March 24 2021 Board_Agenda_Packet 7
f
AGENDA
BOARD OF SUPERVISORS
WEDNESDAY, MARCH 24, 2021
6:00 PM and 7:00 PM
BOARD MEETING ROOM
107 NORTH KENT STREET, WINCHESTER, VIRGINIA 22601
6:00 p.m. - Closed Session
The Board will enter a closed session pursuant to Virginia Code Sec. 2.2-3711(A)(1) for discussion or
consideration of prospective candidates for employment as Interim County Administrator, and pursuant to Virginia
Code Sec. 2.2-3711(A)(29) for discussion of the award of a public contract involving the expenditure of public
funds, specifically regarding the award of a contract for consulting services related to the retention of a County
Administrator, where discussion in an open session would adversely affect the bargaining position or negotiating
strategy of the public body.
1 . 7:00 p.m. - Regular Meeting Call to Order
2. Invocation
3. Pledge of Allegiance
4. Adoption of Agenda
5. Citizen Comments — For agenda items that are not the subject of a Public Hearing
6. Consent Agenda Roll Call Vote Required
6.A. Minutes of the Regular Meeting of March 10, 2021
BOS03-24-21 MinutesRegularMeeting10March2021.pdf
6.13. Parks and Recreation Commission Report of March 9, 2021
BOS03-24-21 ParksAndRecreation Comm Report9March2021.pdf
6.C. Human Resources Committee Report of March 12, 2021
BOS03-24-21 HumanResCommitteeReportl2March2021—Redacted.pdf
1
Board of Supervisors
Regular Meeting Agenda Page 2
March 24, 2021
Consent Agenda, continued
6.D. Resolution Proclaiming National Telecom m unicators Week
BOS03-24-21 ResNatlTelecommWeek.pdf
6.E. Letter to Governor in Support of HB2322/SB1469 regarding Establishment of
the Opioid Abatement Authority
BOS03-24-21 LetterSupportOpioidAbatementAuthority.pdf
7. Board of Supervisors Comments
8. County Officials
8.A. Committee Appointments
Planning Commission - Opeguon District Representative
4-year term of Robert S. Molden expires 04/07/21.
Mr. Molden is eligible and willing for reappointment.
Frederick Water Board of Directors - Frederick County Representative
4-year term of Tom Simon expires 04/15/21 .
Mr. Simon is eligible and willing for reappointment.
Social Services Board-Red Bud District Representative
Vacancy following term expiration on 06/30/20.
See attached application of Kelley Luckett.
BOS03-24-21 Board Comm itteeA p pts_Red acted.pdf
2
Board of Supervisors
Regular Meeting Agenda Page 3
March 24, 2021
County Officials, continued
8.B. Employee Grievance Panel Pool
Because of attrition, there is a need to increase the pool of available Grievance
Panel members. Applicants who have management and supervisory experience
or those who are human resources professionals are encouraged to apply.
Those appointed to the Grievance Panel Pool may be called to serve on a
specific employee Grievance Panel on an as needed basis.
See the attached application of Doug Rinker.
BOS03-24-21 RinkerApp—Redacted.pdf
8.C. Invitation for a Joint Meeting from the School Board
BOS03-24-21 InvitationJointMeeting.pdf
9. Committee Business - Human Resources Committee
9.A. Flightline Services Supervisor Position Creation
The Committee recommends approval of the creation of a "Flightline Services
Supervisor" position (Range 5). If the Flightline Services Supervisor is added to
the Salary Administration Program, the Executive Director of the Winchester
Regional Airport Authority indicated this position will be filled only if the budget
allows.
BOS03-24-21 Human ResCommitteeAgendaItem 9A—Redacted.pdf
9.B. Grievance Policy Update
The Committee recommends approval of a change to Frederick County Human
Resources Policy 12.3(f) — Grievance Procedure to provide guidance for future
grievance panels with the following modification to the policy: "The panel's
decision can affirm, reverse or modify the discipline that is being grieved."
BOS03-24-21 Human ResCommitteeAgendaItem 9B.pdf
3
Board of Supervisors
Regular Meeting Agenda Page 4
March 24, 2021
10. Committee Business - Parks and Recreation Commission
10.A. Ballot Initiative for Indoor Aquatics Facility
The Commission unanimously recommends that the Board pursue a ballot
initiative to use General Obligation bonds in the maximum principal amount of
$19,500,000 to finance, in whole or in part, the costs of the acquisition,
construction, equipping, and furnishing of a new Indoor Aquatics Facility in the
County.
BOS03-24-21 ParksAnd Recreation Com mAgenda Item 10A.pdf
11. Public Hearings (Non Planning Issues)
11.A. Fiscal Year 2021-2022 Budget
The Board of Supervisors of Frederick County invites comments on the
Proposed Budget for the fiscal year ending June 30, 2022.
BOS03-24-21 ProposedFY2021-2022Budget.pdf
12. Planning Commission Business - Public Hearings - None
13. Planning Commission Business - Other Planning Business - None
14. Board Liaison Reports
15. Citizen Comments
16. Board of Supervisors Comments
17. Adjourn
4
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: Consent Agenda
Title: Minutes of the Regular Meeting of March 10, 2021
Attachments:
BOS03-24-21 MinutesRegularMeeting10March2021.pdf
5
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, MARCH 10, 2021
7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice
Chairman; Blaine P. Dunn; Shawn L. Graber;Judith McCann-Slaughter; J. Douglas McCarthy; and
David D. Stegmaier were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Candice Perkins, Assistant Director of
Planning; John Bishop,Assistant Director of Planning-Transportation; Tyler Klein, Senior Planner;
Steve Majchrzak, Fire Chief; Karen Vacchio, Public Information Officer; Cheryl Shiffler, Director of
Finance; Patrick Fly, Deputy Director of Information Technologies; and Ann W. Phillips, Deputy
Clerk to the Board of Supervisors.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Supervisor Stegmaier delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance.
ADOPTION OF AGENDA—APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor McCarthy, the agenda was
adopted on a voice vote.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
1
6
CITIZENS COMMENTS
Jay Foreman, Shawnee District resident and Chairman of the Frederick County School
Board, corrected statements made at a previous meeting saying that no funds had been spent on
plans for a fourth high school that had not been appropriated by the Board of Supervisors. He
stated the School Board is willing to have joint meeting with the Board of Supervisors.
ADOPTION OF CONSENT AGENDA—APPROVED
Supervisor Slaughter moved for adoption of the consent agenda as presented. The motion
was seconded by Supervisor McCarthy and carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
- Minutes of Budget Work Session of February 24, 2021 -CONSENT AGENDA APPROVAL
- Minutes of Regular Meeting of February 24, 2021 - CONSENT AGENDA APPROVAL
- Minutes of Budget Work Session of March 3, 2021 - CONSENT AGENDA APPROVAL
-Transportation Committee Report of February 22, 2021 -CONSENT AGENDA APPROVAL,
Appendix 1
-Approval to Direct Staff to Prepare Comments on Changes to the Federal Metropolitan
and Micropolitan Statistical Area Standards -CONSENT AGENDA APPROVAL
+ + + + + + + + + + + + + +
BOARD OF SUPERVISORS COMMENTS
Supervisor Graber delivered remarks on the lack of a joint meeting with the School Board,
school building maintenance needs, the Deep Equity program, the roles of the School Board and
Board of Supervisors, and recent increases in school funding.
Supervisor Dunn clarified that he had stated he had not received information requested
from the School Board but has discovered an email in his junk email folder containing the requested
information.
Supervisor Dunn inquired about sending the topic of nuisance barking dogs to the Code
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
2
7
and Ordinance Committee for review. Chairman DeHaven asked that the Board reach a consensus
before sending the matter to committee.
COUNTY OFFICIALS
PRESENTATION ON LOCAL PROCUREMENT INITIATIVE
John Fox, Top of Virginia Chamber of Commerce, provided information on the Chamber's
Local Procurement Initiative.
COMMITTEE APPOINTMENTS
DANA NEWCOMB APPOINTED TO THE HISTORIC RESOURCES ADVISORY COMMITTEE —
APPROVED
Supervisor McCarthy moved to appoint Dana Newcomb to an unexpired four-year term
ending June 12, 2021, as Gainesboro District Representative on the Historic Resources Advisory
Committee. Vice Chairman Wells seconded the motion which carried on a voice vote. After further
discussion and in light of the short amount of time remaining in the unexpired term, Supervisor
McCarthy moved to appoint Dana Newcomb to a new four-year term ending June 12, 2025, as
Gainesboro District Representative on the Historic Resources Advisory Committee. Supervisor
Graber seconded the motion which carried on a voice vote.
ELIZABETH KOZEL REAPPOINTED TO THE PLANNING COMMISSION—APPROVED
Supervisor Stegmaier moved to reappoint Elizabeth Kozel as a Shawnee District
Representative to a four-year term ending April 28,2025,on the Planning Commission. Supervisor
Slaughter seconded the motion which carried on a voice vote.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
3
8
REQUEST FROM THE 26TH JUDICIAL CIRCUIT FOR USE OF THE BOARD MEETING ROOM
FOR JURY SELECTION—APPROVED BY CONSENSUS FOR TEMPORARY USE
Mr. Tierney explained the request for the use of the Board's meeting room by the 26th
Judicial Circuit Court for jury selection sessions saying the judicial center does not have a meeting
space large enough to accommodate the crowd size with social distancing guidelines. The Board
and staff discussed cost recovery and the inconvenience for County staff who are regularly using
the meeting room during the pandemic. By consensus,the Board agreed to accommodate the Court for
up to six weeks.
REQUEST FROM THE CLARKE COUNTY BOARD OF SUPERVISORS FOR PROVISION OF
WATER AND SEWER SERVICES TO THE DOUBLE TOLLGATE AREA— REFERRED TO THE
PLANNING COMMISSION FOR STUDY BY CONSENSUS
Ms. Perkins provided background on the request from Clarke County that the Board
authorize Frederick Water to provide public water and sewer service for approximately 350+/-acres
(zoned Highway Commercial) in the Double Tollgate area. She said the requested water and sewer
capacity is 150,000 gallons per day, and currently, Frederick Water provides public water service
to the former"Camp 7 State Correction Facility" property in Clarke County. She said if an extension
of public water and sewer service to Clarke County is desired, an amendment to the 2035
Comprehensive Plan to expand the sewer and water service area (SWSA) would be necessary.
She added that the northeastern corner of the County's current SWSA boundary touches Clarke
County's requested Double Tollgate Area and there is approximately 200 acres at the corner of
Route 522 and Route 277 in Frederick County outside the current limits of the SWSA which are
planned for future mixed use and industrial use. Ms. Perkins said staff is seeking direction from
the Board for this request and whether it should be sent forward for further study by the
Comprehensive Plans and Programs Committee (CPPC) and the Planning Commission.
The Board discussed expanding the SWSA to benefit non-county and county residents,
including the 200 acres in Frederick County outside the SWSA in the study area, and the possibility
of a regional approach to sewer and water service. By consensus, the matter was referred to the
Comprehensive Plans and Programs Committee (CPPC) and the Planning Commission.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
4
9
+ + + + + + + + + + + + + +
PUBLIC HEARINGS (NON-PLANNING ISSUES)
PROPOSED REAL PROPERTY TAX INCREASE -APPROVED
Mr. Tierney explained in light of the reassessment, the Lowered Rate Necessary to Offset
Increased Assessment as the tax rate which would levy the same amount of real estate tax as last
year, when multiplied by the new total assessed value of real estate would be $0.567 per$100 of
assessed value. He said this rate is known as the "lowered tax rate". He continued explaining the
Effective Rate Increase saying the County proposes to adopt a tax rate of $ 0.61 per $100 of
assessed value and the difference between the lowered tax rate and the proposed rate would be
$0.043 per $100, or 8.56 percent. He concluded saying this difference will be known as the
"effective tax rate increase".
Chairman DeHaven opened the public hearing.
Jodi Yeggy, Red Bud District, spoke in favor of the $0.61 cent tax rate because of the
County's needs adding that she also supports the longstanding 57%/43% revenue split between
the schools and County Administration.
Chairman DeHaven closed the public hearing.
Supervisor Slaughter moved for adoption of the real estate tax rate of$0.61 cents per$100
of assessed value. Vice Chairman Wells seconded the motion.
Supervisor Dunn discussed County revenues, the increases in School Board and County
Administration requests, median housing prices, the realized tax increases for homeowners, the
need for a new source of revenue and his desire that rising costs be borne by new residents rather
than longer term residents of the County.
Supervisor Graber referenced a neighbor saying if the tax rate remains $0.61 cents, the
neighbor will experience an effective 42.5%tax increase over the last six years. He said he does
not support an increase in light of the natural revenue growth the County is experiencing.
Supervisor Stegmaier said he was in support of the tax increase except for its use to fund
the School-requested Equity and Diversity Coordinator position. He cited graduation rates saying
the school system is already successful in addressing equity issues.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
5
10
Supervisor McCarthy referred to Supervisor Dunn's comment about new residents bearing
the cost burden saying that while cost recovery methods do not currently exist, and the County still
has needs that must be met.
Supervisor Dunn said the proposed meals tax can be used to meet needs.
Supervisor Graber stated his desire for a detailed line-item budget from the School Board.
The motion to adopt the $0.61 cent tax rate carried on a recorded vote as follows:
Blaine P. Dunn No David D. Stegmaier Aye
Shawn L. Graber No Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
+ + + + + + + + + + + + + +
PROPOSED SCHOOL BOND FINANCINGS IN AN AGGREGATE PRINCIPAL AMOUNT NOT
TO EXCEED $72,844,000 FOR RENOVATIONS AT JAMES WOOD HIGH SCHOOL -
APPROVED
Mr. Tierney explained the request from the School Board to participate in the bond market
sale to address needs at James Wood High School.
Chairman DeHaven opened the public hearing. The speakers were as follows:
David Sovine, Red Bud District resident and Superintendent of Frederick County Public
Schools, spoke in favor of funding support including bond financing and a budget amendment for
proposed renovations at James Wood High School and Indian Hollow Elementary School.
Dana Newcomb, Gainesboro District, said it would be appropriate for the Board to forgo a
decision until next year allowing the two Boards to meet and decide what is really needed in the
way of renovations.
Jerry Putt, Stonewall District resident and principal at Frederick County Middle School, spoke
in favor of funding support including bond financing and a budget amendment for proposed
renovations at James Wood High School and Indian Hollow Elementary School.
Sam Gross, Stonewall District resident and principal James Wood High School, spoke in
favor of funding support including bond financing and a budget amendment for proposed
renovations at James Wood High School and Indian Hollow Elementary School.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
6
11
Mike Bolin, Back Creek resident and assistant principal at James Wood High School, spoke
in favor of funding support including bond financing and a budget amendment for proposed
renovations at James Wood High School and Indian Hollow Elementary School.
Zachary Harrington, Gainesboro District, said he is a sixth grader at Frederick County Middle
School and loves the school building. He said he is less excited about moving to James Wood
High School that lacks improvements. He asked the Board to support funding the renovations at
James Wood High School.
Shaniqua Williams, Shawnee District resident and president of the Frederick County
Education Association, spoke in favor of funding support including bond financing and a budget
amendment for proposed renovations at James Wood High School.
Shelly Andrews, Shawnee District resident and vice principal at James Wood High School,
spoke in favor of funding support including bond financing and a budget amendment for proposed
renovations at James Wood High School citing needs in the science and CTE programs and the
need for a fully functioning science lab.
Elizabeth Fout, Opequon District resident and an administrator at James Wood High School,
spoke in favor of funding support including bond financing and a budget amendment for proposed
renovations at James Wood High School citing the changes in teaching methods.
Lana Rantz, Stonewall District, spoke as a parent in favor of funding support including bond
financing and a budget amendment for proposed renovations at James Wood High School.
Jay Foreman, Shawnee District resident and Chairman of the Frederick County School
Board, spoke in favor of funding support including bond financing and a budget amendment for
proposed renovations at James Wood High School and thanked the Board members who met with
School Board staff to learn more about the renovation projects.
Jennifer Heishman-Roy, Back Creek District, said she is concerned that some interested
parties wish to reduce the funding amount for the project without understanding the needs. She
said she had 20 years' experience in the commercial construction industry and that $72 million is
a reasonable price for the renovation project.
Chairman DeHaven closed the public hearing.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
7
12
Supervisor Slaughter moved for adopting of the resolution authorizing the issuance of not to
exceed $72,844,000 general obligation school bonds of the County of Frederick, Virginia, to be
sold to the Virginia Public School Authority. Supervisor McCarthy seconded the motion.
Supervisor Graber said he would like to have second opinion on the price of the renovations
because of the high price.
Supervisor McCarthy said he has found no indication that the price is higher than it should
be.
Supervisor Dunn said he had looked at alternatives to the renovations but will support the
resolution.
Vice Chairman Wells said he support the resolution.
Supervisor Stegmaier said he support the resolution.
The motion to adopt the resolution carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber No Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION AUTHORIZIAIG THE ISSUANCE OF NOT TO EXCEED
$72,844,000 GE!gE.R AT.OBLIGATION SCHOOL BONDS OF THE
COUNTY OF FREDERICK,VIRGUSB A,TO BE SOLD TO THE
VIRGESUA PUBLIC SCHOOL AUTHORITY AND PROVIDING
FOR THE FORM AND DETAILS THEREOF.
WHEREAS,the Board of Supervisors(the'Board")of the County of Frederick,Virginia(the"County"),has
determined that it is necessary and expedient to borrow an amount not to exceed$72,844,000 and to issue one or more
general obligation school bonds(as more specifically defined below,each a"Local School Bond")for the purpose of
financing certain capital projects for public school purposes,including renovation of James Wood High School(the
"Project");
WHEREAS,the County held a public hearing,duly noticed,on March 10,2021,on the issuance of the Local
School Bonds in accordance with the requirements of Section 15.2-2606,Code of Virginia 1950,as amended(the"Virginia
Code");
WHEREAS,the School Board of the County has,by resolution,requested the Board to authorize the issuance of
the Local School Bonds and consented to the issuance of the Local School Bonds;
WHEREAS,Virginia Public School Authority("VPSA")has offered to purchase a Local School Bond along
with the local school bonds of certain other localities with a portion of the proceeds of certain bonds to be issued by VPSA
in the spring of 2021 or a future bond sale(the"VPSA Bonds");
WHEREAS,the Bond Sale Agreements(as defined below) shall indicate that $72,844,000 is the amount of
proceeds requested(the"Proceeds Requested") from VPSA(in the aggregate) in connection with the sale of the Local
School Bonds;
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10,2021
8
13
WHEREAS,VPSA's objective is to pay the County a purchase price for the Local School Bonds which,in VPSA's
judgment,reflects each Local School Bond's market value(the"VPSA Purchase Price Objective"),taking into consideration
of such factors as the amortization schedule the County has requested for the specific Local School Bond relative to the
amortization schedules requested by other localities,the purchase price to be received by VPSA from the sale of the VPSA
Bonds and other market conditions relating to the sale of the VPSA Bonds;and
WHEREAS, such factors may result in a Local School Bond having a purchase price other than par and
consequently(i)the County may have to issue one or more Local School Bonds in a principal amount that is greater than or
less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds
Requested,or(ii)if the maximum authorized principal amount of the Local School Bonds set forth in section 1 below does
not exceed the aggregate Proceeds Requested by at least the amount of any discount,the purchase price to be paid to the
County,given the VPSA Purchase Price Objective and market conditions,will be less than the Proceeds Requested.
NOW,ITMIEFORE,BE 1T RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF
FREDERICK,VIRGESUA:
1. Authorization of Local School Bond and Use of Proceeds. The Board hereby determines that it
is advisable to contract a debt and issue and sell its general obligation school bonds,on one or more occasions in an
aggregate principal amount not to exceed$72,844,000(each a"Local School Bond")for the purpose of financing the
Project.The Board hereby authorizes the issuance and sale of one or more Local School Bonds in the form and upon
the terms established pursuant to this Resolution.
2. Sale of the Local School Bond. The sale of each Local School Bond,within the parameters set
forth in paragraph 4 of this Resolution,to VPSA is authorized. Given the VPSA Purchase Price Objective and market
conditions,the County acknowledges that the limitation on the maximum aggregate principal amount of all Local
School Bonds issued under this Resolution set forth in paragraph 1 of this Resolution restricts VPSA's ability to
generate the Proceeds Requested,however,each Local School Bond may be sold for a purchase price not lower than
95%of the Proceeds Requested. The Chairman of the Board,the County Administrator,or either of them(each a
"Delegate")and such other officer or officers of the County as either may designate are hereby authorized and directed
to enter into an agreement with VPSA providing for the sale of each Local School Bond to VPSA(each a"Bond Sale
Agreement"). The Bond Sale Agreements shall be in substantially the form required by VPSA,as it may be approved
by the County officer executing the Bond Sale Agreement.
3. Details oftheLocal SchoolBond. Each Local School Bond shall be dated a date designated by VPSA,-
shall
PSA;shall be designated "General Obligation School Bond, Series 20 '; (or such other designation as the County
Administrator may approve)shall bear interest from its dated date payable semi-annually on each January 15 and July 15,
beginning on such date as acceptable to a Delegate(each an"Interest Payment Date"),at the rates established in accordance
with paragraph 4 of this Resolution;and shall mature on July 15 in the years(each a"Principal Payment Date")and in the
amounts acceptable to a Delegate(the"Principal Installments"),subject to the provisions of paragraph 4 of this Resolution.
The Interest Payment Dates and the Principal Payment Dates are subject to change at the request of VPSA.
4. Interest Rates and Principal Instalhneaits. Each Delegate is hereby authorized and directed to accept
the interest rates on each Local School Bond established by VPSA,provided that each interest rate shall be five one-
hundredths of one percent(0.05%)over the interest rate to be paid by VPSA for the corresponding principal payment date
of the VPSA Bonds,a portion of the proceeds of which will be used to purchase the Local School Bonds,and provided
further that the true interest cost of each Local School Bond does not exceed five and fifty one-hundredths percent(5.50%)
per annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. Each
Delegate is hereby authorized and directed to accept changes in the Interest Payment Dates and the Principal Installments
at the request of VPSA based on the final term to maturity of the VPSA Bonds,requirements imposed on VPSA by the
nationally-recognized rating agencies and the final principal amount of such Local School Bond;provided,however,that
the principal amount of all Local School Bonds shall not exceed the amount authorized by this Resolution and the final
maturity of each Local School Bond shall not exceed 31 years from the date of the issuance and delivery of such Local
School Bond. The execution and delivery of each Local School Bond as described in paragraph 8 hereof shall conclusively
evidence the approval and acceptance of all of the details of such Local School Bond by the Delegate as authorized by this
Resolution.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10,2021
9
14
5. Farm of the Local School Bond. Each Local School Bond shall be initially in the form of a single,
temporary typewritten bond substantially in the form attached hereto as Exhibit A.
6. Payment;Pay=Agent and Band Rexishar. The following provisions shall apply to each Local
School Bond:
(a) For as long as VPSA is the registered owner of a Local School Bond, all payments of
principal,premium,if any,and interest on such Local School Bond shall be made in immediately available funds to
VPSA at or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for
prepayment or redemption,or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia,
then at or before 11:00 a.m.on the business day next succeeding such Interest Payment Date,Principal Payment Date
or date fixed for prepayment or redemption.
(b) All overdue payments of principal and,to the extent permitted by law,interest shall bear
interest at the applicable interest rate or rates on such Local School Bond.
(C) The County Administrator is hereby authorized and directed to engage a financial institution
to serve as Bond Registrar in accordance with VPSAs requirements. The County may,in its sole discretion,replace at any
time the Bond Registrar with another qualified bank or trust company as successor Bond Registrar and Paying Agent for
any Local School Bond. The County shall give prompt notice to VPSA of the appointment of any successor Bond Registrar
and Paying Agent.
7. Prepayment or Redemption. With respect to any Local School Bond sold to VPSA in the spring
2021 sale,the Principal Installments of the Local School Bond held by VPSA coming due on or before July 15,2031,and
the definitive bond for which the Local School Bond held by VPSA may be exchanged that mature on or before July 15,
2031,are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Local
School Bond held by VPSA coming due on or after July 15,2032,and the definitive bond(s)for which the Local School
Bond held by VPSA may be exchanged that mature on or after July 15,2032,are subject to prepayment or redemption at
the option of the County prior to their stated maturities in whole or in part,on any date on or after July 15,2031,upon
payment of the prepayment or redemption prices(expressed as percentages of Principal Installments to be prepaid or the
principal amount of the Local School Bond to be redeemed) set forth below plus accrued interest to the date set for
prepayment or redemption:
Dates Prices
July 15,2031 through July 14,2032 101%
July 15,2032 through July 14,2033 100%2
July 15,2033 and thereafter 100
Provided, however, that the Principal Installments of the Local School Bond shall not be subject to
prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent
of VPSA or other registered owner of the Local School Bond. Notice of any such prepayment or redemption shall be
given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety(90)and not
less than sixty(60)days before the date fixed for prepayment or redemption.
If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local School Bond to be
deemed refunded, the prepayment or redemption of the Local School Bond will be subject to VPSA approval and
subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the
VPSA bonds issued in part to refund the Local School Bond.
With respect to any Local School Bond sold to VPSA in a subsequent sale,the Principal Installments of such
Local School Bond will be subject to similar prepayment or redemptions provisions as may be set forth by VPSA at
the time of such sale.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10,2021
10
15
8. Execution of the Local School Bond. The Chairman or Vice Chairman and the Clerk or any
Deputy Clerk of the Board are authorized and directed to execute and deliver each Local School Bond and to affix the
seal of the County thereto.
9. Pledge of Full Faith and Credit. For the prompt payment of the principal of,premium,if any,and the
interest on each Local School Bond as the same shall become due,the full faith and credit of the County are hereby
irrevocably pledged,and in each year while any portion of such Local School Bond shall be outstanding there shall be
levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to
local taxation sufficient in amount to provide for the payment of the principal of and premium,if any,and the interest on
such Local School Bond as such principal,premium,if any,and interest shall become due,which tax shall be without
limitation as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other
funds of the County are not lawfully available and appropriated for such purpose.
10. Use ofProcceds Certificate and Tax Cowpliance A eeanent. The Chairman of the Board,the County
Administrator and such other officer or officers of the County or the School Board as either may designate are hereby
authorized and directed to execute and deliver on behalf of the County a Use of Proceeds Certificate and Tax Compliance
Agreement(the"Tax Compliance Agreement")setting forth the expected use and investment of the proceeds of a Local
School Bond and containing such covenants as may be necessary in order to show compliance with the provisions of the
Internal Revenue Code of 1986,as amended(the"Code"),and applicable regulations relating to the exclusion from gross
income of interest on the VPSA Bonds. The Board covenants on behalf of the County that(i)the proceeds from the
issuance and sale of each Local School Bond will be invested and expended as set forth in such Tax Compliance Agreement
and that the County shall comply with the other covenants and representations contained therein and(ii)the County shall
comply with the provisions of the Code so that interest on the VPSA Bonds will remain excludable from gross income for
federal income tax purposes.
