Loading...
HomeMy WebLinkAboutMay 25 2022 Regular Meeting Minutes 385 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 25, 2022 6:00 PM and 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; J. Douglas McCarthy, Vice Chairman; Robert W. Wells; Blaine P. Dunn; Judith McCann-Slaughter; Shawn L. Graber; and Josh E. Ludwig were present. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; John Bishop, Assistant Director of Planning-Transportation; Tyler Klein, Senior Planner; Mark Cheran,Zoning&Subdivision Administrator; Steve Majchrzak, Fire Chief; Nick Sabo, Director of the Regional Airport Authority; Seth Thatcher, Commissioner of the Revenue; Rich Venskoske, Director of Elections/General Registrar; Scott Varner, Director of Information Technologies; Sharon Kibler, Assistant Finance Director; Clay Corbin, NRADC Superintendent; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. SERVICE LEARNING FORUM CALL TO ORDER Chairman DeHaven called the meeting to order at 6:00 p.m. SERVICE LEARINNG STUDENT PRESENTATIONS Deputy County Administrator Jay Tibbs explained the Service Learning Program. Three student groups representing James Wood, Millbrook, and Sherando High Schools presented the projects they had completed under the supervision of various County departments and community organizations. Chairman DeHaven and the Board members thanked the students for their efforts and recessed the meeting until 7:00 p.m. REGULAR MEETING CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 386 INVOCATION Supervisor Wells delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman McCarthy led the Pledge of Allegiance. ADOPTION OF AGENDA-APPROVED The proposed agenda was adopted on a voice vote following a motion by Supervisor Slaughter, seconded by Vice Chairman McCarthy. CITIZEN COMMENTS Leslie Schottroffe, Opequon District, referred to the Short Term Lodging Ordinance Discussion on the agenda. She said that the use of shared private driveways such as Wayne's Lane where she resides needs to be resolved to address contention between neighbors when the private drives are overused by short-term renters. Mike Schottroffe, Opequon District, provided photos of Wayne's Lane and discussed the traffic problems created by a recent wedding event at the rental property. He said the short-term rental is a business. Sue Case, Opequon District, said she wants short-term rental owners to obtain written consent of the neighbors if they are using a shared private driveway before getting a permit to operate the rental. Stephen Carroll, Back Creek District, spoke in opposition to Conditional Use Permit #02-21 for Eli Williams. He provided aerial photos of the proposed site and an existing event center property and said the property is not large enough for an event center use and the proposed restrictions are not enough to protect the neighbors. Teresa Soto-Aguilar, Back Creek District, spoke in opposition to Conditional Use Permit#02-21 for Eli Williams. She provided a property map of the area and said the property is residential rather than agricultural and that more houses are being built in the neighborhood. Margaret Thompson, Back Creek District, spoke in opposition to Conditional Use Permit#02-21 for Eli Williams saying the property across from her home is slated for a 150-car gravel parking lot which will create noise, dust, and traffic concerns. Denny Derflinger, Back Creek District, spoke in opposition to Conditional Use Permit#02-21 for Eli Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 387 Williams. Rodrigo Pineir, Back Creek District, spoke in opposition to Conditional Use Permit #02-21 for Eli Williams saying the site would need a commercial-grade entrance and is too small for the proposed use. + + + + + + + + + + + + + + ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Slaughter moved for adoption of the consent agenda as presented. Supervisor Graber seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye -Approval of Minutes of Work Session of May 11, 2022 - CONSENT AGENDA APPROVAL -Approval of Minutes of Regular Meeting of May 11, 2022 -CONSENT AGENDA APPROVAL -Acceptance of Public Safety Committee Report of May 5, 2022 - CONSENT AGENDA APPROVAL,Appendix 1 -Acceptance of Parks and Recreation Commission Report of May 10, 2022 - CONSENT AGENDA APPROVAL,Appendix 2 -Acceptance of Finance Committee Report of May 18, 2022-CONSENT AGENDA APPROVAL,Appendix 3 - Resolution of Approval of and Concurrence in Issuance of Tax-Exempt Bonds on behalf of Westminster-Canterbury of Winchester, Inc. -CONSENT AGENDA APPROVAL RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA ON THE ISSUANCE OF UP TO $120,000,000 OF REVENUE BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF WINCHESTER, VIRGINIA FOR THE BENEFIT OF WESTMINSTER-CANTERBURY OF WINCHESTER,INC. WHEREAS, Westminster-Canterbury of Winchester, Inc., d/b/a Shenandoah Valley Westminster- Canterbury (the "Borrower"), a nonstock, not-for profit Virginia corporation, has requested that the Economic Development Authority of the City of Winchester,Virginia(the"Authority")approve the Borrower's application that requests that the Authority issue up to $120,000,000 of its revenue bonds in one or more series at one time or from time to time(the"Bonds")and loan the proceeds of the Bonds to the Borrower: (a) to finance all or a portion of an expansion project at the Borrower's facilities (the "Facilities") located at 654 Fox Drive, Winchester, Virginia 22603 (a portion of which is located in the County of Frederick, Virginia), including without limitation (i) the acquisition, construction and equipping of 10 new villa Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 388 buildings, including a total of approximately 97 additional independent living apartments, a community room and garage space and(ii)the acquisition,construction and equipping of a multi-story,multi-purpose professional building (collectively,the"Project");and (b) to finance amounts required for reserves,capitalized interest,working capital and costs of issuance incurred in connection with the issuance of the Bonds(together with(a),the"Plan of Finance"); WHEREAS,the Authority held a public hearing on May 17,2022; WHEREAS, Section 147(f)of the Internal Revenue Code of 1986,as amended(the "Code"),provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds and Section 15.2-4906 of the Industrial Development and Revenue Bond Act,Chapter 49,Title 15.2,Code of Virginia of 1950,as amended("Act")sets forth the procedure for such approval; WHEREAS, Section 15.2-4905 of the Act provides that if a locality has created an industrial development authority,no industrial development authority created by a second locality may finance a facility located in the first locality unless the governing body of such first locality concurs with the inducement resolution adopted by the second locality; WHEREAS,a portion of the Project is located in the County of Frederick,Virginia(the "County")and the Board of Supervisors of the County(the"Board")constitutes the highest elected governmental unit of the County; WHEREAS, in accordance with Section 147(f) of the Code, the public hearing held by the Authority was within 100 miles of the County; WHEREAS,for purposes of Section 15.2-4906 of the Code of Virginia of 1950,as amended(the "Virginia Code"),the Authority is issuing the Bonds on behalf of the County; WHEREAS,the Authority has recommended that the Board approve the Plan of Finance and the issuance of the Bonds;and WHEREAS,a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon,a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK,VIRGINIA: 1. The Board hereby approves the issuance of the Bonds, in an aggregate principal amount up to $120,000,000,by the Authority for the benefit of the Borrower,solely to the extent required by Section 147(f)of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended, to permit the Authority to assist in accomplishing the Plan of Finance. 2. The Board concurs with the resolution adopted by the Authority and approves the issuance of the Bonds by the Authority for the benefit of the Borrower as required by Section 15.2-4905 of the Virginia Code. 3. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance or the Borrower. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth or any political subdivision thereof,including the Authority and the County. 4. This resolution shall take effect immediately upon its adoption. Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia + + + + + + + + + + + + + + 389 BOARD OF SUPERVISORS COMMENTS - None + + + + + + + + + + + + + + WINCHESTER REGIONAL AIRPORT UPDATE Executive Director Nick Sabo provided an update on the current activities at the Winchester Regional Airport. APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS JENNIFER MYERS APPOINTED TO PARKS AND RECREATION COMMISSION—APPROVED On motion of Supervisor Slaughter, seconded by Vice Chairman McCarthy and carrying on a voice vote, Jennifer Myers was appointed to a four-year term as Stonewall District Representative on the Parks and Recreation Commission beginning June 24, 2022, replacing Randy Carter who is no longer eligible following redistricting. GAYLE GUSTAFSON-FERREIRA REAPPOINTED TO SOCIAL SERVICES BOARD— APPROVED On motion of Supervisor Ludwig, seconded by Supervisor Graber and carrying on a voice vote, Gayle Gustafson-Ferreira was reappointed to a four-year term ending June 30, 2026, on the Social Services Board. GENE FISHER REAPPOINTED TO WINCHESTER REGIONAL AIRPORT AUTHORITY— APPROVED On motion of Supervisor Wells, seconded by Supervisor Slaughter and carrying on a voice vote, Gene Fisher was reappointed to a four-year term ending June 30, 2026, on the Winchester Regional Airport Authority. + + + + + + + + + + + + + + FINANCE COMMITTEE BUSINESS Supervisor Slaughter moved for approval of the following: The Planning Director provides a Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 390 proposed Monetary Guaranty and Performance Agreement policy and requests a recommendation from the Committee to the Board of Supervisors for the adoption of the policy. County Attorney Williams reviewed the minor edits made to the draft version of the policy. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber No Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Parks & Recreation Interim Director requests a General Fund supplemental appropriation in the amount of $1,500. This amount represents a donation for volleyball nets at Clearbrook Park. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The EMS Billing Manager requests an EMS Expense Recovery Fund supplemental appropriation in the amount of $450,000. This amount represents expected revenue and expenses through the end of FY 2022. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Greenwood Volunteer Fire & Rescue Company President requests a General Fund supplemental appropriation in the amount of $41,398.14. This amount represents available proffer funds for the station renovation. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The F&R Chief requests a General Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 391 Fund supplemental appropriation in the amount of$7,000. This amount represents the sale of a trailer and will be used to purchase an inflatable fire safety education house and cart. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The EDA Director requests an EDA Fund supplemental appropriation in the amount of $6,300. This amount represents funds received for the Employer Expo. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The EDA Director requests an EDA Fund supplemental appropriation in the amount of $8,936. This amount represents funds received from Shenandoah County and the City of Winchester for website design and an interactive jobs board for the regional partnership — Shenandoah Valley Talent Solutions Coalition. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Sheriff requests a General Fund supplemental appropriation in the amount of $100. This amount represents donations for the Honor Guard and will be used for uniforms. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Sheriff requests a General Fund supplemental appropriation in the amount of $ 3,161. This amount represents donations to the department Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 392 and will be used for the impound lot building. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Sheriff requests a General Fund supplemental appropriation in the amount of$4,560. This amount represents traffic control recovered costs in excess of budgeted revenue and will be used for overtime. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Sheriff requests a General Fund supplemental appropriation in the amount of $43,278.36. This amount represents vehicle insurance claims to be used for replacements and repairs. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Sheriff requests a General Fund supplemental appropriation in the amount of $11,235.74. This amount represents DEA reimbursements to be used for overtime. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Sheriff requests a General Fund supplemental appropriation in the amount of $4,041.45. This amount represents reimbursement for IT equipment. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 393 Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The IT Director requests a General Fund supplemental appropriation in the amount of$71,811. This amount represents restricted PEG funds to cover the costs of maintenance and support for the public meeting streaming system and upgrades to microphones and cameras. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The NRADC Superintendent requests a Jail Fund supplemental appropriation in the amount of$300,000. This amount represents reimbursement of medical expenses for the last 3 fiscal years. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The NRADC Superintendent requests a Court Services Fund budget transfer in the amount of$3,000 from a fringe benefit line item to personnel. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Deputy County Administrator requests a General Fund supplemental appropriation in the amount of$472,954 from available proffer funds and a transfer from the County Capital Fund in the amount of $152,046. The total ($625,000) represents funds needed to renovate space at Sunnyside Plaza to accommodate the relocation of the Voter Registrar's Office. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber No Robert W. Wells Aye Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 394 J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Registrar requests a General Fund supplemental appropriation in the amount of $28,000. This amount represents the balance of funds needed to conduct the June 2022 primary election. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The WRA Director requests an Airport Fund supplemental appropriation in the amount of$160,000. This amount represents funds needed for fuel sales through the end of FY22. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The WRA Director requests an Airport Capital Fund appropriation in the amount of$100,000 and a General Fund supplemental appropriation in the amount of$27,504. These amounts represent the FY2023 Airport Capital budget request and the associated County portion. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + PUBLIC HEARINGS (NON PLANNING ISSUES)— None Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 395 PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS REZONING #02-22 OF R&J LAND DEVELOPMENT, LLC-APPROVED Senior Planner Tyler Klein explained the application to rezone 1.444 acres from B3 (Industrial Transition) District to B2 (General Business) District with proffers and 15.444 acres from B3 (Industrial Transition) District to B3 (Industrial Transition) District with amended proffers. He said the rezoning application modifies approved land uses associated with Rezoning Application (REZ) #01-06 and the intended use of the proposed B2 zoned parcel is a general merchandise store (Dollar General). Supervisor Dunn and Mr. Klein discussed the current owner and zoning issues which are being addressed. Tim Stowe spoke in favor of the rezoning on behalf of the applicant Chairman DeHaven opened the public comment period. No one addressed the Board. Chairman DeHaven closed the public comment period. Supervisor Slaughter moved for approval of Rezoning #02-22. Vice Chairman McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye ORDINANCE AMENDING THE ZONING DISTRICT MAP REZONING#02-22 R&J LAND DEVELOPMENT WHEREAS, REZONING #02-22 R&J LAND DEVELOPMENT submitted to rezone 1.444-acres from B3 (Industrial Transition) District to B2 (General Business) District with proffers and 15.444-acres from B3 (Industrial Transition) District to B3 (Industrial Transition) District with amended proffers. The properties are located northwest corner at intersection of Martinsburg Pike(Route 11)and Jeff's Way,and are identified by Property Identification Numbers 33-A- 122A,33-A-123,33-A-123C, 33-A-123D and 33-A-123E in the Stonewall Magisterial District; and WHEREAS,the Frederick County Planning Commission held a public hearing on this Rezoning on May 4,2022 and recommended approval; and WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Rezoning during their regular meeting on May 25, 2022; and WHEREAS,the Frederick County Board of Supervisors finds the approval of this Rezoning to be in the best interest of the public health, safety,welfare, and in conformance with the Comprehensive Plan. NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Minute Book 47 Board of Supervisors Regular Meeting of May 25,2022 County of Frederick, Virginia 396 Frederick County Code, Zoning, is amended to revise the Zoning District Map to to rezone 1.444-acres from B3 (Industrial Transition) District to B2 (General Business)District with proffers and 15.444-acres from B3 (Industrial Transition)District to B3 (Industrial Transition)District with amended proffer statement bearing signature date April 11,2022. The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached. + + + + + + + + + + + + + + REVISIONS TO CHAPTER 165—ZONING ORDINANCE TO CLARIFY, AMEND, AND REMOVE REQUIREMENTS CONTAINED IN GENERAL PROVISIONS, SUPPLEMENTARY USE REGULATIONS, REGULATIONS FOR SPECIFIC USES, AND DESIGN STANDARDS- APPROVED Senior Planner Tyler Klein reviewed the request to amend Chapter 165—Zoning Ordinance to clarify and amend requirements contained in the supplementary use regulations, parking, planned development districts, and business and industrial district sections. He provided a summary of each of the proposed changes. Chairman DeHaven opened the public comment period. No one addressed the Board. Chairman DeHaven closed the public comment period. Vice Chairman