CPPC 11-13-00 Meeting AgendaC 17
COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/678-0682
MEMORANDUM
TO: Comprehensive Plans and Programs Subcommittee
FROM: Evan A. Wyatt, Deputy Director
RE: November Meeting and Agenda
DATE: November 7, 2000
The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be meeting
on Monday, November 13, 2000 at 7:30 p.m. in the first floor conference room of the County
Administration Building, 107 North Kent Street, Winchester, Virginia. The CPPS will discuss
the following agenda items:
AGENDA
1) Review of 2001-2002 Capital Improvement Plan (CIP) project requests from various
agencies and departments.
2) Other.
Staff has been directed to advise all committee members that access to the County Administration
Building for night meetings that do not occur in the Board room will be limited to the back door
of the four-story wing. I would encourage committee members to park in the county parking lot
located behind the new addition or in the Joint Judicial Center parking lot and follow the
sidewalk to the back door of the four-story wing.
Please contact our department if you are unable to attend this meeting. Thank you.
U: \Evan\Common\CPPS\Novembcr13,2000CPPSMeeting. wpd
107 North Kent Street • Winchester, Virginia 22601-5000
ITEM #1
2001 -2002 CAPITAL IMPROVEMENTS PLAN
PROJECT PRESENTATIONS
The Comprehensive Plans and Programs Subcommittee (CPPS) will begin the process necessary
to complete the 2001-2002 Capital Improvements Plan (CIP). The initial step in this process
involves the preparation of new capital project requests or modifications to previously endorsed
requests by the various county agencies and departments. Staff has received this information
which has been incorporated within this agenda item. The purpose of this meeting is to allow
representatives from the various agencies and departments to present new project requests and
project modification requests to the CPPS for information and discussion.
The CPPS will be asked to rate each candidate project following this meeting. Staff will provide
the committee members with the appropriate information to accomplish this at the conclusion of
the meeting. Staff will utilize this information to develop a project priority list that will be
presented to the CPPS in December for discussion and recommendation. The recommended
project priority list will be submitted to the Planning Commission and Board of Supervisors for
discussion in January. Ultimately, the Board of Supervisors will utilize this information for the
purpose of developing the FY 2001-2002 budget for Frederick County.
Please find included with this agenda item a copy of the Individual Project Description and
Justification Forms that have been submitted by the Frederick County Department of Public
Works, Frederick County Public Schools, and the Frederick County Treasurer's Office; a
summary sheet for new project requests and project modification requests; the 2000-2001 CIP
financial and project priority spreadsheet; and the 2000-2001 CIP Evaluation Form. Please
contact our department if you have any questions regarding this information.
2001-2002 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Renovation of Third Floor - County Administration Building
Date Prepared: October 31, 2000 Agency: Public Works
Agency Contact Person: Harvey E. Strawsnyder, Jr. Phone Number: 665-5643
Location of Project: See Below , Magisterial District: N/A
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
This project will consist of finishing the entire third floor (20,000 square feet) of the new county
office complex. The floor space will be used to temporarily house the Sherifl's office or provide
expanded space for the office of Social Services who currently occupy approximately 8,500
square feet on the second floor.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
Preparation of construction documents will be performed by Beery Rio and Associates at a cost
of $25,000.
mom ■�■v
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
2001-2002 Capital Improvements Plan Project Requests
-2-
Page 1
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of nrnient'
r-J---
Estimate Cost (in 2000 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2001
2002
2003
2004
2005
FY 5
Planning,
Surveying, &
Design
Land
Acquisition
Site
Preparation &
Improvements
Construction
800
800
Furniture and
Equipment
Other
(opening day
collection)
TOTAL 11800
800
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
2001-2002 Capital Improvements Plan Project Requests
-3-
Page 2
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2001
2nd FY
2002
3rd FY
2003
4th FY
2004
5th FY
2005
Beyond
FY 5
TOTAL
General
Fund
800
$p0
Other Fund
State Grants
Bands and
Debts
'
Other
Fund-raising
TOTAL
800
800
Please describe the source of funding (i.e. type of grant):
General Fund
2001-2002 Capital Improvements Plan Project Requests
-4-
Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
N/A.
Please describe the need for this project.
The Sheriffs department is in need of additional space until their new facility is constructed.
However, Social Services has also expressed a need for approximately 6,000 square feet of
additional office space. If they move to the third floor, then their vacated space would be
occupied by the Sheriffs office.
