. Picnic shelter (4) with plaza - 24'x 24'; 6 picnic tables each; concrete pad, wood frame structure; cedar shingles, skylights, stain, electric and water outlets. Playground area. Access paths - 1000 LF; 10' wide; asphalt paved. Access road - 50 LF; 24' wide (Cont'd) Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park which was completed in 1987. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2008-09 fiscal year. Terims/Picnic Area - Sherando Park (cont'd) 2004-2005 Capital Improvements Plan Project Requests Page 1 Parking - 94 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 4 security lights. Landscaping - 15 shade trees. Peripheral work - general turf (3 acres)e° 2004-2005 Capital Improvements Plan Project Requests Page 2 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Sherando Park to satisfy existing recreational needs. Project Priority: 11 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #10. Estimate Cost (in 2003 dollars): punPncF.D FXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & Design 44,127 44,127 Land Acquisition Site Preparation & Improvements 346,131 346,131 Construction 244,953 244,953 Furniture and Equipment Other (opening day collection) TOTAL 0 0 0 0 635,211 0 635,211 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. 2004-2005 Capital Improvements Plan Project Requests Page 3 Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. Element General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL ROPOSED FUNDING SOURCES 1st FY 2004 Jr 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL 635,211 635,211 0 0 0 0 635,211 0 635,211 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. These facilities would be used by the Sherando Park service area and the southwestern part of Frederick County. Although tennis courts have been included at Sherando High School, the Commission feels that it is important to include three tennis courts on park property for general use while the school courts are being used for school activities. Please describe the need for this project. Presently, there are no tennis courts and only five picnic areas within Sherando Park. This development is needed to reduce the gap between the number of existing facilities and the minimum standards for the Sherando Park service area and southwestern Frederick County. Please describe and justify the proposed location of the project. Sherando Park represents the best location for tennis court and picnic area development. Since Sherando Park is owned by Frederick County and the acquisition of property will not be necessary, the most costly aspect of this development has been completed. Sherando Park also provides a site which is situated in the fastest growing area of the county. 2004-2005 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Tennis/Picnic Area project at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of the Tennis/Picnic Area project will provide the citizens with a facility to improve their physical and mental well being. Additionally, the project will provide Sherando Park with additional parking, provide paved pathways and additional facilities to improve the accessibility and availability of recreational opportunities within the park. Legal Requirement: 2004-2005 Capital Improvements Plan Project Requests Page 6 Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Pian for Sherando Park completed in 1987. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? These facilities will provide Sherando Park with public tennis courts available for general use only. In addition, the project will provide much needed facility development within the park to meet the recreational demands of the citizens of Sherando Park service area. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a 2004-2005 Capital Improvements Plan Project Requests Page 7 larger project? The project is not dependent upon any other planned project. It is one element of the Master Plan for Sherando Park completed in 1987. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project is part of the Master Plan for Sherando Park completed in 1987 to satisfy existing recreational demands and needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 8 i i • 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Shelter/Stage Seating Clearhronk Date Prepared: 09/1 R/03 Agency Contact Person: Tnmec M T)nrnn Location of Project: rlearhrnnk park Phone Number: 665-5679 Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Existing restrooms - clean, repair, paint and refurbish, signage. Access paths - 1000 LF; 10' wide; asphalt paved. Shelter/Stage - sound stage; sound system; lighting; 6300 SF; wood decking, stairs and miscellaneous site development. Peripheral work - general turf (1 acre); miscellaneous signage. Lake Renovation Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Clearbrook Park which was completed in 1987. The Parks and Recreation Commission is requesting that this project be funded and completed during fiscal year 2008-09. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other prof ect(s), identify it/them and indicate the relationship between the prof ects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Clearbrook Park to satisfy existing recreational needs. Project Priority: 12 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #11. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & 23,498 23,498 Design Land Acquisition Site Preparation & 72,509 72,509 Improvements 294,826 294,826 t on Construci Furniture and Equipment Other Lo (opening day collection) 0 0 0 0 390,833 0 390,833 =TOTAL Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Project Requests Page 2 X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 390,833 390,833 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 0 0 390,833 0 390,833 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would be used by the entire Winchester -Frederick County area. Please describe the need for this project. Presently, there are no facilities to accommodate cultural programs within the county's park system. This project is needed to provide a facility for cultural activities. Please describe and justify the proposed location of the project. Clearbrook Park, currently owned by Frederick County, represents the very best location for facilitating cultural events. The fact that the county will not have to acquire property for this project means that a significant cost has already been completed. Clearbrook Park, with its existing park characteristics and cultural features also provides the best location for our service area. 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Shelter/Stage Seating project at Clearbrook Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Clearbrook Park which was completed in 1987. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The project provides facilities to enhance the physical and mental well being of the citizens of Frederick County. In addition, the project renovates existing facilities and improves the accessibility and appearance of the park. Legal Requirement: 2004-2005 Capital Improvements Plan Project Requests Page 5 Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. In addition, the project is part of the Master Plan for Clearbrook Park which was completed in 1987 - Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Currently, there are no facilities to accommodate cultural programming within the county's park system. This project is needed to provide a facility for development of cultural arts programming to meet the recreational demands of the community. In addition, the project is being developed in accordance to the Master Plan for Clearbrook Park which was completed in 1987. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a 2004-2005 Capital Improvements Plan Project Requests Page 6 larger project? This project not dependent upon any other planned project. It is one element of the adopted Master Plan for Clearbrook Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Clearbrook Park since 1987 to satisfy existing recreational needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 7 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Manning and Development Frederick County, Virginia Project Name: Maintenanrf, Camnrnind and Office - Sheranrin Date Prepared: 09/1 R/03 Agency- Poi -kc anc1 Recreation Agency Contact Person: Tame.-, M Dnran Phone Number: 665-567R Location of Project: ShPrandn Park Magisterial District: Wi-qunn Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Office - 1200 SF. Storage Sheds - 4000 SF. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park which was completed in 1987. The Parks and Recreation Commission is requesting that this project be funded and completed during fiscal year 2008-09. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Sherando Park to satisfy existing recreational needs. Project Priority: 13 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #12. Estimate Cost (in 2003 dollars): vunpnCFn F.XPF.NDITURES Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Project Requests Page 2 Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2004 2005 2006 2007 2008 FY 2009 Planning, Surveying, & 12,671 12,671 Design Land Acquisition Site Preparation Improvements 13,938 13,938 Construction 170,690 170,690 Furniture and Equipment 3,801 3,801 Other (opening day collection) TOTAL 0 1 0 0 0 1 201,100 =201,100 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment 2004-2005 Capital Improvements Plan Project Requests Page 2 X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund 201,100 201,100 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 0 0 201,100 0 777 201,100 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility will enable the county to maintain its equipment and facilities in a more responsible and effective manner. 2004-2005 Capital Improvements Plan Project Requests Page 3 Please describe the need for this project. To provide an adequate maintenance facility to maintain county equipment and facilities in a responsible and effective manner. Also, with the additional responsibility of maintaining all outdoor facilities at the new Sherando High School, there is a need for more storage, maintenance and office space. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, will provide the best location for the development of this maintenance facility. Since the maintenance equipment, staff and facility is needed to serve as a maintenance function for Sherando Park's grounds and facilities, this project should be located at Sherando Park. 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Maintenance Compound and Office development at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The project will provide the park with a facility to enable the County to maintain its equipment and facilities in a safe, efficient and responsible manner. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project will permit the park to continually comply to OSHA requirements for the provision of a safe work environment. In addition, it is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the. Master Plan for Sherando Park completed in 1987. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would provide support facilities for not only the maintenance of Sherando Park, but Sherando High School as well. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The project is not dependent upon any other planned project. It is one element of the Master Plan for Sherando Park completed in 1987. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project is part of the Master Plan for Sherando Park completed in 1987 to satisfy existing recreational demands and needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 7 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Acnesg Rnmi/Parking ;rti 'Troik Date Prepared: 09 11 Wo; Agency Contact Person: TamPc M Damn Location of Project: gherandr) Park Phone Number: 665-5678 Magisterial District: Chen„nn Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Access Road/Parking and Trails at Sherando Park north side of Rt. 277 and Wrights Run. 1. Entrance and access road (1,800 L.F.) off of Warrior Drive 2. Parking - 100 spaces 3. Trails - 2.8 Miles Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the master development plan for Sherando Park, which was completed in 2001. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2008-2009 fiscal year. Coordination: If the project is dependent upon or is being planned in conjunction with any 2004-2005 Capital Improvements Plan Project Requests Page 1 other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon or is being planned in conjunction with any other project. This project is planned as one element of the master development plan for Sherando Park. Project Priority: 14 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #14. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES 2004-2005 Capital Improvements Plan Project Requests Page 2 Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2008 Total Planning, Surveying, 51,250 51,250 Design Land Acquisition Site Preparation Improvements Construction 759,875 759,875 Furniture and Equipment Other (opening day collection) TOTAL 0 0 0 0 811,125 0 811,125 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES 2004-2005 Capital Improvements Plan Project Requests Page 3 Element 1st FY 2004 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 Please describe the source of funding (i.e. type of grant): We are currently utilizing the TEA -21 grant program for the trail facilities. In addition, recreation access grant monies through the Virginia Department of Transportation may be available for entrance and access roadways. If these grant programs are not funded, this project would need to be funded through the county capital improvements program, by donations, or by funds generated through the collection of proffers. 2004-2005 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. Please describe the need for this project. To reduce the needs gap between the number of existing passive recreational areas and the number needed to meet the minimum standards required for our service area. This project will provide trails with walking and jogging opportunities which ranks as #1 in the 2002 Virginia Outdoors Plan survey for all outdoor recreational activities. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, offers the best location for this development. With the County currently having ownership of the property, one aspect of the cost of this project has already been completed. This project, being located at Sherando Park, is necessary to meet the needs of our service area. 2004-2005 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies'! The development of an entrance off of Warrior Drive and an access road with parking and trails at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of an entrance and access road with parking and trails will provide recreational opportunities in an undeveloped portion of Sherando Park which is adjacent to adjoining housing subdivisions. 2004-2005 Capital Improvements Plan Project Requests Page 6 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park completed in 2001. