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HomeMy WebLinkAboutJune 08, 1999 Regular Meeting 261 A Regular Meeting of the Frederick County Board of Supervisors was held on June 8, 1999 at 7:15 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; Robert M. Sager; and Margaret B. Douglas. INVOCATION The invocation was delivered by Reverend Gilbert Mack ofthe Mt. Carmel Baptist Church. ADOPTION OF AGENDA County Administrator Riley stated that a budget request had been received from the Youth Development Center and this information had been made available to each board member prior to the start of this meeting. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the agenda was approved as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA County Administrator Riley suggested the following tabs for approval under consent agenda: 1. ShawneeLand Sanitary District Advisory Committee Appointments - Tab B; 2. Personnel Director's Request to Fill Positions - Tab D; 3. Parks and Recreation Commission Report - Tab I; 4. Emergency Communications Commission Report - Tab J Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the consent agenda was approved, as noted above, by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS No one appeared before the Board at this time. COUNTY OFFICIALS ROBERT N. CARPENTER REAPPOINTED TO THE FREDERICK-WINCHESTER SERVICE AUTHORITY 262 Upon motion made by Supervisor Shickle, seconded by Supervisor Sager, Robert N. Carpenter was reappointed to the Frederick-Winchester Service Authority for a three-year term. This term will commence on August 31, 1999 and expire on August 31, 2002. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye C. ROBERT SOLENBERGERREAPPOINTED AS MEMBER-A T -LARGE TO THE FREDERICK-WINCHESTER SERVICE AUTHORITY Upon motion made by Supervisor Shickle, seconded by Supervisor Sager, C. Robert Solenberger was reappointed to the Frederick-Winchester Service Authority for a three-year term. The term will commence on August 31, 1999 and expire on August 31, 2002. This appointment is done jointly with the City of Winchester. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye SHA WNEELAND SANIT ARY DISTRICT ADVISORY COMMITTEE APPOINTMENTS - APPROVED UNDER CONSENT AGENDA The following names, and votes received, were presented to the Board with the top six citizens being named to the Advisory Committee: Marcus LeMaster 236 Anna Campbell 224 George H. Shufflebotham 221 Candace S. Russell 208 Edward S. Sturdivant 197 Ronald V. Harding 192 Gretta Stoneberger 145 REQUEST FOR COUNTY TO PARTICIPATE IN VIRGINIA ASSOCIATION OF COUNTIES LEGAL ACTION AGAINST VMGSIA AND VMLP - APPROVED County Administrator Riley presented this request to the Board advising them that this suit was being brought by the V ACo's due to the recent policy of VML saying that should a locality leave the insurance pool their dividends for the current year, as well as all previous years, will not be returned. He further advised that all localities were being asked to contribute $1,000 toward this suit. 263 County Administrator Riley pointed out that the county left the pool in 1993 when they joined V ACo's pool; however, the county still participates in the workmen's comp portion. Supervisor Smith stated that he serves on the V ACo's and they feel very strongly about this suit and have endorsed same. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, to contribute one thousand dollars ($l ,000) to a fund which would be kept as a separate fund for legal fees and cost; to be used in legal action against VMGSIA and VMLP. The above action was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye NOTE - Information provided on 7/1/99 that this matter had been settled; therefore, legal action would not be necessary. REQUEST FROM PERSONNEL DIRECTOR TO FILL POSITIONS IN SHA WNEE- LAND SANITARY DISTRICT AND DIVISION OF COURT SERVICES - APPROVED UNDER CONSENT AGENDA REOUEST FOR STAFFING OF CAREER PERSONNEL AT NORTH MOUNTAIN VOLUNTEER FIRE AND RESCUE COMPANY - APPROVED County Administrator Riley advised that this would be for year 2000 budget. Supervisor Sager inquired as to whether or not this was the only county fire department without paid personnel. County Administrator Riley replied no, there are two others. Emergency Services Director Gary DuBrueler addressed the Board to advise them that he felt this expenditure would be no more than $80,000. He further advised that the county would probably be looking at the same request next year from Gore Fire Department. Upon motion made by Supervisor Shickle, seconded by Supervisor Orndoff, the above request from North Mountain Fire Department was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye REOUEST FROM SHERIFF'S DEPARTMENT FOR CARRY-FORWARD FUNDS TO PURCHASE A K-9 - APPROVED WITH THE FUNDING TO COME FROM OPERATING CONTINGENCIES AND NOT CARRY FORWARD FUNDS ,264 County Administrator Riley presented this request to the Board. Sheriff Williamson advised the Board that these funds, in the amount of$8,000, will be used for the purchase and training of a K-9 to be used in bomb and firearms detection. This request will be funded through operating contingencies. Upon motion made by Supervisor Sager, seconded by Supervisor Shickle, the above request was approved as amended by the following recorded vote: James 1. Longerbeam - Aye W. Harrington Smith, Jf. