012-22 (FY2022-2023BudgetAmendment(AirportCapFund$511,500,000)) RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended, the Frederick
County Board of Supervisors, meeting in regular session on August 10, 2022,took the following action:
NOW,THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2022-2023 Budget be
Amended to Reflect:
Airport Capital Fund Supplemental Appropriation in the Amount of$11,500,000. This amount
represents the construction and related costs for the airport terminal project.
Upon a motion made by Supervisor Slaughter and a seconded by Vice Chairman McCarthy,the above
budget amendment and supplemental appropriation was approved by the following recorded vote:
Passed this 10th day of August 2022 by the following recorded vote:
Charles S. DeHaven,Jr., Chairman Aye Shawn L. Graber Aye
J. Douglas McCarthy Aye Robert W.Wells Aye
Josh Ludwig Aye Judith McCann-Slaughter Aye
Blaine P. Dunn Aye
A COPY ATTEST
Michael L. Bollho&Lnistrator
Frederick County
Res. No. 012-22
s WINCHESTER I NAL AIRPORT
Tr 491 AIRPORT" ROAD
I� LSI NCHESTER, VIRGINIA 22602
EST.IRV (540) 662-5786
r ALTI�''�
MEMORANDUM
To: Cheryl Shiffler, Frederick County Finance Director
From: Nide Sabo,Winchester Regional Airport Authority Executive Director
Date: July 13,2022
RE: Finance Committee Agenda Item I Airport Terminal Project
The Winchester Regional Airport Authority requests a supplemental appropriation for its FY23
Airport Capital Fund in the amount of$11,500,000. This is the amount necessary to cover the
costs of construction, construction administration, and administrative and legal fees for the
Airport Terminal Project at the Winchester Regional Airport.
The enclosed spreadsheet shows the expenses and revenue sources that comprise the total
project budget. No funds from Frederick County are requested, instead we seek consent for the
Winchester Regional Airport Authority to take on debt through the USDA Rural Development
Program to fund the outstanding local share. A resolution to that effect will be presented to the
Frederick County Board of Supervisors for consideration at its meeting on August 10, 2022.
We sincerely appreciate the support of Frederick County and look forward to delivering a quality
project that will benefit its citizens, businesses, civic groups, and educational institutions for
decades to come.
Enclosure:
Project Budget
30
PROJECT COST SUMMARY
DATE: July 13,2022
AIRPORT TERMINAL PROJECT
LINE I CLASSIFICATION COST PERCENTAGE BUDGET
DOAV LOCAL DOAV LOCAL
a. OWNER ADMINISTRATION
Administrative Fees $30,000 38% 62% $11,400 $18,600
Bond Counsel+Legal Fees $50,000 0% 100% $0 $50,000
Subtotal: $80,000
b. CONSTRUCTION
Low Bid Amount` $10,211,900 38% 62% J$3,880,522 $6,331,378
Subtotal: $10,211,90D
C. PROJECT MANAGEMENT
USDA Bid Requirements Fees $31,176 0% 100%
$O $31,176
AECOM Construction Adminstration Services
$787,641 38% 62% $299,304 $488,,3333
7
Subtotal: $818,817
d. PROJECT CONTINGENCY
3%Allowance $306,357 0% 100%
$0 $306,357
Subtotal: $306,357
TOTAL; $11A17,074 $4,191,225 $7,225,848
*Subject to final review and acceptance
LOCAL REVENUE SOURCES
EDA Incentive $5,000,000
USDA Debt $2,225,848
TOTAL: $7,225,848
31
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday,July 20,2022
8:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors meeting room at
107 North Kent Street on Wednesday,July 20,2022 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter, Chairman; Charles DeHaven;
Blaine Dunn; Gary Oates; and Jeffrey Boppe. Non-voting liaison: Seth Thatcher,Commissioner
of the Revenue; and William Orndoff,Treasurer.
Committee Member Absent: Angela Wiseman.