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project would provide passive recreational services in the County's urban development area and is being developed in accordance with the Sherando Park Master Plan which was completed in 2001. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2004-2005 Capital Improvements Plan Project Requests Page 7 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The entrance and access road with parking and trails is not dependent upon any other planned project. It is one element of the adopted master development plan for Sherando Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed in 2001 to satisfy existing recreational demands and needs of the residents. 2004-2005 Capital Improvements Plan Project Requests Page 8 FREDERICK COUNTY PUBLIC SCHOOLS 2004-2005 FREDERICK COUNTY CAPITAL IMPROVEMENTS PLAN Departmental Request Prioritization Summary New and Carry Over Project Requests July 18, 2003 Department of Planning and Development 2_004-2005 Departmental Request Prioritization Summary New and Carry Over (Modified and Unmodified)Project Requests Department: Approved By: See Note #4 Dept. Priority Project Title FY 2004 Cost FY 2005 Cost FY 2006 Cost FY 2007 Cost FY 2008 Cost TOTAL CIP Cost 1 New Middle School $10.44 M $10.44 M 2 Transportation Facility $6.35 M $6.35 M 3 New Elementary School $1.0 M $9.5 M $10.5 M 4 Administration Building Renovation & Addition $2.0 M $2.0 M 5 Replace Gainesboro Elementary School $1.0 M $9.5 M $10.5 M 11 1 TOTAL $17.79 M $11.5 M $1.0 M $9.5 M $39.79 Note: #1 New Middle School is projected to cost $26.6 M, with 16.6 M being borrowed prior to July 1, 2004. Note: #2 Transportation Facility is projected to cost $8.35 M with $2.0 M being borrowed prior to July 1, 2004. Note: #3 New Elementary School land acquisition is scheduled to occur prior to July 1, 2004 at a cost of $350,000 - $500,000. Note: #4 This is an administrative draft, the school board will take official action on their revised capital improvement plan at their November 18, 2003 meeting. 0 Oeots An 4%, i F c P SQ a F, a Frederick County Public Schools Administrative Assistant to Visit us at www.frederickkl2vaus e-mail: the Superintendent orndorfa@frederickk1Zva us October 2, 2003 Abbe S. Kennedy, Senior Planner Department of Planning and Development 107 North Kent Street Winchester, VA 22601 Dear Ms. Kennedy Please find enclosed an administrative draft of the 2004-2005 Capital Improvements Plan requests for Frederick County Public Schools. The Frederick County School Board will adopt their revised Capital Improvements Plan at the November 18, 2003, school board meeting by official action. Should the school board make any changes, a copy will be forwarded to your office immediately. Also enclosed is a map of Frederick County showing public schools and the generalized area where future schools and school facilities may be located. Should you have any questions, or need additional information, please feel free to contact my office at 662-3888. Respectfully Yours, aV at -t? Al Omdorff Administrative Assistant to the Superintendent Enclosure 540-662-3889 Ext 112 1413 Amherst Street, Post Office Box 3508, Winchester, VA 22604-2546 FAX 540-662-3890 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA CARRY OVER PROJECT Project Name: New Middle School Date Prepared: 10/1/03 Agency Contact Person: Al Orndorff Agency: Frederick County Public Schools Phone Number: (540) 545-2424 Location of Project: Off Rt. 522 South of Wine. Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This is a single story middle school with a floor area of 158,477 square feet. The school will be located on 30.53 acres located approximately 2 miles south of Winchester, off Route 522, directly behind the Shenandoah Mobile Home Park The facility is designed for a student body of 850 members and 80 staff. The instructional area is divided into three grade houses with three grade teams in each grade house. The outdoor facilities include two paved play areas, one football field, one physical education field, one paved track, one softball field, and one concession building. This facility meets or exceeds all Virginia Department of Education new construction requirements for middle schools. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The new middle school project began with the purchase of property on May 13, 2003. Prior to the purchase of property an architectural & engineering review was conducted that included a boundary survey, topographical survey, traffic study, traffic signal study, environmental study, wetlands study and delineation, and geotechnical testing. Architectural & Engineering design was conducted starting in February 2002, and bid documents were sent out in August 2003. Construction on the middle school began in October 2003, with a planned August 2005 school opening. The new middle .school project is scheduled to be closed in December 2005. 2004-2005 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The new middle school was number two on the school board submitted list of capital improvement projects behind the renovation of James Wood Middle School. The renovation of James Wood Middle School will be completed in May 2004, and therefore, removed from the list of projects. The new middle school will be in the early stages of construction by the time the revised Frederick County Capital Improvement Plan is being considered by the Comprehensive Plans and Programs Subcommittee. Estimate Cost (in 2003 dollars):,.,., sYVTNTITTTTRF.� 2004-2005 Capital Improvements Plan Project Requests Page 2 15' FY 2004 (July 1, 2004 — June 30, 2005 rnvrvoLL 2nd FY 2005 u�u�•��-�_-- 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Element $100,000 $100,000 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements $6.0 M $6.0 M Construction $4.0 M $4.0 M Furniture and Equipment $340,000 $340,000 Other (opening day collection) TOTAL $10.44 M $10.44M 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor 4 From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund Other Fund State Grants Bonds and Debts $10.44 M $10.44 M Other Fund-raising TOTAL $10.44 M $10.44M (Note: The total cost of the middle school project is projected to be 26.6 M, with 16.16 M being borrowed prior to July 1, 2004) Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The facility will serve 850 students and 80 staff members. Please describe the need for this project. Middle school membership exceeds the program capacity at each of the three existing middle schools. The new middle school is needed to safely accommodate instructional needs of the current population by relieving overcrowding and to support the steady growth in school membership that has been a pattern over the last three decades. Based on the Weldon Cooper Center For Public Policy, projected population growth, and local historical trends, student membership will continue its slow steady growth over the next decade. Please describe and justify the proposed location of the project. The new middle school site is geographically between the two major pockets of housing developments in the Urban Development Area. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students, and is consistent with established policies and procedures of the Frederick County School Board. This site was also approved by the Frederick County Planning Commission and the Frederick County Board of Supervisors during a 2232 Review as being in substantial compliance with the Frederick County Comprehensive Policy Plan. 2004-2005 Capital Improvements Plan Project Requests Page 4 Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Completion of this project will decrease overcrowding that is currently being experienced by over 2,880 middle school students and over 250 staff. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to -student ratios, assist in providing necessary services to special needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school age population of Frederick County in meeting their individual educational needs. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools assist in attracting favorable types of business and industries into Frederick County. 2004-2005 Capital improvements Plan Project Requests Page 5 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No! Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2004-2005 Capital Improvements Plan Project Requests. Page 6 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick wun y, A Carry Over Project Project Name: Transportation Facility Date Prepared: 1011/03 Agency Contact Person: Al Orndorff Location of Project: TBD Agency: Frederick County Public Schools Phone Number: (540) 545-2424 Magisterial District: TBD Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. A transportation facility that will accommodate administrative offices, support staff offices, driver training areas, driver and staff meeting area, mechanical service and repair bays, inspection bay, wash bay, and fueling bays. The location of the facility should be close to major transportation arteries and as close to the largest number of schools as possible. The facility will also need secure parking for the bus and vehicle fleet, as well as adequate parking for staff and drivers. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Planning, design, property assessment, purchase of property, and construction should take approximately 24 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. It has been the policy of the school board to support Frederick County Government departments and agencies, where and whenever possible, as long as there are no negative impacts on the operations or services of the school division. The project is not dependent upon any other project, however, communication will need to occur with the county administrator's office to ensure the best interest of both the school board and the board of supervisors are considered. 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: 2 If previously included in the Capital Improvements Plan, please indicate previous priority and cuz, Gilt status of protect: The transportation facility was listed as number three, with the completion of the renovation of James Wood Middle School the transportation facility will move up to number two. Estimate Cost (in 2003 dollars): Note: The total projected cost of the transportation facility is $8.35 M, wit ei g borrowed prior to July 1, 2004. 2004-2005 Capital Improvements Plan Project Requests Page 2 PROPOSED EXPEND1TURES 1s` FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Element (July 1, 2004 — June 30, 2005) Planning, Surveying, & Design Land Acquisition Site Preparation $1.6 M $1.6 M & Improvements Construction 4.0 M $4.0 M $500,000 $500,000 Furniture and Equipment Other (opening $250,000 $250,000 day collection) TOTAL $6.35 M $6.35 M ' h$20Mb 'n Note: The total projected cost of the transportation facility is $8.35 M, wit ei g borrowed prior to July 1, 2004. 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received ,j "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. -DvnvncFn Zirrly YK(" S ITRC'ES Please describe the source of funding (i.e_ type of grant): Virginia Public School Authority Bonds 2004-2005 Capital Improvements Plan Project Requests Page 3 11�V1 v - Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2004 2005 2006 2007 2008 FY 2009 General Fund Other Fund State Grants Bonds and $6.35 M $6.35 M Debts Other Fund-raising TOTAL $6.35 M $6.35 M Please describe the source of funding (i.e_ type of grant): Virginia Public School Authority Bonds 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The transportation department provides a student transportation system to support a division membership of over 11,000 students and over 2,000 full and part-time employees. The transportation department also supports other county agencies such as the Parks & Recreation Department, the Sheriffs Department, etc. Please describe the need for this project. The transportation department has outgrown the current facilities and there is not sufficient area to expand those facilities. The increase in student membership, coupled with the stringent laws and regulations that govern the operation and maintenance of school transnortation vehicles, requires a much larger and upgraded transportation facility. Please describe and justify the proposed location of the project. The location of this facility has not yet been determined. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This is an existing facility that will be relocated, expanded and modernized. The location will conform with the Frederick County Comprehensive Policy Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This proposed project will directly impact the transportation department's ability to operate and maintain the school division's school bus fleet, the vehicle fleet, and the direct transportation support of other county agencies and departments. 2004-2005 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? This proposed project will assist the transportation department in its ability to maintain compliance with Federal and State laws and regulations that govern the transportation of students. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Student transportation is provided to all eligible residents of Frederick County. Students that have a verified special need for special services transportation are provided those services. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No! Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2004-2005 Capital Improvements Plan Project Requests Page 5 C 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA CARRY OVER PROJECT Project Name: New Elementary School #11 Date Prepared: 10/1/03 Agency: Frederick County Public Schools Agency Contact Person: Al Orndorff Phone Number: (540) 545-2424 Location of Project: TBD Magisterial District: TBD Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This is a single story elementary school with a floor area of approximately 75,000 square feet. The school will be located on 15 to 20 acres on the East side of Interstate 81 between Senseny Road Elementary School and Armel Elementary School. The facility will be designed to accommodate a student membership of 550. The outdoor facilities will include three pods of grade -level appropriate playground equipment, one asphalt play area, one softball field, and one physical education field. This facility will meet or exceed all Virginia Department of Education new construction requirements for K-5 Elementary Schools. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Planning, design, property assessment, purchase of properly, and construction should take approximately 24 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: 3 If previously included in the Capital improvements Plan, please indicate previous priority and current status of project: The new elementary school was listed as number four. With the completion of the renovation of James Wood Middle School, the new elementary school will move up to number three. r Estimate Cost (in 2003 dollars): nnnpnCti T FXPF.NT1TTiTFiFS (Note: Land Acquisition is planned to occur prior to July 1, 2004, and is estimated at $350,000 to $500,000) 2004-2005 Capital Improvements Plan Project Requests Page 2 13t FY .Si\Vl V1.7s�a� 2nd FY iii a.