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HomeMy WebLinkAboutApril 12, 1999 Regular Meeting 205 A Regular Meeting of the Frederick County Board of Supervisors was held on April 12, 1999, at 7: 15 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shiclde; W. Harrington Smith, Jr.; Charles W. Orndoff, Sr.; Robert M. Sager; and Margaret B. Douglas. INVOCATION The invocation was delivered by the Reverend Carl Moore of the Maranatha Fellowship. ADOPTION OF AGENDA County Adrnilustrator Riley advised that he would request the following additions to the agenda: (1). Proclamation for Food Drive Day from the National Association of Letter Carriers. (2). Request from Planning Director Kris Tierney to fill soon to be vacated position of Zoning Administrator. (3). Amended Memorandum of Understanding for HP Hood, Inc., and Kraft Foods. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Stm::lde - Aye Charles W. Omdoff, Sr. - Aye CONSENT AGENDA County Admipjstrator Riley suggested the following tabs for approval under the consent agenda: 1. Request from ShawneeLand Sanitary District Manager to Place Names on the Ballot for the Advisory Committee Election Process - Tab C; 2. Closing of County Offices for Apple Blossom Festival- Tab D; 3. Mr. Riley suggested tab G; however, Supervisor Shiclde asked that not be included. 4. Subdivision Application - Tybrooke, L.c.- Tab P; 5. Request for Exemption from the Subdivision Ordinance Requirement, Charles Willis Prope:ty'" Tab Q; 6. Road Resolution - Senseny Glen, Section II and III - Tab R; 7. Parks &nd Recreation Commission Report- Tab S; 206 8. Emergellcy Communications Commission Report- Tab T. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the consent agenda was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS Gina Forrester, Stonewall District, parent of school age children, as well as a member of the Friends of Frederick. She advised the Board that at the public hearing on the budget she asked each board member to vi3it Red Bud Elementary School, as well as James Wood Middle School, and James Wood High '\~hool. She was curious as to how many board members made this visit; therefore, she has req J~sted that the board members respond to her letter. MINUTES Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes of the regular meeting of March 10, 1999, were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sc.~";' - Aye Richard C. Shk:de - Aye Charles W. f'r,!doff, Sr. - Aye Upon motion .1 <ide by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes of March 24, 1999 weT\:: ?'pproved as presented by the following recorded vote: James L. Lonserbeam - Aye W. Harringto:1 ':;mith, Jr. - Aye Margaret B. Th:!Jglas - Aye Robert M. S'i,',.;r - Aye Richard C. Snickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTfE APPOINTMENTS REBECCA .STILLWELL APPOINTED TO HISTORIC RESOURCES ADVISORY BOARD Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, Rebecca Stillwell was appointed to th;; Historic Resources Advisory Board as the representative from Stonewall District. This is a four year term. This term will begin on April 12, 1999 and expire on April 12, 2003. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Deuglas - Aye Robert M. Sager - Aye Richard C. ShicIde - Aye Charles W. Orndoff, Sr. - Aye REOUEST FROM SHA WNEELAND SANITARY DISTRICT MANAGER TO PLACE NAMES ON THE BALLOT FOR THE ADVISORY COMMITTEE ELECTION PROCESS - APPROVED UNDER CONSENT AGENDA The following names will be placed on the ballot: Ronald V. Harding, Candace Russell, Gretta Stoneberger, Edward S. Sturdivant, Anna Campbell, Marcus Lemasters, George H. Shuffiebotham, Jr. COUNTY OFFICES TO CLOSE FOR ANNUAL APPLE BLOSSOM FESTIV ALON FRIDAY. APRIL 30. 