Please describe and justify the proposed location of the project.
Refer to previous comments.
2001-2002 Capital Improvements Plan Project Requests
-5-
Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
2001-2002 Capital Improvements Plan Project Requests
-6-
Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
2001-2002 Capital Improvements Plan Project Requests
-7-
Page 6
Coordination with other projects:
Is the project necessary_ for the successful completion of other projects? Is the project part of a
larger project?
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
2001-2002 Capital Improvements Plan Project Requests
-8-
Page 7
2000-2001 Departmental Request Summary
Department: Pnhhc Wnrkc Approved By:
Dept.
Priority
Project
Title
FY 2001
Cost
FY 2002
Cost
FY 2003
Cost
FY 2004
Cost
FY 2005
Cost
TOTAL
CIP Cost
I
Finishing 3'd
Floor Co.
Admin.
Bldg.-
800
'
800
2
New Animal
Shelter
90
765
855
3
4
5
6
7
8
9
10
11
TOTAL
800
90
765
1655
2001-2002 Capital Improvements Plan Project Requests
-9-
Page 8
Frederick Couno Fubllc.Schools
Administrative Assistant to Visit us at www.frcdcrick.k11 2.va.us
the Superintendent
November 1, 2000
Mr. Evan Wyatt, Deputy Director
Department of Planning and Development
County of Frederick
107 North Kent Street
Winchester, VA 22601
RECEIVED
H C 9 7-00,9
DEPT.OFFL��`iilii`IGj��'vELGP
REF: Frederick County Public Schools 2001-2002 Capital Improvements Plan
Dear Mr. Wyatt:
e-mail:
orndorfaWrederick.k12.va.us
The Frederick County Public Schools Six -Year Capital Improvements Plan was approved
by the school board at their May 3, 2000 meeting. The Six -Year CIP, approved by the school
board, advances the third high school from priority #3 on the 2000 CIP to priority #1.
Additionally the maintenance/warehouse facility is separated from the transportation facility, and
considered as a single project.
The Frederick County Board of Supervisors approved advancing $3 million to the school
board at their September 27, 2000 meeting to begin design work and preliminary site
development on the third high school. Please note that the total projected estimate to build the
third high school is $37 million, not the $34.44 million listed on page 2 "Proposed
Expenditures." We are estimating spending $2.56 to $3.0 million in FY2000-2001 which is not
shown on this worksheet.
Along with the CIP worksheets, I have included a copy of the Frederick County School
Six -Year Capital Improvements Plan, a bar graph showing the third high school construction
schedule/cash flow, and a bar graph showing the maintenance/warehouse construction
schedule/cash flow.
If you have any questions or need additional information, please let me know at your
earliest convenience.
Sincerely,
Al Orndorff
Administrative A sistant to the Superintendent
Copy: Dr. William C. Dean
Mrs. Lisa Frye
540-662-3889 Ext 112 1415 Amherst Street, Post Office 13P 3508, Winchester, VA 22604-2546 FAX 540-722-2788
L:/Planning/WyattitrCIP2001
2001-2002 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Third High School
Date Prepared: October 23, 2000
Agency Contact Person: Al Orndorff
Location of Project: Redbud Run Schdol Site
250 First Woods Drive
Agency: Frederick County School Board
Phone Number: 662-3889 Ext. 112
Magisterial District: Stonewall
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The third county high school will be constructed on the Redbud Run school site located at
250 First Woods Drive. The 233,000 square foot facility will have a maximum capacity of 1,500
students, and occupy approximately 50 acres.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
• October 2000 -February 2001 - Site Design Work
• March 2001 - Bidding and Contract for Site Development
• October 2000 -May 2001 - Facility Design Work
• June 2001 - Bidding and Contract for Facility Construction
• July 2001 -July 2003 - Construction of Facility and Site
2001-2002 Capital Improvements Plan Project Requests Page 1
■
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
The third high school is being planned in conjunction with the maintenance/warehouse
renovation of the former Robinson Elementary School. The maintenance department's facility is
inadequate for current school board & local government requirements without the addition of
another building to maintain.
■
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
The third high school was the third priority in the 2000 Capital Improvements Plan (CIP).
Priority one in the 2000 CIP was the combined Transportation/Maintenance/Central Warehouse
Facility. Changes in the 2001 CIP reflect property limitations of the Redbud Run school site.
Usable land at this site will not support a facility combining these three functions along with a
new high school and current elementary school.