Staff present: Cheryl Shiffler, Finance Director; Michael Bollhoefer,County Administrator;
Jay Tibbs,Assistant County Administrator; Rod Williams,County Attorney; Nick Sabo,WRAA
Executive Director; Lenny Millholland,Sheriff,Joe Wilder, Public Works Director;
Wayne Corbett, Deputy Treasurer;Angela Whitacre, Deputy Treasurer; Lorraine Mossburg,
Deputy GOR; Melissa Sims, Personal Property Supervisor;Stacy Herbaugh, Interim Parks&
Recreation Director;Steve Majchrzak, Fire&Rescue Chief, and Jennifer Place, Budget Analyst.
Others present:Wil€Weber,Clear Brook Volunteer Fire& Rescue Company;and Bil# Pifer,
W RAA.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
Items 3, 5,8,9 and 11 were approved under consent agenda.
1. The Interim Parks& Recreation Director requests a General Fund supplemental appropriation
from proffer funds in the amount of$27.000 for the installation of a playground at Stonewall
Park. This item has been approved by the P&R Commission. See attached information, p.4—
10. The committee recommends approval.
2. The Interim Parks& Recreation Director requests a General Fund supplemental appropriation
in the amount of$155,000 for the construction of an amphitheater behind the Bowman
Library. Of this amount,$55,000 is a carry forward of previously approved funds for this
project,and$100,000 is an additional amount requested from,proffer funds. The increase has
been approved by the P&R Commission. See attached memo,p. 11-14. The committee
recommends approval.
3. M The Parks& Recreation Interim Director requests an FY22 General Fund supplemental
appropriation in the amount of$600. This amount represents a donation for a memorial park
bench that has been installed at Frederick Heights Park, See attached memo, p. 15.
4. The Clear Brook Volunteer F& R Company requests a General Fund supplemental
appropriation from proffer funds in the amount of$44,448.93 for a generator. This item falls
under the F&R Capital item on the CIP and has been approved by the Public Safety Committee.
See attached memo, p. 16—18. The committee recommends approval.
5. 11 The Clear Brook Volunteer F&R Company requests a General Fund supplemental
appropriation in the amount of$26,046.50. This amount represents a carry forward of unspent
proffer funds from the building renovation project. See attached memo, p. 19.
6. The Sheriff requests an FY22 General Fund supplemental appropriation in the amount of
$29,760. This amount represents traffic control reimbursements and will be used for overtime.
No local funds required. See attached memo, p.20-21. The committee recommends
approval.
7. The Sheriff requests an FY22 General Fund supplemental appropriation in the amount of
$3,813.75. This amount represents reimbursements from the DEA and Secret Service and will
be used for overtime. No local funds required. See attached memo, p.22-23. The
committee recommends approval.
8. M The Sheriff requests a General Fund supplemental appropriation in the amount of$625
400 FY22;$225 FY23). This amount represents donations toward the impound lot building.
No local funds required. See attached memo, p.24—28.
9. M The Public Works Director requests a General Fund supplemental appropriation not to
exceed$726,789.77. This amount represents a carry forward of unspent funds for the Gore
Convenience Center project that is currently in process. Item has been approved by the Public
Works Committee. See attached memo,p.29.
10. The WRAA Executive Director requests an Airport Capital Fund supplemental a ro riation
in the amount of$112,659. This amount represents a carry forward of unspent bond proceeds.
No local funds required. See attached memo, p.30.
2
11. The Finance/Audit Committee charter adopted by the Board of Supervisors requires an annual
review and reassessment, See attached charter, p.31—33. The committee recommends
approval.
12. The Finance Director and the committee began discussions on personal property surplus. See
attached information, p.34—40. The committee recommends review of the personal property
rate during the FY23 budget. The County Administrator will provide additional information at
the work session on September 14,2022.
INFORMATION ONLY
1. The Finance Director provides a Fund 10 Transfer Report for lune 2022. See attached,
p.41—42.
