May 12 2021 Regular Meeting Minutes 357
I
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, MAY 12, 2021
7:00 PX
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr,, Chairman; Robert W, Wells, Vice e
Chairman; Blaine P, Dunn; Shawn L. Graber;Judith McCann-Slaughter; J. Douglas McCarthy;and
David D. Stegmaier were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Wyatt Pearson, Manning Director; Candice
Perkins,Assistant Director of Planning;John Bishop,Assistant Director of Planning-Transportation;
Tyler Klein, Senior Planner; Mark Cheran, Zoning & Subdivision Administrator; Steve Majchrzak,
Fire Chief; Cheryl Shiffler, Finance Director; Joe Wilder, Director of Public Works; Lenny
Millholland, Sheriff, Nick Sabo, Director of the Regional Airport Authority; Missi Neal, Purchasing
Manager; Bill Orndoff, Treasurer; Seth Thatcher, Commissioner of the Revenue; and Ann W, i
Phillips, Deputy Clerk to the Board of Supervisors,
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Vice Chairman Wells delivered the invocation, i
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance,
ADOPTION OF AGENDA--APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor McCarthy,the agenda was
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adopted on a voice vote.
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Board of Supervisors Regular Meeting of May 12, 2021
County of Frederick, Virginia
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358
CITIZEN COMMENTS
Jeremy Thomas, representing Motorola Solutions, asked the Board to reconsider the
recommendation on the agenda to authorize the County Administrator to execute a contract with
E F Johnson for a new public safety radio system.
Wayne Duff, representing L3 Harris, said he shared the same concerns as the previous
speaker.
ADOPTION OF CONSENT AGENDA—APPROVED
Supervisor Slaughter moved for adoption of the consent agenda as presented. The motion
was seconded by Supervisor McCarthy and carried on a recorded vote as follows:
Blaine P. Dunn Aye David D.Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye
Judith McCann-Slaughter Aye
- Minutes of Closed Session and Regular Meetings of April 28 2021 -CONSENT AGENDA
APPROVAL
-Transportation Committee Report of March 12 2021 -CONSENT AGENDA APPROVAL
Appendix 1
- Resolution Authorizing the Purchase of 2.38-Acre Parcel Adjacent to the Landfill—
CONSENT AGENDA APPROVAL,
. RESOLUTION
AUTHORIZING PURCHASE OF 2.360 ACRES, MORE OR LESS,
FOR USE BY THE FREDERICK COUNTY LANDFILL
WHEREAS,the County has identified a benefit in acquiring certain land,adjacent to land
currently used as part of the Frederick County Landfill,to serve as an additional buffer for the Landfill;
and
WHEREAS,the owner of Tax Parcel Number 77-A-77D has agreed to sell to the County a
2.360-acre portion of that parcel,the portion being adjacent to land currently used as part of the Frederick
County Landfill.
NOW,THEREFORE,BE IT RESOLVED,that the Board of Supervisors authorizes the
purchase of a 2.360-acre portion of Tax Parcel Number 77-A-77D,and authorizes staff to execute such
documents as may be necessary to do so.
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Board of Supervisors Regular Meeting of May 12,2021
County of Frederick, Virginia
359
Resolution requesting that the Commonwealth Transportation„ ,Board reconsider
SmartScale applications submitted_for projects in Frederick County, prior to adoption of the
Draft Six Year Improvement Program—CONSENT AGENDA APPROVAL
A RESOLUTION FOR THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK,
VIRGINIA
TO COMMENT ON THE
DRAFT SIX YEAR IMPROVEMENT PROGRAM
WHEREAS, The Board appreciates the efforts of VDOT staff and the Commonwealth Transportation
Board;and,
WHEREAS,The ongoing partnership with VDOT is very important to the Board;and
WHEREAS, No SmartScale applications for projects located in Frederick County are currently
recommended for funding in the draft SYIP; and,
WHEREAS, All of the applications submitted for projects in Frederick County,and particularly those for
I-81 Exit 317,represent significant needs;and
WHEREAS,the Exit 317 area is a critical node for transportation in Frederick County and a key connection
for relief when there are incidents on I-81; and
WHEREAS, Even when there are not incidents on 1-81 the Exit 317 interchange experiences significant
congestion and safety concerns; and
WHEREAS, The 1-81 Exit 317 Applications have been through multiple rounds of consideration by the
CTB,study,and refinement in keeping with the stated purposes and intent of the SmartScale program;and
WHEREAS,The applications submitted for I-81 Exit 317 scored 13 and 14 among nearly 400 applications
but had their economic development scores depressed by the scale of the top scoring application for
economic development in the state,leading to an inaccurate reflection of the value of these projects in that
scoring category; and
NOW,THEREFORE,BE IT RESOLVED,that the Board of Supervisors of the County of Frederick hereby
submits this resolution to request that the Conunonwealtb Transportation Board reconsider the SmartScale
applications submitted for projects in Frederick County,particularly I-81 Exit 317,prior to adoption of the
Draft Six Year Improvement Program,
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BOARD OF SUPERVISORS COMMENTS - None
COUNTY OFFICIALS
APPOINTMENT OF MARY BETH PRICE AS INTERIM COUNTY ADMINISTRATOR
EFFECTIVE JULY 2, 2021 -APPROVED
Supervisor Graber moved to appoint Mary Beth Price as Interim County Administrator
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Board of Supervisors Regular Meeting of May 11,1021
County of Frederick, Virginia
360
effective July 2, 2021, following the retirement of Kris Tierney which is effective July 1, 2021.
