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HomeMy WebLinkAboutCPPC 01-05-93 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development 703 / 665-5651 Fax 703/678-0682 [MEMORANDUM TO: Comprehensive Plans and Programs Committee FROM: Kris C. Tierney, Deputy Planning Director RE: Meeting Date and Agenda DATE: December 28, 1992 There will be a meeting of the Comprehensive Plans and Programs Committee on January 5, 1993 at 10:00 am in the Conference Room of the Planning and Development Office. Please let me know if you are unable to attend. AGENDA 1. Discussion with Ed Strawsnyder of maintenance facility needs at the landfill. 2. Discussion of requested increase in funds in 1993 for renovations to the James Wood Middle School (Amherst Campus). See attached letter from Tom Sullivan. 3. Discussion of priorities in 1993 CIP and possible recommendation to Planning Commission and Board of Supervisors. 9 North Loudoun Street P.O. Box 601 Winchester, VA 22601 Winchester, VA 22604 Frederick County Public Schools 1415 Amherst Street Post Office Box 3508 Winchester, Virginia 22601-2708 i----"-. -� Telephone: (703) 652-3888 — FAX (703) 722-278$ Administrative Assistant to the Superintendent �1�� s ffc i To: Mr. Chris Tierney Frederick County Planning Department 9 N. Loudoun Street Winchester, VA 22601 FromThomas Sullivan, Administrative Assistant to the Superintendent Date: December 17, 1992 Subject: 1993-1994 Capital Improvements Plan As you recall at the December 15th meeting concerning the Capital Improvements Plan, Mr. Malcolm indicated that he was considering a request to adjust the projected amount needed in 1993 for the renovations of James Wood Middle School (Amherst Campus). Currently we are still considering the scope of the work necessary at James Wood Middle School for the summer of 1993. The architectural firm of Mills, Oliver and Webb, Inc. is still in the process of developing specifications and obtaining cost estimates. Do to the uncertainty of our plans at this point, we would like to request that the amount needed for the renovation of James Wood Middle School be increased from $ 500,000 to $ 700,000. Once we have completed our plans and developed more detailed cost estimates we will adjust this figure, if necessary. If you have any additional questions please do not hesitate to contact me at your earliest convenience. TMS/kdh -z4e deri*Lk C.40un.ty CAPITAL I PLAN 1993-1994 FISCAL YEAR AS RECOMMENDED BY THE FREDERICK COUNTY PLANNING COMMISSION AND ADOPTED BY THE FREDERICK COUNTY BOARD OF SUPERVISORS C0 O 1738 CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY 1993-94 The Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local planning commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the County for the ensuing five years. The CIP is updated annually. Projects are removed from the plan as they are completed or as priorities change. The plan is intended to assist the county Board of Supervisors in preparation of the county budget. In addition to determining priorities for capital expenditures, the county must also ensure that projects contained within the CIP conforms to the Comprehensive Policy Plan. The annual review process begins with the submission of capital expenditure requests from County departments and citizens in the fall of the year. These requests are reviewed by the Comprehensive Plans and Programs Committee, a subcommittee of the Planning Commission. The Committee meets with representatives of departments making expenditure requests and determines a recommended priority and amount for the various requests. This recommendation is passed to the Planning Commission which in turn makes a recommendation to the Board of Supervisors. The CIP is strictly advisory. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further into the future it is projected. PROJECT RECOMMENDATIONS 1. School Board Projections Construction of Sherando High school is well underway and is scheduled to be open for the 1993 school year. Plans are that upon the opening of Sherando, James Wood Ridge Campus will be converted from a facility serving grades 11 and 12 to a facility serving grades 9 through 1.2. The James Wood Amherst Campus will be converted from a facility serving grades 9 and 10 to a middle school serving grades 6 through 8. Several school renovation projects are also proposed. Funding is being requested for either the purchase of land to relocate the schools vehicle maintenance facility, or to expand the existing facility. A new elementary school is proposed in the area of the Route 7 corridor. This school. would serve to eliminate the need for modulars at Stonewall and Senseny Road elementary as well as move classrooms out of the basement of Stonewall. It is possible that a site could serve as the location for a new elementary school a new high school and a new vehicle maintenance facility. Factors affecting this will be the availability of suitable land and funds, the rate of increase in school enrollment and the haste with which a new maintenance facility becomes necessary. Current thinking is that with some expansion the existing facility could meet county needs for another two to five years. 2. LANDFILL AND COMPACTOR PROJECTS Proposed landfill projects include a new household hazardous waste storage facility, a new maintenance facility, and a new compactor site along Middle Road. An expansion of the landfill is also needed since the existing landfill has a remaining life expectancy of nine months (August 1993). The proposed expansion has an estimated life of 25 years. 3. PARKS AND RECREATION PROJECTS Masterplans for the Clearbrook and Sherando parks were adopted in 1987, which describe a complete program for park improvements. These Masterplans reflect the recommendations of County residents and national standards as outlined in the Virginia Outdoor Plan. Accordingly, the Parks and Recreation Commission has prioritized its own proposals and projects have been included in the priority order they provided. Several projects are underway at Sherando Park in conjunction with the adjoining Sherando High School project. These projects will provide facilities to be shared by the High School and the Parks and Recreation Department. Several subsequent projects will involve Clearbrook Park. 4. SANITATION AUTHORITY PROJECTS The Sanitation Authority is proposing four projects to be included in the Plan for the next five years. In order of priority, they include: The Expansion of the Parkins Mills Wastewater Treatment Plant The Frederick County Water Treatment Plant 11 Water Transmission Lines A Water Storage Tank at the Authority Headquarters Site The Water Transmission Lines will include providing water service to the Route 522 South area. PROJEC'I' FUNDING School projects are funded through loans from the Virginia Public School Authority or Literary Loan Fund. Sanitation Authority projects will be funded by the Sanitation Authority working capital funds and Virginia Resources Authority Revenue Bonds. Landfill projects are funded by retained funds generated by the landfill fees. Funding for Parks and Recreation projects will come from the unreserved fund balance of the County. In order to carry out Parks and Recreation projects in this plan, the Parks and Recreation Commission needs to actively seek private sources of funding or cooperation. Frederick County Capital Improvements Plan, 1993-94 (Thousands of Dnllars) Projects 1,000 Project (In order of priority) 1993-94 1994-95 1995-96 1996-97 1997-98 Total 1 Sherando High School 5,000 5,000 2 Frederick Co. Middle 1,060 1,500 5,000 1,060 School Renovation 700 700 3 J. W. Ridge 1,000 1,000 Conversion 4 J.W. Amherst Renovation 500 500 5 New Elementary School III 700 1,500 5,000 7,200 6 Senseny Elementary 700 700 Renovation 7 Stonewall Elementary 450 450 Air Conditioning 8 Robinson Elementary 450 450 Air Conditioning 9 Landfill - Household 25 25 Hazardous Waste Storage 10 Landfill - Maintenance 300 300 Facility 11 Landfill - Expansion 2,000 2,000 Frederick County Capital Improvements Plan, 1993-94 (Thousands of Dollars) Projects Project (In order of priority) 1993-94 1994-95 1995-96 1996-97 1997-98 Total 12 Middle Road 30 30 Compactor Site 13 Tennis/Basketball 491 491 Complex - Clearbrook 14 Open Play Area - 183 183 Water Tower 15 Softball Complex - 433 433 Sherando 16 New School Transportation 200 200 Garage 17 