HomeMy WebLinkAboutSeptember 22, 1999 Regular Meeting
324
A Regular Meeting of the Frederick County Board of Supervisors was held on September
22, 1999, at 7:15 P.M., in the Board of Supervisors' Meeting Room, County Administration
Building, 107 North Kent Street, Winchester, Virginia.
PRESENT
Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; Charles W. Orndoff,
Sr.; W. Harrington Smith, Jr.; Robert M. Sager; and Margaret B. Douglas.
CALL TO ORDER
Chairman Longerbeam called the meeting to order.
INVOCATION
The invocation was delivered by Supervisor Sager in absence of a minister.
ADOPTION OF AGENDA
County Administrator Riley advised that there were two items on the agenda, Tab H and I
that are being postponed until the December 8 board meeting.
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the agenda was
adopted as presented by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
CONSENT AGENDA
County Administrator Riley suggested the following tab for approval under the consent
agenda:
1. Emergency Communications Commission Report - Tab M.
Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, the consent
agenda was approved as noted above by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
MINUTES
Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the minutes of
Board of Supervisors Meeting of 09/22/99
Minute Book Number 26
325
the regular meeting of August 25, were approved as presented by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the minutes of
the regular meeting of September 8, were approved as presented by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
CITIZEN COMMENTS
Ms. Shanholtz, Opequon District, appeared before the Board to advise them ofthe terrible
odor that continues to permeate the Stephens City area in and around the Stelzel Hog Factory. She
asked the board what they planned to do to correct this annoying situation inasmuch as they were
the ones who issued the permit for this operation.
County Administrator Riley advised Ms. Shanholtz that she was incorrect in her statement
that the board of supervisors issued the permit when in actuality it was the State Department of
Environmental Quality that issued the permit.
Chairman Longerbeam reiterated what County Administrator Riley had said and advised Ms.
Shanholtz, as well as the other citizens of Stephens City, to contact Ms. Shumaker with DEQ.
Supervisor Smith advised Ms. Shanholtz, and other concerned citizens that were present, of
Ms. Shumaker's phone number in Bridgewater.
COUNTY OFFICIALS
COUNTY TREASURER C. W. ORNDOFF. JR. PRESENTS ANNUAL REPORT TO
THE BOARD
County Treasurer C. W. Orndoff, Jr. appeared before the board at which time he presented
his annual report.
He requested board action on the following accounts:
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, $3,351.80 is to be
charged off this amount which represents delinquent accounts from the Landfill.
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326
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, $2,881.00 is to
be charged off for accounts owed of$5.00 or less.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, authorization was
granted to publish the personal property delinquent list for the year 1998.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
Treasurer Orndoff explained to the board about his plans to incorporate mailing county decal
applications at the same time as the tax bills. This will be discussed at a later Code & Ordinance
Committee Meeting. He further explained about the car tax and how this was being administered
by his office.
CAPITAL FACILITIES FISCAL IMPACT MODEL PUBLIC HEARING
SCHEDULED FOR THE BOARD MEETING OF OCTOBER 13
Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, the Capital
Facilities Fiscal Impact Model is scheduled for a public hearing at the board meeting of October 13.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
Board of Supervisors Meeting of 09/22/99
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327
PUBLIC HEARINGS:
PUBLIC HEARING - OUTDOOR FESTIVAL PERMIT REOUEST - THE
WINCHESTER EXCHANGE CLUB - APPROVED
Ms. Ann Lewis was present on behalf of the Winchester Exchange Club to answer any
questions the Board might have.
There was no public input.
Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff the outdoor
festival permit for the Winchester Exchange Club was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
PUBLIC HEARING - RESOLUTION (#013-99) PROPOSING SCHOOL BOND
FINANCING BY THE COUNTY OF FREDERICK. VIRGINIA IN ACCORDANCE
WITH SECTION 15.2-2606 OFTHE CODE OF VIRGINIA. 1950.AS AMENDED ON
THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS (THE "BONDS")
OF THE COUNTY IN THE ESTIMATED MAXIMUM AMOUNT OF $4.100.000 TO
FINANCE CERTAIN CAPITAL PROJECTS FOR SCHOOL PURPOSES -
APPROVED
Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, the resolution
authorizing the issuance of $4, 100,000 general obligation school bonds of the County of Frederick,
Virginia, to be sold to the Virginia Public School Authority, was approved by the following recorded
vote: (a complete copy of this resolution is on file in the office of the county administrator).