1999 - APPROVED UNDER CONSENT AGENDA FISCAL YEAR 1999-2000 BUDGET RESOLUTION (#041-99) FOR FREDERICK COUNTY- APPROVED AS AMENDED WHEREAS, a notice of public hearing and budget synopsis has been published and a public hearing held on March 24, ]999, in accordance with Title 15.2, Chapter 25, Section 15.2-2506, of the Code of Virginia, 1950 as amended. THEREFORE BE IT FURTHER RESOLVED, by the Board of Supervisors ofthe County of Frederick, Virginia, that the budget for the 1999-2000 fiscal year as advertised in The Winchester Star on March 13, 1999, be hereby approved in the amount of $133,704,269. WHEREAS, the budget amounts represent the total, less transfers between funds. WHEREAS, the difference in the proposed budget and approved budget equals $85,151. $110,000 was increased in the Airport Capital Fund with the remainder being additional cuts. BE IT FURTHER RESOLVED, that the County of Frederick budget for the 1999-2000 fiscal year be adopted as follows: General Operating Fund: General and Financial Admin. Judicial Administration Public Safety Public Works Health/Welfare Education - Community College Parks, Recreation & Cultural Comml:uity Development Non-Departmental Expenses Regional Jail Fund Landfill Fund Division of Court Services Fund ShawneeLand Sanitary District Fund Airport Operating Fund Airport Capit41 Fund Consolidated Maintenance Fund School OperBtbg Fund: Instruction Administration, Attendance & Health $ 4,606,923 828,512 8,293,193 2,423,847 3,419,506 41,406 3,221,021 3,292,507 1,090,000 6,086,236 4,481,551 821,566 427,236 841,221 1,120,000 281,986 53,787,209 3,]46,576 ii 201 208 Pupil Transportation Operation & Maintenance Facilities School Cafeteria Fund School Construction Capital Project Fund School Debt Service Fund Larrick & Sides Trust Funds School Textbook Fund Unemploymer,tCompensation Fund 3,469,655 6,304,999 26,500 3,710,385 14,150,000 6,879,811 167 988,344 10,000 BE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, does herein adopt the tax rate for the 1999 assessment year at a rate of 59 cents to be applied to real estate, the rate of$4.20 to be applied to personal property, $2.25 applied to personal property on one vehide to volunteer firefighters that are approved and registered with the Fire and Rescue Department, the rate of 421f2 cents to be applied to airplanes and zero tax to be applied to antique vehicles. The Business and Professional Occupational License rates are as follows: retail 20 cents per $100 of gross receipts, professional services 58 cents per $100 of gross receipts, personal and business 36 cents per $100 of gross receipts, wholesale 5 cents per $100 of purchases and the rate of$2.00 on declining values to be applied to machinery and tools, and contract carrier classified vehicles. BE IT FURTHER RESOLVED, that appropriations are hereby authorized for the central stores fund, special welfare fund, comprehensive services fund, health insurance fund and unemployment compensation fund equal to the total cash balance on hand at July 1, 1999, plus the total amount ofreceiI-ts for the fiscal year 1999-2000. BE IT FURTHER RESOLVED, that Supervisor Shickle amended the Budget Resolution to identifY the School Board budget as categorically funded. BE IT FURTHER RESOLVED, that Supervisor Shickle amended the Budget Resolution to specifY that appropriations to the funds for which Frederick County is fiscal agent and other localities participate, b<: contingent upon the receipt of the contributions from those localities. Upon motio:1 hlade by Supervisor Shickle, seconded by Supervisor Orndoff, the 1999-2000 Fiscal Year Budget f('.' ;.rederick County was approved as amended by the following recorded vote: James L. Longt~rbeam - Aye W. Harringtm~ 3mith, Jr. - Aye Margaret B. D)uglas - Aye Robert M. Sager - Aye Richard C. Shkkle - Aye Charles W. OrIJdoff, Sr. - Aye REOUES1. FROM ECONOMIC DEVELOPMENT COMMISSION FOR A WORKSES~ION - SCHEDULED FOR APRIL 28 - 6:00 P.M. Following Boad discussion, April 28 at 6:00 p.m. was established as date and time for said worksession. RESOLUTION FROM WINCHESTER AND WESTERN RAILROAD RE: RAIL PRESERVAHON APPLICATION - POSTPONED UNTIL NEXT MEETING AWAITING t\DDITIONAL INFORMATION Supervisor Shickle had questions concerning this resolution. He was not sure why the board of supervisors was being asked to vote on this resolution. Additional information will be provided for the next board meeting. 