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HomeMy WebLinkAboutFebruary 12, 1937 to April 23, 193793 At a Special Meeting of the Board of Supervisors of Frederick County, Virginia, held at the Court House thereof, on Friday, February 12, 1937. PRESENT: C. I. Brumback, Chairman, C. M. Rosenberger, E. W. Adams, P. H. Gold, W. H. Branner, B. P. Harrison, Commonwealth's Attorney and Harry L. McCann, Sheriff. IMPROVEMENT OF CLERK'S OFFICE After further consideration, it was unanimously decided to allow the minute of January 29, in reference to the rejection of bids for the Clerk's Office, stand approved. INSURANCE FOR COURT HOUSE On motion of Mr. Gold, seconded by Mr. Rosenberger, it is unanimously ordered that $20,000:00 additional fire insurance shall be placed on the Court House and said insurance shall be divided equally between the following agents: 0. L. Jamison, I. N. Good and J. W. Baker. Said policies to be written for three years and the said protection shall be from this date. FIRE PROOFING BOILER ROOM On motion Phil H. Gold is appointed a committee to have the boiler room fire proofed under the Court House. REMODELING CLERK'S OFFICE On motion the following resolution was unanimously adopted: "Be it resolved, that the plans and specifications for the improvement and enlargement of the Clerk's Office heretofore submitted, be, and they are hereby re- adopted and approved, and the Clerk of this Board is authorized and directed to advertise for competitive bids for the construction provided for in tl.e plans and specifications. Bids for the construction, heating plant and plumbing are to be sub- mitted separately. This advertisement shall be by publication in The 'Kinchester Evening Star and the form and terms thereof shall be substantially as follows:- BIDS FOR REMODELING AND ENLARGING FREDERICK COUNTY CLERK'S OFFICE Sealed proposals will be received by the Board of Supervisors of Frederick County, Virginia, at the office of the Frederick County Clerk, not later than 10 o'clock A. M., March 6th, 1937, and there p - dblicly opened and read immediately thereafter for the construction of the following project. Remodeling and building an addition to the County Clerk's Office, located in Winchester, Virginia, according to plans and specifications on file at the office of the County Clerk, Winchester, Virginia. Said plans, specifications and forms of proposal made be obtained at the office of the County Clerk, Winchester, Virginia, upon deposit at the 94 said Office of $25.00 by certified check, of vihich $20.00 will be refunded upon return of same in good condition within ten days after the opening of bids. All proposals shall conform to specifications complied by the Architect and sealed and plainly marked, but the bids for heating shall be separately submitted and the bids for the plumbing shall be separately submitted. All bids must be accompanied by certified check or acceptable bidder's bond in the amount of 5% of the total bid made payable to the Clerk of the Board of Supervisors. The said check or bond will be returned to the unsuccessful bidders within ten days after the 6pening of bids. The successful bidder shall furnish a bond in the amount of the contract price, issued by a responsible surety, approved by the Frederick County Board of Supervisors. Should the successful bidder fail to furnish the said bond and execute the contract within twenty days after the notice of acceptance of his proposal, the five per cent bid check or bidder's bond will be forfeited to the Board of Supervisors of Frederick County, as liquidated damages. Public liability and workmans compensation insurance satisfactory to the said Board of Supervisors in accordance to the Virginia State Law must be carried by the contractor. After bid opening no bidder may withdraw his bid for a period of thirty days. The work to start not later than April 1, 1937 and to be completed within five (5) months t:ereafter. The Board of Supervisors reserves the right to reject any or all bids. C'. I. BRITMBACK, CHAIRI.4AN C. C. BRANNON, CLERK It is ordered that tLe Board do now adjourn. At a Special Meeting of the Board of Supervisors of Frederick. County, Virginia, held at the Court House thereof on Saturday, March 6, 