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HomeMy WebLinkAboutMay 26, 1999 Regular Meeting i 247 A Regular Meeting of the Frederick County Board of Supervisors was held on May 26, 1999, at 5:00 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. An Executive Session was held at 5:00 P.M., a worksession with the Sanitation Authority at 6:00 P.M., and the Regular Board Meeting at 7: 15 P.M. PRESENT Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W. Harrington Smith, Jf.; Robert M. Sager; and Margaret B. Douglas. ABSENT Supervisor Charles W. Orndoff, Sr., was absent due to being out of town on vacation. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board retired into executive session in accordance with the Code a/Virginia, 1950, as amended, Section 2.1-344, Subsection A(l) to discuss Personnel. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Absent BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board withdrew from executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the Board reconvened into regular session and certified that nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye 248 Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shick1e - Aye Charles W. Orndoff, Sr. - Absent DEPARTMENT HEAD EVALUATIONS APPROVED Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the following department head evaluations were approved: Finance Director - Cheryl Shiffler Personnel Director - Ann Kelican Parks & Recreation Director - James Doran Public Works Director - Ed Straw snyder Planning Director - Kris Tierney Information Services Director - Benny Tyson The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jf. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent BOARD OF SUPERVISORS AND COUNTY SANITATION AUTHORITY MEET IN WORKSESSION This worksession was called at the request of the Board of Supervisors in order to discuss the current water supply within the county, and to find out from the authority their future plans for obtaining additional water in order to meet the needs of the citizens of Frederick County. INVOCATION The invocation was delivered by Supervisor Sager in absence ofthe scheduled minister. ADOPTION OF AGENDA County Administrator Riley advised the Board that due to a conflict of vacations in August he was requesting that the first Board meeting of August (11 th) be canceled and that meeting be scheduled for the fourth Wednesday (25th). Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board meeting for the month of August will be held on August 25th. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Absent CONSENT AGENDA ii 249 County Administrator Riley suggested the following tab for the consent agenda: 1. Request by Hawkins and Associates on Behalf of Vivian Rosenberger for Exemption from the Subdivision Ordinance. - Tab F. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the consent agenda was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent CITIZEN COMMENTS Ms. Barbara Burroughs, Opequon District, appeared before the Board to request their assistance in eliminating tractor trailer traffic in her neighborhood. Ms. Burroughs explained that she has discussed her situation with the county planning department, as well as the county sheriffs department, and has been told by both departments that due to the way the county code is written, there is nothing they can do to help her eliminate the problem. Therefore, she asked the Board to take whatever steps necessary to have the county code amended to add the necessary wording that would make it unlawful for tractor and trailer drivers to travel in residential areas of the county. Chairman Longerbeam asked County Administrator Riley to forward this matter to the appropriate committee for their review and recommendation. MINUTES Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, the minutes of the regular meeting of April 28, 1999 were approved as submitted by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the minutes of the regular meeting of May 12, 1999 were approved as submitted by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 250 COUNTY OFFICIALS APPOINTMENTS MADE TO BOARD OF ASSESSORS FOR OPEOUON. GAINESBORO. STONEWALL AND SHAWNEE DISTRICTS Supervisor Sager nominated Walter M. Quinn Supervisor Shickle nominated Arend L. Nydam Supervisor Smith nominated Edwin Lambert on behalf of Supervisor Orndoff due to the fact that he was out of town. Supervisor Smith nominated Gilbank F. Hamilton. County Administrator Riley explained the procedure that is necessary for a member of the board of assessors to follow and this is to be completed prior to the start ofthe county reassessment. The above nominations were approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent PLANNING COMMISSION BUSINESS PUBLIC HEARING - CONDITIONAL USE PERMIT #07-99. SUBMITTED BY CAROLINE R. SANDY. FORA COTTAGE OCCUPATION TO OPERATE A HAIR SALON. THIS PROPERTY IS LOCATED AT 1204 GREENWOOD ROAD. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 65-A-3 IN THE SHAWNEE MAGISTERIAL DISTRICT - APPROVED Planner II Chris Mohn presented this request to the Board. There was no public input. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, CUP #07-99 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent PUBLIC HEARING - REZONING #09-99 OF JASBO/GLAIZE. SUBMITTED BY PAINTER-LEWIS. P.L.C.. TO REZONE 11.2662 ACRES FROM MH1 (MOBILE HOME COMMUNITY) TO B2 (BUSINESS GENERAL), THIS PROPERTY IS LOCATED ON FRONT ROYAL PIKE (RT. 522). APPROXIMATELY .73 MILES SOUTH OF MILL WOOD PIKE ffiT. 50). AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 64-A-9 AND 64-A-9A IN THE SHAWNEE MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board. Chairman Longerbeam inquired as to why there would be a traffic light. Mr. Wyatt replied that the land use plan called for one at this location. There was no public input. 251 Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, rezoning request #09-99 of Jasbo/Glaize was approved as submitted by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent PUBLIC HEARING - REZONING #10-99 OF DEHAVEN/ORNDORFF ("MR. FUEL"). SUBMITTED BY G.W. CLIFFORD AND ASSOCIATES. INC.. TO REZONE 9.4382 ACRES FROM M2 (INDUSTRIAL GENERAL) TO B3 (INDUSTRIAL TRANSITION). AND .8263 ACRES FROM RA (RURAL AREAS) TO B3 (INDUSTRIAL TRANSITION): TO REZONE 10.2645 ACRES (THE TOTAL AREA PROPOSED TO BE REZONED FROM M2 AND RA DISTRICTS TO B3 DISTRICT) TO IA (INTERSTATE AREA OVERLAY) DISTRICT. THIS PROPERTY IS LOCATED 500'+ SOUTH OF THE INTERSECTION OF REST CHURCH ROAD (ROUTE 669) AND MARTINSBURG PIKE (ROUTE 11). BETWEEN ROUTE 11 AND 1-81 AND CONTINUING SOUTH TO DUNCAN RUN. THE SITE IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 33-A- 91. 33A-A-12. AND 33A-A15 IN THE STONEWALL MAGISTERIAL DISTRICT- POSTPONED Assistant Planning Director Evan Wyatt presented this request to the Board at which time he advised that the planning commission was in favor of the rezoning proposal at their meeting of May 5; however, they did have numerous issues of concerns. Foremost was the eoncern about whether the transportation system in that area was capable of handling all the additional truek traffic that the proffered use would generate. The Commission was concerned about the structural integrity of the aging I-S1/Rest Church Road bridge and the timing of its replacement. Concern was expressed that a current, independent traffic study had not been submitted, including safety statistics to demonstrate that the bridge eould handle the truck traffic until it is replaced. He further advised that there was a motion made and seconded to table this request for 90 days; however, the motion failed. Chuck Maddox, ofG.W. Clifford & Associates, appeared before the Board at which time he explained that this site has always been zoned for light industrial, therefore granting certain uses by right. Mr. Pat Manning, of Arogas, Inc., appeared before the Board and explained that he has spent some ten months working on this project. He further explained that he currently has another facility in eastern Virginia, and that approximately fifty to sixty people would be employed at this facility in Frederick County, if given Board approval. He endorsed the information provided by Mr. Maddox earlier, as well as his eomment that this would be the highest and best use of this property. Supervisor Sager asked Mr. Manning ifhe had met with any of the neighbors. 252 MI. Marming replied no, he had not. Ron Mislowsky, ofG.W. Clifford & Associates, appeared before the Board to discuss the traffic study. Supervisor Shickle asked about the two lanes that are shown on the map where you get of the interstate, but only one being shown to get back on. MI. Mislowsky explained that this was done in order to prevent stacking of vehicles on the interstate. He further explained that the Virginia Department of Transportation projects a four-lane bridge to replace the one that is currently there; however, he is not sure of the time span for this proj ect. Supervisor Shickle inquired about the decorative wall that is shown on the plan. Steve Gyurisin explained that this wall mayor may not be constructed, and if so, it would be of solid concrete. Supervisor Shickle asked about the lighting on the wall, and what was planned for burm. Mr. Gyurisin advised that there was no type oflighting plarmed for the wall and explained what type of shrubbery etc. was planned to be used for burm. Supervisor Sager asked about the right of way at the Exxon Station, adjacent to the site. He expressed concern about vehicles that would need access to this road and could not imagine how this would work without becoming a safety issue. Ken Rice, representing H.N.Funkhouser Oil Company, appeared before the Board to express his concerns about this rezoning. He explained that the Exxon Station has been operated for the last twenty years by Jim Connolly and John Owens, and to the best of his knowledge, no one has addressed the impact on Exxon ifthis request is approved. He feels there are a number of issues that need to be