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CEA_03-25-10_Meeting_Minutes0 MEETING MINUTES OF THE FREDERICK COUNTY CONSERVATION EASEMENT AUTHORITY Held in the Executive Session Room of the Frederick County Administration Building at 107 North Kent Street in Winchester, Virginia on March 25, 2010 at 8:00 a.m. PRESENT: Diane Kearns, Chairman; Todd Lodge; and Gene Fisher, Board of Supervisors Liaison. ABSENT: Jim Lawrence, Treasurer; Ritchie Wilkins, Vice- Chairman; Robert Solenberger; John Gavitt; John Marker; and Charles Triplett, Planning Commission Liaison. STAFF PRESENT: Eric R. Lawrence, Secretary; and Bev Dellinger, Secretary III. PUBLIC MEETING: 1. February 4, 2010 Meeting Minutes There was not a quorum present to vote on the minutes. 2. Fundraising Efforts a. GIFT — Give $1 for Frederick's Tomorrow Chairman Kearns showed members a copy of a rack card she made up as a means of soliciting donations for the CEA. The concept is to make people think of forest land, water, farm land and hunting. The next step is to find someone to lay it out and see what it might cost to print. Chairman Kearns stated the bigger issue is the web site - GIFT.com. Secretary Lawrence stated that the County does web pages internally so the County can host the web page. You have to purchase the "GIFT.com" and the County's IT Department doesn't have the funds to pay the annual registration fee. If someone else paid the registration fee, they will maintain the web page. The IT Department can create a web page for us, but we'll have to adhere to their template. Secretary Lawrence further stated that IT is not ready at this time to have the Treasurer's Office collect any of our donations by using Pay Pal; they're still fine- tuning the Treasurer's Office payment process. Chairman Kearns said the rack card and the web page should say something simple like "Funds are used to preserve rural lands and waters in Frederick County ". Secretary Lawrence suggested we tell people donations are tax deductible. We can also add a sentence stating that Frederick County is working toward permanently protecting our rural community. Secretary Lawrence stated we already have a CEA web page so we can keep updating information and creating new information on that web page. At some point, if we want to purchase the domain name, people can type in GIFT.com and it can direct them to the County web page. Secretary Lawrence said that in the future, we can have something printed on the back of the tax bill envelope. is Frederick County Conservation Easement Authority Minutes of March 25, 2010 3. Agricultural and Forestal District Renewal Update Secretary Lawrence stated that the Ag and Forestal Districts update and renewal went to the Agricultural Districts Advisory Committee (ADAC) on March 18, 2010 and is scheduled for public hearing at the Planning Commission and Board of Supervisors during the month of April. We have three renewal districts, Double Church, Red Bud and South Frederick, and three new districts being created. Two of the districts, Albin and Apple Pie Ridge, contain parcels owned by Chairman Kearns and one district, South Timber Ridge, is owned by Mr. Cordell Watts. 4. Transfer of Development Rights Update Secretary Lawrence stated that the TDR Program is getting ready to go through the public hearing process. The way it's being drafted is we are creating layers or bonus densities, depending on where the property is and the quality of the farm. The way we're writing it up puts the highest quality farm in an Ag District. The Program gives the ability to sell density rights that are twice as much as can actually be developed, and we hope that's an incentive for people in the Ag Districts to be open to selling their density rights as well as an incentive to the development community. The Ag Districts are the top priority as far as getting density, then we move to the better soils, which is basically west of Interstate 81 and east of Great North Mountain, and then the balance of the County. To qualify to sell your TDR rights, the land has to be outside of the Sewer and Water Service Area (SWSA), the Urban Development Area (UDA) and the rural community centers. And then you have to apply those rights in the receiving area, which is the UDA or the defined rural community centers. Secretary Lawrence stated that the County just adopted a new health system ordinance referred to as "Chapter 161 ", which consists of a 100% drainHeld and it also has maintenance expectations. The State Health Department is supposed to be implementing a maintenance requirement for new alternative systems. If they fail to implement that new maintenance requirement, the County will tell them to do it. There's a concerted effort to make sure people in the future, as they put alternative systems in, know what it is and they have a maintenance obligation. 5. Local Easement Activity Update Chairman Kearns stated that Emily Warner of Potomac Conservancy performed the annual easement monitoring on the Snapp Farm. Mr. Fisher thinks rotating monitoring yearly is a good idea; Potomac Conservancy one year and CEA members the next year. 6. Next Meeting Date April 22, 2010 7. Other Chairman Kearns asked Secretary Lawrence the status of the stormwater management revisions. Secretary Lawrence stated he hasn't heard anything recently. Mr. Fisher stated that enough localities did issue some serious concerns over the phosphorous level and they modified it by increasing it three times. 41 Frederick County Conservation Easement Authority Minutes of March 25, 2010 There being no further business, the meeting adjourned at 9:00 a.m. Respectfully submitted, c6ete" Diane Kearns, Chairman Eric R..awrence, Secretary 0 is Frederick County Conservation Easement Authority Minutes of March 25, 2010