2. Fund balance and financial information will be provided after the County closes FY22.
3. The Proffer Policy is provided. See attached, p.43.
4. The WRAA Executive Director requests an Airport Capital Fund supplemental appropriation in
the amount of$11,500,000 and consent for the WRAA to issue debt in the amount of
$2,225,850 for the construction and related costs for the airport terminal project. No local
funds required. See attached information, p.44—45. The committee recommends forwarding
the supplemental appropriation to public hearing.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter,Chairman
Charles DeHaven
Blaine Dunn
Jeffrey Boppe
Gary Oates
By .54�
Finance Director
1
cn�a
HOME OF PUSUC
H[E-ARIM6
The Frederick County Board of Supervisors will hold a Public .
Hearing on Wednesday, August 0, 2iD22, 7:00 P.M., in the
Board of Supervisors' Meeting Room, County Administration
Building, 107 North Kent Street, Winchester, Virginia, to
Consider the Following:
Amendment to the 2022-2023 Fiscal Year Budget—Pursuant
ito Section 15.2-2507 of the Code of Virginia, 1950 Wt
lAmended,the Board of Supervisors will Hold a Public Hearing
to Amend the Fiscal Year 2022-2023 Budget to Reflect an
Airport Capital Fund Supplemental Appropriation in the amount
of $11,500,000. This Amount Represents the Alrport
Construction Related Costs for the Terminal Project.
Inquiries concerning the above item may be addressed to the t
County Administration Office between the hours of 8:00 A.M. 1
and 5:00 P.M., Monday through Friday, 107 North Kent Street,
IWinchester,Viirginia22601, (540)665-6382,
?Rezoning #04-22 of 84 Lumber Winchester Submitted to
Rezone 2.21 Acres from 83(Industrial Transition)District to the 4
M1 flight Industrial) District with Proffers,and 6.59 Acres from
the B3 District to the M1 District with Proffers Totaling 10.9
Acres, These Properties are Located No4west of the
intersection of Martinsburg Pike (Route 11) and Yardmaster
Court and are Identified by Property Identification Numbers 44-t
A-75F and 44-A-75G in the Stonewall Magisterial District.
Ordinance Amendment to the Frederick County Code,
Chapter 165 Zoning, Article II 5u plementaty Use
Regulations;Parking;Buf€ers;and Regulations for Specific j
Uses; Part 204 Additional Regulations for Specific Uses,§165-
204.36. Backyard Chickens; Chicken Coops in RP Zoning
district. Revision to the Frederick County Zoning Ordinance to
Allow Backyard Chickens in the RP(Residential Performance)
District. The Ordinance Would Allow Single-Fara Detached
(SFD) Lots 15,000 Square Feet (SF, or 0.34-acres or Greater
to have up to a Maximum of Six (6) Chickens by Right. This
Ordinance Amendment Would also Apply to Lots of 16,000 SF
or Greater in the R4 (Residential Planned Community)and RS
(Residential Recreational Community),Zoning District.
Inquiries concerning the above item(s) may be addressed to
the Office of Planning and Development, between the hours of
8:00 A-M. and 5:00 P.M„ Monday through Friday, 107 North Interested citizens may appear before the Board to speak on
Kent Street, Winchester, Virginia 22601, (540)665-5651. Any the above items The agenda is available online at
subject file s), including the full text of any ordinance or of any wwurfcva_us1BO eetincgs and at the Frederick County
other items) to be adopted are available at the Office ofiminis rative 0 acs, 1i�7 North Kent%reet;Winchester,
Planning and Development. Virginia.
Jhe meeting will be broadcast via Cable Channel 16 and will be Michael L.Bollhoe€er
live streamed on the website at www.fcva.us/BQSMeefings. County Administrator
Citizens preferring not to attend the meeting to speak are County of Frederick,Vlrginia
encouraged to submit comments to the Board via:
Electronic commenting on the county website at www•fcva.us
)WwK-fcva.us/13051vleetings(Click on the`eCornment'to submit
your comments.)
'i
Email to county staff Karen Vacchio at kvacchio@fcva.us or l
Ann Phillips at ann.phillips@tcva.us by noon on thie ad�ythe
meeting.
The
Mail to:August 10 Public Hearing Comments, 107 N, Kent St. i Wmehester Sta.
Winchester, VA 22601. Include your name, address, and
magisterial distract. Wednesday
in person by calling the Deputy Clerk at 540-722-8273 to August 3,2022
j ;arrange to drop off your comments.
