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May 26 2021 Regular Meeting Minutes 373 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 26, 2021 7:00 PX BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W, Wells, Vice Chairman; Blaine P. Dunn; Shawn L, Graber; Judith McCann-Slaughter;J. Douglas McCarthy; and David D. Stegmaier were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Wyatt Pearson, Planning Director; Candice Perkins, Assistant Director of Planning; Mark Cheran, Zoning & Subdivision Administrator; Steve Majchrzak, Fire Chief; Joe Wilder, Director of Public Works; Seth Thatcher, Commissioner of the Revenue; Rich Venskoske, Director of Elections/General Registrar; Mike Marciano, Director of Human Resources; Scott Varner, Director of Information Technologies; Mark Showers, Fire Marshal; Clay Corbin, NRADC Superintendent; and Ann W Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Supervisor McCarthy delivered the invocation, PLEDGE OF ALLEGIANCE Vice Chairman Wells led the Pledge of Allegiance. ADOPTION OF AGENDA—APPROVED Regarding acceptance of committee reports on the consent agenda, Supervisor Slaughter requested and received verification from the County Attorney that by approving the consent Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia i 374 agenda, the Board was approving only the acceptance of a committee report and not approving any action referenced within a committee report. Upon motion of Supervisor Slaughter, seconded by Supervisor McCarthy,the agenda was adopted on a voice vote. CITIZEN COMMENTS Rhodes Marston, Back Creek District, noted he will not seek reappointment to the Planning Commission and recommended that Betsy Brumback be appointed to his seat. Theo Theologis, Stonewall District, noted his concern about the Old Charlestown Road Park Plan which is referenced in the Parks and Recreation Commission report on the meeting's consent agenda. Kristin Campilango, Stonewall District, asked the Board to review the situation regarding the Old Charlestown Road Park plan adding that she prefers that the area stay wooded. Michelle Fournier, Stonewall District, said when purchasing their homes adjacent to the proposed park, the homeowners were told the area was protected and she asked for more time to review the plan. ADOPTION OF CONSENT AGENDA--APPROVED Supervisor Slaughter moved for adoption of the consent agenda as presented, The motion was seconded by Vice Chairman Wells and carried on a recorded vote as follows; Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber No Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye -Approval-of Minutes of Budget Work Session of May 12 2021 -CONSENT AGENDA APPROVAL - Approval of Minutes of Regular Meeting_ of May 12, 2021-CONSENT AGENDAAPPROVAL -Acceptance of Parks and Recreation Commission Report of May 11 2021 -CONSENT AGENDA APPROVAL,Appendix 1 -Acceptance of Human Resources Committee Report of May 14,2021 -CONSENT AGENDA APPROVAL,Appendix 2 Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia 375 -Acceptance of Finance Committee Report of May 19, 2021„_CONSENT AGENDA APPROVAL Appendix 3 - Request from the Commissioner of the Revenue for Refunds and Supplemental Appropriations: Southland Industries of Virginia—$5,340.24; and Undisclosed Taxpayer--Disabled Veteran's Relief—$8,317,6$—CONSENT AGENDA APPROVAL . + + + + . . . . . . . + + BOARD OF SUPERVISORS COMMENTS Supervisor Graber thanked Mr. Marston for his service on the Planning Commission, Supervisor Dunn noted there is interest in bringing a food stare to the former Food Lion store location on Senseny Road at Greenwood Road. Supervisor Slaughter noted that the EDA has instructed Executive Director Patrick Barker to contact grocery stores regarding opportunities in the County. COUNTY OFFICIALS COMMITTEE APPOINTMENTS BETSY BRUMBACK APPOINTED AS BACK CREEK DISTRICT REP. ON PLANNING COMMISSION—APPROVED i Supervisor Graber moved to appoint Betsy Brumback as a Back Creek District Representative to the Planning Commission for a four-year term ending June 14, 2025. Supervisor McCarthy seconded the motion which carried on a voice vote. ROGER THOMAS REAPPOINTED AS OPEQUON DISTRICT REP. ON PLANNING COMMISSION—APPROVED Vice Chairman Wells moved to reappoint Roger L. Thomas as an Opequon District Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia 376 Representative to the Planning Commission for a four-year term ending June 14, 2025, Supervisor McCarthy seconded the motion which carried on a voice vote, ALAN L. MORRISON REAPPONTED TO SOCIAL SERVICES BOARD--APPROVED Supervisor McCarthy moved to reappoint Alan L. Morrison as the Gainesboro District Representative on the Social Services Board for a four-year term ending June 30,2025. Supervisor Dunn seconded the motion which carried on a voice vote. J DOUGLAS MCCARTHY AND CHARLES S. DEHAVEN, JR.