Supervisor Dunn seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
APPOINTING INTERIM COUNTY ADMINISTRATOR
WHEREAS,Kris C.Tierney has announced his retirement as County Administrator,effective at
the close of July 1,2021;
NOW,THEREFORE,BE IT RESOLVED,that the Board appoints Mary Beth Price to serve as
Interim County Administrator,beginning on July 2,2021,and until such time as the Board appoints a
County Administrator to serve on an ongoing basis or the Board otherwise appoints her replacement.
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COMMITTEE APPOINTMENTS
JOHN LAMANNA REAPPONTED TO SOCIAL SERVICES BOARD—APPROVED
Supervisor Slaughter moved to reappoint John Lamanna as the Member At-Large on the
Social Services Board. Supervisor Stegmaier seconded the motion which carried on a voice vote.
DEVELOPMENT IMPACT MODEL OVERSIGHT COMMITTEE APPOINTMENTS—APPROVED
Supervisor McCarthy moved to appoint the following to one-year terms on the
Development Impact Model Oversight Committee:
Jay E. Tibbs-County Administration Representative
Charles S. DeHaven, Jr, -Board of Supervisors Representative
Judith McCann-Slaughter-Board of Supervisors and EDA Representative
Christopher Mahn -Planning Commission Representative
John Jewell -Planning Commission Representative
Stephen Pettler-Top of Virginia Building Assoc. Rep,
Rob Frogale-Top of Virginia Building Assoc. Rep.
Frank E. Wright(appointed as the School Board's Representative in Jan. 2021)
The motion, seconded by Supervisor Dunn, carried on a voice vote.
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Board of Supervisors Regular Meeting of May l2,2021
County of Frederick, Virginia
361
PLANNING DIRECTOR WYATT PEARSON APPOINTED TO UNEXIRED TERMS-APPROVED
Supervisor McCarthy moved to appoint Wyatt Pearson to fill the unexpired terms of his
predecessor as follows: Northern Shenandoah Valley Regional Commission, Alternate Member;
Winchester-Frederick Metropolitan Planning Organization (MPO), Alternate Member; Winchester-
Frederick Metropolitan Planning Organization Technical Advisory Committee (MPO-TAC),
Member. Supervisor Dunn seconded the motion which carried on a voice vote.
PUBLIC SAFETY RADIO SYSTEM CONTRACT AWARD -APPROVED
Vice Chairman Wells moved that the Board authorize the following: for staff to issue a
Notice of Intent to award a contract to EF Johnson for a new public safety radio system; for the
County Administrator to execute a contract with EF Johnson for a not to exceed amount of
$20,007,471, pending final legal review; and for a project contingency budget with a not to exceed
amount of$1,500,000. Supervisor Slaughter seconded the motion.
