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004-21 (AuthorizeSaleOf137IndianHollowRoad(OldAlbinConvCenter)) U BOARD OF SUPERVISORS RESOLUTION AUTHORIZING SALE OF 137 INDIAN HOLLOW ROAD TO WINCHESTER EQUIPMENT WHEREAS, the County has identified a benefit in the sale of a certain parcel known as 137 Indian Hollow Road, and WHEREAS, Winchester Equipment has offered the high bid of $101,750.00. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors authorizes the sale of 137 Indian Hollow Road and authorizes staff to execute such documents as may be necessary to do so. ADOPTED this 14th day of July, 2021. Charles S. DeHaven, Jr., Chairman Aye Shawn L. Graber Aye J. Douglas McCarthy Aye Robert W. Wells Aye Blaine P. Dunn Aye David D. Stegmaier Aye Judith McCann-Slaughter Aye Mary T. rice Interim County Administrator County of Frederick, Virginia Res. No. 004-21 COUNTY of FREDERICK Department of Public Works 5401665-5643 ;. FAX: 540/67"682 MEMORANDUM TO: Board of Supervisors FROM: Joe C. Wilder, Director of Public Works SUBJECT: Request for Public Hearing—Disposition of Real Estate DATE: June 23, 2021 Last year, the Albin Citizen Convenience Center relocated to 174 Indian Hollow Road. This left the old location at 137 Indian Hollow Road vacant, and it was recommended by the Public Works Committee that the property be sold. An invitation for Bid (IFB) was issued to see if any interested parties would want to purchase the land. Frederick County received three (3) bids on April 30, 2021, with the highest bid of$101,750.00 submitted by Winchester Equipment. At the May 25, 2021, Public Works Committee meeting, the Committee unanimously approved accepting the high bid. Pending discussion following the public hearing on July 14, 2021, staff is seeking Board action to authorize the County Administrator to execute a contract to sell that parcel of land known as 137 Indian Hollow Road to Winchester Equipment for a purchase price of$101,750.00. JCW/kco cc: file 107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000 PUBLIC WORKS COMMITTEE REPORT to the BOARD OF SUPERVISORS Tuesday, May 25, 2021 8:00 a.m. 107 NORTH KENT STREET, SUITE 200, WINCHESTER, VIRGINIA PUBLIC WORKS COMMITTEE ATTENDEES: Committee Members Present: Bob Wells; Gene Fisher; Gary Longerbeam; and Harvey E. "Ed" Strawsnyder,Jr. Committee Members Absent:J. Douglas McCarthy; Whit Wagner Staff and others present:Joe C. Wilder, Director of Public Works; Kris Tierney, County Administrator; Ron Kimble, Landfill Manager; Mike Stewart, Senior Project Manager; Kevin Alderman, Shawneeland Manager; Rod Williams, County Attorney; Billy Orndoff,Treasurer; Wayne Corbett, Deputy Treasurer (Attachment 1)Agenda Packet ITEMS REQUIRING ACTION 1-Discussion/approval of the revision to Frederick County Code Chapter 143- Stormwater/Erosion and Sediment Control Ordinance: In 2014, the Board of Supervisors adopted Frederick County Code Chapter 143 to comply with the Virginia Department of Environmental Quality(DEQ) requirements related to stormwater management. The ordinance was reviewed and approved by DEQ. The ordinance combines two different statues and regulations, erosion and sediment control and stormwater management. In July 2020, DEQ performed a required program review for our erosion and sediment control program. After their review, there were some deficiencies noted related to our ordinance. Since our ordinance combines two different statues, they determined there was parts of our ordinance related to erosion and sediment control that needed updated and changed to comply with state law. Based on these comments, we have updated our ordinance to address these comments. The updated ordinance has been reviewed by DEQ and the county attorney and the final draft is attached in the agenda packet for your review. The Public Works Committee reviewed the ordinance and had no further comments. A motion was made by committee member Strawsnyder to recommend approval. The motion was seconded by committee member Fisher. The committee unanimously approved the revised ordinance. Therefore, the revised ordinance needs to be approved by the Board of Supervisors. Since we are revising the county code, the board must hold a public hearing. We are recommending that this action be brought to the June 9, 2021 Board of Supervisors meeting and be set for a public hearing to take place on the July 14, 2021. The revised ordinance is required to be submitted to DEQ by July 31, 2021. 