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HomeMy WebLinkAboutJanuary 27, 1999 Regular Meeting 13 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, January 27, 1999, at 7:15 p.m., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. (A worksession with the Frederick County Sanitation Authority was scheduled at 5:00 P.M. and a worksession with the Planning Commission and Comprehensive Plans and Programs Subcommittee to discuss the South Frederick Land Use Study was held at 6:00 P.M.) PRESENT Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; Robert M. Sager; and Margaret B. Douglas. CALL TO ORDER The Chairman called the meeting to order. INVOCA nON The invocation was delivered by Supervisor Sager in absence of a minister. ADOPTION OF AGENDA Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the agenda was adopted as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr.- Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA County Administrator Riley advised that he did not have any items for consent agenda. CITIZEN COMMENTS Catherine Whitesell, Back Creek District, appeared before the Board to once again discuss the water tank that is going to be built by the Sanitation Authority in the Northwestern part of the county. She addressed correspondence that the Board received in June 1997 from Wellington Jones, Director of the Sanitation Authority. She advised the Board that the Solenberger Family does not agree with the figures as spelled out in the letter. She further requested the Board to hold off on making a final decision on the location ofthe tank until such time as Dr. Gruber has had a chance to visit the site. COUNTY OFFICIALS: 137 RESOLUTION (#028-99) IN HONOR OF H. PERRY sa v A. SR. County Administrator Riley presented the following resolution to Perry Silva. WHEREAS, Mr. H. Perry Silva, Sr., has dutifully served as President of the Frederick County Volunteer Fire and Rescue Association since 1980, devoting countless hours to the protection and well being of the citizens of Frederick County; and WHEREAS, as a devoted member of the Middletown Volunteer Fire and Rescue Company, Mr. Silva tirelessly served the residents of Frederick County and those in need; and WHEREAS, Mr. Silva served beyond the requirements of his position by treating the public with the utmost dignity, respect, professionalism, and life-saving care; and WHEREAS, the Frederick County Fire and Rescue Department has flourished with Mr. Silva's guidance; and WHEREAS, under Mr. Silva's leadership, the Frederick County Volunteer Fire and Rescue Association has remained fiscally responsible as a highly skilled volunteer organization; and WHEREAS, Mr. Silva will end his tenure as President of the Frederick County Volunteer Fire and Rescue Association on January 18, 1999; NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors hereby expresses its deepest appreciation for Mr. Silva and his dedication and contribution to the community and the fire and rescue services of both the City of Winchester and Frederick County; BE IT FURTHER RESOLVED, that a true copy of this resolution be presented to Mr. H. Perry Silva, Sr., and this resolution be spread across the pages of the Board of Supervisors' minutes to be preserved now and for all future citizens of Frederick County to reflect on the accomplishments and remarkable service of this fine citizen of the Frederick County community. ADOPTED this 27th day ofJanuary 1999. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JOHN BLAISDELL REAPPOINTED TO SERVE AS TOWN OF MIDDLETOWN REPRESENTATIVE ON THE COUNTY TRANSPORTATION COMMITTEE Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, John Blaisdell was reappointed to serve on the County Transportation Committee from the Town of Middletown. This is a one year appointment, said term to expire on February 13,2000. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye 138 Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye ROBERT B. PERRY REAPPOINTED TO LORD FAIRFAX DISABILITY SERVICES BOARD Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, Robert B. Perry was reappointed to the Lord Fairfax Disability Services Board. This term will begin on March 31, 1999, and expire on March 31, 2002. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jf. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#029-99) OF THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK. VIRGINIA APPROVING THE ISSUANCE OF BONDS ON BEHALF OF VALLEY INDUSTRIAL PLASTICS. INC. - APPROVED WHEREAS, The Industrial Development Authority of the County of Frederick, Virginia (the "Authority"), has considered the application of Valley Industrial Plastics, Inc. D(the "Company") requesting the issuance of the Authority's industrial revenue bond in an amount not to exceed $1,500,000 (the "Bond") to assist the Company with one or more of the following projects: (1) assisting the Company in acquiring, constructing and equipping a 30,000 square foot new plant facility to be used for custom-injection of plastic products; and (2) assisting the Company in paying a portion of the costs of the issuance ofa tax-exempt bond therefore (collectively, the "Project"). The Project will be located on a portion of the property presently known as 690 Shady Elm Road, Winchester, Virginia; WHEREAS, Section 147(f) ofthe Internal Revenue Code of 1986, as amended, provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the!:'J')ceeds of private activity bonds is located must approve the issuance of the Bond; WHEREAS, the Authority will issue the Bond on behalf of the County of Frederick, Virginia (the "County"); the Project will be located in the County, and the Board of Supervisors of the County of Frederick, Virginia (the "Board") constitutes the highest elected governmental unit ofthe County; WHEREAS, the Authority held a public hearing on the issuance of the Bond on January 5, 1999, and has recommended that the Board approve the issuance of the Bond; and WHEREAS, a copy of the Authority's resolution (the "Resolution") approving the issuance of the Bond, subject to the terms to be agreed upon, a copy of the certificate of publication of the notice of the public hearing, a summary of public comments from such public hearing, and a fiscal impact statement have been filed with the Board, all as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF .~ THE COUNTY OF FREDERICK, VIRGINIA: 1. The Board approves the issuance of the Bond by the Authority for the benefit of the Company, as required by Section 147(f) of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code"), to permit the Authority to assist in the financing of the Project. The County Administrator, Deputy Clerk and any other appropriate officers of the County as may be necessary or convenient, are hereby authorized and directed to execute a request for 139 industrial development bond allocation in order that an application may be filed with the Virginia Small Business Financing Authority for private activity bond authority for this Bond. 2. The approval of the issuance of the Bond does not constitute an endorsement to a prospective purchaser of the Bond of the credit-worthiness of the Project or the Company. 3. This Resolution shall remain in effect for a period of one year from the date of its adoption. 4. The Bond shall provide that it shall not be deemed to constitute a debt or pledge of the faith and credit or taxing power of the Commonwealth of Virginia, or any political subdivision thereof, including the Authority and the County, and neither the Authority nor the County nor any other political subdivision shall be obligated to pay the principal of, premium, if any, or interest on the Bond or other costs incident thereto, except from the revenues and monies pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, or any political subdivision thereof, including the Authority and the County, shall be pledged for the payment of principal or premium, if any, or interest on the Bond or other costs incident thereto. This Resolution will take effect immediately upon its adoption. Adopted: January 27, 1999 Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above resolution was approved by the following recorded vote: James L. Longerbeam - Abstained (possible conflict of interest) W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye REOUEST FROM ECONOMIC DEVELOPMENT DIRECTOR FOR A SUPPLEMENTAL APPROPRIATION FOR SHENANDOAH VALLEY TELECOMMUTING CENTER - RE: TELEPHONE SYSTEM - APPROVED Linda Whitmer, Director of the Shenandoah Valley Telecommuting Center was present on behalf of this request. This request is being made on behalf of The Federal government to make sure all the telecommuting centers are Y2k compliant. This agreement includes one-time expenditures which assist in that regard, as well as finally fixing a telephone system which has not been satisfactory from the day the center opened. The supplemental appropriation is for $14,221.16, line item 8102-3002- 002. These funds are to be reimbursed by the Federal Government. The above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye MEMORANDUM OF UNDERSTANDING - WARRIOR DRIVE - TO BE 140 DISCUSSED AT BOARD MEETING OF FEBRUARY 9. 1999 County Administrator Riley advised that Mr. Copp and Mr. Sparks of VDOT would be present at the meeting of February 9. REOUEST FROM TOWN OF STEPHENS CITY RE: BOUNDARY LINE ADJUSTMENT SCHEDULED FOR PUBLIC HEARING County Administrator Riley asked the Board for direction on how they would like staff to proceed with this request. Supervisor Sager stated that this has been discussed back and forth for quite some time and he feels it is time to take action on it one way or another. Supervisor Smith stated that he too feels the Board needs to take action on this request. Chairman Longerbeam inquired of the Board as to whether they felt a public hearing should be held. Supervisor Smith felt that would be in order. Planning Director Kris Tierney advised the Board how this type of request was addressed in the State Code. It was the consensus of the Board that a public hearing would be held to hear from the citizens, and this would be conducted as soon as scheduling permits. PLANNING COMMISSION BUSINESS: PUBLIC HEARING- REZONING #01 8-98 OF CARRlEBROOKE. SUBMITTED BY G.W. CLIFFORD AND ASSOCIATES. INC. TO REZONE 72.7 ACRES FROM RA (RURAL AREAS) TO RP (RESIDENTIAL PERFORMANCE). THIS PROPERTY IS LOCATED ALONG THE EASTERN SIDE OF TASKER ROAD (ROUTE 642). SOUTH OF THE INTERSECTION WITH ROUTES 37/1-81. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 75-A-89 IN THE SHAWNEE MAGISTERIAL DISTRICT - DENIED Assistant Planning Director Evan Wyatt presented this request to the Board noting that the planning commission recommended approval ofthe rezoning with the amended proffer by majority vote. Mr. Wyatt advised the Board that the applicant has provided a proffer statement as a part of this rezoning application to attempt to mitigate the negative fiscal impacts to capital facilities cost based on the development of250 residential units. He further advised that the applicant has proposed to utilize the 20 acre commercial portion of the overall site as a credit to offset the negative fiscal impact created by the residential rezoning request. The comments received from public schools and parks and recreation indicate a desire to base this impact on the residential impact that will be realized 141 in the future, as the commercial rezoning occurred more than 10 years ago. Mr. Wyatt further advised the Board that a review of the County's Proffer Statement Reference Manual indicates that no previous rezoning application has submitted a similar proffer, therefore, no precedent has been established regarding this issue. Supervisor Smith addressed the traffic count for the roads in this area and asked about the time schedule for the build out of Mosby Station. Chuck Maddox, ofG. W. Clifford Associates, appeared before the Board and explained to the Board what was being proposed for this location and in doing so reminded the Board that it has been 10 years since the original request was presented to the Board. Supervisor Sager asked about the time frame for this project. Steve Gyurisin ofG.W. Clifford, explained that there was no specific time frame. Supervisor Smith stated that he has spent a great deal of time agonizing over this request and when the figures show that there will be an additional 1100 trips per day on this road, this gives him a great deal of concern. Planning Director Kris Tierney questioned the most recent proffer and whether it could be enforced, due to the fact that it was just presented at this meeting. He feels it would have to be readvertised, and some refinement would be needed, and his feelings were that the Board should only take action, at this time, on what had been advertised. Supervisor Smith moved to deny this request with Supervisor Sager seconding the motion. Dave Holliday, owner of property in question, appeared before the Board and expressed to them his feelings on what had transpired with the property in question over the last fourteen years during his ownership, and that he is not happy with being told there will be further delays. He further advised the Board of promises that were made to him by previous boards wherein he was requested not to do any further development for the time being, and ifhe agreed to this request there would be no problems in the future when he was ready to continue with the development. However, now he is being told something different which, needless to say does not make him very happy. Wayne Nicholson, resident of Shawnee District, appeared before the Board stating that he did not feel the land in question is ready for RP zoning. Mr. Maddox stated that he felt what had been presented to the Board at this meeting with regard to proffers was better than what had been presented to the planning commission. He stated that everyone has known the traffic issue needed more attention. 142 II I 1\ .' . Supervisor Sager advised that he felt the rezoning, as presented, needed to be further . , evaluated. Supervisor Smith stated that he felt the Board should vote on what was presented to the Board as part of their agenda for this meeting. iii Mr. Tierney once again advised the Board that he did not feel the proffer presented at tonight's meeting would work, and that the Board should vote on the application that was presented ..... to them in their Board agenda. The above motion was approved by the following recorded vote: ~ 'i James L. Longerbeam - Nay W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Abstained (possible conflict) Charles W. Orndoff, Sr. - Nay PUBLIC HEARING - REZONING #019-98 OF DANFORD RIDGE PROPERTIES. L.C. SUBMITTED BY G.W. CLIFFORD AND ASSOCIATES. INC.. TO REZONE 103.74 ACRES FROM RA (RURAL AREAS) TO RP (RESIDENTIAL PERFORMANCE). THIS PROPERTY IS LOCATED APPROXIMATELY 1.400 FEET SOUTH OF THE INTERSECTION OF FRONT ROYAL PIKE (ROUTE 522 SOUTII) AND W. PARKINS MILL ROAD (ROUTE 644) ON THE WEST SIDE OF FRONT ROYAL PIKE. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBERS 76-A-22 AND 76-A-23 IN THE SHAWNEE MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Wyatt presented this request to the Board noting that staff and planning commission recommended approval with certain proffer revisions. Bob Pownall, Shawnee District, inquired about the access to Route 522 and traffic on Warrior Drive. He would like to see more traffic using Warrior Drive and also a limit use of wooded areas. Wayne Nicholson, Shawnee District, echoed what he had said earlier in the meeting under rezoning #018-98. Chuck Maddox advised the Board that the entrance would be off of Route 522. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas the above rezoning request #019-98 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - PROPOSED AMENDMENTS TO THE FREDERICK COUNTY CODE. CHAPTER 165. ZONING: ARTICLE IV. SUPPLEMENTAL USE REGULA TIONS. ESTABLISHING SECTION 165-48.8: ARTICLE V. RA (RURAL i i . 143 AREAS) DISTRICT. SECTION 165-51 "CONDITIONAL USES." ARTICLE XXI. DEFINITIONS. ESTABLISHING "HUMANITARIAN AID ORGANIZATION OFFICE." THE PROPOSED AMENDMENTS WOULD ALLOW FOR HUMANITARIAN AID ORGANIZATIONS TO ESTABLISH OFFICES AND OPERATE FROM THE RA (RURAL AREA) ZONING DISTRICT. PERFORMANCE STANDARDS WOULD BE APPLIED TO THE USE. THE AMENDMENT ALSO REOUIRES THAT A CONDmONAL USE PERMIT BE OBTAINED FROM THE BOARD OF SUPERVISORS PRIOR TO OPERATING THE HUMANITARIAN AID ORGANIZATIONAL OFFICE USE - APPROVED Zoning Administrator Eric Lawrence presented this request to the Board advising that a request had been received from Mr. Otis Goodwin, of Outreach To Asian Nationals (OTAN), to amend the zoning ordinance to allow uses such as OT AN to operate in the RA (Rural Areas) Zoning District. He advised that the planning commission reviewed the request on October 7, 1998 at which time the commission moved to deny the proposed ordinance amendment. This action was forwarded to the board of supervisors at their meeting of November 11, 1998, at which time statfwas directed to redraft an ordinance amendment for the Board to consider. Mr. Otis Goodwin appeared before the Board on behalf of his request, and expressed his appreciation to statffor all their assistance with this request. Article V RA Rural Areas District ~ 165-51. Conditional uses. The following uses of structures and land shall be allowed only if a conditional use permit has been granted for the use: AB. Humanitarian aid organizational office Article XXI Definitions ~ 165-145. Definitions and word usage. [Amended 11-13-91] Unless a contrary intention clearly appears, the following words and phrases shall have the meaning given in this section. All words and terms not defined herein shall be used with a meaning of standard usage. HUMANITARIAN AID ORGANIZATIONAL OFFICE - A charitable organization established to provide relief assistance to an identified distressed, underprivileged group. Relief would be provided in such forms as clothing, medical supplies, or educational contributions. The organization must provide a public beneficial interest to the community. Article IV Supplementary Use Regulations ~ 165-48.8. Humanitarian aid organizational office. Non-profit aid organizational offices located in the RA (Rural Areas) Zoning District shall be subject to the following requirements: 14 A. A CategQ.ry "B" zoning district separation buffer and screen, as described by this chapter, shall be provided in relation to surrounding properties containing residential uses. B. Maximum building square footage shall not exceed 15,000 square feet, or a floor area-to-Iot area ratio (FAR) of 0.3, whichever is less. C. All signs shall conform with the Cottage Occupation sign requirements. D. No marketing of merchandise shall occur from this property. Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, the above ordinance amendment was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Nay Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Nay OTHER PLANNING ITEMS: REOUEST FOR EXEMPTION FROM THE SUBDIVISION ORDINANCE REOUIREMENT SUBMITTED BY LEE EBERT FOR KENNETH & RUTH LINEBERG - APPROVED Zoning Administrator Lawrence presented this request to the Board advising that this request was being made in order to gain an exemption to the 50-foot right-of-way width requirement ofthe Subdivision Ordinance (Sec.144-31.C(3). He further advised that the Board may allow for exemptions to the Subdivision Ordinance in cases of unusual situations or when strict adherence to the general regulations would result in substantial injustice or hardship (Sec. 144-5). He further advised that the Linebergs' desire to utilize the Family Division Lot