McCarthy moved for approval of Revisions to Chapter 165 — Zoning Ordinance to Clarify, Amend, and Remove Requirements Contained in General Provisions, Supplementary Use Regulations, Regulations for Specific Uses, and Design Standards. Supervisor Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye AN ORDINANCE AMENDING THE FREDERICK COUNTY CODE CHAPTER 165 ZONING ORDINANCE PROTECTION OF ENVIRONMENTAL FEATURES CHAPTER 165-ZONING ARTICLE II Supplementary Use Regulations;Parking;Buffers;and Regulations for Specific Uses PART 201 —Supplementary Use Regulations §165-201.08.Protection of Environmental Features OFF-STREET PARKING CHAPTER 165—ZONING Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 397 ARTICLE II Supplementary Use Regulations;Parking;Buffers;and Regulations for Specific Use PART 202 Off Street Parking, Loading and Access §165-202.01 Off-Street Parking;Parking Lots CONDITIONAL USES IN PLANNED DEVELOPMENT DISTRICTS CHAPTER 165—ZONING ARTICLE IV Agricultural and Residential District Part 402 RP Residential Performance District §165-402.09 Dimensional Requirements ARTICLE V Planning Development Districts Part 501 R4 Residential Planned Community District §165-501.04 Conditional Uses Part 502 R5 Residential Recreational Community District §165-502.05 Conditional Uses WHEREAS, a request to amend Chapter 165 —Zoning Ordinance to Ordinance to clarify and amend requirements contained in the supplementary use regulations,parking,and planned development districts;and WHEREAS, the Planning Commission held a public hearing on the ordinance amendment on May 18, 2022 and recommended approval;and WHEREAS,the Board of Supervisors held a public hearing on this ordinance amendment on May 25,2022;and WHEREAS, the Frederick County Board of Supervisors finds that the adoption of this ordinance to be in the best interest of the public health,safety,welfare and in good zoning practice;and NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors that the ordinance to address and amend Chapter 165—Zoning Ordinance to clarify,and amend requirements contained in the supplementary use regulations,parking,and planned development district provisions is adopted. Chapter 165—Zoning Ordinance ARTICLE II Supplementary Use Regulations;Parking;Buffers;and Regulations for Specific Uses Part 202, Off-Street Parking,Loading and Access §165-202.01 Off-street parking;parking lots. Off-street parking shall be provided on every lot or parcel on which any use is established according to the requirements of this section.This section is intended to ensure that parking is provided on the lots to be developed and to ensure that excess parking in public street rights-of-way does not interfere with traffic. A. Required parking spaces. Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 398 1. For certain residential uses,parking requirements are contained in the zoning district regulations.In all other cases,parking spaces shall be provided with each allowed use,on the lot or within the develommentcontaining the use,according to the following table: Use Required Spaces Single-family detached dwellings and mobile 2ep r unrt homes Siaple-Am&attached(townho2.5per=it dwoins ARTICLE IV Agricultural and Residential Districts Part 402 RP Residential Perfotmance District §165-402.09 Dimensional requirements. The following dimensional requirements shall be met by uses in the RP Residential Performance District.The Zoning Administrator shall make the final determination as to the classification of housing types.Unless otherwise specified,all housing types shall be served by public sewer and water. H. Townhouse;back-to-back townhouse.This dwelling type consists of a single-family attached dwelling unit from ground to roof,with individual outside access.Rows of townhouses shall contain no more than eight dwelling units in a group.Back-to-back townhouses shall contain no more than 16 dwelling units in a group.Dimensional requirements shall be as follows: A.Lot Dimensions Al Minimum lot area 1,500 square feet A2 Minimum lot width End Unit: 22 feet Interior Unit: 18 feet B. Building Setbacks B1 From public or private road right-of-way With garage: 25 feet Without garage: 15 feet B2 From off-street parking 15 feet B3 Side 10 feet B4 Rear 20 feet Back-to-back option:N/A C. Setbacks for unroofed decks,stoops,landings and similar features C1 Front from off-street parking lot 10 feet C2 Front from private/public road 15 feet C3 Side end unit 5 feet C4 Rear 5 feet D.Minimum Parkin D 1 Required off-street parking -2-2 Sper unit E.Height E1 Principal building max 40 feet E2 Accessory building max 20 feet Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 399 Chaptcr 165—Zoning Ordinance ARTICLE If Supplementary Use Regulations;Parking;Buffers;and Regulations for Specific Uses Part 201 Supplementary Use Regulations §165-201.08 Protection of environmental features. In order to protect those areas of a parcel which have environmental characteristics that make them unsuitable for development, certain portions of a development shall remain undisturbed or be protected. It is the intention of this section that the disturbance of such areas by the development process be limited. It is also the intention of this section that the large portions of the areas with such environmental characteristics be placed in open space, environmental easements,the portion of the parcel left undivided or other areas where they will remain undisturbed. It is intended that the environmental conditions on a property be reviewed as the first step in the planning process before lots or dwellings are located. A. The requirements of this section shall apply to land in the following zoning districts: RP Residential Performance District R4 Residential Planned Community District R5 Residential Recreational Community District MH 1 Mobile Home Community District B 1 Neighborhood Business District B2 Business General District B3 Industrial Transition District OM Office-Manufacturing Park District M1 Light Industrial District M2 Industrial General District HE Higher Education District RA Rural Areas District MS Medical Support District B. All developments which require a rezoning, master development plan, subdivision design plan, site plan,or preliminary sketch plan shall preserve the following environmental