209 REOUEST'FOR SUPPLEMENTAL APPROPRIATION FOR SHAWNEELAND SANITARY DISTRICT FOR REPAIRS TO CHEROKEE LAKE DAM - APPROVED Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the sum of $89,936.00 was approved for the emergency grouting repair of the Cherokee Lake Dam. Funding for this is to come from the Shawnee-Land Sanitary District Reserve Account and place in line item 8108- 7900-00. '. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#043-99) APPROVING AMENDED MEMORANDUM OF UNDERSTANDING FOR KRAFT FOODS. INC. - APPROVED County Administrator Riley presented this resolution and MOU to the Board. A copy of the MOU is on file in the office of the county administrator. Upon motion duly made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., and on the votes hereafter recorded, BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia does hereby approve the payment of$280,000 over 10 years subject to annual appropriations to the Frederick County Industrial Development Authority from the Frederick County Economic Development Incentive Fund to assist in construction of a pre-treatment facility for Kraft Foods, Inc. BE IT RESOLVED, that said funds are subject to an executed Memorandum of Understanding outlining a performance criteria ofthe county. BE IT FURTHER RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia, does authorize the county administrator to execute this document on its behalf ADOPTED, this 12th day of April, 1999. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye " . REVISED MEMORANDUM OF UNDERSTANDING RESOLUTION (#044-99) FOR LOAN/GRANT FOR HP HOOD. INC. - APPROVED County Administrator Riley presented this information to the Board. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the following 210 resolution was approved. A copy of the MOU is on file in the office of the county administrator. BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia does hereby approve the payment of $700,000 over 10 years subject to annual appropriations to the Frederick County Industrial Development Authority from the Frederick County Economic Development Incentive Fund to assist in construction of a pre-treatment facility for HP Hood, Inc. BE IT RESOLVED, that said funds are subject to an executed Memorandum of Understanding OUtlini.lg a performance criteria of the county. BE IT FURTHER RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia, does authorize the county administrator to execute this document on its behalf ADOPTED, this 12th day of April, 1999. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harringtun ~mith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sa!:;er - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#042-99) AUTHORIZING SUBMISSION OF AN APPLICATION FOR A CDBG. ECONOMIC DEVELOPMENT DIRECT LOAN FOR ON-SITE IMPROVEMENTS FOR HP HOOD. INe. - APPROVED WHEREAS, tiP Hood, Inc., headquartered in Chelsea, Massachusetts, has announced the construction of a new milk processing plant in Frederick County to be operational in Spring, 2000; and, WHEREAS, (~1is construction will result in the creation of 170 new jobs, of which at least 59% will be available in low and moderate income persons; and, WHEREAS, in order to lessen the impact of the increased wastewater flow and attending increases in BOD, TS~ and FOG on the Parkins Mfll Wastewater Treatment Plant, HP Hood, Inc. will be required to construct a sewage pretreatment facility; and, WHEREAS. t:le Virginia Department ofHousing and Community Development has reserved an appropriation of Ccmmunity Development Block Grant funds for economic