provision and convey a lot (with his house) to their son. Upon motion made by Supervisor Shickle, seconded by Supervisor Smith, the request of Mr. and Mrs. Lineberg was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye REOUEST FOR SEWER AND WATER SERVICE AREA EXPANSION SUBMITTED BY GREENWAY ENGINEERING - APPROVED Assistant Planning Director Wyatt presented this request to the Board and explained that at the January 6, 1999 county planning commission meeting the commission had no particular outstanding areas of concern as long as the Sanitation Authority believed they could accommodate 1.45 the request. They believed the proposal was in appropriate form in its present state and directed the staff to advertise it for public hearing, once the Board of Supervisors endorsed the concept. Supervisor Orndoff asked if this had been rezoned. Mr. Wyatt replied no. Supervisor Shickle asked how much development existed at this time. Mr. Wyatt replied there were six houses. Mark Smith, of Greenway Engineering. appeared before the Board on behalf ofthe petitioner. Supervisor Sager stated that to him this request was no different from what had been voted on for Mr. Fulton. Planning Director Kris Tierney asked direction from the Board. Supervisor Smith moved to approve the request with Supervisor Douglas seconding the motion, which would endorse the concept of the water and sewer service area. The above motion was approved by the following recorded vote: James L. Longerbeam - Nay W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Nay Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PLANNING DIRECTOR KRIS TIERNEY PROVIDES UPDATE ON INFORMATION REOUESTED BY BOARD ON GIS POSITION WITHIN HIS OFFICE AND REOUEST TO FILL SAME - APPROVED Planning Director Kris Tierney appeared before the Board at which time he provided them with an update on the GIS position within his office that is scheduled to be vacated at the end of January 1999. He explained to the Board the importance of this position to his overall office operation and requested that they fill same. Upon motion made by Supervisor Shickle, seconded by Supervisor Orndoff, the request of the Planning Director to fill the GIS position is approved. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE REPORTS: FINANCE COMMITTEE REPORT ,14 The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, January 20, 1999 at 8:00 a.m. The agenda items are as follows: 1. The SheritTRequests a General Fund Supplemental Appropriation in the Amount of $1.128.42 - Approved This amount represents insurance reimbursements for vehicle accidents in August and November. No additional local funds are needed. See attached memo, p. 1. The committee recommends approval Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 2. The Court Services Director Requests a Court Services Fund Bud2et Transfer in the Amount of $2.153 - Approved This amount is needed for office rent. The Court Services Director also requests a Court Services Fund supplemental appropriation in the amount of$3,000. This is needed to hire a part-time clerical worker for the ASAP program. See attached memo, p. 2. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. The School Board Finance Director Requests a General Fund Supplemental Appropriation in the Amount of$85.714.31- Approved This amount is needed to conduct electrical renovations at James Wood High School. Additional local funds are necessary. See attached memo, p. 3-6. The committee recommends approval.- Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 4. The Finance Director Reviewed the Monthly Financial Reports for the General Fund, Regional Jail Fund and Landfill Fund for Month Ending November 30, 1998. See attached memo, 147 p.7-14. ** For Information Only ** 1. Attached is a letter from the auditor of the fire and rescue companies regarding the status of the company audits. See attached memo, p. 15. 2. Discussion of the FY 1999-2000 budget was conducted and direction was given to arrange a joint Board of Supervisors and School Board meeting to review the School Boards FY 2000 budget. BOARD OF SUPERVISORS COMMENTS There were no additional comments by board members at this time. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board retired into executive session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344, Subsection A, (7), to discuss Legal Issues. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WImDREW FROM EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board withdrew from executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ~~----~ " II 148 I I .. . UPON MOTION MADE BY SUPERVISOR ORNDOFF, SECONDED BY .. . SUPERVISOR SMITH, mERE BEING NO FURTHER BUSINESS TO COME BEFORE mIS BOARD, mIS MEETING IS HEREBY ADJOURNED. // /' ~, ., " g~- ..~ ;:.' ~~LL/v mes L. Longerbeam Chairman, Board of Supervisors Minutes Prepared By: ~T~~ Carol T. Bayliss t Deputy Clerk, Board of Supervisors , II II