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CPPC 12-10-01 Meeting AgendaTO: FROM: RE: DATE: COUNTY of FREDERICK Department of Planning and Development MEMORANDUM Comprehensive Plans and Programs Subcommittee Eric R. Lawrence, Deputy Director December Meeting and Agenda December 4, 2001 540/665-5651 FAX: 540/665-6395 The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be meeting on Monday, December 10, 2001 at 7:30 p.m. in the first floor conference room of the County Administration Building, 107 North Kent Street, Winchester, Virginia. The CPPS will discuss the following agenda items: AGENDA 1) Continuation. Review of the draft 2002-2003 Capital Improvement Plan (CIP). 2) Other. Please contact our department if you are unable to attend this meeting. Thank you. Staff has been directed to advise all committee members that access to the CountyAdministration Building for night meetings that do not occur in the Board room will be limited to the back door of the four-story wing. I would encourage committee members to park in the county parking lot located behind the new addition or in the Joint Judicial Center parking lot and follow the sidewalk to the back door of the four-story wing. UACOMMITTEES\CPPS\Agendas\2001 Agendas\December 10, 2001 CPPS Meeting Agenda.wpd 107 North Tient Street • Winchester, Virginia 22601-5000 ITEM #1 DRAFT 2002-2003 CAPITAL IMPROVEMENTS PLAN (CIP) The Comprehensive Plans and Programs Subcommittee (CPPS) has been working on the proposed 2002-2003 Capital Improvements Plan (CIP) for the past few months. Previous meetings have included proj ect presentations from various department representative, and discussions regarding the prioritization of the projects. Staff has compiled the CIP based on previous discussions and the project ratings. Attached is the product from the committee discussions: the draft 2002-2003 Capital Improvements Plan. Page 5 of the plan contains the project prioritization table, including preliminary financial data. The 2002-2003 Capital Improvements Plan Summary • 29 total projects are included in the 2002-2003 CIP. The previous year also contained 29 projects. • Estimated county contributions over the next five-year period of $65.2 million compared to $92.3 million from the previous CIP. • New project requests include a: new western county library; parking lot expansion and sidewalk extension for the Bowman Library; the relocation of Round Hill Fire and Rescue; and the construction of a new fire station on Fairfax Pike. • Three projects has been removed from the previous CIP: new elementary school site acquisition, new middle school site acquisition, and Indian Hollow Elementary School addition. The new high school received most of its funding in FY 2001-2002. Therefore, its project request has been reduced significantly. 2002 FREDrAICK COUNTY CAPITAL IMPROVEMENT PROJECTS CIP RATING CPPS Members crrs PROJECT REVIE4Vl REVIEW 2 REVIEW 3 REVIEW 4 REVIEW 5 REVIEW 6 REVIEW 7 RATING PRIORITIZATION AVERAGE LIBRARY New Library 32 59 40 27 35 35 38.00 8 Bowman- Parking Lot/Sidewalk Extensi 40 38 51 34 34 31 38.00 9 SCHOOL SYSTEM Millbrook High School James Wood Middle School Renovation 38 19 58 75 58 52 40 53.50 1 47 73 48 32 35 42.33 2 # 4 Middle School Construction 21 44 51 47 33 40 39.33 4 Transportation Facility 26 23 40 13 44 41 31.17 15 # 11 Elementary School Construction 16 41 32 18 22 32 26.83 17 New Gainesboro Elementary School 26 59 12 38 32 33.40 12 Administration Building Renovations 3 18 32 0 19 21 15.50 27 PARKS AND RECREATION Field House/Indoor Pool 24 11 37.5 64 42 48 32 36.93 10 Park Land East FC 22 29 26.33 65 43 41 31 36.76 11 Park Land West FC 20 27 34.83 63 58 37 27 38.12 7 Softball Complex Renovation 15 18 28.83 49 22 22 37 27.40 16 1 Baseball Complex Renovation 13 16 25.5 47 20 20 29 24.36 18 (Soccer Complex 13 19 27.66 67 14 50 29 31.38 14 Open Play Area - CB 9 13 26.83 46 8 31 33 23.83 20 (Skateboard Park/In-Line Hockey 6 9 20.16 25 19 0 35 16.31 Tennis/Basketball Complex 6 13 28 31 8 26 29 20.14 26 23 Tennis/Picnic Areas 6 13 24.5 35 8 24 29 19.93 24 Shelter/Stage - CB 34 9 24.83 25 0 22 35 21.40 21 Maintenance Compound 3 3 27 56 0 23 18.67 25 ' AIRPORT Airport Road Relocation (Construction) 14 35 37.33 37.33 73 53 24 39.09 Airfield Lighting Upgrade 12 59 35.16 35.16 60 36 32 38.47 5 6 Airfield Maintenance Building 4 33 24.83 24.83 29 29 24 24.09 19 COUNTY ADMINISTRATION Public Safety Center 27 36 43.33 75 28 58 24 41.62 3 Annex Facilities (Tres; ComRev;Sheriff) 9 9 27 40 22 17 23 21.00 22 New Animal Shelter Relocation of Round Hill F&R 7 8 55 50 44 28 41 33.29 13 0 10 20 2 32 18 6 12.57 28 FREDERICK COUNTY VIRGINIA Capital Improvements Plan 2002-2003 Fiscal Year DRAFT ---------------------------------- Adopted by the Frederick County Board of Supervisors February XX, 2002 Recommended by the Frederick County Planning Commission February XX, 2002 TABLE OF CONTENTS INTRODUCTION ....... — — —................................................ 1 PROJECT RECOMMENDATIONS............................................... 2 SchoolBoard ........................................... ...............2 Parks and Recreation..................................................... 