The Board discussed the recommendation for awarding a contract for a new public safety
radio system, Supervisors Graber, McCarthy, and Dunn expressed concerns about the
procurement process and a desire to have a new procurement effort. Supervisor Stegmaier spoke
in favor of the motion to authorize awarding of the contract. The motion carried on a recorded vote
as follows:
Blaine P. Dunn No David D. Stegmaler Aye
Shawn L. Graber No Robert W.Wells Aye
J. Douglas McCarthy No Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
PUBLIC RADIO SYSTEM PROJECT MANAGEMENT CONTRACT PROCUREMENT-
AUTHORIZED
Supervisor McCarthy moved that staff be authorized to seek candidates other than the
current project management vendor and that two Board members be designated to sit on the
interview panel when the prospective vendors are vetted. Supervisor Graber seconded the motion
which carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye I
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye
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Board of Supervisors Regular Meeting of May 12,2021
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Judith McCann-Slaughter Aye
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COMMITTEE BUSINESS—None
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PUBLIC HEARINGS NON-PLANNING ISSUES
PROPOSED ORDINANCE—SALARIES OF THE BOARD OF SUPERVISORS(FY 2021-2022}
—PUBLIC HEARING CONTINUED
The Board discussed the matter of Board salaries noting there had been no increase
for 20 years.
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven continued the public hearing until a later date.
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AMENDMENT TO THE 2021 -2022 FISCAL YEAR BUDGET-APPROVED
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
Supervisor Graber for approval to amend the Fiscal Year 2021-2022 Budget to reflect an
Airport Capital Fund supplemental appropriation in the amount of $4,546,667 representing the
Airport Capital Budget for FY 2022. Supervisor McCarthy seconded the motion which carried on a
recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
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PLANNING COMMISSION BUSINESS- PUBLIC HEARINGS
SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT -
REQUEST TO ADD ONE PARCEL—APPROVED
Senior Planner Tyler Klein reviewed the request from Walter Nelson and Barbara Snapp
Nelson to add a portion of one parcel, totaling 27,26+/- acres, to the South Frederick Agricultural
and Forestal District. He said the property is identified by Property Identification Number(PIN): 61-
A-46A, currently totals 72+1- acres, and due to consolidation, 27.26+1- acres of this consolidated
parcel is not in the District.
Chairman DeHaven opened the public hearing,
No one spoke.
Chairman DeHaven closed the public hearing.
Supervisor Graber moved for approval to add the 27,26+I-Acres into the South Frederick
Agricultural and Forestal District. Supervisor McCarthy seconded the motion which carried on a
recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ADDITION TO THE
SOUTH FREDERICK AGRICULTURAL,&FORESTAL DISTRICT
WHEREAS,Frederick County received a request to include 27.26+/-acres of the parcel identified
by Property Identification Number 61-A-46A into the South Frederick Agricultural & Forestal District,
This District is located within the Back Creek Magisterial District and currently contains 6,694.42+/-acres.
It is generally located along Cedar Creek Grade (Route 622), Middle road (Route 628), Marlboro Road
(Route 63 1)and Hites Road(Route 625);and
WHEREAS, The Agricultural District Advisory Committee (ADAC) discussed this request at
their meeting on March 31,2021 and recommended approval; and
VVHEREAS,the Planning Commission held a public hearing for this request at their meeting on
April 21,2021 and recommended approval;
WHEREAS, the Board of Supervisors held a public hearing for this request at their regularly
scheduled meeting on May 12,2021; and
WHEREAS, the Frederick County Board of Supervisors finds the addition of 27.26+/- acres of
the parcel identified by Property Identification Number 61-A-46A into the South Frederick Agricultural
and Forestal District contributes to the conservation and preservation of agricultural and forestal land in
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Board of Supervisors Regular Meeting of May 12,2021
County of Frederick, Virginia
364
Frederick County.
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as
follows:
The Frederick County Board of Supervisors hereby includes 27.26+/- acres of Property Identification
Number(PIN)61-A-46A into the South Frederick Agricultural &Forestal District,with an expiration and
renewal date of September 9, 2025. This addition increases the size of the South Frederick Agricultural
and Forestal District to 6,921.68+/- acres. This Agricultural & Forestal District is as described on the
attached map.
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UPDATE OF THE 2021.2022 FREDERICK COUNTY INTERSTATE, PRIMARY, AND
SECONDARY ROAD PLANS—APPROVED
John Bishop, Assistant Director of Planning-Transportation, introduced the draft
update of the 2021-2022 Frederick County Primary and Interstate and Secondary Road
Improvement Plans,
Chairman DeHaven opened the public hearing.
No one spoke,
Chairman DeHaven closed the public hearing.