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye YOUTH DEVELOPMENT CENTER CONTRACT FOR $30.000 - APPROVED County Administrator Riley stated that he had a contract from the Youth Development Center wherein they were requesting the Board to renew same in the amount of $30,000. Chairman Longerbeam explained that due to the fact that he serves on this Board, he would not be participating in the vote for this request. Upon motion made by Supervisor Shickle, seconded by Supervisor Douglas, the above request ofthe Youth Development Center for $30,000 was approved by the following recorded vote: James 1. Longerbeam - Abstained W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye $10.000 REINSTATED TO 4-H CENTER BUDGET Upon motion made by Supervisor Shickle, seconded by Supervisor Smith, $10,000 was reinstated to the 4-H Center budget having been deleted during the past budget donation request. The above motion was approved by the following recorded vote: James 1. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS PUBLIC HEARING - THIRD WINCHESTER (OPEOUON) BATTLEFIELD PRESERVATION PLAN. THE BOARD OF SUPERVISORS WILL RECEIVE COMMENTS ON A PROPOSED PLAN TO AID IN THE PRESERVATION OFTHE IDENTIFIED AREAS OF THE THIRD WINCHESTER BATTLEFIELD - RECEIVED AS INFORMATION WITH NO COMMITMENT FROM THE COUNTY 265 Planning Director Kris Tierney presented the following information wherein he outlined the plan to the Board: The Plan was prepared by the firm of Strategic Land Planning working with historian Dr. Joseph Whitehorne, archaeologist Dr. Clarence Geir, a 16 person advisory committee, and the planning staff. The Advisory Committee was made up of representatives of local and national preservation groups, the owners of land lying within the area affected by the Plan (including the Frederick County School system and the City of Winchester), and one representative each from the County Planning Commission, the Economic Development Commission and the Virginia Department of Historic Resources. The effort was funded through a grant from the National Park Service's American Battlefield Protection Program. The Third Winchester planning effort follows up on the recommendations ofthe Battlefield Network Plan which was adopted by the Frederick County Board of Supervisors in December of 1995 and the Winchester City Council in July of 1996. Specifically, the Network Plan calls for the preparation of a resource's management plan for Third Winchester. The planning effort began in the summer of 1998 with a public meeting being held in October to solicit input from citizens and again in January to review the draft recommendations of the Plan. The main components ofthe Battlefield Preservation Plan are an overview ofthe history of the Battle, a plan for the interpretation ofthe Battlefield including routing of a proposed driving tour, a management plan for the Battlefield area which identifies key preservation areas, an identification of potential preservation tools and techniques that could be used in the effort, and finally, an action plan which includes an estimation of the cost associated with the various actions. He went on to explain that it should be noted that all preservation activities recommended by the Plan would be voluntary and range from outright sale or voluntary donations of easements to development in such a way that the visual or physical intrusion onto the Battlefield is minimized. Also, any action on the part of Frederick County would require the allocation of funds and/or other approvals by the Board of Supervisors as part of public process. Mr. Tierney advised that at the Planning Commission's meeting on May 19, 1999, one citizen, who was a member ofthe Advisory Committee, was present to speak. He believed that large amounts of public and private funds should not be devoted to the project ifthere was not a lot of public support, that the county should use a voluntary approach, so that land values were not 266 negatively effected; that maintenance costs will be expensive and ongoing; and finally, he had concerns about the final section of Route 37 traversing through the battlefield tour area, yet surrounding property owners are expected to protect view sheds. Mr. Tierney advised the Board that the planning commission did endorse the plan. They did not believe that the plan took away development rights of any landowner or prohibited any landowner from marketing property at a fair market value. They did feel it was wiser to have an adopted plan than not; however, they recognized the need to work with property owners, rather than restricting them, and lastly, that maintenance costs for the tour area will be an ongoing issue. Phoebe Kilby, one ofthe principals with Strategic Land