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HomeMy WebLinkAboutApril 28, 1999 Regular Meeting 121-7 A Regular Meeting of the Frederick County Board of Supervisors was held on April 28, 1999, at 7:15 P. M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; Robert M. Sager; and Margaret B. Douglas. James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye A worksession was held at 6:00 p.m. with EDC Director June Wilmot and EDC Research Analyst Garland Miller. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Douglas T. Ibach ofthe Presbyterian Parish of thc Valleys. ADOPTION OF AGENDA County Administrator John Riley requested the following additions to the agenda: (1). Presentation of Employee of the Month Award. (2). Students from Shenandoah Valley Christian Academy High School to make presentation to the Board. (3). Request from Planning Director for authorization to fill Zoning Administrator position. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA County Administrator Riley suggested the following tabs for approval under consent agenda: (1). Builders Club Week Proclamation - Tab D. - Supervisor Shickle asked that this not be included under the consent agenda as he understood there were representatives 21 present on behalf of this proclamation. (2). Scheduling of Board of Supervisors Meetings for Summer 1999 and Changing Date of First Board Meeting of June - Tab E; (3). Request to Hold Worksession with the Frederick County Sanitation Authority - Tab F. Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, the consent agenda was approved as noted above by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS Approximately ten students from Shenandoah Valley Christian Academy High School were present, and together with their spokesperson, presented each board member, as well as Mr. Ambrogi, Mr. Riley and Mrs. Bayliss, with an apple pie. This was done on behalf of their school to show their appreciation to the Board members for their many hours of service to the citizens 0 Frederick County. There were no additional citizen comments at this time. MINUTES Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, the minutes 0 the Special Meeting of April 5 were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes of the Regular Meeting of April 12, were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE APPOINTMENTS GEORGE R. VAUGHT REAPPOINTED TO TRANSPORTATION COMMITTEE FROM TOWN OF STEPHENS CITY Upon motion made by Supervisor Sager, seconded by Supervisor Smith, George R. Vaught 219 was reappointed to serve on the County Transportation Committee as the representative from the Town of Stephens City for one year. This term will commence on April 28, 1999 and expire on April 28, 2000. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, JI. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, SI. - Aye ROBERT LOFTUS NOMINATED TO THE LORD FAIRFAX EMERGENCY PLANNING COMMITTEE (LEPC) Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, Robert Loftus was nominated to the LEPC to replace Mike Butler, former director of Lord Fairfax EMS Office. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye H. HAROLD LEHMAN APPOINTED TO BOARD OF ASSESSORS Upon motion made by Margaret B. Douglas, seconded by Robert M. Sager, H. Harold Lehman was appointed to serve on the Board of Assessors, for the upcoming general reassessment, as the representative from Back Creek District. The above motion was passed by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, JI. - Aye Margaret B. Douglas - Aye Robelt M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JAMES T. VICKERS REAPPOINTED TO THE BOARD OF BUILDING APPEALS Upon motion made by Supervisor Douglas, seconded by Supervisor Shickle, James T. Vickers was reappointed to the Board of Building Appeals, for a five year term. This term will begin on June 26, 1999 and expire on June 26, 2004. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye 22 Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye EARL W. FOREMAN REAPPOINTED TO THE LORD FAIRFAX COMMUNITY COLLEGE BOARD Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, Earl W. Foreman was reappointed as the Frederick County Representative to the Lord Fairfax Community College Board, for a four-year term. The term will begin on June 30, 1999 and expire on June 30, 2003. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye JANET CARBAUGH. R.N. REAPPOINTED TO LORD FAIRFAX EMERGENCY MEDICAL SERVICES COUNCIL (EMS) AS A FREDERICK COUNTY REPRESENT A TIVE Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, Janet Carbaugh was reappointed to the Lord Fairfax Emergency Medical Services Council as a Frederick County's representative, for a three year term. The term will begin on July 1, 1999, and expire on June 30, 2002. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jf. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JOSEPH E. RUSZ WAS REAPPOINTED TO THE COUNTY SOCIAL SERVICES BOARD FROM OPEQUON DISTRICT Upon motion made by Supervisor Shickle, seconded by Supervisor Orndoff, Joseph E. Rusz was reappointed to the County Social Services Board as the representative from Opequon District, for a four year term. This term will begin on July 1, 1999 and expire on June 30, 2003. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#045-99) OF APPRECIATION PRESENTED TO MARY JANE LIGHT 1221 County Administrator Riley presented the following resolution to Mary Jane Light: WHEREAS, Mary Jane Light has served as a volunteer on county committees, devoting countless hours on behalf of the citizens and the community of Frederick County, Virginia; and WHEREAS, she served as a member of the Board of Assessors as the representative from Stonewall District for the 1989 General Reassessment; and WHEREAS, she served as a member ofthe Frederick County Historic Resources Advisory Board from the date of its inception on April 12, 1989 until the expiration of her term on April 12, 1999; and WHEREAS, during her ten-year tenure her guidance and insight were fundamental to the creation and adoption ofboth the Frederick County's Historic Area Overlay zone in November 1991 and the Historic Plaque Program in October of 1992; and WHEREAS, Mrs. Light was assigned to the first Frederick County Road Naming Committee by the Board of Supervisors on June 10, 1986; and WHEREAS, this committee was charged with naming the state numbered routes in the county and in March 1987, the committee finalized a road name list for 465 state numbered routes, and was approved by the Board of Supervisors in July 1987; and WHEREAS, Mrs. Light continued her efforts on behalf ofthe Road Naming Committee and assisted in naming the private roads designated by Overman and Associates to accommodate the new numbering system; and WHEREAS, in November 1991, the committee presented a listing of338 new road names for private roads and was approved by the Board of Supervisors. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors hereby expresses its deepest appreciation to Mary Jane Light for her dedication and contribution to the community of Frederick County, Virginia. BE IT FURTHER RESOLVED, that a true copy of this resolution be presented to Mrs. Mary Jane Light, and this resolution be spread across the pages of the Board of Supervisors' minutes to be preserved now and for all future citizens of Frederick County to reflect on the accomplishments and remarkable service of this fine citizen of Frederick County. ADOPTED this 28th day of April 1999. EMPLOYEE OF THE MONTH AWARDED TO SHELIAH GARDINER. DISPATCHER WITH THE LOCAL EMERGENCY COMMUNICATIONS CENTER County Administrator Riley presented this award to Ms. Gardiner on behalf of the county. PROCLAMATION (#006-99) BUILDERS CLUB WEEK MAY 2 - 8.1999- APPROVED County Administrator Riley read the following proclamation: WHEREAS, Builders Club, a service organization for middle school students sponsored by Kiwanis Club of Winchester, is observing the week of May 2-8, 1999 as Builders Club Week; and WHEREAS, the members ofthe Builders Club of Frederick County Middle School are part of an organization with morc than 100,000 students in ten nations dedicated to serve with purpose their school and community, seeking to give primacy to the human and spiritual rather than the material values of life; and WHEREAS, through their purposeful service they have helped to build bctter schools and communities, making it a reality and a way of living, rather than mere words and good intentions; and :22. WHEREAS, the services provided by Builders Club will have a positive impact on our community and its citizens. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors do hereby proclaim the week of May 2-8, 1999, as Builders Club Week, and hereby do call upon the officials of the municipality and all citizens thereof to render all support to the members ofthis organization and make themselves aware of Builders Club, whose members this day are preparing themselves to be better, more responsible citizens as they provide meaningful service to our community. Upon motion made by Supervisor Sager, seconded by Supervisor Shickle the above proclamation was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sagcr - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD ESTABLISHES MEETING SCHEDULE FOR SUMMER MONTHS IN ADDITION TO MOVING FIRST BOARD MEETING DATE OF JUNE - APPROVED UNDER CONSENT AGENDA The following meeting schedule was approved for the board of supervisors for the summer months: Cancel the second board meeting of June 23rd , July 28th, August 25th and September 23rd unless it is determined for some reason by the board that these meetings need to be held. The first board meeting of June will be held on Tuesday, June 8 due to a conflict on Wednesday with Graduation activity at James Wood High School. WORKSESSION SCHEDULED FOR MAY 26 WITH COUNTY SANITATION AUTHORITY - APPROVED UNDER CONSENT AGENDA A worksession is scheduled for May 26 at 6:00 P.M. in the board of supervisors meeting room prior to the regularly scheduled board meeting. RESOLUTION FROM WINCHESTER AND WESTERN RAILROAD RE: RAIL PRESERVATION APPLICATION - POSTPONED UNTIL NEXT BOARD MEETING Supervisor Shickle advised the board that he had spoken to Mr. Copp with VDOT, but had not received a reply from him concerning this resolution; therefore, he would request that this item be further postponed until the next board meeting. The board was in agreement with this request. AUTHORIZATION GIVEN TO APPOINT MICHAEL RUDDY TO THE POSITION OF ZONING ADMINISTRATORRECENTL YV ACATED BY THE RESIGNATION OF ERIC LAWRENCE Upon motion made by Supervisor Smith, seconded by Supervisor Sager, Michael Ruddy was 223 appointed County Zoning Administrator to fill the vacancy created by the resignation of Eric Lawrence. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARINGS: PUBLIC HEARING - AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE. CHAPTER 90. FIRE PREVENTION. BY THE ADDITION OF ARTICLE III. SERVICE IN FIRE DEPARTMENT: SECTION 90-11. AUTHORIZATION FOR YOUTH TO SERVE. PARENTAL OR GUARDIAN APPROVAL. THE PURPOSE OF THIS PROPOSED AMENDMENT WILL ALLOW ANY PERSON SIXTEEN OR SEVENTEEN YEARS OF AGE. WITH PARENTAL OR GUARDIAN APPROVAL. BE AUTHORIZED TO WORK WITH OR PARTICIPATE FULLY IN ALL ACTIVITIES OF A VOLUNTEER FIRE COMPANY. PROVIDED SUCH PERSON HAS ATTAINED CERTIFICATION UNDER NATIONAL FIRE PROTECTION ASSOCIATION 1001. LEVEL 1. FIREFIGHTER STANDARDS. AS ADMINISTERED BY THE DEPARTMENT OF FIRE PROGRAMS - APPROVED County Administrator Riley presented this ordinance amendment request to the Board. There was no public input. Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, the following ordinance amendment was approved: BE IT ORDAINED, that Chapter 90, Fire Prevention; by the addition of Article III, Service in Fire Department, Section 90-11, Authorization for Youth to Serve, Parental or Guardian Approval, to read as follows: CHAPTER 90 FIRE PREVENTION ARTICLE III SERVICE IN FIRE DEPARTMENT ~90.11 Authorization for Youth to Serve, Parental or Guardian Approval Pursuant to the provisions ofSeetion 40.1-79.1 of the Code of Virginia, 1950, as amended, that any person sixteen or seventeen years of age, with parental or guardian approval be, and hereby is, authorized to work with or participate fully in all activities of a volunteer fire company, provided such person has attained certification under National Fire Protection Association 1001, Levell, Firefighter standards, as administered by the Department of Fire Programs. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 22 PUBLIC HEARING - AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE. CHAPTER 158. VEHICLES AND TRAFFIC: ARTICLE II. STOPPING. STANDING AND PARKING: TO AMEND SECTION 158.6 FIRE LANES AND HYDRANTS. PARAGRAPH A. AND BY THE ADDITION OF PARAGRAPH C. THE PURPOSE OF THIS PROPOSED ORDINANCE AMENDMENT IS TO ALLOW THE FIRE MARSHAL AND THE SHERIFF TO TICKET VEHICLES FOR PARKING VIOLATIONS AND ENFORCEMENT THEREOF - APPROVED County Administrator Riley presented this ordinance amendment request to the Board. There was no public input. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the following ordinance amendment was approved: BE IT ORDAINED, that Chapter 158, Vehicles and Traffic, Article II, Stopping, Standing and Parking, by amending Section 158.6, Fire Lanes and Hydrants; Paragraph A, and by the addition of Paragraph C, to read as follows: CHAPTER 158 VEHICLES AND TRAFFIC ~158.6 Fire lanes and hydrants. A. It shall be unlawful for any person to park any vehicle in a designated fire lane or within fifteen (15) feet of a fire hydrant. Enforcement of the same shall be provided by the Fire Marshal and the Sheriff. C. In any prosecution charging a violation of this section proof that the vehicle described in the complaint, summons, parking ticket, citation, or warrant was parked in violation ofthis section, together with proofthat the defendant was at the time the registered owner of the vehicle, as required by Chapter 6 (946.2-600, et.seq) Code of Virginia, shall constitute prima facie evidence that the registered owner of the vehicle was the person who committed the violation. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS: PUBLIC HEARINGS: PUBLIC HEARING - REZONING #08-99 OF DAVID R. MADISON TO REZONE 6.18 ACRES OF A 19.6 ACRE PARCEL FROM RA (RURAL AREAS) TO B2 (BUSINESS GENERAL). THIS PROPERTY IS LOCATED ON THE NORTH SIDE OF OLD CHARLES TOWN ROAD (RT.761). APPROXIMATELY 700' WEST OF THE INTERSECTION WITH GUN CLUB ROAD (RT.666). AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 44-A-138 IN THE STONEWALL MAGISTERIAL DISTRICT - (WITHDRAWN) PUBLIC HEARING - CONDITIONAL USE PERMIT #05-99. SUBMITTED BY SHANNON S. BRIDGES. TO REESTABLISH A NON-CONFORMING USE (DOG KENNEL). THIS PROPERTY IS LOCATED AT 1132 CEDAR HILL ROAD. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 33-A-62IN THE STONEWALL MAGISTERIAL DISTRICT - APPROVED 225 Planner II Chris Mohn presented this request to the Board. There was no public input. Ms. Bridges was present on behalf of her request. Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, the above conditional use permit #05-99 of Shannon S. Bridges was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, JI. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, SI. - Aye PUBLIC HEARING - CONDITIONAL USE PERMIT #04-99, SUBMITTED BY STEPHEN W. DUNCAN TO HAVE A COTTAGE OCCUPATION FOR ANTlOUE RESTORATION. THIS PROPERTY IS LOCATED AT 128 WHITE HALL ROAD, AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 32-A-61 IN THE GAINESBORO MAGISTERIAL DISTRICT - APPROVED Zoning Administrator Eric Lawrence presented this conditional use permit request to the Board noting that the planning commission recommended unanimous approval. Ms. Michelle Monk, daughter of Mrs. Seeger, whose property adjoins MI. Duncan, and is opposed to this request, appeared before the Board. Ms. Monk expressed concern for her mothcr's health as she feels the chemicals that are being used by Mr. Duncan in his workshop area to restore furniture are letting off fumes that are becoming trapped in her mother's house and are causing her to have allergic reactions. Ms. Angela Lee, another daughter of Mrs. Seeger, appeared before the Board to also oppose this request. She feels due to the close proximity ofthe two properties that Mr. Duncan's business is definitely a hazard to her mother's health and that the fumes are becoming trapped in her house and causing her overall health to be affected. She advised the Board that she had been in contact with various agencies that oversee the use of certain chemicals, and based on the information she had received from these agencies she feels MI. Duncan should not be allowed to operate this type of business from his garage. Mrs. Evelyn Seeger, adjoining a property owner, appeared before the Board and asked that this conditional use permit be dcnied. She expressed concern for what she feels this business has done to her health. Mr. Stephen Duncan appeared before the Board at which time he explained how he came to have this business and exactly what he does with his antique restoration operation. He explained 226 further to the Board the hours he works, the equipment and chemicals he uses and the steps involved in restoring his furniture, as well as how he removes it from the location in order to have it sold. Mr. Duncan advised the Board that David Taylor, with the Environmental Quality Control Department, had visited his location at which time he left a form, and asked that Mr. Duncan fill it out and return it to his office. Mr. Duncan explained to the Board that Mr. Taylor stated that the form was just a formality, and at that time did not indicate to Mr. Duncan that he saw anything wrong with his current operation. Supervisor Smith asked Mr. Duncan ifhe had ever considered an air filter system. Mr. Duncan replied that he did not feel it was necessary. Supervisor Sager asked Ms. Lee if anyone from the various agencies that she has contacted had actually visited the site ofMr. Duncan's operation. Ms. Lee replied that was why Mr. Taylor was at the site. Following further discussion by the Board it was felt that there are certain areas that the county does not have the authority to regulate with this being one of them, telling citizens of the county that there are certain chemicals they cannot use within the confines of their property. Upon motion made by Supervisor Shickle, seconded