2 County Administration................................................... 3 Handley Regional Library ................................................. 4 Airport Authority........................................................4 2002-2003 CAPITAL M'ROVEMENTS PLAN .................................... 5 CIP TABLE EXPLANATIONS.................................................. 6 PROJECT FUNDING..........................................................7 PROJECT DESCRIPTIONS..................................................... 8 Frederick County Public Schools............................................8 Millbrook High School.............................................8 James Wood Middle School Renovation ................................ 8 #4 Middle School Construction ....................................... 9 Transportation Facility .............................................. 9 #11 Elementary School Construction .................................. 9 New Gainesboro Elementary School .................................. 10 Administration Building Renovations ................................. 10 Frederick County Parks and Recreation Department ............................ 11 Field House/Indoor Pool Complex ................................... 11 Parkland in Eastern Frederick County ................................. 12 Parkland in Western Frederick County ................................ 12 Softball Complex-Sherando Park .................................... 13 Baseball Complex Renovation-Sherando Park .......................... 13 Soccer Complex-Sherando Park ..................................... 14 Open Play Areas - Clearbrook Park ................................... 14 Skateboard Park-Sherando Park ...................................... 14 Tennis/Basketball Complex -Clearbrook Park ........................... 15 Tennis/Picnic Area - Sherando Park .................................. 15 Shelter/Stage Seating - Clearbrook Park ............................... 15 Maintenance Compound and Office - Sherando Park ........: . ........... 16 County Administration.................................................. 16 Public Safety Center .............................................. 16 New Frederick County Animal Shelter ................................ 17 Annex Facilities..................................................17 Relocatlon of Ro-and hill 1F' it e/ Resliue S tatiOR . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 New Fairfax Pike Fire/Rescue Station ................................. 18 Winchester Regional Airport .............................................. 19 Airport Road (Route 645) Relocation - Construction Phase ................ 19 Airfield Lighting Upgrade .......................................... 19 Airfield Maintenance Building ...................................... 19 Handley Regional Library ................................................ 20 New Gainesboro Library ........................................... 20 Bowman Library Improvements ..................................... 20 DEPARTMENTAL SHARE OF EXPENDITURES ................................. 21 CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY 2002-2003 INTRODUCTION Section 15.2-2239 of the Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local Planning Commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the county for the ensuing five years. The CIP is updated annually. Projects are removed from the plan as they are completed or as priorities change. The plan is intended to assist the Board of Supervisors in preparation of the county budget. In addition to determining priorities for capital expenditures, the county must also ensure that projects contained within the CIP conform to the Comprehensive Policy Plan. The annual review process begins with the submission of capital expenditure requests from county departments and relevant agencies in the fall of the year. These requests are evaluated by the Comprehensive Plans and Programs Subcommittee (CPPS), a subcommittee of the Planning Commission, using a list of seven evaluation criteria. Each criterion is assigned a weight which reflects the relative importance when compared to the other criterion. The CPPS then meets with representatives of departments making expenditure requests and determines a recommended priority for the various requests. This recommendation is forwarded to the Planning Commission which in turn makes a recommendation to the Board of Supervisors. The CIP is strictly advisory. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is projected. Frederick County 2002-2003 Capital Improvements Plan Page 2 PROJECT RECOMMMENDATIONS 1. School Board In an effort to maintain educational facilities that will handle the growing student population, the construction of a new high school, new middle school, and two new elementary schools are recommended. Construction of the Millbrook High School has began; funding is needed to complete the project. Renovations to James Wood Middle School are proposed for the 1,000 student facility. These renovations are intended to expand the life of the 50 -year-old facility. Funding is also being requested for the construction of a new central transportation maintenance facility which will house all of the school system's buses and provide service to county vehicles from other departments. 