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004-22 (RegionalSmartScaleApplications(VariousProjects)) RESOLUTION # " RESOLUTION OF SUPPORT FREDERICK COUNTY BOARD OF SUPERVISORS FOR FREDERICK COUNTY AND REGIONAL SMARTSCALE APPLICATIONS Action: BOARD OF SUPERVISORS: July 13, 2022 Adopted WHEREAS, this resolution supports the following Frederick County and Regional SmartScale Applications within Frederick County for the following projects: Frederick County Applications 1. Exit 317 Diverging Diamond (Winfred MPO duplicate app) 2. Route 11 — Shawnee Improvement 3. 522/Costello Turn Lane/Intersection Operations Improvements 4. 50/17/522 Partial Median U-Turn(Winfred MPO duplicate app) Win-Fred MPO Applications 5. Exit 317 Diverging Diamond (Frederick County duplicate app) 6. 50/17/522 Partial Median U-'Turn (Frederick County duplicate app) 7. Route 7 Berryville Avenue Improvements WHEREAS, the Virginia Depai-hnent of Transportation (hereafter referred to as the DEPARTMENT) has adopted procedures for evaluating and scoring projects consistent with SmartScale requirements; and, WHEREAS, the DEPARTMENT has requested applications to be submitted by localities to be consider for inclusion in the DEPARTMENT'S Six-Year Improveiment Program for Fiscal Years 2024 through 2029; and WHEREAS, projects will be evaluated for inclusion in the Six-Year Improvement Program through screening and scoring process to be undertaken by the DEPARTMENT; and WHEREAS, each of the listed projects play important roles in the County's Long Range Transportation Plan and near term traffic safety concerns; and WHEREAS,the County of Frederick is an eligible entity to apply for transportation funding under House Bill 2; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors is supportive of each of these applications for inclusion into the Six-Year Improvement Program fiscal years 2024 through 2029. ADOPTED, this 13th day of July 2022. This resolution was approved by the following recorded vote. Charles S. DeHaven, Jr., Chairman Aye Shawna L. Graber Aye J. Douglas McCarthy Absent Robert W. Wells Aye Blaine P. Dunn Aye Josh Ludwig Aye Judith McCann-Slaughter Aye A COPY ATTEST Michael LCBollhoef - ountyFrederick ministrator Res. No. 004-22 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday,June 27, 2022 8:30 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Charles DeHaven,Jr. (Voting), Kevin Kenney(Voting),Shontya Washington (Voting), Gary Oates (Voting) and Lewis Boyer(Liaison Stephens City). Committee Members Absent:Shawn Graber(Voting). Staff Present:Assistant Director John Bishop, and Kathy Smith,Secretary. ITEMS FOR INFORMATION ONLY: 1-Truck Restriction Request: Ravens and Oakdale Crossing: The residents of the Raven Pointe have presented a request to restrict through truck traffic on several streets in their neighborhood in response to the One Logistics rezoning. Staff gave an overview of a prepared map that summarizes the requested restrictions as well as the required alternative routes. Showing the alternative routes as part of the requested truck restriction is part of the VDOT criteria for applying for the truck restriction. A resolution would be required as a Public Hearing from the Board. Staff discussed the VDOT guidelines for truck restriction requests with the Committee. The Committee after much discussion decided not to recommend forwarding the request to the Board. 2- Route 37 History and Next Steps: Staff gave a presentation on the background of the Route 37 East project up to the status currently and identifying the key next steps for the project. Staff will be having an upcoming informational meeting on July 18, 2022, with State officials on the project. Staff gave a draft of the presentation to the Committee and is seeking feedback. Frederick County has a lot of worthy projects, but the officials are looking for ready projects. These projects are ready as more design, local fund match and study work is completed. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 3-Study Requests: Staff is seeking Committee concurrence to utilize County transportation funds to embark upon three (3) studies currently. Staff gave an overview of the studies and approximate expected costs of the following: Route 522/Gainesboro Road Signal Justification Report in the estimated amount of $50-$75K, this is the main entrance to Fredrick County Middle School and Gainesboro Elementary School is currently located on Route 522 North immediately south of the unsignalized intersection of Gainesboro Road and Route 522. The other request is the Route 37 Comprehensive Phasing and Feasibility Study in the estimated amount of$250,000 with this study request. Staff is seeking an extensive study to address the review and restatement of the purpose and needs of the facility. Also, a request for the Route 37, Route 7 to Route 11; 30% design and environmental update of a two (2) lane section is the estimated amount of$100,000. This study is intended to take the Board adopted top priority segment as well as the discussion of parkway concepts to the next level. Staff noted that the estimated costs for the studies are rough estimates and that final numbers would be provided to the Committee and Board prior to executing agreements with consultants. Funds are recommended to come from budgeted transportation funds for the coming fiscal year. Upon a motion by, Gary Oates and seconded by Kevin Kenney the Committee recommended to utilize the County transportation budgeted funds on three (3) proposed studies for Route 522/Gainesboro Road signal justification report, Route 37 Comprehensive Phasing and Feasibility study, and Route 37, Route 7 to Route 11 design and environmental update of a two (2) [ane section. 4-Smartscale Application Endorsement: As the Committee is aware, staff is preparing SmartScale Applications for consideration by the Commonwealth Transportation Board. Staff recommended to set aside $11 million to cover the 20% local match with four (4) four application for road improvements to 181 Exit 31.7, Route 11 turn lane, Route 522 and Costello Drive and improvements at Route 50/17/522 for partial median U-turn improvements. Upon a motion by,Charles DeHaven,Jr.seconded by Gray Oates the Committee recommended to endorsement of the Resolution to the Board for Regional Smartscale applications and to authorize staff to commit 20% of each application cost estimate as local contribution up to$11 million. Since matching funds would not be required to be provided for 4-6 years the committee recommends the matching funds be allocated in future budgets. 5-Safe Streets and Roads for all(SS4A):Staff gave an overview for a grant underthe Safe Streets and Roads for all programs. Grants will be available over the course of the next five years and are used forthe creation of an Action Plan grant or for implementation of projects that are part of an adopted Action Plan. The intention would be to follow up the Action Plan grant with further applications for Implementation Grants to improve the safety on local roads, if successful. Upon a motion by, Shontya Washington and seconded by Chuck DeHaven, Jr. the Committee recommended to forward the authorization to apply for a grant under the Safe Streets and Roads for all programs to the Board for recommendation for approval. 6-County Project Updates: Renaissance Drive: Staff is continuing working through the agreement and real estate process with CSX.