2-Discussion on the sale of the old Albin Citizens Convenience Center: Last year,we opened the relocated Albin Citizen Convenience Center on property we share with the school board located at 174 Indian Hollow Road. We no longer need the property the old site was located on which is about .87 acres. It was recommended by the Public Works Committee to sell the property. We recently issued an Invitation for Bid (IFB)for any interested parties to purchase the land. We received three (3) bids on April 30, 2021 with the highest bid of$101,750.00 by Winchester Equipment. Therefore, committee member Strawsnyder made a motion to accept the high bid in the amount of$101,750.00 and sell the land to Winchester Equipment. The motion was seconded by committee member Fisher and unanimously approved by the committee. This recommendation can now go to the Board of Supervisors for their review and further action. ITEMS FOR INFORMATION ONLY 1-Discussion regarding vehicle stickers for Solid Waste disposal: At the December 1, 2020 meeting the Public Works Committee discussed illegal dumping by out of county users at our citizen convenience centers, especially the Star Tannery site. We discussed video cameras, still cameras,vehicle stickers for county residents just to name a few. At that meeting, it was agreed by committee members that even though there may be a small problem with possible misuse, it is very minimal and not worth major investments for a vehicle sticker program or surveillance cameras. These items would be expensive and still be very difficult to enforce. At the May 12, 2021 Board of Supervisors meeting, Back Creek District Supervisor Shawn Graber brought up the issue again regarding the need to have a way to identify Frederick County residents at the convenience centers. He mentioned incidence where Shenandoah County residents have been using the Star Tannery site. It is very difficult to know what locality someone is from with a Virginia vehicle tag. Mr. Graber requested a review of a potential cost estimate to establish a decal to be placed on Frederick County vehicles. Included in the agenda packet is a memo from the county Treasurer providing an estimate of $153,000 to establish a sticker program. He also indicated an on-going annual cost of$35,000 -$50,000 to update the stickers and to provide stickers to new residents. Supervisor Wells stressed that he also wants to protect the on-site part-time convenience site employees from additional issues with confronting non-county citizens. He emphasized that these part-time employees are not the police and at times, some people can get upset if denied the use of the site. We have to walk a fine line between denying access of site usage and possible confrontations. After further discussion, the committee recommended no further changes to our enforcement of county convenience site usage. In summary, the minor problem that exists is not worth the expensive investment to try to enforce usage from non-county citizens. 2-Discussion regarding asphalt paving in Shawneeland: A Shawneeland Sanitary District Advisory Committee (SSDAC) meeting was held on May 3, 2021. The meeting minutes are included in the agenda packet. At that meeting, some members discussed the use of asphalt paving on the roads in lieu of tar and chip (double seal) paving. Almost all paved roads in Shawneeland have a tar and chip paved surface. In order to minimize water from entering the road surface subgrade, double seal paving is a cost-effective method to seal the road surface and minimize road subgrade issues caused by water infiltration. The double seal paving process is used by the Virginia Department of Transportation (VDOT) on most of their rural roads in the Commonwealth. The use of asphalt paving has some benefits such as longer life, smoother surface but the cost of asphalt is at least three times higher. In order to pave with asphalt, the paving company must put down at least 1.5 inches of asphalt and provide shoulder stone. Also,when asphalt pavement is used on roads where double sealed pavement already exists,the intersections where asphalt paving connects must be milled,which adds additional costs. Due to the higher costs of asphalt paving, Shawneeland staff has used double seal pavement in order to maintain the roads for the past 30 years. Therefore, after some additional discussion the committee recommended that staff continue to use double seal paving to maintain the road surface. The Shawneeland District Manager was directed to prepare a one-page document (flyer)to send to the SSDAC deciphering our rationale behind the paving maintenance program. They would like to have the residents of Shawneeland also receive the flyer to ensure they understand our program and direction. 