-APPOINTED AS LIAISONS TO COMMITTEE REVIEWING VENDORS FOR PROJECT MANAGEMENT SUPPORT OF THE PUBLIC SAFETY RADIO SYSTEM IMPLEMENTATION Chairman DeHaven appointed J. Douglas McCarthy and himself as liaisons to the Committee Reviewing Vendors for Project Management Support of the Public Safety Radio System Implementation. The Board discussed allowing all members to have input during the review process. . + + . f + . . . . . . . . COMMITTEE BUSINESS HUMAN RESOURCES COMMITTEE Vice Chairman Wells moved for approval of the creation of a new job position: County Administration—Maintenance Cost Analyst(Range 8), Supervisor McCarthy seconded the motion which carried on a voice vote. Vice Chairman Wells moved for approval of the creation of a new job position: Northwestern Regional Adult Detention Center— Medical Clinic Administrative Assistant (Range 6), Supervisor McCarthy seconded the motion which carried on a voice vote. FINANCE COMMITTEE Supervisor Slaughter moved for approval of the following: The Treasurer requests a General Fund supplemental appropriation in the amount of$50,000 for the increased cost of DMV Minute Book 46 Board of Supervisors Regular Meeting of May 16,1011 County of Frederick, Virginia 377 registration withholdings; the Sheriff requests a General Fund supplemental appropriation in the amount of$5,027,29 representing an auto insurance claim; the Sheriff requests a General Fund I supplemental appropriation not to exceed $9,769.23 representing reimbursements from the DEA; the Sheriff requests a General Fund supplemental appropriation not to exceed $54,840 representing traffic control reimbursements; and the EMS Billing Manager requests an EMS Expense Recovery Fund supplemental appropriation in the amount of $275,000 representing anticipated revenue in excess of budgeted revenue. Vice Chairman Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following:The Treasurer requests an FY22 General Fund supplemental appropriation not to exceed $49,408 representing a carry forward of unspent FY21 funds for legal fees for real estate tax sales and implementation of the cigarette tax. Supervisor Dunn seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Clerk of Court requests an FY22 General Fund supplemental appropriation in the amount of$53,886. This amount represents salary and fringes for a Records Clerk. The position has been funded by the VA Compensation Board in the amount of$34,352; however, there is a local cost of$19,533. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Director of Elections requests an FY22 General Fund supplemental appropriation not to exceed $3,600, This amount j Minute Bonk 46 Board of Supervisors Regular Meeting of May 26, 2021 County of F=rederick, Virginia 378 represents a carry forward of unspent FY21 funds to replace the Assistant Registrar. Vice Chairman Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The NRADC Superintendent requests an FY22 Jail.Fund supplemental appropriation not to exceed $66,150. This amount represents a carry forward of unspent FY21 funds for the completion of the HVAC control system project. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The IT Director and the NRADC requests an FY22 Jail Fund supplemental appropriation not to exceed $148,517. This amount represents a carry forward of unspent FY21 funds for the completion of the network upgrade project. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The IT Director requests a budget transfer in the amount of $10,722 from a personnel line item to cover an unbudgeted expense related to the Sheriff's laptop lease. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following: The Parks&Recreation Director Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia 379 requests a General Fund supplemental appropriation in the amount of $20,000, This amount represents proffer funds for the design of the Abrams Creek Trail entrance and parking lot. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the following; The Public Works Director requests an FY22 General Fund supplemental appropriation not to exceed $108,988. This amount represents a carry forward of unspent FY21 funds for the construction of a storage building at the Stephenson Citizen Convenience Site, Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye i Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye + + + + + + . . . . . + + + I PUBLIC HEARINGS (NON-PLANNING ISSUES) PROPOSED ORDINANCE-SALARIES OF THE BOARD OF SUPERVISORS(FY 2021-2022) -APPROVED Chairman DeHaven opened the public hearing, Tim Regan, Back Creek District, said the Board members should be paid more and that he was in favor of a salary