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September 8 2021 Regular Meeting Minutes 78 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, SEPTEMBER 8, 2021 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice Chairman; Blaine P. Dunn; Shawn L. Graber; Judith McCann-Slaughter; J. Douglas McCarthy; and David D. Stegmaier were present. Staff present: Mary Beth Price, Interim County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; Candice Perkins, Assistant Director of Planning; Mark Cheran, Zoning &Subdivision Administrator; Steve Majchrzak, Fire Chief; Cheryl Shiffler, Finance Director; Scott Varner, Director of Information Technologies; Patrick Fly, Assistant Director of Information Technologies; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Pastor Bobby Alger, Crossroads Community Church, delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Wells led the Pledge of Allegiance. ADOPTION OF AGENDA—APPROVED Supervisor Slaughter moved for approval of the agenda as presented and Supervisor Dunn seconded the motion. Supervisor McCarthy moved to amend the motion to remove item 10 under Finance Committee Business and refer it back to the Finance Committee for further review. The motion to Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 79 amend was seconded by Supervisor Graber and carried on a voice vote. The main motion, now amended, carried on a voice vote. CITIZEN COMMENTS Evan Wyatt of Greenway Engineering noted the consent agenda item titled `Resolution Affirming Denial of CPPA 01-21 Russell & Smith Properties.' He said the applicant had not been permitted to make a presentation to the Planning Commission or Board of Supervisors and he asked the Board to reconsider denial of the application. Tim Bonds, Stonewall District, referenced the regional broadband grant application item on the agenda and said broadband expansion was greatly needed in his neighborhood. Theo Theologis, Stonewall District, spoke in support of expanding broadband in his district. ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Slaughter moved for adoption of the consent agenda as presented. The motion was seconded by Vice Chairman Wells. Vice Chairman Wells moved to remove the item titled `Resolution Affirming Denial of CPPA 01-21 Russell & Smith Properties' from the consent agenda. The motion was seconded by Supervisor Dunn and carried on a voice vote. The amended consent agenda was approved on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye -Approval of Closed Session and Regular Meeting Minutes of August 11, 2021 - CONSENT AGENDA APPROVAL -Approval of Work Session Minutes of August 11, 2021 - CONSENT AGENDA APPROVAL -Acceptance of Parks and Recreation Commission Report of August 10, 2021 - CONSENT AGENDA APPROVAL,Appendix 1 -Acceptance of Finance Committee Report of August 18, 2021 - CONSENT AGENDA APPROVAL, Appendix 2 Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 80 -Acceptance of Public Safety Committee Report of August 26, 2021 -CONSENT AGENDA APPROVAL,Appendix 3 + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS - None COUNTY OFFICIALS COMMITTEE APPOINTMENTS ELAINE M. CAIN, LOWELL J. HENDERSON, AND CHARLES E. TRIPLETT REAPPOINTED TO CONSERVATION EASEMENT AUTHORITY—APPROVED Supervisor Slaughter moved to reappoint Elaine M. Cain, Lowell J. Henderson, and Charles E. Triplett each to a three-year term on the Conservation Easement Authority. Supervisor McCarthy seconded the motion which carried on a voice vote. ASHLEY SONNTAG AND JOEY GAWRYSIAK APPOINTED TO WINCHESTER-FREDERICK COUNTY TOURISM BUREAU BOARD—APPROVED Supervisor Slaughter moved to appoint Ashley Sonntag and Dr. Joey Gawrysiak each to a three-year term on the Winchester-Frederick County Tourism Bureau. Vice Chairman Wells seconded the motion which carried on a voice vote. ERIC LAWRENCE AND JAY TIBBS REAPPOINTED AS FREDERICK COUNTY REPRESENTATIVES AND WYATT PEARSON REAPPOINTED AS A FREDERICK COUNTY REPRESENTATIVE ALTERNATE TO THE NORTHERN SHENANDOAH VALLEY REGIONAL COMMISSION -APPROVED Upon motion of Supervisor Dunn, seconded by Supervisor McCarthy, Eric Lawrence and Jay Tibbs were reappointed as a Frederick County Representatives to the Northern Shenandoah Valley Regional Commission and Wyatt Pearson was reappointed as an Alternate Representative each for a three-year term ending September 30, 2024. The motion carried on a voice vote. Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 81 + + + + + + + + + + + + + + REGIONAL BROADBAND INITIATIVE AND CONSIDERATION OF PHASE II - APPROVED Jimmy Carr of All Points Broadband presented updated information regarding the regional broadband initiative and VATI grant application in conjunction with the Northern Shenandoah Valley Regional Commission. The Board and Mr. Carr discussed the All Points pricing schedule, the definition of unserved locations, supply chain issues, and the proposed timeframe for construction and service delivery. Supervisor McCarthy moved for adoption of the resolution Approving Participation in VATI Grant Application Related to the Regional Broadband MOU Submitted by NSVRC and All Points Broadband. Supervisor Slaughter seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Approving Participation in VATI Grant Application Related to the Regional Broadband MOU Submitted by NSVRC and All Points Broadband WHEREAS, achieving universal broadband availability for Frederick County(the"County") is a priority of the County's Board of Supervisors("Board"); and WHEREAS,the County is a party to that certain non-binding Phase One Memorandum of Understanding dated as of June 30,2021 (the"Regional Broadband MOU")entered into by and between Dominion Energy Virginia,All Points Broadband Partners,LLC("All Points"), Shenandoah Valley Electric Cooperative,Rappahannock Electric Cooperative,the County and certain other Participating Localities; and WHEREAS,the County desires to continue into Phase II of the Initiative as described in the Regional Broadband MOU; and WHEREAS,the County desires to seek grant funding to support broadband deployment within the County through the 2022 Virginia Telecommunication Initiative("VATI")as part of the regional initiative in collaboration with the Northern Shenandoah Valley Regional Commission("NSVRC"). THEREFORE,BE IT RESOLVED that the County elects to continue into Phase 11 of the Initiative described in the Regional Broadband MOU; and BE IT FURTHER RESOLVED that the County elects to participate in the VATI application related to the Regional Broadband MOU to be submitted by NSVRC and All Points on behalf of the County and Minute Book 47 Board of Supervisors Regular Meeting of September 8,2021 County of Frederick, Virginia 82 other Participating Localities(the"Regional Application"); and BE IT FURTHER RESOLVED that the County's local match commitment to be reflected in the Regional Application shall be eight million, six hundred fifty thousand dollars($8,650,000),which local match commitment shall be contingent on receipt of an award of VATI funds; and BE IT FINALLY RESOLVED that the County Administrator is authorized to take such fllrther acts in support of the Regional Application as may be appropriate and consistent with these resolutions. + + + + + + + + + + + + + + SUPERVISOR GRABER REQUESTS DISCUSSION: FY22 FUNDING OF LORD FAIRFAX COMMUNITY COLLEGE Supervisor Graber said he had planned to request a reduction in funding given to Lord Fairfax Community College, but that because of the very recent filing of a lawsuit in Shenandoah County he will postpone his discussion and request until the judge has ruled on the pending lawsuit. + + + + + + + + + + + + + + RESOLUTION AFFIRMING DENIAL OF CPPA 01-21 RUSSELL &SMITH PROPERTIES—APPROVAL Candice Perkins, Assistant Director of Planning and Development, reviewed the application for CPPA 01-21, noting that at the recent work session, the Board indicated no interest in forwarding the application for further study. Supervisor McCarthy and Evan Wyatt, representing the Applicant discussed the use of Transfer of Development Rights, and the merit of further study of the application. Supervisor Graber and Mr. Wyatt discussed density in the urban development and residential zones. Supervisor Dunn moved to forward the application for further study to allow the applicant to make a presentation to the Board. Supervisor Stegmaier seconded the motions which failed on a roll call vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber No Robert W. Wells No J. Douglas McCarthy No Charles S. DeHaven, Jr. No Judith McCann-Slaughter No Supervisor McCarthy moved for approval of the Resolution to Deny Comprehensive Plan Amendment Request #01-21 For Russell-Smith Properties. Supervisor Graber seconded the Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 83 motion which carried on a recorded vote as follows: Blaine P. Dunn No David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye RESOLUTION TO DENY COMPREHENSIVE PLAN AMENDMENT REQUEST#01-21 FOR RUSSELL-SMITH PROPERTIES WHEREAS,Frederick County received a request to amend the 2035 Comprehensive Plan to expand the boundary of the Urban Development Area,the Sewer and Water Service Area,and change the land use designation from urban center to residential for five parcels of land totals 89.49 acres. The properties are located adjacent to Justes Drive,Rosa Lane,and Laurelwood Drive,and east of Front Royal Pike(Route 522 South);and WHEREAS,this request was discussed by the Comprehensive Plans and Programs Committee at their July 12,2021 meeting;and WHEREAS,this request was discussed by the Board of Supervisors and the Planning Commission at joint work-session on September 1,2021 and consensus was to not approve the request for further consideration. NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors that CPPA#01- 21 for Russell-Smith Properties is denied for further study. + + + + + + + + + + + + + + COMMITTEE BUSINESS— FINANCE COMMITTEE Supervisor Slaughter moved for approval of the following: The Department of Social Services requests a General Fund