addressed before this request is acted on by the Board; therefore he was requesting that this rezoning be tabled. Supervisor Douglas asked if current Exxon customers would be lost if this rezoning is approved. Mr. Weiss could not provide numbers, but felt there would be a definite impact due to problems with ingress and egress. The following citizens appeared before the Board in opposition to this request: Thomas W. Stephenson, area resident and engineer with the State of Virginia, questioned the traffic study that was referred to earlier by Ron Mislowsky. He would like to know what time 1253 schedule was used for this study. He also expressed concern as to what type of bridge repair was performed last Fall. He is concerned about emergency vehicles having access to this bridge when needed as the trucks are backed up on the bridge four and five at a time. He stated that traffic lights are useless, as the truckers go right through them. Bruce Garwood, resident of Rest Church Road, stated that he did not feel the data presented earlier was accurate. He feels this is a very dangerous intersection and that the Board should deny this request. Cletus Bell, area resident, asked the Board to deny this request, and in doing so stated the following reasons: (I) diesel trucks that are left running constantly (2) ground water concerns, and (3) major congestion of vehicles. Ed Butler, 133 Rest Church Road, having lived there for thirty seven years, expressed the following concerns: constant smell of fumes, trucks are now 80 ft. long and traffic lights will not correct the problems. Widening of bridge will not help with this much traffic, as there are many times when you can't get across the bridge now. A total ofl50 calls were made last year to county sheriffs' department concerning backed up traffic etc., and they in turn were referred to the State Police. He asked that this request be denied. Ed Taboth, Rest Church Road, employed as a truck driver. He is opposed to this request. He is concerned about area water supply as he knows of water runoff problems from other truck centers, and he does not want to see this happen in this area. He also feels there are major safety issues. Asked the Board to deny this request. Jane Clarke, resident of subdivision off of Rest Church Road. She is very concerned about the additional truck traffic that this type of business would bring to the area and asked the Board to deny the request. Chris Daniels, resident of Woodside Road, did not agree with traffic count provided earlier in that it was stated there would be 2,000 trips per day for Flying J and that figure has been surpassed some time ago, with an additional 500 for (Mr. Fuel). He feels this is a bad location as the infrastructure is not in place for this type of business and he is very concerned about the water and sewer. He asked the Board to deny this request. Tracey Burke, resident of 130 Rest Church Road. Due to the fact that she is required to do shift work she travels this road at all different hours and it makes no difference what time it is, there are always trucks at this location and some times a great deal more than others. She asked the Board 254 to deny this request. Elizabeth Moran, Rest Church Road, concerned about additional traffic problems as well as the water supply, and what this type of business might do to the local wells. It concerns her as to how the locating of Flying J at this location has impacted the lives of the residents living in this area of the county. Asked the Board to deny this request. Joan Kibler, area resident, advised the Board of a back up the evening before of eleven tractor trailers. She feels traffic is already a nuisance and that safety is a real issue. She asked the Board to deny this request as their decision will have a lasting impact on the citizens of the Clearbrook area. Nancy Wood, lives approximately one and a half miles from Flying J, having lived there for more than two years. She has been experiencing problems with her well and wonders if there is any connection with Flying J, and needless to say this really causes her great concern. She asked the Board to deny the request. Kim Snavedodd, area resident, feels there is a design flaw with Flying J as she has noticed that at 1 :30 a.m. in the morning truckers are backed up on the bridge, and this should not be happening. She asked that something be done to correct this problem, and with so many concerns of the area residents, why add the same type of business to this area. Renee' Kilmer, area resident, not in favor of this request, feels the Board needs to take care of the problems that currently exist due to all the truck traffic created by Flying J, and further that this request should be denied by the Board. Cindy Larrick, has lived on Route 11 North for five years. She asked the Board to deny this request. John Light, Stonewall District, presented various statistical data on this request in the area of traffic etc., and asked the Board to table this request until more information could