++,+�••_-- 3rd FY 4th FY 5th FY Beyond Total Element 2004 2005 2006 2007 2008 FY 2009 {July 1, Jul (July 1, 2004— 2005— June 30, June 30, 2005 2006 $400,000 $100,000 $500,000 Planning, Surveying, & Design Land Acquisition $1.1 M Site Preparation $600,000 $500,000 & Improvements $8.0 M $8.0 M Construction Furniture and $750,000 $750,000 Equipment $150,000 $150,000 Other (opening day collection) TOTAL $1.0 M $9.5 M $10.5 M (Note: Land Acquisition is planned to occur prior to July 1, 2004, and is estimated at $350,000 to $500,000) 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. 4 Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PunPn.SED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund Other Fund State Grants Bonds and Debts $1.0 M $9.5 M $10.5 M Other Fund-raising TOTAL $1.0 M $9.5 M $10.5 M Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provid-d - �L=� r.,,,, ct• This facility will serve 550 students. Please describe the need for this project. Senseny Road Elementary School is currently over capacity with housing growth in this area projected to continue. Redbud Run Elementary School and Armel Elementary School are both near their program capacity (93% and 97% respectively). The Urban Development Area has 5,519 residential lots and/or units approved, planned, or possible, as of July 2003 Frederick County Planning Department Information. Please describe and justify the proposed location of the project. This school will be located between Senseny Road Elementary School and Armel Elementary School to relieve current overcrowding and to accommodate the projected new housing development in the areas served by these elementary school attendance zones. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Completion of this project will decrease the level of overcrowding at Senseny Road Elementary School and potential overcrowding at Armel Elementary School and Redbud Run Elementary School. This school will also assist in accommodating new students that reside in the high growth area of Frederick County. 2004-2005 Capital Improvements Plan Project Requests x a&. " Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to -student ratios, assist in providing necessary services to special needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school age population of Frederick County in meeting their individual educational needs. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No! 2004-2005 Capital Improvements Plan Project Requests Page 5 Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2004-2005 Capital Improvements Plan Project Requests Page 6 a s 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA CARRY OVER PROJECT Project Name: Administration Building Renovation & Addition Date Prepared: 10/1/03 Agency Contact Person: Al Orndorff Location of Project: 1415 Amherst Street Agency: Frederick County Public Schools Phone Number: (540) 545-2424 Magisterial District: Winchester, City Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project would renovate the current administration building to an upgraded electrical service and distribution system, removal of asbestos floor covering, replacement windows and window coverings, upgraded restroom facilities, and upgraded mechanical systems. The project would include an addition for a public records storage and office space. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. It is estimated that this project may be completed in one year. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. No! Project Priority: 4 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The administration building renovation & addition was listed as number five. With the completion of the renovation of James Wood Middle School, the administration building renovation and addition will move up to number four. 2004-2005 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2003 dollars): rr�nrhC�1''T L'YD7i NTr�-rTUT,4 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 2nd FY 3rd FY 4th FY 5th FY Beyon Total Element 1S` FY 2004 2005 2006 2007 2008 d FY 2009 July 1, July 1, 2004 — 2005— June 30, June 30, 2005 2006 $120,000 $120,000 Planning, Surveying, & Design Land Acquisition $500,000 $500,000 Site Preparation & Improvements $1,18 M Construction $200,000 $200,000 Furniture and Equipment Other (opening day collection) TOTAL $2.0 M $2.0 M Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 �v Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund Other Fund State Grants Bonds and Debts $2.0 M $2.0 M Other Fund-raising TOTAL $2.0 M $2.0 M Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The administration building houses approximately 90 administrative, instructional, and support personnel. Please describe the need for this project. All available building space is being utilized to its fullest potential. In addition to the use of closets and part of the original coal bin and boiler room for office space, a modular office provides space for human resources new employee processing. Renovation and additional space is needed to provide a safe and adequate work place for employees. 2004-2005 Capital Improvements Plan Project Requests Page 3 Please describe and justify the proposed location of the project. Improvements and expansion would occur at the current building location. Until an architectural study has been conducted, this site appears to be the most economical location. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project will address ADA inadequacies, relieve overcrowding, and plan for future expansion. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? This project would assist in maintaining compliance with building code and fire regulations. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A 2004-2005 Capital Improvements Plan Project Requests Page 4 Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools assist in attracting favorable types of business and industries into Frederick County. It takes adequate facilities and well-managed programs to maintain quality public schools. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No! Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2004-2005 Capital Improvements Plan Project Requests Page 5 i • 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA CARRY OVER PROJECT Project Name: Replace Gainesboro Elementary School Date Prepared: 10/1/03 Agency: Frederick County Public Schools Agency Contact Person: Al Orndorff Location of Project: On the East side of 522, North of Winchester, and immediately North of the intersection of Route 681 & Route 522 Phone Number: (540) 545-2424 Magisterial District: Gainesboro Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This is a single story elementary school with a floor area of approximately 75,000 square feet. The facility will be designed to accommodate a student membership of 550. The outdoor facilities will include three pods of grade level appropriate playground equipment, one asphalt play area, one softball field, and one physical education field. This facility will meet or exceed all Virginia Department of Education new construction requirements for K-5 Elementary Schools. Schedule: If the project will take several years to complete, outhne the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Planning, design, property assessment, purchase of property, and construction should take approximately 24 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: 5 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The replacement of Gainesboro Elementary School was listed as number six. With the completion of the renovation of James Wood Middle School, the replacement of Gainesboro Elementary School will move up to number five. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element 1s* FY 2nd FY 3rd FY 4th FY 5th Beyond Total 2004 2005 2006 2007 FY FY y (July 1, (Jul 1, (Ju1y 1, (July 1, 2008 2009 2004— 2005— 2006 -- 2007— June 30, June 30, June 30, June 30, 2005) 2006) 2007) 2008) Planning, $400,000 $100,000 $500,000 Surveying, & Design Land Acquisition $1.1 M Site Preparation $600,000 $500,000 & Improvements Construction $8.0 M $8.0 M Furniture and $750,000 $750,000 Equipment Other (opening $150,000 $150,000 day collection) TOTAL $1.0 M $9.5 M $10.5 M 2004-2005 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cnst of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. punpn4zvn FTTN-D NC. 1901TRCES Element 1st FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 TOTAL General Fund Other Fund State Grants Bonds and Debts $1.0 M $9.5 M $10.5 M ;FunLd-raisinft4g TAL $1.0 M $9.5 M $10.5 M Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility will serve 550 students. Please describe the need for this project. The current site is too limited to justify renovating the facility to meet the building standards of today. The building lacks air conditioning, an adequate library, physical education facilities, and support special education facilities. There are other health and safety concerns that are inherent in the age and design of the building. Please describe and justify the proposed location of the project. The school board owns property within 3 miles of the current site in the Gainesboro Elementary School attendance zone. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This school will assist the school division and county government in meeting the community needs for the citizens and elementary students in the Gainesboro District. 2004-2005 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school age population of Frederick County in meeting their individual educational needs. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No! 2004-2005 Capital Improvements Plan Project Requests Page 5 Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2004-2005 Capital Improvements Plan Project Requests Page 6 Frederick County Public Schools Frederick County Public Schools is the 24th largest of the 133 systems in the state of Vir- ginia. There will be almost 2300 employees, full and part-time, making Frederick County Public Schools the second largest employer in the Winchester -Frederick County area. 1 ne structure of the school division is designed to support the needs of the 11,343 students projected for the school year 2003-2004. The school division has 10 elementary schools, 3 middle schools, 3 high schools, and 1 alter- native/vocational school. Frederick County participates in and is fiscal agent for a regional facility, Northwestern Regional Educational Program, that provides services to some of its special education population. Other support facilities include the administration building, the maintenance and warehousing facility, and the transportation facility. The school system also provides building maintenance services for the county government office buildings and the regional library, as well as, vehicle maintenance services for the county government. I Gainesboro Indian Hollow t Apple Pie Ridge " f Stonewall James Wood - „F Frederick County y Redbud Run James Wood " .- NREP Millbrook School Board Office Senseny Road #11 Elementary " - DJ Howard {" ew Middle School Orchard View Armel y _ Bass -Hoover 1 Sherando R.E. Aylor ® NREP & DJ Howard Elementary Schools Middletown • Middle Schools ® High Schools 23 WINCHESTER REGIONAL AIRPORT �l 2004-2005 Departmental Request Prioritization Summary New and Carry Over (Modified and Unmodified)Project Requests Department: Winchester Regional Airport Approved By: Dept. Project Title FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 TOTAL Priority Cost Cost Cost Cost Cost CIP Cost 1 Rt 645 Rd 1,800,000 1,800,000 Relocation 2 Master Plan 116,600 116,600 Update 3 Upgrade 50,000 150,000 200,000 Airfield Lights 4 Land Parcel 50,000 700,000 750,000 31, 6, 53 5 Airfield 300,000 300,000 Maint Bldg 6 Land Parcel 65,000 800,000 865,000 47,47A, 48 7 Land Parcel 50,000 $300,000 350,000 50, 51, 52 8 9 10 11 TOTAL 2,316,600 915,000 800,000 50,000 300,000 4,381,600 U:\COMMPITEES\CPPS\CIP\2004-2005 CIPTMject Requcst MateriaMApphcation MatetiaBEvaluation Summary Sheeu-pd 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Route 645 Road Relocation — Construction Phase Date Prepared: October 16, 2003 Agency Contact Person: Serena R. Manuel Agency: Winchester Regional Airport Phone Number: (540) 662-5786 Location of Project: Winchester Regional Airport Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Part of State Route 645 is classified as an obstruction to the Runway Protection Zone by the Federal Aviation Administration. This will require relocating the existing road further south towards the adjusted airport property line. Numerous pieces of property have been purchased for the Runway Protection Zone since FY 97-98, to meet Federal requirements. In addition the airport purchased enough land to grant the necessary road easement to the Virginia Department of Transportation for the relocation project. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. In prior years, all necessary land acquisitions have been accomplished along with the design phase of this project. This project should be bid and ready for construction by early spring 2004. A timetable for construction has not been identified but the project should finish by the end of calendar year 2004. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. Land acquisitions made since FY 98 and the design phase of this project were planned in conjunction with the construction phase. 2004-2005 Capital Improvements Plan Project Requests ragc , Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: This project is in the current CIP and is rated number 2 within the County Priority system. Estimate Cost (in 2003 dollars): nunvncFn FYPFNDTTTTRFS Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 Element 1s` FY 2004 2nd FY 3rd FY 4th FY 2007 5th FY 2008 Beyond FY 2009 Total 2005 2006 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction $1,800,000 $1,800,000 Furniture and Equipment Other (opening day collection) TOTAL $1,800,000 $1,800,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. pt2nPngF.n FINDING SOURCES Element 1st FY 2nd 3rd FY 4th FY 5th FY Beyond TOTAL 2004 FY 2006 2007 2008 FY 2009 2005 General -0- Fund Other Fund $870,000 $870,000 Federal & $450,000 $450,000 State Grants $480,000 $480,000 Bondsand Debts Other Fund- raising TOTAL $1,800,000 1,800,000 Please describe the source of funding (i.e. type of grant): State Grant — Virginia Department of Aviation Federal Grant — Federal Aviation Administration Virginia Department of Transportation — Revenue Sharing 2004-2005 Capital Improvements Plan Project Requests $480,000 $450,000 $870,000 Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A Please describe the need for this project. This is the final step in providing a full precision approach to Runway 32. The relocation will remove the final obstruction thus allowing for lower approach minimums. This will provide pilots a more efficient approach system in order to land aircraft in most all-weather conditions. Please describe and justify the proposed location of the project. N/A P 2004-2005 Capital Improvements Plan Project Requests age 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is within the Airport's Twenty-year Master Development Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? N/A 2004-2005 Capital Improvements Plan Project Requests Yage Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The Federal Aviation Administration requires that Runway Protection Zones be free from obstructions. A recent survey identifies part of State Route 645 as an obstruction into this zone. With the type of approach system recently installed at the airport, this obstruction would need to be removed to maximize the allowable approach minimums. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? A safer precision aircraft approach is essential in attracting corporate air traffic into the Winchester Airport for businesses looking to locate or already doing business in this region. Additional aircraft produce revenues for the airport, personal property taxes and jobs for the region. Pa 2004-2005 Capital Improvements Plan Project Requests ge 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This is the final phase of previous capital improvement projects that included land acquisition and the design phase for this project. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. N/A 2004-2005 Capital Improvements Plan Project Requests Pape 7 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Master Plan Update — North Side Development Date Prepared: October 16, 2003 Agency: Winchester Regional Airport Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786 Location of Project: Magisterial District: Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The most recent Master Plan for Winchester Regional Airport was completed in 1993. Since that time, much of the proposed development has been constructed. With the completion of many of the projects identified in the 1993 Master Plan, including a runway extension and full instrument landing system, demand for airport services and development have increased beyond that currently shown on the Master Plan. In addition, the land surrounding the airport has seen a significant growth in business, commercial and industrial growth. With the current master plan maturing and the development around the airport increasing, there is a need to revisit the Master Plan to identify additional areas for future development on the north side of the airfield. The airport has already received inquiries for basing aircraft and constructing facilities that could only be accommodated on the north side. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project should be started and completed within the same fiscal year if State and Federal funding is available. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: N/A Estimate Cost (in 2003 dollars): Basis of Cost Estimates: Check one of the following. if you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) P 2004-2005 Capital Improvements Plan Project Requests age 2 PROPOSED EXPENDITURES V FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Element $116,600 $116,600 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $116,600 $116,600 Basis of Cost Estimates: Check one of the following. if you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) P 2004-2005 Capital Improvements Plan Project Requests age 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd 3rd FY 4th FY 5th FY Beyond TOTAL 2004 FY 2006 2007 2008 FY 2009 2005 General Fund $2,332 $2,332 Other Fund Federal Grant $104,940 $104,940 State Grants $9,328 $9,328 Bonds and Debts Other Fund-raising TOTAL $116,600 $116,600 Please describe the source of funding (i.e. type of grant): Local Share — Local Jurisdictions State Grant — Virginia Department of Aviation Federal Grant — Federal Aviation Administration $2,332(2%) $9,328(8%) $104,940 (90%) 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A Please describe the need for this project. Current Twenty -Year Master Plan is near completion and does not include development on the north side of the runway. As air congestion and restrictions increase in the Dulles/Washington area, the Airport has seen significant increases in the number of operations of larger aircraft. This has placed a strain on current airport facilities. Larger aircraft owners have expressed. an interest in locating their aircraft at Winchester but due to constraints on the south side of the airport their requests cannot be met with the larger hangar facilities. Please describe and justify the proposed location of the project. 2004-2005 Capital Improvements Plan Project Requests x a8u Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? N/A Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? N/A 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? In order to receive State and Federal funding, an airport is required to have a Master Plan for development. Once this plan is reviewed and approved by those agencies, future development projects must be outlined and updated on an Airport Layout Plan. Projects would then be eligible for different levels of funding. This is a Federal and State requirement in order to receive funding assistance. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group'that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Development on the north side to accommodate larger hangar facilities would attract more business aircraft to locate at Winchester Regional Airport. This would increase personal property tax, produce additional land revenues and increase revenues from fuel sales for the Airport. 2004-2005 Capital Improvements Plan Project Requests Yage 0 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project would be necessary prior to any development of the north side of the runway in order to be eligible for Federal and/or State funds for capital improvements. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. 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ANDA WILL PEOYP81f1F PF1G•e W APPPD%lMT6Y Etl ACMES OF EY•TND wPPOPT MOPEMY.IH! RUIN 1r . dray Np 1 TUNAI!.-AY PPOIHCPON ZONE IAND gFIL.EE IS I011E11PIFO AS PAOfF1 Y ON 1116 AMVroIR PPOPEp1Y IMP. JAaIA.Y M • AAAvep YA O) DIV. PVNWAY PPDTEOIN)N ZON@ l :1NYR APE NO IOIO1'lM 1xPENMID SRNq MNwC! OlJlOI P@IEIMIY)11! :! COMPASS P0E! 7 41... •.:". ." ....:_..FAAIDAIE '. DOAY/OAIe"'. WPIM/DATE. DPAWN •Y. PwS SOME -JDD RPZ 1-roo 500' x 1010' NOT LUE.R THAN I MILE APPROACH VISIBILITY txi\ I— TW "a" 5500, x 100' qAPRON TW T -HANGARS RPZ 2500, x 1000'x 175V LOWER THAN 314 MILE APPROACH VISIBILITY 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Upgrade Airfield Lighting Date Prepared: October 16, 2003 Agency: Winchester Regional Airport Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786 Location of Project: Winchester Regional Airport Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Upgrade Medium Intensity Runway Lighting (MIRL) to High Intensity Runway Lighting (HIRL) and upgrade 2 -Box Precision Approach Path Indicator (PAPI) to 4 -Box PAPI. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The design phase will be scheduled for FY 2004 with the construction phase scheduled for FY 2005 depending upon available State/Federal funding. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: This project is included in the current CIP and is rated as number 4 under the County Priority System. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element V FY 2nd FY 3rd 4th FY 5th FY Beyond Total 2004 2005 FY 2007 2008 FY 2009 2006 Planning, $50,000 $50,000 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction $150,000 $150,000 Furniture and Equipment Other (opening day collection) TOTAL $50,000 $150,000 $200,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd 4th FY 5th FY Beyond TOTAL 2004 2005 r I 20u i 2008 FY 2009 2006 General Fund $1,000 $3,000 $4,000 Other Fund Federal Grants $45,000 $135,000 $180,000 State Grants $4,000 $12,000 $16,000 Bonds and Debts Other Fund-raising TOTAL $50,000 $150,000 $200,000 Please describe the source of funding (i.e. type of grant): Local Share — Local Jurisdictions State Grant — Virginia Department of Aviation Federal Grant — Federal Aviation Administration $4,000(2%) $16,000 (8%) $180,000 (90%) 2004-2005 Capital Improvements Plan Project Requests Page 3 I Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A Please describe the need for this project. Recent improvements at the airport have enhanced all-weather and night time operations capability. Included in these improvements was the recent installation and commissioning of the airport's precision instrument landing system which has increased use of the airport by jet aircraft. FAA in Advisory Circular No. 150/5340-24, recommends that runways with precision approaches have high intensity runway edge lights (HIRLs) installed and that a 4 -Box visual approach aid be installed on runways with jet operations. Please describe and justify the proposed location of the project. N/A 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is within the Airport's Twenty -Year Master Development Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Upgrade of the airfield lighting system will enhance the approach system into the Winchester Regional Airport providing pilots with faster traveling aircraft the ability to see the airport from a further distance out. 2004-2005 Capital Improvements Plan Project Requests Page 5 Page Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Although not mandated, this project will meet the FAA's design standards and recommendation for airport with the type of precision instrument landing system in place at Winchester Regional Airport. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Approach systems at an airport that are safe and efficient could attract more business traffic to this region especially during adverse weather or night time operations. An increase in traffic could also produce more operating revenue for the airport. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a_ larger project? This project will complete the entire precision instrument land system already installed. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. N/A 2004-2005 Capital Improvements Plan Project Requests Paoe 7 C, • i • 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Land Acquisition — Preliminary Phase Parcels 31, 46 & 53 Date Prepared: October 16, 2003 Agency: Winchester Regional Airport Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786 Location of Project: Bufflick Road Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Preliminary work to acquire three parcels along Bufflick Road identified on the Airport Property Map as parcels 31, 46 & 53. Property is included in the current Twenty -Year Master Plan and is to be acquired for noise abatement. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. FY 2003 — 2004 Preliminary Costs (Surveys, appraisals, EDDA, etc.) FY 2004 — 2005 Actual land acquisition costs Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Phase I of this project is in included in the CIP and is rated as 13 under the County Priority system. Funding grant through the Virginia Department of Aviation was awarded August 2003. Estimate Cost (in 2003 dollars): PROPOSED EXP Ely 1Dt t u RES 1s` FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Element $50,000 $50,000 Planning, Surveying, & Design $700,000 $700,000 Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $5000 $700,000 $750,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) P 2004-2005 Capital Improvements Plan Project Requests age 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd 4th FY 5th FY Beyond TOTAL 2004 2005 FY 2007 2008 FY 2009 2006 General Fund $1,000 $140,000 $141,000 Other Fund Federal Grant $45,000 $45,000 State Grants $4,000 $560,000 $564,000 Bonds and Debts Other Fund-raising TOTAL $50,000 $700,000 $750,000 Please describe the source of funding (i.e. type of grant): FY 2004 Local Share $1,000(2%) State Grant — Virginia Department of Aviation $4,000(8%) Fed Grant — Federal Aviation Administration $45,000 (90%) FY 2005 Local Share $140,000 (20%) State Grant — Virginia Department of Aviation $560,000 (80%) In FY 2006 funding reimbursement from the Federal Aviation Administration is anticipated to be received for expenditures in FY 2005 resulting in the local share being reduced from (20%) to (2%) with a refund due on the local share of $126,000. 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A Please describe the need for this project. For several years, development requiring land acquisition at the Winchester Regional Airport has focused on the Runway 32 (southwest) end. With that land acquisition project complete, several parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary because many of the identified parcels are located within the Airport's FAR Part 77 primary surface and/or approach surface. In addition, several of the residential parcels are located in side the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise contour non -compatible with airport operations and encourages airport to resolve the non - compatibility through acquisition fee simple where feasible. Please describe and justify the proposed location of the project. NIA 2004-2005 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is required to own fee simple property within the Primary Surface. This requirement is also include in the Code of Virginia 15.2. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Safe and efficient approach systems into the airport are essential in attracting business traffic into this region especially during adverse weather conditions which could produce more revenue for the regional and additional operating revenue for the airport to help the airport be more self sustaining. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Project is within the Airport's Twenty Year Master Plan. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Residents living along the northern side of Bufflick Road that have property identified for acquisition were immediately notified upon completion of the Master Plan Update in 1993. They were each provided a copy of an estimated time table outlining when acquisition proceedings would proceed. Each property owner involved seems to e supportive of the project. Prior to beginning any actual proceedings, each owner involved will be fully advised and met with individually in accordance with Federal Land Acquisition Regulations. 