2. Parks and Recreation The majority of the recommended projects are planned for the county's two regional parks. Six projects are planned for Sherando Park: a softball complex, a soccer complex, tennis courts and picnic areas, renovations to the existing baseball fields, a skate/in-line hockey park and a maintenance compound. Three projects are planned for Clearbrook Park including a new open play area, a tennis and basketball complex, and a new shelter and stage. Also planned is an indoor pool/field house complex. The scope and location of this project have not been determined. Various options for the development of this project are being explored, including a public-private partnership with Valley Health Systems. The Parks and Recreation Department has proposed to acquire land in both the eastern and western portions of the county for the development of future regional park systems. This proposal calls for the acquisition of 150-200 acres of for each regional park system to accommodate the recreational needs of the growing population Frederick County 2002-2003 Capital Improvements Plan Page 3 3. County Administration In an effort to improve service to the citizens throughout the county and meet current and future space needs, the Frederick County Sheriffs Office is exploring the feasibility of acquiring land in a strategic location for the location of a new a Public Safety Center. The development of an 8,500 -square -foot animal shelter is proposed to replace the existing Esther Boyd Animal Shelter. The existing shelter is expected to be displaced in approximately 3 years due to continued development of the Municipal Solid Waste landfill. The animal shelter would serve Frederick County and accommodate growth of the animal population. Long-range service enhancements are recommended to provide annex satellite facilities in strategic locations throughout the county that will house representatives of the Frederick County Sheriff s Office, the Frederick County Treasurer's Office, and the Commissioner of Revenue's Office. The Department of Fire & Rescue has recommended a new fire/rescue station along Fairfax Pike (Route 277) that would potentially house such satellite offices. The fire/rescue facility would serve areas in southeast Frederick County between Route 522 and Route 277. Relocation of the existing Round Hill Fire Station is also recommended. This would involve the relocation and building of a 22,000 square foot facility for fire and rescue activities along with the building of a 10,000 square foot community center for fund-raising and other activities. Frederick County 2002-2003 Capital Improvements Plan Page 4 S. Handley The Handley Regional library has recommended two projects. Regional Library The library proposes to acquire 3 to 4 acres of land in the Gainesboro district for a future branch library. A project request for improvements at the existing Bowman Library is also proposed. More parking at the Bowman Library is needed to accommodate the growing number of users of the library. A sidewalk extension is needed for safer access from adjoining neighborhoods to the library. 4. Airport Authority An updated master plan for the Winchester Regional Airport was adopted in December 1993. This plan contains recommendations regarding capital improvements at the airport that are designed to meet federal guidelines and provide better service to airport users. The Airport Authority has included a project request to construct and relocate a segment of Airport Road (Route 645) to meet Runway Protection Zone requirements mandated by the FAA; a request to upgrade the airfield lighting system to enhance safety for aircraft use of the facility; and to construct a new airfield maintenance building. Funding for airport projects is derived through a complex formula where the Federal and State Governments contribute a majority of the funding, with Frederick County and the City of Winchester providing the remaining funding. Frederick County 2002-2003 Capital Improvements Plan FREDERICK COUNTY, V uxGINIA CAPITAL IMPROVEMENTS PLAN DRAFT 2002-2003 DRAFT County Priority! epartmeni Priori Projects _ _� -- 2002-03 _CQUt+i'IY 2003-04 CaI*1TR1BiiIlC)N 2004-05 2005-06 %" Counts, ,foie Interest From Any Debt TOTAL COUNTY COSTScosts Total Project 2006-07 2 1 (PS) Millbrook High School 7,950,000 7,950,0(10 E 21,139,875 29,089,875 $59,139,875 2 (PS) James Wood Middle School Renovation 4,005,000 890,000 4,&95;000 E 4,951,181 t $13,85 3 1 CA) Public Safety Center N/A * 0 ,g4ti,1;g1 ,.lfil 4 3 (PS) #4 Middle School Construction 12,780,000 12,780,000 E 0 12,962,081 25,742.081 $3,1,262,081 5 1 (AP) Airport Road Relocation (Construction) 420,000 420,000 A 0 6 2 (AP) Airfield Lighting Upgrade 15,000 15,000 A 0 -'- 420,00! $2,10(1,001 7 3 (PR) Park Land West 1,305,099 1130$1099 0 15,000_ 1,305,099 $75 000 $1,305,099 8 9 1 (HL) j 2 New Library - Land Acquisition 48,000 4&00 