11. State Non-Arbitrage Proown,Proceeds Amt. The Board hereby determines that it is in the
best interests of the County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program
in connection with each Local School Bond. The Chairman of the Board,the County Administrator and such officer or
officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds
Agreement with respect to the deposit and investment of proceeds of each Local School Bond by and among the County,
the other participants in the sale of the VPSA Bonds,VPSA,the investment manager and the depository,substantially in
the form submitted to the Board at this meeting,which form is hereby approved.
12. Czmhm;,,a closure AXmement. The Chairman of the Board,the County Administrator and such
other officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing
Disclosure Agreement,as set forth in Appendix D to the Bond Sale Agreement,setting forth the reports and notices to be
filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions
of the Securities and Exchange Commission Rule 15c2-12,under the Securities Exchange Act of 1934,as amended,and
directed to make all filings required by Section 4 of the Bond Sale Agreement should the County be determined by
VPSA to be a MOP(as defined in the Bond Sale Agreement).
13. Refunding. The Board hereby acknowledges that VPSA may issue refunding bonds to refund any
bonds previously issued by VPSA, including the VPSA Bonds issued to purchase a Local School Bond, and that the
purpose of such refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers,
including the County. Each of the Delegates is authorized to execute and deliver to VPSA such allonge to the Local School
Bond,revised debt service schedule,IRS Form 8038-G or such other documents reasonably deemed necessary by VPSA
and VPSA's bond counsel to be necessary to reflect and facilitate the refunding of a Local School Bond and the allocation
of the annual debt service savings to the County by VPSA. The Clerk to the Board of Supervisors is authorized to affix
the County's seal on any such documents and attest or countersign the same.
14. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized AND
DIRECTED TO CAUSE A CERTIFIED COPY OF THIS RESOLUTION TO BE FILED WITH THE CIRCUIT COURT
OF THE COUNTY.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10,2021
11
16
15. Election to Proceed under Public Finmee Act. In accordance with Section 15.2-2601 of the Virginia
Code,the Board elects to issue the Local School Bond pursuant to the provisions of the Public Finance Act of 1991,Chapter
26 of Title 15.2 of the Virginia Code.
16. Furfhet Actions. The members of the Board and all officers,employees and agents of the County
are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection
with the issuance and sale of the Local School Bond and otherwise in furtherance of this Resolution and any such
action previously taken is hereby ratified and confirmed.
17. Effective Date. This Resolution shall take effect immediately.
+ + + + + + + + + + + + + +
AMENDMENT TO THE 2020 -2021 FISCAL YEAR BUDGET - TO REFLECT: SCHOOL
CONSTRUCTION FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF
$72,844,000 REPRESENTING THE RENOVATION OF JAMES WOOD HIGH SCHOOL —
APPROVED
Chairman DeHaven opened the public hearing.
There being no speakers, Chairman DeHaven closed the public hearing.
Supervisor McCarthy moved for adoption of the resolution amending the budget to reflect a
School Construction Fund Supplemental Appropriation in the Amount of$72,844,000 representing
funds for the renovation of James Wood High School. The motion to adopt the resolution carried
on a recorded voter as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber No Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950, as Amended, the
Frederick County Board of Supervisors, meeting in regular session and public hearing held on March 10,
2021,took the following action:
NOW,THEREFORE, BE IT RESOLVED,by the Board of Supervisors that the FY 2020-2021
Budget be Amended to Reflect:
School Construction Fund Supplemental Appropriation in the Amount of $72,844,000. This
Amount Represents Funds for the Renovation of James Wood High School.
+ + + + + + + + + + + + + +
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
12
17
PROPOSED SCHOOL BOND FINANCINGS IN AN AGGREGATE PRINCIPAL AMOUNT NOT
TO EXCEED $12,020,000 FOR RENOVATION OF INDIAN HOLLOW ELEMENTARY SCHOOL
-APPROVED
Mr. Tierney explained the request from the School Board to participate in the bond market
sale to address needs at Indian Hollow Elementary School.
Chairman DeHaven opened the public hearing.
Shaniqua Williams, Shawnee District resident and president of the Frederick County
Education Association, spoke in favor of funding support including bond financing and a budget
amendment for proposed renovations at Indian Hollow Elementary School.
Chairman DeHaven closed the public hearing.
Supervisor McCarthy moved for adopting of the resolution authorizing the issuance of not to
exceed $12,020,000 general obligation school bonds of the County of Frederick,Virginia,to be sold
to the Virginia Public School Authority. Vice Chairman Wells seconded the motion.
Supervisor McCarthy and Vice Chairmen Wells agreed that the need for renovation at Indian
Hollow Elementary School was severe.
Supervisor Graber concurred but said he would prefer to see funding from the general fund
rather than borrowing to fund the project and incurring debt.
Supervisor McCarthy agreed with preferring not to borrow but noted that interest rates for
borrowing are very favorable. He said the general fund should be left alone since the County will
need funds for the public radio system in the near future.
Supervisor Graber said he will not support the motion because he does not want the County
to incur debt.
The motion carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber No Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION AUTHORING THE ISSUANCE OF NOT TO EXCEED
$12,020,000 C EgER AT.OBLIGATION SCHOOL BONDS OF THE
COUNTY OF FREDERIM VIRGESUA,TO BE SOLD TO THE
VIRGmA PUBLIC sdHOOL AUTHORITY AND PROVIDIATG
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
13
18
FOR THE FORM AND DETAILS THEREOF.
WHEREAS,the Board of Supervisors(the"Board")of the County of Frederick,Virginia(the"County"),has
determined that it is necessary and expedient to borrow an amount not to exceed$12,020,000 and to issue one or more
general obligation school bonds(as more specifically defined below,each a"Local School Bond")for the purpose of
financing certain capital projects for public school purposes,including renovation of Indian Hollow Elementary School
(the"Project");
WHEREAS,the County held a public hearing,duly noticed,on March 10,2021,on the issuance of the Local
School Bonds in accordance with the requirements of Section 15.2-2606,Code of Virginia 1950,as amended(the"Virginia
Code");
WHEREAS,the School Board of the County has,by resolution,requested the Board to authorize the issuance of
the Local School Bonds and consented to the issuance of the Local School Bonds;
WHEREAS,Virginia Public School Authority("VPSA")has offered to purchase a Local School Bond along
with the local school bonds of certain other localities with a portion of the proceeds of certain bonds to be issued by VPSA
in the spring of 2021 or a future bond sale(the"VPSA Bonds");
WHEREAS,the Bond Sale Agreements(as defined below) shall indicate that$12,020,000 is the amount of
proceeds requested(the"Proceeds Requested")from VPSA(in the aggregate)in connection with the sale of the Local
School Bonds;
WHEREAS,VPSA's objective is to pay the County a purchase price for the Local School Bonds which,in VPSA's
judgment,reflects each Local School Bond's market value(the"VPSA Purchase Price Objective"),taking into consideration
of such factors as the amortization schedule the County has requested for the specific Local School Bond relative to the
amortization schedules requested by other localities,the purchase price to be received by VPSA from the sale of the VPSA
Bonds and other market conditions relating to the sale of the VPSA Bonds;and
WHEREAS, such factors may result in a Local School Bond having a purchase price other than par and
consequently(i)the County may have to issue one or more Local School Bonds in a principal amount that is greater than or
less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds
Requested,or(ii)if the maximum authorized principal amount of the Local School Bonds set forth in section 1 below does
not exceed the aggregate Proceeds Requested by at least the amount of any discount,the purchase price to be paid to the
County,given the VPSA Purchase Price Objective and market conditions,will be less than the Proceeds Requested.
NOW,THEREFORE,BE 1T RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF
FREDERICK,VIRGESUA:
1� Authorization of Local School Bond and Use of Proceeds. The Board hereby determines that it is advisable to
contract a debt and issue and sell its general obligation school bonds,on one or more occasions in an aggregate
principal amount not to exceed$12,020,000(each a"Local School Bond")for the purpose of financing the Project.
The Board hereby authorizes the issuance and sale of one or more Local School Bonds in the form and upon the
terms established pursuant to this Resolution.
2) Sale of the Local School Bond. The sale of each Local School Bond,within the parameters set forth in paragraph
4 of this Resolution,to VPSA is authorized. Given the VPSA Purchase Price Objective and market conditions,
the County acknowledges that the limitation on the maximum aggregate principal amount of all Local School
Bonds issued under this Resolution set forth in paragraph 1 of this Resolution restricts VPSA's ability to generate
the Proceeds Requested,however,each Local School Bond may be sold for a purchase price not lower than 95%
of the Proceeds Requested. The Chairman of the Board, the County Administrator, or either of them(each a
"Delegate")and such other officer or officers of the County as either may designate are hereby authorized and
directed to enter into an agreement with VPSA providing for the sale of each Local School Bond to VPSA(each
a"Bond Sale Agreement"). The Bond Sale Agreements shall be in substantially the form required by VPSA,as
it may be approved by the County officer executing the Bond Sale Agreement.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10,2021
14
19
3) Details of the Local School Bond. Each Local School Bond shall be dated a date designated by VPSA; shall be
designated"General Obligation School Bond,Series 20 ";(or such other designation as the County Administrator
may approve)shall bear interest from its dated date payable semi-annually on each January 15 and July 15,beginning
on such date as acceptable to a Delegate(each an"Interest Payment Date"),at the rates established in accordance with
paragraph 4 of this Resolution;and shall mature on July 15 in the years(each a'Principal Payment Date")and in the
amounts acceptable to a Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of this
Resolution. The Interest Payment Dates and the Principal Payment Dates are subject to change at the request of VPSA.
4) Interest Rates and Principal TnsW1n Ants. Each Delegate is hereby authorized and directed to accept the interest rates
on each Local School Bond established by VPSA,provided that each interest rate shall be five one-hundredths of one
percent(0.051/o)over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA
Bonds,a portion of the proceeds of which will be used to purchase the Local School Bonds,and provided further that
the true interest cost of each Local School Bond does not exceed five and fifty one-hundredths percent(5.50%)per
annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. Each
Delegate is hereby authorized and directed to accept changes in the Interest Payment Dates and the Principal
Installments at the request of VPSA based on the final term to maturity of the VPSA Bonds,requirements imposed on
VPSA by the nationally-recognized rating agencies and the final principal amount of such Local School Bond;
provided,however,that the principal amount of all Local School Bonds shall not exceed the amount authorized by this
Resolution and the final maturity of each Local School Bond shall not exceed 31 years from the date of the issuance
and delivery of such Local School Bond. The execution and delivery of each Local School Bond as described in
paragraph 8 hereof shall conclusively evidence the approval and acceptance of all of the details of such Local School
Bond by the Delegate as authorized by this Resolution.
5) Farm of the Local School Braid. Each Local School Bond shall be initially in the form of a single, temporary
typewritten bond substantially in the form attached hereto as Exhibit A.
6) Payment;Paying Agent and Band Rem. The following provisions shall apply to each Local School Bond:
a) For as long as VPSA is the registered owner of a Local School Bond,all payments of principal,premium,if
any,and interest on such Local School Bond shall be made in immediately available funds to VPSA at or
before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for
prepayment or redemption,or if such date is not a business day for Virginia banks or for the Commonwealth
of Virginia,then at or before 11:00 a.m. on the business day next succeeding such Interest Payment Date,
Principal Payment Date or date fixed for prepayment or redemption.
b) All overdue payments of principal and,to the extent permitted by law,interest shall bear interest at the applicable
interest rate or rates on such Local School Bond.
c) The County Administrator is hereby authorized and directed to engage a financial institution to serve as Bond
Registrar in accordance with VPSA's requirements. The County may,in its sole discretion,replace at any time
the Bond Registrar with another qualified bank or trust company as successor Bond Registrar and Paying Agent
for any Local School Bond. The County shall give prompt notice to VPSA of the appointment of any successor
Bond Registrar and Paying Agent.
7) Prepayment or Redemption. With respect to any Local School Bond sold to VPSA in the spring 2021 sale,the
Principal Installments of the Local School Bond held by VPSA coming due on or before July 15, 2031, and the
definitive bond for which the Local School Bond held by VPSA may be exchanged that mature on or before July 15,
2031,are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the
Local School Bond held by VPSA coming due on or after July 15,2032,and the definitive bond(s)for which the Local
School Bond held by VPSA may be exchanged that mature on or after July 15,2032,are subject to prepayment or
redemption at the option of the County prior to their stated maturities in whole or in part,on any date on or after July 15,
2031,upon payment of the prepayment or redemption prices(expressed as percentages of Principal Installments to be
prepaid or the principal amount of the Local School Bond to be redeemed)set forth below plus accrued interest to the
date set for prepayment or redemption:
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10,2021
15
20
Dates Prices
July 15,2031 through July 14,2032 101%
July 15,2032 through July 14,2033 100%2
July 15,2033 and thereafter 100
Provided, however, that the Principal Installments of the Local School Bond shall not be subject to
prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent
of VPSA or other registered owner of the Local School Bond. Notice of any such prepayment or redemption shall be
given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety(90)and not
less than sixty(60)days before the date fixed for prepayment or redemption.
If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local School Bond to be
deemed refunded, the prepayment or redemption of the Local School Bond will be subject to VPSA approval and
subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the
VPSA bonds issued in part to refund the Local School Bond.
With respect to any Local School Bond sold to VPSA in a subsequent sale,the Principal Installments of such
Local School Bond will be subject to similar prepayment or redemptions provisions as may be set forth by VPSA at
the time of such sale.
8) Execution ofthe Local School Bond. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the
Board are authorized and directed to execute and deliver each Local School Bond and to affix the seal of the
County thereto.
9) Pledge of Full Faith and Credit For the prompt payment of the principal of,premium,if any,and the interest on each
Local School Bond as the same shall become due,the full faith and credit of the County are hereby irrevocably pledged,
and in each year while any portion of such Local School Bond shall be outstanding there shall be levied and collected
in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation
sufficient in amount to provide for the payment of the principal of and premium,if any,and the interest on such Local
School Bond as such principal,premium,if any,and interest shall become due,which tax shall be without limitation
as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other funds of
the County are not lawfully available and appropriated for such purpose.
10)Use of Proceeds Ce fificate and Tax Complim=Agreemment The Chairman of the Board,the County Administrator
and such other officer or officers of the County or the School Board as either may designate are hereby authorized and
directed to execute and deliver on behalf of the County a Use of Proceeds Certificate and Tax Compliance Agreement
(the"Tax Compliance Agreement")setting forth the expected use and investment of the proceeds of a Local School
Bond and containing such covenants as may be necessary in order to show compliance with the provisions of the
Internal Revenue Code of 1986,as amended(the"Code"),and applicable regulations relating to the exclusion from
gross income of interest on the VPSA Bonds. The Board covenants on behalf of the County that(i)the proceeds from
the issuance and sale of each Local School Bond will be invested and expended as set forth in such Tax Compliance
Agreement and that the County shall comply with the other covenants and representations contained therein and(ii)
the County shall comply with the provisions of the Code so that interest on the VPSA Bonds will remain excludable
from gross income for federal income tax purposes.
11)State Non Axiiitrnge Promm,Proceeds Amement, The Board hereby determines that it is in the best interests of the
County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program in connection
with each Local School Bond. The Chairman of the Board,the County Administrator and such officer or officers of
the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement
with respect to the deposit and investment of proceeds of each Local School Bond by and among the County,the other
participants in the sale of the VPSA Bonds,VPSA,the investment manager and the depository,substantially in the
form submitted to the Board at this meeting,which form is hereby approved.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10,2021
16
21
12)CamtinufiW Disclosure Agent. The Chairman of the Board,the County Administrator and such other officer or
officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure
Agreement,as set forth in Appendix D to the Bond Sale Agreement,setting forth the reports and notices to be filed by
the County and containing such covenants as may be necessary in order to show compliance with the provisions of the
Securities and Exchange Commission Rule 15c2-12,under the Securities Exchange Act of 1934,as amended, and
directed to make all filings required by Section 4 of the Bond Sale Agreement should the County be determined
by VPSA to be a MOP(as defined in the Bond Sale Agreement).
13)Refi mdin . The Board hereby acknowledges that VPSA may issue refunding bonds to refund any bonds previously
issued by VPSA,including the VPSA Bonds issued to purchase a Local School Bond,and that the purpose of such
refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers,including the
County. Each of the Delegates is authorized to execute and deliver to VPSA such allonge to the Local School Bond,
revised debt service schedule,IRS Form 8038-G or such other documents reasonably deemed necessary by VPSA and
VPSA's bond counsel to be necessary to reflect and facilitate the refunding of a Local School Bond and the allocation
of the annual debt service savings to the County by VPSA. The Clerk to the Board of Supervisors is authorized to affix
the County's seal on any such documents and attest or countersign the same.
14)F$int[of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a
certified copy of this Resolution to be filed with the Circuit Court of the County.
15)Election to Proceed under Public Finance Act. In accordance with Section 15.2-2601 of the Virginia Code,the Board
elects to issue the Local School Bond pursuant to the provisions of the Public Finance Act of 1991,Chapter 26 of Title
15.2 of the Virginia Code.
16)Further Achions. The members of the Board and all officers,employees and agents of the County are hereby authorized
to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and
sale of the Local School Bond and otherwise in furtherance of this Resolution and any such action previously taken is
hereby ratified and confirmed.
17)EffecliveDate. This Resolution shall take effect immediately.
+ + + + + + + + + + + + + +
AMENDMENT TO THE 2020 -2021 FISCAL YEAR BUDGET - TO REFLECT: SCHOOL
CONSTRUCTION FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF$12,020,000
REPRESENTING THE RENOVATION OF INDIAN HOLLOW ELEMENTARY SCHOOL —
APPROVED
Chairman DeHaven opened the public hearing.
There being no speakers, Chairman DeHaven closed the public hearing.
Supervisor McCarthy moved for adoption of the resolution amending the budget to reflect a
School Construction Fund Supplemental Appropriation in the Amount of$12,020,000 representing
funds for the renovation of Indian Hollow Elementary School. The motion to adopt the resolution
carried on a recorded voter as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
17
22
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950, as Amended, the
Frederick County Board of Supervisors, meeting in regular session and public hearing held on March 10,
2021,took the following action:
NOW,THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2020-2021
Budget be Amended to Reflect:
School Construction Fund Supplemental Appropriation in the Amount of $12,020,000. This
Amount Represents Funds for the Renovation of Indian Hollow Elementary School.
+ + + + + + + + + + + + + +
PLANNING COMMISSION BUSINESS - PUBLIC HEARINGS
CONDITIONAL USE PERMIT #01-21 FOR HOLLOW ROAD SOLAR, LLC - DENIED
Senior Planner Tyler Klein reviewed the request for a Conditional Use Permit (CUP) to enable
construction of an approximately 83-acre +/- (disturbed area) and up to 20-megawatt (MW) utility-
scale solar power generating facility located on three (3) properties totaling approximately 326-
acres +/-. He said the properties that comprise this application are generally located south of
Parishville Road (Route 610) and generally south of the terminus (cul-du-sac) of Anchorage Lane
(Route 1416) in Gore. He said the Planning Commission held a public hearing for this application
at their meeting on February 17, 2021, and recommended approval of the proposed CUP for a
utility-scale solar power generating facility with a request to increase the project setback to 100-FT
from residential lots along Anchorage Lane. He concluded saying the Planning Commission
recommended the following Conditions of Approval:
1.All review agency comments provided during the review of this application shall be
complied with at all times.
2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick
County Zoning Ordinance,shall be submitted to and subject to approval by Frederick County prior
to the establishment of the use.The site plan shall address additional regulations for specific uses
Frederick County BoUrd of Supervisors
Reguhrr Meeting Minutes *March 10, 2021
18
23
outlined in§165-204.26 of the Frederick County Zoning Ordinance and be in general conformance
with the Concept Plan, included with the CUP application, prepared by Timmons Group, dated
February 24, 2021.
3. Buffers and screening shall be provided around the perimeter of the project in general
conformance with quantity of the proposed plantings depicted on Sheet 4 of the Concept Plan,
"Landscaping/Vegetative Screening Details" included with the CUP application, prepared by
Timmons Group, dated February 24, 2021. The landscape buffer plantings hall be maintained in
good health for the life of the project.
4. Prior to site plan approval,the owner shall enter into a written agreement with Frederick County
to decommission solar energy equipment,facilities,or devices pursuant to the terms and conditions
of§15.2-2241.2(8)of the Code of Virginia. The written agreement shall be updated every five (5)
years and be in general conformance with the Decommissioning Plan, included with the CUP
application, prepared by Blue Ridge Energy Holdings, and dated January 21, 2021 and revised
February 24, 2021.
5. Batteries,for the purposes of mass storage of electricity that will eventually be transferred to the
grid, shall not be used on the properties subject to this CUP.
6. Access to the site shall be limited to two (2) entrances, one entrance from Parishville Road
(Route 610) and one entrance from Anchorage Lane (Route 1416) in conformance with the
Concept Plan, included with the CUP application, prepared by Timmons Group, dated February
24, 2021. Delivery of solar array panel construction materials and equipment shall occur only at
the site access entrance off Parishville Road (Route 610) identified as "Primary Access Road" on
Sheet 3 the Concept Plan. The entrance on Parishville Road shall only be utilized with a VDOT
approved traffic flagging plan. Use of the"50' R/W Ingress & Egress" from Anchorage Lane shall
only be used for passenger vehicle access during construction and post-construction maintenance.
7. Pile-driving of poles for solar arrays shall be limited to 7:00 a.m. to 5:00 p.m. Monday through
Friday.All other construction activities are permitted 7:00 a.m.to 7:00 p.m. Monday through Friday
and 7:00 a.m. to 5:00 p.m. on Saturday. No construction activities are permitted on Sundays.
8. A Phase 1 Archaeological and Architectural Survey will be completed as part of the permitting
of this project and completed prior to site plan approval. This survey shall document the historic
dwelling, barn and areas surrounding the farm complex barn (located on PIN # 27-A-11). This
survey shall be submitted to the Frederick County Department of Planning and Development and
the Department of Historic Resources (DHR). Phase II surveys shall be conducted if DHR
determines the areas and resources under consideration are potentially significant. In the event
the above resources are eligible for inclusion on the NRHP as a result of the Phase II study the
structures and resources on the site shall be retained,stabilized,and preserved and no disturbance
shall occur within 100-feet(FT).
9.Any expansion or modification of this land use will require the approval of a new CUP.
Applicant Patrick Groomes of Blue Ridge Energy Holdings described his company's
approach to the project and its benefits to the County.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
19
24
Adjacent landowner Diane Holmes described granting the applicant an easement to
facilitate ingress and egress from the site though her property.
Chairman DeHaven opened the public hearing.
There being no speakers, Chairman DeHaven closed the public hearing.
Supervisor McCarthy moved for denial of CUP #01-21. Supervisor Graber seconded the
motion.
Supervisor McCarthy said he is reluctant to issue a conditional use permit that involves
millions of dollars when conditions may change.
Supervisor Graber said that he had received phone calls from constituents in opposition to
the project.
Supervisor Dunn said he has wrestled with such projects in rural areas.
Supervisor Stegmaier noted that two members of the Planning Commission had voted
against the permit.
The motion for denial of CUP #01-21 carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. No
Judith McCann-Slaughter Aye
+ + + + + + + + + + + + + +
PLANNING COMMISSION BUSINESS - OTHER PLANNING BUSINESS - None
BOARD LIAISON REPORTS—None
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
20
25
CITIZEN COMMENTS
Gayle Ferreira, Shawnee District, said she is alarmed by the focus of the Deep Equity
Program used in the school system. She said there is anti-capitalist and anti-white content in the
program. She urged the Board to seek line-item categorical funding of the school system.
Katy Bochert, resident of Winchester City and employee of Frederick County Public
Schools, said the talk of propaganda from the Deep Equity program is not happening. She invited
the Board members to visit the schools.
Tim Regan, Back Creek District, discussed the funding for the schools and asked why we
are building schools if students are learning remotely.
Shaniqua Williams, Shawnee District resident and president of the Frederick County
Education Association, spoke about the Deep Equity program, the difference between equality and
equity, and the need for cultural competence.
Janion Ubert spoke on the need for indoor aquatic facilities in the County for the elderly
and competitive swimmers. She encouraged the Board to explore funding indoor swimming
facilities.
Mollie Brannon, Back Creek District, asked the Board to do anything possible to
remove the Deep Equity program from the schools. She asked the Board to move toward line-
item funding of the school budget.
Michael Faison, Gainesboro District, said he would like to see the Board hold a town hall
on racial issues and said the Deep Equity program is needed to help students succeed.
Jodi Yeggy, Red Bud District, said she is concerned about the focus on Deep Equity and
that the request for a line-item budget is complete overreach. She said the Board should trust the
elected School Board on such issues as whether or not the Deep Equity program is needed.
Guss Morrison, Shawnee District, said there are disparities in services and treatment and
that Dr. Sovine's budget includes new programs, such as the addition of an equity and diversity
coordinator, to address the needs. He said there has been disinformation about equity.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
21
26
Steve Brannon, Back Creek District, said he supports equity but not the Deep Equity
program which is a worldview that causes division. He asked the Board to help eliminate the Deep
Equity program.
Dr. James Cotes, Gainesboro District resident and member of the Frederick County Deep
Equity Committee, spoke on behalf of the Deep Equity programs saying he believes in fairness.
David Sovine, Red Bud District resident and Superintendent of Frederick County Public
Schools, spoke in support of the School's equity initiative and cautioned the Board about taking
quotes from the text out of context when reviewing the Deep Equity program. He said the program
is one resource of many used by the school system.
Ella Honesty spoke in support of equity saying it is the quality of being fair and impartial.
Sonya M., Back Creek District, said expanding preschool would help achieve equity and
questioned why the Board tries to micromanage the School Board.
Christine Stevens said she has drafted equity resolutions for other legislative bodies. She
said racism is a public health crisis. She said equity means some kids need something more and
that she was horrified by the fearmongering she had heard during the meeting.
Shontya Washington, Red Bud District resident and School Board member, spoke about
equity noting that internet access is an equity issue with some areas of the County needing better
access. She said equity is giving opportunities and that the equity coordinator position is needed
by the School.
Rebecca Lewis, Back Creek District, said she supported the School System and Staff and
was saddened by the evening's comments. She said she was recently a student in the system and
that the Deep Equity program is needed.
BOARD OF SUPERVISORS COMMENTS
Supervisor McCarthy discussed the meeting saying all in attendance had probably heard
something they did not like but that it is a good sign that there are diverse voices discussing issues.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
22
27
Supervisor Dunn referenced the vote earlier in the meeting saying the County had just
added $85 million to its debt. He said there is a need for revenue other than real estate taxes.
ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was
adjourned at 10:47 p.m.
Frederick County Board of Supervisors
Regular Meeting Minutes *March 10, 2021
23
28
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: Consent Agenda
Title: Parks and Recreation Commission Report of March 9, 2021
Attachments:
BOS03-24-21 ParksAndRecreationCommReport9March2021.pdf
29
PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS
Wednesday March 24, 2021
7:00 p.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
To: Jay Tibbs, Deputy County Administrator for Human Services
From: Jason L. Robertson, Director, Parks& Recreation Dept.
Date: March 15, 2021
Subject: Parks and Recreation Commission Action
The Parks and Recreation Commission met on March 9, 2021. Members present were: Guss
Morrison,Gary Longerbeam, Ronald Madagan, Randy Carter,Charles Sandy,Jr., Dennis
Grubbs. Non-voting Board Liaison, Mr. Robert Wells.