development type projects, and Frederick County is eligible to apply for a loan in the amount of $700,000 to assist in providing the necessary on-site improvements; and, WHEREAS, other state funds of$I,356,251, local funds of$650,000 and private funds of $67,600,000 will be as:Jigned to complete the project. NOW, THEREFORE, BE IT RESOLVED, that pursuant to two public hearings having been completed, the Frederick County Board of Supervisors wishes to apply for $700,000 of Virginia Community Development Block Grant funds, Economic Development Direct Loan For On-Site Improvements. BE IT FURTHER RESOLVED, that the county administrator is hereby authorized to sign and submit the appropriate documents for submittal of this Virginia Community Development Block Grant application. PASSED this 12th day of April 1999. i 211 Upon motion made by Richard C. Shickle and seconded by Charles W. Orndoff, Sr., the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Smckle - Aye Charles W. Orndoff, Sr. - Aye . . il - PUBLIC HEARINGS PUBLIC HEARING - OUTDOOR FESTIVAL PERMIT - REOUEST OF THE SHENANDOAH APPLE BLOSSOMFESTIV AL. PURSUANT TO THE FREDERICK COUNTY CODE. CHAPTER 86. FESTIVALS: SECTION 86-3 C. PERMIT REOUIRED: APPLICATION: ISSUANCE OR DENIAL: FOR AN OUTDOOR FESTIVAL PERMIT. FESTIVAL TO BE HELD TUESDAY. APRIL 27.1999 THROUGH SUNDAY. MAY 2. 1999. ON PROPERTY OWNED BY THE FREDERICK GROUP. L.C.. LOCATED ON ROUTE 50 EAST. - WITHDRAWN PLANNING COMMISSION BUSINESS: 'l ~i PUBLIC HEARING - CONDITIONAL USE PERMIT #01-99."SUBMITTED BY DAVID L. SHULL. SR TO OPERA TEA PUBLIC GARAGE WITH BODY REPAIR THIS PROPERTY IS LOCATED AT 7317 NORTHWESTERN PIKE. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 27-A-91 IN THE BACK CREEK MAGISTERIAL DISTRICT. - APPROVED ,. Planner II Chris Mohn, presented this request to the Board Chairman Lon6erbeam had questions about the entrance footage. Steve Melnikoff, Transportation Engineer, with Virginia Department of Transportation appeared before the Board to explain that there is a requirement of30 feet and Mr. Shull is aware of this. Mf. Shull appt~ared before the Board on behalf of his request. There was no ;>ublic input. Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, CUP #01-99 was approved by the following recorded vote: James L. Longc.rbeam - Aye W. Harrington Smith, Jf. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - REZONING #02-99 OF TYBROOKE. L.e.. SUBMITTED BY PAINTER-LF,WIS. P.L.C.. TO REZONE 2.99 ACRES FROM RA (RURAL AREAS) TO B2 (BUSINESS GENERAL). THIS PROPERTY IS LOCATED ON NORTH FREDERICK PIKE (ROUTE 522) AT ALBIN: ONE MILE NORTH OF WINCHEStER BYPASS (ROUTE 37). AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 42-A-253 IN THE GAINESBORO MAGISTERIAL DISTRICT - APPROVED 212 Assistant Planning Director Evan Wyatt presented this request to the Board. Chairman Longerbeam questioned the part ofthe Proffer Statement dealing with vegetative screernng. Following further discussion with Mr. Wyatt and Planning Director Kris Tierney, it was the consensus of the Board that the applicant be released from the screening requirement as spelled out in the proffer statement. There was no public input. Upon motion made by Supervisor Shickle, seconded by Supervisor Sager, rezoning #02-99 ofTybrooke, L.C. was approved as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shic!de - Aye Charles W. Omdoff, Sr. - Aye PUBLIC HEARING - REZONING #03-99 OF AIKENS & ALLEN L.P.. L.L.P.. SUBMITTED BY GREENWAY ENGINEERING. TO REZONE 0.91 ACRES FROM RP (RESIDENTIAL PERFORMANCE) TO B2 (BUSINESS GENERAL). THIS PROPERTY IS LOCATED ON ROSS STREET. 90 FEET FROM THE INTERSECTION WITH BERRYVILLE A VENUE (ROUTE 7). NEAR THE RT. 7/1- 81. EXIT 315 INTERCHANGE. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBERS 177-2-29B (CITY OF WINCHESTER) AND 54G.l- 13B IN THE STONEWALL MAGISTERIAL DISTRICT - APPROVED Assistant Pla~t1ing Director Evan Wyatt presented this request to the Board. There was no f.ublic input. Upon moti01: made by Supervisor Orndoff, seconded by Supervisor Sager, rezoning request #03-99 was approved 'is presented by the following recorded vote: James L. Lor.ferbeam - Aye W. Harringt :.n Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. OT-doff, Sr. - Aye PUBLIC HF,) RING- REZONING #04-99 OF AMKPRODUCTS. INC.. SUBMITTED BY G.W. Ci..IFFORD. INC.. TO REZONE 7.354 ACRES FROM RA (RURAL AREAS) TO Ml (LIGHT INDUSTRIAL). THIS PROPERTY IS LOCA TED ON THE SOUTH SIDE OF AIRPORT ROAD (ROUTE 645). APPROXIMATELY 300 FEET WEST OF THE INTERSECTION WITH VICTORY LANE (ROUTE 728). AND IS IDENTIFIE.;D WITH PROPERTY IDENTIFICATION NUMBER 64-5-4 IN THE SHAWNEE MAGISTERIAL DISTRICT - APPROVED Assistant Plamling Director Evan Wyatt presented this request to the Board. There was l'r, public input. Upon motion mr.de by Supervisor Smith, seconded by Supervisor Orndoff, rezoning request #04-99 was approved as presented by the following recorded vote: Jumes L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - PROPOSED AMENDMENTS TO CHAPTER 165. ZONING. ARTICLE W. SUPPLEMENTAL USE REGULATIONS. ESTABLISHING SECTION 165-23.F(7): "PROTECTIVE ENTRANCE CANOPIES" OF THE FREDERICK COUNTY CODE. THIS AMENDMENT WOULD ALLOW THEPLACEMENT OF PROTECTIVE ENTRANCE CANOPIES AND ASSOCIATED SUPPORT STRUCTURES WITHIN THE FRONT YARD SETBACK AREAS. USES THAT MIGHT UT!LIZE THIS PROPOSED AMENDMENT INCLUDE FUNERAL HOMES. SCHOOLS. CHURCHES. DAY CARE FACILITIES. AND LmRARIES Zoning Administrator Eric Lawrence presented this proposed amendment to Chapter 165 to the Board. There was no public input. 165-23.F(7) Protective Entrance Canopies. Protective entrance canopies and support columns which are attached to the primary structure may extend into the front yard setback areas for the following uses: funeral homes, schools, churches, day care facilities, and libraries. The purpose of such canopies is to provide protection to patrons from the elements of weather as the patron enters or exits the structure. ]1). no case shall the canopy or its structure be located closer than 20 feet from a road right-of-way boundary. . . Upon motion made by Supervisor Smith, seconded by Supervisor Sager,Jhe above ordinance amendment to Chapter 165 was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. DvugIas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ," OTHER PLANNING ITEMS: SUBDIVISION APPLICATION - TYBROOKE. L.C. - APPROVED UNDER CONSENT AGENDA This request is to rezone 2.99 acres from RA(Rural Areas) to B2 (Busi!less General). - '! :~. REOUEST I'OR EXEMPTION FROM THE SUBDIVISION ORDINANCE REOUIREMENT. CHARLES WILLIS PROPERTY - APPROVED UNDER CONSENT T AGENDA Mr. Gary Oat.;s, of Greenway Engineering has submitted a request on behalf of Mr. Charles Willis to gain an ex(;mption to the 50 foot right-of-way width requirement of the Subdivision Ordinance The Board'ofSupervisors may allow for exemptions to the Subdivision Ordinance in cases of unusual situations or when strict adherence to the general regulations would result in substantial injustice or hardship. il 213 214 ROAD RESOLUTIONS - SENSENY GLEN. SECTIONS IT AND ill - APPROVED UNDER CONSENT AGENDA COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on March 16, 1999. Members present were: Charles Sandy, Rober:, Hartman, Cheryl Swartz, Steven Spitzer, Robert Roper, Margaret Douglas. Submitted for Board Information Only: 1. Election !)fNew Vice Chairman - Mr. Spitzer was unanimously elected Vice-Chairman to fill the position vacated by Mr. Hockman. (5-0) 2. Standin2 Committee Reoorts (Public Relations) - Mr. Hartman moved to accept the synchronized swimming program, seconded by Mrs. Swartz, carried unanimously (5-0). Mr. Hartman moved to accept the Friday Fun Night Program, seconded by Mrs. Swartz. Motion failed to carl} by a vote of 5-0. Mr. Hartman moved to accept the Overnight