CPPC 11-12-01 Meeting AgendaCOUNTY of FREDERICK
Department of Planning and Development
MEMORANDUM
TO: Comprehensive Plans and Programs Subcommittee
FROM: Eric R. Lawrence, Deputy Directo�
RE: November Meeting and Agenda
DATE: November 5, 2001
540/665-5651
FAX: 540/665-6395
The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be meeting
on Monday, November 12, 2001 at 7:30 p.m. in the first floor conference room of the County
Administration Building, 107 North Kent Street, Winchester, Virginia. The CPPS will discuss the
following agenda items:
AGENDA
1) Request to expand the Sewer and Water Service Area (SWSA) to incorporate approximately
four acres of Parcel Number 53-A-92, owned by Willow Grove, LC, zoned RA (Rural
Areas) District, located in the northeast quadrant of the crossing of Merrimans Lane (Route
62 1) and Route 37.
2) Continuation. Review of 2002-2003 Capital Improvement Plan (CIP) project requests from
various agencies and departments.
3) Other.
Please contact our department if you are unable to attend this meeting.
Thank you.
Staff has been directed to advise all committee members that access to the County Administration
Building for night meetings that do not occur in the Board room will be limited to the back door
of the four-story wing. I would encourage committee members to park in the county parking lot
located behind the new addition or in the Joint Judicial Center parking lot and follow the
sidewalk to the back door of the four-story wing.
UACOMMITTEES\CPPS\Agenda \2001 AgendwWovernbu 12, 2001 CPPS Meeting Agenda. wpd
107 North tient Street • Winchester, Virginia 22601-5000
ITEM #1
SEWER AND WATER SERVICE AREA (SWSA)
EXPANSION REQUEST
Included within this agenda item is information that has been prepared by Triad Engineering, agent
for Willow Grove, LC. Willow Grove, LC has requested to expand the Sewer and Water Service
Area (SWSA) to incorporate approximately 4 acres of a 156 -acre parcel that is located on the west
side of Menimans Lane (Route 621), east of Route 37. The site is presently vacant, but a
Conditional Use Permit (CUP) is being sought to enable a Country General Store to be constructed
on the site.
The subject site is bounded by two roads (Route 37 and Merrimans Lane), and the Merriman Chase
subdivision. The site is significantly lower than both of the adjacent roadways, and contains a
drainage area along the site's northern boundary. Sewer and water service is currently being
installed for the adjacent Merriman's Chase subdivision. Merriman's Chase was included in the
Urban Development Area (UDA) about 5 years ago, and the development of single family residences
is currently on-going.
Expansion of the SWSA, rather than the UDA, would enable a business to utilize the public utilities,
but prohibit additional residential uses. Staff would also note that the site would be impacted by
the proposed extension of Jubal Early Drive, as planned for in the Winchester Area Transportation
Study (WATS).
P.O. Box 2397
Winchester, VA 22604
Phone 540-667-9300
FAX 540-667-2260
October 31, 2001
Mr. Eric Lawrence, Deputy Director of Planning
Frederick County Planning Department
!07 North Kent Street
Winchester, VA 22601
RE: Willow Grove Conditional Use Permit
Tax map 52-A-92
Backcreek Magisterial District, Frederick County, VA
Dear Eric:
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As a follow-up to our discussions, please find enclosed material prepared earlier this year
for the conditional use permit to establish a country store on the west side of Merrimans
Lane. It is my understanding that the Urban Development Area (UDA) or the Sewer and
Water Service Area (SWSA) needs to be designated for this property to allow for public
sewer and water.
This property is zoned Rural Area (RA). Sewer and water is immediately adjacent to this
property serving the Merrimans Chase subdivision.
To construct a home, an allowed use in the RA zoning district, or continue with the CUP
process public sewer and water is required. Your approval to extend public sewer and
water to this property is requested.
Thank you in advance for you assistance with this matter.
