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HomeMy WebLinkAboutFebruary 24, 1999 Regular Meeting 161 A Regular Meeting of the Frederick County Board of Supervisors was held on February 24, 1999, at 7: 15 P.M., in the Board of Supervisors' Meeting Room, County Administrator's Office, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman James L. Longerbeam; Vice Chairman Richard C. ShicIde; Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; and Margaret B. Douglas. ABSENT Supervisor Robert M. Sager was absent due to illness. CALL TO ORDER Chairman Longerbeam called the meeting to order. INVOCATION The invocation was delivered by the Reverend Carl Moore of the Maranatha Fellowship .. located at 2311 Papermill Road, Winchester. ADOPTION OF AGENDA County Administrator Riley explained that Public Works Director Ed Strawsnyder was present to address the architectural drawings for the Handley Library Satellite Building scheduled for construction at Lakeside. Mr. Riley asked the Board to consider moving the first Board meeting of April from April 14 to April 12. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Administrator Riley suggested the following tabs for approval under the Consent Agenda: I. Resolution Re: Request for Installation of "Watch for Children" Signs -Ivory Drive- TabD; 2. Subdivision Application #01-99 of Scully, LTD - Tab H. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the consent agenda was approved as presented above by the following recorded vote: 1.62 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS Charles Sochin, Jr., of Stephens City, appeared before the Board to express his concerns about a plan that the Virginia Department of Highways is proposing too implement in the Route 50 East Corridor The area he is referring to is in the Aldie, Upperville and Middleburg area. He feels as a daily commuter, using this corridor, he will be directly affected by these changes and he asked the Board to look into what is being planned and voice their objections to what VDOT is planning to do and that is being endorsed by Senator John Warner. Steve Riggs thanked the Board for being as physically sound as they appear to be, based on financial information that has been made available. Paul Morgan, Stonewall District, agrees with the budget as presented although he feels this is allowing the county to just get by. He has two school age children and he is concerned about the schools becoming overcrowded. Mr. Bean lives in the City of Winchester, but owns property in the county. He feels their needs to be a web site established for all county offices. Melinda Algayer Goitia has children in the second and tenth grade of county school system She feels the budget should be supported as presented by the school board. MINUTES Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes of the regular meeting ofJanuary 27, 1999 were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COUNTY OFFICIALS: COMMITTEE APPOINTMENTS: JOHN STEVENS REAPPOINTED TO SANITATION AUTHORITY FROM BACK CREEK DISTRICT Upon made by Supervisor Douglas, seconded by Supervisor Smith, John Stevens was Ii ii , 163 reappointed to the Sanitation Authority from Back Creek District. This term will begin on April 15, 1999 and expire on April 15, 2003. This is a four year term. The above appointment was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JOHN RILEY AND DON JACKSON APPOINTED TO SERVE ON EMERGENCY COMMUNICATIONS COMMISSION Upon motion made by Supervisor Shickle, seconded by Supervisor Orndoff, County Administrator Riley and Don Jackson, President of the County Fire and Rescue Association, were appointed to the Emergency Communications Commission at the request of Commission Chairman Robert M. Sager. The above appointment was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye SUSAN LOCKRIDGE AND BASSAM T. SABBAGH APPOINTED TO COMMUNITY POLICY AND MANAGEMENT TEAM(CPMT) Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, Susan Lockridge and Mr. Bassam T. Sabbagh were appointed to the CPMT to fill seats previously held by Dawn Hyland and Barbara Tinsman. These terms are for two years and will expire on February 24, 2001. The above appointments were approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PROCLAMATION (#003-99) DESIGNATING WEEK OF FEBRUARY 20-27.1999 AS FFA WEEK FOR THE JAMES WOOD HIGH SCHOOL CHAPTER AND THE FREDERICK COUNTY MIDDLE SCHOOL CHAPTER - APPROVED County Administrator Riley presented this proclamation to the Board. FF A Instructor Monty Loving, along with two members of the James