Indoor Camping Program. The motion died for lack of a second. EMERGENCY COMMUNICATIONS COMMISSION REPORT - APPROVED UNDER COrrSENT AGENDA The Frederick County Emergency Communications Commission met Monday, March 22, 1999 at 5:00 p.m. T;,e following Commission members were present: Chairman Robert Sager, Sheriff Robert Willic.l'l'lOn, Steve Eells, and Don Jackson who will be replacing Perry Silva on the Commission. Also present this date were Public Safety Communications Director John Webb, Director of Fire and Rescue Gary DuBrueler, County Administrator John Riley, and Chief Deputy Sheriff Alvin Johnson'. The following ;tems were discussed: *** Items Not Requiring Action *** 1. Communications Director's Report A. Operatio.JIII Status A report was distributed by Mr. Webb stating equipment and systems Y2K and operational status. Mr. Webb stat~d that the CAD (computer aided dispatch) system is not Y2K compliant. The status is to be updatt.d by July, 1999. It was requested that Mr. Webb contact the County Attorney to review the proviSIl'I-:t: of the contract with the CAD system for compliance. B. Staff Status At this time the department is staffed with 13 full-time employees. One full-time position is still available. Two employees will be attending the Rappahannock Academy in April for further training. Next Meeting: The Commission decided at this time to return to monthly meetings with the next meeting being on Monday, AVril 26, 1999. PLANNING PIRECTOR REOUEST TO FILL ZONING ADMINISTRATOR Ii Ii 1215 POSITION WITHIN HIS OFFICE THA TWILL SOON BE VACATED - APPROVED Planning Director Kris Tierney appeared before the Board to advise them of a soon to be vacancy within his department, that of Zoning Administrator. He explained that Eric Lawrence who currently holds that position has given notice that he has accepted a position in another locality and that his last day with Frederick County will be May 6. Mr. Tierney was asking the Board to give him permission to either fill the vacancy from within or to advertise for applicants. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request made by Mr. Tierney was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Omdoff, Sr. - Aye PROCLAMATION (#005-99) FOOD DRIVE DAY - NATIONAL ASSOCIATION OF LETTER CARRIERS - APPROVED . WHEREAS, Saturday, May 8, 1999, has been designated as Food Drive Day by the National Association of Letter Carriers and will be observed by letter carriers in the County of Frederick ; and , WHEREAS, the letter carriers serve citizens of our fine county in an exemplary manner through the most hazardous weather, be it snow, rain or extreme summer heat; and WHEREAS, this most faithful and dedicated civil servant never fails to complete his rounds of serving our entire population; and WHEREAS, :etter carriers throughout the County of Frederick will ~e collecting food to replenish food pantries for the less fortunate and the homeless; and WHEREAS, ,the people ofthis great county wish to express their appreciation for, and show recognition of the efforts and sacrifices made by their faithful letter carrier. NOW, THEREFORE, BE IT RESOLVED, that the Frederick.County Board of Supervisors does hereby proclaim May 8, 1999, as Letter Carrier Food Drive Day in the County of Frederick, and urge all citizens to join in its observance. ADQPTED, this 12111 day of April, 1999. #' Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the above proclamation was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD OF SUPERVISORS COMMENTS 216 There were no additional comments at this time. THERE WAS NO EXECUTIVE SESSION UPON MOTION MADE BY SUPERVISORSMIm, SECONDED BY SUPERVISOR DOUGLAS, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD EETING IS HEREBY ADJOURNED. &1<1--- Jo n Riley, J . Clerk, Board of Supervisors , Minutes Prepared Ey: ~(}}d'~ 'T. ~'j h-"Lo") Carol T. Bayliss Deputy Clerk, Board of Supervisors