D 0 48,000 $48,000 (HL) Bowman- Parking Lot/Sidewalk Extension 228,468 22$,468 0 228,468 $228,468 10 1 (PR) Field House/Indoor Pool N/A *** 0 N/A ** 0 $0 11 2 (PR) Park Land East 2,132,1002, 132, 100 0 2,132,100 _ $2,132,100` 12 6 (PS) New Gainesboro Elementery School 3,280,000 6,720,000 10,OOO,Q00 5,563,125 15,563,125 $15,563,125 13 2 (CA) New Animal Shelter 110,000 985,000 1,095,000 0 1,095,000: $1,095,000, 14 6 (PR) Soccer Complex 1,112,941 1,112,941 0 1,112,941 $1,112,941 I S �- 4 (PS) Trans rtation Facility 2,195,000 4,505,000 - 6,700,000 _ 3,727,294 lt1_427,294 $10,427,294 16 4 (PR) Softball Complex - SP 477,307 477,307 0 _- �- 477,307 $477,307 17 5 (PS) #I 1 Elementary School Construction 3,280,000 6,720,000 110,000,000 E 6,008,175 16,008,.175 $1.6,808,175 18 5 (PR) Baseball Complex Renovation - SP 978,433 97$.433 0 978,433 $978,433 19 3 (AP) Airfield Maintenance Building 210,000 220,000 A 0 210,000 $300,000 L 20 1 7 (PR) Oen Play Areas -CB 358,201 35$,301 0 358,201 $358,201 21 11 (PR) Shelter/Stage - CB 369,183 369,183 0 i 369,[83 $3(9183 22 3 (CA) Annex Facilities (Tres;ComRev;Sheri 215,000 250,000 465,000 0 465,000 $390,000 23 9 (PR) Tennis/Basketball Complex 372,486 372,486 0 372,486 5372;486 24 10 (PR) Tennis/Picnic Areas 601,664 601,664 0 601,664 $601,664 25 12 (PR) Maintenance Compound 190,481 190 481 0 19(1481 $190,481 26 8 (PR) Skateboard Park/In-Line Hockey 454,385 454.3$5 r 0 454,3$5 $454,385 27 7 (PS) Administration Building Renovations 2,000,000 2,000,000 1,112,625 3,112,625 $3,112,625 28 4 (CA) Relocation of Roundhill Fire/Rescue N/A* 0 0 Fairfax Pike Fire Station N/A* 0 0 ©, �. TOTALS , ' , 0' , t $$5,464,356 $120,623,104 $167,753,104 A = Partial funding from Federal Airport Improvement Program (FAIP) and State Commonwealth Airport Fund (SCAF) grants C = Debt Service is unavailable at time of printing E= Portion of project were funded in previous year N/A* -Project Scope Not Determined At Time Of Printing N/A" -Funding Source Not Determined; Therefore, Depbt Service Uncertain At Time Of Printing N/A- -Feasibility Study To Be Completed Prior To Project Scope Determination N/A---- -Project To Be Complete Beyond FY 2006-2007; Therefore No Cost Estimate Projected B - Partial funding from State grants and local gifts D- Partial funding from private donations Department Priority Abbreviations: AP - Winchester Regional Airport CA - County Administration HL - Handley Library PR - Parks and Recreation PS - Public Schools 12/05/01 2002CIP.WK4 Page 0 CIP TABLE EXPLANATIONS The Capital Improvements Plan table, on the previous page, contains a list ofthe capital improvement projects proposed for the ensuing five years. A description of the information in this table is explained below. County Priority - The priority rating of all projects included in the CIP. County priority ratings are the result of the criterion and weight evaluation process as illustrated on the Evaluation Form. The Evaluation Form is located on page 20 of this booklet. Department Priority - The priority rating assigned by each department for their requested projects. Project Description - The name of the capital improvement projects. County Contribution - The estimated dollar value that will be contributed for each project. This value is listed by individual fiscal years and by total contributions over the five-year period. The total contribution column, located to the right of the fiscal year columns, does not include debt service projections. Notes - Indicates the footnotes that apply to additional funding sources for particular projects. Interest From Any Debt Service - The projected interest that will be incurred for a particular project. Debt service projections are provided by individual departments and are based on the most accurate interest rate information available at the time the CIP is assembled. Total County Costs - The total estimated expenditures that the county will incur for a particular project. This column includes both fiscal year allocations and debt service expenses associated with each project. Essentially, this column represents the total county contributions for each particular project. Total Project Costs - The cost for each project, including county allocations and other funding sources. Frederick County 2002-2003 Capital Improvements Plan Page 7 PROJECT FUNDING ► The projects included in the 2002-2003 Capital Improvements Plan have a total cost of $167,753,104. If all projects are undertaken, the county will contribute $65,158,748 over the ensuing five years, excluding the interest from any debt service. By adding the projected debt service of $55,464,356, the total county contribution of the approved projects comes to $120,623,104. Costs associated with the Public Safety Center, the Field House Complex, the new Fairfax Pike Fire Station, and the relocation of the Round Hill Fire Station are not included in these figures. ► School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia Literary Fund. ► Funding for Parks and Recreation Department projects will come from the unreserved fund balance of the county. The Parks and Recreation Commission will actively seek grants