Estimate Cost (in 2000 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2001
2002
2003
2004
2005
FY 5
7/1/01 -
711/02-
7/1/03-
7/1104-
7/1/05-
6/30/02
6/30/03
6/30/04
6/30/04
6/30/06
$110,000
$110,000
$20,000
$240,000
Planning,
Surveying, &
Design
Land
Acquisition
$1.6 m
Site
Preparation &
Improvements
$13.5 m
$13.5m
$1.5 m
$28.5 m
Construction
$3.5 m
$500,000
$4.0 m
Furniture and
Equipment
$50,000
$50,000
$100,000
Other
$15.21 m
$17.16 m
$2.07 m
$34.44 m
TOTAL
2001-2002 Capital Improvements Plan Project Requests Page 2
_12_
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2001
2002
2003
2004
2005
FY 5
7/1/01 -
7/1102-
7/1/03-
7/1/04-
7/1/05-
6/30/02
6/30/03
6/30/04
6/30/05
6/30/06
General
Fund
Other Fund
State Grants
Bonds and
$15.21 m
$17.16 m
$2.07
$34.44
Debts
Other
Fund-
raising
TOTAL
$15.21 m 1
$17.16 m
$2.07
$34.44
Please describe the source of funding (i.e. type of grant):
Virginia Public School Authority Bonds
2001-2002 Capital Improvements Plan Project Requests
-13-
Page 3
� ®s
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
1,500 students
Please describe the need for this project.
High school student enrollments exceed program capacity at James Wood and Sherando
High Schools. Student population continues to show steady growth at the high school level.
_ r
Please describe and justify the proposed location of the project.
This places a high school in the northeastern section of Frederick County and is
accessible to favorable road systems.
2001-2002 Capital Improvements Plan Project Requests Page 4
-14-
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to, the attainment of the goals and objectives of the
C m rP erici; I - Plan? is the pro;; + ' 1. , i
.� ap .,h lan: ..., rLV�. ,,� consist. -4 with estQblished policies' .
This project contributes to improving educational services to Frederick County students.
This project is consistent with established policies and procedures of the Frederick County
School Board and County of Frederick.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
Completion of this project decreases the level of overcrowding at James Wood and
Sherando High Schools. The removal of modular classrooms from both high school campuses
will help to improve safety and security.
2001-2002 Capital Improvements Plan Project Requests Page 5
_15_
Regal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
Completion of this project will assist the school board in reducing class size.
� ww
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
Not applicable.
■
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries into
Frederick County.
2001-2002 Capital Improvements Plan Project Requests
-16-
Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
This project is coupled with the maintenance/warehouse facility, a priority one in the
Six -Year Capital Improvements Plan.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Elected representatives of the Frederick County School Board unanimously adopted the
Six -Year Capital Improvements Plan.
2001-2002 Capital Improvements Plan Project Requests
-17-
Page 7
2001-2002 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Maintenance/Warehouse
Date Prepared: November 1, 2000
Agency Contact Person: Al Omdorff
Location of Project: Robinson Elemehtary
2400 Roosevelt Blvd.
Agency: Frederick County School Board
Phone Number: 662-3889 Ext. 112
Magisterial District: N/A — Winchester City
Winchester, VA 22601
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
Robinson Elementary School will be renovated into a maintenance/warehouse facility to
serve the school division. The building is located in the Winchester city limits at 2400 Roosevelt
Blvd., and contains 25,214 sq. ft., on 11.4 acres.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
• March 2001— Design work and bidding
• September 2001 -May 2002 —Renovation
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
The third high school is being planned in conjunction with the maintenance/warehouse
renovation of the former Robinson Elementary School. The maintenance department's facility is
inadequate for current school board & local government requirements without the addition of
another building to maintain.
2001-2002 Capital Improvements Plan Project Requests Page 1
-18-
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Priority one in the 2000 CIP was the combined Transportation/Maintenance/Central
Warehouse Facility. Changes in the 2001 CIP reflect property limitations of the Redbud Run
school site. Usable land at this site will not support a facility combining these three functions
along with a new high school and current elementary school.