Frederick High School 1,000 1,000 12,000 12,145 26,145 18 Baseball Field 208 208 Renovation - Sherando 19 Open Play Area - 201 201 Clearbrook 20 Support Facilities - 88 88 Clearbrook Frederick County Capital Improvements Plan, 1993-94 (Thousands of Dollars) Projects Project (In order of priority) 1993-94 1994-95 1995-96 1996-97 1997-98 Total 21 Soccer Complex - Sherando 643 337 980 22 Tennis/Picnic Area - 564 564 Sherando 23 Shelter/Stage Seating - 295 295 Clearbrook 24 Park Land In Western 1,063 1,063 Frederick County 25 Maintenance Compound & 155 155 Office - Sherando 26 Exercise/Open Play/ 273 273 Picnic - Clearbrook 27 Amphitheatre - Sherando 645 645 28 Nature Center/Picnic Area - 407 407 Western Fred Co. Park TOTAL 14,522 4,640 18,196 13,208 1,480 52,046 Total of Funding Sources 1993-94 1994-95 1995-96 1996-97 1997-98 Total SCHOOL TOTAL 11,060 3,500 17,000 12,145 0 43,705 Unless otherwise specified, all School Board projects are to be funded through the Virginia Public School Authority or Literary Loan Fund. LANDFILL TOTAL 2,355 0 0 0 0 2,355 Unless otherwise specified, all Landfill projects are funded through fees. UNRESERVED FUND 1,107 1,140 1,196 1,063 1,480 5,986 BALANCE TOTAL Unless otherwise specified, only Parks and Recreation projects are to be funded by the Unreserved Fund Balance of Frederick County. FREDERICK COUNTY SANITATION AUTHORITY SEWER AND WATER PROJECT PRIORITY LIST PRIORITY 1 EXPANSION OF PARKINS MILLS WASTEWATER TREATMENT PLANT Description: Expand the existing 0.5 MGD Parkins Mills Plant to 2.0 MGD. Capital Costs: 5,130,000 Justification: Must meet the demands of additional wastewater treatment capacity for five to ten years of growth in the Stephens Run Service Area. Construction Schedule: Begin FY -93 with completion in FY -94. PRIORITY 2 FREDERICK COUNTY WATER TREATMENT PLANT Description: Construction of a 4.0 MGD plant to treat water drawn from the quarries west of Stephens City. Capital Costs: $2,400,000 Justification: To provide potable water for the Authority and the Town of Stephens City more economically than relying solely upon purchase of water from the City of Winchester. Construction Schedule: Begin FY -93 with completion by FY -94. PRIORITY 3 WATER TRANSMISSION LINES Description: Construction of the following water transmission lines: a) Connection between the water treatment plant to the Town of Stephens City and the Sanitation Authority's existing main. b) Connection between Greenbriar Subdivision and State Route 642. c) Connection along State Route 642 between Wakeland Manor and Route 522 d) Connection along Route 522 between the intersections of State Routes 645 and 644. And tie-in the existing water line on State Route 850 and remove the wells from service in the Southview subdivision. e) Connection along Route 522 South between the intersections of State Routes 644 and 642. f) Connection between existing water facilities on State Route 645 and Route 50. g) Connection between existing water facilities on Route 50 and State Route 652. h) Connection along State Route 656 between existing facilities on State Route 657 and Route 7. i) Connection between existing water facilities on Route 7 and Baker Lane to include an additional water line crossing Route 7. j) Connection between existing water facilities in Fort Collier Industrial Park and State Route 810. k) Connection between the quarry well and the water treatment plant for water -line projects. Capital Costs: $2,803,160 Justification: These transmission lines will connect the various distribution systems enabling the Authority to provide water from the treatment plant to be built west of the town of Stephens City. These mains will provide greater volumes of water to most distribution systems, thereby reducing the occurrences of low pressures and enhancing fire flows. Construction Schedule: Begin FY -93 with completion in FY -94. Priorijy 4 WATER STORAGE TANK AT AUTHORITY HEADQUARTERS SITE Description: Construction of a 0.5 million gallon hydro -pillar water storage tank. Capital Costs: Estimate $950,000 Justification: This water tank will provide reserve/emergency storage for the Stephens Run Service Area. Construction Schedule: Proposed for FY -94.