Planning, appeared before the Board to present her overview of the Plan and in doing so explained that the cost for this plan would be $800,000 divided into three phases, with the Park Services paying $25,000. Supervisor Shickle stated that based on what has been presented to the Board, he does have some concerns with this plan. He wanted to know how this plan would affect the comprehensive plan if this plan is approved as it has been presented. Mr. Tierney explained that this plan does not bind the Board to anything and there is no plan for eminent domain. Supervisor Orndoff inquired about the rights of the current landowners and whether or not they would be affected by this development. Mr. Tierney responded that this plan in no way binds the county or the landowner. Mr. Howard Kittell, Executive Director, of the Shenandoah Valley Battlefields National Historic District Commission, addressed the Board and explained to them that he does support this plan Mr. Jeff Driscoll, Director of Education, for the Association for the Preservation of Civil War Sites addressed the Board. He feels the plan is excellent and thanked Phoebe for all her efforts on behalf ofthis plan. He feels this is a major city and that the county has a major opportunity to bring in tourists as he feels this could be the beginning when one looks at it in the area oftourism. Chairman Longerbeam asked Mr. Tierney to explain to the Board what, in his opinion, he feels obligates the Board to do. Mr. Tierney replied that the most significant effect of the Board approving this plan would be the Board would be sending a signal to landowners in that area that this is the Preservation of the Battlefield and the corridor is something the Board has an interest in; however, if the Board elects 267 not to implement the plan, that is your prerogative. Tfthe Board endorses the Plan, they endorse the idea that preservation of the battlefield is a valid course of action to pursue. The Board will not be bound to provide funding, adopt ordinances, or turn down rezonings. The bottom line is that all the Board is saying is that this plan is something you would like to see implemented. Supervisor Shickle asked if the rights of any landowner were implicated in any way. Mr. Tierney replied that they could be if the Board elected to pursue some ofthe actions. Supervisor Sager moved to accept this plan as information and a conceptional approval without any other action or commitment by this Board or any future Boards. Supervisor Smith seconded this motion. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - UPDATE TO THE 1999 COMPREHENSIVE PLAN - APPROVED Planning Director Kris Tierney presented this plan to the Board noting that the Planning Commission recommended approval ofthis plan at their public hearing on May 19, 1999. Mr. Tierney outlined the areas that had been amended in this plan as follows: (A) Southern Frederick Land Use Plan (B) Modifications to Existing Language As Proposed by Various Agencies (C) Amendments to The Eastern Road Plan Map (D) Sewer and Water Service Area (SWSA) Expansion (E) Relocation ofInformation to The Annual Report Supervisor Sager had questions about information on page 71, Lot 49 specifically, and whether or not this area would be served by water and sewer. The problem Supervisor Sager has with this is that a lot of houses were left behind in the area that had failing septics, and have no recourse to get sewer service, yet the county would reach out for development, but not for the people that have lived in the county for many years. There was confusion about the line that separates the service area and Mr. Tierney explained how this has been handled on a case to case basis. Mr. Tierney advised that he was not sure of the ownership of parcel 49 and 49A, but would be happy to check on this as to see whether they have been rezoned. Jay Russell, owns a farm with his two brothers in the area of Route 522. He has been 268 working with Clifford and Associates and has been informed that the area near the farm is scheduled to be zoned industrial. He is asking the Board to consider having this area zoned with a mixer of zoning rather than all industrial. Chairman Longerbeam asked Mr. Tierney and Evan Wyatt to meet with Mr. Russell about his concerns. Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, the Updated version to the 1999 Comprehensive Plan was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on May 18, 1999. Members present were: Charles Sandy, Robert Hartman, Cheryl Swartz, Jane Vickers, Steven Spitzer, Robert Roper, Margaret Douglas. Submitted for Board Information Onlv: 1. Public Relations Committee (Prol:ram Review) - The Commission unanimously agreed to accept the following new program offerings: Kayaking as long as the location has been determined at the time of advertising; a youth camp for ages 12 and up has the goal of integrating the leave no trace principles of minimizing impact on the natural environment with educational training on backpacking gear and the native vegetation of the area; Neighborhood Outreach - summer recreational activities for youth (coordinated with homeowners associations (6-0). 