2004-2005 Capital Improvements Plan Project Requests Page 7 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd 3rd FY 4th FY 5th FY Beyond TOTAL 2004 FY 2006 2007 2008 FY 2009 2005 General Fund $2,332 $2,332 Other Fund Federal Grant $104,940 $104,940 State Grants $9,328 $9,328 Bonds and Debts Other Fund-raising TOTAL $116,600 $11600 Please describe the source of funding (i.e. type of grant): Local Share — Local Jurisdictions State Grant — Virginia Department of Aviation Federal Grant — Federal Aviation Administration $2,332(2%) $9,328(8%) $104,940 (90%) 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A Please describe the need for this project. Current Twenty -Year Master Plan is near completion and does not include development on the north side of the runway. As air congestion and restrictions increase in the Dulles/Washington area, the Airport has seen significant increases in the number of operations of larger aircraft. This has placed a strain on current airport facilities. Larger aircraft owners have expressed an interest in locating their aircraft at Winchester but due to constraints on the south side of the airport their requests cannot be met with the larger hangar facilities. Please describe and justify the proposed location of the project. 2004-2005 Capital Improvements Plan Project Requests r -, Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? N/A Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? N/A 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? In order to receive State and Federal funding, an airport is required to have a Master Plan for development. Once this plan is reviewed and approved by those agencies, future development projects must be outlined and updated on an Airport Layout Plan. Projects would then be eligible for different levels of funding. This is a Federal and State requirement in order to receive funding assistance. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Development on the north side to accommodate larger hangar facilities would attract more business aircraft to locate at Winchester Regional Airport. This would increase personal property tax, produce additional land revenues and increase revenues from fuel sales for the Airport. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project would be necessary prior to any development of the north side of the runway in order to be eligible for Federal and/or State funds for capital improvements. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. N/A 2004-2005 Capital Improvements Plan Project Requests Page 7 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Airfield Maintenance Building — Design & Construction Date Prepared: October 16, 2003 Agency: Winchester Regional Airport Agency Contact Person: Serena R. Manuel Phone Number: (540) 662-5786 Location of Project: Winchester Regional Airport Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project includes demolition of an old and undersized wooden structure formerly used to house maintenance equipment and the design and construction of a new facility. It will be large enough to accommodate the airport's maintenance equipment and designed to allow staff to perform preventive maintenance work. ma Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project should be started and completed within the same fiscal year provided that State funding is available. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. W01 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: This project is pending award of State funding and is rated number 15 on the County Priority system. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Element V FY 2nd 3rd FY 4th FY 5th FY Beyond Total 2004 FY 2006 2007 2008 FY 2009 2005 Planning, $50,000 $50,000 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction $250,000 $250,000 Furniture and Equipment Other (opening day collection) TOTAL $300,000 $300,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element lit F �' 2..." A _ 12 Ord I 4tli r Y Mn F r Beyond TOTAL 2004 2005 2006 2007 2008 FY 2009 General $210,000 $210,000 Fund Other Fund State Grants $90,000 $90,000 Bonds and Debts Other Fund- raising TOTAL $300,000 $300,000 Please describe the source of funding (i.e. type of grant): State Grant — Virginia Department of Aviation — Design Only $40,000 (80%) Local Share — Local Jurisdictions $10,000 (20%) State Grant — VDOA construction (at this time only 1,250 sf is eligible for reimbursement based on an estimated $50 sf) $50,000 Local Share — Local Jurisdictions $200,000 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. NIA Please describe the need for this project. Continuing expansion and improvements to the airport increased the demand to provide larger and more reliable maintenance equipment in order to properly maintain the airport. The airport owns various pieces of equipment and vehicles to handle aircraft towing, deicing equipment, cutting grass, snow removal operations, airfield and building maintenance. Room to store and maintain vehicles and equipment is inadequate resulting in the airport having to use two aircraft t -hangars that could be generating over $6,000 annually in revenue. In an effort to streamline operations and reduce operating costs, two staff position were created to perform light to medium maintenance on all airport owned buildings and equipment. One hangar is used as a temporary shop and does not provide adequate electrical service, heat and water/sewer facilities. The wooden structure previously used as a storage facility is undersized and was not constructed for the purpose of maintaining the types of equipment used by the airport nor does it have any utilities. Please describe and justify the proposed location of the project. N/A 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is within the Airport's Twenty-year Master Development Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This facility will provide a safe, appropriate and efficient working environment for airport maintenance technicians to service and maintain airport equipment. 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? N/A Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? An airfield maintenance/storage facility will allow the airport to generate additional revenue by leasing the hangar space to aircraft owners. The facility will allow for airport owned equipment to be properly and securely stored out of the weather which should help reduce maintenance costs and extend the life of the equipment that is maintained and purchased from operating revenues. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? N/A Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. N/A 2004-2005 Capital Improvements Plan Project Requests Page 7 C i 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Land Acquisition — Preliminary Phase Parcels 47, 47A & 48 Date Prepared: October 16, 2003 Agency Contact Person: Serena R. Manuel Location of Project: Bufflick Road Agency: Winchester Regional Airport Phone Number: (540) 662-5786 Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Preliminary work to acquire three parcels along Bufflick Road identified on the Airport Property Map as parcels 47, 47A & 48. Property is included in the current Twenty -Year Master Plan and is to be acquired to meet noise abatement requirements. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. FY 2004 — 2005 Preliminary Costs (Surveys, appraisals, EDDA, etc.) FY 2005 — 2006 Actual land acquisition costs Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: N/A Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Element V FY 2nd FY 3rd FY 2004 2005 2006 $65,000 Planning, $65,000 Surveying, & Design Land Acquisition $800,000 $800,000 Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $65,000 $800,000 $865,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2004 2005 2006 2007 2008 FY 2009 General Fund $13,000 $160,000 $173,000 Other Fund Federal Grant $692,000 State Grants $52,000 $640,000 Bonds and Debts Other Fund-raising $865,000 11 1 TOTAL $65,000 $800,000 Please describe the source of funding (i.e. type of grant): FY 2005 Local Share $52,000 (20%) State Grant — Virginia Department of Aviation $13,000 (80%) FY 2006 Local Share $160,000 (20%) State Grant — Virginia Department of Aviation $640,000 (80%) In FY 2007 funding reimbursement from the Federal Aviation Administration is anticipated to be received for expenditures in FY 2005 & FY 2006 resulting in the local share being reduced from (20%) to (2%) with a refund due on the local share of $194,700 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A Please describe the need for this project. For several years, development requiring land acquisition at the Winchester Regional Airport has focused on the Runway 32 (southwest) end. With that land acquisition project complete, several parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary because many of the identified parcels are located within the Airport's FAR Part 77 primary surface and/or approach surface. In addition, several of the residential parcels are located in side the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise contour non -compatible with airport operations and encourages airport to resolve the non - compatibility through acquisition fee simple where feasible. Please describe and justify the proposed location of the project. N/A P 2004-2005 Capital Improvements Plan Project Requests age 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is within the Airport's Twenty Year Master Development Plan and is within the Airport Support Area identified on Frederick County's Comprehensive Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? 2004-2005 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is required to own fee simple property within the Primary Surface. This requirement is also include in the Code of Virginia 15.2. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Safe and efficient approach systems into the airport are essential in attracting business traffic into this region especially during adverse weather conditions which could produce more revenue for the regional and additional operating revenue for the airport to help the airport be more self sustaining. P 2004-2005 Capital Improvements Plan Project Requests age 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Project is within the Airport's Twenty Year Master Plan. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Residents living along the northern side of Bufflick Road that have property identified for acquisition were immediately notified upon completion of the Master Plan Update in 1993. They were each provided a copy of an estimated time table outlining when acquisition proceedings would proceed. Each property owner involved seems to e supportive of the project. Prior to beginning any actual proceedings, each owner involved will be fully advised and met with individually in accordance with Federal Land Acquisition Regulations. 2004-2005 Capital Improvements Plan Project Requests Page 7 C: • 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Land Acquisition — Preliminary Phase Parcels 50,51 & 52 Date Prepared: October 16, 2003 Agency Contact Person: Serena R. Manuel Location of Project: Bufflick Road Agency: Winchester Regional Airport Phone Number: (540) 662-5786 Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Preliminary work to acquire three parcels along Bufflick Road identified on the Airport Property Map as parcels 50, 51 & 52. Property is included in the current Twenty -Year Master Plan and is to be acquired to meet noise abatement requirements. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. FY 2006 — 2007 Preliminary Costs (Surveys, appraisals, EDDA, etc.) FY 2007 — 2008 Actual land acquisition costs Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2004-2005 Capital Improvements Plan Project Requests Page 1 Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: N/A Estimate Cost (in 2003 dollars): nnnvnc�'Tl FXPFNTITTTTRF,R Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 1 1�Vi V Element 15` FY 2004 2nd FY 2005 3rd FY 2006 4th FY 2007 5th FY 2008 Beyond FY 2009 Total Planning, $50,000 $50,000 Surveying, & Design Land Acquisition $300,000 $300,000 Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) $50,000 $300,000 $350,000 TOTAL Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2004-2005 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2004 2005 2006 2007 2008 FY 2009 $10,000 $60,000 $70,000 General Fund Other Fund Federal Grant State Grants $40,000 $240,000 $280,000 Bonds and Debts Other Fund-raising TOTAL $50,000 $300,000 $350,000 Please describe the source of funding (i.e. type of grant): FY 2007 Local Share $10,000 (20%) State Grant — Virginia Department of Aviation $40,000 (80%) FY 2008 Local Share $60,000 (20%) State Grant — Virginia Department of Aviation $240,000 (80%) In FY 2009 funding reimbursement from the Federal Aviation Administration is anticipated to be received for expenditures in FY 2006 & FY 2007 resulting in the local share being reduced from (20%) to (2%) with a refund due on the local share of $63,000 2004-2005 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A Please describe the need for this project. For several years, development requiring land acquisition at the Winchester Regional Airport has focused on the Runway 32 (southwest) end. With that land acquisition project complete, several parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary because many of the identified parcels are located within the Airport's FAR Part 77 primary surface and/or approach surface. In addition, several of the residential parcels are located in side the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise contour non -compatible with airport operations and encourages airport to resolve the non - compatibility through acquisition fee simple where feasible. Please describe and justify the proposed location of the project. N/A 2004-2005 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is within the Airport's Twenty Year Master Development Plan and is within the Airport Support Area identified on Frederick County's Comprehensive Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? 2004-2005 Capital Improvements Plan Project Requests Page 5 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is required to own fee simple property within the Primary Surface. This requirement is also include in the Code of Virginia 15.2. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Safe and efficient approach systems into the airport are essential in attracting business traffic into this region especially during adverse weather conditions which could produce more revenue for the regional and additional operating revenue for the airport to help the airport be more self sustaining. 2004-2005 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Project is within the Airport's Twenty Year Master Plan. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Residents living along the northern side of Bufflick Road that have property identified for acquisition were immediately notified upon completion of the Master Plan Update in 1993. They were each provided a copy of an estimated time table outlining when acquisition proceedings would proceed. Each property owner involved seems Ob supportive of the project. Prior to beginning any actual proceedings, each owner involved will be fully advised and met with individually in accordance with Federal Land Acquisition Regulations. 