Estimate Cost (in 2000 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2001
2002
2003
2004
2005
FY 5
7/1/01-
7/1102-
7/1/03-
7/1/04-
7/1/05-
6/30/02
6/30/03
6/30/04
6/30/04
6/30/06
$28,500
$28,500
Planning,
Surveying, &
Design
Land
Acquisition
Site
Preparation &
Improvements
$1,331,500
$1,331,500
Construction
$75,000
$75,000
Furniture and
Equipment
25,000
25,000
Other
(opening day
collection)
$1,460,000
$1,460,000
TOTAL
2001-2002 Capital Improvements Plan Project Requests
-19-
Page 2
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
2001
2002
2003
2004
2005
FY 5
7/1/01 -
7/1/02-
7/1/03-
7/1/04-
7/1/05-
6/30/02
6/30/03
6/30/04
6/30/05
6/30/06
General
Fund
Other Fund
State Grants
$1,460,000
$1,460.000
Bonds and
Debts
Other
Fund-
raising
$1,460,000
$1,460,000
TOTAL
Please describe the source of funding (i.e. type of grant):
Virginia Public School Authority Bonds
2001-2002 Capital Improvements Plan Project Requests
-20-
Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
Eighteen maintenance/warehouse employees servicing 10 elementary schools, 3 middle
schools, 2 high schools, one technical center, one special education facility, one head start
facility, county administration building, transportation facility, maintenance facility, central
administration building, etc.
Please describe the need for this project.
The slow, steady growth of schools and county buildings has exceeded the ability of the
maintenance facilities to support system needs, in conjunction with the need to purchase in large
quantities to save on purchasing price and to accommodate the daily needs of a school student
population exceeding 10,500.
Please describe and justify the proposed location of the project.
The school board already owns this property and it is adjacent to current maintenance
facilities.
2001-2002 Capital Improvements Plan Project Requests Page 4
_21_
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
This project contributes to improving educational services to Frederick County students.
This project is consistent with established policies and procedures of the Frederick County
School Board and County of Frederick.
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a
clear health or safety risk?
Completion of this project will better enable maintenance staff to support the daily needs
of the 25th largest school division in Virginia.
2001-2002 Capital Improvements Plan Project Requests
_22_
Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
N/A
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified
as needing assistance? Would the project provide equivalent services to a population group that
is currently under served relative to other areas of the County?
N/A
N
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
Quality public schools assist in attracting favorable types of business and industries into
Frederick County.
2001-2002 Capital Improvements Plan Project Requests Page 6
-23-
i
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
I
arger project?
This project is coupled with the third high school as a priority one in the Six -Year Capital
Improvements Plan.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
Elected representatives of the Frederick County School Board unanimously adopted the
Six -Year Capital Improvements Plan.
2001-2002 Capital Improvements Plan Project Requests
-24-
Page 7
2000-2001 Departmental Request Summary
Department: Frederick County School Board
Approved By:
Dept.
Project Title
FY 2001
FY 2002
FY 2003
FY 2004
FY 2005
TOTAL
Priorit
Cost
Cost
Cost
Cost
Cost
CIP Cost
y
7/1/01 -
7/1/02-
7/1/03-
7/1/04-
7/1/05-
6/30/02
6/30/03
6/30/04
6/30/05
6/30/06
1
Third High
$15.21 m
$17.16 m
$2.07 m
34.44 m
School
2
Maintenance/
$1.46
$1.46 m
Warehouse
Facility
3
#11
$800,000
$800,000
Elementary
School
Land
Acquisition
4
#4 Middle
$1.0 m
$1.0 m
School
Land
Acquisition
5
#11
$1.0m
$9.0m
$10.0m
Elementary
School
Construction
6
James Wood
$500,000
$4.0 m
$4.Om
$400.000
$8.9 m
Middle School
Renovation
7
Transportation
$600,000
$2.0 m
$2.6 m
Renovation
8
# 4 Middle
$1.0 m
$11.0 m
$ l O.Om
$300,000
$22.3 m
School
$19.97 m
$31.76 m
$19.07 m
$10.4 m
$300,000
TOTAL
$81.5 m-
2001-2002 Capital Improvements Plan Project Requests
-25-
Page 8
Frederick County School Board
Six Year Capital Improvements Plan - Cost Estimates
Project
Did Date
Construction Cost
luterest Expense
Total
Net ,Additional
Estimate
Effective Rate
Debt Sei-vice*
Oper•Ating Cost
5.77%
Third I ligh School
Spring 2001
$37,000,000
$22,950,175
$59,950,175
$ 4,085,607
-. _..—
FCSI3 (Robinson)
$ 1,500,000
$ 930,413
$ 2,430,413
Maintenance/
Spring 2001
** $ 2,400,000
**$ 1,488,660
**$ 3,888,660
Warehouse
with Fred. Cty.
with bred. Cty.
with Fred. Cty.