1937. Present; C. I. Brumback, Chairman, C. M. Rosenberger, W. H. Branner, E. W. Adams, P. H. Gold and B. P. Harrison, Commonwealth's Attorney. CIE RK' S OFFICE On motion of W. H. Branner, seconded by E. W. Adams the bid for remodeling and enlarging the Clerk's "ffice, of Stuart M. Perry, Fred L. Glaize, Jr., and Philip B. Glaize, trading as Perry Construction Company, for the sum of $23,449.95, in accordance with specifications on file in the Clerk's Office and advertisement hereto- fore published and subject to the building supervisor's approval of materials and supplies to be furnished, be and it hereby is accepted subject to the execution of a formal con- tract in accordance therewith but with one exception thereto, that is to say: Rock excavation is to be $2.50 per cubic yard additional. On a recorded Vote upon said motion is was unanimously carried. It is ordered that the Board do now adjourn. CHAIRMAN 1 At a regular meeting of the Board of Supervisors of Frederick County, Virginia, held at the Court House thereof, on Monday, March Sth, 1937. PRESENT: C. I. Brumback, Chairman, P. H. Gold, W. H. Branner, E. W. Adams, C. M. Rosenberger, and B. P. Harrison, Commonwealth's Attorney. MINUTES The minutes of the last regular meeting and of the special 4 meetings of February 12 and March 6, were read and approved. RETRANSFERING OF ROAD FUNDS On motion of Mr. Rosenberger, seconded by Mr. Branner the following resolution was unanimously adopted. Whereas on December 16, 1936,'a resolution was adopted by the be Board transfering $2653.35 to the Greenspring Road Rt C -654, this fund to /supplemented by Federal funds in connection with the constructioni_of this road, provided relief labor would be available to prosecute this project, and Whereas the Board has been advised by the local Federal P.W.A. authorities that there is not sufficient relief labor available in this section to proper• ly staff this proposed work; Therefore, upon request of William C. Poston, Resident Eng it is ordered that the said amount of $2653.35 be re- transferred to the ordinary mainten- ance on the secondary system to be used at his discretion as it may be required. RESOLUTION UPON DEATH OF R. S. SMITH On motion the following resolution was unanimously adopted. "Whereas Divine Providence has called to His Eternal Home our friend and co- taborer, Robert S. Smith, who for the past twenty two years, has been Treasurer of Frederick County. Therefore, be it resolved, that the Board of Supervisors cause to be entered of record the deep sense of sorrow felt by the individual members of this Board. In our official relations we bear witness to the marked efficiency with which the office of Treasurer was conducted by Mr—Smith. Robert Smith will be remembered by the citizens of Frederick County, first, for his spirit of Good Fellow ship to all men, for the marked efficiency with which he'kept the Count records and always as the Prince of Good Fellows by his co- laborers and all with whom he came in contact. Therefore it is ordered that these resolutions be entered of record in the supervisors's minute's and a copy supplied the family and published in The 95 Evening Star. N1, REPORT OF MISS FARRAR lass Elizabeth Farrar, Home Demonstration Agent, presented her report and the same was unanimously approved. REPORT OF MRS. NALLEY Mss. Eulalia S. Nalley, Superintendent of the Board of Public Welfare, presented her report, which was unanimously approved. RESORT OF I. FRED STINE I. Fred Stine, County Agent, pr esented her report and the same was unanimously approved. MOVING OF CLERK'S OFFICE RECORDS C. I. Brumback, Chairman is ordered to arrange for the moving of the records from the Clerk's Office to the Court room Qiile remodeling the Clerk's Office. Warrants Nos. 1923 -1973, inclusive, totaling $2,011.65 were approved and ordered to be paid from the General County Fund. Warrants Nos. 230 -266, inclusive, totaling $485.35 were approv- ed and ordered to be paid from the Virginia Public Assistance Fund. Warrants Nos. 125 -127, inclusive, totaling $71.00 wer e appro and ordered to be paid from the Dog Fund. It is ordered that the Board do now adjourn. (7 ,Clerk At a special meeting of the Board of Supervisors of Frederick County, Virginia, held at the Court House thereof, on Saturday, March 13, 1937. Present: C. I. Brumback, Chairman, C. M. Rosenberger, W. H. Branner, P. H. Gold, E. W. Adams, B..a.P. Harrison, Commonwealth's Attorney and Harry L. McCann, Treasurer. TRANSFER OF FUNDS FROYI NAIL OF THE COUNTY OF FREDERICK BY R. S. SS:ITH, TREASURER TO COUiATTY OF FREDERICK BY HARRY L. McCANN, TREASURER On motion a resolution by the Board of Supervisors, requesting the Banks to transfer all County funds or County property held in said Banks from the account of The County of Frederick by R. S. Smith, Treasurer to The County of Frederick by Harry L. McCann, Treasurer. Said motion was unanimously carried and it is ordered that a certified copy of this resolution be mailed to The Shenandoah Valley National Bank, The Farmers and Yerchants National Bank and Trust Company, The Commercial and Savings Bank, The Union Bank of Winchester, Western Frederick Bank, and The L:iddleto= State Bank and in addition to this a copy of a list of checks,s now outstanding to 97 to accompany this resolution and the Banks to honor and pay only such checks signed by or on behalf of R. S. Smith, Treasurer, according to the. number and amount as stated in the following list: County of Frederick, Va. Reconciliation of Bank Balances at March 1, 1937 Balance with Shenandoah Valley National Bank, Winchester, Va. - per statement at March 1, 1 16,138.22 Outstanding checks: No. Date Payee Amount G 332 10/14/35 Phil Gold 6.00 338 " Phil Gold 6.00 S 1900 11/13/36 Virginia Haun 17.87 2295. 1/19/37 Annie P. Starling 123.75 2383 2/16/ Katherine Powell 79.39 2394 " Carrie Lee Brumback 79.39 2420 Jeanette McKeever 63.51 2422 " Mayme Miller 55.57 2451 " Annie P. Starling 123.75 2461' " N. B. Fout 120.00 .2467 " I. S. McIlwee 70.00 2468 " Paul Koenig 5.00 2469 " John Lillard 4.00 2474 " R. Lee Smith 10.00 2476 " A. B. Gathright 253.12 2477 " A. B. Gathright 273.28 2478 " A. B. Gathright 220.00 2480 " N_ervel W. Adams 197.76 2491 " Strasburg Heating & Plumbing Co. 4.75 2494 27 Leslie D. Kline 150.00 2495 it Elizabeth Lucas Sheetz 87.50 Reg.1583 3/ l/ J. H. DeJarnette 3.80 Total outstanding checks 1 Reconciled balance at March 1, 1937 14,183.78 0 Balance with Western Frederick Bank, Gore, Va. per statement - at March 1, 1937 1 Outstanding cl.ecks -o- Reconciled balance at March 1, 1937 1,396.44 Balance with rarmers and Merchants National Bank, Winchester, Va., per statement at March 1, 1937 12 Outstanding checks: No. Date Payee Amount G 793 12/9/35 T. S. Cooper 3.00 1101 3/9/36 Winchester Printers & Stationers 13.65 1688 11/9/ John C. Gold 3.00 1732 " Laura V. Whitacre 2.00 VPA 203 2/8/37 G. W. Franks 4.00 G 1879 " P. H. Gold 18.00 D 120 it L. W. Smith 15.00 Total outstanding checks 58.65 Reconciled balance at March 1, 1937 12,611.69 Balance with Union Bank, Winchester, Va. per statement at March 1, 1937 4 Outstanding checks -0- Reconciled balance at March 1, 1937 4,506.19 Balance with Commercial and Savings Bank, Winchester, Va., per statement at March 1, 1937 10,000.00 Outstanding checks -0- Reconciled balance at March 1, 1937 10,000.00 Balance with Middletown State Bank, Middletown, Va. per statement at March 1, 1937 2,569.58 Outstanding checks -0- Reconciled balance at March 1, 1937 2 Grand total of reconciled bank balance at n.arch 1, 1937 45,267.68 99 Be it further resolved that statements and cancelled vouchers shall hereafter be delivered to Harry L. McCann, Treasurer and the Banks in the future shall recognize his signature to warrants and checks as Treasurer drawn against the ac of the said institutions. D. E. RICE, DEPUTY Be it resolved that upon request of the present Treasurer and his responsiVility, authority is given to the aforesaid Banks as withdrawals against the aforesaid Bank-accounts, checks and warrants drawn against said accounts and signed by D. E. Rice, Deputy Treasurer. It is ordered that this resolution be certified by Clerk to the above named Banks. It is ordered that the Board do now adjourn. CHAIRI'AN At a Special Yeeting of the Board of Supervisors of Frederick County, Virginia, held at the Court House thereof, on Monday, April 5t' 1 937. PRESENT: C. I. Brumback, Chairman, P. H. Gold, W. H. Branner, C. M. Rosenberger, E. 