Members absent were: Natalie Gerometta, Amy Strosnider
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
1. Mr. Grubbs made a motion to move a recommendation of the Parks and Recreation
Commission that the Board of Supervisors adopt a resolution to pursue a ballot
initiative to use General Obligation bonds in the maximum principal amount of
$19,500,000 to finance, in whole or in part,the costs of the acquisition, construction,
equipping, and furnishing of a new Indoor Aquatics Facility in the County, seconded by
Mr. Carter, carried unanimously(6-0). (Attachment 1).
ITEMS SUBMITTED FOR INFORMATION ONLY
1. The Committee made a motion to accept the Aquatics Master Plan as presented,
seconded by Mr. Madagan, carried unanimously(6-0). (Attachment 2).
2. The Committee made a motion to recommend staff pursue two grant opportunities
offered through AARP; one for a fishing pier at Lakeside Lake,the other for outdoor
movie equipment seconded by Mr.Sandy, carried unanimously(6-0). This
recommendation will be forwarded to the Finance Committee prior to requiring Board
of Supervisor action.
3. The Committee made a motion to accept updates to the Parks and Recreation section
of the 2040 Frederick County Comprehensive Plan as provided,seconded by Mr.
Madagan, carried unanimously(6-0). (Attachment 3).This recommendation will be
forwarded to the Planning Commission to be included in the Comprehensive Plan
which will require Board of Supervisor action.
Cc: Gary Longerbeam, Chairman
Robert Wells, Board of Supervisors' Non-Voting Liaison
30
CO
w T.
COUNTY of FREDERICK
Parks and Recreation Department
H 540/665-5678
Fax: 540/665-9687
E-mail: fcprd@fcva.us
www.fcprd.net
MEMO
To: Frederick County Board of Supervisors
From: Jason Robertson, Director
Subject: Resolution for Indoor Aquatic Facility Referendum
Date: March 12, 2021
The Frederick County Parks and Recreation Commission recommends the Frederick County
Board of Supervisors adopt a resolution (Attachment 1)to pursue a ballot initiative to use
General Obligation bonds in the maximum principal amount of$19,500,000 to finance, in whole
or in part, the costs of the acquisition, construction, equipping, and furnishing of a new Indoor
Aquatics Facility in Frederick County.
The $19,500,000 Indoor Aquatics Facility design was based on findings from the Aquatics
Master Plan. The Aquatics Master Plan is included in the March 2021 Parks and Recreation
Commission Report found in your meeting agenda. The proposed facility is designed to
maximize use and will have a 50-meter competitive pool, spectator seating for swim meets,
warm water pool for exercise and instruction,play features for young children, locker rooms, dry
space for classrooms or rentals, and office space meeting the current and future needs of
Frederick County.
The Indoor Aquatics Facility first appeared on the Frederick County Capital Improvements Plan
(CIP) in 1994. The Parks and Recreation Commission has explored various ways to provide an
indoor aquatics facility to Frederick County residents, including partnerships, private sector, and
requests during each budget process since that time. Adopting the attached resolution would
entrust the Frederick County citizens to decide if Frederick County should build an Indoor
Aquatics Facility to meet the health, fitness, safety, and competitive aquatic needs of a growing
community.
107 North Kent Street • Winchester,Virginia 22601
31
Attachment 1
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF FREDERICK,VIRGINIA,REQUESTING THE CIRCUIT
COURT TO ORDER A SPECIAL ELECTION ON THE QUESTION OF
ISSUING A MAXIMUM AMOUNT OF $19,500,000 GENERAL
OBLIGATION BONDS TO FINANCE AN INDOOR AQUATIC CENTER
WHEREAS, the Board of Supervisors ("Board") has determined that it is advisable to
contract a debt and issue general obligation bonds of the County in the maximum principal amount
of$19,500,000("the Bonds")to finance the costs of acquisition,design,construction,equipping,and
furnishing an Indoor Aquatics Facility in whole or in part and request the Circuit Court to order a
special election on the question of the proposed issuance of such bonds; and
WHEREAS,the Board is not required to hold a public hearing on the issuance of such bonds,
pursuant to Section 15.2-2606(B) of the Public Finance Act, Title 15.2, Chapter 26 of the Code of
Virginia of 1950, as amended(the "Act"); and
WHEREAS,pursuant to the authority granted by the Act,the Board proposes to call a special
election to take the sense of the qualified voters of the County on the issuance of such general
obligation capital improvement bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF FREDERICK,VIRGINIA:
1. The Board determines that it is advisable to contract a debt and to issue general
obligation bonds of the County in the amount and for the purpose set forth below.
2. The Board hereby requests the Circuit Court of Frederick County, Virginia to order
a special election on November 2,2021,to be held pursuant to Sections 15.2-2610 and 15.2-2611 of
the Act on the questions of contracting debt and issuing bonds for such purposes,provided that such
date is not less than eighty-one (8 1) days after the date on which the Court enters its order. The
Board hereby requests the Court to pose the question on the ballot in substantially the following
form:
SPECIAL ELECTION
November 2,2021
QUESTION: Shall the County of Frederick, Virginia contract a debt and issue
its general obligation capital improvement bonds in the maximum principal
amount of$19,500,000 to finance, in whole or in part,the costs of the acquisition,
construction, equipping, and furnishing of a new Indoor Aquatics Facility in the
County?
( ) YES
( ) NO
4. The County Attorney is instructed to file a certified copy of this Resolution with
the Circuit Court of the County of Frederick,Virginia.
32
5. This Resolution shall take effect immediately.
The undersigned Clerk or Deputy Clerk of the Board of Supervisors of Frederick
County, Virginia, certifies that the foregoing Resolution was adopted by the Board of
Supervisors on
, 2021.
WITNESS my signature and the seal of the Board of Supervisors of Frederick
County, Virginia, this day of 2021.
Clerk,Board of Supervisors,
County of Frederick,Virginia
(SEAL)
33
Attachment 2
Frederick • Aquatics Master Plan
2021
r► son
Jam•
R$ ,
fir` ' _ �. _ - _ •', �:
� 5 `
r �
�` _ die ''
Frederick • Aquatics
2021
a
ywb
35
J -
.r r 1 -
z
36
Contents
ExecutiveSummary.......................................................................................................................................4
Introduction:...............................................................................................................................................10
Background:............................................................................................................................................10
Purpose...................................................................................................................................................10
ExistingConditions:.....................................................................................................................................11
CurrentInventory: ..................................................................................................................................11
OtherArea Providers:.............................................................................................................................12
DemographicBackground:......................................................................................................................12
Statementof Need:.................................................................................................................................13
PublicInput:................................................................................................................................................14
StakeholderMeetings:............................................................................................................................14
PublicInput Meetings:............................................................................................................................15
Parks and Recreation Commission Oversight:........................................................................................15
DevelopingA Recommendation:................................................................................................................15
Trends:....................................................................................................................................................15
AquaticUsage:........................................................................................................................................16
Typesof Aquatic Facilities:......................................................................................................................17
CompetitivePool Discussion:..................................................................................................................18
Instructional/Play Pool Discussion:.........................................................................................................20
Future Aquatics in Frederick County: .....................................................................................................21
Recommendations:.....................................................................................................................................22
FacilityRecommendation:......................................................................................................................22
SiteSelection:..........................................................................................................................................22
Implementation..........................................................................................................................................22
Estimateof Costs: ...................................................................................................................................23
FacilityOperations:.................................................................................................................................24
AppendixA:...............................................................................................................................................................27
3
37
Executive Summary
The Parks and Recreation Commission of Frederick County has recognized the need for and actively
pursued the development of an indoor aquatics'facility for decades. An indoor aquatics facility first
appeared on the county Capital Improvements Plan (CIP) in 1994 when the county population was
approximately 47,000 residents. A generation later the county population has nearly doubled and is
projected to climb even faster as Frederick County continues to demonstrate its attractiveness for both
residential and commercial growth.
Community Surveys conducted in 2012 and 2017 show an increasing desire for an indoor aquatics
facility to meet the needs of current and future residents. In both surveys Indoor Aquatics was listed as
a top need, only behind trails and parks in its priority.
Purpose:
The purpose of this plan is to:
• Evaluate the long-standing need for an indoor aquatics facility based on multiple community
factors.
• Identify the optimal pool size and layout based on need and a goal of maximizing operational cost
recovery.
• Propose a funding mechanism that ensures broad public support.
Demographics:
Frederick County has a population ideally suited for aquatics programming and facilities. A large section
of the population,43%, is between the ages of 20 and 54. This section of the population is more likely
to have children, live in a household of more than 2 people,and is more likely to be employed. This
section of the population is actively looking for recreation amenities and tends to have discretionary
income to spend. The age groups both younger and older are more likely to engage in organized
programs like swim lessons,swim teams, and water fitness programs. Also,the primary age group and
younger are more likely to seek amenities and opportunities the entire family can enjoy (Counsilman-
Hunsaker Aquatics).
Statement of Need:
Currently,the Winchester City Pool at Jim Barnett Park is the only public indoor aquatics facility. It has
historically served as a regional pool,serving Winchester, Frederick County,and other neighboring
jurisdictions. Size and design limitations make the Winchester pool unable to meet current needs as
demonstrated by a lack of available swim time and the facilities inability to host competition swim
meets. Evaluating the suitability of the Winchester pool to meet Frederick County needs based on
population and benchmark metrics further demonstrates that Frederick County residents are greatly
underserved when it comes to indoor aquatic access. Additionally, local competitive user groups
consistently express that if a modern facility were built it would be preferred over the existing indoor
pool at Jim Barnett Park.
4
38
Public Input:
Community surveys,stakeholder interviews, and citizen input opportunities provided the basis of
understanding, interest, and anticipated use of an indoor aquatics'facility. The theme of building for
the future was a common refrain as concern over under-sizing as a cause of capacity issues given the
recognition we are living in a growing community were expressed. In an online survey conducted in
2019, 1,109 respondents (97%) indicated they would use an indoor swimming pool,and desired
characteristics including 50-meter length, a separate warm water therapy/learning pool,and water park
features.
Broadening the perspective to all community members, national data collected by the Physical Activity
Council in 2019 indicated when non-participants were asked what activity they would aspire to
participate in,swimming for fitness or swimming on a team was the most common choice among all age
groups and across income levels.
Optimal Pool:
Supporting the primary pool uses of recreation, instruction,competition,and wellness and therapy, as
well as considering the reality of continued community growth are all variables in determining optimal
pool layout. Additionally, meeting the goal of generating revenue sufficient to meet operational costs
informs the optimization of the pool design.
In consideration of the findings and need to address all user groups in a financially sustainable manner,
the recommended aquatic facility is a two-pool model consisting of a 50-meter lap pool and a 3-lane
instruction pool with a small family-oriented play area.
With approximately three acres of impervious surface required, a site of approximately 10 acres is
recommended to accommodate setback requirements,stormwater management facilities,and site-
specific limitations.
50-Meter by 25-Yards,8-10 lanes or 17-22 lanes:
- — - �
--
:
5
39
50-Meter with moveable bulkheads:
f,
�i
Instructional Pool in foreground,competitive pool with moveable bulkhead in background.
a- M
TL
6
40
Instructional pool with play features
z
z
y -
Estimate of Costs:
The estimate of costs provided below represents the total required to meet the identified aquatic facility
need in Frederick County. As with any cost estimate actual costs may vary and are only as accurate as
7
41
the underlying assumptions. Certain components of the estimate such as land cost and site work are
included but may be significantly altered depending on the actual site selected. Other elements,such as
moving Parks and Recreation central offices to the facility are not directly tied to community aquatics
needs, but rather to the departments general goal of becoming more accessible to the community and
improving service.
Frederick County Parks& Rec Conceptual Estimate - 50M Pool
I stimate Date: May 11,2020(wv 1 21 21)
IY1�
I a(ifity Name Future Frederick County Aquatics Center
ARCHITECTS
RNCIINF�RS
Quantity Description Unit Cost/unit Total
150 Meter Pool
1 Site Acquisition(10 acres) EA $500,000.00 $500,000.00
1 Typical Site Cost(grading,utilities, EA $1,000,000.00 $1,000,000
200 parking spaces
4,756 Parks and Recreation Offices/Lobby SF $220.00 $1,046,320
1,600 Party Rooms(2@ 600 SF with Kitchen) SF $220.00 $352,000
140 First Aid/Lifeguard Office SF $220.00 $30,800
14,248 50 M Pool w/equipment room SF $350.00 $4,986,800
6,600 'Pool Deck SF $175.00 $1,155,000
1,200 Bleachers(400 Capacity) SF $175.00 $210,000
2,250 Instruction a[/Therapy/Leisure Pool SF $279.00 $627,750
1 Slide,Fountains,Sprayers,etc. LS $180,000.00 $180,000
3,200 Mens&Womens Locker Rooms&Family Locker SF $300.00 $960,000
11,898 Efficiency Factor(35%) SF $261.00 $3,105,378
45,893Sub-total $14,154,048.90 $14,154,048
2020 Construction Cost Escalation(5%) $707,702.00 $707,702
wner Costs(Furniture/Fees/Contingency LS $3,715,438.00 $3,715,438
onceptual cost Estimate Total(50M Pool) $18,577,188.00 $18,577,188
$18,577.188
Facility Operations and Cost Recovery:
A facility operation prospective is provided below and reflects anticipated revenue and expenditures
associated with the aquatic facility for the first five years of operation. As shown,the facility is
anticipated to break-even on operational costs in its 5th year of operation.
8
42
Pre-Openinp Year 1'--Y-ear-2 Year 3 Year 4 Year 5
Proyected Revenue
Membership&Public Sw(r $ $ 506,004 $ 556,604 $ 584,435 $613,656 $ 644,339
Swim Instruction $ $ 48,384 $ 58,061 $ 69,673 $ 80,124 $ 88,136
Pooi/Team Rental $ $ 119,680 $ 119,680 $ 123,270 $126,969 $ 130,778
Competition Events $ - $25,0013 $ 27,500 $ 30,250 $ 33,275 $ 36,603
Water Fitness/Programmir $ $ 15,000 $ 18,000 $ 20,700 $ 22,770 $ 25,047
Birthday/Private Rentals $ $56,160 $ 61,775 $ 64,865 S 68,108 $ 71,513
sales 5 - $ 6,000 $ 6;180 $ 6,365 $ 6,556 $ 6,753
Total Aquatic Revenue $ - S 776,228 $ 847,801 $ 899,558 $951,458 $1,003,169
Fur,Time Staff
Aquatics Manager R7 $ 20,286 $ 48,686 $ 50,147 $ 51,651 $ 53,201 $ 54,797
Lifeguards(3) R5 $ 13,895 $ 95,325 $ 98,185 $ 101,130 $104,164 $ 107,289
Custodian R2 S 11.957 S 27.790 $ 28,624 $ 29,482 $ 30,367 $ 31,278
Full-Time $ 46,138 5 171,801 $ 176,955 $ 1B2,254 $187,732 $ 193,364
Beneffis $ 69,228 $ 94,360 $ 95,391 $ 96,453 $ 97,546 $ 98,673
Total Full Time: $ 115,365 $ 266,161 S 272,346 $ 278,716 $285,278 $ 292,038
Part-time Personnel
Lifeguards S 5,500 $ 155,625 $ 160,294 $ 165,103 $170,056 $ 175,157
Program Staff $ - $ 87,500 $ 90,125 $ 92,829 $ 95,614 $ 98,482
Front Desk $ 2,000 $ 11,253 $ 11,588 $ 11,935 $ 12,293 $ 12,662
Weekend CieanEng $ - 1____5203 $ 5,356 $ 5,517 $ 5,682 $ 5,853
Total Part-Time S 7,500 $ 259,575 $ 267,362 S 275,383 $283,645 $ 292,154
OfficeSupp�(es $ 2,500 $ 7,500 S 7,725 $ 7,957 $ 8,195 S 8,441
Rec Supplies $ 1,250 $ 6,000 $ 6,180 $ 6,365 S 6,556 $ 6,753
Postage $ 1,000 $ 3,000 $ 3,090 $ 3,183 $ 3,278 $ 3,377
Printing/copies $ $ 4,000 $ 4,120 $ 4,244 $ 4,371 $ 4,502
Uniforms $ - $ 8,500 $ 9,755 $ 9,018 $ 9,288 $ 9,567
Peal Chemicals $ - $ 40,000 $ 41,200 S 42,436 $ 43,709 $ 45,020
Cleaning Supplies $ $ 5,000 $ 5,150 $ 5,305 $ 5,464 $ 5,628
Service Contracts $ - $ 20,000 $ 20,600 S 21,218 $ 21,855 $ 22,510
Repair/Maintenance $ - $ 15,000 $ 15,450 $ 15,914 $ 16,391 $ 16,883
Utilities $ - $ 247,000 $ 254,410 $ 262,042 $269,904 $ 278,001
Marketing $ 6,000 $ 8,000 $ 8,240 $ 9,487 $ 8,742 $ 9,004
Pre,Opemn0 Year 1 Year 2 1 Year 3 1 Year 4 Year 5
Net Operating S (133,615} S (113,508) $ (WZT)l 5 (40,709) S(15,217)I S 9,294
OperatkW Revenue $ - $ T76,228 S 847,801 S 899,558 1$?51,458 1 $1,003,169
Total Operating EXpenses S 133.615 S BR9,736 S 914.628 $ 940,261 1$966,675 1 S 981,875
Financing:
Funding for an indoor aquatic facility has been the primary hurdle in moving an indoor aquatics facility
from an identified need in planning documents to reality over the past three decades. Following a
Board of Supervisors work session in early 2020 including discussion of putting the funding decision
directly to voters in the form of a referendum,this plan recommends pursuing a ballot referendum. A
recommendation from the Parks and Recreation commission to pursue a referendum would have to be
approved by the Board of Supervisors, an action ideally completed in the spring of the target year to
allow for adequate time to follow the steps needed to get an item on the ballot,and time to allow
citizens to fully understand the issue prior to voting.
9
43
Frederick County Aquatics Master Plan
2021
Introduction:
Access and availability of pools and swimming is an important part of recreation and safety nationwide
and is consistently identified as a leading recreation need for Frederick County residents. A strong
aquatics program,derived from aquatic facilities, is vitally important for all children and adults to learn
to swim and confidently navigate the world. Beyond learning the critical life skill of swimming,aquatics
provides opportunity for all ages and abilities to enjoy a better life in many ways. This plan strives to
achieve that end and puts together a recommended vision for Frederick County's aquatics future.
Background:
Aquatic facilities currently provided by Frederick County Parks and Recreation consist of two outdoor
pools at county parks. These pools were constructed in 1988 and 1989 and are nearing a point in their
lifecycle where significant investment will be required to ensure reliable use and meet the interests of
today's resident. Even with the outdoor pools there has been a long-standing need for an indoor
aquatics facility in order to provide year-round and weather independent community aquatics. An
indoor aquatics facility has been on the county Capital Improvements Plan (CIP)since 1994 and
continues to be a top desired facility as supported by the 2012 and 2017 Parks and Recreation
Community Survey findings.
Purpose:
The near-term capital needs of the existing outdoor pools combined with increased demand for indoor
aquatics presents an opportunity to use resources to maximize community benefit. The purpose of this
plan is to provide a roadmap to most effectively provide an aquatics program to meet the current needs
of Frederick County residents.
10
44
Existing Conditions:
Current Inventory:
Clearbrook Park Pool: Sherando Park Pool:
T. l
Frederick County Parks and Recreation operates two outdoor 25-yard 6 lane pools with zero-depth entry
areas and diving wells. Opened in 1989,these pools are located at Clearbrook and Sherando Parks and
operated through the summer season. Pool programming includes;swim lessons,water fitness classes,
swim teams, kayak lessons, lap swim, and general public open swim. Attendance in 2019 totaled
26,675 visits; 15,240 visits at the Clearbrook pool,and 11,435 visits at the Sherando pool.
Based on their age,the two county outdoor pools and associated support facilities are nearing a point in
their lifecycle where significant renovations are needed to maintain the pool complexes integrity.
Industry guidelines recognize the typical life of an aquatic facility is 30-50 years. Major facility
renovations are generally required every 10-15 years to keep up with changes in demographics and
community expectations. With no significant renovations occurring at the Frederick County pools as
they approach their 3rd decade,wide ranging renovation needs are needed. Renovation cost estimates
approach $250,000 per pool to address the variety of facility updates.
11
45
Other Area Providers:
Winchester Parks and Recreation
At Jim Barnett Park,the city operates both a seasonal outdoor pool and an indoor pool for competitive
and recreational users at Jim Barnett Park. The indoor pool is a six lane 25-yard pool which currently
serves a city high school team,three county high school teams, a private club team,and other aquatic
activities. The outdoor pool is an eight lane, 50-yard pool with a water slide and a few spray-ground
features.
Winchester County Club
The Winchester County Club operates a 6-lane, 25-yard pool with a zero-depth entry area and diving
well. This is a member only pool used for recreational purposes and a summer club team.
Stonebrook Countv Club
The Stonebrook County Club operates a 6-lane, 25-yard pool with a shallow water area and diving well.
This is a member only pool used for recreational purposes and a summer club team.
One-Life Fitness
The Kernstown location of this membership-based gym offers an indoor three lane 20-yard pool and
offers open swimming times and water fitness classes.
Super S lasher Aouatics
This 4-lane 20-yard pool is used to provide swim lessons, lifeguard training,water aerobics,and rentals.
Signal Knob Recreation Center in Strasburg,VA
This indoor 6 lane 25-yard pool serves as a training venue for a private club swim team and area high
school teams and is not open to the public. The Signal Knob Center pool is located in Strasburg which is
a significant drive for most Frederick County residents.
The Winchester Medical Center Thera p . Pool
This indoor pool hosts warm water activities. The pool is not available for recreational use by the
community and is of insufficient dimensions for competitive swimmers.
Valle; Health System Wellness Center
The VHS Wellness Center houses a warm water therapy pool and a 5-lane lap pool. The design of the lap
pool is of insufficient dimensions for competition swimming and is not currently available for use by any
of the local high school swim teams for practices.
Demographic Background:
With a 2019 population of 89,313, Frederick County is the 13th (of 95) most populous county in the state
of Virginia. The population is projected to increase to 90,115 by 2020, another 14%to 104,608 by 2030,
12
46
and then 11%to 117,450 by 2040 (Weldon Cooper). The county seat,Winchester with a population of
28,804(Weldon Cooper), is in the eastern portion of the county and is projected to grow similarly over
the coming decades.
Frederick County
Population Projection by Age 2020-2040
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
gyI'll �C��yp�,°'�o�p�o,Uo��o1p` 45� tR* t°5 1:�
� �h� �op0 1p1� 4�p Owe`
O h ti0 ti� ti0 �h �O 3h �O Rc� h0 hc� �O Oc.� ,�O 1y �p aha
�h
2020 2030 2040
Along racial lines,the county has a majority(91%)White population followed by(9%) Hispanic or Latino,
(5%) Black or African American, 1%Asian,and (>1%)other(U.S. Census Bureau).
Frederick County has a population that shows a strong need for aquatics programming and facilities. A
large section of the population,43%, is between the ages of 20 and 54. This segment of the population
is more likely to have children, live in a household of more than 2 people, and is more likely to be
employed. This segment of the population is actively looking for recreation amenities and tends to
have discretionary income to spend. The age groups both younger and older than are more likely to
engage in organized programs like swim lessons,swim teams, and water fitness programs. Also,the
primary age group and younger are more likely to seek amenities and opportunities the entire family
can enjoy (Counsilman-Hunsaker Aquatics).
Statement of Need:
Based on the analysis of service approaches used throughout the country,there is high need for a new
indoor aquatics'facility in Frederick County and such a facility would have strong attendance/use when
opened.
Level of Service (LOS) standards help communities determine needs for a wide variety of services and
amenities. LOS in the parks and recreation industry have evolved from population-based determination
to a combination of benchmark comparisons and individualized need assessments. Population-based
LOS from the National Recreation and Parks Association (NRPA)stated a standard of 1 pool per 20,000
13
47
population. Current benchmark findings (Park Metrics Report)from NRPA show an average of 1 pool
per 43,000 population in communities with similar demographic characteristics to Frederick County.
Individualized needs assessments recognize that unique characteristics of different communities often
presents the most accurate means of determining what facilities should be pursued. Relevant factors
including; capacity,quality,condition, location, convenience,and attractiveness all factor into a
determination that is representative of the actual facility need within a community.
Frederick County Parks and Recreation, in its 2017 Master Plan LOS inventory, identifies the Winchester
City indoor pool as the only public indoor pool for Frederick County residents. Listing the Winchester
indoor pool in the Frederick County facility list was determined to be appropriate by the Parks and
Recreation Commission, recognizing the facility as a regional amenity even as it is owned and operated
by a separate jurisdiction. Taking this approach requires the population of both Winchester and
Frederick County be added together to compare the population served by the Winchester indoor pool.
This brings the current indoor pool facility LOS to 1 for a combined population of approximately
117,000, indicating that by both LOS and benchmark perspectives Frederick County residents are greatly
underserved when it comes to indoor aquatic access.
Another way of determining the adequacy of the City of Winchester indoor pool to meet both city and
county needs is done by looking at how well the facility can meet current demand. This approach also
supports the need for a new indoor aquatic facility. Scheduling at the existing city pool is exceptionally
high,with reservations extending from 5am to 10pm and little room for additional reservations or
programming. The facility has served the community well over its lifespan and continues to serve as the
only public indoor pool and practice facility for all local competitive teams. The facility is smaller than
comparable community indoor pools, (6 lanes vs.8-20),and is too small to host High School level
competitive swim meets. Area teams compete 'away' at other, larger facilities. The condition of the
facility,while currently serviceable, has been showing its age for some time and issues in humidity
control and acoustics continue to present condition and ambiance challenges. Local competitive user
groups consistently express that if a modern facility were built it would be preferred over the existing
indoor pool at Jim Barnett Park.
Public Input:
Stakeholder interviews and citizen input opportunities provided an understanding of community
interest for, and anticipated use of an indoor aquatics space.
Stakeholder Meetings:
Stakeholder input was solicited from a broad range of groups associated with aquatics in the Frederick
County community. Stakeholder input was received from Frederick County Public School staff;
Shenandoah University staff,disability service groups,Swim Team groups and the Winchester Parks and
Recreation department. Consistent with expectations,all current aquatics user groups agreed on the
14
48
need for more indoor aquatics space and more appropriate scheduling times. The theme of`building for
the future',was a common refrain as concern over capacity issues and the recognition we are living in a
growing community were expressed. Scheduling also presented itself as a common issue with over-
subscription to the existing indoor pool at Jim Barnett Park leading to very late or early practice times
for local high school and club teams. The current norm of inconsistent scheduling times at less than
desirable times was identified as a barrier to program development for disability service groups.
Public Input Meetings:
Individual input was solicited through an on-line survey that asked specific questions and allowed for
general comments. The survey period was open for four weeks from early November to early December
2019 and was advertised in various social media and internet venues as well as being promoted in a
Winchester Star article. Over 1,100 responses were obtained in this method allowing for a valuable
perspective into the anticipated use of an indoor facility.