supplemental appropriation in the amount of $25,000. This amount represents a carry forward of unspent FY21 funds for the purchase of a vehicle that was ordered in April 2021, but due to supply chain delays will not be delivered until September 2021; The Public Works Director requests a General Fund supplemental appropriation in the amount of $9,717.22. This amount represents a carry forward of unspent FY21 funds from the Flemming Trust for the spay/neuter program; The Public Works Director requests a General Fund supplemental appropriation in the amount of $1,346.80. This amount represents court ordered restitution received in FY21; The Public Works Director requests a General Fund supplemental Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 84 appropriation in the amount of $10,000. This amount represents funds from the Flemming Trust that are reserved for the spay/neuter program; The Sheriff requests a General Fund supplemental appropriation in the amount of $7,540. This amount represents a carry forward of unspent FY21 funds for vehicle equipment; The Sheriff requests a General Fund supplemental appropriation in the amount of $74,121. This amount represents a carry forward of donations and insurance reimbursement received in prior years for the construction of a building to hold emergency vehicles; The Sheriff requests a General Fund supplemental appropriation in the amount of$12,080. This amount represents a carry forward of unspent FY21 funds to purchase hazardous duty wet suits for the dive team; and The Lake Holiday Country Club requests a Lake Holiday Fund supplemental appropriation in the amount of $2,500,000. This amount represents prepayment of outstanding VRA bonds. The prepayment request was approved by the Board of Supervisors on August 11, 2021. Vice Chairman Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following:The Department of Social Services requests a General Fund supplemental appropriation in the amount of $89,322. This amount represents additional State and Federal funds for IV-E Prevention Services Program. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following:The Public Works Director requests a Landfill Fund supplemental appropriation not to exceed $1,696,830. This amount represents a carry forward of unspent FY21 funds for ongoing projects at the Landfill. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 85 Supervisor Slaughter noted the following had been referred back to the Finance Committee by the motion earlier in the meeting when the agenda was adopted: The Sheriff requests a General Fund supplemental appropriation in the amount of $38,186. This amount represents a carry forward of unspent FY21 funds to be used for the purchase of MS Office software. Supervisor Slaughter moved for approval of the following:The Sheriff requests a General Fund supplemental appropriation in the amount of $50,001. This amount represents a carry forward of unspent FY21 funds to be used for the purchase of vehicle routers. Supervisor McCarthy seconded the motion. Supervisors Dunn, McCarthy, and Graber discussed whether the request should be referred back to the committee for prioritization among other County needs. Supervisor McCarthy said in speaking with the Sheriff, he learned that this is a safety need in light of the state of the current public radio system as the routers allow for communication and GPS location of the officers. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following:The IT Director requests a General Fund supplemental appropriation in the amount of $12,841. This amount represents salary and fringe funds needed for the remainder of FY22 for the reclassification of an Administrative Assistant to a Technology Administrative Coordinator. The position was added to the SAP in July 2021. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following:The Handley Regional Library requests a General Fund supplemental appropriation in the amount of $32,265. This amount represents increased funding to provide a cost-of-living adjustment to library staff. Supervisor Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 86 Stegmaier seconded the motion. Supervisor McCarthy said such requests should be made as part of the budget process and be prioritized among all requests for funds. Supervisor Stegmaier said the Memorandum of Understanding with the Library states that County will support the Library financially based on usage by County residents. He said the request for funds reflects the County's usage rate and that funds are needed to support Library staffing. The motion carried on a recorded vote as follows: Blaine P. Dunn No David D. Stegmaier Aye Shawn L. Graber No Robert W. Wells Aye J. Douglas McCarthy No Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + PUBLIC HEARINGS (NON-PLANNING ISSUES)- None + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS - PUBLIC HEARINGS CONDITIONAL USE PERMIT #06-21 FOR KELROCK, LLC -APPROVED Mark Cheran, Zoning & Subdivision Administrator, reviewed the request for a conditional Use Permit (CUP) to establish a Sawmill/Planing Mill (Type B) at 161 Woodchuck Lane, Winchester, in the Back Creek Magisterial District. The subject property is zoned RA(Rural Areas) Zoning District. Should the Board of Supervisors find this use to be appropriate, the Planning Commission recommended the following conditions: 1. All review agency comments and requirements shall be complied with at all times. 