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HomeMy WebLinkAboutMarch 24, 1999 Regular Meeting 192 A Regular Med!ng of the Frederick County Board of Supervisors was held on March 24, at 7: 15 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W. Harrington Smith, Jr.; Charles W. Orndoff, Sr.; Robert M. Sager; and Margaret B. Douglas. There was an Executive Session at 6: 15 P.M., prior to the regular meeting. Supervisors Shickle and Sager were not present at the start of the Executive Session. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board retired into executive session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344, Subsection A (1), (3), ;md (7) to Discuss Personnel, Acquisition and Disposition of Real Estate and Legal Matters. The above Ir.o!ion was approved by the following recorded vote: James L. Longerbeam - Aye W. HarringL;n Smith, Jr. - Aye Margaret B. D,mglas - Aye Robert M. Sager - Absent Richard C. Shickle - Absent Charles W. Orndoff, Sr. - Aye BOARD WIT.flDREW FROM EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board withdrew from executive session. This motion ".':15 approved by the following recorded vote: James L. Long~rbeam - Aye W. Harringto1 Smith, Jr. - Aye Margaret B. D.mglas - Aye Robert M. Sag~r - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motio'.l .llade by Supervisor Smith, seconded by Supervisor Orndoff, the Board reconvened into regdar session and certified nothing other than what was noted as reason for going into executive sessio.'l W is discussed. The above rr,o;:ion was approved by the following recorded vote: James L. Lonp;~rbeam. Aye W. Harringtl 1. Smith, Jr. - Aye 193 Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye INVOCATION The invocation was delivered by the Reverend Carl Moore of the Maranatha Fellowship. ADOPTION OF AGENDA County Administrator Riley advised that he had nothing to add to the agenda. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the agenda was adopted as presented by the following recorded vote: ~ .,{'~ James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA County Administrator Riley advised that he had no items for considera,tion for the consent agenda. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, there were no items for consideration under the consent agenda. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENT There were no citizen comments at this time. MINUTES . '.' Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes of the regular meeting of February 9, 1999 were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. . Aye Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, the minutes of the 194 regular meeting of February 24, 1999 were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the minutes of the Budget Worksession of March 5, 1999 were approved as presented by the following recorded vote James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARINGS PUBLIC HEARING - PROPOSED BUDGET FOR FISCAL YEAR 1999-2000 FOR FREDERICK COUNTY PRESENTED TO THE BOARD County Administrator Riley addressed the Board members and general public and outlined what was proposed for the Fiscal Year 2000 budget. The followin;g citizens appeared before the Board to address the proposed budget: Eileen Baker, Representing Tri County OIC, asked the Board to reconsider their donation to OIC this year as their budget has been cut for the last six and half years. She explained that 75 citizens from Frederick County received training last year from OIC. Richard Dil..., Shawnee District, thanked the Board along with EDC Director June Wilmot, for making it possible for Hood Inc. to locate in Frederick County. He asked the Board to consider restoring the funds that had been earmarked for construction in the Old County Courthouse in order to make way for thl: Civil War Museum to be located there. Dr. Marilyn Beck, President of Lord Fairfax Community College, Asked the Board to reconsider thl.:' county's fair share to the college. She explained the percentage of students that attend the collegt; from Frederick County as well as those that have received scholarships. Don Jackson President of County Fire and Rescue Association, Presented statistical data on the county fire departments and asked the Board to reconsider the amount allotted to these departments, for without this much needed funding it will be very difficult to provide the necessary service to the citizens of Frederick County. Nora Belle (~mer, Executive Director of the Northern Virginia 4-H Center, Requested 195 the Board to restore the $10,000 to their budget. She explained that Frederick County has been a part of the center since the beginning and the youth of the county continue to benefit from the many services provided by the 4-H Center. Debra LeFew, Stonewall District, feels the Board needs to control growth, and that funds need to be in place to educate the children of the county. Feels that additional teachers and classrooms are needed, and that the Board of Supervisors and School Board need to work on a viable solution. Maxine Jacobin, Opequon District, thanked the Board for their support of the Handley Library. She advised the Board that there are areas within the budget that still need additional funding and one of those are additional books. Cathy Browning, Opequon District, President of Education Association, urged the Board of Supervisors to do some long range planning in order for the educational system to keep pace. Bruce Watkins, Stonewall District, he knows that the budget is a challenge to prepare and that the Board wants the school system to achieve success. He does not feel that the physical school availability is present. He is concerned about the overcrowding in the schools, especially Red Bud Elementary. He feels the funding of schools is important and the Board should do whatever it takes in order to achieve this goal. When in charge one has to take charge. John Lamanna, Shawnee District, Representing School Council, addressed the area of additional funding as requested by the school board, and also the overcrowded classrooms. He , " further addressed all the growth that has been going on in the county which means more pupils, which means more funding. Marilyn Hamilton, Back Creek District, feels the county is growing too fast. The needs of the schools need to be addressed. She was speaking on behalf of all those present from the Indian Hollow School. Melinda Algayer - Goitia, Stonewall District, has two students in the county school system. Feels this is a bear bones budget and should be funded by the Board. She does not feel the county school children are being compensated as they deserve to be. She does feel the teachers have been compensated. " Shea Goitia, Second grade student at Red Bud Elementary School. Asked the Board to fund the school board budget as presented. 