The community input survey asked several questions about anticipated use and desired amenities of an
indoor pool facility and asked about the implications an indoor pool facility would have on programming
and/or design of the existing outdoor pools. Results of the survey are included as an appendix and
show;of 1,109 respondents (97%) indicating they would use an indoor swimming pool, and desired
characteristics including; 50-meter length, a separate warm water therapy/learning pool, and water park
features. Results are provided in Appendix A.
Parks and Recreation Commission Oversight:
In 2018 the Parks and Recreation commission formed an Aquatics Master Plan committee to oversee
the development of the Aquatics Master Plan. With the onset of Covid 19 in March of 2020,the
Commission provided guidance to staff to hold the Aquatics Master Plan and its recommendations for
the 2021 year. Throughout the process the committee has reviewed work provided by staff,attended
public input opportunities,and ultimately recommended the final plan draft to the Parks and Recreation
Commission for adoption.
Developing A Recommendation:
Trends:
Designed and built in the late 1980's the existing outdoor pools at Clearbrook and Sherando Park utilized
the design standards popularized in the period from 1950-1990;to include lap lanes, diving board,and
wading area with the intended user being children and lap swimmers. Beginning in the early 1990's, an
15
49
emphasis on broadening the scope of aquatic centers to include something for everyone, designing for a
demographic appeal to additionally include;tots,teens,young adults, and seniors.
Each age and user group has different preferences for water depth and temperature. Competitive
swimmers require colder and deeper water,seniors typically want shallower water with slightly warmer
temperatures,tots are attracted by play features and shallow water areas,while teens (not in swimming
programs) look for exciting features such as climbing walls or water basketball goals.
Viewing U.S. physical activity trends as reported in the 2019 Physical Activity Council Participation
Report,swimming is categorized with Fitness Sports and consistently rated as the most participated in
category overall and continues to grow in year over year comparison. Additionally,when non-
participants were asked what activity they would aspire to participate in,swimming for fitness or
swimming on a team was the most common choice among all age groups and across income levels.
Meeting the broad range of interests has led to a trend of building a dual pool model and including in
the larger pool the possibility of separating different users, (teams, activities,etc.),with moveable
bulkheads. There are several models to follow in facility design that address broad user needs and allow
maximization of limited pool time; a dual pool model appears to be the best fit to meet the needs of
Frederick County today while anticipating future growth.
Aquatic Usage:
For both indoor and outdoor pools, usage falls into the categories of; recreation, Instruction,
competition, and wellness and therapy. Age is the largest factor in determining the typical use
categories and this in turn informs the desired pool layout and programming schedules.
The recreational user typically consists of tots,families, and teens. Teen parties, adult parties, birthday
party rentals are examples of programming opportunities. For tots and younger users,warmer
temperature water is best and providing wide staircase or zero depth entry facilitates comfort and use
with the pool environment. This age group and the parents that accompany them are attracted to
water features,small slides, and play zones. For teens, cooler water and more dynamic pool features
such as drop slides, climbing walls,and water basketball nets are examples of activities that provide
interest and programming opportunities. Providing something for these age groups encourages 'family
use' which in turn supports additional items such as food concessions,eating areas,and/or rentable
party gathering rooms.
Instruction provides a key benefit for the user and community. Additionally, instruction represents a
large programming opportunity with associated user revenue. Traditional instruction programming
includes all age and ability swim lessons, lifeguard certification,and water safety instruction. Other
creative aquatic instruction programs include;snorkeling,scuba diving,and water aerobics among
16
50
others. A broad diversity of programming topics provides the opportunity to offset operating expenses
and fill otherwise underutilized pool times.
Learn to swim participants in the US:
100
so
60
40
20
0 3.51,
NAS
Q
*Recreation Management,Aquatic Trend Report 2019
Wellness and Therapy is the fastest growing aquatic user group nationally. This area of usage typically
requires warmer water temperatures in a range that overlaps with that of younger recreational users.
Among disciplines of aquatic therapy are;athletic trainers,fitness classes, massage therapists, physical
therapists,occupation therapists, and adapted aquatics. An additional benefit of wellness and therapy
programming is the use of non-peak pool times for greater overall facility utilization.
Competition use of a public aquatic facility plays a large role in design considerations. Swim teams at
the high school level,Special Olympics, local teams,and master's swim teams are large and consistent
users of indoor pools for both practice and competition events. Currently Frederick County High School
and club teams have limited swim time and sub-optimal practice schedules (either very early or very
late) leading to lower participation than otherwise would exist. When compared to localities with
indoor aquatic facilities,the combination of inconsistent scheduling and limited pool time has limited
local participation in what would otherwise be a strong and growing area of youth sport participation.
Indoor pools and outdoor pools have very different functions in most communities. Indoor pools tend
to be programmed with classes and are more likely used for fitness and competitions. Outdoor pools
tend to be used more for recreation,although crossover does occur and should be anticipated.
Characteristically,outdoor pools have high recreation and entertainment features spread out over
acres, whereas indoor pools offer fitness and competitive swimming year-round in more compact indoor
spaces. These dynamics help inform the perspective on providing aquatic facilities moving forward.
Types of Aquatic Facilities:
Elements of aquatic facilities have developed more age and programmatic specialization requiring
different elements. Water temperature is important for the program areas of interest for users.
17
51
Temperatures are specific for each activity. Competition swimming prefers water at 78-82 degrees F.
Athletes cannot perform well or as safely in warm water. Recreation and exercise class patrons prefer
water temperatures from 84-90 degrees F. Therapy activities require even warmer water at 90-95
degrees F. What different water temperatures mean for pool planning is the need for separate pools
and has resulted in the rise of multi-pool facilities. Although possible to adjust temperature for different
programs,the time and energy it takes to do so is not be practical for a wide range of programs. Entry
level swim lesson participants may be able to adapt to cooler water, but younger patrons will experience
discomfort resulting in less learning as an example.
Water depth is another area where specific activities have specific requirements. Diving requires 12.5
feet for one-meter springboards. Swim lessons need 18-42 inches of water. Competitive swimming
requires a minimum of 4 feet of water at turns and 6 or more feet for racing starts. Recreation water
depths range from 0 to 42 inches,therapy ideally from 42-66 inches, depending on the program. As
with temperature the result is that multiple pools are needed for the widest range of activities and
broadest user appeal.
Competitive Pool Discussion:
Several common competitive pool layouts are presented below. The 25-yard, 6 lane pool is comparable
to the current indoor pool at Jim Barnett Park in Winchester. The 50-meter pool example shows
moveable bulkhead which allow for different users and/or activities to occur at the same time.
25-yard, 6lanes:
r- I _
i
T
1
25-Yard by 25-Meter, 10-11 lanes: photo w/warm water pool in background:
18
52
l
50-Meter by 25-Yards,8-10 lanes or 17-22 lanes:
rT
-
�
-
}
*photo shown with moveable bulkhead separators.
19
53
Instructional/Play Pool Discussion:
Instructional Pool in foreground,competitive pool with moveable bulkhead in background.
The 30-yard by 25-yard instructional/therapy/play pool provides the opportunity to meet the needs of
non-competitive user groups and broaden demographic value of the facility. Typically,these pools are
designed with a zero-depth entry and transition to a 3-foot depth instructional area. This pool is to be
maintained at a warmer water temperature to meet the needs of non-competitive and therapy users.
Family play features include a water playground and tunnel slide. Birthday Party/Wet Rooms adjacent
to the instructional pool allow for rentals and aquatic related training space.
20
54
Instructional pool with play features:
lid a
r -
MW
{
T � -
.�
Future Aquatics in Frederick County:
Taking into consideration population and demographic projections, industry trends, and the expressed
interests of residents, an Aquatics vision for Frederick County emerges. The population relative to
comparative standards supports the need for an indoor aquatic facility, and the expressed interests of
the community supports diversification in the offerings of the outdoor pool facilities. Identified needs
21
55
among all age groups and user types support the pursuit of a broad aquatics vision provided by the
public sector.
Recommendations:
Facility Recommendation.
In consideration of the findings and the need to address all user groups in a financially sustainable
manner,the recommended aquatic facility is a two-pool model consisting of a 50-meter lap pool and a
3-lane instructional pool with a small family-oriented play area.
The envisioned indoor aquatics facility houses an indoor 25-yard by 50-meter competition/lap pool. This
pool would serve the current competitive needs of Frederick County's swim population with the ability
host local swim meets and to anticipate growth in the future. This pool type and size provides both
short course and long course lengths for training and swim meets and with moveable bulkheads, (pool
section separation),and allows for multiple practices to occur simultaneously. As proposed,spectator
seating accommodates up to 400 viewers.
Adequate space for locker rooms and accessory offices are necessary to include in the facility plan.
Adding space for Parks and Recreation offices provides the opportunity to connect the department with
the community it serves and ultimately provide a better recreation experience for users.
Site Selection:
Central to site selection is the ability for the site to accommodate the recommended facility plan. Total
building size of 31,744 square feet and a 11,110 square foot efficiency factor for walkways and required
green spaces make for a 43,000 square foot building site. 200 parking spaces provide for parking
sufficient to serve users and staff,and an internal road layout allowing for easy drop-off and pickup
should be developed. Additionally,vehicle access to mechanical areas will need to be provided.
With approximately three acres of impervious surface required,a site of approximately 10 acres is
recommended to accommodate setback requirements,stormwater management requirements, and
site-specific limitations on developable area.
Implementation
Frederick County has a long-standing need for an indoor aquatic facility. The proposed facility responds
to a wide variety of community input and strives to balance current needs with the anticipated
population growth of the area.
22
56
Estimate of Costs:
The estimate of costs provided below represents the total required to meet the identified aquatic facility
need in Frederick County. As with any cost estimate actual costs may vary and are only as accurate as
the underlying assumptions. Certain components of the estimate such as land cost and site work are
included but may be significantly altered depending on the actual site selected. Other elements,such as
moving Parks and Recreation central offices to the facility provide opportunities for operational
efficiencies and further the departments general goal of becoming more accessible to the community
and improving service.
Frederick County Parks&Rec Conceptual Estimate SOM P..
�Y1
lacility Name Future Frederick County Aquatics Center
ARCHITECTS
a
�"Min
Quantity Description Unit Cost/unit Total
50 Meter Pool
1 Site Acquisition(10 acres) EA $500,000.00 $500,000.00
i Typical Site Cost(grading,utilities, EA $1,000,000.00 $1,000,000
200 parking spaces
4,756 Parks and Recreation Offices/Lobby SF $220.00 $1,046,320
1,600 Party Rooms(2@ 600 SF with Kitchen) SF $220.00 $352,000
140 First Aid/Lifeguard Office SF $220.00 $30,800
14,248 50 M Pool w/equipment room SF $350.00 $4,986,800
6,600 Pool Deck SF $175.00 $1,155,000
1,200 Bleachers(400 Capacity) SF $175.00 $210,000
2,250 Instruction a I/Thera py/Lei sure Pool SF $279.00 $627,750
1 Slide,Fountains,Sprayers,etc. LS $180,000.00 $180,000
3,200 Mens&Womens Locker Rooms&Family Locker SF $300.00 $960,000
11,898 Efficiency Factor(35%) SF $261.00 $3,105,378
45,893Sub-total $14,154,048.00 $14,154,048
2020 Construction Cost Escalation(5%) $707,702.00 $707,702
Owner Costs(Furniture/Fees/Contingency-25%) LS $3,715,438.00 $3,715,438
Conceptual Cost Estimate Total(50M Pool) $18,577,188.00 $18,577,188
23
57
Facility Operations:
A facility operation prospective is provided below and reflects anticipated revenue and expenditures
associated with the aquatic facility for the first five years of operation.
Revenue:
The goal of the revenue structure is to provide for a self-supported aquatic facility. Facility design is
directly linked to revenue generation potential in appealing to a broad array of user groups. Programs
and the facility are designed and projected to operate with positive cash flow by the fifth year of
operation. While capital funds are required to create the facility,operational funds generated from the
user provide the long-term sustainability of the aquatic's facility.
The bulk of anticipated revenue is projected to come from membership and public swim. Projections
take participation figures from the Sports and Fitness Industry Association and combine these with an
anticipated capture rate of 50% in our community to determine the type(pass holder vs. day use) of
users in this category. Rates were determined through market and comparable facility analysis. Other
significant revenue streams include pool rental for public and private teams and competitive events.
Need was determined through feedback from school swim coaches and private team representatives.
Birthday party room rental revenue is based on discussions with other facility operators and is directly
connected to the family/play features programmed as part of the instructional pool area.
Expenditures:
The model of probable expenses covers the main areas of; labor, utilities,contractual services,and
commodities such as pool chemicals. Expenses are estimated considering; hours of operation,
attendance projections, utility rates, and other factors. Operating data from comparable facilities was
reviewed and utilized in the expenditure model. Staff costs are the primary factor in operating
expenditure followed by utility costs; pool chemicals,and service contracts.
24
58
Pre-Opening Year 1 Year 2 Year 3 Year 4 Year 5
ProjjecW Revenue
Membership&Public Swir $ - $ 506,004 $ 556,604 $ 584,435 $613,656 $ 644,339
Swim Instruction $ - $ 48,384 $ 58,061 $ 69,673 $ 80,124 $ 88,136
Pool/feam Rental $ - $ 119,680 $ 119,680 $ 123,270 $126,969 $ 130,778
Competition Events $ - $25,000 $ 27,500 $ 30,250 $ 33,275 $ 36,603
'ulster Fitness/Programmir $ - $ 15,000 $ 18,00C $ 20,700 $ 22,77C $ 25,047
Birthday/Private Rentals $ - $56,160 $ 61,776 $ 64,865 $ 68,108 $ 71,513
Sales 5 - $ 6,000 $ 6,180 $ 6,365 $ 6,556 $ 6,753
Total Aquatic Revenue $ - $ 776,228 $ 847,801 S 899,558 951,458 $1,003,169
Ful Time Staff
Aquatics Manager R7 $ 20,286 $ 48,686 $ 50,147 $ 51,651 " 53,201 $ 54,797
Lifeguards(3) R3 $ 13,895 $ 95,325 $ 98,185 $ 1C1,130 $104,164 $ 107,289
Custodian R2 S 11.957 S 27.790 $ 28,624 $ 29,482 $ 30,367 $ 31,278
Fult-Time $ 46,138 $ 171,801 $ 176,955 $ 182,264 $187,732 $ 193,364
Benefits $ 69,228 $ 94,360 S 95,391 $ 96,453 $ 97,546 $ 98,673.
Total Full Time: $ 115,365 S 266,161 $ 272,346 $ 278,716 $285,278 S 292,036
Part-time Personnel
Lifeguards $ 5,500 $ 155,625 $ 160,294 $ 165,103 $170,056 $ 175,157
Program Staff $ - $ 87,507 $ 90,125 $ 92,829 $ 95,614 $ 98,482
Front Desk $ 2,000 $ 11,250 $ 11,588 $ 11,935 $ 12,293 $ 12,662
Weekend Cleaning $ $ 5.200 $ 5,356 $ 5,517 $ 5,682 $ 5,853
Total Part-Time $ 7,500 S 259,575 $ 267,362 $ 275,383 $283,645 $ 292,154
officesuppl es $ 2,500 $ 7,500 $ 7,725 $ 7,957 $ 8,195 $ 8,441
Rec SuppNes $ 1,250 $ 6,000 $ 6,180 $ 6,365 $ 6,556 $ 6,753
Postage $ 1,000 $ 3,000 $ 3,090 $ 3,183 $ 3,278 $ 3,377
Printing/copies $ - $ 4,000 $ 4,120 $ 4,244 $ 4,371 $ 4,502
Uniforms $ - $ 8,500 $ 8,755 $ 9,018 $ 9,288 $ 9,567
Pool Chemicals $ - $ 40,000 $ 41,200 $ 42,436 $ 43,709 $ 45,020
Cleaning Supplies $ - $ 5,000 $ 5,150 $ 5,305 $ 5,464 $ 5,628
Service Contracts. $ - $ 20,007 $ 20,600 $ 21,218 $ 21;855 $ 22,510
Repair/Maintenance $ - $ 15,000 $ 15,450 $ 15,914 $ 16,391 $ 16,883
Utilities $ - $ 247,00,0 $ 254,410 $ 262,042 $269,904 $ 278,001
Marketing $ 6,000 $ 8,000 $ 8,240 $ 8,487 $ 8,742 $ 9,004
Pre-Opening Year 1 Year 2 Year 3 Year 4 Year 5
Net Operating $ (133,615) S (113,508) So (66.827) S (40,709) $ (15,21 T) S 9,294
Operating Revenue $ - $ 776,228 S 847,801 $ 899,558 $951.458 $1,003,169
Total Operating Expenses $ 133,615 S 889,736 $ 914,628 $ 940,267 $966,675 S 993,875
25
59
Capital Financing:
Private or Public Sector Financing?
Below are graphs showing larger pools are typically provided by the public sector in the United States,
and the types of pools provided:
Who provides pools in the US? What types of pools are provided?
50 60
40 50
40
30
30
xo
xoCR
CO10 N .D 'e de ap 0 IpOr
0 un N '' N 0 'S
Qe o��eAee Aro .16 ell, '`Jqe ol`�o v�J ` Q00 Q43� �Q`eA 0'0 aQe eRe*
VQ
*Recreation Management,Aquatic Trend Report 2019 *Recreation Management,Aquatic Trend Report 2019
Funding for an indoor aquatic facility has been the primary hurdle in moving an indoor aquatics facility
from an identified need in planning documents to reality over the past three decades. Following a
Board of Supervisors work session in early 2020 including discussion of putting the funding decision
directly to voters in the form of a referendum,this plan recommends pursuing a ballot referendum. A
recommendation from the Parks and Recreation commission to pursue a referendum would have to be
approved by the Board of Supervisors, an action ideally completed in the spring of the target year to
allow for adequate time to follow the steps needed to get an item on the ballot, and time to allow
citizens to fully understand the issue prior to voting.
26
60
APPENDIX A
AQUATCIS MASTER PLAN PUBLIC INPUT QUESTIONNAIRE: (1147 responses)
Would you use an indoor swimming pool?
97%
Yes No
Indoor Aquatic Preferences
25%
200
15%
10%
n
5%
0%
25-Yard 50-yard Diving Warm Water Indoor Dry Land Other
Pool Pool Well Water Park Meeting Trainng
Pool Features Space Space
Household Community
27
61
Desired Use Times
40%
35%
30%
25%
20%
15%
10%
5%
0%
Before 8AM Between 8AM- After 4 PM Weekends
weekdays 4PM weekdays weekdays
28
62
Attachment 3
FREDERICK COUNTY PARKS AND RECREATION
CURRENT CONDITIONS
Facilities
Frederick County has four classifications of parks including Greenways (linear parks), Neighborhood,
Community,and District Parks.The classification depends on the size, service area, purpose, character,
and location of the property.The County currently has two district, two community, and three
neighborhood parks. Additionally, a community park is planned on 25 acres on Old Charlestown Road in
the Stonewall District and the County is beginning development of a Greenway trail along Abrams Creek
in the eastern part of the county.
The two district parks, Clearbrook and Sherando, currently serve the County's population with active
and passive recreational programs and facilities. Clearbrook Park is located five miles north of
Winchester on Route 11 and encompasses 44 acres of land surrounding a 3.5-acre lake. Sherando Park,
located two miles east of Stephens City on Route 277, includes 334 acres of varied open and forested
land and a diverse array of recreation facilities. Community parks include Rose Hill Park in the Back
Creek District and Stonewall Park in the Stonewall District. Rose Hill Park is located 1/3 mile south of the
intersection of Cedar Creek Grade and Jones Road offering visitors the opportunity to enjoy the historic
and scenic features of the Museum of the Shenandoah Valley's Rose Hill Farm. Stonewall Park on
Stephenson Road is developed for active recreation and has five diamond ball fields for use. The three
neighborhood parks include space at the Reynolds Store Fire Company, Frederick Heights Park near
Senseny Road, and county owned property behind the Bowman Library where the department has
constructed a walking trail around a lake and has plans to develop an amphitheater for community use.
Master development plans were adopted for both Clearbrook and Sherando Parks establishing a
development vision for each park based on identified recreational needs.
FOCUS FOR THE FUTURE
To meet the future service demands on the County's two district parks,the Parks and Recreation
Department intends to continue implementing the improvements adopted in the park Master Plans and
in the Capital Improvement Plan. Additionally, new Neighborhood or Community Parks and usable open
spaces should be located within the Urban Development Area (UDA), located near areas planned for
future residential land uses, Neighborhood Villages and Urban Centers or within designated Rural
Community Centers. The construction of additional trails throughout the community is also important.
Trails are highly desired recreation facilities for county residents and provide the ability to travel safely
from homes to schools, stores, work, or recreation areas without having to share roadways with vehicle
traffic.
Frederick County is fortunate to have multiple entities providing publicly accessible land citizens can use
for recreation and leisure purposes. Frederick County currently manages 430 acres of park land and 340
acres of other school and county owned properties. While new park land locations are identified,there
is significant development potential on existing county owned park areas as almost half of these acres
63
are yet to be developed for recreation purposes. Frederick County is fortunate to have within its
jurisdictional boundary thousands of acres of publicly accessible land provided by Federal, State, school
system and non-profit entities. Additionally, adjoining jurisdictions allow Frederick County residents the
use of their facilities. In combination the county and other publicly accessible lands and facilities provide
the array of current conditions from which remaining needs are determined.
PARKS, RECREATION, AND COMMUNITY BENEFITS
The Frederick County Parks and Recreation Department is building a sense of community through
people, parks, and recreational opportunities benefitting all residents. Parks and recreation activities
stimulate economic activity and property values are increased by proximity to parks and through the
added quality of life and sense of community they provide. Families and organizations alike look to
Frederick County Parks and Recreation to meet their leisure needs. Approximately 1.5 million
recreational contact hours for youth, senior, and family programs are provided through programs
offered by or facilitated through Frederick County Parks and Recreation with nearly two-thirds of
Frederick County households reporting they use Parks and Recreation services and facilities. Nearly
million visitor visits are counted at the two District Parks alone on an annual basis.
GOALS/STRATEGIES
GOAL: CONTRIBUTE TO THE PHYSICAL, MENTAL, AND CULTURAL NEEDS OF THE COMMUNITY; ITS
ECONOMIC AND SOCIAL WELL-BEING,AND ITS SENSE OF CIVIC PRIDE AND SOCIAL RESPONSIBILITY
THROUGH THE IMPLEMENTATION OF AN INTEGRATED PLAN FOR RECREATION PROGRAMS AND PARK
FACILITIES.
STRATEGIES:
• Maintain a County-wide recreation plan which identifies recreational, park, trail, bikeway and
open space needs.
• Identify recreation needs associated with the Rural Community Centers.
• Continue to utilize State and Federal grants and as needed pursue voter-approved bond
financing for capital projects approved in the Capital Improvement Plan.
• Continue to expand our cooperative relationship with the Frederick County School Board in
jointly meeting identified County recreational needs.
• Review land development regulations to ensure that appropriate standards are provided for
open space recreational facilities in new developments.
GOAL:TO HAVE EVERY RESIDENT OF FREDERICK COUNTY'S URBAN DEVELOPMENT AREA(UDA)WITHIN
WALKING OR BIKING DISTANCE OF A RECREATION AREA.
STRATEGIES:
• Inventory the County's natural and environmental resources to identify appropriate locations
for greenways, Community and Neighborhood Parks including connectivity consistent with the
2014 Metropolitan Planning Organization (MPO) Bicycle and Pedestrian Plan.
64
• Strategically locate parks in or near Neighborhood Villages and Urban Centers to meet
population-based needs. Parks should be carefully planned to respect and take advantage of
natural and historic resources as well as to enhance the natural, scenic, and cultural value of the
Urban Areas of the County.
• Ensure recreation and open space development requirements are adequate.
• Actively pursue parkland in areas where publicly accessible land does not or is not anticipated to
meet citizen needs.
PARKS AND RECREATION MASTER PLAN
The Parks and Recreation Master Plan was adopted in 2018 and outlines both long-and medium-term
goals and strategies. Master Plan goals align with the Comprehensive Plan goals listed above and
provide strategies and action steps for the department to pursue. The Parks and Recreation Master Plan
is available on the Parks and Recreation website for reference.
65
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: Consent Agenda
Title: Human Resources Committee Report of March 12, 2021
Attachments:
BOS03-24-21 HumanResCommitteeReport12March2021_Redacted.pdf
66
HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS
Friday, March 12,2021
9:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Human Resources Committee meeting was held in the First Floor Boardroom at 107 North Kent Street
on Friday, March 12,2021,at 9:00 a.m.
ATTENDEES:
Committee Members Present: Bob Wells,Chairman; Dave Stegmaier; Don Butler; Beth Lewin;
and Kim McDonald.
Staff present: Michael Marciano, Human Resources Director; Kris Tierney,County
Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,County Attorney; and
Nick Sabo, Executive Director at Winchester Airport.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS
1. Nick Sabo, Executive Director at Winchester Airport,sought approval to create a "Flightline
Services Supervisor" position (Range 5) (Exhibit A). If the Flightline Services Supervisor is added
to the Salary Administration Program,the Airport's Executive Director indicated this position
will only be filled if the budget allows.
2. The Human Resources Department presented a recommended change to Frederick County
Human Resources Policy 12.3(f)—Grievance Procedure(Exhibit B).
ITEM FOR INFORMATION PURPOSES ONLY
N/A
Respectfully submitted,
HUMAN RESOURCES COMMITTEE
Bob Wells,Chairman
Don Butler
Beth Lewin
Doug McCarthy
Kim McDonald
Dave Stegmaier
By
L'
Michael J. Marciano, Director of Human Resources
67
Exhibit A
Request for New Position by
Winchester Regional Airport
March 12, 2021 HR Committee Meeting
68
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,C o u n ty of Frederick
I
Department of Human Resources
(540) 665-5668
Fax : (540) 665-5669
hr@fcva.us
To: Frederick County HR Committee
Frederick County Board of Supervisors
From: Michael Marciano, Director of Human Resources
Date: March 5, 2021
Re: Winchester Regional Airport Request for New Position
Winchester Regional Airport is requesting that a Flightline Services Supervisor be added to Frederick
County Salary Administration Program (SAP). The Human Resources Department has reviewed the
job description submitted for the position, studied the position listed in the County's SAP, considered
the desire of the Winchester Regional Airport Authority's desire to add this position under its
Staffing/Operations Plan, and analyzed the salaries of other counties/entities throughout the region. It
is the recommendation of the Director of Human Resources that the Human Resources Committee,
and, subsequently the Board of Supervisors, approve the creation of a Flightline Services Supervisor
for Winchester Regional Airport. If the Flightline Services Supervisor is added to the SAP, the
Airport's Executive Director indicated this position will only be filled if the budget allows.
69
a�ST E R RFGi
WINCHESTER REGIONAL AIRPORT
491 AIRPORT ROAD
WINCHESTER, VIRGINIA 22602
EST.1967 (540) 662-5786
�,00Rr AUIVN6 L
MEMORANDUM
To: Frederick County Human Resources Committee
From: Nick Sabo, Winchester Regional Airport Authority Executive Director
Date: March 2, 2021
RE: New Position Request Justification
The Winchester Regional Airport Authority (WRAA) requests that a new grade 5 position be added to
the Frederick County Salary Administration Program (SAP). The position is a Flightline Services
Supervisor and the incumbent would be responsible for the following:
- Oversee flight line services, including but not limited to, development and implementation of
standard operating procedures, establishing customer service protocols, and ensuring
equipment is safe and serviceable.