2. An illustrative sketch plan shall be submitted to and approved by Frederick County and all improvements completed prior to the establishment of the use. 3. All milling operations shall occur within the existing enclosed structure on the property, and all outdoor storage shall be screened. 4. All deliveries via tractor trailer shall occur solely from Round Hill Road through PIN 52- A-267; no tractor trailer deliveries shall occur via Woodchuck Lane. Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 87 5. One non-illuminated freestanding monument business sign shall be allowed with this Conditional Use Permit. Signage shall not exceed twenty (20) square feet in area and ten (10) feet in height. 6. Hours of operation shall be limited to 7 a.m.to 6 p.m.,six(6)days a week and no Sunday operation. 7. No more than six (6) employees shall be permitted with this use. 8. Conditional Use Permit #19-04 shall be void upon approval of this Conditional Use Permit. 9. Any expansion or change of use shall require a new Conditional Use Permit. Mr. Charen noted the Frederick County Planning Commission did unanimously recommend approval of CUP#06-21 for Kelrock, LLC submitted to allow for a Sawmill/Planing Mill (type B). Supervisor Graber and the Applicant's Representative, Rocky Keplinger, discussed potential noise concerns. In response to Supervisor McCarthy's inquiry, Mr. Keplinger said he has discussed his intentions with his neighbors, and they are supportive. Chairman DeHaven opened the public hearing. No one spoke. Chairman DeHaven closed the public hearing. Supervisor Graber moved to approve Conditional Use Permit#06-21 For Kelrock, LLC with an additional condition of a maximum 50-decibel noise level at the property line. Supervisor Slaughter seconded the motion. Supervisor McCarthy moved to amend the motion by removing the added condition of a 50-decibel noise level at the property line. Supervisor Dunn seconded the motion. The Board members discussed the noise level requirement and the difficulty of changing a conditional use permit after the fact. The motion to amend by removing the added condition carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber No Robert W. Wells No J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter No Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 88 The amended motion to approve Conditional Use Permit#06-21 For Kelrock, LLC carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS - None + + + + + + + + + + + + + + BOARD LIAISON REPORTS - None CITIZEN COMMENTS— None BOARD OF SUPERVISORS COMMENTS - None CLOSED SESSION Vice Chairman Wells moved that the Board conduct a closed session, to take place at an undisclosed location and date, within 15 days hereafter, pursuant to Va. Code Sec. 2.2-3711(A)(1) and 2.2-3712(B), solely for the purpose of interviewing candidates for the position of County Administrator. The motion, seconded by Supervisor McCarthy carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 89 ADJOURNMENT OF THE REGULAR MEETING On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was adjourned at 8:33 p.m. Charles S. DeHaven, Jr. Mary T. Price Chairman, Board of Supervisors Interim County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 90 Board of Supervisors Meeting Minutes of September 8, 2021 - Appendix 1 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS 107 NORTH KENT STREET,WINCHESTER,VIRGINIA To: Jay Tibbs, Deputy County Administrator for Human Services From: Jason L. Robertson, Director, Parks & Recreation Dept. Date: August 12, 2021 Subject: Parks and Recreation Commission Action The Parks and Recreation Commission met on August 10, 2021. Member's present were: Gary Longerbeam, Ron Madagan, Natalie Gerometta, Randy Carter, Guss Morrison, Amy Strosnider. Members absent were: Charles Sandy,Jr., Dennis Grubbs ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS SUBMITTED FOR INFORMATION ONLY 1. The Commission recommended requesting the funding of the basicREC Coordinator position once enrollment is at 630 participants for the 2021-2022 school year, seconded by Mrs. Strosnider, carried unanimously(6-0). This recommendation will be forwarded to the Finance Committee prior to requiring Board of Supervisor action. Cc: Gary Longerbeam, Chairman Robert Wells, Board of Supervisors' Non-Voting Liaison Minute Book 47 Board of Supervisors Regular Meeting of September 8,2021 County of Frederick, Virginia Board of Supervisors Meeting Minutes of September 8, 2021 - pp1 endix 2 FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS Wednesday,August 18, 2021 8:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Finance