Sincerely,
Triad Engineering, Inc.
etM. Gyurisin
Director of Planning and Development
enclosures: preliminary concept plan, conditional use permit materials, location map
cc: Willow Grove, LC - Mr. White, Manager
Triad Engineering, Inc.
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Submittal
P/C Meeting
DOS Meeting
Deadline
APPLICATION FOR CONDITIONAL USE PERMIT
FREDERICK COUNTY, VIRGINIA
1. Applicant (The applicant if the owner X other)
NAME: Triad Engineering, Inc., C/O Stephen M. Gvurisin
ADDRESS: 200 Aviation Drive, P.O. Box 2397, Winchester, VA 22604
Please use-P.O. Box Number for all mailin s
TELEPHONE: 540-667-9300 fax: 540-667-2260
e-mail:stevect@triad-winc.com
2. Please list all owners, occupants, or parties in interest of
the property:
Willow Grove LC 603 South Loudoun Street Winchester VA
22 601
3. The property is located at: (please give exact directions and
include the route number of your road or street)
West side of Merrimans Lane at the bridge intersection of
Route 37.
4. The property has a road frontage of feet and a
depth of feet and consists of acres.
(Please be exact)
5. The property is owned by Willow Grove , LC as evidenced by
deed from recorded in deed book
(previous owner)
no. on page as recorded in the records of
the Clerk of the Circuit Court, County of Frederick.
6. 14 -Digit Property Identification No. 52 - ((A2) - 92
Magisterial District: Backcreek
Current Zoning: Rural Area _(RAS
7. Adjoining Property:
USE ZONING
North Vacant residential lots RP
East Rt 621 & Agricultural RA
South Rt 621 & Agricultural RA
West Rt 37 & Agricultural RA
8. The type of use proposed is (consult with the Planning Dept.
before completing)
White's Country Store
9. It is proposed that the following buildings will be
constructed:
White's Country Store building and parking
10. The following are all of the individuals, firms, or
corporations owning property adjacent to both sides and rear
and in front of (across street from) the property where the
requested use will be conducted. (Continue on back if
necessary.) These people will be notified by mail of this
application:
NAME SHIHO,INC .
PROPERTY ID# 53 -((A)) - 88A
NAME Stuart M. Perry
PROPERTY ID# 53 - ((A)) - 88
PROPERTY ID# 52 - ((A) - 313
NAME R & T Packing Corp
PROPERTY ID# 52 - 18 =5
ADDRESS P.O.Box 3276
Winchester, VA 22604
ADDRESS 117 Limestone Road
Winchester, VA 22602
ADDRESS C/O•F &-M Trust Company
P.O. Box 2800
Winchester, VA 22604_
11. Please use this page for your sketch of the property. Show
proposed and/or existing structures on the property, including
measurements to all property lines.
SEE ATTACRMENTS
12. Additional comments, if any:
I (we), the undersigned, do hereby respectfully make application
and petition the governing body of Frederick County, Virginia to
allow the use described in this application. I understand that the
sign issued to me when this application is submitted must be placed
at the front property line at least. -seven (7) days prior to the
first public hearing and maintained so as to be visible until after
the Board of Supervisors' public hearing. Your application for a
Conditional Use Permit authorizes any member of the Frederick
County Planning Commission, Board of Supervisors or Planning and
Development Department to inspect your property where the proposed
use Will be conducted.
Signature of Applicant
Signature of Owner
Owners' Mailing Address
Owners' Telephone No.
TO BE COMPLETED BY ZONING ADMINISTRATOR:
USE CODE:
RENEWAL DATE:
Wi I I ow Grove, LC
Sewer and Water Service Area (SWSA) Expansion Request
_ portion of PIN 53-A-92 draft
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ITEM #2
2002-2003 CAPITAL IMPROVEMENTS PLAN
In October, the Comprehensive Plans and Programs Subcommittee (CPPS) met with county
department representatives to discuss new project requests and project modification requests
associated with the 2002-2003 Capital Improvements Plan (CIP). During this meeting, the CPPS
also received copies of the project requests.