'N. t:dams, H. L. I..cCann, Treasurer, and 3. P. Harrison, Com-nonnealth Attorney. DROPPIn'] OF ROADS ;ray - ngineer appeared before the Mr. Poston, Resident High Board with a list of secondary roads and suggested that they be dropped from maintenance and after due consideration of the same, it is unanimously decided to drop the following: Myers Road: Route C -613 Yyers Road from intersection of Route 612 to a point 0.2 miles North r, it intersects Route 600; to be abandoned 1.1 miles; and that ti following roads be recommended to be included in the secondary road system under state maintenance: Cooper Road in Back Creek Dist: Beginning at the intersection of Houte 614 at Star Tanner E. Church and extending in a South '.:esterly direction for a distance of 1 mile to Cedai Creek at Shenandoah Co. line. Spiggle Road: That part of the Spiggle road described as beginning at a point .1 of a mile west of intersection of Route 11 and at intersection of routes 624 and 625 and ex- tending West a distance of approximately 1/8 of a mile to a point between the W. H. Spigg: and Hottle farms. Glaize Street, in "''laize Addition" on Paper ?'ill Road: Glaize Ave. in Glaize Addition to Winchester, on Paper I:`ill Road, taken into secondary road system. It is further certified that the roads taken into the system each have an unrestricted width of 30 feet. PETITION OF LAURA 0. BROWN The petition of Laura 0. Brown, et als, in regard to the is s workin- of the road leading from U. S. Route 11 I:orth through what is known as Carter's 100 woods to the Brown place and other farms, v:as referred to 1r. Poston, Resident Engineer for investigation and report. CLERK'S OFFICE On motion it is ordered that the contractor for the building of the Clerk's Office be and he is hereb allov:ed to r�:ove the dirt excavated in said construction to the County hitchin- yard on the South and East sides, and gr the yard v.ith the dirt. It is ordered that permission be given to the said contractor to leave the chimneys as mere in said office originally, except to close up the fire place; vtith brick. BUDGET The budget, as to the General County Le.y, m s gone over and unanimously a proved. It is ordered that the Board do now adjouitn until the next regular meeting. At a regular meeting of the Board of Supervisors of Frederick County, Virginia, on Monday, April 12th, 1937. Present: C. I. Brumback, Chairman, P. H. Gold, W. H. Branner, E. W. Adams, C. M. Rosenberger, B. P. Harrison, Commonwealth's Attorney, Lee N. Whitacre, Commissioner of the Revenue, J. W. Newcome, Sheriff and Harry L. McCann, Treasurer. MINUTES OF THE PREVIOUS MEETINGS The minutes of the last regular meeting and of the two special meetings of March 13 and of April 5, were read and unanimously approved. BAND STAND On motion it is ordered that the Apple Blossom Festival Committee be allowed to erect a band stand on the north east corner of the hitching yard, for use during the two nights of the Apple Blossom Festival. Said stand to be erected an( torn down at the expense of the committee. FENCE AT COUNTY HOME The committee for the County Home is authorized and directed to purchase wire to build a fence at the County Home, which County Home property adjoins the C. L. Robinson Estate, Fred Robinson, Charles A. Lupton Estate and Bond Borthers. The above named adjacent landowners to repair and rebuild their portion of said fence. It is further ordered that a copy of this minute be sent to each of the above named parties. 0 101 TRANSFER OF FUNDS Whereas, Opequon District owes no more District road debts; it is ordered that all balances accumulated now and hereafter from unpaid taxes in Opequ on District for Opequon Road District debt be transferred to the The County School Fund to be applied to The Opequon District School debts made prior to consolidation of the County unit school system. TRANSFER OF FUNDS It is ordered that the Treasurer transfer from The General County Fund to The Virginia Public Assistance Fund, $679.00 for the period beginning April 1, 1937 and ending July 1, 1937. REPORT OF I. FRED STINE I. Fred Stine, County Agent, presented his report and the same was unanimously approved. REPORT OF MRS. NALLEY Mrs. Eulalia S. Nalley, Superintendent of the Board of Public Welfare, presented her report and the same was unanimously approved. CHECK TO R S. SYJTH ESTNTE It is ordered that a check be drawn by the Clerk, payable to the estate of