- Manage the training program for flight line and customer service operations.
- Manage the duty schedule for flight line services and ensure adequate manpower to sustain
normal capabilities during employee absences, holidays, events, and any other staffing
situations as they arise.
- Conduct routine documented safety inspections on all flight line equipment and infrastructure,
and ensure compliance with local, state, and federal regulations.
- Oversee the preventative maintenance of the fuel farm and flight line equipment; ensure
sufficient inventory of replacement parts.
- Maintain oversight of the inventory of fuels, lubricants, and other items for resale.
- Assist in development of annual maintenance and repair budgets.
- Assist in emergency response of aircraft incidents and recovery of airport operations.
POSITION JUSTIFICATION: This new position would create a mid-level growth opportunity for
airport personnel. Furthermore, many of the duties currently fall under the responsibility of the Airport
Operations Supervisor. However, these tasks require constant attention since they relate directly to
the safety, security, and efficiency of our operations. The airport would be better served to have
70
Page 2 Position Justification Memorandum
these duties reallocated from the Airport Operations Supervisor and assigned to an individual who
can dedicate the requisite time and focus to these responsibilities. The preference is to get the
Flightline Services Supervisor position established on the SAP, and fill when the budget allows.
SALARY JUSTIFICATION: The SAP has the `standard' Flightline Technician position is a Grade 4,
therefore it follows that the Flightline Services Supervisor position should be at least one grade above
it, as this person will be responsible for the training and technical standards applied by the Flightline
Technician staff. Furthermore, the proposed grade 5 salary range ($39,638 —$63,334) is in keeping
with positions that require similar skills and responsibilities at surrounding localities. Therefore,
please accept the following for general comparison purposes only.
LOCALITY POSITION SALARY
City of Winchester Automotive Mechanic $39,520
Town of Leesburg Utility Plant Operator $41,353 - $70,792
City of Manassas Crew Leader, Water & Sewer $48,755 - $64,604
Shenandoah Valley Regional Flightline Services/Emergency $33,421 - $51,942
Airport Technician
City of Harrisonburg Crew Supervisor $41,454 - $69,721
Fairfax County Senior Maintenance Worker $35,775 - $59,626
AIRPORT AUTHORITY POSITION: The WRAA board of directors approved a Staffing/Operations
Plan at its regular scheduled business meeting on October 10, 2019. At that meeting, the board
agreed to create this new position. The full plan is enclosed.
We appreciate the continued support of Frederick County. Please contact me directly if you have
questions or need additional information.
Sincerely,
Nick Sabo, A.A.E.
Executive Director
Enclosures: FY 2022 Budget Form
2019 WRAA Staffing/Operations Plan Proposal
71
Position Title: Flightline Services Supervisor Date Position Created: 3/1/2021
Department: Airport Reports To: Operations Manager
❑ Exempt ® Non-Exempt Date Prepared: Prepared By: Executive Director
Range: $39,638 — $63,334 Grade: 5 Salary:
6G/L Line Item: 4-017-081090-000-TBD
Job Purpose: Enhances the safety, security, and efficiency of airport operations by diligent oversight and
standardization of flight line services and related work. Performs related duties as assigned.
The requirements for this position include, but are not limited to, those outlined below. All job functions,
education and experience, general knowledge and abilities, and physical requirements are subject to
possible modification to reasonably accommodate individuals with disabilities to enable them to perform
the essential functions of the job. This document does not create an employment contract, implied or
otherwise. It is the employer's discretion to add or change the duties or requirements of this position at
any time.
• Oversee the quality delivery of flight line services, including but not limited to, development and
implementation of standard operating procedures, establishing customer service protocols, and
ensuring safe and serviceable equipment
• Manage the training program for flight line and customer service personnel including delivery of
fuels and lubricants, towing, oxygen, lavatory, and de-icing services
• Conduct routine documented safety inspections on all flight line equipment and infrastructure, and
ensure compliance with local, state, and federal regulations
• Oversee the preventative maintenance of the fuel farm and flight line equipment, and ensure
sufficient inventory of replacement parts
• Coordinate transportation services for crews and passengers
• Manage the duty schedule for flight line services and ensure adequate manpower to sustain normal
capabilities during employee absences, holidays, events, and any other staffing situations as they
arise
• Assist in development of annual maintenance and repair budgets
• Assist in emergency response of aircraft incidents and recovery of airport operations
• Performs on-call duties outside of regular staffed hours, as required
• Performs all other related duties and functions as directed by the Executive Director/Airport
Manager
Education: High School education minimum; 2-year degree preferred. Must pass NATA Safety 1s' Line
Service Training Course as a condition of employment
Experience: 2 years of qualified supervisory or management experience preferred
Knowledge/Skills: Ability to work independently with minimum supervision and follow oral and written
instructions. Ability to establish and maintain effective working relationships with coworkers and to deal
professionally, courteously, and effectively with the general public. Must be able to operate basic
computer software programs. Must be able to operate aircraft refuelers, aircraft tugs, and maintenance
equipment without the aid of special devices.
72
Physical Demands: Must be able to climb ladders, stand, stoop, lift items over 50 pounds. Able to work
flexible shifts including nights, holiday hours, weekends and overtime as needed or directed. Proper
uniform attire must be worn at all times to include hearing protection. Primary duties require working
outside in all weather conditions.
- - I - . • •
Must possess valid driver's license, be insurable, and pass a background check.
Number of Employees Supervised: 0 Number of Subordinate Supervisors Reporting to Job: 0
Department Director: Date:
HR Director: Date:
73
2021-2022 NEW POSITION REQUEST
DEPARTMENT Winchester Regional Airport Authority DEPARTMENT CODE 17
PLEASE INCLUDE:
• NEW POSITION TITLE, ASSOCIATED FRINGES, AND ALL OPERATING AND CAPITAL ASSOCIATED WITH NEW POSITION ON THIS FORM
• JUSTIFICATION FOR NEW POSITION ON SEPARATE SHEET- REQUIRED
• ONLY ONE NEW POSITION AND ASSOCIATED OPERATING AND CAPITAL PER PAGE
**DO NOT INCLUDE NEW POSITIONS AND ASSOCIATED OPERATING AND CAPITAL IN DEPARTMENT BUDGET REQUEST - USE THIS FORM ONLY**
4-017-081090-1001-000-076 Flightline Supervisor 39,638
4-017-081090-2001-000-000 F.I.C.A. 3,032
4-017-081090-2002-000-000 Retirement-V.R.S. 4,546
4-017-081090-2005-000-000 Hospital/Medical Plans 14,220
4-017-081090-2006-000-000 Group Insurance 531
4-017-081090-2011-000-000 Worker's Compensation 1,368
4-017-081090-5410-000-000 Uniforms 510
Boots ($150)
Shirts ($120)
Jacket ($160)
Safety Gear ($80)
Total Cost for New Position 63,845
74
g7ER RFG�0
2 WINCHESTER REGIONAL AIRPORT
491 AIRPORT ROAD
WINCHESTER, VIRGINIA 22602
(540) 662-5786
7. EST.1987
�ApRr'411No�` STAFFING/OPERATIONS PLAN PROPOSAL
Purpose:Enhance the safety, customer service, and financial position of the Authority through better utilization
of personnel resources
Observations
- The airport is staffed 24/7 although we are not fully capable those hours. For example, Night Flight
Line Technician personnel are not tow-qualified, despite being a requirement in the job description.
- Overnight staffing serves two predominant purposes:Jet-A fueling capability and general security
presence.
- Maintenance personnel are used to backfill for flight line personnel during absences or time off.
Therefore, maintenance tasks are often deferred, postponed, and otherwise relegated in priority.
Since there is no overlap in flight line staffing, a single absence has a ripple effect.
- There is a lack of standard operating procedures for routine/high risk activities (e.g., fuel transfers,
aircraft towing) and control measures for ensuring the safety of infrastructure (e.g., documented
inspections), which represents unnecessary risk for Authority operations.
- The airport has a security plan and 24/7 staffing is not a requirement to maintain status as "Secure
Virginia Airport"—a designation received by the Virginia Department of Aviation
- The majority of Jet-A fuel deliveries between the hours of 2200-0600 are for PHI helicopters
- Hangar 509 has potential to increase personnel workload (dependent on tenants/operations)
Market Assessment
- OKV is the only regional airport in the Commonwealth (of 22) staffed 24/7
- There is one reliever airport (of 8) staffed 24/7; Manassas (APP Jet Center)
- Other airports with more critical demands are not staffed 24/7 (e.g., higher fuel volume, closer
proximity to sensitive areas, more based aircraft, longer runway, larger geographic area, Customs
availability)
- The trend appears to be reducing operating hours;two examples include New River Valley Airport and
Blue Ridge Regional Airport
Proposal
1. Reaffirm commitment to 24/7 service availability and the customer service principles described in
strategic, business, and marketing plans
2. Change regular staffed hours to 0600-2200 daily and institute call out procedures
3. Institute summer/winter hours for maintenance personnel
4. Enter agreement with PHI for their pilots to self-fuel their aircraft; same policy in place at JYO and has
been cleared by our fuel supplier
5. Enter agreement with Sheriff's Department and Northwest Virginia Drug Task Force for regular security
patrols of airport property during unstaffed hours
6. Change Operations Supervisor job description to Operations Manager and require Certified Member
(C.M.) certification within 12 months
7. Amend Flight Line job descriptions to include general maintenance tasks
8. Create Flight Line Service Supervisor position and fill as budget/staffing allows
9. Upgrade Finance Clerk to Grade 4
10. Give 3% raise to all Authority employees except Finance Clerk and Executive Director
75
EMPLOYEE Sunday Monday Tuesday Wednesday Thursday Friday Saturday
CSR OFF 0630- 1800 0630- 1800 0630-1200 OFF OFF 0630- 1800
FLT 1A OFF 0600- 1800 0600- 1800 0600-1200 OFF OFF 0600- 1600
FLT 113 OFF 1000-2200 1000-2200 1000-1600 OFF OFF 1200-2200
CSR 0700- 1800 OFF OFF 1200- 1800 0630- 1800 0630- 1800 O F F
FLT 2A 0600- 1600 OFF OFF 1200- 1800 0600- 1800 0600- 1800 O F F
FLT 213 1200-2200 OFF OFF 1600-2200 1000-2200 1000-2200 O F F
MX OFF 0800- 1630 0800- 1630 0800- 1630 0800- 1630 0800- 1630 O F F
MX OFF 0800- 1630 0800- 1630 0800- 1630 0800- 1630 0800- 1630 O F F
FINANCE OFF 0800- 1600 0800- 1600 0800- 1600 0800- 1600 0800- 1600 O F F
Call Out Procedures
- Volunteer basis only(Operations Manager/Executive Director to backfill)
- Compensation will be$20 for each night on call + 2 hours pay minimum for any response
- On-call person expected to be within 1 hour of the airport, not drink alcohol, and responsive to phone
- On-call person responsible from 1 hour after close until 1 hour prior to open; regular flight line tech
responsible otherwise
- Pilots will be expected to help wing walk for tow operations between 2200-0600
- Airport will charge$75/hour for on-call service; minimum 2 hour charge
- Reassess policy after 12 months
Desired Outcomes
1. Efficient use of airport revenues and taxpayer dollars
2. Development and implementation of SOPS for routine activities (e.g., fueling, towing, and aircraft
services)
3. Development and implementation of initial, recurring, and proficiency training procedures for line
service-qualified personnel
4. Maximum personnel resources applied to busiest periods to elevate customer service and prepare staff
to manage increased future demand
5. Bolster the preventative maintenance culture of the airport by developing and enacting regular
inspection cycles and routines
6. Extend the life of capital assets through regular preventive maintenance and plan for major repairs
through the budget process
7. Reduce risk to employees, customers, and Authority
8. Greater focus on core competencies (e.g., airport maintenance and aircraft services) instead of
secondary duties (e.g., standby presence)
9. Institution of meaningful security enhancements that substantively improve awareness/response
10. Create opportunities for professional growth and staff development
Tentative Implementation
10/10/19: Board approval
11/1/19: Send correspondence advertising new hours/revise publications as necessary
11/25/19: Finalize PHI agreement
12/1/19: New hours take effect
Attachments
Virginia Airport Survey
76
Airport I Airport FBO Staffed 24/7
Reliever Airports (8)
Warrenton Y N
Leesburg N N
Manassas N Y
Stafford Y N
Hanover County N N
Richmond Executive N N
Hampton Roads Y N
Chesapeake Regional N N
Regional Airports (22)
Winchester Regional Y Y
Middle Peninsula Y N
Dinwiddie County Y N
Emporia-Greensville Y N
Mecklenburg-Brunswick Y N
William M. Tuck Y N
Danville Regional N N
Blue Ridge Regional Y N
Virginia Tech Y N
New River Valley Y N
Mountain Empire Y N
Tazewell Y N
Virginia Highlands Y N
Grundy Municipal N N
Lonesome Pines Y N
Ingalls Field Y N
Tappahannock-Essex Cnty Y N
Louisa County N N
Suffolk Executive Y N
Accomack County Y N
Farmville Municipal Y N
Culpepper Y N
Commercial Service Airports
Charlottsville N Y
Lynchburg N N
Roanoke N Y
Shenandoah Valley I Y I Y
77
3/2/2021 City of Harrisonburg-Class Specification Bulletin
Crew Supervisor
_ Class Code:
se = 5807
_ ,.
* Bargaining Unit: N/A
CITY OF HARRISONBURG
Established Date: Jul 1, 2014
Revision Date: Feb 3, 2020
SALARY RANGE
$19.93 - $33.52 Hourly
$1,594.40 - $2,681.60 Biweekly
$3,454.53 - $5,810.13 Monthly
$41,454.40 - $69,721.60 Annually
DESCRIPTION:
GENERAL DEFINITION OF WORK:
Performs difficult technical and skilled trades work supervising the work of a crew engaged in
various construction, maintenance and repair projects; does related work as required. Work is
performed under the general direction of an assigned supervisor. Supervision is exercised
over subordinate crew members.
PHYSICAL REQUIREMENTS:
This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20
pounds of force frequently, and up to 10 pounds of force constantly to move objects, and
some heavy work requiring the exertion of 100 pounds of force occasionally, up to 50 pounds
of force frequently, and up to 20 pounds of force constantly to move objects; work requires
climbing, balancing, reaching, standing, walking, pushing, pulling, lifting, and grasping; vocal
communication is required for expressing or exchanging ideas by means of the spoken word;
hearing is required to perceive information at normal spoken word levels; visual acuity is
required for determining the accuracy and thoroughness of work, and observing general
surroundings and activities; the worker is subject to inside and outside environmental
conditions.
ESSENTIAL JOB FUNCTIONS:
ESSENTIAL JOB FUNCTIONS:
- Regular, reliable attendance necessary.
- Operates a City vehicle in the performance of the job duties.
- Supervises and participates in the work of unskilled and semiskilled workers in the repair,
maintenance or construction a variety of municipal grounds, buildings and facilities.
- Supervises and participates in the operation of light to medium equipment, dump trucks,
large lawn mowers, jack hammers, air compressor and related tools and equipment.
https://agency.governmentjobs.com/harrisonburg/default.cfm?action=specbulletin&ClassSpeclD=1012518&headerfooter=0 1/78
3/2/2021 City of Harrisonburg-Class Specification Bulletin
- Discusses job requirements with and receives detailed instructions from supervisor; makes
and adjusts work assignments.
- Performs or assists in performing the more difficult tasks; ensures crews are in conformance
with department policy and safety regulations.
-Trains and instructs subordinates.
- Loads and unloads materials, tools and equipment.
-Assigns and checks work.
- Performs related tasks as required.
TYPICAL QUALIFICATIONS:
KNOWLEDGE, SKILLS AND ABILITIES:
General knowledge of municipal construction, maintenance and repair practices; general
knowledge of the occupational hazards and necessary safety precautions of the work; general
knowledge of policies and procedures of an assigned position/department; skill in the
operation of a variety of construction and maintenance equipment; ability to assign and
supervise the work of others; ability to prepare simple reports; ability to understand oral and
written directions; ability to read and write; ability to establish and maintain effective working
relationships with associates and the general public.
EDUCATION AND EXPERIENCE:
High school diploma or GED and considerable experience in maintenance, construction or
utility work including some supervisory experience, or equivalent combination of education
and experience.
SPECIAL REQUIREMENTS:
- Requires the possession of an appropriate driver's license valid in the Commonwealth of
Virginia.
- May require the possession of an appropriate commercial driver's license valid in the
Commonwealth of Virginia.
- May require V.D.O.T. certification as Flagger.
- Incumbent subject to alcohol and controlled substances testing as required by the
Department of Transportation.
SUPPLEMENTAL INFORMATION:
This is a classification specification and not an individualized job description. A class
specification defines the general characteristics and scope of duties and responsibilities of all
positions in a job classification, but it is not intended to describe and does not necessarily list
the essential job functions for a given position in a classification.
FLSA status: Non-Exempt
Compensation Range: Grade 13
WC Code: XXXX
EEO Code: 7
https://agency.governmentjobs.com/harrisonburg/default.cfm?action=specbulletin&ClassSpeclD=1012518&headerfooter=0 2/79
3/2/2021 Job Bulletin
CITY OF WINCHESTER
invites applications for the position of:
hick p-stel'
Automotive Mechanic
SALARY: $19.00 Hourly
$39,520.00 Annually
OPENING DATE: 02/11/21
DESCRIPTION:
The City of Winchester invites you to come join our team! The City has an outstanding strategic
plan that includes goals and objectives, a clear vision, and a culture of collaboration. We are
recruiting for an Automotive Mechanic in our Public Services Garage. Work is performed under
regular supervision of the Shop Foreman. May assist to coordinate, instruct, or supervise work of
new employees or other personnel as assigned on as as-needed basis.
DUTIES, RESPONSIBILITIES, MISCELLANEOUS INFORMATION:
• Operates a variety of diagnostic instruments and a variety of hand, electric, and air-driven
tools;
• Tests, services, and repairs vehicles and mechanical equipment;
• Inspects, adjusts and replaces necessary units and related parts in the performance of
repair and maintenance work;
• Repairs brake, engine, electrical, fuel, hydraulic, transmission, ignition, air, exhaust, axle,
steering, HVAC, suspension assemblies, and related systems;
• Changes and repairs tires and tubes;
• Contributes to a positive work environment;
• Evaluates status of mechanical equipment and vehicles, and performs or schedules
needed repairs;
• Drives trucks, school buses and other equipment of various sizes and weights in the
loading, hauling and unloading of various equipment and materials;
• Conducts various analysis and inspections of vehicles and mechanical systems to
determine the most cost-effective means of maintenance, repair or replacement;
• Provides emergency field assistance to disabled equipment as needed and appropriate;
• Performs on-call assistance as needed;
• Process repair orders and other specialized maintenance records of equipment and
mechanical equipment;
• Serves as a member of the Public Services Snow Team working a 12-hour shift during
snow/ice storm periods as to keep all snow/ice removal equipment in good repair;
• Performs all duties in conformance to appropriate safety and security standards.
• Working knowledge of automotive mechanics, gas and diesel engines, transmissions,
hydraulics, generators and welding.
• Strong understanding of the hazards and safety precautions common to municipal
maintenance and repair activities.
QUALIFICATIONS/CERTIFICATIONS:
agency.governmentjobs.com/winchesterva/job_bulletin.cfm?jobID=2983805&sharedWindow=0 1/80
3/2/2021 Job Bulletin
Any combination of education and experience equivalent to a High School diploma or General
Education Degree (GED) is required with considerable experience in repairing automotive, light
and heavy power-driven equipment. Possession of a valid and appropriate driver's license.
Possession of a Virginia State Inspector's License. CDL Class B with School Bus endorsement.
Training plans per individual employee in this position will be set forth the previous year
depending on training available and budget concerns. It is a goal of the Fleet Division to stay as
current on vehicle and equipment trends and practices as we can.
JOB POSTING STATEMENT:
NOTE: This classification specification is not intended to be all-inclusive. An employee will also
perform other reasonably-related job responsibilities as assigned and required by
management. City of Winchester reserves the right to revise or change job duties as the need
arises. Moreover, management reserves the right to change job descriptions, job duties or
working schedules based on their duty to accommodate individuals with disabilities. This
classification specification does not constitute a written contract of employment.
APPLICATIONS MAY BE FILED ONLINE AT: Position #00620
http://www.winchesterva.gov AUTOMOTIVE MECHANIC
C3
15 N. Cameron Street
Winchester,VA 22601
540-667-1815
agency.governmentjobs.com/winchesterva/job_bulletin.cfm?jobID=2983805&sharedWindow=0 2/81
3/2/2021 Job Bulletin
FAIRFAX COUNTY
invites applications for the position of:
Senior Maintenance Worker
.
21-00346
DPWES Wastewater Management
SALARY: $17.20 - $28.67 Hourly
$1,375.99 - $2,293.34 Biweekly
$35,775.79 - $59,626.94 Annually
Pay Grade: S13
LOCATION: WASTEWATER TREATMENT DIV, 9399 RICHMOND HWY, LORTON
(3PO4)
OPENING 02/27/21
DATE:
CLOSING 03/12/21 11:59 PM
DATE:
POSTING Open to General Public
TYPE:
JOB ANNOUNCEMENT:
Performs low-level plumbing tasks, building maintenance repairs, installs and maintains window
blinds, and adjusts doors for proper alignment. Performs landscaping and some ground
maintenance care; performs tree services such as trimming and cutting. Assists mechanical
maintenance crew in the setting up of pumps and hoses. Operates power equipment such as
back hoes, forklifts, JCB, and JLG; performs some level of equipment cleaning in preparation of
performing repairs; performs low-level power equipment maintenance on equipment such as
power washer, pumping equipment and back hoes. Assist with snow removal and chemical spills
clean up. Coordinates with other sections on the availability of facilities and equipment for
cleaning and repairs. Receives and initiates daily work orders utilizing the Computerized
Maintenance Management System (CMMS); uses computer for online requisitioning of materials,
equipment, and time and attendance. Understands and complies with regulatory requirements,
safety requirements, and emergency response procedures.
ILLUSTRATIVE DUTIES:
(The illustrative duties listed in this specification are representative of the class but are not an all-
inclusive list. A complete list of position duties and unique physical requirements can be found in
the position job description.)
• Performs various semi-skilled tasks, to include specialized concrete and asphalt work
(e.g., setting forms, finishing, etc.);
• General maintenance and repair of machinery;
• Constructs culverts and catch basins;
• Adjusts manholes to proper height;
• Inspects and approves work of Maintenance Workers;
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedWindow=0 1/82
3/2/2021 Job Bulletin
• Provides guidance and training to Maintenance Workers;
• Assists customers using the homeowner's disposal facilities;
• Ensures that all white goods are properly processed prior to recycling;
• Assists with spill cleanup, onsite at the disposal facility as well as throughout the county;
• Coordinates various activities associated with repair and maintenance projects (e.g.,
paving, repairing sanitary sewer lines, rodding, and pressure cleaning operations);
• Transports crew and equipment to work site;
• May lead a crew in absence of Maintenance Crew Chief;
• Inspects, and reviews work of a crew engaged in a variety of basic maintenance,
construction and grounds keeping activities;
• May Lead grass cutting, sodding, seeding, and fertilizing activities;
• Leads playground equipment maintenance;
• Participates in the maintenance of building walks, gutters, catch basins, and retaining
walls, as well as concrete and asphalt paving projects;
• Completes daily and preventive maintenance reports;
• Trains staff;
• Implements safety procedures;
• Engages in safe working practices and complies with safety programs and guidelines;
• Reports and monitors unsafe working conditions;
• Complies with safety competencies.
REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
(The knowledge, skills and abilities listed in this specification are representative of the class but
are not an all- inclusive list.)
• Working knowledge of small engine equipment;
• Working knowledge of concrete, asphalt, masonry and carpentry work.
• Basic knowledge of storm sewers;
• Knowledge of single axle dump truck, trailer, utility bucket truck, snow plow, spreader, tank
truck, water truck and pickup truck;
• Working knowledge of and the ability to use methods, tools and equipment commonly
used in maintenance, construction, and grounds keeping activities;
• Knowledge of occupational hazards and applicable safety practices;
• Basic knowledge of computers;
• Ability to lead other employees in a variety of activities, maintain records, and prepare
reports;
• Ability to follow written and verbal instructions;
• Ability to perform activities requiring manual dexterity;
• Ability to perform basic data entry;
• Ability to work outside with regular exposure to severe weather, noxious fumes, high levels
of dust, etc.;
• Ability to perform medium to heavy manual labor;
• Ability to comprehend and comply to safety practices;
• Ability to maintain effective relationships with customers, employees and supervisors.
EMPLOYMENT STANDARDS:
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to completion of the tenth
grade; and two years of experience in maintenance, construction, or a related field.
CERTIFICATES AND LICENSES REQUIRED:
A valid driver's license.
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedWindow=0 2/83
3/2/2021 Job Bulletin
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, driving
record check, and a pre-employment physical examination to the satisfaction of the employer.
The appointee to this position will be required to participate in emergency callback staffing that is
subject to occur twenty-four hours a day/seven days a week (24/7) and may periodically require
working 12 to 16-hour shifts. Subject to working in adverse weather conditions and may be
exposed to raw waste or environments generating methane gas.
PREFERRED QUALIFICATIONS:
General knowledge of equipment, materials, methods, practices and tools used in the building
maintenance construction trade. Knowledge of the common hazards and necessary safety
precautions. Skill in the use of tools, equipment and materials pertinent to the trades. Ability to
read and follow written and oral instructions, diagrams and manufacturers' service manuals.
PHYSICAL REQUIREMENTS:
Must be capable of climbing 20 foot ladder, climb steps, and lift a minimum of 50 pounds. All
duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include exercise.
Fairfax County Government prohibits discrimination on the basis of race, color, religion,
national origin, sex, pregnancy, childbirth or related medical conditions, age, marital
status, disability, sexual orientation, gender identity, genetics, political affiliation, or
status as a veteran in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or
interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for
assistance. TTY 703-222-7314. EEO/AA/TTY.
APPLICATIONS MAY BE FILED ONLINE AT: Position #21-00346
http�gency.governmentjobs.com/fairfaxcounty/default.cfm SENIOR MAINTENANCE WORKER
3T
12000 Government Center Pkwy. Suite 270
Fairfax,VA 22035
703-324-4900
H RCe nt ra I @ fa i rfaxco u nty.g ov
Senior Maintenance Worker Supplemental Questionnaire
* 1. What is the highest level of education that you have completed?
❑ Less than 10th grade
❑ 10th to less than 12th grade
❑ High school diploma or GED
❑ Some college
❑ Associate's degree
❑ Bachelor's degree
❑ Master's degree
Doctorate degree
* 2. If you answered "Some college" for the highest level of education completed, please
indicate the number of quarter or semester hours you have completed towards a
related degree.