James Wood
Middle School
Spring 2002
$ 8,900,000
$ 5,520,448
$14,420,448
Renovations
Elementary School
Spring 2002
$10,800,000
$ 6,698,970
$17,498,970
$ 1,005,478
Transportation
Renovation/
Spring 2003
$ 2,600,000
$ 1,612,71,5
$ 4,212,715
Expansion
Middle School #4
_
Spring 2003
$23,300,000
$14,452,408
$37,752,408
$ 3,288,576
Total
$84,100,000
$52,165,129
$136,265,129
* 'Total debt service includes principal and interest.
** F►ederick County Public SchOOls/County of Frederick combined facility.
111: V6/2WOO
Preliminary Schedule of Construction & Cash Flow for Third High School
September 2000
2 2003
Julv Oct Nov Dec
2000I
2
Oct Nov Dec Jan Feb Mar Apr May Jun
1
Jul AugSe Oct Nov Dec
20
Jan Feb Mar A r Ma Jun
Design Phase &Contract
Jan Feb Maz Apr May
Documents
_
$960,000
Advertise & .�v. •'"
Oven Bids
Site'Work:&Tes
ng ..
$3 200'000
Cons
-
etiva
.,. $2
0000
Architectural
f Engineering
$24tI000
n.�u derk,ot
ti r a
-$1
/e�Works
000. - •e* r. ; 1 ,N .,p, %^a5% ] S t:,F.
Equipment
0 0 60
>.
> -Contingency &Legal
$15,000100 May 2001
.$1 000
j,
yy
$8,000,000 -November 2001
$8,000,000 -May 2002 $6,000,000 -November 2002
VPSA Issue
VP$A Issue
VPSA Issue VPSA Isaug
I 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1
10 1 11 12 1 13 1 14 15 1 16 1 17 1 18 1 19 1 20 —2-17
22 1 23 124 25 26 27 1 28 1 29 1 30 1 31 32
Funds needed to begin Phase I — Design and
Preliminary Site Development are $3,060,000.
(80% of A/E work $960,000+ 70%
if Site Development $2,100,000 = $3,060,000)
September 2000
C�o
Maintenance/Warehouse Beginning Design Work March 2001
Mar IApr MayJunJul
4-C.1,000 b6 7rr
Design Phase &Contract Documents $ 54.785
34
Total Project Costs $1
2001
Sep 10ct I NovDec
2002
Feb IMar IApr --�may
AIE Services $13,696
Advertise &Oper
Bids
Asbestos. Removal,
$125,000)
Testing,Connection' F eesLegal $35,000
4
,
n i
i!,ConsK.0fI"o
Shelvino-Freez'�"
Freezers Racks, er7.'
Pallet:R i
'.. 4Z
�z
Mai ntenance/Warehouse Frederick County School Board Only
C
•
2001-2002 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
return to: Department of Planning and Development
Frederick County, Virginia
Project Name: Treasurer's Office Satellite Office
Date Prepared: 10/30/00 Agency: Treasurer's Office
Agency Contact Person: C.William Orndoff Phone Number: 665-5607
Location of Project: South or East side of County Magisterial District:
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
A 3,000 sq. ft. office in conjunction with other County agencies. Design would be very similar
to the downtown office, and would include a drive thru window(s), a small vault and a night
depository. A public counter area, and private offices are needed. Back room space and storage
areas requirements are smaller than the downtown location. Ample parking would be needed for
the walk-in customers.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
2001-2002 Capital Improvements Plan Project Requests
-29-
Page 1
Coordination: If the project is dependent upon or is being planned in conjunction with any other
project(s), identify it/them and indicate the relationship between the projects.
This project would be in cooperation with the Sheriff, and the Commissioner of the Revenue,
and any other possible County agencies.