by Supervisor Orndoff, Conditional Use Permit #04-99 of Stephen W. Duncan was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye OTHER PLANNING ITEMS: BACK CREEK ELEMENTARY SITE PLAN PRESENTED TO BOARD - RECEIVED AS INFORMATION Assistant to the Superintendent of Schools Thomas Sullivan presented this general site plan to demonstrate the layout of the site and facility to the Board and explained that this plan is very much like Stonewall Elementary School. Chairman Longerbeam asked the Board to consider built in growth, in that a room could be added one at a time when it was deemed necessary. Mr. Sullivan advised that the school would have a capacity of 500 pupils. SITE PLAN FOR LIBRARY AT LAKESIDE - APPROVED Planner II Mike Ruddy presented this plan to the Board. Ii I 227 ii Chairman Longerbeam inquired of Public Works Director Ed Strawsnyder when this project was scheduled to go out to bid. Mr. Strawsnyder replied the first of July; however, an easement issue has surfaced that may delay this date. Supervisor Shickle advised that he has interest in how this project will be funded. He would like to see it go to a referendum in the upcoming election in November and let the citizens of the county decide this issue. County Administrator Riley explained that a resolution could be presented at the first board meeting in May in order to have this on November's ballot, if this is the Board's wish. Chairman Longerbeam explained that the library project will be built, that is not the question before the Board. The question on the table is what is the most economical way for the county to fund this project, through bonds or fund balance. Upon motion made by Supervisor Shickle, seconded by Supervisor Sager, the site plan as presented for the Library at Lakeside was approved. Therc will be a resolution presented to the Board at their May 12 meeting wherein they will need to dccide if they want this to go to a referendum this fall as to how the building ofthe Handley Library satellite location in Lakeside will be paid for by the county either through bonds or from fund balance. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Nay REVENUE SHARING PROGRAM APPLICATION AND RESOLUTION (# 047-99) FOR ADDITIONAL ALLOCATION FOR WARRIOR DRIVE - APPROVED Assistant Planning Director Evan Wyatt presented this application and resolution to the Board. WHEREAS, the County of Frederick desires to submit an application for an additional allocation offunds of up to $50,000 for the improvement and expansion of Warrior Drive through the Virginia Department of Transportation "Revenue Sharing Program"; and WHEREAS, the improvement and expansion of Warrior Drive between Fairfax Pike (Route 277) and Tasker Road (Route 642) will establish a north-south major collector roadway which will alleviate traffic congestion and improve the Level of Service at the Interstate 81, Fairfax Pike and Aylor Road (Route 647) interchange area; and WHEREAS, the County of Frederick is willing to enter into an agreement with the Virginia Department of Transportation to expedite the design and construction Warrior Drive, in which the County of Frederick will apply for funding through the "Revenue Sharing Program" annually until 228 the project cost is achieved and will initiate the design and construetion. The Virginia Department of Transportation will provide assistanee with right-of-way and utility issues, as well as initiate the design and eonstruction of Warrior Drive; and WHEREAS, the County of Frederick will only aceept funds through the additional alloeation of the "Revenue Sharing Program" if the entire amount offunds requested in the March 10,1999 Revenue Sharing Program Application is not realized. NOW, THEREFORE, BE IT ORDAINED that the Frederick County Board of Supervisors supports the application for an additional allocation of up to $50,000 to improve and expand Warrior Drive through the Virginia Department of Transportation "Revenue Sharing Program." Passed this 28th day of April 1999. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE REPORTS: PERSONNEL COMMITTEE REPORT The Personnel Committee met on Wednesday, April 21, 1999, with the following members present: Margaret Douglas, Chairman; Harrington Smith, Robin Damico, John R. Riley, Ir., and Ann Kelican. Michael Foster and Susie Pontiff were absent. Supervisor Douglas presented this report to the Board. 