CEA_02-28-08_Meeting_Minutes® MEETING MINUTES
OF THE
FREDERICK COUNTY CONSERVATION EASEMENT AUTHORITY
Held in the Executive Session Room of the Frederick County Administration Building at 107
North Kent Street in Winchester, Virginia on February 28, 2008 at 8:00 a.m.
PRESENT: Jim Lawrence; John Gavitt; Todd Lodge; Cordell Watt; Ritchie Wilkins, Vice -
Chairman; and Diane Kearns, Chairman
ABSENT: Phil Glaize; John Marker, C. Robert Solenberger; and Gene Fisher, Board of
Supervisors Liaison
STAFF PRESENT: Amber Powers, Planning Technician and Diane Walsh
OTHERS PRESENT: Seth Coffman, Potomac Conservancy
PUBLIC MEETING:
Item 1 - Minutes and Agenda
The minutes of the January 10, 2008 meeting was approved as presented.
Item 2 - PDR Update
It was announced that Frederick County has received a $265,000.00 grant from the State of
Virginia and it has 60 days to respond. The State has provided a template that will need to be
followed. Amber will make copies and provide it to the CEA Members for their review to
get a better understanding what needs to be done. It was discussed at length the best way to
advertise the PDR Program. Possibilities were to work with VCC, the Potomac Conservancy
and the Battlefield Foundation. It was also discussed as to where CEA can get the matching
funds. CEA will need to meet with the Board of Supervisors to let them know how they plan
to match it and get their approval.
Item 3 - Conservation Easement Updates
None
Item 4 - Conflict of Interest Policy Opinion Update
The group would prefer to have some type of summary rather than a 50 to 60 page document
to go by. Chairman Kerns asked Amber to contact Clarke County to see how they handle the
Conflict of Interest Policy and provide feedback at the next meeting.
Item 5 - Brief Update from the Potomac Conservancy by Seth
Seth Coffman from the Potomac Conservancy spoke about helping and partnering with the
• CEA to promote workshops, etc. He also provided the members with handouts for the Forest
Frederick County Conservation Easement Authority — 57 —
Minutes of February 28, 2008
& Farmland Conservation Strategies which will be held on Saturday, April 5, 2008 at the
Lord Fairfax Community College.
Item 6 - Charrett/Discussion of Target Areas for Preservation and Outreach
Amber provided maps to be reviewed which showed the location of prime agricultural soils,
landmarks listed on the National Registry of Historic Places, and the locations of parcels still
large enough to be considered for protection by state and /or local conservation organizations.
There was a short discussion about possible additions but overall the members were pleased
with what had been put together.
Item 7 - Bylaws Review /Revision
Chairman Kearns asked the members if there was a motion to approve the Bylaws. Mr.
Lawrence made the motion to approve but no one seconded it and a discussion ensued. The
members will review the revisions and will vote on them at the next meeting.
Item 8 - Review Design Ideas for Plaque /Sign Program, and Form a Workgroup
Chairman Kearns announced that she would like to see the CEA form some type of
Plaque /Sign Program to recognize the people which have done easements and to set up a
workgroup to look into this. Amber will provide a listing of the people who have donated
and the amount they have donated for the members so they have some idea the dollar amount
they have to work with. It was decided at this time to put this program on hold.
Item 9 - Event Planning Workgroup for Spring and Summer Events
Chairman Kearns announced that VCC would be passing through the area on March 19`" and
• wondered if anyone would be interested in meeting them for coffee on March 19` ". She also
announced that United Land Trust would be having a meeting in Staunton, iVirginia on June
11 — 13. There will be a banquet at that meeting on June 12 if anyone would be interested in
attending. Jim Lawrence suggested that the CEA may want to set up a "Green Infrastructure
Planning Workshop" for Stakeholders & Decision Makers. Amber passed out a listing of
different items to think about for fundraising and advertising. The members will review the
handout and discuss it at the next meeting.
Item 10 - Review latest draft of CEA contribution to the 2008 Comprehensive Plan
The group was not happy with the revisions which were made to the latest draft of the CEA
portion to the 2008 Comprehensive Plan. Chairman Kearns asked if anyone would be
interested in being on a subcommittee to review the latest draft of the CEA contribution for
the 2008 Comprehensive Plan and provided comments. Jim Lawrence and John Gavitt said
they would like to be on the subcommittee along with Chairman Kern and Amber Powers.
Item 11 - Next Meeting
The next meeting will be on March 27, 2008 at 8:00 a.m.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 9:40 a.m.
•
Frederick County Conservation Easement Authority
Minutes of February 28, 2008
Respectfully submitted,
•
Diane Klarns, Chairman
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Eric R. Lawrence, Secretary
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Frederick County Conservation Easement Authority
Minutes of February 28, 2008