196 Chase Goitia, Stonewall District, James Wood Honor Student, feels more funds need to be made available. Asked the Board to be responsible and fund the budget as requested. Gina Forrester, Stonewall District, does not feel that $75,000 is adequate amount offunding for schools and asked the Board not to approve it. Feels growth is out of control in the county. Why continue to add more homes when the requested school funds cannot be funded. She asked all board members to visit the intersection of Greenwood and Senseny Roads during peak travel times and also visit Red Bud and James Wood Schools during school hours to see first hand the overcrowding that exists at both locations. .', Wilson Gilbel"t, Shawnee District, asked how can residential growth be encouraged and there be no funding for school board requests. Future planning needs to be long range, it needs to be for twelve years and not twelve months. Randy Forrester, Stonewall District, schools should have priority funding. Does not feel the county has the resources to build necessary schools. He feels growth needs to be stopped, and it is the Board's role to control growth. Mary K. Armstrong, Back Creek District, she has a daughter that is senior at Sherando High School. She asked th,~ Board how they could continue to approve all the building that is currently going on in the county. She does not feel that $550,000 is adequate funding for the schools. Peggy Walk, Shawnee District, has two students attending James Wood High School. Her daughter has thirty students in her chemistry class. There are also nine trailers at this location. She feels the county ne(;ds to be pro active. She feels the county has been short cited over the years. Bob Lizer, Gainesboro District, feels the funding for the schools is inadequate. Too much "8rowth within the cOLnty. He feels that $500 per pupil is an inadequate amount, as this is less than state average. He feels the children of the county need a strong education. Suzanne Mo.lrgan, Stonewall District, currently has two children in the system with one starting in kindergarten next year at Red Bud. Feels the school board made a good decision when they reduc{'d original budget request from $13 million to $4.2 and she feels the Board of Supervisors should fund this $4.2 million. Susan Ritter, Opequon District, objects to using lottery proceeds as she feels the lottery proceeds should be used for a one time expenditure, not an on going one. Barbara Varj Osten, Back Creek District, has four students in the county school system. 1,97 She spoke of the many years that she has appeared before the Board at budget time and it seems it is a struggle year after year to get the necessary funding for the school system. She feels more attention, on the part of the board of supervisors, needs to be paid to the school budget. Debbie Oventreet, Stonewall District, explained that she had one student at James Wood and one in Special Education at Sherando. She is concerned about the under funding of bus drivers. She feels the system is not working and the teachers need to know that the Board does value their services. She feels the entire budget should be supported by the Board as .there is no price tag on a good education. Pat Hartel, County school teacher, addressed the conditions thatsorne teachers and students have to endure in some of the schools, she referred to one location where the teacher is actually teaching in a space that was originally designated as a closet. She was very annoyed that this situation exists and feels it is the responsibility of the Board to correct these inadequacies. Martha Poole, Stonewall District, has two children at Red Bud Elementary where she is President of the PTO. She feels additional schools need to be built now in order to accommodate the children of the county. She feels that children and education need to come first, does not understand why education is not a top priority with the board of supervisors. Audrey GIeske, Gainesboro District, has four students in county school system. She is not happy with what the Board is proposing for the schools. She asked the Board to consider all the growth that has and continues to take place in the county. She advised the Board that more long range planning is needed. Paul Morgan, Stonewall District, has two children in Red Bud Elementary, and one going into kindergarten. He addressed the area of population within the county and how it has increased over the last few years. He is concerned about the overcrowding at Red Bud, feels this is a serious issue. He feels the school board budget is one of need and not extravag~ce. The Board needs to be more realistic and do whatever is necessary to fund the schools. Denise Watson, Stonewall District, has student at Red Bud Elementary. She feels children will be receiving less and less. She asked the Board to reflect on everything that has been said at this meeting. Kenneth Y. Stiles, Stonewall District, asked the Board to look at the OIC funding, as he feels this is a beneficial organization to county residents in need of their services. He feels the 4.H 198 Center should be supported as they offer a great program to the youth of the county. He did not agree with county using reserve revenue to balance last year's budget, not a good practice to get into. He feels if the City of Winchester is not willing to contribute their fair share for certain programs such as the Bluemont Concert Series, then the county