Attached are- additional materials related to the development of the 2002-2003 CIP. Particularly, a
summary of proposed project costs, and a rating table for use by the CPPS. Staff requests that the
CPPS evaluate all projects proposed for inclusion in the 2002-2003 CIP, and return to the Planning
Department by Friday, November 16, 2001. During the November CPPS meeting, staff will be
available to respond to questions regarding this project evaluation process.
Staff will compile the evaluation forms received from the CPPS to establish a preliminary ranking
for all projects proposed for inclusion in the 2002-2003 CIP. Staff will present the project priority
list to the CPPS during the December meeting for discussion and recommendation. The
recommended project priority list will be submitted to the Planning Commission and Board of
Supervisors for discussion in January. Ultimately, the Board of Supervisors will utilize this
information for the purpose of developing the FY 2002-2003 budget for Frederick County.
2002-2003 CAPITAL IMPROVEME_,NTS PLAN SLM-MARK
• 28 total projects compared to 29 projects from the previous CIP.
• Estimated project cost of $63.6 million compared to $92.3 million from the previous CIP.
• New -project requests include a: new western county library, and parking lot expansion and
sidewalk extension for the Bowman Library; and the relocation of Round Hill Fire and
Rescue.
• Three projects has been removed from the previous CIP: new elementary school site
acquisition, new middle school site acquisition, and Indian Hollow Elementary School
addition. The new high school received most of its funding in FY 2001-2002. Therefore,
it's project request has been reduced significantly.
FREDERICK COUNTY
CAPITAL Il"ROVEMENT PROD O
PROJECT EVALUATION PROCESS
The attached forms were used to evaluate requested Capital Improvement Projects. The first form contains
a list of seven evaluation criteria. Each criterion has been assigned a weight which reflects its relative
importance when compared to the other criterion.
The second form was used to record the rating which was given to each project. The projects are listed by
department. Each proj ect was reviewed against all of the criterion and was given a rating between zero and
four. A score of four being the highest, indicating that the project most appropriately fits the criterion. The
rating was then entered in the corresponding cell. The numeric figure to the right of the rating is the result
of the rating being multiplied by the weight and the resulting score entered in this same cell. The scores
which were given to the projects for each of the seven criteria were then totaled across the table and the total
entered in the far right hand column. Only the resulting scores after the ranking is multiplied by the
weight was totaled. These total scores were then used to assist in ranidng projects. The higher the score,
the greater the priority the project is given.
Below is an example showing the total score derived for a request for a new library. The weights
corresponding to the criteria are shown beneath the criterion. The ranking given to projects for each
criterion has been entered to the left in the corresponding cell. The score (the rating multiplied by the
weight) has then been entered to the right of the cell. The total score of 43 was arrived at by adding up the
scores (the number to the right of each cell) for each individual criterion.
1999 - 2000 FREDERICK COUNTY
CAPITAL IMPROVEMENT PROJECTS
EVALUATION FORM
LISTED BY DEPARTMENT IN ORDER OF DEPARTMENT PRIORITY
CRITERION
and
WEIGHT
IBRARY
New Library
Conform to
Health,
Legally distribute
Economic Related
Public
Department
Comp. Plan
Safety,
Required Services
Impact to Other
Support
priority
TOTAL
Welfare
Welfare
projects
3
4
4 2
2 3
3
2
2/6 {
2/8:
0/0 4/$
% I 0/-0
3/9 1
4/8 !
43
FREDERICK COUNTY
CAPITAL IMPROVEMENT PROGRAMMING
PROJECT EVALUATION CRITERIA
U:\C0MMITTEES\CPPS\CIP\2002-03 CIP\CIPProjectEvaluationCriteriaDescriptions.wpd
TOPIC
DESCRIPTION
WEIGHT
1
Conformance to
Does the project conform to, or contribute to
Comprehensive Plan
the attainment of goals/objectives of the
3
Comprehensive Plan? Is the project
consistent with established policies?