Fon
OTICE OF PUBLIC
IHEARING
k County Board of Supervisors will hold a Public
ednesda , August 10, 2022, 7:00 PM., in the
ervisors' Meeting Room, Count Administration
!North Kent Street, Winchester, Virginia, to
Following:
Amendment to the 2022-2023 Fiscal Year Budget—Pursuant `
to Section 15,2-2507 of the Code of Virginia, 1950 as
Amended,the Board of Supervisors will Hold a Public Hearing
to Amend the Fiscal Year 2022-2023 Budget to Reflect an
Airport Capital Fund Supplemental Appropriation in the amount
Ig, of $11,500,000. This Amount Represents the Airport
or Construction Related Costs for the Terminal Project_
id.
se I ----- — -n.
inquiries concerning the above ifem may be addressed to the
County Administration Of Im between the hours of 8:00 A-M.
nd and 5:00 P.M., Monday through Friday, 107 North Kent Street,
er 1 i Winchester,Urginia22601,{640)665-6382.
nt
fRexonin 904-22 of 84 Lumber Winchester Submitted to
as Rezone 2.21 Acres from B3(Industrial Transition)District to the
in M1 (Light Industrial)District with Proffers,and 8.69 Acres from
Yrthe 63 District to the M1 District with Proffers, Totaling 10.$
at Acres. These Properties are Located Northwest of the
o Intersection of Martinsburg Pike (Route 11) and Yardmaster
n `Court and are Identified by Property identification plumbers 44-
n IA-75F and 44-A-75G in the Stonewall Magisterial District.
r ! !
n: lordinance Amendment to the Frederick County Code,
!Chapter 166 Zoning, Article 11 Suppplementarryy Use
i Regulations;Parki. ;Buffens;and Regulations for specific
Uses; Part 204 Additione]Regulations for Specific Uses,§165-
1 204.36. Bach and Chickens; Chicken Coops In .RP Zoning
District. Revision to the Frederick County Zoning Ordinance to
lAllow Backyard Chickens In the RP(Residentief Performance),
District. The Ordinance Would Allow Single-Fami! Detached
(SFD) Lots 15,ODQ Square Feef (SF, or 0.34-acresor Greater{
to have up to a Maximum of Sfx (i') Chickens by Right, This
Ordinance Amendment.Would afro Apply to Lots of 15,000 SF
i or Greater In the R4(Residential Planned Community)and R5
p(Residential Recreational Community)Zoning District.
Inquiries concerning the above item(s) may be addressed to
the Office of Planning and Development, between the hourrs of
I8:00 A.M. and 5:00 P.M., Monday through Friday, 107 plorth
Kent Street, Winchester Virginia 22601, (540)665-5651. Any
!Subject file mvelopment
cluding the foil text of any ordinance or of any I --
ofher itembe adopted are available at the Office •of dnterested citizens ma aeppear before the Board to s ea
Planning the above item{s). �7i p k on
j wwwfcva.uslBflS eetiri s Benda is available online at
.The meeting will be broadcast via Cable Channel 16 and will be ruin a tine and at the Frederick Coun
live streamed on the website at wwwfcva.us/BOSMeetings, f Virginia. lees, 7 North Kent Street, Winchester,Count.
Citizens preferring not to attend the meeting to speakare
encouraged to submit comments to the Board via:
Michael L,Bollhoefer
Electronic commenting on the county website of County Admfnlstrator
iwww.fcva.us/BOSMsetings(Click on the'eCommenf to submit I County Of Frederick,Virginia
:Tour—comments.) T
_ www.fcva,us
Email to county staff Karen Vacchio at kvacchfo fcva.us or �.__.
i Ann Phillips at anon philiipa@foya_us,by noon_c a day o the
meeting.
Mail to:August 10 Public Hearing Comments, 107 N. Kent St.,
Winchester, VA 22601. Include your name, address, and e
magisterial district. Winchester Sf ir'
In person by calling the Deputy Clerk at 540-722-8273 to
arrange to drop off your comments. Wednesday
J uIy 27,2022