and private sources of funding for projects not funded by the county. ► Airport projects will be funded by contributions from the Federal, State, and Local Governments. The local portion may include contributions from Frederick, Clarke, Shenandoah, and Warren Counties, and the City of Winchester. Frederick County 2002-2003 Capital Improvements Plan PROJECT DESCRIPTIONS Frederick County Public Schools Project Priority List PRIORITY 1 PRIORITY 2 Page 8 Millbrook High School Description: This project involves the construction of a high school for grades 9-12 to serve 1,500 students. A 233,000 -square - foot facility is under construction on approximately 50 acres adjacent to Red Bud Run Elementary School. This site is located approximately 1.5 miles from the intersection of Route 7 and Interstate 81. Capital Cost: $7,950,000 Justification: The school will provide space for 1,500 students in grades 9-12, to satisfy projected student population increases. Construction Schedule: Began construction in FY 01-02; construction to be complete for Fall 2003 opening. James Wood Middle School Renovations Description: This project involves renovations to the HVAC system, electrical and lighting upgrades, removal of asbestos floor tiles, window repair and replacement, and painting. Capital Cost: $4,895,000 Debt Service: $4,951,181 Justification: The renovations are necessary to extend the life of the 50 -year-old structure which serves 1,000 students in grades 6, 7, and 8, as well as a variety of community and civic organizations. Construction Schedule: FY 01-02 through FY 04- 05. Frederick County 2002-2003 Capital Improvements Plan Page 9 PRIORITY 3 # 4 Middle School Construction Description: This project involves the construction of an 800 - member middle school in eastern Frederick County on 30 to 35 acres. Capital Cost: $12,780,000 Debt Service: $ 12,962,081 Justification: The construction of a fourth middle school is necessary to provide space for the increase in middle school age population. Construction of the new school will decrease the over crowding at James Wood Middle School and accommodate future growth within the student population. Construction Schedule: Completion in FY 2003-2004. PRIORITY 4 Transportation Facility Description: This project involves the site acquisition and development of a new transportation facility for the public school system. The facility would also provide support services to other county agencies such as Sheriff's Department, and Parks and Recreation. Capital Cost: $6,700,000 Debt Service: $3,727,294 Justification: The facility will be utilized for the repair, inspection, and service of approximately 155 schools buses, and 90 cars and trucks within the 10,706 student public school system. Construction Schedule: FY 03-04. PRIORITY 5 Elementary School # 11 Description: This project involves the construction of a new elementary school to accommodate a practical capacity of 550 students. Capital Cost: $10,000,000 Debt Service: $ 5,563,125 Justification: This project is needed to accommodate growth patterns in the County's Urban Development Area. Construction Schedule: Complete construction in FY 02-03. Frederick County 2002-2003 Capital Improvements Plan Page 10 PRIORITY 6 1 New Gainesboro Elementary School Description: This project involves the construction of an elementary school (grades K-5) of approximately 65,000 square feet to serve 550 students. The school is located on a 20 -acre site. Capital Cost: $10,000,000. Debt Service: $ 5,563,125 Justification: This project will serve approximately 550 students in grades K-5. The Frederick County School Board purchased 20 acres of land in the Gainesboro District in 1990 in anticipation of the future need to provide space for increased student enrollment. Construction Schedule: To be determined. PRIORITY 7 Administration Building Renovations Description: This project involves remodeling the existing administration building to address energy conservation; to provide adequate restroom and storage facilities; and to upgrade the fire protection, electrical, and security systems. The project would also include additional space for information technology needs and the space needs of other departments. Capital Cost: $2,000,000 .Debt Service: $1,112,625 Justification: The carrying capacity of the building for staff office space and records space has been exceeded. The building also lacks adequate facilities to meet the needs of the school division. Construction Schedule: The project is estimated to take one year to complete and is proposed for FY 2004. Frederick County 2002-2003 Capital Improvements Plan Frederick County Parks and Recreation Project Priority List PRIORITY 1 Page 11 Field House/Indoor Pool Complex Description: The scope of this project has not been determined. The Parks and Recreation Department is exploring various options for the development of the field house complex, including apublic/privatepartnershipwith Valley Health Systems. The Field House and Indoor Pool Complex would be approximately 118,000 square feet and include a 25 -yard x 50 -meter indoor swimming pool, a 200- meter indoor track, a