Committee meeting was held in the First Floor Conference room at 107 North Kent Street on Wednesday,August 18,2021 at 8:00 a.m. ATTENDEES: Committee Members Present: Judith McCann-Slaughter,Chairman; Charles DeHaven;Angela Wiseman; and Jeffrey Boppe. Non-voting liaison: Seth Thatcher,Commissioner of the Revenue. Committee Members Absent: Robert Wells; Gary Oates; and non-voting liaison William Orndoff,Treasurer. Staff present: Cheryl Shiffler, Finance Director; Sharon Kibler,Assistant Finance Director; Mary Beth Price, Interim County Administrator;Jay Tibbs,Assistant County Administrator; Rod Williams,County Attorney; Lenny Millholland,Sheriff;Scott Varner, IT Director;Tamara Greene, DSS Director; Delsie Jobe, DSS Administrative Services Manager;and Joe Wilder, Public Works Director. Others present: John Huddy, Handley Regional Library;Ann White, Handley Regional Library; Carol Fox, Handley Regional Library Board; and Josh Janney,Winchester Star. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: (Q) Items 2—5,7—9,and 14 were approved under consent agenda. 1. The Department of Social Services requests a General Fund supplemental appropriation in the amount of$89,322. This amount represents additional State and Federal funds for IV-E Prevention Services Program. No local funds required. See attached memo, p.4. The committee recommends approval. 2. (Q)The Department of Social Services requests a General Fund supplemental appropriation in the amount of$25,000. This amount represents a carry forward of unspent FY21 funds for the purchase of a vehicle that was ordered in April 2021, but due to supply chain delays will not be delivered until September 2021. See attached memo, p.5. 3. (Q)The Public Works Director requests a General Fund supplemental appropriation in the amount of$9,717.22. This amount represents a carry forward of unspent FY21 funds from the Flemming Trust for the spay/neuter program. This item has been approved by the Public Works Committee. See attached memo, p. 8. Minute Book 47 Board of Supervisors Regular Meeting of September 8,2021 County of Frederick, Virginia 92 4. (d)The Public Works Director requests a General Fund supplemental appropriation in the amount of$1,346.80. This amount represents court ordered restitution received in FY21. This item has been approved by the Public Works Committee. See attached memo, p.9—10. 5. (CYT)The Public Works Director requests a General Fund supplemental appropriation in the amount of$10,000. This amount represents funds from the Flemming Trust that are reserved for the spay/neuter program. This item has been approved by the Public Works Committee. See attached memo, p. 11. 6. The Public Works Director requests a Landfill Fund supplemental appropriation not to exceed $1,696,830. This amount represents a carry forward of unspent FY21 funds for ongoing projects at the Landfill. This item has been approved by the Public Works Committee. See attached memo, p. 12—13. The committee recommends approval. 7. (Q)The Sheriff requests a General Fund supplemental appropriation in the amount of$7,540. This amount represents a carry forward of unspent FY21 funds for vehicle equipment. See attached memo, p. 14—15. 8. (Q)The Sheriff requests a General Fund supplemental appropriation in the amount of$74,121. This amount represents a carry forward of donations and insurance reimbursement received in prior years for the construction of a building to hold emergency vehicles. See attached memo, p. 14—15. 9. (Q)The Sheriff requests a General Fund supplemental appropriation in the amount of$12,080. This amount represents a carry forward of unspent FY21 funds to purchase hazardous duty wet suits for the dive team. See attached memo, p. 14—15. 10. The Sheriff requests a General Fund supplemental appropriation in the amount of$38,186. This amount represents a carry forward of unspent FY21 funds to be used for the purchase of MS Office software. See attached memo, p. 14—15. The committee recommends approval. 11. The Sheriff requests a General Fund supplemental appropriation in the amount of$50,001. This amount represents a carry forward of unspent FY21 funds to be used for the purchase of vehicle routers. See attached memo, p. 14—15. The committee recommends approval. Minute Book 47 Board of Supervisors Regular Meeting of September 8,2021 County of Frederick, Virginia 93 12. The IT Director requests a General Fund supplemental appropriation in the amount of$12,841. This amount represents salary and fringe funds needed for the remainder of FY22 for the reclassification of an Administrative Assistant to a Technology Administrative Coordinator. The position was added to the SAP in July 2021. Local funds are required. See attached memo, p. 16—20. The committee recommends approval. 13. The Handley Regional Library requests a General Fund supplemental appropriation in the amount of$32,265. This amount represents increased funding to provide a cost-of-living adjustment to library staff. Local funds are required. See attached information, p.21. The committee recommends approval. 