should not continue to support these programs either, as the funding needs to be done on an equal basis, or not at all. He addressed the area of school enrollment, noting that certain schools are at capacity; however, some have had a decrease in enrollment such as Sherando. He stated that Cardinal Glass was driven from the county by citizens that felt the county did not need their plant. This company would have paid some $1.5 million to the coffers of Frederick County which would have helped to make way for additional funding to the schools. The citizens need to realize you can't have it both ways. Elizabeth Grannis, Stonewall District, has two children attending Red Bud Elementary. She asked the Board to listen to what everyone had to say at this meeting, and if they did not approve this budget "Shame on Them". The fact that everyone had been given the opportunity to address the Board is they elected to do so, Chairman Longerbeam advised Randy Forrester that he may offer a rebuttal to a comment that had been made. Randy Forr~ter, appeared once again before the Board to rebut some of the remarks made by Mr. Stiles. He stated that he did not agree with the number of available seats that J\.tr. Stiles indicated were available within the school system. Steve Baker, Shawnee District, he addressed the subject of Cardinal Glass and the fact a number of citizens, witnin the county, were not in favor of this company locating within Frederick County. He feels the budget as presented is a reasonable budget, and that the Board needs to catch up now while the ecoaomy is good. BOARD RECESSED The Chairman called for a 10-minute recess. Don Jackson, J'resident of County Fire & Rescue Association, appeared before the Board to finalize his request. He feels a better financing package needs to be made available to thc fire and rescuc departments. Thc comments madc during this portion of the meeting concerning the proposed budget for fiscal year 1999-2000 will be taken under advisement by the board of supervisors, and a vote will be 199 taken at the board meeting on April 12. PUBLIC HEARING - THE SALE OF COUNTY OWNED PROPERTY LOCATED IN THE SHAWNEE-LAND SANITARY DISTRICT. DESCRIBED AS LOT 112. SECTION A: LOT 61. SECTION B: LOT 29. SECTION 18: LOT 149. SECTION A: LOT 36. SECTION W: AND LOT 34. SECTION 19. LYING AND BEING SIrnA TE IN THE BACK CREEK MAGISTERIAL DISTRICT. COUNTY OF FREDERICK. STATE OF VIRGINIA - APPROVED County Administrator Riley presented this request to the Board. There was no public input. Upon motion made by Supervisor Douglas, seconded by Supervisor Shickle, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS: REOUEST FROM G.W. CLIFFORD & ASSOCIATES FOR VARIATIONS FROM THE SUBDIVISION ORDINANCE REOUIREMENTSRE: NORTHWESTW ATER STORAGE TANK - APPROVED Zoning Director Eric Lawrence presented this request to the Board. There was no public input. Upon motion made by Supervisor Shickle, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE REPORTS FINANCE COMMITTEE REPORT The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, March 17, 1999 at 8:00 a.m. Committee member Anita Shull was not present. The agenda items are as follows: 1. The Director o(the Handley Library was present to discuss FY 1999-2000 funding for the library that is currently proposed at present level funding of $493,934, as well as additional state revenue to be received in FY 2000. See attached budget request, P. 1-3. 1. The Economic Develooment Director Requests a General Fund Supplemental Appropriation in the Amount 0($318.30 - Approved 20.0 This amount represents an insurance reimbursement for a vehicle accident that occurred in January and is requested to be placed in 8102-3004-000-002 Repair and Maintenance - Vehicle. No additional local funds are needed. See attached memo, P. 4-7. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. The Court Services Director Requests a Court Services Supplemental Appropriation in the Amount of $5.000 - Approved $3,000 of this amount will be placed in the ASAP Program and $2,000 will be placed in Community Corrections Program to purchase additional drug testing supplies. Revenue has been collected to offset this expense; therefore, no additional local funds are needed. See attached memos, P. 8-9. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sf1ger - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 4. The County Administrator Submitted a Request from the Stonewall Sewer Line Orl!anizin!! Committee. Inc. to Hook UP to the Sewer Line Heinl! Proposed by Said Committe<~ Additional local funds in the amount of $9,020 are required. See attached memo, P. 10-13. This item has been tabled awaiting additional information. 5. The Fimmr.e Director Reviewed the Monthly Financial Reports for the General Fund. Rer:!ional Jail Fund and Landfill Fund for Month Endine January 31. 1999. See Att~l::l:ed Memo. P. 14-20 U For Information Only U 1. The Direc':, If of Public Works provided information requested by the committee on the need for J:'w Landfill reserves. The Engineering Technician was present for review and to answo questions. See attached memo, P. 21-23. 2. The Airport Manager provided information requested by the committee concerning the REDC 10!1I'. See attached memo, p. 24. 3. Attached is a copy of the FY 1999-2000 budget advertisement that appeared in the Winchester Star on March 13, 1999. See attached copy, P. 25-31. 4. Discussion was held and decision was made that the committee will review all RFP's received fiJr auditing services. 204 DEPARThCNTAL 1999-2000 ANNUAL WORK PROGRAMS RECEIVED AS INFO,RMA l:'..QN Cour.ty Administrator Riley advised the Board that the annual work programs were included in the Board's agendll r.otebooks for their review. If after reviewing these programs, the Board has any questions or co.nments, they were asked to give him a call. UPON MOTION MADE BY SUPERVISOR SAGER, SECONDED BY SUPERVISOR ORNDOFF, THER~BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (TIME: 9:22) ,; It- ~ ~~1MC-- . . J J~es L. Longerbeam Chairman, Board of Supervisors -. Minutes Prepared By: L .._L ,. -J3.. '/ ~ .) Carol T. Bayliss Deputy Clerk, Board of Supervisors