3-Update on Public Works projects: Crossover Boulevard road project is on schedule and on budget to be completed by September 2021. At the Landfill, the Northwestern Adult Detention Center crew have been able to return to the Landfill and provide much needed help picking up blown trash and tire shredding operations. We have begun development of the bottom liner system in our MSW Phase 3, Cell A area. This would allow another 11 acres of Landfill space to be utilized over the next 12-15 years for solid waste disposal. Respectfully submitted, Public Works Committee J. Douglas McCarthy, Chairman Robert W. Wells Gene E. Fisher Gary E. Longerbeam Harvey E. "Ed" Strawsnyder,Jr. Whitney"Whit" L.Wagner By Z Joe-C.Wilder Public Works Director JCW/kco Attachments: as stated cc: Kris Tierney, County Administrator Jay Tibbs, Deputy County Administrator Billy Orndoff,Treasure Wayne Corbett, Deputy Treasurer Ron Kimble, Landfill Manager Gloria Puffinburger, Solid Waste Manager Kevin Alderman, Shawneeland District Manager Rod Williams, County Attorney file Attachment 1 4 COUNTY of FREDERICK w '�` Department of Public Works 540/665-5643 2M FARC: 540/678-0682 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works J�U/ SUBJECT: Meeting of May 25, 2021 DATE: May 18, 2021 There will be a meeting of the Public Works Committee on Tuesday, May 25, 2021 at 8:00 a.m. in the conference room located on the second floor of the north end of the County Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as follows: 1. Discussion regarding vehicle stickers for solid waste disposal. (Attachment 1) 2. Discussion/approval of the revision to county code Chapter 143-Stormwater/Erosion& Sediment Control Ordinance. (Attachment 2) 3. Discussion about asphalt paving in Shawneeland. (Attachment 3) 4. (Attachment 4) 5. Public Works project updates. 6. Miscellaneous Reports: a. Tonnage Report: Landfill (Attachment 5) b. Recycling Report (Attachment 6) 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Page 2 Public Works Committee November 27, 2018 C. Animal Shelter Dog Report: (Attachment 7) d. Animal Shelter Cat Report (Attachment 8) e. Shawneeland Sanitary District Advisor Committee quarterly meeting minutes (Attachment 9) JCW/kco Attachments: as stated 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 BID TABULATION FORM pre-Bid Mandatory ❑ YES #N0 Bid # oopi- 12• Project fVame; �� ail Schvul L 5'al,c Department Issue Date Bid Opening Date Bid Opened By `�� : � 30 Missi Neal, Purchasing Manager 6m Enter Company Name Price or NA Yes/Complete; X=Nof ncorrmpiete v U c L Ow N Q L' to 0 a Bidder Company Name Base Bid d r r OiS(i told 'i v AVERAGE: #©IV/01 Dumber of Bids: 0 Notes: The County has not checked the tabulations for errors or made determinations that the bids meet the requirements and makes no claim that these are anything other than the prices entered and read aloud at the public bid opening. In case of any conflict, original bid submittals shall govern.Awards shall be made as outlined in the IFB to the lowest priced responsive and responsible vendor. Missing items may be requested after further review of bids Hgalry School Lot Sale IFR-2021-12-ADAI BID FORM a.�rn tette_Corm Shail�3e Submittes3_a I3icI 'over aggs) Bid Number: FB-2021-12-ADM Title: Solicitation of Offers to Purchase Former Bryalry School Lot Bids Due: April 30,2021,at 2:00p.m.,local time. BIl9Dk4. CR1I atter , Will ttg Aclt)x cz G elep21 hnne Nuttrlter ) �_ ��z tnad.., ,ddre� / S�gn�atre In accordance with this solicitation,the above-named individual(the Bidder)offers to purchase the property described herein for the amount of: Xd Dollars Sr and if his/her bid is accepted by the County,the bidder will execute the AGREEMENT FOR PURCHASE AND SALE OF REAL ESTATE included in this solicitation. aim Bryalry School Lot Sale IFB-10121-12-ADM BID FORM (Completed Form Shall Be Submitted as Bid Cover Pa es} Bid Number: FB-2021-12-ADM Title: Solicitation of Offers to Purchase Former Bryalry School Lot ids Due: April M,2021,at 2:00p.m.,local time. BIDDER INFORMATION Name Benjamin Owens Heslep Mailing Address 1446 Greystone Terrace Winchester, VA 22601 Telephone Number ( 540 336 - 5415 mail Address Oldtowntree100@gmail.com Signature In accordance with this solicitation,the above-named individual(the Bidder)offers to purchase the property described herein for the amount of: Forty Two Thousand One Hundred Dollars ($ 42,100.00 l __ fy and if his/her bid is accepted by the County,the bidder will execute the AGREEMENT FOR PURCHASE AND SALE OF REAL ESTATE included in this solicitation. 73rd-ulYv School Lot Sale 11-11.MO21-I2-ADA1 DID FORM tG.c4rz}>l ccai 1 gii f.Sfzali I3e' lbolwcd a";Bid cover_i'<_lcw} Bid Number: IFB-2021-12-ADM Title: Solicitation of Offers to Purchase Former Uryal.ry School Lot Bids flue: Aprif30,2021,at 2:ODp.m.,local time. - � BIDDER INFORMATION Name WECO AP, LLC Mailing Address c/o Winchester Equipment Co. 121 Indian Hollow Rd Winchester,Virginia 22603 Telephone Number 540 667 2244 (ext 117) Email Address Scott.Carnell@winchesterequipment.com ignature In accordance with this solicitation,the above-named individual (the Bidder)offers to purchase the property described herein for the amount of: One Hundred One Thousand Seven Hundred.Fifty 101,750.00 Dollars 5 and ifhis/her bid is accepted by the County,the bidderwill execute fhe AGREEMENT FOR PURCHASE ANIS SAFE OF REAL ESTATE included in this solicitation,