14. (Q)The Lake Holiday Country Club requests a Lake Holiday Fund supplemental appropriation in the amount of$2,500,000. This amount represents prepayment of outstanding VRA bonds. The prepayment request was approved by the Board of Supervisors on August 11,2021. See attached information, p.22—23. NO ACTION REQUIRED BY BOARD OF SUPERVISORS: 1. The Finance Director discussed FY22 revenue adjustments. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for July 2021. See attached, p.24. 2. Fund balance information will be provided after the County closes FY21. Respectfully submitted, FINANCE COMMITTEE Judith McCann-Slaughter,Chairman Charles DeHaven Angela Wiseman Jeffrey Boppe By Finance Director Minute Book 47 Board of Supervisors Regular Meeting of September 8,2021 County of Frederick, Virginia 94 Board of Supervisors Meeting Minutes of September 8, 2021 - Appendix 3 PUBLIC SAFETY COMMITTEE REPORT to the BOARD OF SUPERVISORS Thursday August 26, 2021 8:30 a.m. 1080 COVERSTONE DRIVE, WINCHESTER,VIRGINIA ATTENDEES: Committee Members Present: Walt Cunningham, Judy McCann-Slaughter, Helen Lake,Dave Stegmaier, and Chairman Bob Wells. Denny Linaburg was absent. Staff present: Deputy County Administrator Jay Tibbs, Fire & Rescue Chief Steve Majchrzak, Director of Public Safety Communications Tamara Perez, County Attorney Rod Williams, Deputy Director of Emergency Management Chester Lauck, Sheriff Lenny Millholland, Interim County Administrator Mary Beth Price, and Lieutenant Tonya Kittoe. ITEMS FOR INFORMATION ONLY: 1. Request for funding of additional personnel within the Communications Department (see attached): The Committee considered a request from Director Perez for an additional 3 Communications Officer positions and 1 Shift Supervisor for the department. With current staffing levels, the increased call volume,mental health of the employee(s), increased overtime, lack of personal time off and a work/life balance, dispatchers are burning out and stepping away from the job. With new training programs in place for entry level employees, additional training for tenured dispatchers and continuous job postings, Director Perez hopes to hire and retain qualified candidates, so the center is not at constant critical staffing levels. Mr. Cunningham made a motion to approve the addition of 4 new Communications Department positions and forwarded this request to the Finance Committee for funding. Mrs. McCann-Slaughter seconded the motion and the Committee unanimously approved. 2. Sheriff's Department information (see attached): Sheriff Millholland advised the Public Safety Committee the State Comp Board awarded his office 4 positions in the civil division (e.g., court services personnel) out of the 14 officer positions the department is due. He advised the division's workload dictates the number of positions the Compensation Board will fund a jurisdiction. Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia 95 The Sheriff also discussed the possibility of obtaining 2 motorcycle units for the traffic division. They would cost approximately $22,000 each and the training could be done for free. The Sheriff expressed his frustration with the lack of available mental health facilities/beds in the Commonwealth and the impact the lack of facilities is having on his department's staff and budget resources. Lt. Kittoe discussed the staffing shortages currently facing the Sheriff's Office, citing all the shifts are down at least 5 personnel each. The stringent time frame to certify an officer is only one year from the initial hiring process, which includes 19 weeks of training at the academy-which only offers classes twice a year-, and 3 months of field training on all shifts. She noted the Sheriff's office struggles with attracting and retaining qualified candidates. 3. Other business: Mrs. McCann-Slaughter discussed alarm and noise complaints she had received from constituents. She noted the complains were from both residential and commercial properties. County Attorney Williams stated the current noise ordinance is limited to certain residential zoning districts from 9pm-6am. He noted there were currently no consequence for re-occurring alarms. Mrs. McCann- Slaughter suggested forming a committee to consider a possible ordinance with deterrents such as fines for repeated alarm calls. Chief Majchrzak echoed the statements made by Lt. Kittoe and Director Perez regarding the staffing shortages and frustration when hiring candidates. He added that the 13 current fire recruits are finishing initial training and are set to begin the EMS phase of their training. He noted graduation would be in November. He concluded by saying a new recruit class is set to start in January 2022. Respectfully submitted, Public Safety Committee Bob Wells Dave Stegmaier Denny Linaburg Judy McCann-Slaughter Helen Lake Walt Cunningham Minute Book 47 Board of Supervisors Regular Meeting of September 8, 2021 County of Frederick, Virginia