J Less than 45 quarter hours
.J 45 to less than 90 quarter hours
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedWindow=0 3/84
3/2/2021 Job Bulletin
❑ 90 to less than 135 quarter hours
❑ 135 to less than 180 quarter hours
❑ 180 or more quarter hours
❑ Less than 30 semester hours
30 to less than 60 semester hours
❑ 60 to less than 90 semester hours
❑ 90 to less than 120 semester hours
120 or more semester hours
Not applicable
* 3. How many years of full-time equivalent experience in maintenance, construction, or a
related field do you possess?
❑ None
❑ Less than one year
❑ One to less than two years
❑ Two to less than three years
❑ Three to less than four years
❑ Four to less than five years
Five years or more
* 4. Do you currently possess a valid driver's license?
J Yes
J No
* 5. If you responded "Yes" to the previous question, provide your license number, the
expiration date, and the state in which you are licensed. If you do not possess a
driver's license, enter "Not applicable."
* 6. This position is considered essential personnel and will be required to be available 24
hours/7 days a week (24/7) to respond to snow, flooding and other designated
emergencies. Are you able to perform this function?
J Yes J No
* 7. Please indicate any trades in which you have more than six months of work
experience. Check all that apply.
❑ Carpentry
❑ Underground utility installation
❑ Concrete flatwork
❑ Structural concrete
Landscaping
❑ Asphalt paving
❑ Brick and block masonry
J Plumbing
J Excavating
J Electrical
J None of the above
* 8. Do you have experience in the operation of front-end loaders of any size?
J Yes J No
* 9. Do you have experience with snow removal?
J Yes J No
* Required Question
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedWindow=0 4/85
3/2/2021 Job Bulletin
TOWN OF LEESBURG
Ze-e,s, invites applications for the position of:
Utility Plant Operator: Trainee, I, II
r -/NvN&-it,HntfMx91.,1centary or Senior (WPCD)
SALARY: $41,353.00 - $89,790.00 Annually
OPENING DATE: 01/11/21
CLOSING DATE: Continuous
NATURE OF WORK:
The Utilities Department is a hard working team of friendly professionals who strive together to
exceed excellence. The Water Pollution Control Division (WPCD)-is responsible for the safe
and efficient treatment of wastewater generated within the Leesburg service area and the
subsequent stabilization and disposal of the solid wastes produced to ensure the protection of
public health and the environment.
The WPCD is seeking an entry-level orjourney-level Utility Plant Operator.
What You'll Be Doing
This position involves entry-level orjourney-level technical work in the operation, maintenance
and cleaning of the wastewater treatment plant and other related facilities and equipment. Work
involves reading and recording gauges, instruments, and meters; regulating valves; drawing
samples; maintaining accurate records; performing tests; and maintaining plant facilities,
equipment and grounds.
The facility operates 24/7/365. This position will work rotating shifts (day/nights), including
weekends and holidays.
For a more detailed job description, please visit the Town's Job Descriptions page.
Career Development Program
The Town's Water Control Division offers a career development program. The purpose of the
program is to recognize and compensate individuals who have acquired additional or advance
work related knowledge, skills and abilities during their career with the Town's Utilities
Department. This program provides a career development plan based on an employee's
performance, training, licensure and length of service.
REQUIRED QUALIFICATIONS:
Utility Plant Operator Trainee
$41,353-$70,792 DOQ
HS/GED; ability to obtain a Class IV Wastewater Operator License for Water Pollution Control
within one (1)year of employment; ability to obtain a Class III Wastewater Operator License for
Water Pollution Control within three (3)years of obtaining Class IV license as issued by the
Virginia Department of Professional & Occupational Regulation (DPOR); possession of a valid
driver's license and a safe driving record; certifications in CPR/AED and First Aid or ability to
obtain within one (1) year of employment; knowledge in MS Suite applications and computer
program applications appropriate to the position; available and able to work various shifts
(nights, weekends and holidays).
$6
https://agency.governmentjobs.com/Ieesburgva/job_buIletin.cfm?jobID=2951182&sharedWindow=0 1/
3/2/2021 Job Bulletin
OR
Utility Plant Operator 1
$44,905-$76,882 DOQ
HS/GED; minimum of one (1) year of experience operating a water or wastewater treatment
plant facility; possession of a current Class III Virginia Wastewater Operators License for Water
Pollution Control as issued by Virginia Department of Professional & Occupational Regulation
(DPOR); water or environmental laboratory experience; possession of a valid driver's license and
a safe driving record; certifications in CPR/AED and First Aid or ability to obtain within one (1)
year of employment; knowledge and familiarity with Virginia Waterworks Regulations; knowledge
in MS Suite applications and computer program applications appropriate to the position;
available and able to work various shifts (nights, weekends and holidays).
OR
Utility Plant Operator II
$48,295-$83,085 DOQ
HS/GED; minimum of two (2) years of progressively responsible work in wastewater treatment;
possession of a Class II Wastewater Operator's License as issued by Virginia Department of
Professional & Occupational Regulation (DPOR); water or environmental laboratory experience;
possession of a valid driver's license and a safe driving record; certifications in CPR/AED and
First Aid or ability to obtain within one (1) year of employment; experience with industrial
computer control systems (SCADA) and process control system; available and able to work
various shifts (nights, weekends and holidays).
OR
Senior Utility Plant Operator
$52,446-$89,790 DOQ
HS/GED; minimum of five (5) years of progressively responsible work in water or wastewater
treatment; possession of a Class I Wastewater Operator's License as issued by the Virginia
Department of Professional and Occupational Regulation; possession of a valid driver's license
and a safe driving record; available and able to work various shifts (nights, weekends and
holidays).
PREFERRED QUALIFICATIONS:
Utility Plant Operator Trainee
Class IV Wastewater Operator License issued by the Virginia Department of Professional &
Occupational Regulation (DPOR); water or environmental laboratory experience; possession of a
valid commercial driver's license with appropriate endorsements and a safe driving record;
bilingual in English/Spanish.
OR
Utility Plant Operator I
Backflow device certification; experience with SCADA and Process Control Systems; completion
of VDH/VWEA Operators Short School —Virginia Tech; possession of a valid commercial driver's
license with appropriate endorsements and a safe driving record; bilingual in English/Spanish.
OR
Utility Plant Operator II
Backflow device certification; Associates or Bachelor's degree in Biology, Chemistry or other
related science; bacteriology laboratory experience; bilingual in English/Spanish.
https://agency.governmentjobs.com/leesburgva/job_bulletin.cfm?joblD=2951182&sharedWindow=0 2/87
3/2/2021 Job Bulletin
OR
Senior Utility Plant Operator
Supervisory and training experience; Associates or Bachelor's degree in Biology, Chemistry or
other related science; completion of VA Operators Short School, Level 3; possession of a valid
commercial driver's license with appropriate endorsements and a safe driving record; bilingual in
English/Spanish.
Compensation and Benefits
The Town of Leesburg is committed to providing competitive compensation and benefits, and
opportunities to grow one's career, all while making a significant impact on the operations and
quality of life in a thriving community.
The Town offers competitive compensation, affordable health insurance coverage, participation
in the Virginia Retirement System, an optional 457(b) retirement plan with a Town matching
contribution, flexible spending accounts, voluntary benefits, employee assistance program
(EAP), membership to the Town's full-service recreation center, an optional payroll Roth IRA, and
generous paid time off. For more information on the Town's robust benefits package, please visit
the Town's Employee Benefits page.
EOE/ADA.
APPLICATIONS MAY BE FILED ONLINE AT: Position #00711
http://www.leesburgva.gov UTILITY PLANT OPERATOR: TRAINEE, I, II OR SENIOR
(WPCD)
25 W. Market St. SY
Leesburg,VA 20176
jdidawick@leesburgva.gov
https://agency.governmentjobs.com/leesburgva/job_bulletin.cfm?joblD=2951182&sharedWindow=0 3/88
3/2/2021 Job Bulletin
CITY OF MANASSAS
invites applications for the position of:
�- Crew Leader, Water &
Sewer
SALARY: See Position Description
OPENING DATE: 09/02/20
CLOSING DATE: Continuous
DESCRIPTION:
Water& Sewer Department. Under limited supervision, the selected candidate will participate in
and provide onsite leadership for a crew of workers assigned to complete construction,
maintenance, and repair of distribution and collection infrastructure, service lines, and other areas
of the Public Works & Utilities Department.
Hiring Range for this position is: $48,755.20— $64,604.80
ESSENTIAL JOB FUNCTIONS:
Leads and performs work functions associated with installation, maintenance and repair of water
and sewer utility systems; locates water leaks, repairs pipe leaks; clears blocked pipes using
sewer jet and vacuum; installs pipe; cuts pipes; digs holes or trenches; installs new services, fire
hydrants and drinking fountains; turns water mains on/off; installs/replaces water meters; reads
meters; loads and unloads trucks; shovels materials, etc.
Monitors work in progress and insures compliance with established standards; advises crews in
techniques and practices; adheres to established safety procedures; monitors work environment
and use of safety equipment to ensure safety of employees and other individuals.
Leads and performs building, repair and maintenance of storm pipes, sewers, and drainage
components; prepares area for pipe placement; sets pipe to proper grade and alignment; cleans
and removes debris from wet wells, catch basins, storm drains and culvert pipes.
Conducts job planning, fills out work orders, purchase material/tools for job; maintains inventory of
equipment, parts and supplies; ensures availability of equipment, parts and supplies to complete
work assignments; collects and transports materials and supplies to job site; prepares requests for
and/or orders materials and supplies.
Acts on employee problems; and provides input regarding disciplinary action and employee
performance evaluations.
QUALIFICATIONS:
High school diploma or GED required; and four to six years of progressively responsible related
https://agency.governmentjobs.com/manassas/job_bulletin.cfm?joblD=2852744&sharedWindow=0 1/89
3/2/2021 Job Bulletin
experience; or any combination of education, training and experience which provides the required
knowledge, skills, and abilities to perform the essential functions of the job. Candidate must have
or have the ability to obtain a Class V Virginia Waterworks Operators License within 18 months of
hire. Must possess a valid Virginia State CDL with required endorsements.
SPECIAL REQUIREMENTS:
APPLICATIONS MAY BE FILED ONLINE AT: Position #641-03
http://www.manassascity.orgZjobs CREW LEADER, WATER&SEWER
HR
9027 Center Street
Suite 302
Manassas,VA 20110
hr@ci.manassas.va.us
https://agency.governmentjobs.com/manassas/job_bulletin.cfm?joblD=2852744&sharedWindow=0 2/90
Exhibit 6
HR Policy Edit — Policy 12.3(f) — Grievance Procedure
March 12, 2021 HR Committee Meeting
91
„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,C o u n ty of Frederick
I
Department of Human Resources
(540) 665-5668
Fax : (540) 665-5669
hr@fcva.us
To: Frederick County HR Committee
Frederick County Board of Supervisors
From: Michael Marciano, Director of Human Resources
Date: March 5, 2021
Re: HR Policy Edit—Policy 12.3(f)—Grievance Procedure
In coordinating a recent Grievance Panel Hearing for Frederick County, the panel members struggled
with the scope of their duties under our current HR Grievance Policy. To provide guidance for future
grievance panels, the Director of Human Resources recommends that the Human Resources
Committee, and, subsequently the Board of Supervisors, approve the following modification to the
policy: "The panel's decision can affirm, reverse or modify the discipline that is being grieved.”
92
XII. GRIEVANCE POLICY AND PROCEDURE
12.1 Policy
It shall be the policy of the Board of Supervisors to encourage resolution of employee problems and complaints
wherein employees can freely discuss their concerns with immediate supervisors and upper management levels.
However,to the extent such concerns cannot be resolved;the grievance procedure shall afford an immediate and fair
method for the resolution of disputes which may arise between an agency and its employees.The grievance procedure
shall include:
a. Definition of Grievance
A grievance shall be a complaint or dispute by an employee relating to his employment,including but not
necessarily limited to (i)disciplinary action,including dismissals,disciplinary demotions and suspensions,
provided that dismissals shall be grievable whenever resulting from formal discipline or unsatisfactory job
performance; (ii)the application of personnel policies,procedures,rules and regulations,including the
application of policies involving matters referred to in sub-section(B)(iii)below; (iii)discrimination on the
basis of race,color,creed,religion,political affiliation,age,disability,national origin or sex;and(iv)acts of
retaliation as the result of the use of or participation in the grievance procedure or because the employee has
complied with any law of the United States or of the Commonwealth,has reported any violation of such law to
a governmental authority,has sought any change in law before the Congress of the United States or the
General Assembly,or has reported an incidence of fraud,abuse,or gross mismanagement.For the purposes of
clause(iv)the original sanction can not be increased.
b. Management Responsibilities
Management reserves the exclusive right to manage the affairs and operations of County government.
Accordingly,the following complaints are not grievable: (i)establishment and revision of wages or salaries,
position classifications or general benefits; (ii)work activity accepted by the employee as a condition of
employment or work activity which may reasonably be expected to be a part of the job content; (the
measurement and assessment of work activity through a performance evaluation shall not be grievable
except where the employee can show that the evaluation was arbitrary or capricious); (iii)the contents of
ordinances,statutes or established personnel policies,procedures,rules and regulations; (iv)failure to
promote except where the employee can show established promotional policies or procedures were not
followed or applied fairly; (v)the methods,means and personnel by which such work activities are to be
carried on; (vi)the hiring,promotion,transfer,assignment and retention of employees within the agency
(provided such actions do not constitute disciplinary actions);and (vii)the relief of employees from duties of
the agency in emergencies. In any grievance brought under the exception to Section 12.1 B (vi)the action
shall be upheld upon a showing by the agency that: (i)there was a valid business reason for the action,and
(ii)the employee was notified of such reason in writing prior to the effective date of the action.
C. Coverage of Personnel
All regular,full time and part time County personnel,excluding probationary employees,are eligible to file
grievances as provided in this section with the following exceptions:
1. Appointees of the Board of Supervisors including the County Administrator,and members of the
various Boards,Commissions,or Agencies of the Board of Supervisors.
2. Constitutional Officers,however,the employees of a Constitutional officer shall be included within
the County grievance procedure provided that the Constitutional Officer and the County have both
agreed that these employees shall be included within the County's personnel system.
3. Agency and/or Department Directors.
4. Employees whose terms of employment are limited by law.
93
5. Temporary,limited term and seasonal employees.
An employee who has voluntarily resigned shall not have access to the County grievance procedure,except to grieve a
resignation resulting from formal discipline,unsatisfactory job performance,or an involuntary resignation.Such
grievance must be filed within thirty(30)calendar days of the dismissal date.
Any grievance initiated by a regular,classified County employee prior to separation from County service may,at the
employee's option,continue to be processed through the grievance procedure.
After the initial filing of a written grievance,failure of either party to comply with all substantial procedural
requirements of the grievance procedure without just cause will result in a decision in favor of the other party on any
grievable issue provided the party not in compliance fails to correct the non-compliance within five(5)work days of
receipt of written notification by the other party of compliance violation. Such written notification by the grievant
shall be made to the County Administrator. Failure of either party without just cause to comply with all substantial
procedural requirements at the panel hearing shall result in a decision in favor of the other party.
12.2 Determination of Grievability
If some question should exist concerning the grievability of a specific problem and if the question cannot be resolved
to the satisfaction of both the employee and his supervisor at the departmental level,the employee may within ten
(10)work days make a request to the County Administrator for a ruling of grievability who shall respond within ten
(10)work days.
In any case,no complaint may be addressed beyond the County Administrator level before grievability has been
determined. Only after grievability has been determined shall a grievance be processed through the grievance panel
stage. Decisions of the County Administrator may be appealed by the employee within five(5)work days to the
Frederick County Circuit Court for a hearing de novo on the issue of whether or not the grievance qualifies for a panel
hearing. Proceedings for review of the decision of the County Administrator shall be instituted by filing a notice of
appeal with the County Administrator within five(5)work days from the date of receipt of the decision and giving a
copy,thereof,to all other parties. Within five(5)work days thereafter,the County Administrator shall transmit to the
Clerk of the Court to which the appeal is taken a copy of the decision of the County Administrator,a copy of the notice
of appeal,and the exhibits. A list of the evidence furnished to the court shall also be furnished to the grievant. The
failure of the County Administrator to transmit the record within the time allowed shall not prejudice the rights of the
grievant.The court,on motion of the grievant,may issue a writ of certiorari requiring the County Administrator to
transmit the record on or before a certain date. Within thirty(30) days of receipt of such records by the clerk,the
court,sitting without a jury,shall hear the appeal on the record transmitted by the County Administrator and such
additional evidence as may be necessary to resolve any controversy as to the correctness of the record. The court,in
its discretion,may receive such other evidence as the ends of justice require. The court may affirm the decisions of
the County Administrator or may reverse or modify the decision. The decision of the court shall be rendered no later
than the fifteenth(15) day from the date of the conclusion of the hearing. The decision of the court is final and is not
appealable.
12.3 Grievance Procedure
An employee wishing to file a grievance shall have the right to follow all steps of this procedure as listed below with
complete freedom from reprisal. This does not,however,confer the right upon anyone to make slanderous or libelous
statements. The use of recorders is not permitted in the management steps.
STEP I An employee,who has a grievance,as defined herein,shall within thirty(30)calendar days of the occurrence
of the action or event causing the grievance or of the date when the employee could have reasonably been expected to
have learned of the act or event,contact his immediate supervisor for a discussion of the grievance. The supervisor
shall meet with the employee within five(5)work days to discuss the grievance. The supervisor shall give the
employee a reply within five(5)work days following the meeting.
STEP II If the grievance is not resolved as a result of STEP I,the employee may within five(5)work days,thereafter,
file a written grievance with their Department Head. Other arrangements for submission of a grievance such as a
personal interview or tape recording will be made available for the visually-impaired or those with motor
94
impairments. The employee must be sure that the grievance is complete in all detail at this stage of the procedure.
The Department Head will then within five (5)work days meet with the employee to discuss the grievance. The
Department Head will inform the employee in writing of his decision and the reasons therefore within five (5)
calendar days following the meeting.
STEP III If the Department Head's response does not resolve the grievance,the employee may within ten (10)work
days thereafter file a written request for a hearing with the County Administrator containing the employee's
explanation of what has occurred. A copy shall also be sent to the employee's Department Head. Upon receipt of the
written request for a hearing,and verification that Steps I and II have been exhausted,the County Administrator shall
within (5)work days schedule the hearing requested. The County Administrator may request the presence of the
Department Head or any other County official at the hearing and the employee may also have a representative of his
choice present.The County Administrator shall give the employee a written reply or a method understood by
complainant within five (5)work days after the conclusion of the hearing. A copy of the reply shall be sent to the
employee's Department Head.
STEP IV If the County Administrator's reply does not resolve the grievance,the employee may within seven(7)work
days,thereafter,request in writing to the County Administrator that his grievance be submitted to a panel hearing.
In submitting this written request it is not necessary that the employee again provide a written explanation of what
has occurred as this was contained in his written request submitted at STEP II and III and as part of the record will be
made available to the grievance panel.
Within ten(10)work days after the date of the written request for a panel hearing,the HR Department will provide a
list of at least five(5)prospective panel members to The Department Head and the grievant. To insure an impartial
panel,such panel shall not be composed of any persons having direct involvement with the grievance being heard,or
with the problem giving rise to the grievance;for example,the grievant,the Department Head,supervisors replying at
any management step,representatives of the grievant at the third step and witnesses who have appeared at any
management step. In addition,managers who are in a direct line of supervision of a grievant are also excluded from
serving as panel members. Also,no attorney having direct involvement with the subject matter of the grievance,nor a
partner,associate,employee or co-employee of such an attorney shall serve as a panel member.
Furthermore,the following relatives of a participant in the grievance process or a participant's spouse shall not serve
as panel members,i.e., spouse,parent,child,descendants of a child,sibling,niece,nephew and first cousin.
Additionally,due to their sensitive relationships to the grievance process,employees in the personnel classification
series shall not serve as panel members. Three(3)members who will constitute the panel shall be selected within ten
(10)work days from this list-one member shall be chosen by the Department Head;one member shall be chosen by
the grievant,and the remaining member shall be selected by the first two appointees and shall serve as the
chairperson. In the event that agreement cannot be reached as to the third panel member,the Chief Judge of the
Circuit Court will select the third member. The panel hearing shall be scheduled to occur within thirty(30)calendar
days from the date that the third panel member is selected.The panel has the responsibility to interpret the
application of appropriate County policies and procedure in the case. It does not have prerogative to formulate or to
change policies or procedures.
The employee may have present at the hearing a representative or legal counsel at his own expense. Copies of the
written record in the case from STEP II and III shall be provided the panel members by the County.
The conduct of the hearing shall be as follows:
The County shall provide a copy of the record to the panel,the supervisor,and the grievant.
a. The panel may at the beginning of the hearing ask for statements clarifying the issues involved.
b. Exhibits,when offered,may be received in evidence by the panel,and when so received shall be marked and
made part of the record.
C. The employee and supervisor,or their representative,shall then present their claim and proofs and witnesses
95
who shall submit to questions or other examination. The panel may at its discretion,vary this procedure but
shall afford full and equal opportunity to all parties and witnesses for presentation of any material or relevant
evidence.
d. The parties may offer evidence and shall provide such additional evidence as the panel may deem necessary
for an understanding and determination of the dispute. The panel shall be the judge of relevancy and
materiality of the evidence offered. All evidence shall be taken in the presence of the panel and of the parties.
e. All evidence taken by the panel shall be under oath.
f. The majority decision of the panel shall be rendered within ten(10)work days of the conclusion of the
hearing and shall be final and binding and consistent with law and written policies.The panel's decision can
affirm,reverse or modify the discipline that is being grieved.
g. The parties should not discuss the substance of any grievance or the problem giving rise to the grievance with
any panel members prior to or subsequent to the hearing. Any matters requiring the attention of the panel
should be communicated in writing with copies to all parties.
h. The panel shall have the authority to establish such other procedures for the hearing as are consistent with
state law.
12.4 Compensation and Expense Reimbursement Guidelines
a. Non-County employees serving as panel members are not compensated or reimbursed for any expenses. The
time spent by County employees who serve as witnesses or panel members during normal working hours
shall not have this time charged against any leave. It is expected that the number of witnesses called would
remain within reasonable limits.
b Grievant's who are still employed by the County are compensated at their regular rate of pay for the time
spent during normal working hours in the management-step meetings,the panel hearings and other hearings
provided in the procedure. This compensation is not charged against any leave.
C. Employees who are grieving termination are not compensated except in cases where a panel decision results
in reinstatement with back pay.
d. The grievance procedure is designed for an employee to go through the process without the necessity for
representation. While the employee has the freedom to select a representative of his choice if desired,there
is no provision for any compensation or expense reimbursement for a representative,whether such person is
a County employee or someone outside of County service.Additionally,there is no provision for any
compensation or expense reimbursement for a representative regardless of the outcome of the grievance
process.
12.5 Anneal of a Panel Decision
a. If a written request to reconsider the panel decision is submitted by either party within five(5)work days of
receipt of the decision,the panel by majority vote may elect to review its decision and/or reopen the hearing
for a good cause shown.
b. Any challenge of a panel decision on the grounds of inconsistency with law and written policy shall be
submitted by either party within five (5)work days to the County Administrator.
C. The County Administrator may on his own action remand to panel for further consideration a decision which
appears to be inconsistent with law or written policy.
d. Either party may petition the Frederick County Circuit Court for an order requiring implementation of the
decision of the panel.
96
12.6 Retention of Records
All complaints received by the County Administrator and responses from the panel will be kept by the HR Department
for a period of three years.
Updated/Approved: 02/13/2013
97
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: Consent Agenda
Title: Resolution Proclaiming National Telecom m un icators Week
Attachments:
BOS03-24-21 ResNatffelecommWeek.pdf
98
RESOLUTION PROCLAMING
NATIONAL TELECOMMUNICATOR'S WEEK
FREDERICK COUNTY,VIRGINIA
APRIL 11-17,2021
WHEREAS,emergencies can occur at any time that require police,fire or emergency medical services; and
WHEREAS,when an emergency occurs,the prompt response of police officers,firefighters and paramedics
is critical to the protection of life and preservation of property; and
WHEREAS,the safety of our police officers and firefighters is dependent upon the quality and accuracy of
information obtained from citizens who telephone the Frederick County Department of Public Safety
Communications Center; and
WHEREAS, Public Safety Dispatchers are the first and most critical contact our citizens have with
emergency services;and
WHEREAS, Public Safety Dispatchers are the single vital link for our police officers and firefighters by
monitoring their activities by radio,providing them information, and ensuring their safety; and
WHEREAS, Public Safety Dispatchers of Frederick County,Virginia have contributed substantially to the
apprehension of criminals, suppression of fires and treatment of patients; and
WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the
performance of their job in the past year.
NOW THEREOFRE BE IT RESOLVED that the Board of Supervisors of Frederick County,Virginia does
hereby proclaim the week of April 11-17, 2021 to be National Telecommunicator's Week in Frederick County, in
honor of the men and women whose diligence and professionalism keep our county and citizens safe.
Adopted this 24th day of March,2021.
Charles S. DeHaven,Jr., Chairman Shawn L. Graber
J. Douglas McCarthy Robert W.Wells
Blaine P. Dunn David D. Stegmaier
Judith McCann-Slaughter
A COPY ATTEST
Kris C. Tierney
Frederick County Administrator
RES-
99
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: Consent Agenda
Title: Letter to Governor in Support of HB2322/SB1469 regarding Establishment of the Opioid
Abatement Authority
Attachments:
BOS03-24-21 LetterSupportOpioidAbatementAuthority.pdf
100
COUNTY OF FREDERICK
r
Roderick B.Williams
County Attorney
540/722-8383
Fax 540/667-0370
E-mail rwillia@fcva.us
MEMORANDUM
TO: Board of Supervisors
FROM: Roderick B. Williams, County Attorney
DATE: March 17, 2021
RE: Opioid Litigation—Letter to Governor in Support of HB2322/SB 1469 regarding
Establishment of a State Opioid Abatement Authority
This is a request to the Board of Supervisors to authorize staff to send the attached letter
to the Governor, regarding the above legislation passed at the most recent General Assembly
Session.
Last year,the Board authorized the County's participation in the litigation brought by
over 50 different localities in Virginia against opioid manufacturers, distributors,retailers, and
pharmacy benefit managers to recover damages against them from their role in the opioid
epidemic. The Board's authorization approved the County's retention of a law firm consortium
that is representing the various localities.
As the Board may be aware, including from popular media reporting, several cases are
progressing toward settlements or, failing that, trials. The prospective settlements being
negotiated on behalf of the Virginia localities will likely provide for payments both directly to
localities and directly to the state. The direct payments to localities will avoid some of the
problems that resulted following the national tobacco litigation several years ago. With a portion
of the settlement proceeds nonetheless likely to flow to the state, however,the need for a
workable mechanism to administer the proceeds has arisen.
The General Assembly passed HB2322 and SB1469 providing for the establishment of a
state Opioid Abatement Authority. The legislation would provide for the following as members
of the Authority's Board: (i)the Secretary of Health and Human Resources, (ii)two members of
the General Assembly, (iii) an elected member of a local governing body, (iv)two community
107 North Kent Street • Winchester, Virginia 22601
101
services board representatives, (v)two medical professionals, (vi) one sheriff, (vii) one local
government attorney, and (viii) one representative of the addiction and recovery community.