increase for the Board, Chairman DeHaven closed the public hearing. The Board discussed the matter of Board salaries noting there had been no increase for 20 years. i Supervisor Dunn moved that the Board members' annual compensation be the same as their taxes paid on earned income in the previous year. The motion died for the lack of a second. Supervisor Dunn moved that the Board's salaries be increased by $15,000 each and Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia 380 Supervisor McCarthy seconded the motion, Supervisor Stegmaier said the motion was unacceptable coming from Board members who had voted against the county's budget and were now putting the Board ahead of the community. Supervisor Graber said the proposed increase for Board members would be close to what they would be earning if they had received the same cost of living increase as other county employees since 2001, He said the salary increase was deserved, Supervisor Dunn said the last raise for Board members was in 2001 and voting for the increase was the right thing to do, The motion failed on a recorded vote as follows: Blaine P, Dunn Aye David D. Stegmaier No Shawn L. Graber No Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. No Judith McCann-Slaughter No Supervisor Stegmaier moved to keep Board salaries at the current level. Supervisor Slaughter seconded the motion which carried on a recorded vote as follows; Blaine P. Dunn Aye -David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye ORDINANCE SALARIES OF BOARD OF SUPERVISORS FISCAL YEAR 2021-2022 BE TT ORDAINED, the annual salary for each member of the Frederick County Board of Supervisors,for fiscal year beginning July 1,2021,shall be as follows:Chairman,510,900;Vice Chairman, $10,200; and each other member of the Board of Supervisors at$9,000. . + . + + . . . . . . . . . ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 90 FIRE PROTECTION AND PREVENTION,ARTICLE I GENERAL STANDARDS, §90-2 ADMINISTRATION, ENFORCEMENT, AND APPOINTMENT OF FIRE MARSHAL; INTERPRETATION APPLICABILITY; APPEALS-APPROVED Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia 381 Chairman DeHaven opened the public hearing. No one spoke. Chairman DeHaven closed the public hearing. Supervisor McCarthy noted his concern about the wording of the statute and suggested the Board contact state representatives to seek clarification of the code about the allocation of police powers to fire marshals. The Board and staff discussed the proposed amendment to the ordinance. Supervisor McCarthy moved for approval of the Ordinance to Amend the Frederick County Code, Chapter 90 Fire Protection and Prevention, Article I General Standards, §90-2 Administration, Enforcement, and Appointment of Fire Marshal; Interpretation; Applicability; Appeals, Vice Chairman Wells seconded the motion which carried on a recorded vote as follows; Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye ORDINANCE May 26,242 Y The Board of Supervisors of Frederick County,Virginia hereby ordains that Section 90-2 (Administration,enforcement,and appointment of Fire Marshal;interpretation;applicability;appeals)of Article I(General Standards)of Chapter 90(Fire Prevention and Protection)of the Code of Frederick County,Virginia be,and the same hereby is,amended as follows(additions are shown in bold underline); ARTICLE I GENERAL STANDARDS §90-2 Administration,enforcement,and appointment of Fire Marshal;interpretation;applicability; appeals. A. There is hereby established in and for the County the position of Fire Marshal,who shall be responsible for the administration and enforcement of this chapter and,in addition,such official shall have the powers outlined in§ 27-98.1 of the Code of Virginia.The Board of Supervisors authorizes the appointment of such Fire Marshal as designated by the System Chief of the Frederick County Department of Fire and Rescue.The investigation into the origin and cause of every fire and explosion occurring within the limits for which he/she is appointed,investigation and prosecution of all offenses involving hazardous materials, fires,fire bombings,bombings, attempts or threats to commit such offenses, false alarms relating to such offenses,possession and manufacture of explosive devices,substances,and fire bombs,and environmental crimes shall be the responsibility of the Fire Marshal and/or a designated representative.The Fire f Marshal and his designated representative(s)shall have the power to arrest to procure and serve warrants of arrest-and to issue summonses in the manner authorized by_general law in connection with the violation of fire prevention and fire safety laws and related ordinances,all as provided in§_27-34.2 of the Code of Virginia.The Fire Marshal and his designated Minute