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
Estimate Cost (in 2000 dollars):
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
2001
2002
2003
2004
2005
FY 5
Planning,
15,000
15,000
Surveying, &
Design
Land
75,000
75,000
Acquisition
Site
50,000
50,000
Preparation &
Improvements
Construction
200,000
200,000
Furniture and
50,000
50,000
Equipment
Other
(opening day
collection)
TOTAL
465,000
2001-2002 Capital Improvements Plan Project Requests
-30-
Page 2
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PROPOSED FUNDING SOURCES
Element
1st FY
2001
2nd FY
2002
3rd FY
2003
4th FY
2004
5th FY
2005
Beyond
FY 5
TOTAL
General
Fund
215,000
275,000
490,000
Other Fund
State Grants
Bonds and
Debts
Other
Fund-raising
TOTAL
215,000
250,000
465,000
Please describe the source of funding (i.e. type of grant):
2001-2002 Capital Improvements Plan Project Requests
-31-
Page 3
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The southern and eastern parts of the County is where the concentration of growth is. A
satellite office in this area of the County would be accessible to a large part of the population. All
functions of the satellite office would be full service, the same as the downtown location.
Please describe the need for this project.
As the population in these areas of the county increases, more County residents could be
served without making the trip to the downtown location. Customer service would be enhanced
for those residents needing personal service.
Please describe and justify the proposed location of the project.
The eastern and southern parts of the County are the population centers of the County.
2001-2002 Capital Improvements Plan Project Requests
-32-
Page 4
Conformance to the Comprehensive Plan:
Does the project conform to, or contribute to the attainment of the goals and objectives of the
Comprehensive Plan? Is the project consistent with established policies?
Public Health, Safety, or Welfare:
Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear
health or safety risk?
2001-2002 Capital Improvements Plan Project Requests
-33-
Page 5
Legal Requirement:
Is the project required in order to meet a State or Federal mandate or some other legal
requirement?
No.
Equitable Distribution of Services:
Does the project meet a special need of some segment of the population that has been identified as
needing assistance? Would the project provide equivalent services to a population group that is
currently under served relative to other areas of the County?
Economic Impact:
Is the project essential to, or would it encourage some form of economic development? Would
the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have
a positive effect on the local economy?
By having enhanced customer service, revenues would be realized sooner and therefore
invested longer.
2001-2002 Capital Improvements Plan Project Requests
-34-
Page 6
Coordination with other projects:
Is the project necessary for the successful completion of other projects? Is the project part of a
larger project?
Will be included with Sheriff And Commissioner of Revenue.
Public Support:
Are county residents fully informed and supportive of the proposed project? List the methods
used to determine public support.
2001-2002 Capital Improvements Plan Project Requests
-35-
Page 7
2000-2001 Departmental Request Summary
Department: Treasurer's, Office, Approveld'
Dept.
Priority
Project
Title
FY 2001
Cost
FY 2002
Cost
FY 2003
Cost
FY 2004
Cost
FY 2005
Cost
TOTAL
C17 Cost
1
Treasurer's
Satellite
Office
215,000
250,000
465,000
2
,
3
4
5
6
7
8
9
10
11
TOTAL
215,000
250,000
465,000
2001-2002 Capital Improvements Plan Project Requests
-36-
Page 8
C�
•
SUMMARY OF NEW PROJECT REQUESTS
AND PROJECT MODIFICATION REQUESTS
Frederick County Department of Public Works
Project
Type of r
2000 Local
2001 Local
Difference in FY
Request
Expenditure
Expenditure
Local
Request
Request
Expenditure
Request
County
New
N/A
$800,000
+$800,000
Administration
Building - 3`' floor
Modification
$9,000,000
$1,460,000
-$7,540,000
completion
New Animal Shelter
Modification
$755,000
$855,000
+$100,000
Frederick County Public Schools
Project
Type of
2000 Local
2001 Local
Difference in FY
Request
Expenditure
Expenditure
Local
Request
Request
Expenditure
Request
Third County High
Modification
$32,000,000
$37,000,000
+$5,000,000
School Facility
Maintenance &
Modification
$9,000,000
$1,460,000
-$7,540,000
Warehouse Facility
* Note: Cost estimates for Public School projects do not reflect debt service.
-37-
Frederick County Treasurer's Office
I �
Project
Type of
2000 Local
2001 Local
Difference in FY
Request
Expenditure
Expenditure
Local
Request
Request
Expenditure
Request
New Satellite Office
Modification
N/A
$465,000
+$465,000
(land acquisition
Modification
and construction)
ir Frederick County Parks and Recreation
Project
Type of
2000 Local
2001 Local
Difference in FY
Request
Expenditure
Expenditure
Local
Request
Request
Expenditure
Request
All Projects From
Cost
$7,940,868
$8,109,016
+$168,148
2000-2001 CIP
Modification
Carried Forward
* Note: The Frederick County Parks and Recreation Department has not submitted new
project requests for the 2001-2002 CIP. However, the department has revised their cost
estimates to reflect an annual inflation factor of 2.12 %.
