June 23 2021 Special Meeting Minutes 407
MINUTES
SPECIAL. MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, JUNE 23,2021
6:00 P.M.AND 7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S, DeHaven, Jr., Chairman; Robert W. Wells, Vice
Chairman; Blaine P. Dunn; Shawn L. Graber; Judith McCann-Slaughter;Jo Douglas McCarthy; and
David D. Stegmaier were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer;
Steve Majchrzak, Fire Chief; Lenny Millholland, Sheriff; Missi Neal, Purchasing Manager; Scott
Varner, Director of Information Technologies; and Ann W, Phillips, Deputy Clerk to the Board of
Supervisors,
CALL TO ORDER
Chairman DeHaven called the meeting to order at 6:00 p.m,
INVOCATION
Vice Chairman Wells delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance.
ADOPTION OF AGENDA—APPROVED
Upon motion of Supervisor Slaughter,seconded by Supervisor McCarthy, the agenda was
adopted on a voice vote,
CLOSED SESSION
Vice Chairman Wells moved that the Board of Supervisors of Frederick County enter a
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closed session pursuant to Virginia Code Section 2.2-3711(A)(7)and (8),for consultation with
legal counsel and briefings by staff pertaining to a litigation matter, QHarris Technologies,_Inc.
v. County of Frederick, et N. , currently pending in the Frederick County Circuit Court, where
such consultation or briefing in open meeting would adversely affect the negotiating or litigating
posture of the public body, and for consultation with legal counsel employed or retained by the
public body regarding a specific legal matter, relating to the procurement of a public safety
radio system, and requiring the provision of legal advice by such counsel,. Supervisor
McCarthy seconded the motion which carried on a voice vote,
At 6:37 p.m.,the Board members being assembled within the designated meeting place in
the presence of members of the public and the media desiring to attend, the meeting was
reconvened on motion of Vice Chairman Wells, seconded by Supervisor McCarthy and carrying on
a voice vote. Vice Chairman Wells moved that the Board of Supervisors of Frederick County certify
that, to the best of each member's knowledge, (i) only public business matters lawfully exempted
from open meeting requirements by Virginia law were discussed in the closed meeting to which
this certification applies, and (ii) only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed, or considered by the Board. Supervisor
Slaughter seconded the motion which carried as follows on a recorded vote, I
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RECESS
At 6:38 p.m., Chairman DeHaven recessed the meeting.
RECONVENE
Chairman DeHaven reconvened the meeting at 7:00 p.m.
SELECTION OF A CONSULTANT FIRM TO MANAGE THE PUBLIC RADIO SYSTEM
IMPLEMENTATION— POSTPONED TO JULY 14 2021
Deputy County Administrator Tibbs provided background information saying the negotiating
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Board of Supervisors Special Meeting of fune 23, 2021
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committee and Board member liaisons recommended Tusa Consulting as the desired consultant for
the implementation and project management firm for the Public Safety Radio Project, He said staff
was seeking Board action to authorize the County Administrator to execute a contract with Tusa
Consulting for project management support for a not to exceed amount of$416,130, pending final
legal review,
Supervisor Dunn, Mr, Tibbs, and Dean Hart of Tusa Consulting discussed the pricing
specifications of the Tusa proposal.
Supervisor Graber moved to postpone the selection of a consultant until the July 14, 2021,
meeting of the Board of Supervisors, Supervisor Dunn seconded the motion.
Supervisors McCarthy, Dunn, and Graber discussed their preference for delaying the
selection in light of current litigation. Chairman DeHaven noted that a consultant will be needed
regardless of how litigation proceeds.
The motion to postpone selection of the consultant carried on a recorded vote as follows;
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye
Judith McCann-Slaughter Aye
ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was
adjourned at 7;11 p.m,
Charles S. DeHaven, Jr. Mary T. Price
Chairman, Board of Supervisors Interim County Administrator
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
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Board of Supervisors Special Meeting of June 23,2 021
County of Frederick,Virginia