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
PLANNING COMMISSION BUSINESS
PUBLIC HEARINGS:
PUBLIC HEARING - CONDITIONAL USE PERMIT #13-99 OF MARY C. DIXON.
FORA F AMIL Y DAY HOME (CHILD CARE)' THIS PROPERTY IS LOCATED AT
128 MEADOWBROOKE DRIVE AND IS IDENTIFIED WITH PROPERTY
IDENTIFICATION NUMBER 85B-1-22 IN THE OPEOUON MAGISTERIAL
DISTRICT - APPROVED
Mark Cheran Planner I, presented this request to the board.
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328
There was no public input
Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, CUP #13-99 was
approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
PUBLIC HEARING - CONDITIONAL USE PERMIT #14-99 OF JAMES A.
COOPER FOR A CUSTOM AUTO DETAILING BUSINESS. THIS PROPERTY IS
LOCATED AT 189 McCARTY LANE AND IS IDENTIFIED WITH PROPERTY
IDENTIFICATION NUMBER 65-3-7 IN THE SHAWNEE MAGISTERIAL
DISTRICT - APPROVED
Planner I Mark Cheran presented this request to the Board at which time he advised this CUP
was approved by the planning commission with conditions.
There was no public input.
The applicant was not present at the meeting.
Planning Director Kris Tierney explained the conditions that are being proposed would have
to be done before operations can start.
Commissioner ofthe Revenue Ellen Murphy explained that someone else was running the
business prior to Mf. Cooper.
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, CUP #14-99 was
approved as presented by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
PUBLIC HEARING - CONDITIONAL USE PERMIT #15-99 OF LYNNE AND
TIMOTHY RICKARD FORAN ASSISTED LIVING FACILITY. THIS PROPERTY
IS LOCATED AT 113 EDGEWOOD DRIVE AND IS IDENTIFIED WITH
PROPERTY IDENTIFICATION NUMBER 65-D-1-3-28 IN THE STONEWALL
MAGISTERIAL DISTRICT - APPROVED
Planner I Mark Cheran presented this request to the board.
Mf. & Mrs. Rickard was present on behalf of their request.
The question was raised about the number ofresidents the Rickard's planned on having
within their home.
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329
Mrs. Rickard explained that she could not handle more than three at a time; therefore, she
only needed a permit for three.
It was pointed out by Chairman Longerbeam that a permit was not needed for any number
less than five.
Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, CUP # 15-99 was
approved, in the event that the Rickard's should decide to add additional residents, they would be
within the law to do so.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
PUBLIC HEARING - REOUEST TO EXTEND SEWER SERVICE TO THE
WHITFIELD SUBDIVISION. LOCATED ON THE EAST SIDE OF DOUBLE
CHURCH ROAD (ROUTE 641). APPROXIMATELY 3/4 MILES SOUTH OF
FAIRFAX PIKE (RT. 277) IN THE OPEOUON MAGISTERIAL DISTRICT AND IS
IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 86A-2 AND 86A-3.
ALL LOTS - POSTPONED
This request was postponed at the request of JASBO, Inc., Jim Petry, Vice President -
Development.
PUBLIC HEARING - REOUEST TO EXPAND THE URBAN DEVELOPMENT
AREA (UDA) TO INCORPORATE A 16.9-ACRE PORTION OF A 41-ACRE
PARCEL. THIS PARCEL IS LOCATED ON THE SOUTH SIDE OF CEDAR
CREEK GRADE (ROUTE 622). ADJACENT TO THE CITY OF WINCHESTER
CORPORATE BOUNDARY IN THE BACK CREEK MAGISTERIAL DISTRICT
AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 63-A-2 -
POSTPONED
This item is being postponed at the request of the planning department as this item is
awaiting approval from the sanitation authority. It is currently scheduled as a public hearing item
at the planning commission meeting of October 20, and onto the board of supervisors at their
meeting of November 10.