Supervisor Slaughter moved to adopt the resolutions for the Interstate and Primary
and Secondary plans as presented. Supervisor Graber seconded the motion which carried on a
recorded vote as follows;
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
2021-2022 INTERSTATE ROAD
IMPROVEMENT PLAN
WHEREAS,the Frederick County Transportation Committee recommended approval of this plan on April
26,2021; and,
WHEREAS,the Frederick County Planning Commission held a public hearing and recommended approval
of this plan at their meeting on May 5,2021; and,
WHEREAS,the Frederick County Board of Supervisors had previously agreed to assist in the preparation
of this plan in accordance with the Virginia Department of Transportation's policies and procedures and
participated in a public hearing on the proposed Plan,after being duly advertised so that all citizens of the
County had the opportunity to participate in said hearing and to make comments and recorrunendations
concerning the proposed Plan and Priority List;and,
WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board
during the public hearing and recommended approval of the 2021 -- 2022 Interstate Road Improvement
Plan and the Construction Priority List; and,
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Board of Supervisors Regular Meeting of May 12,2021
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365
WHEREAS, the Frederick County Board of Supervisors support the priorities of the interstate road
improvement projects for programming by the Commonwealth Transportation Board and the Virginia
Department of Transportation;
NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors as follows:
The 2021-2022 Interstate Road Improvement Plan appears to be in the best interest of the citizen of
Frederick County and the Interstate Road System in Frederick County;and therefore,the Frederick County
Board of Supervisors hereby approves the 2021-2022 Interstate Road Improvement Plan and Construction
Priority fist for Frederick County,Virginia as presented at the public hearing held on May 12,2021.
RESOLUTION
2021-2022 PRIMARY ROAD
IMPROVEMENT PLAN
WHEREAS,the Frederick County Transportation Committee recommended approval of this plan on April
26,2021; and,
WHEREAS,the Frederick County Planning Commission held a public hearing and recommended approval
of this plan at their meeting on May 5,2021;and,
WHEREAS,the Frederick County Board of Supervisors had previously agreed to assist in the preparation
of this plan in accordance with the Virginia Department of Transportation's policies and procedures and
participated in a public hearing on the proposed Plan, after being duly advertised so that all citizens of the
County had the opportunity to participate in said hearing and to make comments and recommendations
concerning the proposed Plan and Priority List;and,
WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board
during the public hearing and recommended approval of the 2021 —2022 Primary Road Improvement Plan
and the Construction Priority List; and,
WHEREAS, the Frederick County Board of Supervisors support the priorities of the primary road
improvement projects for programming by the Commonwealth Transportation Board and the Virginia
Department of Transportation;
NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors as follows:
The 2021-2022 Primary Road Improvement Plan appears to be in the best interest of the citizen of Frederick
County and the Primary Road System in Frederick County; and therefore,the Frederick County Board of
Supervisors hereby approves the 2021-2022 Primary Road Improvement Plan and Construction Priority
List for Frederick County,Virginia as presented at the public hearing held on May 12,2021.
RESOLUTION
2021-2022 SECONDARY ROAD
IMPROVEMENT PLAN
WHEREAS,Section 33.2-331 of the 1950 Code of Virginia,as amended,provides the opportunity for each
county to work with the Virginia Department of Transportation in developing a Six-Year Road Plan;and,
WHEREAS,the Frederick County Transportation Committee recommended approval of this plan on April
26,2021;and,
WHEREAS,the Frederick County Planning Commission held a public hearing and recommended approval
of this plan at their meeting on May 5,2021; and,
WHEREAS,the Frederick County Board of Supervisors had previously agreed to assist in the preparation
of this plan in accordance with the Virginia Department of Transportation's policies and procedures and
participated in a public hearing on the proposed Plan, after being duly advertised so that all citizens of the
County had the opportunity to participate in said hearing and to make comments and recommendations
concerning the proposed Plan and Priority List;and,
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Board of Supervisors Regular Meeting of May 12, 2021
County of Frederick, Virginia
366
WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board
during the public hearing and recoinmended approval of the 2201 —2022 Secondary Road Improvement
Plan and the Construction Priority List; and,
WHEREAS, the Frederick County Board of Supervisors support the priorities of the secondary road
improvement projects for programming by the Commonwealth Transportation Board and the Virginia
Department of Transportation;
NOW,THEREFORE,BE TT RESOLVED by the Frederick County Board of Supervisors as follows:
The 2021-2022 Secondary Road Improvement Plan appears to be in the best interest of the citizens of
Frederick County and the Secondary Road System in Frederick County;and therefore,the Frederick County
Board of Supervisors hereby approves the 2021-2022 Secondary Road Improvement Plan and Construction
Priority List for Frederick County,Virginia as presented at the public hearing held on May 12,2021.