features as described: (1) Floodplains. Disturbance of floodplains is only permitted in accordance with the requirements of Article VII,Part 702,FP Floodplain Districts. (2) Lakes and ponds. Lakes, ponds and impoundments shall remain undisturbed. The Administrator may allow the removal of a lake,pond or impoundment if it serves no useful retention,environmental,or recreational purposes. (3) Wetlands, natural waterways, and riparian buffers. Disturbance of wetlands is only permitted in accordance with the requirements of the United States Army Corps of Engineers or other qualified state or federal agency.The disturbance of natural waterways and riparian buffers is prohibited, except when necessary for, and only in conformance with Part 702,the following: a) Public or private utilities; b) Public facilities,access to a property or roads(only perpendicular riparian buffer crossings shall be permitted); c) Riparian buffer restoration or enhancement projects; d) Creation of wetlands; e) Pedestrian,recreational and/or bicycle trails;and Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 400 f) The Zoning Administrator may allow for the disturbance of riparian buffers for the creation of park areas or for stormwater management purposes. (4) Sinkholes. No disturbance of sinkholes is allowed other than filling with nonpolluting natural materials that will not contribute to groundwater pollution. (5) Natural stormwater retention areas. No more than 10% of natural stormwater retention areas on a site shall be disturbed. Natural stormwater retention areas may be replaced with the approval of the Administrator by artificial stormwater facilities if the total storage capacity of the site,as well as within each drainageway,is maintained. Natural stormwater retention areas which are floodplains, wetlands, lakes or ponds shall not be disturbed or replaced. (6) Steep slopes. No more than 25%of steep slopes,as defined shall be disturbed or regraded. The Zoning Administrator, through a written request made at time of site plan or subdivision desrj plan, may allow the disturbance of additional small areas where that disturbance will allewiate patential healt>, ^ a *., problems and will not significantly denigrate the overall environmental quality of the site. The plat tiag G^wmissio fflay allo.x.the,list,,.-Calle^of 1.,.-gee areas of steep slopes C. In residential developments, the areas of undisturbed environmental features described in § 165- 201.0813 shall be located in areas of open space. However, the Zoning Administrator may allow undisturbed areas to be included in the required setback and yard areas on residential lots when the extent,location,and disturbance of environmental areas make it impractical to place the undisturbed areas in common open space.In such circumstances,environmental easements,deeds of dedication, final subdivision plats, or other legal instruments approved by the Zoning Administrator shall be required to specify the restrictions to be placed on the environmental areas. D. In rural preservation subdivisions, the environmental features described in § 165-201.0813, along with agricultural or locally significant soils,shall be placed within the forth-percent parcel,without undue detriment to other principles of quality subdivision design or significant loss of density, as determined by the Zoning Administrator. E. In commercial and industrial developments, the areas of undisturbed environmental features described in § 165-201.0813, shall be located in areas of open space, environmental easements, deeds of dedication, final subdivision plats or other legal instruments approved by the Zoning Administrator which specify the restrictions to be placed on the environmental areas. Chapter 165—Zoning Ordinance ARTICLE V Planned Development Districts Part 501 R4 Residential Planned Community District § 165-501.04 Conditional uses. Uses listed as eanditiaaa4 uses sha4l not fe-quife a eanditional t1se POFH44' btit all tises shall Hieet the speeiffee Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 401 Usesmermitted through a conditionaluse mermrtm Me R4ResidenbalPlwnedCommuniiyDistrictshallmckde those uses allowed w conditional uses in the following zoning districts wide an ammmved conditional use marmr1 provided that a conditional use Permitrs ammrovedfor the use: RP Residential Performamm District BI Nei ghborhoodBusiness,WOict B2 CieneralBusinessDistrict B3 Industrial Transition District OM OiNce-Mmufactmrng Park District MI Lightlndustrial District When arezonmgracludes Proffers thatsmeciifcallyidenti&.Wowaace for designated conditional uses on the PmPerty that is subiect to the rezoning subsemumt womml ofa conditional use Permit for anysuch designated conditional us (s)shaffnothereguredas lovas the use(s)takes place consistent with the terms of the Proffers and anymaster develoPment Plan reauired for the Property. Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 402 Chapter 165—Zoning Ordinance ARTICLE V Planned Development Districts Part 502 R5 Residential Recreational Community District .6165-502.05 Conditional uses Uses permitted through a conditional use pernzitm the R5ResidentralRecreatronal CommuartyDistrictshall mclude those uses allowed as conditional uses m the followimw zonine districts with an approved conditronal use petro$ provided that a conditional use permits approved 1brthe use: RP Residential Performance District BI Ne&hborhoodBusiness District B2 CreneralBusrnessDistrict When a rezoning mchades prods thatspecsficalidentifjvallowance for designated conditional uses on the properly Slat is sublect to the rezoning subsequent approval ofa conditional use permit for anysuch designated conditional uses)shallnothe aslonp,as the uses)takesplace consistent with the terms oftheproffersand anymaster developmeatphg required for the properly. §165-502.0-56Design Requirements No changes to proposed text in this section, only the section number. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS CONDITIONAL USE PERMIT #02-21 FOR ELI WILLIAMS - DENIED Zoning &Subdivision Administrator Mark Cheran explained the request for a Conditional Use Permit (CUP) to allow for the operation of a special event facility located at 1570 Gough Road, Winchester, in the Back Creek Magisterial District. He reviewed the conditions suggested by the Planning Commission should Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 403 the Board find the application to be appropriate. He noted the public hearing had been held on April 27, 2022, with the Board postponing action until this meeting. Supervisor Graber proposed two additional conditions regarding amplified noise not being audible at the property line and extending the time period in which neighbors could request additional landscape buffering. Supervisor Dunn and Supervisor Graber discussed the condition regarding 24-month review. Supervisor Graber moved for approval of Conditional use Permit #02-21 for Eli Williams with the addition of the two additional new conditions regarding amplified noise not being audible at the property line and extending the time period in which neighbors could request additional landscape buffering. Supervisor Dunn seconded the motion. Supervisor McCarthy noted generally he is not in favor of Conditional Use Permits and with the number of neighbors objecting to the permit he cannot support it. Supervisor Graber said he hopes the conditions will protect the neighbors and also allow the applicant to proceed with restoring and using the property. The motion to approve Conditional Use Permit # 02-21 with the proposed conditions failed on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells No J. Douglas McCarthy No Charles S. DeHaven, Jr. No Judith McCann-Slaughter No + + + + + + + + + + + + + + ORDINANCE AMENDMENT—SHORT-TERM LODGING— REFERRED BACK TO PLANNING Senior Planner Tyler Klein reviewed the request to amend Chapter 165—Zoning to add "short-term lodging (STL)"to the definitions section, provide additional regulations for short-term lodging and add the use to the RA(Rural Areas), RP (Residential Performance)and MH1 (Mobile Home Community)Zoning Districts. He said as proposed by staff, Short Term Rentals would be permitted by-right through an administratively reviewed permit process. He said staff has incorporated the changes suggested by the Board and was seeking Board approval to send the amendment forward to public hearing. Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 404 The Board and Staff discussed the issue of private shared driveways being used for homes that are short-term rentals, how to address neighbors on the shared driveways who object to the short term renters using the driveways, property rights, whether to define a short-term rental as a business, whether short-term rentals should be by-right or governed by a conditional use permit, permitting of short-term rentals as they relate to the type of easement on a shared driveway, and the possibility of requiring a conditional use permit only for those short term rentals on a shared driveway but not for those with access from a public road. By consensus, the Board referred the matter back to the Planning Department for additional review. BOARD LIAISON REPORTS Supervisor Wells noted the Public Safety Communications Department has received accreditation by the Virginia Office of Emergency Medical Services for performance in emergency medical dispatch at the highest level of service. He also noted that on May 19, three emergency communications officers were awarded the team of the year award by Virginia Association of Public Safety Communications officials for stellar performance during an active shooter event. CITIZEN COMMENTS Earl Case, Opequon District, said the short-term rentals could be limited to properties accessed from a state-maintained road to avoid the issue of shared private driveways being used by short-term renters. Sue Case, Opequon District, said she doesn't understand why property-owners are left to deal with the private driveway issue regarding short-term rentals. She said the short-term rental business should halt until the issue is resolved. Mike Schottroffe, Opequon District, noted that with his private shared driveway, a short-term rental owner would need to contact only about eight or nine neighbors to obtain permission for use of the driveway by renters if that were required. Leslie Schottroffe, Opequon District, inquired about who would pay for the extra wear and tear on the private driveway by short-term renters. BOARD OF SUPERVISORS COMMENTS Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 405 Chairman DeHaven noted an opportunity to meet with federal representatives on July 18 at noon. Supervisor Dunn said the topic is Route 37 and that federal funding can be discussed at this meeting. ADJOURN On motion of Vice Chairman McCarthy, seconded by Supervisor Dunn, the meeting was adjourned at 9:00 p.m. Charles S. DeHaven, Jr. Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 406 Board of Supervisors Meeting Minutes of May 25, 2022 - Appendix 1 PUBLIC SAFETY COMMITTEE REPORT to the BOARD OF SUPERVISORS Thursday May 5, 2022 8:30 a.m. 1080 COVERSTONE DRIVE, WINCHESTER,VIRGINIA ATTENDEES: Committee Members Present: Walt Cunningham, Helen Lake and Chairman Bob Wells. Blaine Dunn and Denny Linaburg were absent. Staff present: Fire& Rescue Chief Steve Majchrzak, Director of Public Safety Communications Tamara Perez, County Attorney Rod Williams, Volunteer Fire& Rescue President Dan Cunningham, Deputy Chief Fire Marshall Mark Showers, Deputy Director of Emergency Management Chester Lauck, Captain Aleck Beeman and Lieutenant Tonya Kittoe. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS FOR INFORMATION ONLY: 1. Frederick County Fire & Rescue public education on smoke detectors/other: Deputy Chief Fire Marshall Mark Showers addressed the committee regarding his department's educational programs which are available to the citizens of Frederick County. Along with addressing multiple public events (i.e. scout groups, fairs) and the abundance of information found on the Frederick County Fire& Rescue website, there are 15 second radio spots that run daily with helpful tips as well as "Knock and talk" events that have taken place over the years. Volunteer Fire& Rescue President Dan Cunningham reiterated that these are done by the volunteer and career staff. The Fire Marshal's offices are currently looking into obtaining grant funding for additional residential smoke detectors so this practice can grow in the community. 