PUBLIC HEARING - THE FREDERICK COUNTY BOARD OF SUPERVISORS
GIVES NOTICE OF ITS INTENTION TO ENTER INTO A BOUNDARY LINE
ADJUSTMENT AGREEMENT BETWEEN THE COUNTY OF FREDERICK.
VIRGINIA. AND THE TOWN OF STEPHENS CITY. VIRGINIA - POSTPONED
UNTIL THE BOARD MEETING OF DECEMBER 8
Planning Director Kris Tierney presented this request to the Board at which time he
explained that the Town of Stephens City had their required public hearing in August. He further
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330
explained that once this is approved by the Board, it would then need to go to the courts.
County Administrator Riley advised the board that he had received phone calls from citizens
and farmers of the Stephens City area that are concerned about the wellhead protection ordinance.
Discussion followed as to whether to proceed with the public hearing as advertised inasmuch
as information had not been received from Stephens City about the wellhead ordinance; however,
it was felt that the board would proceed with the public hearing at this time.
Mayor of Step hens City, Ray Ewing, appeared before the board and advised them that no one
appeared at the town's public hearing to oppose this boundary line adjustment. He stated that the
suggestion that if the wellhead ordinance is enacted would put the farmers out of business is
ridiculous. Mayor Ewing went on to explain that a new committee has been formed, and they are
having their first meeting, at this same time, to discuss this entire matter.
County Administrator Riley addressed certain statements made by Mayor Ewing and
explained that if this wellhead ordinance is enacted, as is being proposed by the Town of Stephens
City, there would be a duplication oflaws, many of which are already on the books.
An in-depth discussion followed between Mayor Ewing, County Administrator Riley, and
Chairman Longerbeam about this boundary line adjustment request and the proposed wellhead
ordinance.
David Griffin, local attorney representing the Town of Stephens City, appeared before the
Board to explain why the Town of Stephens City was pursuing this boundary line adjustment request
as well as the wellhead ordinance.
Butch Fravel, member of Stephens City Town Council, appeared before the board to address
this issue. He told the board if their plans are not to approve the boundary line adjustment, based
on what was being proposed through the wellhead ordinance, that was illegal, as the town has the
right to govern out 10 miles. Mr. Fravel advised that he had spoken with Albert Messick and his
understanding was that Mr. Messick was okay with what the Town of Stephens City was proposing;
however, ifthat is not the case then he will not vote to approve the wellhead ordinance. Mr. Fravel
asked County Administrator Riley for names of those he has spoken with.
County Administrator Riley responded Stephen Grant.
Supervisor Sager stated that he has been dealing with this issue off and on for the last four
years and he feels it is time to make a decision and move on; therefore, he moved to approve the
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331
boundary line adjustment with the Town of Stephens City. Supervisor Douglas seconded the
motion.
Supervisor Sager inquired of County Attorney Lawrence Ambrogi if everything appeared
to be in order with the document that was presented to the board.
County Attorney Ambrogi replied yes as far as the wording and form, etc.
County Administrator Riley advised the Board that they may want to postpone this matter
until such time as the Town of Stephens City takes final action on the wellhead ordinance to make
sure they are in agreement with the ordinance.
Supervisor Sager withdrew his motion and Supervisor Douglas withdrew his second.
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, this boundary line
adjustment request from the Town of Stephens City is postponed until the board meeting of
December 8.
PUBLIC HEARING - REZONING REOUEST #14-99 OF SHOCKEY INDUSTRIES.
INC. AND SHOCKEY REALTY COMPANY TO REZONE 2.3 ACRES FROM RP
(RESIDENTIAL PERFORMANCE) DISTRICT TO B2 (BUSINESS GENERAL)
DISTRICT. AND 2.8 ACRES FROM M2 (INDUSTRIAL GENERAL) DISTRICT TO
B2 (BUSINESS GENERAL ) DISTRICT. THIS PROPERTY IS LOCATED ON THE
WEST SIDE OF MARTINSBURG PIKE (U.S. ROUTE 11). APPROXIMATELY 600'
NORTH OF LEE AVENUE. IN THE STONEWALL MAGISTERIAL DISTRICT
AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBERS 54A-l-l.