fitness center, multipurpose rooms, locker rooms, offices, and four basketball courts that would be designed with in -floor sleeves and partitions to allow the courts to be utilized for indoor soccer, baseball, softball, wrestling, volleyball, tennis, badminton, and special events such as dances, music festivals, and garden, home, or craft shows. Capital Cost: To be determined. Justification: Since the inception of the Parks and Recreation Department, the department has relied solely on the use of the county public schools to house programs. This arrangement was adequate when the department first started out; however, now that the department offers more than 750 programs annually, space within the schools is more difficult to secure and scheduling is more difficult. This has created a situation where the department can no longer meet the programming and facility needs of the county residents. Additionally, there are no indoor pools in Frederick County; therefore, the provision of this facility within the Field House Complex would enable the department to meet citizen programming and instructional demands and would provide the area with a facility that would attract new business to the community. This facility would be available to all area residents. Construction Schedule: The Parks and Recreation department requests that the project be funded and completed in FY 2002-03. Frederick County 2002-2003 Capital Improvements Plan Page 12 PRIORITY 2 Parkland in Eastern Frederick County Description: Parkland acquisition in the eastern portion of the county. Capital Cost: $2,132,100 Justification: A new regional park would be located within the Urban Development Area to provide recreational opportunities to this most actively growing part of the county.. Acquisition of additional parkland would assist in meeting the minimum facility needs of future county residents as recommended by the 1996 Virginia Outdoor Plan. The location of a regional park in this portion of the county would also reduce traffic burdens in other areas by providing recreational facilities and services in closer proximity to the residents within this area. Construction Schedule: Acquisition in FY 04-05. PRIORITY 3 Parkland in Western Frederick County Description: Parkland acquisition in the westem portion of the county. Capital Cost: $1,305,099 Justification: A new regional park would be utilized by the entire county population. Acquisition of additional parkland would assist in meeting the minimum facility needs of county residents as recommended by the 1996 Virginia Outdoor Plan. Currently, this facility need is 558 acres based on 1998 population projections for Frederick County. The county owns 404 acres of parkland at this time. Construction Schedule: Acquisition in FY 02-03. Frederick County 2002-2003 Capital Improvements Plan Page 13 PRIORITY 4 !! Softball Complex - Sherando Park I Description: This project includes two softball fields; an access road; parking spaces; and landscaping. Capital Cost: $477,307 Justification: This facility would provide recreational opportunities for the entire county population, as well as the Frederick County School System. Presently, there are ten softball and baseball fields within the county's regional park system. Eight of the existing fields must serve a dual purpose of facilitating youth baseball, as well as adult softball programs. With the increased usage of these fields, it has become increasingly difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand for youth baseball and adult softball programs. Construction Schedule: Begin and complete in FY 02-03. PRIORITY 5 Baseball Field Renovations - Sherando Park Description: This project includes an upgrade to the lighting system; the renovation of four existing ball fields; and renovations of existing restrooms, access roads, and walkways. Capital Cost: $978,433 Justification: This facility, presently serving as both youth baseball and adult softball fields, would be used by the Little League Programs within the Sherando Park service area. In addition to its use as a recreational facility, the athletic complex will also be used by the Frederick County School System. This project cannot be completed until the Sherando Softball Complex is completed. Construction Schedule: Begin and complete in FY 02-03. Frederick County 2002-2003 Capital Improvements Plan Page 14 PRIORITY 6 I, Soccer Complex - Sherando Park 11 nPscrip±ion: 'l h:s pro3ect rscludeJ the dN Y eloyll,,C11L_, o- LW V JVccei fields; one picnic shelter; access paths; restrooms; concessions; landscaping; and lighting. Capital Cost: $1,112,941 Justification: This facility will serve the entire county population and will be utilized by the Frederick County School System. Construction Schedule: Begin and complete in FY 03-04. PRIORITY 7 Open Play Areas - Clearbrook Park Description: This project includes the development of a picnic shelter; six horseshoe pits; a volleyball court; croquet turf, shuffleboard; parking; refurbishing the existing concession stand; and renovations to existing shelters, access paths, and parking areas on the south side of the lake. Capital