2
Public Health, Safety or
Does the project improve conditions affecting
Welfare
health safety or welfare? Does it eliminate a
4
clear health or safety risk?
3
Legal Requirement
Is the project required in order to meet a State
or Federal mandate or some other legal
4
requirement?
4
Equitable Distribution of
Does the project meet a special need of some
Services
segment of the population that has been
identified as needing assistance? Would the
2
project provide equivalent services to a
population group that is currently under-
served relative to other areas of the county?
S
Economic Impact
Is the project essential to, or would it
encourage some form of economic
development? Would the project improve the
2
tax base, reduce operating expenses, produce
revenue, or otherwise have a positive effect
on the local economy?
6
Coordination with other
Is the project necessary for the successful
Projects
completion of other projects? Is the project
3
part of a larger project?
7
Public Support
Are county residents fully informed and
3
supportive of the proposed project?
8
Department Priority
Ratings are provided for the top four projects
2
submitted by each agency or department.
U:\C0MMITTEES\CPPS\CIP\2002-03 CIP\CIPProjectEvaluationCriteriaDescriptions.wpd
DRAFT 2002-2003 DRAFT
FREDERICK COUNTY, VIRGINIA
CAPITAL IMPROVEMENTS PLAN
----DEPARTMENT PRIORITIZED—
Countyi
Prioritv
Pro'ects
2002-03
1 (AP)
Airport Road Relocation (Construction)
420,000
2 (AP)
(Airfield Lighting Upgrade
15,000
3 (AP)
Airfield Maintenance Building
210,000
1 (HL)
New Library - Land Acquisition
$300,000
2 (HL)
Bowman- Parking Lot/Sidewalk Extension
228,468
j 1 (PS)
Millbrook High School
7,950,000
1 2 (PS)
I James Wood Middle School Renovation
4,005,000
3 (PS)
1#4 Middle School Construction
12,780,000
4 (PS)
ITransportation Facility
2,195,000
f 5 (PS)
!#11 Elementary School Coustrucdon
3,280,000
6 (PS)
New Gainesboro Elementery School
7 (PS)
Administradoa Building Renovations
1 (PR)
Field House/Indoor Pool
12,780,000
2 (PR)
Park Land East
3 (PR)
Park Land West
6,720,000
I
4 (PR)
i Softball Complex - SP
5 (PR)
I Baseball Complex Renovation - SP
3,280,000
6 (PR)
Soccereernplax
7 (PR)
Open Play Areas -CB
8 (PR)
Skateboard Park/hi-Line Hockgy
N/A ***
9 (PR)
Tennis/Basketball Complex
10 (PR)
; Tennis/Picnic Areas
11 (PR)
1 Shelter/Stage - CB
2,132,100
12 (PR)
'Maintenance Compound
1 CA)
Public Safety Center
N/A
2 (CA)
New Animal Shelter
110,000
3 (CA)
Annex Facilities (Tres.ComRcv:SheriffJ
978,433
TOTALS
COUNTY C_oN
2003 04 2004 05
BU_ TION County
2005-06 2006-07 Gpntabutlp
Total Project
Debt Service
COSTS
Costs
4'20,00€?