54A-I-2. 54A-I-3. 54A-I-15A AND 54-A-16 - APPROVED
Assistant Planning Director Evan Wyatt presented this request to the board advising that the
planning commission recommended approval.
There was no public input.
Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, rezoning request
#14-99 was approved as presented by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
OTHER PLANNING ITEMS
RESOLUTION IN SUPPORT OF STATE FUNDING FOR CONSERVATION
EASEMENTS - RECEIVED AS INFORMATION
Planning Director Kris Tierney presented this request to the board noting that it was being
presented on behalf of a coalition of conservation organizations. He went on to explain that the
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332
coalition is lobbying the state to allocate funds to the Virginia Land Conservation Foundation
(VLCF). These funds would be earmarked for grants to local governments. The coalition is
proposing that the commonwealth provide $40 million from the state's share of the recordation tax.
Mr. Tierney explained that staff believes that such a program could be of great value to
Frederick County in securing easements on Battlefield or other land worthy of preservation.
Following some discussion the board felt this should be received as information only.
COMMITTEE REPORTS
EMERGENCY COMMUNICATIONS COMMISSION REPORT - APPROVED
UNDER CONSENT AGENDA
The Frederick County Emergency Communications Commission met on Tuesday, September
16,1999 at 5:18 P.M. The following Commission members were present: Chairman Robert Sager,
Don Jackson, and Steve Eells. Also present this date were Public Safety Communications Director
John Webb, Lieutenant Joey Henry, and Director of Fire and Rescue Gary DuBrueler.
The following items were discussed:
*** Items Not Requiring Action ***
1. Communications Director's Report
A. CAD Status
Gary DuBrueler and Don Jackson have viewed the Da Pro System and have agreed to the
acquisition. A time line oflate October was set for installation with training beginning in November.
System will be in full operation by January 1,2000.
A motion was made by Don Jackson and seconded by Steve Eells to proceed with the
acquisition of the Da Pro CAD System under previous established guidelines.
Old Business
Don Jackson inquired ifthe 5-year plan consisting of where we are now and where we hope
to be is still being considered. At this time all attention had been put on the acquisition of the new
CAD system; however, the 5-year plan is still in the works.
Next Meeting:
The Commission decided the meeting scheduled for September 27 would be bypassed. The
Commission will resume with regular monthly meetings beginning October 25, 1999.
FINANCE COMMITTEE REPORT
The Finance Committee met in the First Floor Conference Room at 107 North Kent Street,
September 15, 1999 at 8:00 a.m. The Finance Committee recommended an approved consent agenda
on items 6,7,8,9,10,15, and 16. The agenda items are as follows:
1. The Director of Fire and Rescue Requests a General Fund Supplemental
Appropriation in the Amount of $19.650.00 - Approved
These funds would be used for the purchase of needed computer equipment and related
software to allow the eleven fire and rescue companies to report required information to the Virginia
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333
Office of EMS. The Fire and Rescue Department has obtained a 50/50 matching grant from the
Rescue Squad Assistance Fund in the amount of$9,825.00. The finance committee recommended
approval of the expenditure and that the Fire and Rescue Association, at their next meeting on
September 20, 1999, consider funding the request from the Fire company Capital Reserve fund
balance. If the Fire and Rescue Association does not approve that the funds come from the Fire
Company Capital Reserve, then the Board of Supervisors can approve the funding from the
unreserved fund balance or return to the Finance Committee for discussion on funding. See attached
memo p.l-l5.
2. The Countv Administrator Will Provide Additional Information Rel.!:ardinl.!: the
Previous Proposal for Eauipment Maintenance Insurance.
See attached memo, p.16-25. The committee recommends that the county issue an RFP on
equipment maintenance insurance.
3. The Assistant Countv Administrator Will Present the Revised Credit Card Policy.
See attached memo, p.26-28. The committee endorses the revised credit card policy
restricting it's use for travel associated purchases only.