be acquired. Thelma Curry, her mother owns property adjacent to the property in question. She asked the Board not to approve this rezoning. Don Thomas, Supervisor with Arogas located at another site in Virginia. He explained to the Board how he felt his company is different from Flying J in addition to the fact that it is an independent company. He does not feel traffic will be an issue. Debbie Sutton, area resident, advising that traffic is already a problem in this area; therefore, she does not feel that any business of this nature should be approved as it would only add to the 255 traffic problems that exist and safety is very much a concern, especially with school buses. Cletus Bell, feels this business should consider going South approximately eight more exits. Supervisor Shickle asked Sheriff Williamson about the number of phone calls received by his department from citizens complaining about traffic congestion in the area of Flying J. Sheriff Williamson replied that he knew there had been calls; however, he does not have the exact figure, but would be happy to research it and get the information back to the Board. Chairman Longerbeam asked Norman Sparks with VDOT, about the condition ofthe bridge that has been referred to quite often by the residents in this area. Mr. Sparks replied that the bridge was inspected last year and nothing was found to be structurally wrong. Supervisor Smith asked if there was a limit on weight. Mr. Sparks replied no. Supervisor Sager asked Mr. Sparks about the projection ofrepair to this bridge. Mr. Sparks replied it is ranked priority #3. Supervisor Shickle explained that he was not sure as to what VDOT will do with traffic figures. Chuck Maddox once again appeared before the Board to address the figures that had been submitted by VDOT in their correspondence of 1998, in addition to other issues raised by area citizens. David Coulter, resident ofthe City of Winchester and owner of property in Frederick County, asked to address the Board concerning this matter; however, Chairman Longerbeam explained that the public hearing was over and no further comment from the public would be allowed at this time. Supervisor Shickle advised that he came to this meeting leaning toward approving this request; however, he has some concerns, but does not want to move to "table" if the other board members are not in agreement. Supervisor Sager, advised that he was not in favor of this request and does not want to see the issue drug out over a long period of time. The general consensus of the board members was that they would visit the site again over the next few weeks and consider all that was presented by the citizens, as well as staff, on this request before this issue is brought to the Board for a vote. Upon motion made by Supervisor Shickle, seconded by Supervisor Sager, rezoning request 256 #10-99 of DeHaven/Orndorff (Mr. Fuel) was postponed for an indefinite time. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent End of Public Hearings. REOUEST BY HAWKINS & ASSOCIATES ON BEHALF OF VIVIAN ROSENBERGER FOR EXEMPTION FROM THE SUBDIVISION ORDINANCE - APPROVED UNDER CONSENT AGENDA This request is to gain an exemption to the fifty (50) foot right-of-way width requirement of the Subdivision Ordinance. BOARD RECESS The Chairman called for a five minute recess. FINANCE COMMITTEE REPORT The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on May 19,1999 at 8:00 A.M. The agenda items were as follows: , 1. The Countv Administrator Requests a FY 2000 General Fund Budl!:et Transfer in the Amount 0[$15,000 - Approved This amount is needed to fund the County's portion - Environmental Health Specialist - covering milk processing. Additional local funds are required. See attached memo, p. 1. The committee recommends approval with the funds to be taken from contingency line item 9301-5890- 000-000 Operational Transfers. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 2. The Electoral Board and Rel!:istrar Request a General Fund Supplemental Appropriation in the Amount of $8,500 - Approved This amount is needed for a primary election. Additional local funds are rcquired. See attached memo, p. 2. The committee recommends approval. Upon motion made by Supervisor Shickle, secondcd by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye ii 257 W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 3. The Sheriff Requests a General Fund Supplemental ADDroDriation in the Amount of $1.112.85. This Amount ReDresents Insurance Proceeds and is Requested to be Placed in Line Item 3102-3004-000-002 Repair and Maintenance Vehicle - Approved No additional local funds are required. See attached memo, P. 3-4. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 4. The Director of Public Works Requests a General Fund SUDDlemental Appropriation in the Amount of $8,000. - Tabled This amount is needed for a feasibility study for converting the existing school bus maintenance garage into office space and is requested to be placed in line item 4201-3002-000-000 Professional Services - Other. Additional local funds are required. See attached memo, P. 5-6. The committee tabled this item. 5. The Director of Public Works Requests a General Fund SUDDlemental Appropriation in the Amount of $4,500 - ADD roved This represents unbudgeted grant funds for recycling and is requested to be placed in line item 4203-5415-000-000 Other Expenses (Recycling Grant). No additional funds are required. See attached memo, P. 7. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Absent 6. The Social Services Department Requests a General Fund Supplemental Appropriation in the Amount of $346,613 - Approved In Part This amount represents an additional $336,963 in additional state funds and $9,660 in additional local funds. See attached memo, P. 8-9. The committee recommends approval for the state funds and denies the $9,660 in additional local funds. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: 268 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 7. The Director of Parks and Recreation ReQuests a General Fund SupDlemental ApDroDriation in the Amount of $803.00 - ADDroved This amount represents the net proceeds of the Annual 5K with funds going to the Big Brothers/Big Sisters' organization. No additional local funds are required. See attached memo, P. 10. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 8. The Director of Parks and Recreation ReQuests a General Fund Supplemental ApproDriation in the Amount of $181.00 - Approved This amount represents insurance proceeds and is requested to be placed in line item 7109- 3004-000-002 Repair and Maintenance - Vehicle. No additional local funds are required. See attached memo, P. 11-12. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 9. The Director of Planninl: Requests a General Fund Budl!et Transfer in the Amount of $6.100.00 - ADDroved This amount is being transferred from line item 8101-3002-000-000 Professional Services- Other to 8101-7007-000-000 ADP Equipment for the purchase ofa plotter. See attached memo, P. 13-19. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 10. The Lord Fairfax Health District Requests a FY 2000 General Fund SUDDlemental 1259 i I Appropriation in the Amount of $4.586 - Tabled This amount was reduced from the FY 2000 budget request. Additional funds are required. See attached memo, p. 20. The committee recommends that this item be tabled until next month's meeting Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 11. The Rel!ional Jail Requests a Jail Transfer in the Amount of $44.611 to Purchase Equipment. The Purchase will be Continl:ent Upon Compensation Board Approval - Approved See attached memo, p. 21. The committee recommends approval of existing purchases to be considered priority for compensation board approval, and if not an option, new purchases can be made. Regional Jail Superintendent Fred Hildebrand appeared before the Board to explain that the figure needs to be amended to read $50,511.96, per information received this date from the Compensation Board. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Absent 12. The Director of Fire and Rescue Requests a General Fund Budl!et Transfer in the Amount of $31.000 to Purchase a Response Vehicle - Approved See attached memo, P 22-27. The committee approved the request and that the 1989 Jeep Cherokee be removed from the Fire and Rescue fleet. Depending upon lease or purchase the transfer is not to exceed the $31,000 purchase price. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote with the understanding that one vehicle is to be dropped from the fleet. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye 260 Charles W. Orndoff, Sr. - Absent ** For Information Only ** 1. Bluemont Concert Series sends a letter of acknowledgment of funds and appreciation. See attached memo, p. 28. 2. Information concerning the School Health Insurance Reserve Fund has been tabled until next month so that school personnel can be available to address the committee. 3. Monthly financial reports for the General Fund, Regional Jail Fund and Landfill Fund for the month ending March 31, 1999, along with disclosing notes, as requested by the committee. See attached memo, P. 29-38. 4. Line item revenue detail, along with information from the County Administrator on local taxes, has been provided at the request ofthe committee. See attached memo, P. 39-58. The County Administrator was requested to negotiate Phase II for the procurement of auditing services. DAVID COULTER ADDRESSES BOARD David Coulter, city resident and owner of property within the county, appeared before the Board to express his thoughts on (Mr. Fuel) locating within Frederick County BOARD OF SUPERVISORS COMMENTS There were no additional Board comments at this time. UPON MOTION MADE BY SUPERVISOR SAGER, SECONDED BY SUPERVISOR SHICKLE, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. /) if I , f I I I ' .~. es L. Longerbe airman, Board of Supervisors Minutes Prepared By: ~aJ7 a. () -,- ,~~.LeG ^,) Carol T. Bayliss I Deputy Clerk, Board of Supervisors