2004-2005 Capital Improvements Plan Project Requests Paae 7 a Winchester Regional Airport Through coordinated efforts between the City of Winchester and the Counties of Frederick, Clarke, Shenandoah and Warren, it was determined major capital improvements would be needed in order to develop Winchester Municipal Airport into a modern first class airport. The Winchester Regional Airport Authority was formed on July 1, 1987 by the Virginia General Assembly and consists of representatives the City of Winchester and the Counties of Frederick, Clarke, Shenandoah and Warren. Since its formation, the Winchester Regional Airport Authority embarked on an extensive airport capital improvement program in order to comply with Federal Aviation Administration safety and design standards to accommodate business/corporate aircraft. The Winchester Regional Airport is now a 376 -acre, all weather, 24-hour general aviation airport with a 5,500 foot asphalt runway. It is conveniently located southeast of Interstate 81, Exit 313 and lies between State Routes 50 east and 522 south. Completed construction projects include a 1,100 -foot runway extension, pavement resurfacing of the entire runway, relocation of the taxiway and the creation of safety areas at each end of the runway. New buildings constructed under this program include a modern general aviation terminal, a 12,000 square foot clear span hangar, a 9,000 square foot aviation maintenance hangar office complex, and 42 T -hangar units. Other improvements include airfield lighting upgrade, installation of a 41,000 gallon above ground fuel storage facility, security fencing of the Airport perimeter, and the installation of a precision instrument approach system that provides all weather access to the Airport. Private and business aircraft based at Winchester total over 100, and range in size from small single engine aircraft to large cabin class business aircraft and business jets. Numerous aviation business located at the airport provide airframe and engine maintenance, flight schools, aircraft rentals, parts brokering, aircraft rides, air ambulance service, and aircraft charter services. Collaborating with Frederick County and the Virginia Department of Transportation, the Authority has also made improvements to primary access roads to the airport. Water and sewer service was also established within the Route 522 South area affording the opportunity to many Frederick County residents to access this needed utility. To date, more than $17 million dollars have been invested in Airport capital improvements, equipment, and promotions through funding received from the Federal Aviation Administration, Virginia Department of Aviation, the Virginia Department of Transportation and the supporting local jurisdictions. Important amenities include 24-hour U.S. Customs and Border Protection (formerly U.S. Customs and Immigrations), 24-hour on call line service, air cargo handling, automated weather observation system (AWOS III), computerized weather and flight planning equipment, full instrument landing system and rental car/limousine services. In December 1993, the Winchester Regional Airport Authority updated its 1987 Twenty -Year Master Plan which is near completion with only a few projects remaining. They include the relocation of Airport Road to remove a section of the road that infringes on regulated airspace, land acquisition along the northern side of Bufflick Road for noise abatement and a modified master development plan for the north side of the runway. Land to accommodate the road relocation project was acquired by the Airport over two years ago and the design phase is complete. In working with the Virginia Department of Aviation and the Federal Aviation Administration, approximately three parcels a year along Bufflick Road will be processed for acquisition in accordance with the current Master Plan. Due to the limitations on space on the south side, the Airport Authority is in the process of creating a development plan for the north side of the runway. With continuing increased air space restrictions within the Dulles/Washington area, the Winchester Airport has experienced a steady increase in business traffic. In addition to increased operations, the sizes of aircraft used for business travel have become larger and with the growing demand in air cargo service the airport has seen the introduction of DC -9 air freight service. Requests by owners of larger aircraft to lease land to build hangars currently cannot be met due to limited available building space. This is a loss of potential revenue by the Airport in lease fees along with the loss of tax revenue by Frederick County. A modified master plan for development on the north side will begin in the fiscal year 2004. While details are not completed it is known that a parallel taxiway with a minimum 400 foot separation from the centerline of the runway will have to be constructed. This setoff distance will safely accommodate the larger aircraft and will also provide a means to access ramps and hangars on the north side. Members of the Federal Aviation Administration and the Virginia Department of Aviation often use the Winchester Regional Airport as a role model airport for planning and development. This recognition was achieved through the solidarity of the Winchester Regional Airport Authority. Through the continued support and dedication of its member jurisdictions, the Winchester Regional Airport will enhance its role as a vital economic development asset in the attraction of new commercial and industrial businesses to this region while serving the needs of existing businesses. CFW REGIONAL DETENTION CENTER 2004-2005 Departmental Request Prioritization Summary New and Carry Over (Modified and Unmodified)Project Requests Department: CFFW Regional Jail Approved By: These figures do not include state reimbursement. We will be requesting 50% of both projects. =Project FY 2004 Cost FY 2005 Cost FY 2006 Cost FY 2007 Cost FY 2008 Cost TOTAL CiP Cost 1 Community Corrections Center $32,370 $2,298270 $2,330,640 2 Secure Jail Expansion $4,060,493 $4,060,493 3 4 E E5 6 7 8 9 10 it TOTAL $32,370 $2,298270 $4,060,493 $6,391,133 These figures do not include state reimbursement. We will be requesting 50% of both projects. 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Retum to: Department of Planning and Development Frederick County, VA Project Name: CFFW Community Corrections Center (CCC) Date Prepared: September 24, 2003 Agency: CFFW Regional Jail Agency Contact Person: Fred D. Hildebrand Phone Number: 540-665-6374 Location of Project: Fort Collier Industrial Park Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The Clarke-Fauquier-Frederick-Winchester Regional Jail Board proposes to construct and operate, in accordance with the Public -Private Education Facilities and Infrastructure Act of 2002, a 44,000 square foot, 200- bed Community Corrections Center on an 11.4 -acre parcel of land adjacent to the eastern boundary of its property located at 141 Fort Collier Road in Frederick County. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project will be complete in 2004. Job Summary 1. Unsolicited PPEA Proposal Submitted 2. 45 day Advertisement 3. Selection of Contractor 4. Community Based Corrections Plan 5. Design 6. Contractor's Final Pricing 7. Owner's Acceptance of Cost 8. Site Plan Submittal & Acceptance 9. Planning Study 10. Construction 2004-2005 Capital Improvements Plan Project Requests Substantial Completion July 2003 September 15, 2003 October 2003 December 2003 December 6, 2003 December 30, 2003 January 8, 2004 January 22, 2004 February 2004 September 15, 2004 Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon another project. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: This project has not been previously submitted. Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor 2004-2005 Capital Improvements Plan Project Requests Page 2 1st FY 2nd FY 3rd 4th FY 5th FY Beyond Total Element 2004 2005 FY 2007 2008 FY 2009 2006 $139,838 Planning, 0 $139,838 Surveying, & Design $109,540 Land Acquisition 0 $109,540 $ 80,925 Site Preparation 0 $ 80,925 & Improvements $1,666,408 Construction 0 $1,666,408 $170,784 Furniture and 0 $170,784 Equipment $163,145 Other $32,370 $130,775 (Contingency) $2,330,640 TOTAL $32,370 $2,298270 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor 2004-2005 Capital Improvements Plan Project Requests Page 2 From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) The figures are based on a square footage estimate provided by the Department of Corrections in 2001 for comparable community corrections facilities. $117 per square foot @ 44,000 square feet, plus FF&E, land acquisition, added classroom space, kitchen facilities & equipment equates to approximately $7.2 million_ Frederick County's share is based on the percentage of jurisdictional use averaged for the most recent 3 years. Frederick Share 32.37% Planning, Survey & Design $432,000.00 $139,838.40 Land Acquisition $338,400.00 $109,540.08 Site Preparation & Improvements $250,000.00 $80,925.00 Construction $5,148,000.00 $1,666,407.60 F,F & E $527,600.00 $170,784.12 Other (Contingency & Construction Management)) $504,000.00 $163,144.80 TOTAL $7,200,000.00 $2,330,640.00 2004-2005 Capital Improvements Plan Project Requests Page 3 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Please describe the source of funding (i.e. type of grant): §§ 53.1-80 through 53.1-82.3, Code of Virginia, regulate the methods for state reimbursement of correctional construction for Virginia localities. In summary, localities operating regional jails may submit to the Treasury on or before July 1 biennially in odd numbered years the anticipated capital costs and the Governor may submit his recommendations for funding such projects as part of the budget bill on or before December 20 of the year immediately m diasely prior to the Requests fogy ming of each regular session held in an even -numbered year of the Ge appropriations of such funds shall be considered by the General Assembly only in even numbered years. We will submit budget amendment language during the 2004 Session of the General Assembly that will allow localities to submit funding requests every year. This would allow us to request funding reimbursement one year earlier than currently allowed by law. However; at this point, the year of reimbursement and method of funding is undetermined. Capital costs include, but are not limited to, actual construction costs, costs of land acquisition, if the land purchased is used exclusively for the jail facility, architectural and engineering fees, and fixed equipment. Capital costs do not include administrative costs nor a financial advisor, an investment banker, or attorney fees incurred by local governments. Reimbursement may be "lump sum" or over a period of time specified by contract - 2004 -2005 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The Regional Adult Detention Center has a designed capacity of 265 inmates. Current population exceeds 470 during the week and reaches nearly 500 on the weekends. The proposed Community Corrections Center will be designed to house approximately 200 low-risk prisoners including work release, community inmate workforce and additions treatment participants. The current work release center will be converted to house 108 medium custody prisoners. This will increase the cumulative operating capacity to 500 (192 in the main facility, 108 in Annex A and 200 in the CCC). Please describe the need for this project. (A formal needs assessment is currently being developed and will be submitted upon completion. § 53.1-82.3, Code of Virginia, requires localities to submit a Community Based Corrections Plan and Planning Study prior to capital reimbursement requests. Development of these documents for this project will be complete in February 2004 and will be submitted to the Frederick County Planning Department.) During the first 8 years of operation, the average daily inmate population at the Regional Jail increased by approximately 3 % per year. In FY 99 the ADP was 13 % below the operating capacity of 265. In FY 2000 the Regional Jail exceeded its operating capacity with an average daily inmate population of 275. In just a little over 3 years the population has increased by 200, now 70 % over rated capacity. Average Daily Population (State & Local) 450 385 400 341 350 275 280 300- 250- 200 150 FY00 FY02 Current In response, the Regional Jail Board has adopted overcrowding policies and an Overcrowding Plan of Action_ Initiatives include moving prisoners to other jails, double bunking, jail alternative programs, creating a cooperative classification agreement with the Department of Corrections, and jail expansion. Our localities currently operate nearly every jail alternative allowed by Virginia statute. The use 2004-2005 Capital Improvements Plan Project Requests Page 5 of all of those programs has been maximized. In addition, many of the cells which were designed for single occupancy have been double bunked. Inmates are currently housed on the floors of housing unit day rooms, multipurpose/recreation rooms, and classrooms. Overcrowding has deleteriously impacted operations and created an extremely dangerous environment for both staff and inmates. Jail expansion is the only remaining remedy available. Please describe and justify the proposed location of the project. The existing detention facilities are located on a 22 -acre parcel in Fort Collier Industrial Park. The only unencumbered space available large enough for a 44,000 square foot building is designated for expansion of the secure detention facility. That expansion remains an integral component of the Jail Board's plan to meet future needs. Adjacent to the detention facilities is an 11.4 -acre lot which is owned by James L. McIlvaine. Mr. McIlvaine has given the Regional Jail Board an option to purchase the property at $30,000 per acre, well below market value. Co -locating correctional facilities creates a tremendous amount of operational efficiency and cost savings. Coordinating inmate transports, food service operations, maintenance, medical services, and security staff scheduling are some of the components affected by co -location. 2004-2005 Capital Improvements Plan Project Requests Page 6 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Future detention facilities are not currently included in the Comprehensive Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Health and safety will improve dramatically. Inmates are currently assigned to mattresses on the floor in areas not designed for housing. Lavatory and shower facilities are insufficient for the population. The inability to secure prisoners creates an extremely dangerous environment for staff. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The current facilities do not meet occupancy ordinances or correctional standards related to occupancy. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? No 2004-2005 Capital Improvements Plan Project Requests Page 7 Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? The project would increase operating expenses. There is potential for generating additional revenue by housing additional federal pre-release prisoners in the CCC. Approximately 28 new jobs are created. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This is not part of another project. There is potential for sharing the property with other government agencies. For example, the SheriMs Department could operate satellite facilities at this location. There has also been some limited discussion regarding placement of an animal shelter on the site. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Local media has reported overcrowding and jail expansion regularly for approximately two years. The only public response has been strong opposition to locating a correctional facility in downtown Winchester. Establishment of a correctional facility normally involves a volatile mix of public controversy and technical and financial considerations that are found in no other public facility with the possible exception of landfills. However, since facilities already exist on this site, no public opposition is anticipated. 2004-2005 Capital Improvements Plan Project Requests Page 8 Clarke-Fauquier-Frederick-Winchester Regional Adult Detention Center In addition to describing existing facilities and related programs, this section outlines the Jail Board's plan of action for overcrowding and delineates future needs of correctional programming. Facilities Since March 1999 the Clarke-Fauquier-Frederick-Winchester Regional Jail Board has operated a 192 bed direct supervision adult detention center and a 73 -bed work release center, both located on a 22 -acre parcel of land in Fort Collier Industrial Park, just northeast of the City of Winchester, Virginia. The property is owned jointly by the Counties of Clarke, Frederick and the City of Winchester. These facilities were designed to serve the comprehensive adult detention needs of the Counties of Clarke and Frederick, and the City of Winchester. While operating a local jail in Warrenton, Virginia, Fauquier County is a party to the Regional Jail Agreement, using the facilities primarily to house sentenced inmates. Co -located on the site, is a 32 -bed juvenile detention center which is owned and operated by the Northwestern Regional Juvenile Detention Commission and serves the Counties of Page, Shenandoah, Warren, Clarke, Frederick and the City of Winchester. The facility houses all inmates sentenced or awaiting trial in the three founding jurisdictions and sentenced inmates from Fauquier County. In addition, approximately 20 federal prisoners are held by contract to generate additional revenue for the participating political subdivisions. Population ,6y Jur sdidi.btI During the first 8 years of operation, the inmate population at the detention center increased at a marginal and predictable rate, approximately 3% per year. The jail first reached its operating capacity in 2000, with an average daily population of 275. Since then, population has grown by 200 inmates, now exceeding capacity by 79 %. In 2001 at the request of jail staff, the Virginia Department of Criminal Justice Services developed a 10 -year inmate population forecast using a state model formula. The chart below compares the figures provided by DOS to actual population, clearly establishing that local incarceration rates are climbing much more rapidly than 2004-2005 Capital Improvements Plan Project Requests Page 9 Clarke-Fauquier-Frederick-Winchester Regional Adult Detention Center the state average. The estimates for future years developed by jail staff are based on a simple straight-line method. 7,7 PoiMatk In August 2002 the Jail Board adopted a plan of action that included the following components. 1. Increase Staff 2. Participate in State -Responsible Inmate Classification 3. Double Bunk Cells 4. Implement Weekend Confinement Work Program 5. Create a Transitional Jail Sentence Program 6. Maximize Use of Pre -Trial Services Program 7. Create Community Corrections Facility 8. Relocate Work Release 9. Construct 120 Secure Bed Pod Addition The first six initiatives have been implemented. Jail alternative programs operated by the participating jurisdiction include, community corrections, community service, pretrial services, alcohol safety action program, home electronic incarceration, and a public inebriate center. The cumulative average daily number of participants 328. The use of all diversion and alternative programs has been maximized. Current and Future Capital Needs The Regional Jail is currently 79 % over its rated capacity and the population is continuing to increase at an alarming rate. A comprehensive plan of action has been implemented that includes capital expansion. In addition to the current request for construction of a community corrections center, the Jail Board plans to build a 120 -bed expansion to the secure detention center in FY 2006. With both new projects complete, the operating capacity of the jail will be 620, slightly more than the anticipated inmate population for that year. 2004-2005 Capital Improvements Plan Project Requests Page 10 Clarke-Fauquier-Frederick-Winchester Regional Adult Detention Center SECURE DETENTION EXPANSION Size: 44,800 sq. ft. 120 bed facility Administrative Responsibility: CFFW Regional Jail Board Purpose: The purpose of this project is to accommodate projected growth in inmate population. Location: This project will be connected to the existing secure detention center. The core facilities were designed to support the expansion and land was acquired during initial construction. Function: The expansion will be partially designed for direct supervision housing. It will also include a segregation unit, classification and negative air flow facilities. Both indoor and outdoor recreation facilities will be attached to the housing unit. 2004-2005 Capital Improvements Plan Project Requests Page 11 r— ' Fire & Rescue Company © Future Fire & Resue Services ® Landfill ® Compactor © Container Regional Park OCommunity Park X Airport gCorrections _ Re Ids v oie cr Cross "a i.Z. unction © C' a landfill Sfar ne St�� N C 7 nd�h �hA d Leto -- S i1— k, 0 2 4 Miles \ c.,o,d r ck 60 \ �l SFredrrick County ejopmz L Windt t Planning Community Facilties and Services j`\J +nd Devdopmrnt W'vmchctc. V,� December 2M FREDERICK COUNTY ADMINISTRATION 1998-99 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND .JUSTIFICATION! FORM RETURN TO: DEPARTMENT OF PLANNING ANG DEVELOPMENT FREDERICK COUNTY, VIRGINIA Project Name' Frederick County Public Safety Center Date Prepared: 12 / 2 / 9 7 Agency: Frederick Co. Sheriff's Office Agency Contact Person: Sheriff R. T. WilliamsoPhone Number. 662-6168 North Frederick Pike Location of Project Indian Hollow Road Magisterial District: Gainesboro Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor are:, capaciv. etc. Relocation of Frederick County Sheriff's Office from the Judicial Center to area currently occupied by the Frederick Co. School Transportation department. This prof is contigent upon the relocation of the current transportation center to the RedbLc Run Elementary pr0;0e:t7. In conjunction with. the relocation of the Sheriff's Office consolidation of all offices of emergency. service providers would be included. I= addition, space has been included for possible satellite offices for the Commissio==_ of The Revenue and the county Treasurer's office. This building would occupy approximately 23,000 square feet. Schedule: If the project will take several vears to complete, outline the schedule hese. Be sure to include any work that mi-ahz have beet done in previous ye_rs. including studies or planning This project is contingent upon the relocation of the Frederick County Schools' Transportation department from their current site. In addition, studies will be necessary to determine the presence of any hazardous materials from the previous occupants which would necessitate the removal thereof. 1993-99 Capital P!ar. P-.:j_ct R,=uzst; Pae i 2 Basis of Cost Fst?matas: Check one of the followirg. If you want to provide more derailed information on the e --ri=te, please do so in the space provided - Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimare, guesstimate) 2x Otherlease explain) 'tP lain ) currently not available Source of Funding: Indicate the projected amount for each funding source. PROPOSFD FUND TNG SOURCES Element 1st FY 2nd FY 11999 3rd FY 4th FY 5th FY Beyond TOTAL 1995 2000 2001 2002 F General Fund I Other Fund I State Grants Bondsand I Debts Other Fundraising TOTAL Please describe the source of funding (i.e. type of grant): would require local funding 1993-99 Capit ni Improvements Plan Projecr Requests 4 Pa_C 3 ., 4SEla NGfrAMtfFfe4.C.1'ititf�,rs'11-`9�KaP�Yak^.-Y'7.+�:'?SW_l 4c'r:fs�3iv,E't.C<r��ribBb?6�9".T�*YJN:.fwtia.���y.....-...�"i4?F#,'.'.1�'!*ryF'�.'nh"W.r=^.'%:p+'ir.:c.FiTsi�tReifr}'�<'.w`Y.6FSFwCf'!2Y:Fys�el:�'4t'tle:N�iE:Ji�R4J;aN:nrYc�Sa6'{ Confor=nce to Y 6 F t!, ♦ M' Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Ls the project consistent with established policies? I am of the op aian that this project contributes to the goals and objectives of the Comprehensive Plan and it is consistent with established policies. Y or Welfare: Does the project improve conditions at`recri= health, safety, or welfare? Does it efiminate s clear health or safety risk? 1993-99 Capital lmorovemeras Plan Projec, Requests C Pa_e ::+.WV^?�.rs,t+:���++kP.'Rn^•5'"exVT.+R'7'Kr;�n "Pi;2tit+efR`3 YK1 . .,lFe-�+�,t.N.W.M✓n.rvYk e�!tFJ+7aT+M-.t�f?; ,itiw,'#....rrr_xwsAvr F.t+V.i�rt i9P..b"K�ru]a:stn. -u3f. c�43.'Ftp-,ie—la].:uSea•,i�:-eafrsxe- ,R�1S�i.: ..�?•fE!.3'G.:F�rW.`;� Coordinntion with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? In order for Judge Wetsel's recommendations to be met, the relocation of the Frederick County Sheriff's Office would be necessary. Public Support: Are county residents fully informed and supportive of the proposed project? As of this date they have not been made aware of this project 1993-99 Capital Improvemenrs Plan Project Requests 91 PaL,e " FRC—.. 1=4947Y 0 F3 cL 1 G. 4 � � I-5-44-5-7- :"o MENinRANDUM Ju1Y 15, 19-97 TO: Edwin Daley, City Manager John Riley, County Administrator ISP97,a5-L9 1�� mom: John E. wetsel, Jr., Judge RM: Winchester -Frederick Office Space Requirements. ii�iyiii#i4 iiia.�#iiif�ii►iiilriaii�►i�Y#�►;�il►i��►■ 22 � 25 NZ�52,QP..Z_/p.a C.G C LJ sl*h. The Judicial Center presently houses six city, six coup office, the 25th District Juvenile Probation Office, for which the local, esand one tare ate required by law to provide office space. Since the Joint Judicial Center vas first occupied in 1984, the number of persons working in the affi judicial center has doubled { 1984 - 75 people, i w in tfia 997 - 144 paoplcacss now a result of this growth many of the affzces have expanded beyond the capacity of the space Which they ora now acic Commonwealth's Ajtarriey has epying,.; d toleave the building, Fre i, 1997. denc� Cour spaca �n the Judicial Center wfil be availabis for other users about November In order to assess the various requests which have been received for Bdditional space, surveys were Sena to all of the users in the Judicial Center. The individual responses are at;ac,,ed as Exhibit g, and the results are _ summarized in the table attached as Exhibit A. The most been experienced by the Frederick County Sheriff's office and t c growth has the Frederick County Sheriff needs more space is a dramatic unders asementr but there is simply no further space available for them in the Judicial Center. Priority has been given to the various courts and their clerics. The logicaf saquence of events, which has been approved by all of the offices, for optimal Space utilization in the Judicial Center in the immediate future would appear to be as follows: 10 .� �f tj L4 Presently, none of the courtrooms meet the requirements of the Americans with Disabilities Act, and it is contemplated that the new courtroom would be used by any of the courts when a person with a disability was involved in a court proceeding. Hopefully, this courtroom would be Completed by January 1, 2000, at the latast, because the need is immediate. When Justice Whiting vacates his office an the third floor, that area will be converted to use as a juror assembly and holding room. Space is needed where from twenty to sixty people can wait while Juries are being empaneled, which can take as little as a half an hour, or as long as two thirds of a day in the instance of a murder trail or a complex civil case. We now use the unfinished third floor courtroom for that purpose, but when that courtroom is finished and in use, that space will not be available for use by the jury panels_ B. Juveriil Court Cleric and Probation Office. There are several factors to be considered beforc extensive renovation is undertaken in the unfinished second floor space, now designated for a third courtroom on the second floor. The first is whether the Frederick County Sheriff will be leaving the courthouse within five years, because if that office is leaving, then the Juvenile Probation Office could move into the space vacated by the Frederick County Sheriff, and the Juvenile Court Clerk could expand into the space on the second floor vacated by the Juvenile Probation Office. This scenario would entail iittle if any renovation work to the second floor, unfinished courtroom. Another alternative is that the Juvenile Probation Office could be housed outside of the courthouse as is done in many focalities. lithe Frederick Sheriff is not moving out within the foreseeable future and the Juvenile Frobation Office is to remain in the Judicial Center, then tl�= unfinished courtroom on the second floor needs to be finished to ac;.ar;�r,;ndatY the Juvenile and Domestic Relations District Court Clerk and to provide a conference room for the Frederick County CommonweaIth`s Attorney's Offics, which they need under any scenario. The Juvenile Court, the Probation Office, and the Frederick Countv Commonwealth's Attorney's Office need to coordinate with the City and County to decide upon a viable plan for the allocation and utilization of the existing space now occup1ed by the Juvenile Court on the second floor and the renovation of the unfinished courtroom space on the second floor. 