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PLANNING COMMISSION BUSINESS-OTHER PLANNING BUSINESS
DISCUSSION: ORDINANCE AMENDMENT-OPAQUE FENCING REQUIREMENTS—
RETURNED TO PLANNING COMMISSION
Senior Planner Tyler Klein reviewed the proposed text amendment to Chapter 165—Zoning
Ordinance to modify the definition (§165-101,02)for`opaque fence"to allow a chain link fence with
plastic slats to satisfy the screening requirements for certain types of buffers and outdoor storage
areas. He said the proposed amendment also modifies§165-201.1 (Outdoor storage and process)
removing the prohibition for chain link fencing with slats for screening of outdoor storage areas and
modifies §165-203.02 (Buffer and screening requirements) to further specify the type of fencing
allowed only for road efficiency buffers. He said staff was seeking direction from the Board of
Supervisors on the appropriateness of this request and whether the item is ready to be sent forward
for public hearing.
The Board and staff discussed the proposed amendment, fence and buffer maintenance
issues, the districts included in the proposal, the quality of fence construction materials, and the
origin of the requested amendment.
Supervisor McCarthy moved that the Board decline to send the proposed amendment
forward to public hearing. Supervisor Dunn seconded the motion which carried on a recorded vote
as follows;
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells No
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter No
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Board of Supervisors Regular Meeting of May 12, 2021
County of Frederick, Virginia
367
The Board and staff discussed options such as variances or waivers rather than amending
the ordinance to address the opaque fencing options, By consensus, the proposal was returned
to the Development Review and Regulations Committee for revision including the addition of a
waiver option.
DISCUSSION: ORDINANCE AMENDMENT -AGRICULTURAL SUPPLY
COOPERATIVES—SENT FORWARD TO PUBLIC HEARNG WITH AMENDMENTS
Mark Cheran, Zoning & Subdivision Administrator, reviewed the proposed amendment to the
Zoning Ordinance to add "Agricultural Supply Cooperatives" as a conditional use in the RA (Rural
E
Areas) Zoning District, He said Staff has prepared a text amendment for three areas of the Zoning
Ordinance and these include: 1)a new definition for Agricultural Supply Cooperatives, 2)supplemental
use regulations pertaining to this use, and 3) the inclusion of Agricultural Supply Cooperatives as a
conditional use in the RA District, He said staff was seeking direction from the Board of Supervisors
on the appropriateness of this request and whether the item is ready to be sent forward for public
hearing.
The Board and staff discussed the origin of the requested amendment, defining primary and
accessory uses, fuel sales as an allowed use, and the definition of a cooperative.
Supervisor McCarthy moved to forward the proposal to public hearing with the following
amendments: defining the word`cooperative'and limiting diesel and gasoline sales to off-site while
allowing propane sales on-site, Supervisor Graber seconded the motion which carried on a voice
vote.
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SENSENY VILLAGE MASTER DEVELOPMENT PLAN#03-21 - PRESENTED FOR
INFORMATION
Senior Planner Tyler Klein presented the Master Development Plan for Senseny Village
saying it is in conformance with the requirements of Article VIII, Master Development Plan, of the
Frederick County Zoning Ordinance, and that the MDP is in a form that is administratively
approvable. He said the MDP is also in conformance with the proffers approved for Senseny Village
(Rezoning#13-06).
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Board of Supervisors Regular Meeting of May 12,2021
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368
Supervisor Dunn noted this was not an approval of new lots and that the current Board could
not collect any new proffers to offset the expected traffic increase.
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BOARD LIAISON REPORTS- None
CITIZEN COMMENTS- None
BOARD OF SUPERVISORS COMMENTS
Vice Chairman Wells asked for clarification of the Board's discussion at the work session
earlier in the evening regarding a request from the Handley Regional Library for additional funds in
the new fiscal year.
Supervisor Dunn refenced the just-discussed Senseny Village Master Development Plan
saying the Board needs an escalation factor in proffer dollar amounts to account for inflation.
Supervisor McCarthy congratulated the graduates of 2021.
ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor Graber, the meeting was
adjourned at 9:44 p.m.
Charles S. DeHaven,Jr. Kris C. Tierney
Chairman, Board of Supervisors Clerk, Board of Supervisors
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book 46
Board of Supervisors Regular Meeting of May U, 2021
County of Frederick, Virginia
369
Board of Supervisors Meeting Minutes of May 12, 2021 - Appendix 1
TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday,April 26, 2021
8:30 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Charles
DeHaven, Jr. (Voting), Gary Oates (Voting), James Racey (Voting) and Lewis Boyer
(Liaison Stephens City).
Committee Members Absent: Cordell Watt(Voting), Shawn Graber(Voting)
Staff Present:Assistant Director-Transportation John Bishop, and Kathy Smith,
Secretary,
ITEMS FOR BOARD ACTION:
5-0ther: The Unified Planning Work Program (UPWP)draft was given out to the Committee.
The draft contains the request for the Phase II of the Route 522 and Valley Mill Road
realignment. Also, Commonwealth Transportation Board (CTB)will be meeting in April. Staff
attended that virtual meeting. The committee instructed staff to create a resolution for Board
consideration and that resolution is attached.
ITEMS FOR INFORMATION ONLY:
1-Route 522 Realignment Area Study Update:Staff updated the Committee on the Phase I final
draft of the Route 522 realignment report that included, alternatives, preferred alternatives,
and next steps with the current Phase I. The Winchester Airport (WRA) and FAA have been
involved throughout the process. Alternative 1 would completely avoid the Winchester Airport
property but have very short distancing from the interchange. Alternative 2 gives adequate
spacing on Route 50 to aid congestion reduction with a shorter project length and is largely in
keeping with the 2035 Comprehensive Pian alignment. Also,this Alternative would only slightly
encroach on Winchester Regional Airport property. Alternative designates Coverstone Drive as
the route for the realignment but likely creates cut through trips on other connecting facilities
such as Prince Frederick Drive for drivers seeking interchange access. Alternative 2 is the
preferred by Staff and project team. The next step is Phase II that will be with the MPO,
Consultant Staff, Airport Impact Report for review/approval by the WRA and FAA,
planning/recommendations for access management from Prince Frederick Drive to Exit 313.
Phase II is to be completed in the next fiscal year.
2- Interstate, Primary,and Secondary Road Plan Update:Staff gave a brief overview of the
draft of Interstate, Primary and Secondary Road Plan. The interstate and Primary Pians were
updated last September while the Secondary Plan was not able to be updated due to COVID
impacts on transportation revenue to be updated. The current draft has the County back on
the normal schedule. The Interstate and Primary Plans are unchanged from last year while the
Secondary plan has been updated to reflect projects that have been completed and, in some
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Board of Supervisors Regular Meeting of May 12,2021
County of Frederick, Virginia
370
instances, have the advertisement dates of the projects that have been adjusted for the later
years of the hard surface program. The Committee discussed to modify the Primary
Improvement Plan rankings of the priority of 1A (exit 310 to Route 522), 113 (Route 11 to Route
7, 1C (Route 7 to Route 50) and 1D (Route 50 to Route 522) with the Route 37 Bypass phases
and adding a Route 7 slip ramp as a priority. Staff recently received a request from the
residents on Germany Road to be considered for the Non-Hardsurf aced road improvement
projects. After discussion,the Committee recommended waiting to add it to the list once
more information is available. This item will be bn the Board's agenda for a public hearing.
Upon a motion by, Mr. Charles S. DeHaven, Jr. seconded by Mr. Gary Oates the Committee
recommended to forward as modified the Interstate, Primary and Secondary Improvement
Road Plans to the Board for recommendation of approval.
3-Comprehensive Plan Update: The item was bypassed for the May meeting.
4-County Project Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/1-81
Bridge: The Bridge over 1-81 is largely complete at this point, while work continues to the
roundabout. There is significant work taking place at the intersection of Crossover Blvd. and
Route 522. The loop detectors have been installed for the signal upgrades and paving is
expected to take place at the intersection within the next few weeks. Once the paving is
completed, markings will be updated. The project is on schedule.
Renaissance Drive: The final design plans have been submitted to VDOT. CSX plans are in
process of being submitted this week.
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Board of Supervisors Regular Meeting of May 12,2021
County of Frederick, Virginia