2. Departmental updates: Communications Director Perez stated that the department is currently holding interviews for its 3 dispatcher vacancies. During the Public Safety Committee meeting on 12/9/21, Director Perez requested a Radio System Administrator position which the PSC recommended sending the request to the Human Resources Committee. Mrs. Perez will be taking her request to the HR Committee for finalization in the coming months. She also mentioned that 3 dispatchers, nominated by their peers, have been awarded the Team of the Year by APCO (Association of Public Safety Communications Officials) and will be officially Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 407 honored in mid-May. Also, the communications center has become EMD (Emergency Medical Dispatch) accredited by the Emergency Medical Service Board. Chief Majchrzak stated the Fire& Rescue Department is doubling up on training classes and hiring to fill current vacant positions. They are also holding discussions about the long-range plan for the Fire& Rescue Department and volunteer companies. Chief Majchrzak mentioned that Company 18 (Greenwood)has a letter of intent to draw down from the proffer funds set aside in the amount of$41,398 for renovations to the stations living quarters. The consensus from the Public Safety Committee was to send the letter of intent to the Finance Committee for approval of the withdrawal. Captain Aleck Beeman discussed recent hiring and recruitment difficulties the Sheriff's Office has been facing. When the department intends to offer a position to a seasoned officer at a higher starting salary, they are being requested to provide written justification for the higher salary to Human Resources and sometimes the County Administration. Lt. Kittoe explained this can be very time consuming. She went on to say that obtaining knowledgeable officers is difficult and candidates will go elsewhere if they cannot be compensated appropriately. Mr. Williams said he would have a discussion with the County Administrator to find out more about this practice. Respectfully submitted, Public Safety Committee Bob Wells Blaine Dunn Denny Linaburg Helen Lake Walt Cunningham Minute Book 47 Board of Supervisors Regular Meeting of May 25, 2022 County of Frederick, Virginia 408 Board of Supervisors Meeting Minutes of May 25, 2022 - Appendix 2 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Wednesday May 25, 2022 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA To: Jay Tibbs, Deputy County Administrator for Human Services From: Stacy Herbaugh, Interim Director, Parks & Recreation Dept. Date: May 11, 2022 Subject: Parks and Recreation Commission Action The Parks and Recreation Commission met on May 10, 2022. Members present were Natalie Gerometta, Gary Longerbeam, Ronald Madagan, Randy Carter, Charles Sandy,Jr., Dennis Grubbs, Amy Strosnider, and non-voting Board Liaison, Mr. Robert Wells. Members Absent: Guss Morrison ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: None ITEMS SUBMITTED FOR INFORMATION ONLY 1. The Building and Grounds Committee made a motion to approve a request by the Kernstown Battlefield Association for a trail connection between their Sandy Ridge property and Rose Hill Park. This would be a natural surface hiking trail with installation and maintenance being the responsibility of FCPRD, seconded by Mr. Sandy, carried unanimously (7-0). 2.The Buildings and Grounds Committee made a motion to approve the installation of a Public Safety Radio Tower at Clearbrook Park, seconded by Mr. Sandy. Based on assurances that should Frederick Water ever need to install a water tower in Clearbrook Park, the Public Safety Radio equipment will be integrated leaving only one tower at the park, the motion carried unanimously(7-0). 3.The Buildings and Grounds Committee is recommending the installation of a fence at Stonewall Park to separate users from the road near Roper Field and the fields dugouts. In response to citizen comments regarding play features at Stonewall Park, the Committee is requesting that staff return with playground options for their consideration. Cc: Gary Longerbeam, Chairman Robert Wells, Board of Supervisors' Non-Voting Liaison Minute Book 47 Board of Supervisors Regular Meeting of May 25,2022 County of Frederick, Virginia 409 Board of Supervisors Meeting Minutes of May 25, 2022 - Appendix 3 FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS Wednesday, May 18,2022 8:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Finance Committee meeting was held in the Board of Supervisors meeting room at 107 North Kent Street on Wednesday, May 18,2022 at 8:00 a.m. ATTENDEES: Committee Members Present: Judith McCann-Slaughter,Chairman; Charles DeHaven; Blaine Dunn; and Angela Wiseman. Non-voting liaison: Seth Thatcher,Commissioner of the Revenue. Committee Members Absent: Gary Oates;Jeffrey Boppe;and William Orndoff,Treasurer. Staff present: Sharon Kibler,Assistant Finance Director; Michael Bollhoefer,County Administrator;Jay Tibbs,Assistant County Administrator; Rod Williams,County Attorney; Nick Sabo,WRAA Executive Director; Steve Hawkins,Sheriff Major;Joe Wilder, Public Works Director;Clay Corbin, NRADC Superintendent;Ann Phillips, Deputy Clerk to the Board; Rich Venskoske, Director of Elections; Patrick Barker, EDA Director;Wayne Corbett, Deputy Treasurer; Wyatt Pearson, Planning Director;Stacy Herbaugh, Parks& Recreation Director; Steve Majchrzak, Fire& Rescue Chief;and Scott Varner, IT Director. Others present: Dan Cunningham,Greenwood Volunteer Fire& Rescue Company President. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: (*) Items 2,and 5- 13 were approved under consent agenda. 1. The Planning Director provides a proposed Monetary Guaranty and Performance Agreement policy and requests a recommendation from the Committee to the Board of Supervisors for adoption of the policy. See attached policy, p.5—18. The committee recommends policy adoption with the latitude to make minor edits via the County Attorney. 2. (*)The Parks& Recreation Interim Director requests a General Fund supplemental appropriation in the amount of$1,500. This amount represents a donation for volleyball nets at Clearbrook Park. No local funds required. See attached memo, p. 19. 