The current form of the legislation,including specifically the composition of the
Authority, represents a delicate balance struck and purpose of the letter is to encourage the
Governor to maintain that balance and not make amendments to the composition of the
Authority's Board. As the letter states, the legislation as written has given careful consideration
"to find a workable balance amongst the members while maintaining a well-sized board and one
designed to be free from undue influence of special interests."
The Governor's action deadline on the legislation is March 31 and, accordingly, staff
requests Board authorization for staff to send the attached letter.
Attachment
102
March , 2021
VIA EMAIL
The Honorable Ralph Northam
P.O. Box 1475
Richmond, VA 23218
RE: Support HB 2322/SB 1469
Dear Governor Northam:
Frederick County writes to express its strong support for House Bill 2322/Senate Bill 1469, as
currently drafted, which would establish the Opioid Abatement Authority to ensure the fair and orderly
distribution of opioid litigation recoveries to local and state governments. This legislation is important in
helping Virginia maximize its share of opioid litigation recoveries achieved on a national level.
The subject of this legislation is the culmination of many months of discussion between local
governments and the Office of the Attorney General ("OAG") on how best to manage and allocate any
settlement funds received through the ongoing parallel litigation efforts of state and local governments
to recover costs associated with opioid addiction. It is the product of a healthy give and take between
the OAG and representatives of local government, and it has now been thoroughly vetted and nearly
unanimously endorsed by both houses of the General Assembly. It strikes a delicate balance between
the interests of both state and local government in maximizing the impact of funding for the treatment,
prevention and reduction of opioid use and misuse.
One important aspect of the delicate balance struck by this legislation is the size and
composition of the Board that will govern the Authority. As constituted in the legislation, the Board is
composed of (i) the Secretary of Health and Human Resources, (ii) two members of the General
Assembly, (iii) an elected member of a local governing body, (iv) two community services board
representatives, (v) two medical professionals, (vi) one sheriff, (vii) one local government attorney, and
(viii) one representative of the addiction and recovery community. The membership was carefully
crafted to represent those who have been at the forefront of combatting Virginia's opioid epidemic who
will be uniquely able to draw upon their experiences, from a variety of backgrounds to evaluate how to
allocate settlement funds for their highest and best use. Careful consideration of the parties to the
anticipated settlements as well as the legislative patrons was given to find a workable balance amongst
the members while maintaining a well-sized board and one designed to be free from undue influence of
special interests. We strongly advocate against any changes to that very important Board composition
and ask you to sign the bills into law without any amendments.
103
The Hon. Ralph Northam
March , 2021
Page 2
Thank you in advance for your support of this important piece of legislation.
With best regards, I am
Sincerely yours,
On behalf of: [to be inserted]
180621230
104
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: County Officials
Title: Committee Appointments
Planning Commission - Opequon District Representative
4-year term of Robert S. Molden expires: 04/07/21
Mr. Molden is eligible and willing for reappointment.
Frederick Water Board of Directors - Frederick County Representative
4-year term of Tom Simon expires 04/15/21
Mr. Simon is eligible and willing for reappointment.
Social Services Board-Red Bud District Representative
Vacancy following term expiration on 06/30/20
See attached application of Kelley Luckett
Attachments:
BOS03-24-21 Board Comm itteeAppts_Redacted.pdf
105
.r
COUNTY of FREDERICK
Office of the County Administrator
tigGl\'f
173_ Tel: 540.665.6382
Fax: 540.667.0370
MEMORANDUM
TO: Board of Supervisors
FROM: Ann W. Phillips, Deputy Clerk
DATE: March 18, 2021
RE: Committee Appointments
Listed below are the vacancies/appointments due through April 2021 . As a
reminder, in order that everyone have ample time to review applications, and so they can
be included in the agenda, please remember to submit applications prior to Friday agenda
preparation. Your assistance is greatly appreciated.
MARCH 2021
Conservation Easement Authority
Bryan J. Green — Frederick County Representative
504 Heishman Lane
Winchester, VA 22602
Phone: (540)877-1844
Term Expires: 03/14/21
Three-year term
(The Conservation Easement Authority was established in August 2005. The
Authority consists of seven citizen members, one member from the Board of Supervisors
and one member from the Planning Commission. Members should be knowledgeable
in one or more of the following fields: conservation, biology, real estate and/or rural
land appraisal, accounting, farming, or forestry. Members serve a three-year term
and are eligible for reappointment.)
APRIL 2021
Planning Commission
106
Memorandum — Board of Supervisors
March 18, 2021
Page 2
Robert S. Molden — Opequon District Representative
230 Dependence Lane
Middletown, VA 22645
Home: (540)869-3994
Term Expires: 04/07/21
Four-year term
(Mr. Molden is willing to continue serving.)
Frederick Water Board of Directors
Tom Simon — Frederick County Representative
2130 First Street
Middletown, VA 22645
Home: (540)869-3821
Term Expires: 04/15/21
Four-year term
(Mr. Simon is willing to continue serving.)
(Frederick Water Board of Directors is composed of five members as stated in their
Articles of Incorporation. Members serve a four-year term and are eligible for
reappointment.)
VACANCIES/OTHER
Social Services Board
Ryan C. Shaw — Red Bud District Representative
110 Foxglove Drive
Winchester, VA 22602
Phone: 877-4978
Term Expires: 06/30/20
Four-year term
(See Attached Application of Kelley Luckett.)
(The Social Services Board is comprised of seven members, one member from
each magisterial district and one member at large. Members serve a four-year term and
are limited to two consecutive terms.)
AWP/tjp
107
Memorandum — Board of Supervisors
March 18, 2021
Page 3
Attachment
U:\TJP\committeeappointments\MmosLettrs\BoardCommitteeAppts(03242021 BdMtg).docx
108
INFORMATIONAL DATA SHEET
FOR
FREDERICK COUNTY BOARD OF SUPERVISORS
COMMITTEE APPOINTMENTS
ELAINE DUNN RED BUD District Supero isor,would like to
nominate you to serve on the SOCIAL SERVICES COMMITTEE
As a brief personal introduction to the other Board members, please fill out the information requested below for
their review prior to filling the appointment. (Please Print Clearly. Thank You.)
Name KELLEY LUCKETT Hume Phnni-
Address: 211 REBECCA DRIVE Office Phone:
WINCHESTER,VA 22602 Cell/Mobile:
11w-
Fax:
Employer- WOODMARK Email: 4Givenaanftmail.corn
Occupation: CUSTOMER CARE PROFESSIONAL
Civic/Community Activities:
Will Vnr- _Be Able To Attend This Coi:: tt �ti Ra+ri�lwrly Cr6.-rrivilor11 AAaMinrr On-
2ND TUESDAY Yes: x No:
Do You Foresee Any Possible Conflicts Of Interest 'Which Might Arise By Your Serving On
This Committee? Yes: No: x Explain:
Additional Information Or Comments You Would Like To Provide(If you need more space, please
use the reverse side or include additional sheets):
Applicant's Signature: Date: 3
1\UIIIllItlLlEi�Jl111C1Vl�UI` , h.lfllll11C114S. "�lie'y'L'uC ou+.u.i:11.�F,d oin.operated
She currently works for Woodmark working with customer relations. She has excellent people skills,is empathic to those in need,and
recognizes that money needs to be used wisely. I would highly recommend her for this position.
Please clihmit form to:
Frederick County-Administrator's Office
107 North Kent Street
Winchester.VA 22601
oremailto: ipricc rl fco;t us or jlibbs afc%ti.us
(03,(04!15)
109
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: County Officials
Title: Employee Grievance Panel Pool
Because of attrition, there is a need to increase the pool of available Grievance Panel members.
Applicants who have management and supervisory experience or those who are human resources
professionals are encouraged to apply. Those appointed to the Grievance Panel Pool may be
called to serve on a specific employee Grievance Panel on an as needed basis.
See the attached application of Doug Rinker.
Attachments:
BOS03-24-21 Ri n kerApp_Red acted.pdf
110
INFORMATIONAL DATA SHEET
FOR
FREDERICK COUNTY BOARD OF SUPERVISORS
COMMITTEE APPOINTMENTS
Please provide the following information for review by the Board of Supervisors regarding your interest in
serving on Grievance Panel Please print clearly if filling
out by hand. Thank You.
Name: Douglas C.Rinker Home Phone:
Address: 1075 Dicks Hollow Road Office Phone:
Winchester,VA 22603 Cell/Mobile:
Fax:
Employer: Winchester Equipment Company Email: doug@winchesterequipment.com
Occupation: Chairman of the Board
Civic/Community Activities. EDA,Bank of Clarke County Board of Directors,Winchester Equipment Company Board
Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On:
The Grievance Panel meets on demand Yes: X No:
Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On
This Committee? Yes: No: x Explain:
Additional Information Or Comments You Would Like To Provide(If you need more space,please
use the reverse side or include additional sheets):
Applicant's Signature: Date: 3-15-21
Nominating Supervisor's
Please submit form to:
Frederick County Administrator's Office
107 North Kent Street
Winchester,VA 22601
or email to: tpricenafcva_us or_jtibbspa,feva.us
(08/06/2020)
111
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
��GrN Agenda Section: County Officials
Title: Invitation for a Joint Meeting from the School Board
Attachments:
BOS03-24-21 InvitationJointMeeting.pdf
112
f
COUNTY of FREDERICK
Office of the County Administrator
y�gGl\'f
Tel: 540.665.6382
Fax: 540.667.0370
MEMORANDUM
To: Board of Supervisors
From: Ann W. Phillips, Deputy Clerk
Frederick County Board of Supervisors
Date: March 19, 2021
Re: Invitation for Joint Meeting with the School Board
Attached is a copy of the email received in the County Administration office on
Thursday, March 18, from the Chairman of the School Board proposing the
scheduling of a joint meeting between the Board of Supervisors and the School
Board on March 31.
If the Board should desire to schedule this meeting, a location and meeting start
time will need to be determined.
107 North Kent Street•Winchester, Virginia 22601
113
Kris Tierney
From: Jay Foreman <foremanj@fcpssb.net>
Sent: Thursday, March 18, 2021 11:03 AM
To: Chuck Dehaven
Cc: Kris Tierney; David Sovine
Subject: '[External]'Joint Meeting
Chairman Dehaven,
Good morning. I wanted to reach out to you regarding scheduling a joint meeting between the Board of Supervisors and the School
Board. If your board members would like to meet, I would propose we look at March 31. 1 believe both boards have a finance meeting
that evening, so that should help with scheduling conflicts. If this date works,we would be happy to host or come to you,whichever is
most convenient. If this is acceptable to your board,please confirm that this works and provide us with an agenda of topics you would
like to cover. If this date does not work, please feel free to propose other options.
Thank you,
Jay
CONFIDENTIALITY NOTICE. This email message and any attachments are for the sole use of the intended recipient and
may contain confidential or privileged information. Any unauthorized review, use, disclosure or distribution is prohibited
and may be a violation of law. If you are not the intended recipient or a person responsible for delivering this message to
an intended recipient, please contact the sender by reply email and destroy all copies of the original message. All
communications may also be subject to Virginia's Freedom of Information Act
1
114
'r
` r Board of Supervisors
Agenda Item Detail
Meeting Date: March 24, 2021
��Gt• Agenda Section: Committee Business - Human Resources Committee
Title: Flightline Services Supervisor Position Creation
The Committee recommends approval of the creation of a "Flightline Services Supervisor"
position (Range 5). If the Flightline Services Supervisor is added to the Salary Administration
Program, the Executive Director of the Winchester Regional Airport Authority indicated this
position will be filled only if the budget allows.
Attachments:
BOS03-24-21 Human ResCommitteeAgendaltem9A_Redacted.pdf
115
Exhibit A
Request for New Position by
Winchester Regional Airport
March 12, 2021 HR Committee Meeting
116
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,C o u n ty of Frederick
I
Department of Human Resources
(540) 665-5668
Fax : (540) 665-5669
hr@fcva.us
To: Frederick County HR Committee
Frederick County Board of Supervisors
From: Michael Marciano, Director of Human Resources
Date: March 5, 2021
Re: Winchester Regional Airport Request for New Position
Winchester Regional Airport is requesting that a Flightline Services Supervisor be added to Frederick
County Salary Administration Program (SAP). The Human Resources Department has reviewed the
job description submitted for the position, studied the position listed in the County's SAP, considered
the desire of the Winchester Regional Airport Authority's desire to add this position under its
Staffing/Operations Plan, and analyzed the salaries of other counties/entities throughout the region. It
is the recommendation of the Director of Human Resources that the Human Resources Committee,
and, subsequently the Board of Supervisors, approve the creation of a Flightline Services Supervisor
for Winchester Regional Airport. If the Flightline Services Supervisor is added to the SAP, the
Airport's Executive Director indicated this position will only be filled if the budget allows.
117
a�ST E R RFGi
WINCHESTER REGIONAL AIRPORT
491 AIRPORT ROAD
WINCHESTER, VIRGINIA 22602
EST.1967 (540) 662-5786
�,00Rr AUIVN6 L
MEMORANDUM
To: Frederick County Human Resources Committee
From: Nick Sabo, Winchester Regional Airport Authority Executive Director
Date: March 2, 2021
RE: New Position Request Justification
The Winchester Regional Airport Authority (WRAA) requests that a new grade 5 position be added to
the Frederick County Salary Administration Program (SAP). The position is a Flightline Services
Supervisor and the incumbent would be responsible for the following:
- Oversee flight line services, including but not limited to, development and implementation of
standard operating procedures, establishing customer service protocols, and ensuring
equipment is safe and serviceable.
- Manage the training program for flight line and customer service operations.
- Manage the duty schedule for flight line services and ensure adequate manpower to sustain
normal capabilities during employee absences, holidays, events, and any other staffing
situations as they arise.
- Conduct routine documented safety inspections on all flight line equipment and infrastructure,
and ensure compliance with local, state, and federal regulations.
- Oversee the preventative maintenance of the fuel farm and flight line equipment; ensure
sufficient inventory of replacement parts.
- Maintain oversight of the inventory of fuels, lubricants, and other items for resale.
- Assist in development of annual maintenance and repair budgets.
- Assist in emergency response of aircraft incidents and recovery of airport operations.
POSITION JUSTIFICATION: This new position would create a mid-level growth opportunity for
airport personnel. Furthermore, many of the duties currently fall under the responsibility of the Airport
Operations Supervisor. However, these tasks require constant attention since they relate directly to
the safety, security, and efficiency of our operations. The airport would be better served to have
118
Page 2 Position Justification Memorandum
these duties reallocated from the Airport Operations Supervisor and assigned to an individual who
can dedicate the requisite time and focus to these responsibilities. The preference is to get the
Flightline Services Supervisor position established on the SAP, and fill when the budget allows.
SALARY JUSTIFICATION: The SAP has the `standard' Flightline Technician position is a Grade 4,
therefore it follows that the Flightline Services Supervisor position should be at least one grade above
it, as this person will be responsible for the training and technical standards applied by the Flightline
Technician staff. Furthermore, the proposed grade 5 salary range ($39,638 —$63,334) is in keeping
with positions that require similar skills and responsibilities at surrounding localities. Therefore,
please accept the following for general comparison purposes only.
LOCALITY POSITION SALARY
City of Winchester Automotive Mechanic $39,520
Town of Leesburg Utility Plant Operator $41,353 - $70,792
City of Manassas Crew Leader, Water & Sewer $48,755 - $64,604
Shenandoah Valley Regional Flightline Services/Emergency $33,421 - $51,942
Airport Technician
City of Harrisonburg Crew Supervisor $41,454 - $69,721
Fairfax County Senior Maintenance Worker $35,775 - $59,626
AIRPORT AUTHORITY POSITION: The WRAA board of directors approved a Staffing/Operations
Plan at its regular scheduled business meeting on October 10, 2019. At that meeting, the board
agreed to create this new position. The full plan is enclosed.
We appreciate the continued support of Frederick County. Please contact me directly if you have
questions or need additional information.
Sincerely,
Nick Sabo, A.A.E.
Executive Director
Enclosures: FY 2022 Budget Form
2019 WRAA Staffing/Operations Plan Proposal
119
Position Title: Flightline Services Supervisor Date Position Created: 3/1/2021
Department: Airport Reports To: Operations Manager
❑ Exempt ® Non-Exempt Date Prepared: Prepared By: Executive Director
Range: $39,638 — $63,334 Grade: 5 Salary:
6G/L Line Item: 4-017-081090-000-TBD
Job Purpose: Enhances the safety, security, and efficiency of airport operations by diligent oversight and
standardization of flight line services and related work. Performs related duties as assigned.
The requirements for this position include, but are not limited to, those outlined below. All job functions,
education and experience, general knowledge and abilities, and physical requirements are subject to
possible modification to reasonably accommodate individuals with disabilities to enable them to perform
the essential functions of the job. This document does not create an employment contract, implied or
otherwise. It is the employer's discretion to add or change the duties or requirements of this position at
any time.
• Oversee the quality delivery of flight line services, including but not limited to, development and
implementation of standard operating procedures, establishing customer service protocols, and
ensuring safe and serviceable equipment
• Manage the training program for flight line and customer service personnel including delivery of
fuels and lubricants, towing, oxygen, lavatory, and de-icing services
• Conduct routine documented safety inspections on all flight line equipment and infrastructure, and
ensure compliance with local, state, and federal regulations
• Oversee the preventative maintenance of the fuel farm and flight line equipment, and ensure
sufficient inventory of replacement parts
• Coordinate transportation services for crews and passengers
• Manage the duty schedule for flight line services and ensure adequate manpower to sustain normal
capabilities during employee absences, holidays, events, and any other staffing situations as they
arise
• Assist in development of annual maintenance and repair budgets
• Assist in emergency response of aircraft incidents and recovery of airport operations
• Performs on-call duties outside of regular staffed hours, as required
• Performs all other related duties and functions as directed by the Executive Director/Airport
Manager
Education: High School education minimum; 2-year degree preferred. Must pass NATA Safety 1s' Line
Service Training Course as a condition of employment
Experience: 2 years of qualified supervisory or management experience preferred
Knowledge/Skills: Ability to work independently with minimum supervision and follow oral and written
instructions. Ability to establish and maintain effective working relationships with coworkers and to deal
professionally, courteously, and effectively with the general public. Must be able to operate basic
computer software programs. Must be able to operate aircraft refuelers, aircraft tugs, and maintenance
equipment without the aid of special devices.
120
Physical Demands: Must be able to climb ladders, stand, stoop, lift items over 50 pounds. Able to work
flexible shifts including nights, holiday hours, weekends and overtime as needed or directed. Proper
uniform attire must be worn at all times to include hearing protection. Primary duties require working
outside in all weather conditions.
- - I - . • •
Must possess valid driver's license, be insurable, and pass a background check.
Number of Employees Supervised: 0 Number of Subordinate Supervisors Reporting to Job: 0
Department Director: Date:
HR Director: Date:
121
2021-2022 NEW POSITION REQUEST
DEPARTMENT Winchester Regional Airport Authority DEPARTMENT CODE 17
PLEASE INCLUDE:
• NEW POSITION TITLE, ASSOCIATED FRINGES, AND ALL OPERATING AND CAPITAL ASSOCIATED WITH NEW POSITION ON THIS FORM
• JUSTIFICATION FOR NEW POSITION ON SEPARATE SHEET- REQUIRED
• ONLY ONE NEW POSITION AND ASSOCIATED OPERATING AND CAPITAL PER PAGE
**DO NOT INCLUDE NEW POSITIONS AND ASSOCIATED OPERATING AND CAPITAL IN DEPARTMENT BUDGET REQUEST - USE THIS FORM ONLY**
4-017-081090-1001-000-076 Flightline Supervisor 39,638
4-017-081090-2001-000-000 F.I.C.A. 3,032
4-017-081090-2002-000-000 Retirement-V.R.S. 4,546
4-017-081090-2005-000-000 Hospital/Medical Plans 14,220
4-017-081090-2006-000-000 Group Insurance 531
4-017-081090-2011-000-000 Worker's Compensation 1,368
4-017-081090-5410-000-000 Uniforms 510
Boots ($150)
Shirts ($120)
Jacket ($160)
Safety Gear ($80)
Total Cost for New Position 63,845
122
g7ER RFG�0
2 WINCHESTER REGIONAL AIRPORT
491 AIRPORT ROAD
WINCHESTER, VIRGINIA 22602
(540) 662-5786
7. EST.1987
�ApRr'411No�` STAFFING/OPERATIONS PLAN PROPOSAL
Purpose:Enhance the safety, customer service, and financial position of the Authority through better utilization
of personnel resources
Observations
- The airport is staffed 24/7 although we are not fully capable those hours. For example, Night Flight
Line Technician personnel are not tow-qualified, despite being a requirement in the job description.
- Overnight staffing serves two predominant purposes:Jet-A fueling capability and general security
presence.
- Maintenance personnel are used to backfill for flight line personnel during absences or time off.
Therefore, maintenance tasks are often deferred, postponed, and otherwise relegated in priority.
Since there is no overlap in flight line staffing, a single absence has a ripple effect.
- There is a lack of standard operating procedures for routine/high risk activities (e.g., fuel transfers,
aircraft towing) and control measures for ensuring the safety of infrastructure (e.g., documented
inspections), which represents unnecessary risk for Authority operations.
- The airport has a security plan and 24/7 staffing is not a requirement to maintain status as "Secure
Virginia Airport"—a designation received by the Virginia Department of Aviation
- The majority of Jet-A fuel deliveries between the hours of 2200-0600 are for PHI helicopters
- Hangar 509 has potential to increase personnel workload (dependent on tenants/operations)
Market Assessment
- OKV is the only regional airport in the Commonwealth (of 22) staffed 24/7
- There is one reliever airport (of 8) staffed 24/7; Manassas (APP Jet Center)
- Other airports with more critical demands are not staffed 24/7 (e.g., higher fuel volume, closer
proximity to sensitive areas, more based aircraft, longer runway, larger geographic area, Customs
availability)
- The trend appears to be reducing operating hours;two examples include New River Valley Airport and
Blue Ridge Regional Airport
Proposal
1. Reaffirm commitment to 24/7 service availability and the customer service principles described in
strategic, business, and marketing plans
2. Change regular staffed hours to 0600-2200 daily and institute call out procedures
3. Institute summer/winter hours for maintenance personnel
4. Enter agreement with PHI for their pilots to self-fuel their aircraft; same policy in place at JYO and has
been cleared by our fuel supplier
5. Enter agreement with Sheriff's Department and Northwest Virginia Drug Task Force for regular security
patrols of airport property during unstaffed hours
6. Change Operations Supervisor job description to Operations Manager and require Certified Member
(C.M.) certification within 12 months
7. Amend Flight Line job descriptions to include general maintenance tasks
8. Create Flight Line Service Supervisor position and fill as budget/staffing allows
9. Upgrade Finance Clerk to Grade 4
10. Give 3% raise to all Authority employees except Finance Clerk and Executive Director
123
EMPLOYEE Sunday Monday Tuesday Wednesday Thursday Friday Saturday
CSR OFF 0630- 1800 0630- 1800 0630-1200 OFF OFF 0630- 1800
FLT 1A OFF 0600- 1800 0600- 1800 0600-1200 OFF OFF 0600- 1600
FLT 113 OFF 1000-2200 1000-2200 1000-1600 OFF OFF 1200-2200
CSR 0700- 1800 OFF OFF 1200- 1800 0630- 1800 0630- 1800 O F F
FLT 2A 0600- 1600 OFF OFF 1200- 1800 0600- 1800 0600- 1800 O F F
FLT 213 1200-2200 OFF OFF 1600-2200 1000-2200 1000-2200 O F F
MX OFF 0800- 1630 0800- 1630 0800- 1630 0800- 1630 0800- 1630 O F F
MX OFF 0800- 1630 0800- 1630 0800- 1630 0800- 1630 0800- 1630 O F F
FINANCE OFF 0800- 1600 0800- 1600 0800- 1600 0800- 1600 0800- 1600 O F F
Call Out Procedures
- Volunteer basis only(Operations Manager/Executive Director to backfill)
- Compensation will be$20 for each night on call + 2 hours pay minimum for any response
- On-call person expected to be within 1 hour of the airport, not drink alcohol, and responsive to phone
- On-call person responsible from 1 hour after close until 1 hour prior to open; regular flight line tech
responsible otherwise
- Pilots will be expected to help wing walk for tow operations between 2200-0600
- Airport will charge$75/hour for on-call service; minimum 2 hour charge
- Reassess policy after 12 months
Desired Outcomes
1. Efficient use of airport revenues and taxpayer dollars
2. Development and implementation of SOPS for routine activities (e.g., fueling, towing, and aircraft
services)
3. Development and implementation of initial, recurring, and proficiency training procedures for line
service-qualified personnel
4. Maximum personnel resources applied to busiest periods to elevate customer service and prepare staff
to manage increased future demand
5. Bolster the preventative maintenance culture of the airport by developing and enacting regular
inspection cycles and routines
6. Extend the life of capital assets through regular preventive maintenance and plan for major repairs
through the budget process
7. Reduce risk to employees, customers, and Authority
8. Greater focus on core competencies (e.g., airport maintenance and aircraft services) instead of
secondary duties (e.g., standby presence)
9. Institution of meaningful security enhancements that substantively improve awareness/response
10. Create opportunities for professional growth and staff development
Tentative Implementation
10/10/19: Board approval
11/1/19: Send correspondence advertising new hours/revise publications as necessary
11/25/19: Finalize PHI agreement
12/1/19: New hours take effect
Attachments
Virginia Airport Survey
124
Airport I Airport FBO Staffed 24/7
Reliever Airports (8)
Warrenton Y N
Leesburg N N
Manassas N Y
Stafford Y N
Hanover County N N
Richmond Executive N N
Hampton Roads Y N
Chesapeake Regional N N
Regional Airports (22)
Winchester Regional Y Y
Middle Peninsula Y N
Dinwiddie County Y N
Emporia-Greensville Y N
Mecklenburg-Brunswick Y N
William M. Tuck Y N
Danville Regional N N
Blue Ridge Regional Y N
Virginia Tech Y N
New River Valley Y N
Mountain Empire Y N
Tazewell Y N
Virginia Highlands Y N
Grundy Municipal N N
Lonesome Pines Y N
Ingalls Field Y N
Tappahannock-Essex Cnty Y N
Louisa County N N
Suffolk Executive Y N
Accomack County Y N
Farmville Municipal Y N
Culpepper Y N
Commercial Service Airports
Charlottsville N Y
Lynchburg N N
Roanoke N Y
Shenandoah Valley I Y I Y
125
3/2/2021 City of Harrisonburg-Class Specification Bulletin
Crew Supervisor
_ Class Code:
se = 5807
_ ,.
* Bargaining Unit: N/A
CITY OF HARRISONBURG
Established Date: Jul 1, 2014
Revision Date: Feb 3, 2020
SALARY RANGE
$19.93 - $33.52 Hourly
$1,594.40 - $2,681.60 Biweekly
$3,454.53 - $5,810.13 Monthly
$41,454.40 - $69,721.60 Annually
DESCRIPTION:
GENERAL DEFINITION OF WORK:
Performs difficult technical and skilled trades work supervising the work of a crew engaged in
various construction, maintenance and repair projects; does related work as required. Work is
performed under the general direction of an assigned supervisor. Supervision is exercised
over subordinate crew members.