Book 46 Board of Supervisors Regular Meeting of May 25, 2021 County of Frederick, Virginia 382 re resentative s shall further have the same police powers as a sheriff,,police officer,or law enforcement officer as provided in§27-34.2:1 of the Code of V' 'a. B. The requirements in this chapter shall be administered and enforced by the Frederick County Fire Marshal or a designated representative as referred to as the"Authority Having Jurisdiction." C. Subject to the provisions of Subsection E,the Fire Marshal or a designated representative shall interpret this section,where necessary, and that interpretation shall be binding and final, D. This chapter shall apply to all matters affecting or relating to structures,processes and premises as set forth in Sections 101 and 102 of the FCFPC,except that this chapter shall not apply within the boundaries of any incorporated town in the County that has a duly appointed Fire Code Official. E. Appeals concerning the administration,enforcement,interpretation, and/or application of this chapter by the Fire Marshal or a designated representative shall first lie to the County Board of Building Code Appeals created under§ 52-8 of this Code and then to the State Building Code Technical Review Board. Appeals hereunder to the County Board of Building Code Appeals shall be subject to the payment of the same fees as apply to appeals of matters involving the Virginia Uniform Statewide Building Code.Appeals from the application of the VSFPC by the State Fire Marshal shall be made directly to the State Building Code Technical Review Board as provided in§ 36-108 et seq,of the Code of Virginia(1950,as amended),and as may be subsequently amended. . . . . . * * + t + + + + + PROPOSED AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE COUNTY OF FREDERICK, VIRGINIA AND H&R BLOCK EASTERN ENTERPRISES, INC. - APPROVED Chairman DeHaven opened the public hearing. No one spoke, Chairman DeHaven closed the public hearing. Vice Chairman Wells moved for approval of the Proposed Amendment to the Lease Agreement between the County of Frederick, Virginia and H&R Block Eastern Enterprises, Inc. Supervisor Slaughter seconded the motion which carried on a recorded vote as follows; Blaine P. Dunn No David D, Stegmaier Aye Shawn L. Graber No Robert W.Wells Aye J. Douglas McCarthy No Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + . + . + + + + + Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia 383 PLANNING COMMISSION BUSINESS - PUBLIC HEARINGS ORDINANCE TO AMEND THE FREDERICK COUNTY CODE CHAPTER 165 ZONING, ARTICLE I GENERAL PROVISIONS, AMENDMENTS AND CONDITIONAL USE PERMITS PART 101 GENERAL PROVISIONS 165- 101.02 DEFINITIONS AND WORD USAGE; ARTICLE II SUPPLEMENTARY USE REGULATIONS; PARKING; BUFFERS; AND REGULATIONS FOR SPECIFIC USES, PART 204 ADDITIONAL REGULATIONS FOR SPECIFIC USES;ARTICLE IV AGRICULTURAL AND RESIDENTIAL DISTRICTS, PART 401 RA RURAL AREAS DISTRICT.—APPROVED** Mark Cheran, Zoning & Subdivision Administrator, reviewed the proposed amendment to the Zoning Ordinance to add "Agricultural Supply Cooperatives" as a conditional use in the RA(Rural Areas) Zoning District. He said Staff had prepared a text amendment for three areas of the Zoning Ordinance to include: 1) a new definition for Agricultural Supply Cooperatives, 2) supplemental use regulations pertaining to this use, and 3) the inclusion of Agricultural Supply Cooperatives as a conditional use in the RA District. Chairman DeHaven opened the public hearing. No one spoke. Chairman DeHaven closed the public hearing. The Board and staff discussed changing the verbiage to allow off-site bulk sales of liquid fuels and prohibiting on-site sales of all liquid fuels except propane which will be permitted. Supervisor McCarthy moved for approval of the Ordinance to Amend the Frederick County Code, Chapter 165 Zoning, Article I General Provisions, Amendments and Conditional Use Permits, Part 101 General Provisions, §165-101.02 Definitions and Word Usage; Article 11 Supplementary Use Regulations; Parking; Buffers; and Regulations for Specific Uses, Part 204 Additional Regulations for Specific Uses; Article IV Agricultural and Residential Districts, Part 401 RA Rural Areas District and incorporating the changes in verbiage regarding fuel sales, Supervisor Dunn seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye ** ad's regular meeting agenda on June 9, 2021, _. Note._ is matter will be placed on the Board's for clarification of the adopted ordinance language. Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia i 384 . . . . . . . . . . . . . . PLANNING COMMISSION BUSINESS - OTHER PLANNING BUSINESS- None BOARD LIAISON REPORTS - None CITIZEN COMMENTS Judith Grant, Stonewall District, said she shared the concerns of her neighbors and is unhappy to learn that the Parks and Recreation Department plans to remove tree behind her home. Miles Adkins, Shawnee District, discussed the ordinance addressing police powers of fire marshals. He encouraged the Board to go to Richmond to share concerns about unchecked powers. BOARD OF SUPERVISORS COMMENTS Supervisor Graber noted that increased powers granted by the Board can be rescinded. Supervisor McCarthy recognized the approaching Memorial Day holiday. Chairman DeHaven noted the Board's closed session scheduled for the following day. ADJOURN On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was adjourned at 8:15 p.m, Charles S. DeHaven, Jr. Kris C.Tierney Chairman, Board of Supervisors Clerk, Board of Supervisors Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 46 Board of Supervisors Regular Meeting of May 16, 2021 County of Frederick, Virginia t 385 Board of Supervisors Meeting Minutes of May 26, 2021 - Appendix 1 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Wednesday May 26,2021 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA To: Jay Tibbs, Deputy County Administrator for Human Services From: Jason L. Robertson, Director, Parks & Recreation Dept. Date: May 14, 2021 Subject: Parks and Recreation Commission Action The Parks and Recreation Commission met on May 11, 2021. Members present were: Gary Longerbeam,Amy Strosnider, Natalie Gerometta, Randy Carter, Charles Sandy,Jr., Dennis Grubbs. Non-voting Board Liaison, Mr. Robert Wells. I Members absent were: Guss Morrison, Ronald Madagan ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS SUBMITTED FOR INFORMATION ONLY 1. The Building and Grounds Committee made a motion to accept the Old Charlestown Road Park((ORCP) Master Pian as presented, seconded by Mr. Sandy, carried unanimously(6-0). (Attachment 1). 2, The Building and Grounds Committee made a motion to request profferfunds in the amount of$20,000 for the design associated with the Abrams Creek Trail trailhead i entrance and parking lot, seconded by Mr. Sandy, carried unanimously (6-0). This recommendation will be forwarded to the Finance Committee prior to requiring Board of Supervisor action. Cc: Gary Longerbeam, Chairman Robert Wells, Board of Supervisors' Non-Voting Liaison Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia v I 386 Board of Supervisors Meeting Minutes of May 26, 2021 - Appendix 2 HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS Friday, May 14, 2021 9:00 a,m. 707 NORTH KENT STREET,WINCHESTER,VIRGINIA A Human Resources Committee meeting was held in the First Floor Boardroom at 107 North Kent Street on Friday, May 14, 2021,at 9:00 a.m. ATTENDEES: Committee Members Present: Bob Wells,Chairman; Dave Stegmaier;and Don Butler. Staff present; Kris Tierney, County Administrator;Jay Tibbs,Deputy County Administrator; Rod Williams,County Attorney; Michael Marciano, Human Resources Director; DeLois Blevins, HR Manager; Delsie Jobe,Administrative Services Manager;Clay Corbin, NRADC Superintendent; Tana Jones, NRADC Captain;Allena Kovak, Nursing Director;and Seth Thatcher, Commissioner of Revenue. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS 1. Jay Tibbs, Deputy County Administrator,sought approval to reclassify an existing Administrative Assistant position (Range 6)to a newly created Maintenance Cost Analyst position (Range 8)(Exhibit A). 2. Ciay Corbin, NRADC Superintendent,sought approval to reclassify an existing Records Clerk position(Range 3)to a newly created Medical Clinic Administrative Assistant position (Range 6) (Exhibit B). The consensus of the members of the HR Committee present is to forward these items along to the Board of Supervisors for approval. ITEM FOR INFORMATION PURPOSES ONLY N/A Respectfully submitted, HUMAN RESOURCES COMMITTEE Bob Wells,Chairman Don Butler Beth Lewin Doug McCarthy Kim McDonald Dave Stegmaier By Michael J. Marciano, Director of Human Resources Minute Book 46 Board of Supervisors Regular Meeting o f May 26,1021 County of Frederick, Virginia 387 Board of Supervisors Meeting Minutes of May 26, 2021 - Appendix 3 i FINANCE COMMITTEE REPORTto the BOARD OF SUPERVISORS Wednesday, May 19,2021 8:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Finance Committee meeting was held in the Board of Supervisors meeting room at 107 North Kent Street on Wednesday, May 19,2021 at 8:00 a.m. ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman; Charles DeHaven; Robert Wells;Gary Oates;and Jeffrey Boppe, Non-voting liaisons: Seth Thatcher, Commissioner of the Revenue. Committee Members Absent: Angela Wiseman; and non-voting liaison William Orndoff,Treasurer. Staff present: Sharon Kibler,Assistant Ffnance Director; Kris Tierney,County Administrator;Jay Tibbs,Assistant County Administrator; Rod Williams,County Attorney; Rich Venskoske, Director of Elections;Steve Hawkins,Sheriff Major;Christine Bauserman, EMS Billing Manager;Wayne Corbett, Deputy Treasurer;Jason Robertson, P&R Director;Jon Turkel, P&R Assistant Director; Clay Corbin, NRADC Superintendent;Joe Wilder, Public Works Director;Scott Varner, iT Director; and Kirk Whittle, Deputy Clerk of Court. Others present: none. ITEMS R£ UIRING ACTION BY BOARD OF SUPERVISORS: ( J Items 1,4, 5,6 and 13 were approved under consent agenda. 1. (P)The Treasurer requests a General Fund supplemental aopropriation in the amount of 550,00 for the increased cost of DMV registration withholdings. No local funds required. See attached memo, p.4. 2. The Treasurer requests an FY22 General Fund supplemental appropriation not to exceed $49,408, This amount represents a carry forward of unspent FY21 funds for legal fees for real estate tax sales and implementation of the cigarette tax. See attached memo, p. 5—6. The committee recommends approval. 1 3. The Clerk of Court requests an FY22_General Fund supplemental appropriation in the amount of $53,886. This amount represents salary and fringes for a Records Clerk. The position has been funded by the VA Compensation Board in the amount of$34,352; however,there is a local cost of$19,533. See attached information, p. 7-8. The committee recommends approval. Minute Book 46 Board of Supervisors Regular Meeting of May 26,2021 County of Frederick, Virginia 388 4. O The Sheriff requests a General Fund supplemental appropriation in the amount of $5,027.29, This amount represents an auto insurance claim. No local funds required. See attached memo, p.9-10. 5. (0)The Sheriff requests a General Fund supplemental appropriation not to exceed$9,769.23. This amount represents reimbursements from the DEA. No local funds required. See attached memo, p, 6. ( )The Sheriff requests a General Fund supplemental appropriation not to exceed$54,840. This amount represents traffic control reimbursements. No local funds required. See attached memo, p. 14—15. 7. The Director of Elections requests an FY22 General Fund supplemental appropriation not to exceed $3,600. This amount represents a carry forward of unspent FY21 funds to replace the Assistant Registrar. See attached memo, p. 16. The committee recommends approval. 8. The NRADC Superintendent requests an FY22 Jail Fund supplemental appropriation not to exceed$66,150. This amount represents a carry forward of unspent FY21 funds for the completion of the HVAC control system project. See attached memo, p. 17. The committee recommends approval. 9. The IT Director and the NRADC requests an FY22 Jail Fund supplemental appropriation not to exceed $149,517. This amount represents a carry forward of unspent FY21 funds for the completion of the network upgrade project. See attached memo, p. 18. The committee recommends approval. 10. The IT Director requests a budget transfer in the amount of$10,722 from a personnel line item to cover an unbudgeted expense related to the Sheriff's laptop lease. Policy requires Board action to transfer out of a personnel line item. See attached memo, p, 19. The committee recommends approvaE, 11. The Parks&Recreation Director requests a General Fund supplemental appropriation in the amount of$20,000. This amount represents proffer funds for the design of the Abrams Creek Trail entrance and parking lot. The Parks&Recreation Commission has approved the request. See attached information, p.20—22, The committee recommends approval. Minute Book 46 Board of Supervisors Regular Meeting of May 26, 2021 County of Frederick, Virginia 389 12. The Public Works Director requests an FY22 General Fund supplemental appropriation not to exceed$108,188. This amount represents a carry forward of unspent FY21 funds for the construction of a storage building at the Stephenson Citizen Convenience Site. See attached memo, p, 23—24. The committee recommends approval. 13. O The EMS Billing Manager requests an EMS Expense Recovery Fund supplemental appropriation in the amount of$275,000, This amount represents anticipated revenue in excess of budgeted revenue. No local funds required. See attached memo, p. 25. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for April 2021. See attached, p.25—27. 2. The Finance Director provides financial statements ending April 30,2021. See attached, p.28—38. 3. The Finance Director provides an FY 2021 Fund Balance Report ending May 14,2021. See attached, p.39. Respectfully submitted, FINANCE COMMITTEE Judith McCann-Slaughter, Chairman Charles DeHaven Gary Oates Robert Wells Jeffrey Boppe BY .j�tavt �64ZT Assistant Finance Director Minute Book 46 Board of Supervisors Regular Meeting of May 26,2021 County of Frederick, Virginia