Cost: $358,201 Justification: These facilities will provide recreational opportunities for the Clearbrook Park Service Area which will lessen the disparity between the number of passive recreational areas needed to meet the minimum standards for this service area. Clearbrook Park offers the best location for this development. Construction Schedule: Begin and complete in FY 04-05 PRIORITY 8 Skateboard/In-Line Hockey Park Description: This project recommends the development of a skateboard bowl; a half pipe; an open skate area; two in-line hockey rinks; vehicle parking; an access road; fencing; and landscaping. Sherando park is the proposed location of this facility. . Capital Cost: $454,385 Justification: This facility will enable the county to provide a recreational facility that has been requested for the community's youth. Construction Schedule: Begin and complete in FY 05-06. Frederick County 2002-2003 Capital Improvements Plan Page 15 PRIORITY 9 Tennis/Basketball Complex - Clearbrook Park Description: This project includes the development of four tennis courts; two basketball courts; a shelter; parking; and landscaping. Capital Cost: $372,486 Justification: These facilities will be available to all county residents. Currently, there are no tennis courts or basketball courts in the Clearbrook Park Service Area. Clearbrook Park is utilized by over 150,000 visitors annually; therefore, these facilities are needed. Construction Schedule: Begin and complete in FY 04-05. PRIORITY 10 Tennis/Picnic Area - Sherando Park Description: This project includes the development of three tennis courts; a playground area; four picnic shelters; restrooms; a concession area; access road; access paths; parking; and landscaping. Capital Cost: $601,664 Justification: These facilities would be used by the residents of southern Frederick County. Although tennis courts have been included at Sherando High School, the department feels that it is important to include three tennis courts on park property for general use while the school courts are being used for school activities. Construction Schedule: Begin and complete in FY 05-06. PRIORITY 11 Shelter/Stage Seating - Clearbrook Park Description: This project includes the development of a shelter with a performance stage; refurbishing existing restrooms and access paths; and renovations to the lake. Capital Cost: $369,183 Justification: This facility would be used by the entire county population. Presently, there are no facilities to accommodate cultural programs within the county's park system. This project is needed to provide a facility for cultural activities. Construction Schedule: Begin and complete in FY 05-06. Frederick County 2002-2003 Capital Improvements Plan Page 16 PRIORITY 12 II Maintenance Compound and Office - Sherando Park Description: This project involves the construction of a 1,200 - square -foot office and a 4,000 -square -foot storage shed for operations at Sherando Park. Capital Cost: $190,481 Justification: This facility will enable the county to maintain equipment and facilities in a more responsible and effective manner. The additional responsibility to maintain the outdoor facilities at Sherando High School increases the need for more storage, maintenance, and office space. Construction Schedule: Begin and complete in FY 05-06. County Administration Public Safety Center Description: This project recommends the development of a 23,000 -square -foot facility for the Frederick County Sheriff's Office. This will allow the Frederick County Sheriff's Office to vacate the Winchester -Frederick County Joint Judicial Center. Capital Cost: To be determined. Justification: The Frederick County Sheriff's Office currently has 80 employees that occupy space in the Winchester -Frederick County Joint Judicial Center (JJC). When this space was first occupied, there were 36 employees in the office. Representatives of the JJC have indicated that additional space is required for court officers and other arms of the judicial branch. Development of a new facility in the county will enhance the response time for emergency service in the safest possible manner. The current location of the Sheriffs Office in the JJC increases emergency response time due to congested streets and heavily populated areas, thus compromising safety to persons and property. Construction Schedule: To be determined. Frederick County 2002-2003 Capital Improvements Plan Page 17 New Frederick County Animal Shelter Description: This project involves the development of an 8,000 - square -foot building with parking and fencing. Capital Cost: $1,095,000 Justification: This project will replace the existing Esther Boyd Animal Shelter which will be displaced by development of the MSW Landfill within the ensuing five years. Construction Schedule: Begin construction in FY 02-03; complete construction in FY 03-04. Annex Facilities Description: This project will consist of several facilities located at strategic locations throughout the county to house employees of the Sheriff's Office, the Treasurer's Office, and the Commissioner of Revenue's Office. Capital Cost: $465,000 for Phase -1 Treasurer's Office Satellite Office Justification: The development of satellite facilities along major transportation networks and in areas of dense population will provide ease of access for citizens and will improve services to the county. The county continues to experience a significant rate of growth; therefore, it is important to provide services within these areas instead of requiring citizens to confront congestion, limited parking, and accessibility in the City of Winchester. Construction Schedule: Phase -1 Site acquisition and construction FY 04-05; construction completion FY 05-06. Relocation of Round Hill Fire/Rescue Station Description: This project includes the relocation and building of a 22,000 square foot facility to accommodate ten or more pieces of emergency equipment and to house living and sleeping areas for staff. A community center of approximately 10,000 square feet with a capacity of 400 people is also planned; it would be used for fund raising events and other activities. The project would need a parcel of 3 to 5 acres. Frederick County 2002-2003 Capital Improvements Plan Page 18 Capital Cost: Not yet determined Justification: The existing facility at serving the Round Hill areas is 50 years old and not large enough to accommodate the equipment needed to serve Round Hill community. This community includes approximately 9,000 households, three schools, and the Winchester Medical Center. Construction Schedule: Begin in FY 02-03. New Fairfax Pike Fire/Rescue Station Description: This project involves the construction of a new fire/rescue facility in southeast Frederick County between Stephen's City and Route 522, along the Route 277 (Fairfax Pike)corridor. The facility would house an engine and a rescue company along with satellite offices for the Sheriff, Treasurer, and Board of Supervisors District Office. A 5 to 7 acre tract of land would be needed for this project. Capital Cost: Not yet determined. Justification: The need for a new station is in response to present and anticipated future growth ( Shenandoah development of Lake Frederick) in this area of the County. The new station would reduce fire and ems response time to the population of southeastern Frederick County. Construction Schedule: Completion 2003. Frederick County 2002-2003 Capital Improvements Plan Page 19 Winchester Regional II II Airnart Project Priority List PROJECT 1 Airport Road (Route 645) Relocation - Construction Phase Description: The relocation and construction of approximately 3,000 linear feet of Airport Road along the southeastern boundary of the Winchester Regional Airport. Capital Cost: $2,100,000 80/20 - State/Local Share Local Share: $420,000. Justification: Removing this obstruction will allow approach minimums to be lowered which will enable the Winchester Regional Airport to accommodate aircraft in all weather conditions. Construction Schedule: FY 02-03. PROJECT 2 Airfield Lighting Upgrade Description: The project involves the upgrade of the existing medium intensity runway lighting to high intensity runway lighting and the upgrade of the 2 -box precision approach path indicator (PAPI) to a 4 -box PAPI. Capital Cost: $75,000 80/20 - State/Local Share Local Share: $15,000. Justification: This project is necessary to accommodate the increase in aircraft that utilizes the Winchester Regional Airport. Construction Schedule: FY 02-03. Airfield Maintenance Building PROJECT 3 Description: Construction of a 3,800 -square -foot facility to accommodate the airport's maintenance equipment and maintenance work activities. Capital Cost: $300,000 State Grant - $90,000 Local Share: $210,000. Justification: This project is necessary to accommodate maintenance activities at the airport. Construction Schedule: FY 02-03. Frederick County 2002-2003 Capital Improvements Plan Handley Regional Library Project Priority List PROJECTI. PROJECT 2 Page 20 Northern Frederick County Library Branch Description: Request to acquire 3 to 4 acres of land for a future branch library along 522 North NEAR Cross Junction. . The library proposes a 7,000 square foot branch with the possibility of expansion to 10,000 square feet. Parking would accommodate up to 35 vehicles. Capital Cost:$48,000 Justification: There is no library in the area of the county to serve residents. The residents of the Gainesboro District comprise the largest population group the greatest distance from a library. The library would serve members of the population from toddlers to senior citizens. Construction Schedule: Construction is proposed for FY 2007/2008 and opening of the library in FY 2009/2010. Bowman Library Parking Lot and Sidewalk Extension Description: The proposal is to expand the parking lot on the Lakeside Drive side of the library from 101 spaces to 221 and to provide a sidewalk from Lakeside Drive to connect with the existing sidewalk at the library. Capital Cost: $ 228,468 Justification: The parking lot expansion is need to relieve overcrowding and to accommodate library patrons. The sidewalk is necessary to provide safer access for pedestrians to the library. Frederick County 2002-2003 Capital Improvements Plan