-38-
•
11
CPPS
Project
Ratings
LIBRARY
New.Librwy
�91=11WIVV ! M Diu I
2000 - 2001 FREDERICK COUNTY
CAPITAL IMPROVEMENT PROJECTS
EVALUATION FORM
LISTED BY DEPARTMENT IN ORDER OF DEPARTMENT PRIORITY
Respooce I Responce I Responce I Responce I Responce I Responce
1 I 2 I 3 I 4 I 5 I 6 I'
Subtotal I TOTAL
44 31..: 43 1 43 . 43 i 43 257 141,16
[Transportation N intenance :Faci`lity 1
38
; • 44
'37
iSouthem Elem.School Site Acquisition
34
30
29
Third County:High $Frjflotxl
39 ."
32
31D'
James Wood Middle School Renovation
26
32
32
h�diatEIIo11ow elementary Addltio�r' '
24
},4.
26
lNew Middle School Site Acquisition
New Gaiaesb
24
28
23
,ro Elenentaty SC11001 _ ,
34,
35
.16
!NREP Addition
26
29
27
Adm�on Building Renovations
NIA
DIVA
NIA
PARKS AND RECREATION
Field Housellndoor Pool
j
38
Softball Complex SP
29
24
-Vestern Regional Park Land Acquisiticin
29
30
,aseball Field Renovations - SP
30:
17
SbecerComplex - SP'
! ° 30 i
32
Open Play Areas CB
26
18
'Ten>�isBaskethall Ctix>iplex
30
3
Skateboard Park/In-Line Hockey
41
18
Tennis%Picnice Area S1' 1
t
16
Shelter, Stage Seating - CB
25
26
Maintenance xnpauind
� 1
Eastern Regional Park Land Acquisition
17
20
'AIRPORT
Route 45,, —Construction. 32
Upgrade Airfield Lighting 32
New Airfield aihtenance Burl4ing ; 31
COUNTY ADMINISTRATION
'Public Safety Center } 44
New Animal Shelter 30
Annex Facilities 21
NOTE:
37
37 _
37'
37..
29
30 30
29
29
30
25
30:
0
32
! ° 30 i
32
32
26
30 30
26
30
28
23
41
25
26
27
26 . j
23
25
j
27 ...25
� 1
NIA , N/A, f N/A
39
37 _
37 37
29
30
30 30
50
32
32 32
25
25
25 39
' 25 =
! ° 30 i
30. 11 30
23
30
30 30
25
30
30 .._ 34
23
20
20 i 26
23
27
27.1. 27 )
23
25
25 25
27 ...25
1
25
38
17
32 I 31
47 _
33
31... 51
41
22
31 49
33 . {<
16..:..
_ 24 . 29 1
37 r
30
32
22,11,
30
30
30
27 .
25 f
25,
20
36
16
48
42
42
42
180
42
26
33
3333
153
186
33
17
31
31
�. 31'
;i
31•
1) Capital Improvement Projects in bold, italic print represent new project requests or project modifications by department.
2) The New Department Priority category provides a rating for the top four projects submitted by each agency.
-39-
:2251.
230
38.33
173
180
30
'209 :.
191
31 A3
153
186
3I
. 166
142..:
23.66,
161
169
28.16
%68.::.'f
17328,83
, .
163
27.16
, AWA
NIA
:2251.
-: :[
37.5
173
128.83
162- l` 27
'209 :.
34.83
153
25.5
. 166
'
27:66
161
26.83
%68.::.'f
2,8-
121
120,16
-147
`1..
24:5
149
124.83
1.62
1
27' .
158
1
26.33
'224
.. f ...121.1
49
37.33.
35.16
24 83,
260 43.33 ,
188 31.33
162- l` 27
c
FREDERICK COUNTY, VIRGINIA
CAPITAL IMPROVEMENTS PLAN
2000-2001
County
Priority
'Deent partm
Priority
Project Descriptions
_ - CC1[j11TY
C( I-- """' "� pitnty ' nterest From An TOTAL COUNTY Total Project.
FY 00-01
FY 01-02
FY 02-03 FY 03-04 FY 04 -OS Contributions Notes Debt Service COSTS Costs
1
1(qyA).