1. Review of Salary Survey Data - Aooroved The Personnel Committee reviewed the attached salary survey report and recommends approval of same with an effective date of July 1, 1999. The County Administrator advised that implementation of the survey would be funded through insurance reserves and would not require funding from the County's general fund. (Survey Report Attached) Supervisor Douglas moved to accept the report, as presented, with Supervisor Smith seconding the motion. County Administrator Riley explained what has transpired with the salary survey and those areas and departments that were affected more than others. He advised that there was a total of eight employees that would be receiving more than other employees for various reasons, which he felt had been explained within the report. He explained that there were 104 employees that would be affected by an increase due to their longevity. Personnel Director Ann Kelican appeared before the Board to answer additional questions from board members. Supervisor Shickle inquired about the percentage that was to be set aside for next year's pool. 229 He explained that there was a lot that he liked in the salary survey; however, anything more than an 8% increase would be more than he could agree to. Chairman Longerbeam stated that he felt that a 20% increase for anyone position was just too much, as he noticed that one position at the airport was to receive a 30% increase while one position in the Division of Court Services was to receive a 24% increase. Director of Personnel Kelican explained that a total of fifteen jurisdictions were surveyed with a total of twelve responding to the survey, and based on the information received is how she arrived at the figures that have been presented in the report. Supervisor Shickle once again stated that he could not support any increase more than 8%. The department heads increases were discussed, and County Administrator Riley explained this would be a cost of $31 ,000 out of the total of $285,000. Supervisor Shickle questioned the fact that funds from an insurance surplus was being used to fund these increases and questioned why this surplus could not have been used toward balancing the budget. Supervisor Sager inquired as to how much time was needed to meet the necessary deadlines for July 1 payroll. Personnel Director Kelican replied that this information would have to be completed by May as the majority of employee evaluations are also due at this time and will affect the July 1 deadline. Supervisor Sager called for the question. The above motion was approved by the following recorded vote: James L. Longerbeam - Nay W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye (A complete copy of this salary survey is on file in the Office of the County Administrator as well as the Personnel Office.) 2. Emplovee of the Month Award - Addressed Earlier in the Meetinl: The Committee reviewed the,attached nomination for the Employee ofthe Month Award and recommends approval of same. (See Attachment A) 3. Request to Fill Vacant Landfill Position - Approved The Committee reviewed the attached request to fill a vacant landfill position and recommends approval of same. (See Attachment) Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the above request 23 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye FINANCE COMMITTEE REPORT The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, April 21, 1999 at 8:00 A.M. The agenda items were as follows: 1. The County Administrator Requests a General Fund Transfer in the Amount of $1.900.00 from 10-1101-1006-000-000 Compensation of Committee Members to lO- 1101-7002-000-000 Furniture and Fixtures - Approved This amount is needed to purchase a new laser printer for networking all county administration staff. See attached memo, P. 1-3. The committee recommends approval Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 2. The Director of Public Works Requests a General Fund Supplemental Appropriation in the Amount of$8.950. This Amount Represents the Deshm Costs for Improvement to the Echo Villal:e Sewer System and is Requested to be Placed in 10-4201-3002-000-000 Professional Services - Approved This expense is reimbursed under the loan agreement. No additional funds are needed. See attached memo, P. 4-5. The committee recommends approval. Director of Public Works Ed Strawsnyder appeared before the Board to explain this was being done through a revolving fund by Department of Environmental Quality and the loan would be paid back more than 10 years period. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. The Manal:er of the Frederick County Sanitarv District ReQuests a Sanitarv District Fund Supplemental Appropriation in the Amount of $1.120.80. This Amount Represents an Insurance Reimbursement for a Vehicle Accident in i 231 Febrnarv and is Requested to be Placed in 16-8108-3004-000-002 Repair and Maintenance-Vehicle - Approved No additional local funds are needed. See attached memo, P. 6-8. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 4. The Finance Director Reviewed the Monthlv Financial Reports for the General Fund. Re!!ional Jail Funds and Landfill Fund for the Month Endin!! Februarv 28. 1999. See attached memo, P. 9-16. 5. It is Requested that the Attached Resolution be Adopted by the Board of Sunervisors to Establish an Office on Youth. This Action Would ReQuire Fundin!! in FY 2001 - Ann roved The committee recommends approval. See attached memo, P. 17-20. COUNTIES OF FREDERICK, CLARKE AND CITY OF WINCHESTER YOUTH SERVICES COMMISSION JOINT RESOLUTION OF THE COUNTIES OF FREDERICK AND CLARKE AND THE CITY OF WINCHESTER WHEREAS, the City Council ofthe City of Winchester and the Board of Supervisors of the Counties of Frederick and Clarke, Virginia, are committed to having identified, developed, and delivered to youth such services that will foster wholesome youth development and the prevention of juvenile delinquency; and WHEREAS, in order for the region to obtain the grant assistance required to properly fund an Office on Youth from the Department of Juvenile Justice Services, it is necessary that the Counties of Frederick and Clarke, and the City of Winchester guarantee a proportional share ofthe total grant costs; and WHEREAS, a steering committee comprised of individuals working with the youth ofthis region has shown broad based community support and justification for the establishment of a Youth Commission/Office on Youth; NOW, THEREFORE, BE IT FURTHER RESOLVED that there shall be the cstablishment of a Youth Commission, the majority of which shall be citizens not employed by the local or state government, to provide advisement and input to the Office on Youth on youth-related issues, and which shall drive its authority from and be administered by the City of Winchester in accordance with 66-29 and 66-34 ofthe Code o/Virginia. BE IT FURTHER RESOLVED that there shall be a regional Office on Youth for the purpose of promoting positive youth development and reducing juvenile delinquency and serving as a central point of contact for youth and families in the counties of Frederick and Clarke and the City of Winchester in regard to youth issues; BE IT FURTHER RESOL VED that the principal administrative officer for the Office on 232 Youth shall be the finance director of the City of Winchester who, in conjunction with the Commission on Youth, shall have full management and control ofthe activities and priorities ofthe Office on Youth and designate its staff support. BE IT FURTHER RESOLVED that the three localities will fund the local share of the Delinquency Prevention and Youth Development Grant in an amount not less that 25% of the total of state and local funds appropriated for the Office on Youth through either financial support of in- kind services in a budgeted amount to be approved annually by the respective governing bodies. BE IT FURTHER RESOL VED that expenditures shall be limited to the sums allotted for such purposes by the Boards of Supcrvisors of Clarke and Frederick County and the City Council of Winchester and additional sums received from public or private sources subject of approval by the same; BE IT FURTHER RESOLVED that a comprehensive six year plan shall be prepared based on an objective assessment ofthe community's needs and resources for developing, coordinating and evaluating youth services. The Commission shall form, coordinate, and support any task forces or other committees as necessary to accomplish the goals and objectives of the program. The Commission shall encourage any additions, deletions, or changes in laws, policies, and procedures that will improve community conditions for youth development. The Commission shall support or provide a public form where concerns about youth can be expressed. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye **For Information Only** The Finance Committee requested that the Finance Director schedule interviews with the two auditing firms that responded to the RFP. The Finance Committee will be notified ofthe interview schedule. BOARD OF SUPERVISORS COMMENTS There were no additional comments at this time. UPON MOTION MADE BY SUPERVISOR ORNDOFF, SECONDED BY SUPERVISOR SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. /~1 ,/' t mes L. Longerbeam Chairman, Board of Supervisors ~~~i ~ Jo . Riley, Jr. / Clerk, Board of Supe/visors ! Minutes Prepared By: /j. 7 ",L I. ~~ b~"" / Carol T. Bayliss Deputy Clerk, Board of Supervisors