R. S. Smith for the sum of $489.09. It appearing from the auditor's report that R. S. Smith, former County Treasurer, had carried from time to time certain of his personal funds which had accrued from commissions several years back while he worked under a fee system and in order to close his accounts, it is necessary to with- draw this amount from The General County Fund to balance his books as Treasurer. REPORT OF III SS FARRAR Miss Elizabeth Farrar, Home Demonstration Agent, presented her report and the same was unanimously approved. STATE HIGHWAY COMMISSION MEETING On motion, the Board hereby authorizes the Chairman and as many of the other members of the Board to attend the hearing of the Highway Commission at Lynchburg on April 14, 1937, asking that Frederick County be allotted at least $25,000.00 more money for the secondary road systemp and that Route 275 (from Route 50 Highview)and Route 50 to the Shenandoah River, be completed. RAISE OF SCHOOL LEVY The School Board appeared before the Board and presented tentative budget for the fiscal year beginning July 1, 1937 and ending July 1, 1938, wherein they show a deficit for the year ending July 1, 1937 of $10,327.84, in the ope tion of an eight months school system in Frederick County; and Whereas, the said School Board asked the Board of Supervisors to increase the County levy for school purposes from 901 to $1.00 to help wipe out this deficit and to increase the teachers salaries 5jo, and the said increase on the present 102 valuation would only represent 60% of the deficit as shown in the fiscal year ending July 1, 1937. After due consideration, the question was discussed from many angles and a record vote was taken on the question of the increase of the County levy: Mr. Rosen for; Mr. Adams, against; her. Branner, against;. Mr. Gold, for; and Mr. Brumback, for. Whereas said motion was carried. ROAD PASSING OPEQUON M. PRES. CHURCH It was brought to the attention of the Board in regards to a former petition and resolution passed by the Board on May 11, 1936, relative to a road leading off Route 11 at Kernstown, passing by the Opequon Memorial Presbyterian Church, intersecting with Route 652; the Highway Department is asked to consider this road on behalf of these petitioners and the congregation who attend this Church to have this road maintained and kept in a passable condition. THE DOUBLE "S" CURVE Whereas, U. S. Highway No. 50 is a main travelled east and west highway extending entirely across the continent and carries very heavy traffic the northern portion of Virginia; and Whereas, said Route No. 50 enters Virginia at the state line between Hampshire County, West Virginia, and Frederick County, Virginia, and at a point in Frederick County, Virginia, approximatelk thirteen miles west of Winchester said high- way passes over a grade and a series of blind curves known as the "Double S "; and Whereas, the State of West Virginia has improved said highway across that state, largely eliminating dangerous curves so that the travelling public entering Virginia no longer anticipates such dangers as exist at said "Double S" and because of this fact numerous serious accidents have occured at said point in Virginia; Now, therefore, be it resolved by the Board of Supervisors of Frederick County, Virginia, at regular session, that the State Highway Commission of Virginia be, and it is hereby requested to re- locate and re -build said Route No. 50 at said point known as the "Double S" to the end that said blind curves and general condition may be eliminated and the said road may be made reasonably safe for the travel- ling public. Warrants Nos. 1974 to 2037, inclusive, totaling $2,828.59, were approved and ordered to be paid from The General County Fund. Warrants Nos. 128 to 134, inclusive, totaling $110.90 were approved and ordered to be paid from The Dog Fund. Warrants Nos. 267 to 312, inclusive, totaling $1,128.47 were approved and ordered to be paid from The Virginia Public Assistance Fund. It is ordered that the Board do now adjourn. ,CHAIRMAN 103 At a Special Meeting of the Board of Supervisors of Frederick County, Virginia, held at the Court House thereof, on Friday, April 23rd, 1937. Branner, E. W. Adams, P. H. Gold, J. W. Newcome, Sheriff, W. C. Poston, Resident Engineer