Public Safety Center
N/A*
77
0
2
1 (HL)
New Library
2,055 028
2,261,225
4,316,253
D
NIA" 0:
0
0
3 : ,
i (PS).
Tran&ptirtatioNMaintenat}a�tWarehous
5,0(7(}.000.
4;0MAW
9,000;000
5,A0$}A75 1A,408,475
4
1 (PR)
Field House/Indoor Pool
N/A***
..;
14,40 4,75,
5
i (AP)
Rottte 645 Relocation -Construction
420(044 "
0
420,000
N/A** 0
0
0
6
2 (AP)
Airfield Lighting Upgrade
15,000
4200()0
2,100,01)0°
7
3 (PA)
Western Rt:gienal Park Land Acq sitign
1,242,380
15,000
A
0 15,000
75,000
8
3 (PS)
New County High School
2,000,000
12,000,000
12,000,000
6,000,000
1,242,80
32,000;400
0 1,4?r,380
19,329,500 51,329,500
1,242,3110
51,329,500
9
2 (CA)
-Now.A1aitIlal Ofthu, .
tl a9Q9
VIM.
7$$,010
Q
10
4 (PS)
lames Wood Middle School Renovations
500,000
2,000,000
2,500;000
x,990
1,529,OSA
?"i$'
11
Z (PS)
Elementary school Site Acquisition
.
750,400
754,000
A
4,029,05
++ a; .
3173(2
4,029,050
12t
7 (PS)
New Gainesboro Elements School
Elementary
S 000,000
5,800,000
IO,8f)0,000
; 1,133%203
6,231,60D
I.;133,20.
131.
2 R)
Q iBI( 111 1.94 * a�1'
'i E�JA
17,031,600
17,031,600
j
6 (PS)
Middle School Site Acquisition
1,000,000
447,795
1,000,06)0
a' X7,73`±
577,000
_ 447,,7014
15
7 (PR)
TeumsiBaskotball Complex - C$
3df140
3491408
1 577,000
6.
1,577,000
16
5 (PR)
Soccer Complex - SP
.
1,043,98 6
1,043,986
349 408
0
349408
17
8 (n)
NU A t) gt?n
NVA*
' AWE:,
'.
4
1,043x 986
1,043,986
l8t
1 I (PR)
Maintenance Compound - SP
.
_ .
178,679
178,679
&
Nfsi
-
I9t
3(CA)
AnnexT40ditles,(Tres.-Coin. ofRev;5heii
N/tl+
0 178,679
178,679
20
6 (PR)
Open Play Area - CB
442078
0
442,078
N/A,:
0
21 .:.
12 (1'It),
~stem Re lonal Paz
7i I i1t eglusWait
2i i4M10'
2404,000
(442
0',
078
22
4 (PR)
Baseball Field Renovations - SP
917,812
.
917,812
000780
231
3 (AP)
?�irlSetd Maintenance iiuitdin9,
214 000
a
214,OOD
A
0 917,812
t)IpOq.
917,812
244.000
24t
10 (PR)
Shelter -Stage Seating - CB
25'
9 (PR)
Tenn4s/Pianic Area
346,309
346,309
0 346,309
346,309
26
5 (PS)
Indian Hollow Elementary School Additio
2,100 000
5¢4,392
23
564x392
564 392
2728
8.(PR :
Skatelipard PerldIn-line Hockey
,1 i
1,302,577 3,402,577
3,402,577
4 (CA)
Administration Offices
N/A*
426,231
426,231
0
, .
0 4263FF
426,231
TOTALS
$11,547,408 $25,371,772 $17,527,078 $13,863,394 $3,515,611
71,82'5, 3'
0
�' 0
$34,761,405 $106,586,668
$108,416,668
A - Partial funding from Federal Airport Improvement Program (FAIP) and State Commonwealth Airport Fund (SCAF) grants
C = Debt Service is unavailable at time of printing
N/A* - Project Scope Not Determined At Time Of Printing
N/A** - Funding Source Not Detennined; Therefore, Debt Service Uncertain At Time Of Printing
N/A*** - Feasibility Study To Be Complete Prior To Project Scope Determination
t - Project Rating Points Equal To Other Project(s)
B - Partial funding from State grants and local gills
D- Partial [Ending from private donations
Department Priority Abbreviations:
AP - Winchester Regional Airport
CA - County Administration
HL - Handley Regional Library
PR - Parks and Recreation
PS - Public Schools
12/20/99
CIP00-01.WK4