Wood FF A Chapter, were present to accept this proclamation. II _. ,___..1 i 164 WHEREAS, the FF A and Agricultural Education provide a strong foundation for the Youth of America and the future of the Food, Fiber and Natural Resources System; and WHEREAS, the FF A Promotes Premier Leadership, Personal Growth and Career Success among its Members; and WHEREAS, Agricultural Education and the FF A ensure a steady supply of young Professionals to meet the growing demands in the Science, Business and Technology of Agriculture; and WHEREAS, the FFA MOTTO - "Learning To Do, Doing To Learn, Earning To Live, Living to Serve" - gives direction of purpose to these Students who take an active role in making the connection to Agricultural Education; and WHEREAS, the FFA Promotes Citizenship, Volunteerism, Patriotism and Cooperation. THEREFORE, I Do Hereby Designate The Week of February 20 Through 27, 1999, as FFA Week. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#031-99) REOUESTING INSTALLATION OF WATCH FOR CHILDREN SIGNS - IVORY DRIVE - APPROVED UNDER CONSENT AGENDA WHEREAS, the 1997 Session of the Virginia Assembly amended the Code of Virginia adding Section 33.1-210.2 relating to the installation and maintenance of "signs alerting motorists that children may be at play nearby," and WHEREAS, this act provides for the adoption of a resolution by the governing body of any county requesting the Virginia Department of Transportation to install and maintain this type of sign, and WHEREAS, the source of funding for the installation of this sign shall come out of the secondary system construction allocation to the affected county. The costs of maintaining such sign shall be paid out of the secondary system maintenance allocation to the affected county; and WHEREAS, Ivory Drive is located in a residential area and is within the secondary road system and is a viable candidate for "Watch for Children" signs, and BE IT THEREFORE RESOLVED, the Frederick County Board of Supervisors does hereby request that the Department of Transportation install "Watch for Children" signs at the Western and Eastern Entrances to Ivory Drive and in accordance with the provisions of Section 33.1- 210.2 of the Code of Virginia. BE IT FURmER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Passed this 24th day of February 1999. RESOLUTION (#032-99) AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY (VPSA) - SPRING 1999 BOND SALE - 165 APPROVED WHEREAS, the Frederick County School Board ("School Board") and the Board of Supervisors ("Board of Supervisors") of the County of Frederick, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $4,650,000 to finance certain capital projects for public school purposes and to sell the Bonds to the Virginia Public School Authority (VPSA); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The County Administrator is authorized and directed to execute and deliver an application to the VPSA in order to sell the Bonds to the VPSA at the Spring 1999 VPSA bond sale. 2. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the capital projects for school purposes from the proceeds of its debt or other financings. The maximum amount of debt of other financing expected to be issued for such improvements is $4,650,000. 3. This resolution shall take effect immediately. Adopted by the Board of Supervisors of the County of Frederick, Virginia, on February 24, 1999. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS: PUBLIC HEARING - REZONING #01-99 OF K & M ENTERPRISES. SUBMITTED BY GREENWAY ENGINEERING. TO REZONE 0.60 ACRES FROM RP (RESIDENTIAL PERFORMANCE) TO B2 (BUSINESS GENERAL). THIS PROPERTY IS LOCATED ON THE WEST SIDE OF MARTINSBURG PIKE (ROUTE 11 NORTH) ACROSS FROM BROOKE ROAD (ROUTE 1328). AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 54-A-50 IN THE STONEWALL MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board. Mark Smith of Greenway Engineering appeared before the Board to answer any questions they might have. There was no public input. Upon motion made by Supervisor Orndoff, seconded by Supervisor Shickle, Rezoning #0 1-99 ofK & M Enterprises was approved as presented by the folIowing recorded vote: James L. Longerbeam - Aye 166 W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - PROPOSED UPDATES TO THE 1999-2000 CAPITAL IMPROVEMENTS PLAN (CIPt THE CIP IS A PRIORITIZED LIST OF PROJECTS REOUESTED BY NUMEROUS COUNTY AGENCIES. TO BE REVIEWED FOR POTENTIAL ALLOCATION IN THE ENSUING FIVE YEAR PERIOD. THE PLAN IS CREATED AS AN INFORMATIONAL DOCUMENT TO ASSIST IN THE DEVELOPMENT OF THE COUNTY'S ANNUAL BUDGET. THE CIP IS AN ADVISORY DOCUMENT: PROJECTS ARE NOT NECESSARILY FUNDED BECAUSE OF THEIR INCLUSION IN THE CIP - APPROVED Assistant Planning Director Evan Wyatt presented this plan to the Board. There was no public input. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the 1999-2000 Capital Improvements Plan (CIP) was approved as presented by the following recorded Vote: (A Complete Copy of this Report is on File in the Office of Planning and Development). James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Nay PUBLIC HEARING - PROPOSED BOUNDARY LINE ADJUSTMENT BETWEEN FREDERICK COUNTY AND TOWN OF STEPHENS CITY. THE FREDERICK COUNTY BOARD OF SUPERVISORS WILL BE RECEIVING INPUT ON A PROPOSED BOUNDARY LINE ADJUSTMENT BETWEEN FREDERICK COUNTY AND THE TOWN OF STEPHENS CITY. AS PROPOSED. THE ADJUSTMENT WOULD RESULT IN THE EXPANSION OF THE EXISTING TOWN BOUNDARY TO INCLUDE APPROXIMATELY 300 ACRES OF LAND CURRENTLY LOCATED WITHIN THE COUNTY. THE ACREAGE AFFECTED BY THE PROPOSED ADJUSTMENT IS PRIMARILY SITUATED AT THE NORTHERN AND SOUTHERN EDGES OF THE TOWN - POSTPONED UNTIL BOARD MEETING OF MARCH 10. 1999 County Administrator Riley explained that all pertinent information had been provided to the Board members as well as all interested parties. Planning Director Kris Tierney explained the procedure that needs to be followed if the Board decides to proceed with this boundary line adjustment. He further explained that approximately 350 acres would go to the Town of Stephens City; therefore, one public hearing would need to be scheduled by the Town of Stephens City and one additional public hearing by the Board of Supervisors. Ruth Gregory, Back Creek District, appeared before the Board at which time she a presented petition with approximately 71 signatures of citizens opposed to this boundary line adjustment. 167 Stephen Chadwell, Back Creek District, appeared before the Board to advise that he is totally opposed to this boundary line adjustment, as it will put his entire farm within the Town limits of Stephens City which he does not want. Mr. L. Seal, with Shenandoah Valley Baptist Church, explained to the Board that the church is in favor of this request, as the church membership feels it will be of benefit to the church. Mr. Billy 1. Tisinger, local attorney representing Shentel, addressed this Board concerning this request and explained that he has no problem with the property North of Route 631,being included in this request, but is opposed to any property South of Route 631. Mr. Mike Kehoe, Stephens City Town Manager, appeared before the Board and advised that he felt the land within Stephens City boundaries should stay agricultural. He further advised that he feels the Town needs to expand the town businesses - commercial. The Board needs to look after the Town of Stephens City. He asked the Board to give this request their immediate attention as the Town of Stephens City would appreciate knowing the Board's decision by the end of this year. Chairman Longerbeam asked if an additional public hearing by the Board would be in order. Following additional Board discussion it was their consensus to postpone this matter until the Board meeting of March 10, 1999. OTHER PLANNING ITEMS: SUBDIVISION APPLICATION #01-99 OF SCULLY. LTD. - APPROVED UNDER CONSENT AGENDA MEMORANDUM RE: AYLOR ROAD (ROUTE 647). TYPICAL SECTION - APPROVED Planner II Mike Ruddy appeared before the Board and explained that staff recently attended a meeting coordinated by VDOT regarding the Route 647, Aylor Road Improvement project. At the meeting VDOT asked the County to determine the typical section of the road and ifit is the County's desire to provide sidewalks and bike lanes in association with this improvement project. VDOT has forwarded several alternatives for the typical section and alignment based upon input from VDOT and County Officials. VDOT is looking for direction from the Board of Supervisors in this matter. The Planning Commission at the February 17 meeting forwarded a recommendation for Alternative Two with the provision of sidewalks as noted. Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, to approve Alternative Two as spelled out by VDOT for Route 647, Aylor Road. The above motion was approved by the following recorded vote: 168 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye MargaretB.Dou~as-Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE REPORTS: FINANCE COMMITTEE REPORT The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, February 17, 1999 at 8:00 a.m. Committee member Anita L. Shull was absent. The agenda items are as follows: 1. The SherifTReauests a General Fund Supplemental Appropriation in the Amount of $9.488 - Approved This amount represents the state share of a grant. The local share will come from the current Sheriff's budget. No additional local funds are needed. See attached memo, p. 1-2. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 2. The SherifTReauests a General Fund Supplemental Appropriation in the Amount of$306.10 - Approved This amount represents an insurance reimbursement for a vehicle accident in November. No additional local funds are needed. See attached memo, p. 3-5. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. The Director of Public Safety Communications Requests a General Fund Budeet Transfer in the Amount of$16.094 - Approved This amount is needed to fund the overtime line item forthe remainder of the year as well as correct the deficit balance in that line item. No additional local funds are needed. See attached memo, p. 6. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: 169 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye ~MgMet B. Douglas - Aye Robert ~. Sager - Absent RichMd C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 4. The Assistant County Administrator Reauests a General Fund Budeet Transfer in the Amount of $5.000 -Approved This amount is needed to replace a maintenance mechanic position with contractual help. No additional local funds Me needed. See attached memo, p. 7. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye ~Mgaret B. Douglas - Aye Robert ~. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 5. The Airport Manal!:er Requests an Airoort Capital Fund Supplemental ADPropriation in the Amount of $62.177 - ADDroved This amount represents unexpended loan funds. See attached memo, p. 8. The committee recommends approval. The committee also recommends that the Airport ~anager consult with the Parks and Recreation Department on the proper mowing equipment. Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye ~MgMet B. Douglas - Aye Robert ~. Sager - Absent RichMd C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 6. The Finance Committee Reauested that the County Administrator Send a Letter Notifyine the Appropriate Jurisdictions that an Interest Rate of 5.5% will be Imoosed on All Payments for Joint Projects Not Received Within 30 Days of the Due Date. It Was Also Reauested That Mr. Riley Look at Possible Administrative Charees for Fiscal Aeent Duties. This matter is postponed until such time as the Board meets in work session for further discussion of the budget. Supervisor Smith moved for approval for postponement of this request, with Supervisor Shickle seconding the motion. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye ~argaret B. Douglas - Aye Robert~. Sager - Absent 170 Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 7. The Finance Director Reviewed the Monthly Financial Reports for the General Fund, Regional Jail Fund, and Landfill Fund for month ending December 31, 1998. See attached memo, p.9-16. ** For Discussion Only ** 1. The Assistant County Administrator submitted a cellular phone contract recommendation for consideration by the Finance Committee. See attached memo, p. 17-23. Questions were asked by the Finance Committee and further discussion will take place after these questions can be addressed. 2. The School Board addressed questions submitted by Mr. Hottle and other members of the Finance Committee regarding the FY 1999-2000 budget. See attached memo, p. 24-30. BOARD OF SUPERVISORS COMMENTS There were no additional comments at this time. BOARD REVIEWS LA TEST ARCHITECTURAL DRAWINGS OF HANDLEY LIDRARY SATELLITE BUILDING - REOUESTS ARCHITECT TO GO BACK TO THE DRAWING BOARD Following Board discussion of the latest drawings as submitted by the architect the Board felt there was character lacking in this plan. They asked that the architect be instructed to take another look at these drawings. FIRST BOARD MEETING OF APRIL RESCHEDULED TO APRIL 12 County Administrator Riley requested to have the first board meeting of April changed due to an out of town commitment. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the first meeting of April will be on April 12. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY SUPERVISOR SMITH, SECONDED BY SUPERVISOR ORNDOFF, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. 171 ames L. Longerb m Chairman, Board of Supervisors Minutes Prepared By: a~ /. ,-r)c",-,,~", / Carol T. Bayliss ! Deputy Clerk. Board of Supervisors