420,000
$2,100,000
N/A
15.000
15,000
N/A
210,000
$300,000
$454,385
210,001)
$372,486
601,664
$601,664
48,000
48,000
190,481
$190,481
0
0
228,468
?,950,000
890,000
4,895,000
12,780,000
4,505,000
6,700,000
6,720,000
10,000,000
3,280,000
6,720,000
12^000
i10,000,000
21000,000
N/A ***
2,132,100
I
2,132,100
1,305,099
i 1,305,099
477,307
i 477,307
978,433
' 978,433
1,112,941
1,112,941
358,201
3$8,201
454,385
'' 454,385
372,486
i 372,486
601,664 i
601,664
369,183
369,183
190,481
190,481
0
985,000
1,0+951000
215,000 1250,000
465,400
A = Partial funding from Federal Airport improvement Program (FAIP) and State Commonwealth Airport Fund (SCAF) grants
C = Debt Service is unavailable at time of printing
E= Portion of project were funded in previous year
N/A* -Project Scope Not Determined At Time Of Printing
N/A** -Funding Source Not Determined; Therefore, Depbt Service Uncertain At Time Of Printing
N/A*** -Feasibility Study To Be Completed Prior To Project Scope Determination
N/A--** -Project To Be Complete Beyond FY 2006-2007; Therefore No Cost Estimate Projected
A
A
A
D
E
E
E
E
Interest From Any
TOTAL COUNTY
Total Project
Debt Service
COSTS
Costs
N/A
420,000
$2,100,000
N/A
15.000
$75,000
N/A
210,000
$300,000
N/A
N/A
11,139,873
4,951,181
12,962,081
3,727,294
6,008,175
5,563,125
1:112,625
N/A **
N/A
N/A
NIA
N/A
NIA
N/A
N/A
N/A
igfA
N/A
N/A
N/A
N/A
N/A
$55,464,356
B - Partial funding from State grants and local gifts
D= Partial funding from private donations
Department Priority Abbreviations:
AP - Winchester Regional Airport
CA - County Administration
HL - Handley Library
PR - Parks and Recreation
PS - Public Schools
228,4681 $228,468
9,846,1811 $13,851,181
25,742,081 $36,262,089
10,427,2941 $10,427,294
15,563,125 1$15,563,125
3,112,6251 $3,112,625
0
$0
21132,100
$2,132,100
1,305,099
$1,305,099
477,307
$477,307
978,433
$978,433
1,112,941
$1,112,941
358,201
$358,201
454,385
$454,385
372,486
$372,486
601,664
$601,664
369,183
$369,183
190,481
$190,481
0
0
465,0001 $390,000
$119,063,1041 $167,753,104
11/05101
2002CIP.WK4
2002 FRjuJERICK COUNTY
CAPITAL IMPROVEMENT PROJECTS
EVALUATION FORM
LISTED BY DEPARTMENT; IN ORDER OF DEPARTMENT PRIORITY
CRITERION I Conform to I.r
and
WEIGHTProjects
LIBRARY
New Libra
Bowman -Parkin Lot/SidewalkExtension
--
SCHOOL SYSTEM
Millbrook Hi h School
Comp. _o--•' •""""". economic Related PublicDepartment
P safety, Required services ority
Welfare Welfare ��`t to Other Support Priority
3 4 4 2 2 3 3 2
4 8
316
TOTAL
James Wood Middle School Renovation
_
4/8
# 4 Middle School Construction
3/6
Trams ortatian FaciIi
2/4
# 11 Elementaty School Construction
112
New Gainesbom Elementary School
0
Administration Building Renovations
_
0
0
PARKS AND RECREATION
0
Field House /Indoor Pool
Park Land East FC
4/8
37.5
Park Land West FC
3/6
26.33
Softball Com lex Renovation
214
34.83
Baseball Com lex Renovation
112
28.83
Soccer Com lex
0
25.5
Open Play Area - CB
0
27.66
Skateboard Park In -Line Hockey
0
26.83
Tennis/Basketball Complex
0
20.16
Tennis/Picnic Areas
0
28
Shelter/Stage - CB
0
24.5
Maintenance Compound
0
24.83
0
27
AIRPORT
Airport Road Relocation Construction
Airfield Lighting Upgrade
418
37.33
Airfield Maintenance Building
316
35.16
2/4
24.83
COUNTY ADMINISTRATION
Public Safety Center
Amtex Facilities (Tres; ComRev;Sheriff)
418
43.33
New Animal Shelter
Relocation of Round Hill FFR
2 4
1 2
- -•-- • • •� �•��•••� .a.,.,. "I a -G ul . w 4; --9- matcatmg that a project most appropriately fits the criterion
Note: Capital Improvement Projects in bold, italic print repreent new project requests or project modifications by department
Note: Unchanged project requests contain 2001-2002 CIP evaluation ratings.