H. L. McCann, Treasurer, and B. P. Harrison, Commonwealth's Attorney. BUFFLICK AND FORD ROADS By unanimous consent, Resident Engineer William C. Poston, after-July 1, 1937, is asked to proceed as soon as possible /to.construct and surface treat the Bufflick and Ford roads around the airport. QUARRY AND CRUSHING PLANT be requested to make available additional funds to operate a full time quarry and crush- ing plant of stone for the secondary road system of Frederick County. resolution to the State Highway Commission, forthwith. ADDITIONAL FUIDS $49,300.00, and work, leaving $30,300.00 additional needed to complete the,-said projects. Therefore, this Board urges the Highway Department to make a desperate effort to set up funds in the amount of $30,300.00 to complete the said project PRESENT: C. I. Brumback, Chairman, C. M. Rosenberger, W. H. On motiom;. it is ordered that the State Highway Commission It is ordered that the Clerk shall certify a copy of this Whereas, certain projects, hereinafter listed, represent Whereas, there is only $19,000.00 available for construction LIST OF PROJECTS Route No. Local Name From - To Length Description of Est. Cost Recommended work 557 Senseney Road 664 Stephenson Road 671 White Hall Road 615 I4t. Olive Road 600 Kern Road E.C.L.Winchester - 0.8 Mi. East Int.Rt. 11 - 1.3 Mi. East Int. Rt. 661 - White Hall ?sear Int. Rt. 50 Gainesboro - North 0.8 Surface Treatment $900.00 1.3 Surfa 4e Treatment 1300.00 1.8 Surface Re- Treatment 2000.00 Construction one 20' span bridge and approaches Paint and repair two steel bridges 689 Light Road Int. Rt.600 - 0.3 Mi. North 0.3 622 Cedar Creek Grade End of present 5.0 S.T. toward Marlboro 628 Middle Road End of present S.T. - Int. Rt. 622 Relocate connection with Rt.600 and con- struct one small bridge Widen,ditch, drain and surface with crushed stone where requirdd 6.5 Widen,ditch,drain and surface with crushed stone where required 1000.00 500.00 5200.00 i 104 608 Wardensville Grade Int. Rt.50 - 6.0 MI.S. 6.0 Widen, straighten, improve W. toward Mt.Williams drainage and surface with crushed stone where required 4800.00 638 Riding Chapel Road Int. Rt. 11 - Warren Co. 4.4 Grade, drain and surface Line with crushed stone 6600.00 650 Jones Road Int. Cedar Creek Grade - Int. }diddle Road 1.5 Grade, drain and surface with crushed stone 4500. 669 Rest Road Int. Rt. 11 - West 3.0 Spot surface with 1500. crushed stone 693 Collinsville Road 645 Bufflick Road 646 Ford Road 657 Senseney Road Int. Rt. 7 at Cross 4.4 Drain and surface 4400. Junction - 4.4 MI.N. where required Int. Rt. 3 - Iht. Rt. 1.7 Grade, drain and surface 4400. 646 via Air Port and surface treat Int. Rt. 50 - Int. Rt. 645 0.7 Grade, drain and surface 2000. and surface treat 0.8 Mi. E. ECL Win- 3.4 Condition, drain and chester - Clarke Co. surface with crushed Line stone. Total = $ 49 And it is further ordered that the Clerk shall certify a copy of this resolution to the State Highway Department immediately. R. S. SMITH ESTATE Whereas, the Attorney General has ruled that the warrant for $86.24, issued to the estate of the late R. S. Smith, should have been for $36.12 for salary and office expenses. Therefore, it is ordered by the Board of Supervisors that Mrs. R. S. Smith be requested to refund $50.19, the difference between the above amounts, to the County Treasurer and it is ordered that a corrected expense account be submitted to the State. WINDOWS AT CLERK'S OFFICE It is agreed between theccontractor of the Clerk's Office and the Board of Supervisors that the contractor A be permitted to change from the specifi- cations as written on said Clerk's Office, in regards to -the windows;. that the contractor I may use all wood, frame and windows instead of steel sash and frames as specified in the specifications throughout the old and new structure at the same price named in tract by contractor and lintels be placed in all windows of old structure; the cosh and installation of same to be paid by party of the first part and all new shutters to be used throughout the old and new structure except in the western exposure of the new structure which contractor may ise the old steel shutters now on the old structurewith no additional cost to the party of the first part. It is ordered -that the Board do now adjounn. t