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HomeMy WebLinkAboutJuly 28, 1999 Special Meeting 291 A Special Meeting ofthe Frederick County Board of Supervisors was held on July 28, 1999, at 10:30 A.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; Robert M. Sager; and Margaret B. Douglas. CALL TO ORDER Chairman Longerbeam called the meeting to order. ADOPTION OF AGENDA County Administrator Riley requested the following items be added to the agenda: 1. ShawneeLand Resolution Ratifying Board of Supervisors' Action for Board Meeting of July 8, 1992. 2. Request from Director ofEDC June Wilmot for Authorization to Carry Forward $5,000. 3. Request from Director of Emergency Services Gary DuBrueler for Reimbursement of Expenses Incurred Recently During a Fire. 4. Approval of Landfill Closure Contract with Perry Engineering. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#006-99) RATIFYING. CONFIRMING. AND ADOPTING ACTION OF BOARD OF SUPERVISORS AT MEETING OF JULY 8.1992 WITH REGARD TO CERTAIN LOTS (256) IN SHA WNEELAND - APPROVED Commonwealth's Attorney Lawrence Ambrogi advised the Board that the previous action ofthe Board of Supervisors on July 8,1992, was approved as need be; however, all the details were not spelled out in the minutes; therefore, the need for this resolution in order that all parties understand exactly what was approved at the meeting of July 8, 1992. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the following resolution was approved: BE IT RESOLVED that the Board of Supervisors of Frederick County, Virginia, does this 28th day of July 1999, hereby ratify, confirm, and adopt the action of said Board of Supervisors at Board of Supervisors Meeting of 07/28/99 292 its regularly scheduled meeting on July 8, 1992. Whereby it accepted the conveyance of approximately two hundred fifty-six (256) lots or parcels of real estate, situated in the ShawneeLand Subdivision, to the ShawneeLand Sanitary District of Frederick County, Virginia, and in consideration of said conveyance all such parcels of real estate shall be exempt from payment and assessment of past and future Sanitary District fees, until said lots are sold. Passed this 28th day of July 1999. The above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#005-99) RE: WORKFORCE INVESTMENT ACT - APPROVED County Administrator Riley explained that this Federal Workforce Investment Act and the Virginia Workforce Council are new to the State as well as the localities, and the other counties included in this program are Clarke, Warren, Page and Shenandoah and the City of Winchester. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the following resolution was approved: WHEREAS, the new federal Workforce Investment Act and the Virginia Workforce Council will provide us with a unique opportunity to ensure Virginia's economic prosperity by guaranteeing that we have a quality workforce that is prepared to meet the employment challenges of the 21st century; and WHEREAS, the Governor, in consultation with the Virginia Workforce Council, shall designate local workforce investment areas in order for the state and localities to receive funding under the Workforce Investment Act, Title I; and WHEREAS, localities will appoint a local workforce investment board and youth council, which will develop a plan for the allocation of workforce training funds; NOW, THEREFORE BE IT RESOLVED, the County of Frederick willjoin the Counties of Clarke, Warren, Page, and Shenandoah and the City of Winchester to form a local workforce investment area within which a youth council will be appointed as well as a local workforce investment board. ADOPTED this 28th day ofJuly 1999 The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye $37.500 FOR DIGITAL PHOTOGRAPHS FOR THE 2001 GENERAL REASSESSMENT. AS PROPOSED BY BLUE RIDGE APPRAISAL COMPANY. Board of Supervisors Meeting of 07/28/99 293 CARRIED OVER FROM BOARD MEETING OF JULY 14.1999 - APPROVED Commissioner of the Revenue Ellen Murphy, and Mike Didawick with Blue Ridge Appraisal, were present to explain further why these digital photographs would be beneficial to the county Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the expenditure of$37,500 for digital photographs as quoted by Blue Ridge Appraisal Company was approved by the following recorded vote: James 1. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye REOUEST FROM ECONOMIC DEVELOPMENT DIRECTOR FOR POSITION RECLASSIFICATION - APPROVED EDC Director June Wilmot was present to explain to the Board that she would like to reclassify the Research Analyst position (Range 20) to an Economic Development Deputy Director (Range 25). The Research Analyst position was recently vacated by the resignation of Garland Miller. Upon motion made by Supervisor Douglas, seconded by Supervisor Sager, the request of EDC Director June Wilmot was approved by the following recorded vote: James 1. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye RESOLUTION (#008-99) IN SUPPORT OF FUNDING FOR KERNSTOWN ACOUlSITION - APPROVED County Administrator Riley presented this request to the Board. He explained that the Shenandoah Valley Battlefields National Historic District Commission is preparing an application for $350,000 to go toward the acquisition of the Grim Farm. He further explained that the Commission has requested a resolution from the Board in support of the request for funding to be included with the application materials. It was spelled out in the memo from Planning Director Kris Tierney, that no county funds are required. Monies already committed by the County, the City of Winchester, and raised by the Board of Supervisors Meeting of 07/28/99 294 ., Kernstown Battlefield Association are to be used for the required matching share. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the following resolution was approved: WHEREAS, the Congress of the United States has made $670,000.00 available, to be administered by the National Park Service, for the acquisition of Civil War Battlefield lands; and WHEREAS, the National Park Service has stated that priority will be given to core areas of Priority I and II Battlefields as identified by the 1993 Report ofthe Civil War Sites Advisory Commission; and WHEREAS, the property commonly known as "The Grim Farm" encompasses a large portion of the remaining core area of First and Second Kernstown, a Priority I Battlefield; and WHEREAS, the County of Frederick has already committed considerable financial and staff resources toward the acquisition and preservation of this historic site, NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does wholeheartedly support the application of the Shenandoah Valley Battlefields National Historic District Commission for $350,000 to go toward the acquisition of this portion of First Kernstown. REOUEST FROM ECONOMIC DEVELOPMENT OFFICE FOR SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $5.000 - APPROVED County Administrator Riley explained that the Economic Development Office is requesting a supplemental appropriation in the amount of $5,000. These funds are to be used to apply for a State matching grant for the incubator feasibility study. This request was approved at the Finance Committee Meeting that met earlier this date. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request from EDC was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye REOUEST FROM FIRE AND RESCUE DEPARTMENT FOR EMERGENCY FUNDING TO REPLENISH SUPPLIES AND RENDER PAYMENT OF COSTS INCURRED DURING RECENT TIRE FIRE - APPROVED County Administrator Riley presented this request to the Board at which time he explained that the total request from Fire and Rescue Department is $9,240. He further explained that this cost incurred during the recent Tire Fire at G& G Auto Recycling on July 21 and 23. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request for funding was approved by the following recorded vote: Board of Supervisors Meeting of 07/28/99 295 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye AGREEMENT BETWEEN COUNTY OF FREDERICK AND PERRY ENGINEERING COMPANY TO CLOSE CELLS A & B AT THE LANDFILL- APPROVED Public Works Director Ed Strawsnyder, advised the Board this contract agreement was for the closure of two cells at the landfill in the amount of$943,708. Supervisor Shickle inquired as to where these funds would come from. Mr. Straw snyder replied that the funds were in last year's budget, and due to the fact that this project had to be rebid, it is necessary to have the funds carried forward at this time. Supervisor Shickle asked Mr. Strawsnyder to continue to work with Finance Director Cheryl Shiffler in order that the estimated reserve figure, remains somewhere near to what has been estimated. The end oflife closure reserve amount will then be kept separate from the amount needed for the annual closure operations. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye UPON MOTION MADE BY SUPERVISOR SAGER, SECONDED BY SUPERVISOR ORNDOFF, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD THIS MEETING IS HEREBY ADJOURNED. (TIME: 10:55 A.M.) ~/ JOhV~. Riley, Jr. I Clerk, Board of Supervisors Minutes Prepared By: ~tb."p.,.-: ~.. ~ I Carol T. Bayliss Deputy Clerk, Board of Supervisors Board of Supervisors Meeting of 07128/99