2. Condition of Activity Bus - Mr. Hartman moved to request a new activity bus in next years budget submission, seconded by Mr. Spitzer, carried unanimously (6-0). 3. Policv Revision - Mr. Spitzer moved to accept the revised Co-Sponsored Groups policy, seconded by Mrs. Vickers, carried unanimously (6-0). EMERGENCY COMMUNICATIONS COMMISSION - APPROVED UNDER CONSENT AGENDA The Frederick County Emergency Communications Commission met Monday, May 24, 1999 at 5:00 p.m. The following Commission members were present: Sheriff Robert Williamson, Steve Eells, and President of Fire and Rescue Don Jackson. Also present this date were Public Safety Communications Director John Webb, Director of Fire and Rescue Gary DuBrueler, Chief Deputy Sheriff Alvin Johnson, and Lieutenant Joey Henry. The following items were discussed: *** Items Not Requiring Action *** 1. Communications Director's Reoort A. Operational Status 269 Mr. Webb stated that at this time the Sheriffs Voting receiver is fully operational. The current CAD system is not Y2K compliant. At this time the original contract will be turned over to the attorneys for legal clarification. Lieutenant Henry and Mr. Webb have begun viewing other CAD vendors. B. Staff Status Two dispatchers have completed the academy training as well as VCIN training. Dispatcher testing will be on May 25, there will be 20 applicants testing. At this time the EOC is short on the Fire side. C. Y2K Status Bell Atlantic foresees that local service should not be a problem; however, outside the local calling area is not guaranteed. Allegheny Power states they should be Y2K compliant as ofJuly 1. 2. New Business A. Second Repeater Mr. Webb discussed purchasing a second repeater for the Sheriffs Department. A motion was made by Don Jackson and seconded by Steve Eells to recommend purchasing the repeater. Next Meeting: The Commission decided at this time to return to monthly meetings with the next meeting being on Monday, June 28,1999. PUBLIC WORKS COMMITTEE REPORT The Public Works Committee met on Tuesday, June 1,1999, at 8:00 a.m. All members were present except Jim Wilson and Tom Offutt. The following items were discussed: *** Items Requiring Action *** 1. Cost Estimate for Renovatinl! the Old Court House for a Proposed Museum - Approved with Understandin~ that this Request is to Go to the Joint Finance Committee The Director of Public Works presented a cost estimate for renovating the Old County Court House to accommodate a proposed Civil War Museum. The cost estimate totaled $162,313, which included a lift, demolishing the interior walls and ceiling on the second floor, interior painting, new electrical fixtures on the second floor and modifYing the air-conditioning system on the second floor. The cost estimate did not include a fire suppression or sprinkler system which was estimated at $25,000. (Attachment 1) A motion was made by W. Harrington Smith, Jr. and seconded by Jim Vickers to approve the estimate. All committee members present approved the motion except Charles W. Orndoff, Sr. Mr. Orndoff abstained from voting. The motion will be submitted to the board for their review and comment prior to submittal to the Joint Finance Committee to solicit input from the City of Winchester. It is hopeful that the City of Winchester will participate in the capital costs for the museum project. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved with the understanding that this request will be forwarded to the Joint Finance Committee for their next meeting. 27 The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Nay 2. Salarv Increase for Compactor Workers - Ap'Proved Frederick County is continuing to experience labor problems related to keeping and finding suitable compactor workers. Even though these jobs are sometimes viewed as thankless positions, they are very critical to the success of our solid waste collection program. In an attempt to keep our existing workers and attract new employees, the Director of Public Works presented a plan to increase the existing wages by an amount of$.50 per hour and add several part-time employees to reduce weekend work and overtime. The increase in wages would result in a total budget increase of approximately $24,000 including salaries, overtime, FICA and Worker's Compensation. The attached spreadsheet provides a breakdown of the actual costs. The funding for this increase would have to come from a supplemental appropriation. It may also be possible to fund this increase from carry forwards from the current Fiscal Year 98/99 budget. (Attachment 2) Amotion was made by George Ludwig and seconded by W. Harrington Smith, Jr. to approve the $.50 increase effective July 1, 1999. This increase would be added to the approved Fiscal Year 99/00 Refuse Collection Budget. The motion was unanimously approved for submittal to the board for their action. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Nay 3. Restrictions on Truck Size (Loads) Broul!ht to the Landfill bv Private Citizens- Approved Currently, Frederick County pays the tipping fees for any refuse brought to the landfill by private citizens displaying a Frederick County sticker. There are no restrictions on the size ofthe vehicle or associated loads brought to the landfill by private citizens and charged to the Frederick County account. Clarke County has already initiated limitations on the amount of citizen-hauled refuse that they will pay for at the landfill. Basically, they will pay for any load hauled into the landfill in a vehicle with a weight of up to three-quarter ton capacity. Any load larger than a three-quarter ton or hauled in a larger vehicle requires special permission from the county administrator prior to entering the landfill. Otherwise, the load is charged to the hauler at the prevailing tipping fee. A similar resolution is being considered by the City of Winchester to limit their tipping fee liability. They are also considering basing their criteria on the size of the vehicle. A motion was made by W. Harrington Smith, Jr. and seconded by George Ludwig to draft a resolution to limit Frederick County's tipping fee responsibility to those vehicles with a capacity of a three-quarter ton or less. Any load or vehicle larger than a three-quarter ton will require special permission from the county administrator in order to have Frederick County pay the tipping fee. 271 Otherwise, the citizen will be treated as a commercial hauler and charged accordingly. The motion was unanimously approved. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye *** Items Not Requiring Action *** 1. Draft Solid Waste Ordinance A draft copy of a revised solid waste ordinance was reviewed by the committee. Based on this review, minor changes will be incorporated and submitted to the Code and Ordinance Committee for their action. The committee unanimously endorsed the proposed draft ordinance with the addition of minor changes. 2. Grass Curtin!: at the Lakeside Property The Director of Public Works presented a request for funding to cut the grass on the Lakeside property. It was suggested that the approximate six (6) acres be presented as a farm rights project for the use of hay. Following the meeting, it was discovered that Parks and Recreation have two (2) farm rights contracts. The six (6) acres will be presented as an addendum to these contracts in an effort to solicit interest. 3. Miscellaneous Reports (As attached) BOARD OF SUPERVISORS COMMENTS Supervisor Sager asked why grass clippings were not permitted in the landfill. Public Works Director Ed Strawsnyder advised that this is not something that is good for the landfill and therefore not allowed. He has advised citizens to put their clippings around their trees as it makes good mulch. Chairman Longerbeam welcomed Supervisor Sager back after having been in the hospital recently and everyone was happy to see that he was feeling much better. BOARD RETIRES INTO EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the Board retired into executive session in accordance with the Code o/Virginia, 1950, as amended, Section 2.1-344, Subsection A(l) and (7) to Discuss Personnel and Legal Matters. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye 272 W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board withdrew from executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye DEPARTMENT HEADS AND COUNTY ADMINISTRATOR EVALUATIONS APPROVED Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the evaluations of the following department heads were approved: EDC Director June Wilmot Regional Jail Superintendent - Fred Hildebrand Division of Court Services Director - Scott Anderson Emergency Services Director - Gary DuBrueler County Administrator - John R. Riley, Jr. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye EMPLOYMENT CONTRACT BETWEEN COUNTY ADMINISTRATOR JOHN R. RILEY. JR.. AND COUNTY BOARD OF SUPERVISORS - APPROVED 273 Chairman Longerbeam advised that an Employment Contract between the County of Frederick and County Administrator John R. Riley, Jr., has been implemented and is in effect as of this date. Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the employment contract between the County of Frederick and County Administrator John R. Riley, Jr., was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ANNUAL COUNTY AUDIT TO BE CONDUCTED BY YOUNT. HYDE AND BARBOUR FOR A THREE-YEAR PERIOD Upon motion made by Supervisor Shickle, seconded by Supervisor Sager, the local firm of Yount, Hyde and Barbour will conduct the annual county audit for the next three years. The amount to be paid for this audit is not to exceed $48,000 per year. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY SUPERVISOR SMITH, SECONDED BY SUPERVISOR DOUGLAS, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (TIME: 9:37 P.M.) .~i H1)i-1?~ JOh?fJ!t1 Clerk, Board of Supervisors es L. Longerbeam hairman, Board of Supervisors Minutes Prepared By: 0o"-~~-:T- \~:~., > , ~ a..,) Carol T. Bayliss Deputy Clerk, Board of Supervisors