3. The EMS Billing Manager requests an EMS Expense Recovery Fund supplemental appropriation in the amount of$450,000. This amount represents expected revenue and expenses through the end of FY 2022. No local funds required. See attached memo, p.20. The committee recommends approval. 4. The Greenwood Volunteer Fire& Rescue Company President requests a General Fund supplemental appropriation in the amount of$41,398.14. This amount represents available Minute Book 47 Board of Supervisors Regular Meeting of May 25,2022 County of Frederick, Virginia 410 proffer funds for the station renovation. This item was approved by the Public Safety Committee. No local funds required. See attached memo, p.21—22. The committee recommends approval. 5. (*)The F&R Chief requests a General Fund supplemental appropriation in the amount of $7,000. This amount represents the sale of a trailer and will be used to purchase an inflatable fire safety education house and cart. No local funds required. See attached memo, p.23—24. 6. (*)The EDA Director requests an EDA Fund supplemental appropriation in the amount of $6,300. This amount represents funds received for the Employer Expo. No local funds required. See attached memo, p.25—26. 7. (*)The EDA Director requests an EDA Fund supplemental appropriation in the amount of $8,936. This amount represents funds received from Shenandoah County and the City of Winchester for website design and an interactive jobs board for the regional partnership— Shenandoah Valley Talent Solutions Coalition. No local funds required. See attached memo, p.27—29. 8. (*)The Sheriff requests a General Fund supplemental appropriation in the amount of$100. This amount represents donations for the Honor Guard and will be used for uniforms. No local funds needed. See attached memo, p.30—33. 9. (*)The Sheriff requests a General Fund supplemental appropriation in the amount of$3,161. This amount represents donations to the department and will be used for the impound lot building. No local funds required. See attached memo, p.32—39. 10. (*)The Sheriff requests a General Fund supplemental appropriation in the amount of$4,560. This amount represents traffic control recovered costs in excess of budgeted revenue and will be used for overtime. No local funds required. See attached memo, p.40—41. 11. (*)The Sheriff requests a General Fund supplemental appropriation in the amount of $43,278.36. This amount represents vehicle insurance claims to be used for replacements and repairs. No local funds required. See attached info, p.42—47. 12. (*)The Sheriff requests a General Fund supplemental appropriation in the amount of $11,235.74. This amount represents DEA reimbursements to be used for overtime. No local funds required. See attached memo, p.48-49. Minute Book 47 Board of Supervisors Regular Meeting of May 25,2022 County of Frederick, Virginia 411 13. (*)The Sheriff requests a General Fund supplemental appropriation in the amount of $4,041.45. This amount represents reimbursement for IT equipment. No local funds required. See attached memo, p.50—51. 14. The IT Director requests a General Fund supplemental appropriation in the amount of$71,811. This amount represents restricted PEG funds to cover the costs of maintenance and support for the public meeting streaming system and upgrades to microphones and camera. No local funds required. See attached memo, p. 52—62. The committee recommends approval and requests the IT Director obtain a cost estimate for broadcasting from the back of the BOS meeting room. 15. The NRADC Superintendent requests a Jail Fund supplemental appropriation in the amount of $300,000. This amount represents reimbursement of medical expenses for the last 3 fiscal years. No local funds required. See attached memo, p.63. The committee recommends approval. 16. The NRADC Superintendent requests a Court Services Fund budget transfer in the amount of $3,000 from a fringe benefit line item to personnel. No local funds required. See attached memo, p.64. The committee recommends approval. 17. The Deputy County Administrator requests a General Fund supplemental appropriation in the amount of$472,954 from available proffer funds and a transfer from the County Capital Fund in the amount of$152,046. The total ($625,000) represents funds needed to renovate space at Sunnyside Plaza to accommodate the relocation of the Voter Registrar's Office. Any unspent funds in FY22 will carry forward to FY23. The Public Works Committee has recommended approval of the project. See attached memo, p. 65. The committee recommends approval. 18. The Registrar requests a General Fund supplemental appropriation in the amount of$28,000. This amount represents the balance of funds needed to conduct the June 2022 primary election. Local funds are required. See attached memo, p.66—67. The committee recommends approval. 19. The WRA Director requests an Airport Fund supplemental appropriation in the amount of $160,000. This amount represents funds needed for fuel sales through the end of FY22. No local funds required. See attached memo, p. 68. The committee recommends approval. Minute Book 47 Board of Supervisors Regular Meeting of May 25,2022 County of Frederick, Virginia 412 20. The WRA Director requests an Airport Capital Fund appropriation in the amount of$100,000 and a General Fund supplemental appropriation in the amount of$27,504. These amounts represent the FY2023 Airport Capital budget request and the associated County portion. Airport Capital Fund and General Fund revenue and expenditure appropriations for open purchase order balances at the end of FY2022 will automatically carry forward to FY2023. Projects currently in process with a corresponding open purchase order have been previously approved. See attached information, p.69—71. The committee recommends approval. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for April 2022. See attached, p.72—73. 2. The Finance Director provides financial statements ending April 30,2022. See attached, p.74—84. 3. The Finance Director provides an FY 2022 Fund Balance Report ending May 12,2022. See attached, p.85. Respectfully submitted, FINANCE COMMITTEE Judith McCann-Slaughter,Chairman Charles DeHaven Blaine Dunn Angela Wiseman By Assistant Finance Director Minute Book 47 Board of Supervisors Regular Meeting of May 25,2022 County of Frederick, Virginia