4. The Finance Director Requests a General Fund Supplemental Appropriation in the
Amount of $97.299.74. a Rel.!:ional Jail Fund Supplemental Appropriation in the
Amount of$8.974.00. a Landfill Fund Supplemental Appropriation in the Amount
of $58.900.00. an Airport Fund Supplemental Appropriation in the Amount of
$2.272.67. and an Airport Authoritv Capital Proiect Fund Supplemental
Appropriation in the Amount of $57.000.00 - Approved
These amounts represent outstanding purchase orders at June 30, 1999. See attached list,
p.29. The committee recommends approval.
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request
was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
5. The Commonwealth Attornev's Office ReQuests a General Fund Supplemental
Appropriation in the Amount of $444.98 - Apl'roved
This amount represents a carry forward for a digital camera and is requested to be placed in
line item 2201-7002-000-000 Furniture/Fixtures. No additional funds are required. See attached
memo, p.30-31. The committee recommends approval.
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request
was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
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Minute Book Number 26
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6. The Sheriff Requests a General Fund Supplemental Appropriation in the Amount
of $1.700.00 - Approved Under Consent Al.!:enda
This amount represents donations to the DARE Program and is requested to be placed in line
item 3102-5413-000-001 Drug Program. No additional local funds are required. See attached memo,
p.32. The committee recommends approval.
7. The Sheriff Requests a General Fund Supplemental Appropriation in the Amount
of $3.107.81 - Approved Under Consent Al.!:enda
This amount represents insurance reimbursement from V ACORP and is requested to be
placed in line item 3102-3004-000-002 Repair and Maintenance-Vehicle. No additional local funds
are required. See attached memo, p.33-34. The committee recommends approval.
8. The Sheriff ReQuests a General Fund Supplemental Appronriation in the Amount
of$1.390.0l- Approved Under Consent Al.!:enda
These funds represent two insurance checks received from V ACORP and request that this
amount be placed in line item 3102-3004-000-002 Repair and Maintenance Vehicle. No additional
local funds are required. See attached memo, p.35-37. The committee recommends approval.
9. The Director of Fire and Rescue Requests a General Fund Supplemental
Appropriation in the Amount of $1.300.25 - Approved Under Consent A~enda
These funds represent an insurance claim from V ACoRP for the light bar damaged in the
accident involving the 1989 Jeep Cherokee and it is requested that this money be placed in line item
3505-5408-000-000 Vehicle and Powered Equipment Supplies. No additional local funds are
required. See attached memo, p.38-39. The committee recommends approval.
10. The Director of Fire and Rescue Requests a General Fund Supplemental
Appropriation in the Amount of $340.00 - Approved Under Consent Aeenda
This represents insurance claims from V ACoRP for an auto claim dated April 23, 1999 in
regard to the hail damage caused to a fire and rescue vehicle. The funds were remaining in the FY99
budget and are requested to be appropriated in FY2000 to be placed in line item 3505-3004-000-002
Repair and Maintenance Vehicles. No additional local funds are needed. See attached memo, pAO-
42. The committee recommends approval.
11. The Buildin2 Inspections Department ReQuests a General Fund Supplemental
Appropriation in the Amount of$16.500.00 - Approved
These funds will be used to purchase a mid-size two-wheel drive pick up. This new vehicle
will replace the Chevy Corsica that has 140,000 plus miles with frequent maintenance expenditures.
The public works committee reviewed and endorsed this request at their 7/27/99 meeting and
forwarded the request to the Finance Committee. Additional local funds are needed. See attached
memo pA3-45. The committee recommends approval
Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request
was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sf. - Aye
12. The Administrator of the Lord Fairfax Health District Requests a General Fund
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Minute Book Number 26
335
Sunnlemental Apnronriation in the Amount of $4.386.11 - Allproved
This amount represents carry forward funds from FY 1999 for the Frederick County Health
Department. No additional local funds are required. See attached memo, p.46. The committee
recommends approval
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request
was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
13. The Parks and Recreation Department ReQuests a General Fund Supplemental
Appropriation in the Amount of $300.00 - Approved
These funds would be used for expenses associated with the 1999 Kid's on Golf program and
is requested to be placed in line item 7104-5412-000-002 Educational and Recreational Supplies.