3 12 rFred. JOINTJf1DIClAt. CENTEti SPACE !iE(21.11REMENI'S --Office November 1, 1997 Peraonr�elSpace 11equirelrlents 1984 i997t Courts• ZC�2 Ofi1Ce/Clerical3 8 Special Spaces 3 None ADA Courtroom shared ircuit Clerk withDistrict Courts 5 5 5Nano None :ircult Clerk6 7 8 None Record Storage doom General District Court 6 71 18 3 Public Counter Space, File Juvenile Court Storage ¢ 6 9 3 Conference Room, File Win. Commonwealth,$ 3 13 Storage AttoY 15 5 Copier and Supply poom Win. S1119riff 4 5 ----- None None Fred. Sheriff 32 78 91 2 AssemblylCiass room, Juvenile probation 'Storage room - Office 2{51h District 5 8 9 4 Conference Room, Storage Fred. Conn. Attorney Room Total�- 6 $ �o s None ConforehCe boom 76 1 X14 159 IT CITY OF ViINCHESTEp,, VIRG \ffA AND WINCEESTER PUBLIC SCHOOLS CONSOf-MAnM Mei iENANCE DEPARTNUE 7 12 NORTH WASI2i GTp,N STREET 540-"7-7331 SINCHESTER, VIRGZIIA 22601 FAX 540-7=-40I9 Memorandum DATE: JUNE 12, 1997 TO: JOHN DANIELS, DIRECTOR OF OPERATIONAL SERVICES FROM: WAYNE- GRILL, MAINTENANCE SUPERVISOR LL--" RE: JJC FLOOR SPACE USAGE �6b Please find listed below the breakdown of office space utilized in the Joint Judicial Center as per your requesL Advise if you have any questions. Cry Sheriff 576 sqft` • City Aiiomey1,0" -'r4M (1st floor) 1,112 sgft. (2nd floor) • City Clerk 1,978 sqf-, Total City: 4,721 sgft: • County Clerk 3,104 sq -ft - 0 Attorney 2,016 sgfi. _. • County Sheriff 1,855. (1st floor) 3,184 sgfL (basement) • County Sheriff 760 sgft. (new remodeled area in basement) • Proposed 911 1 am unaware of how much space they are planning to utilize but there is aoproximately 5,485 sgft available rn the old maintenance / storage area Total County (not including 911 area): 10,919 sgfL Other misc. areas: • Judges chambers (2nd, floor) 3,111 sgft. • Judges chambers (3rd floor) 4,737 sgft. • J'&D Court offices 962 sgft_ • Probation offices 644 Wft. • Courtrooms (2nd floor) 6,942 sgft. 15 FREDERICK COUNTY PUBLIC WORKS COUNTY of FREDERICK Department of Public Works 540/665-5643 FAX: 540/678-0682 FUT-1 1' 1 iuy TO: Abbe S. Kennedy, Senior Planner, Department of Planning and Development FROM: Rhonda L. Sargent, Secretary III, Department of Public Works��l,,1 SUBJECT: Capital Improvements Plan Project Request for Fiscal Year 2004-2005 DATE: October 2, 2003 Attached you will find our major capital expenditure and prioritization summary proposed for Fiscal Year 2004-2005 for the animal shelter. If you have any questions, do not hesitate to contact me. rls Attachment: as stated cc: file 107 North Kent Street • Winchester, Virginia 22601-5000 2004-2005 Departmental Request Prioritization Summary New and Carry Over (Modified and Unmodif3ed)Project Requests Department: Public `Yorks Approved By: Dept. Priority Project Title FY 2004 Cost FY 2005 Cost FY 2006 Cost FY 2007 Cost FY 2008 Cost TOTAL CIP Cost 1 New Animal Shelter 160 1,380 1,540 2 3 4 5 6 7 8 9 10 11 TOTAL 160 1 1,380 1,540 The amounts listed above should be multiplied by 1,000. Copy of Evaluatloo Summary Sheatwpd 2004-2005 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: New Frederick County Animal Shelter Date Prepared: October 2, 2003 Agency: Public Works Agency Contact Person: Harvey E. Strawsnyder, Jr., P.E. Phone Number: 540-665-5643 Location of Project: See Below Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project will replace the existing Esther Boyd Animal Shelter which will be displaced by landfill development in the near future (approximately 3 years). The new shelter needs to be enlarged to accommodate an ever increasing population of dogs and cats. For estimate purposes, we have adopted a 9,500 square foot building with appropriate fencing and parking areas. This size of a structure would provide the necessary upgrades to accommodate the growth of the animal population and provide humane, state-of-the-art animal care. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Ideally, the new animal shelter would be constructed on the same property as the new public safety complex. This proximity would maximize interaction with the animal control officers who are supervised by the Sheriff's Department. Based on the projected development of the landfill, we anticipate initiating and completing the design of the new shelter in FY 2004. The construction would follow the design with a completion in FY 2005. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project will be constructed on the property of the new public safety complex. This will allow sharing of access and parking. Utilities would also be readily available at this site This combination would result in reduced site development costs. Capital improvements an Project Requests Page 1 Project Priority: 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Estimate Cost (in 2003 dollars): PROPOSED EXPENDITURES 1s` 2nd FY 3rd FY 4th FY 5th FY Beyond Total Element FY 2005 2006 2007 :1 2008 FY 2009 2004 160 Planning, 160 eying, & Design L Land Acquisition 95 Site Preparation 95 & Improvements 1,235 Construction 1235 50 Furniture and 50 Equipment Other (opening day collection) 1,540 TOTAL 160 1,380 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X* "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) *Building cost was based on a unit rate of $130 per square foot. The amounts listed above should be multiplied by 1,000. aplta provements an roject equests Page 2 Source of Funding: Indicate the projected amount for each funding source. PRnPn.gF.n FITNIDYNG.901TIRCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2004 2005 2006 2007 2008 FY 2009 General 160 1,380 1,540 Fund Other Fund State Grants Bonds and Debts Other Fund- raising T 07T A7L7 1 160 1,380 1 1,540 Please describe the source of funding (i.e. type of grant): The amounts listed above should be multiplied by 1,000. 2004 -2005 -Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of se.,;,. t,, be provided by the project. The animal shelter will serve the citizens of Frederick County. lease describe the need for this project. The project is necessary to replace and upgrade the existing facility to accommodate an ever increasing animal population and more stringent regulations imposed by the state veterinarian. the proposed location of the project. Refer to previous comments. apita provements11 lan roiect ,quests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? 2004-2005 Capital Improvements Plan Project Requests Page 5 Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? aprtaI I,provements quests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. 2004 -2005 Capital Improvements Plan Project Requests Page 7 FREDERICK COUNTY ADMINISTRATION 2001-2002 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Treasurer's Office Satellite Office Date Prepared: 10/30/00 Agency: Treasurer's Office Agency Contact Person: C.William Orndoff Phone Number: 665-5607 Location of Project: South or East side of County Magisterial District: Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. A 3,000 sq. ft. office in conjunction with other County agencies. Design would be very similar to the downtown office, and would include a drive thru window(s), a small vault and a night depository. A public counter area, and private offices are needed. Back room space and storage areas requirements are smaller than the downtown location. Ample parking would be needed for the walk-in customers. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. 2001-2002 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project would be in cooperation with the Sheriff, and the Commissioner of the Revenue, and any other possible County agencies. ■ Project Priority: 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Estimate Cost (in 2000 dollars): PROPOSED EXPENDITURES Element 1st FY 2001 2nd FY 2002 3rd FY 2003 4th FY 2004 5th FY 2005 Beyond FY 5 Total Planning, 15,000 15,000 Surveying, & Design Land 75,000 75,000 Acquisition Site 50,000 50,000 Preparation & Improvements Construction 200,000 200,000 Furniture and 50,000 50,000 Equipment Other (opening day collection) TOTAL 465,000 2001-2002 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2001 2nd FY 2002 3rd FY 2003 4th FY 2004 5th FY 2005 Beyond FY 5 TOTAL General Fund 215,000 275,000 490,000 Other Fund State Grants Bonds and Debts Other Fund-raising TOTAL 215,000. 250,000 _..... -----.-- ...... . 465,000 --- Please describe the source of funding (i.e. type of grant): 2001-2002 Capital Improvements Plan Project Requests Page 3 �\III�SL93�AI Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of ge: ;ire t•, -%}:,a nrnvirled 1)v the protect. r The southern and eastern parts of the County is where the concentration of growth is. A satellite office in this area of the County would be accessible to a large part of the population. All functions of the satellite office would be full service, the same as the downtown location. Please describe the need for this project. As the population in these areas of the county increases, more County residents could be served without making the trip to the downtown location. Customer service would be enhanced for those residents needing personal service. Please describe and justify the proposed location of the project. The eastern and southern parts of the County are the population centers of the County. 2001-2002 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? 2001-2002 Capital Improvements Plan Project Requests Page 5 �,., _,::::,:_� .,��:..r -w. r.-.... ,,.. . ,.-�.�a„r_Ft�ra-.,w;� : ._,ta:. c -s... ..:. �: N.;�: .�.w.:-s ,..::y,-ri �•.-�<a?--.�. ..�,... x;w...-_-e<.-_ ,...,�v; a.:�s: +:svv+.m..r -m:.a� Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Economic Impact: --- -- - _ - - - --- —. Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? By having enhanced customer service, revenues would be realized sooner and therefore invested longer. 2001-2002 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Will be included with Sheriff And Commissioner of Revenue. � r ■ Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. 2001-2002 Capital Improvements Plan Project Requests Page 7 2000-2001 Departmental Request Summary Department: Treasurer's Office pproved B3�- Dept. Priority Project Title FY 2001 Cost FY 2002 Cost FY 2003 Cost FY 2004 Cost FY 2005 Cost TOTAL CIP Cost 1 Treasurer's Satellite Office 215,000 250,000 465,000 2 3 4 5 6 7 8 9 10 11 TOTAL- -- -- - ------- --215,000 - 250,000 465,000 2001-2002 Capital Improvements Plan Project Requests Page 8 FREDERICK COUNTY FIRE AND RESCUE 2002-2003 CAPITAL 1141PROIJE► ENTS FL.41-�N I N' -DIV2 DUAL DESCRIPTION' AND JUSTIFICATION FOR.�vl return to: Depa tment, of Fiann ng and Development Frede� Eck County, Virginia Project ti mrie: Round Hill Fire Staticin FRf:locatiwl Date Prepwred: September 25, 2001 L; en,y: Frti &- Re::cuz- A�:.'cricy Contact Person: G,. y DuBiE ler F''honc- Number: 540-665-5613 Lo -ca o n of Pv ject: Round Hyl C'omarre-inity Ma: gis �:rd Ba Diurzct: �, �,cr. Cre . Pr(iject Description: Giva. a brief (1-2) P,?za raph de:seript cr of,.A,-h,-.L :t Oke pre ect inclLde . Provide badc informatinn, Lch as the locaden. siz. ac ',, n� , 111i?or xre2. i;:;:pacit % Cis`. Pr.zj;--.k' includes the nd Mdhg of an :qpwmimaQy 22,000 a:tuzx;. fit, feci-kj� t, 3 f ccci`.,:moda,te (10) i'."'.;n or mt.'r : jhem of wnrg, mcy i.'. aiprre: rit.. Tads facii!t'y ?w' '' also} : +.J A'' .:.. i*3.rJ such 3; l_i'3ni_ and +J>cK.pi'1- coat -' t_rr-r t i � p �,,. ` LLLt J prcject. This Milit`4 is ap r mxITi!4.,'::1) 10,CO) sq''Ll.t,re ft. t-4:si will 3:nw. t:ai fund r sing c4erjits, The capacity of thds fa- cilit,y is ��r:;u�c x ..:t;'l� 4C-4) k erso-as. h' s tritire project f'1 �s.. r;:'_�c i'� d to n ova of 3 tc ? ams. Schedule: if the r^ ect .;ill 4 �>e sev zr- =-ears to c ,�. , l• he sci tid :: t~a�:. BY ,..e F _j . t.,�.t;.,, opt �r��. t�., �,�.: to irclu-.4 any V.orl-, that night have been done in previous �e s,, including studies or Uth�ur pl: .Xmii fit. F This project is ctirmaly in the pl =linty •t4ge. We hope that grourd car, L,,- broktn "by 2003. 2()_-2��t�a. 3 C:p_.:I Ir:;provement P1 -an Pr jePct Requests Pup i Coordimaten: the peToject Is dcpendent uplon or is being rlamied in conjunctior� with any othtr piqjcett's 1, iderdN it/th.-Im and indicate thc rdationship betwe��a ti: projcas. , I I Lhis plrc-Ject i�i r4rdy impacted b,'y projected growth i.e. I'Viacre-ter Mcdicj- Ccnt!;-z- Project Priority: If ptev:c,udtv in-cluded in, the Capit.A Nan, pt a. ze imdkare pr;2vious pgrilolrity and curfelnt Status Of gree =t: \,',,'A Estjn-;�te Co .t (in 21001 debars): PROPOSED EXPENDITLMES Uun int 11 fy 2ad FY 1 I : rd FY 4th FY Etli FY Bt) ond Tot --I =R l« 11 -(�43 :6k,4 A. 2,M,6 F Y 2 Y", SurN e -Ong, Desi,n Lurd Acquisition .?.e 'Prig -oration Improx ements Consti-sai(m Furniture and Equipment (opening day C--pital Improvements Pl:.n Project Reqxis Pzc 2 Basis of Cost Estir.-alle.'s: Check one of the fellow ip.g. If wju warit to provide more deta�lcld If; 1— Aid on the estimate, p' -as- do so in the snace pro,- �ed, Cost of corripamble facility or equipment Fr( -,m cost esti to provid d by an engineer, archit,-ct, or vcndlor Frc,m bids rete ved A -e 2-u-,7vl;rnrt0l x "Pre I irair, a., r for estimat. y" estiaiate, no other bn Other (please expic"u-:1) Source of Fundinig: kidicate the projected &7icunt for eaclo. fun.ding Kurce. pro -- PROPOSED IFU.NDLN,G SOURCES Eleri.,,,eut IA FY I I 2 a FY 3rd FY 4dl FY -5th FY Btvf-)i-,U' i TOTAL 2(02 120113 2 00 4 1.0155 rxZQ07 General Fund CWher Funid Mate Graris i 270nd's and D c b ts Other Fund- ra,isip.- y j TOTAL Fl, c- ci<.; scribe the source of fu ndi n- 0-c- t% re of zr,-. ntj: CaDital I. - Tip rove -Ti c- ntv Reque5ts Project Justilf1cation: Please pr+ jeCt Lhe number of per.>c•us, t welillrngs, students, or units to b,-- Std: ° :d or :'•"ie Un. its of sera ice to lie provided by the project. The po Bladon sorved is approxi n4tely 9,001) persons {houschold). We serve a l -ii h sch€ oll, �2) elf_r:,c nta r�, ,ch tools, and s; s er :l business -es to iincl .de the e pansion of Winchester :Medical 'Setter. Please d;�schibe the need for thii prgje t.. Th,- ntzed is "or a larger facility t+:1 replace ourc°ur:w bud Ing which is ak"..'ahy —50 y 1r3 0.11A.0.11A. Our i, rnervi.,nc-,,,� i:, �. i ent 1—i .. to 1 -ie purcl astd, ba��.:r&J ,-n th,.t i�:..e.i. '.�� t.it lh `jildi,ng Slier : is c,'so 'sZced' i ii iwIg: r cf mr3`:`._tli , c.:__ r i J ^ t'! upon c`:Ar fund rids-, epic y J rt-. di, --scribe and�`��atlly th proposed locatiol of t:�e Kiri at. Please c I Thz cuk ent localt;on is Io -Gated on sc coadary Route S03 (Round Hill Road) in the Bacl. tr rpt k Dis tnict. The Via,: n 1. res include: 1. South and East rs} 2. North (W. W. R j1 RiEht of Way) 3. West (into Right of 'Way) !n-, frGtYi:Tients Plan Project Regiue�ts Ego 4 coill'ormance to the C mprehensive Plan: Does the ccn�-,nn to, or coradbute w the of the pals and obj�ctives Compn�'.-.,- n�o, e Plan? L- t�t-- project cousistc.r.1, ty i'h c. *-aljlishtd policies? FuUc Hc�ilhh, Safety, or Whae: D(.):S i ia e project P.-z.epmvc condi dor6 a fffe c dng heal tt:. z.J,tty- cir wc llfar�- -' Doc s it t lin �rna ',.c a clear heall th or szdety risk? As an fire and rcscw! ccim 1pany wit"hiii Frc&nck CouTity. j -e a.cqajj.-j.lc j and ifnprovd fln:+ and rwscue scr-4ce to thw c:tizerms of Frederick Count,�-. 2002-2200-3 Capital Irnprc,% cncicT�ts Nzai kequet.� Pa -:w 5 ri the project r c r 3 in c r r to mcg .t a SLte or Fadcral march e or cth,+., Ictal Equitable Distribut vn r,f Senirc;s: rr--,t zp Ci ti need of some SI-grinent t:,,1 thc Population that I S been adenutiEcd as Would tbC rI`ojti :t jsit?V'sd., e4"Itil rc_:t:C1c ser. -Ices to a };i".li;:itizJ;.l -iotii? t;:zi G is current'. ; '�; ser,cd eiativt tz- other a:eas of the County. } :+ t_sw �};OjdCt t`.a_ I': to,. r w �ia:�'..°ou,ra i v� ___2 it 's _.� � :e l.,d i" x �7.� } e e.F-. .,,� ..�%L.'. C:.C`S��`4��t.1::1�:�At;f YY*^'i".11 d u 4 . . the p ri.;J4 twt 1_ .Ii. -i: , the t,x: ti. 7i`.,.:s`', �t�.��: t: �,' c"`.?iti.. �� � ��.�"w :.••a ` � �:�1. :. t•:'. ..:.: `.:-ili:S ,y Off Nu;a.::'r'v�'�'sst; s�a.�" _.'"�;!2-?t�.�3 C•s.�taE Ir,3pcuar,:c•rt� F'I .� F~����t �'���� �.,ts P�.�4 t Coordination vi-ith ciiier Projects I, cle Pr je-Ct rrxci. ssa'` for the _,:Cc ,'t i;'. jr ra T� ! Is the r =°� 3it j=;:Ct per yr a NV Is t ins ' Ct:'Iii'.lIit; pt-.! r; t`j.i;t'