No additional local funds are required. See attached memo, p.47-48. The committee recommends
approval.
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request
was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
14. The Director of Parks and Recreation Requests a General Fund Supplemeutal
Anpronriation in the Amount of $223.671.00 - Approved
This amount represents carry forward funds from FY 1999 and is requested that $7,018.00
representing grant money provided by the VA Council on Child Day Care be placed in line item
7104-5412-000-001 Recreational/Educational Supplies. Also, that $2,000.00, needed to complete
the installation ofthe playground equipment for the neighborhood parks be placed in line item 7109-
7900-000-000 Improvements Other Than Buildings. Additionally, $214,653.00 representing the
amount allocated for the Bike Trail Project(ISTEA), be placed in 711 0-7900-000-000 Improvements
Other Than Buildings. See attached memo, p.49. The committee recommends approval.
Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request
was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
15. The CFW Re!!ional Jail ReQuests a Re!!ional Jail Fund Sunnlemental
Apnronriation in the Amount of $341.32 - Approved Under Consent Al:enda
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Minute Book Number 26
This amount represents money received from an insurance claim. No additional local funds
are required. See attached memo, p.50. The committee recommends approval.
16. The Landfill Manal:er Requests a Landfill Fund Supplemental Annronriation in
the Amount of $535.07 - Ann roved Under Consent Al!:enda
This amount represents money received from an insurance claim and is requested to be
placed in line item 12-4204-3005-000-000 Maintenance Service Contracts. No additional local funds
are required. See attached memo, p.51-52. The committee recommends approval.
17. The School Finance Director Requests a Consolidated Services Fund Sunplemental
Apnronriation $3.268.00. a School Operatinl!: Fund Supplemental Apllronriation
in the Amount of $555.961.76. a School Food Service Fund Sunplemental
Apnronriation in the Amount of $4.574.40. a School Canital Project Fund
Sunnlemental Appropriation in the Amount of $63.715.36. a JW Hil!:h School
Athletic Fields Fund Supplemental Appropriation in the Amount of $6.000.00 and
an Elementary School-Back Creek District Fund Sunnlemental Appropriation in
the Amount of $5.877.430.70. - Approved
These amounts represent outstanding encumbrances for the school system at June 30, 1999.
See attached memo, p.53-62. The committee recommends approval.
Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the above request
was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, JI. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, SI. - Aye
**For Information Only**
1. Attached is a letter of appreciation from the Winchester-Frederick County Chapter ofthe
American Red Cross for the $10,000.00 donation. See attached memo, p.63.
2. Attached is a letter of appreciation from the Northern Virginia 4-H Educational and
conference Center for the $10,000.00 donation. See attached memo p.64.
3. Monthly financial reports for the General Fund, Regional Jail Fund, and Landfill Fund
for the month ending June 30, 1999, along with disclosing notes, as requested by the
committee. See attached memo, p.65-78.
BOARD OF SUPERVISORS COMMENTS
County Administrator Riley stated that he would like to bring to the board's attention the
results of the spending freeze that was enacted in February of this year. He explained that with
everyone's cooperation, the county had $3.6 million in unspent budgeted funds at the end of the
fiscal year, which more than covered the $667,000 needed to balance the fiscal 1999-2000 budget.
Supervisor Shickle asked at what point does the board of supervisors give directives for the
upcoming budget.
County Administrator Riley replied October.
Board of Supervisors Meeting of 09/22/99
Minute Book Number 26
337
UPON MOTION MADE BY SUPERVISOR SMITH, SECONDED BY SUPERVISOR
SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD
THIS MEETING IS HEREBY ADJOURNED. (TIME: 9:25 P.M.)
mes L. Longer eam
Chairman, Board of Supervisors
~~f
Joh . Riley, Jr.
Clerk, Board of Supervisors
i
Minutes Prepared By: ~(J.)'-<D ~ -r: .-=r:;c'-'1 ~Q ...t../
Carol T. Bayliss
Deputy Clerk, Board of Supervisors
Board of Supervisors Meeting of 09/22/99
Miuute Book Number 26