PHYSICAL REQUIREMENTS:
This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20
pounds of force frequently, and up to 10 pounds of force constantly to move objects, and
some heavy work requiring the exertion of 100 pounds of force occasionally, up to 50 pounds
of force frequently, and up to 20 pounds of force constantly to move objects; work requires
climbing, balancing, reaching, standing, walking, pushing, pulling, lifting, and grasping; vocal
communication is required for expressing or exchanging ideas by means of the spoken word;
hearing is required to perceive information at normal spoken word levels; visual acuity is
required for determining the accuracy and thoroughness of work, and observing general
surroundings and activities; the worker is subject to inside and outside environmental
conditions.
ESSENTIAL JOB FUNCTIONS:
ESSENTIAL JOB FUNCTIONS:
- Regular, reliable attendance necessary.
- Operates a City vehicle in the performance of the job duties.
- Supervises and participates in the work of unskilled and semiskilled workers in the repair,
maintenance or construction a variety of municipal grounds, buildings and facilities.
- Supervises and participates in the operation of light to medium equipment, dump trucks,
large lawn mowers, jack hammers, air compressor and related tools and equipment.
https://agency.governmentjobs.com/harrisonburg/default.cfm?action=specbulletin&ClassSpeclD=1012518&headerfooter=0 126
3/2/2021 City of Harrisonburg-Class Specification Bulletin
- Discusses job requirements with and receives detailed instructions from supervisor; makes
and adjusts work assignments.
- Performs or assists in performing the more difficult tasks; ensures crews are in conformance
with department policy and safety regulations.
-Trains and instructs subordinates.
- Loads and unloads materials, tools and equipment.
-Assigns and checks work.
- Performs related tasks as required.
TYPICAL QUALIFICATIONS:
KNOWLEDGE, SKILLS AND ABILITIES:
General knowledge of municipal construction, maintenance and repair practices; general
knowledge of the occupational hazards and necessary safety precautions of the work; general
knowledge of policies and procedures of an assigned position/department; skill in the
operation of a variety of construction and maintenance equipment; ability to assign and
supervise the work of others; ability to prepare simple reports; ability to understand oral and
written directions; ability to read and write; ability to establish and maintain effective working
relationships with associates and the general public.
EDUCATION AND EXPERIENCE:
High school diploma or GED and considerable experience in maintenance, construction or
utility work including some supervisory experience, or equivalent combination of education
and experience.
SPECIAL REQUIREMENTS:
- Requires the possession of an appropriate driver's license valid in the Commonwealth of
Virginia.
- May require the possession of an appropriate commercial driver's license valid in the
Commonwealth of Virginia.
- May require V.D.O.T. certification as Flagger.
- Incumbent subject to alcohol and controlled substances testing as required by the
Department of Transportation.
SUPPLEMENTAL INFORMATION:
This is a classification specification and not an individualized job description. A class
specification defines the general characteristics and scope of duties and responsibilities of all
positions in a job classification, but it is not intended to describe and does not necessarily list
the essential job functions for a given position in a classification.
FLSA status: Non-Exempt
Compensation Range: Grade 13
WC Code: XXXX
EEO Code: 7
https://agency.governmentjobs.com/harrisonburg/default.cfm?action=specbulletin&ClassSpeclD=1012518&headerfooter=0 127
3/2/2021 Job Bulletin
CITY OF WINCHESTER
invites applications for the position of:
hick p-stel'
Automotive Mechanic
SALARY: $19.00 Hourly
$39,520.00 Annually
OPENING DATE: 02/11/21
DESCRIPTION:
The City of Winchester invites you to come join our team! The City has an outstanding strategic
plan that includes goals and objectives, a clear vision, and a culture of collaboration. We are
recruiting for an Automotive Mechanic in our Public Services Garage. Work is performed under
regular supervision of the Shop Foreman. May assist to coordinate, instruct, or supervise work of
new employees or other personnel as assigned on as as-needed basis.
DUTIES, RESPONSIBILITIES, MISCELLANEOUS INFORMATION:
• Operates a variety of diagnostic instruments and a variety of hand, electric, and air-driven
tools;
• Tests, services, and repairs vehicles and mechanical equipment;
• Inspects, adjusts and replaces necessary units and related parts in the performance of
repair and maintenance work;
• Repairs brake, engine, electrical, fuel, hydraulic, transmission, ignition, air, exhaust, axle,
steering, HVAC, suspension assemblies, and related systems;
• Changes and repairs tires and tubes;
• Contributes to a positive work environment;
• Evaluates status of mechanical equipment and vehicles, and performs or schedules
needed repairs;
• Drives trucks, school buses and other equipment of various sizes and weights in the
loading, hauling and unloading of various equipment and materials;
• Conducts various analysis and inspections of vehicles and mechanical systems to
determine the most cost-effective means of maintenance, repair or replacement;
• Provides emergency field assistance to disabled equipment as needed and appropriate;
• Performs on-call assistance as needed;
• Process repair orders and other specialized maintenance records of equipment and
mechanical equipment;
• Serves as a member of the Public Services Snow Team working a 12-hour shift during
snow/ice storm periods as to keep all snow/ice removal equipment in good repair;
• Performs all duties in conformance to appropriate safety and security standards.
• Working knowledge of automotive mechanics, gas and diesel engines, transmissions,
hydraulics, generators and welding.
• Strong understanding of the hazards and safety precautions common to municipal
maintenance and repair activities.
QUALIFICATIONS/CERTIFICATIONS:
agency.governmentjobs.com/winchesterva/job_bulletin.cfm?jobID=2983805&sharedWindow=0 128
3/2/2021 Job Bulletin
Any combination of education and experience equivalent to a High School diploma or General
Education Degree (GED) is required with considerable experience in repairing automotive, light
and heavy power-driven equipment. Possession of a valid and appropriate driver's license.
Possession of a Virginia State Inspector's License. CDL Class B with School Bus endorsement.
Training plans per individual employee in this position will be set forth the previous year
depending on training available and budget concerns. It is a goal of the Fleet Division to stay as
current on vehicle and equipment trends and practices as we can.
JOB POSTING STATEMENT:
NOTE: This classification specification is not intended to be all-inclusive. An employee will also
perform other reasonably-related job responsibilities as assigned and required by
management. City of Winchester reserves the right to revise or change job duties as the need
arises. Moreover, management reserves the right to change job descriptions, job duties or
working schedules based on their duty to accommodate individuals with disabilities. This
classification specification does not constitute a written contract of employment.
APPLICATIONS MAY BE FILED ONLINE AT: Position #00620
http://www.winchesterva.gov AUTOMOTIVE MECHANIC
C3
15 N. Cameron Street
Winchester,VA 22601
540-667-1815
agency.governmentjobs.com/winchesterva/job_bulletin.cfm?jobID=2983805&sharedWindow=0 129
3/2/2021 Job Bulletin
FAIRFAX COUNTY
invites applications for the position of:
Senior Maintenance Worker
.
21-00346
DPWES Wastewater Management
SALARY: $17.20 - $28.67 Hourly
$1,375.99 - $2,293.34 Biweekly
$35,775.79 - $59,626.94 Annually
Pay Grade: S13
LOCATION: WASTEWATER TREATMENT DIV, 9399 RICHMOND HWY, LORTON
(3PO4)
OPENING 02/27/21
DATE:
CLOSING 03/12/21 11:59 PM
DATE:
POSTING Open to General Public
TYPE:
JOB ANNOUNCEMENT:
Performs low-level plumbing tasks, building maintenance repairs, installs and maintains window
blinds, and adjusts doors for proper alignment. Performs landscaping and some ground
maintenance care; performs tree services such as trimming and cutting. Assists mechanical
maintenance crew in the setting up of pumps and hoses. Operates power equipment such as
back hoes, forklifts, JCB, and JLG; performs some level of equipment cleaning in preparation of
performing repairs; performs low-level power equipment maintenance on equipment such as
power washer, pumping equipment and back hoes. Assist with snow removal and chemical spills
clean up. Coordinates with other sections on the availability of facilities and equipment for
cleaning and repairs. Receives and initiates daily work orders utilizing the Computerized
Maintenance Management System (CMMS); uses computer for online requisitioning of materials,
equipment, and time and attendance. Understands and complies with regulatory requirements,
safety requirements, and emergency response procedures.
ILLUSTRATIVE DUTIES:
(The illustrative duties listed in this specification are representative of the class but are not an all-
inclusive list. A complete list of position duties and unique physical requirements can be found in
the position job description.)
• Performs various semi-skilled tasks, to include specialized concrete and asphalt work
(e.g., setting forms, finishing, etc.);
• General maintenance and repair of machinery;
• Constructs culverts and catch basins;
• Adjusts manholes to proper height;
• Inspects and approves work of Maintenance Workers;
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedwindow=0 130
3/2/2021 Job Bulletin
• Provides guidance and training to Maintenance Workers;
• Assists customers using the homeowner's disposal facilities;
• Ensures that all white goods are properly processed prior to recycling;
• Assists with spill cleanup, onsite at the disposal facility as well as throughout the county;
• Coordinates various activities associated with repair and maintenance projects (e.g.,
paving, repairing sanitary sewer lines, rodding, and pressure cleaning operations);
• Transports crew and equipment to work site;
• May lead a crew in absence of Maintenance Crew Chief;
• Inspects, and reviews work of a crew engaged in a variety of basic maintenance,
construction and grounds keeping activities;
• May Lead grass cutting, sodding, seeding, and fertilizing activities;
• Leads playground equipment maintenance;
• Participates in the maintenance of building walks, gutters, catch basins, and retaining
walls, as well as concrete and asphalt paving projects;
• Completes daily and preventive maintenance reports;
• Trains staff;
• Implements safety procedures;
• Engages in safe working practices and complies with safety programs and guidelines;
• Reports and monitors unsafe working conditions;
• Complies with safety competencies.
REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
(The knowledge, skills and abilities listed in this specification are representative of the class but
are not an all- inclusive list.)
• Working knowledge of small engine equipment;
• Working knowledge of concrete, asphalt, masonry and carpentry work.
• Basic knowledge of storm sewers;
• Knowledge of single axle dump truck, trailer, utility bucket truck, snow plow, spreader, tank
truck, water truck and pickup truck;
• Working knowledge of and the ability to use methods, tools and equipment commonly
used in maintenance, construction, and grounds keeping activities;
• Knowledge of occupational hazards and applicable safety practices;
• Basic knowledge of computers;
• Ability to lead other employees in a variety of activities, maintain records, and prepare
reports;
• Ability to follow written and verbal instructions;
• Ability to perform activities requiring manual dexterity;
• Ability to perform basic data entry;
• Ability to work outside with regular exposure to severe weather, noxious fumes, high levels
of dust, etc.;
• Ability to perform medium to heavy manual labor;
• Ability to comprehend and comply to safety practices;
• Ability to maintain effective relationships with customers, employees and supervisors.
EMPLOYMENT STANDARDS:
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to completion of the tenth
grade; and two years of experience in maintenance, construction, or a related field.
CERTIFICATES AND LICENSES REQUIRED:
A valid driver's license.
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedWindow=0 131
3/2/2021 Job Bulletin
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, driving
record check, and a pre-employment physical examination to the satisfaction of the employer.
The appointee to this position will be required to participate in emergency callback staffing that is
subject to occur twenty-four hours a day/seven days a week (24/7) and may periodically require
working 12 to 16-hour shifts. Subject to working in adverse weather conditions and may be
exposed to raw waste or environments generating methane gas.
PREFERRED QUALIFICATIONS:
General knowledge of equipment, materials, methods, practices and tools used in the building
maintenance construction trade. Knowledge of the common hazards and necessary safety
precautions. Skill in the use of tools, equipment and materials pertinent to the trades. Ability to
read and follow written and oral instructions, diagrams and manufacturers' service manuals.
PHYSICAL REQUIREMENTS:
Must be capable of climbing 20 foot ladder, climb steps, and lift a minimum of 50 pounds. All
duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include exercise.
Fairfax County Government prohibits discrimination on the basis of race, color, religion,
national origin, sex, pregnancy, childbirth or related medical conditions, age, marital
status, disability, sexual orientation, gender identity, genetics, political affiliation, or
status as a veteran in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or
interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for
assistance. TTY 703-222-7314. EEO/AA/TTY.
APPLICATIONS MAY BE FILED ONLINE AT: Position #21-00346
http�gency.governmentjobs.com/fairfaxcounty/default.cfm SENIOR MAINTENANCE WORKER
3T
12000 Government Center Pkwy. Suite 270
Fairfax,VA 22035
703-324-4900
H RCe nt ra I @ fa i rfaxco u nty.g ov
Senior Maintenance Worker Supplemental Questionnaire
* 1. What is the highest level of education that you have completed?
❑ Less than 10th grade
❑ 10th to less than 12th grade
❑ High school diploma or GED
❑ Some college
❑ Associate's degree
❑ Bachelor's degree
❑ Master's degree
Doctorate degree
* 2. If you answered "Some college" for the highest level of education completed, please
indicate the number of quarter or semester hours you have completed towards a
related degree.
J Less than 45 quarter hours
.J 45 to less than 90 quarter hours
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedWindow=0 132
3/2/2021 Job Bulletin
❑ 90 to less than 135 quarter hours
❑ 135 to less than 180 quarter hours
❑ 180 or more quarter hours
❑ Less than 30 semester hours
30 to less than 60 semester hours
❑ 60 to less than 90 semester hours
❑ 90 to less than 120 semester hours
120 or more semester hours
Not applicable
* 3. How many years of full-time equivalent experience in maintenance, construction, or a
related field do you possess?
❑ None
❑ Less than one year
❑ One to less than two years
❑ Two to less than three years
❑ Three to less than four years
❑ Four to less than five years
Five years or more
* 4. Do you currently possess a valid driver's license?
J Yes
J No
* 5. If you responded "Yes" to the previous question, provide your license number, the
expiration date, and the state in which you are licensed. If you do not possess a
driver's license, enter "Not applicable."
* 6. This position is considered essential personnel and will be required to be available 24
hours/7 days a week (24/7) to respond to snow, flooding and other designated
emergencies. Are you able to perform this function?
J Yes J No
* 7. Please indicate any trades in which you have more than six months of work
experience. Check all that apply.
❑ Carpentry
❑ Underground utility installation
❑ Concrete flatwork
❑ Structural concrete
Landscaping
❑ Asphalt paving
❑ Brick and block masonry
J Plumbing
J Excavating
J Electrical
J None of the above
* 8. Do you have experience in the operation of front-end loaders of any size?
J Yes J No
* 9. Do you have experience with snow removal?
J Yes J No
* Required Question
https://agency.governmentjobs.com/fairfaxcounty/job_bulletin.cfm?joblD=2993684&sharedWindow=0 133
3/2/2021 Job Bulletin
TOWN OF LEESBURG
Ze-e,s, invites applications for the position of:
Utility Plant Operator: Trainee, I, II
r -/NvN&-it,HntfMx91.,1centary or Senior (WPCD)
SALARY: $41,353.00 - $89,790.00 Annually
OPENING DATE: 01/11/21
CLOSING DATE: Continuous
NATURE OF WORK:
The Utilities Department is a hard working team of friendly professionals who strive together to
exceed excellence. The Water Pollution Control Division (WPCD)-is responsible for the safe
and efficient treatment of wastewater generated within the Leesburg service area and the
subsequent stabilization and disposal of the solid wastes produced to ensure the protection of
public health and the environment.
The WPCD is seeking an entry-level orjourney-level Utility Plant Operator.
What You'll Be Doing
This position involves entry-level orjourney-level technical work in the operation, maintenance
and cleaning of the wastewater treatment plant and other related facilities and equipment. Work
involves reading and recording gauges, instruments, and meters; regulating valves; drawing
samples; maintaining accurate records; performing tests; and maintaining plant facilities,
equipment and grounds.
The facility operates 24/7/365. This position will work rotating shifts (day/nights), including
weekends and holidays.
For a more detailed job description, please visit the Town's Job Descriptions page.
Career Development Program
The Town's Water Control Division offers a career development program. The purpose of the
program is to recognize and compensate individuals who have acquired additional or advance
work related knowledge, skills and abilities during their career with the Town's Utilities
Department. This program provides a career development plan based on an employee's
performance, training, licensure and length of service.
REQUIRED QUALIFICATIONS:
Utility Plant Operator Trainee
$41,353-$70,792 DOQ
HS/GED; ability to obtain a Class IV Wastewater Operator License for Water Pollution Control
within one (1)year of employment; ability to obtain a Class III Wastewater Operator License for
Water Pollution Control within three (3)years of obtaining Class IV license as issued by the
Virginia Department of Professional & Occupational Regulation (DPOR); possession of a valid
driver's license and a safe driving record; certifications in CPR/AED and First Aid or ability to
obtain within one (1) year of employment; knowledge in MS Suite applications and computer
program applications appropriate to the position; available and able to work various shifts
(nights, weekends and holidays).
134
https://agency.governmentjobs.com/Ieesburgva/job_buIletin.cfm?jobID=2951182&sharedWindow=0
3/2/2021 Job Bulletin
OR
Utility Plant Operator 1
$44,905-$76,882 DOQ
HS/GED; minimum of one (1) year of experience operating a water or wastewater treatment
plant facility; possession of a current Class III Virginia Wastewater Operators License for Water
Pollution Control as issued by Virginia Department of Professional & Occupational Regulation
(DPOR); water or environmental laboratory experience; possession of a valid driver's license and
a safe driving record; certifications in CPR/AED and First Aid or ability to obtain within one (1)
year of employment; knowledge and familiarity with Virginia Waterworks Regulations; knowledge
in MS Suite applications and computer program applications appropriate to the position;
available and able to work various shifts (nights, weekends and holidays).
OR
Utility Plant Operator II
$48,295-$83,085 DOQ
HS/GED; minimum of two (2) years of progressively responsible work in wastewater treatment;
possession of a Class II Wastewater Operator's License as issued by Virginia Department of
Professional & Occupational Regulation (DPOR); water or environmental laboratory experience;
possession of a valid driver's license and a safe driving record; certifications in CPR/AED and
First Aid or ability to obtain within one (1) year of employment; experience with industrial
computer control systems (SCADA) and process control system; available and able to work
various shifts (nights, weekends and holidays).
OR
Senior Utility Plant Operator
$52,446-$89,790 DOQ
HS/GED; minimum of five (5) years of progressively responsible work in water or wastewater
treatment; possession of a Class I Wastewater Operator's License as issued by the Virginia
Department of Professional and Occupational Regulation; possession of a valid driver's license
and a safe driving record; available and able to work various shifts (nights, weekends and
holidays).
PREFERRED QUALIFICATIONS:
Utility Plant Operator Trainee
Class IV Wastewater Operator License issued by the Virginia Department of Professional &
Occupational Regulation (DPOR); water or environmental laboratory experience; possession of a
valid commercial driver's license with appropriate endorsements and a safe driving record;
bilingual in English/Spanish.
OR
Utility Plant Operator I
Backflow device certification; experience with SCADA and Process Control Systems; completion
of VDH/VWEA Operators Short School —Virginia Tech; possession of a valid commercial driver's
license with appropriate endorsements and a safe driving record; bilingual in English/Spanish.
OR
Utility Plant Operator II
Backflow device certification; Associates or Bachelor's degree in Biology, Chemistry or other
related science; bacteriology laboratory experience; bilingual in English/Spanish.
https://agency.governmentjobs.com/leesburgva/job_bulletin.cfm?joblD=2951182&sharedWindow=0 135
3/2/2021 Job Bulletin
OR
Senior Utility Plant Operator
Supervisory and training experience; Associates or Bachelor's degree in Biology, Chemistry or
other related science; completion of VA Operators Short School, Level 3; possession of a valid
commercial driver's license with appropriate endorsements and a safe driving record; bilingual in
English/Spanish.
Compensation and Benefits
The Town of Leesburg is committed to providing competitive compensation and benefits, and
opportunities to grow one's career, all while making a significant impact on the operations and
quality of life in a thriving community.
The Town offers competitive compensation, affordable health insurance coverage, participation
in the Virginia Retirement System, an optional 457(b) retirement plan with a Town matching
contribution, flexible spending accounts, voluntary benefits, employee assistance program
(EAP), membership to the Town's full-service recreation center, an optional payroll Roth IRA, and
generous paid time off. For more information on the Town's robust benefits package, please visit
the Town's Employee Benefits page.
EOE/ADA.
APPLICATIONS MAY BE FILED ONLINE AT: Position #00711
http://www.leesburgva.gov UTILITY PLANT OPERATOR: TRAINEE, I, II OR SENIOR
(WPCD)
25 W. Market St. SY
Leesburg,VA 20176
jdidawick@leesburgva.gov
https://agency.governmentjobs.com/leesburgva/job_bulletin.cfm?joblD=2951182&sharedWindow=0 136
3/2/2021 Job Bulletin
CITY OF MANASSAS
invites applications for the position of:
�- Crew Leader, Water &
Sewer
SALARY: See Position Description
OPENING DATE: 09/02/20
CLOSING DATE: Continuous
DESCRIPTION:
Water& Sewer Department. Under limited supervision, the selected candidate will participate in
and provide onsite leadership for a crew of workers assigned to complete construction,
maintenance, and repair of distribution and collection infrastructure, service lines, and other areas
of the Public Works & Utilities Department.
Hiring Range for this position is: $48,755.20— $64,604.80
ESSENTIAL JOB FUNCTIONS:
Leads and performs work functions associated with installation, maintenance and repair of water
and sewer utility systems; locates water leaks, repairs pipe leaks; clears blocked pipes using
sewer jet and vacuum; installs pipe; cuts pipes; digs holes or trenches; installs new services, fire
hydrants and drinking fountains; turns water mains on/off; installs/replaces water meters; reads
meters; loads and unloads trucks; shovels materials, etc.
Monitors work in progress and insures compliance with established standards; advises crews in
techniques and practices; adheres to established safety procedures; monitors work environment
and use of safety equipment to ensure safety of employees and other individuals.
Leads and performs building, repair and maintenance of storm pipes, sewers, and drainage
components; prepares area for pipe placement; sets pipe to proper grade and alignment; cleans
and removes debris from wet wells, catch basins, storm drains and culvert pipes.
Conducts job planning, fills out work orders, purchase material/tools for job; maintains inventory of
equipment, parts and supplies; ensures availability of equipment, parts and supplies to complete
work assignments; collects and transports materials and supplies to job site; prepares requests for
and/or orders materials and supplies.
Acts on employee problems; and provides input regarding disciplinary action and employee
performance evaluations.
QUALIFICATIONS:
High school diploma or GED required; and four to six years of progressively responsible related
https://agency.governmentjobs.com/manassas/job_bulletin.cfm?joblD=2852744&sharedWindow=0 137
3/2/2021 Job Bulletin
experience; or any combination of education, training and experience which provides the required
knowledge, skills, and abilities to perform the essential functions of the job. Candidate must have
or have the ability to obtain a Class V Virginia Waterworks Operators License within 18 months of
hire. Must possess a valid Virginia State CDL with required endorsements.
SPECIAL REQUIREMENTS:
APPLICATIONS MAY BE FILED ONLINE AT: Position #641-03
http://www.manassascity.orgZjobs CREW LEADER, WATER&SEWER
HR
9027 Center Street
Suite 302
Manassas,VA 20110
hr@ci.manassas.va.us
https://agency.governmentjobs.com/manassas/job_bulletin.cfm?joblD=2852744&sharedWindow=0 138
'r
` r Board of Supervisors
Agenda Item Detail
Meeting Date: March 24, 2021
��Gt• Agenda Section: Committee Business - Human Resources Committee
Title: Grievance Policy Update
The Committee recommends approval of a change to Frederick County Human Resources
Policy 12.3(f) — Grievance Procedure to provide guidance for future grievance panels with the
following modification to the policy: "The panel's decision can affirm, reverse or modify the
discipline that is being grieved."
Attachments:
BOS03-24-21 Human ResCommitteeAgendaltem9B.pdf
139
Exhibit 6
HR Policy Edit — Policy 12.3(f) — Grievance Procedure
March 12, 2021 HR Committee Meeting
140
„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,C o u n ty of Frederick
I
Department of Human Resources
(540) 665-5668
Fax : (540) 665-5669
hr@fcva.us
To: Frederick County HR Committee
Frederick County Board of Supervisors
From: Michael Marciano, Director of Human Resources
Date: March 5, 2021
Re: HR Policy Edit—Policy 12.3(f)—Grievance Procedure
In coordinating a recent Grievance Panel Hearing for Frederick County, the panel members struggled
with the scope of their duties under our current HR Grievance Policy. To provide guidance for future
grievance panels, the Director of Human Resources recommends that the Human Resources
Committee, and, subsequently the Board of Supervisors, approve the following modification to the
policy: "The panel's decision can affirm, reverse or modify the discipline that is being grieved.”
141
XII. GRIEVANCE POLICY AND PROCEDURE
12.1 Policy
It shall be the policy of the Board of Supervisors to encourage resolution of employee problems and complaints
wherein employees can freely discuss their concerns with immediate supervisors and upper management levels.
However,to the extent such concerns cannot be resolved;the grievance procedure shall afford an immediate and fair
method for the resolution of disputes which may arise between an agency and its employees.The grievance procedure
shall include:
a. Definition of Grievance
A grievance shall be a complaint or dispute by an employee relating to his employment,including but not
necessarily limited to (i)disciplinary action,including dismissals,disciplinary demotions and suspensions,
provided that dismissals shall be grievable whenever resulting from formal discipline or unsatisfactory job
performance; (ii)the application of personnel policies,procedures,rules and regulations,including the
application of policies involving matters referred to in sub-section(B)(iii)below; (iii)discrimination on the
basis of race,color,creed,religion,political affiliation,age,disability,national origin or sex;and(iv)acts of
retaliation as the result of the use of or participation in the grievance procedure or because the employee has
complied with any law of the United States or of the Commonwealth,has reported any violation of such law to
a governmental authority,has sought any change in law before the Congress of the United States or the
General Assembly,or has reported an incidence of fraud,abuse,or gross mismanagement.For the purposes of
clause(iv)the original sanction can not be increased.
b. Management Responsibilities
Management reserves the exclusive right to manage the affairs and operations of County government.
Accordingly,the following complaints are not grievable: (i)establishment and revision of wages or salaries,
position classifications or general benefits; (ii)work activity accepted by the employee as a condition of
employment or work activity which may reasonably be expected to be a part of the job content; (the
measurement and assessment of work activity through a performance evaluation shall not be grievable
except where the employee can show that the evaluation was arbitrary or capricious); (iii)the contents of
ordinances,statutes or established personnel policies,procedures,rules and regulations; (iv)failure to
promote except where the employee can show established promotional policies or procedures were not
followed or applied fairly; (v)the methods,means and personnel by which such work activities are to be
carried on; (vi)the hiring,promotion,transfer,assignment and retention of employees within the agency
(provided such actions do not constitute disciplinary actions);and (vii)the relief of employees from duties of
the agency in emergencies. In any grievance brought under the exception to Section 12.1 B (vi)the action
shall be upheld upon a showing by the agency that: (i)there was a valid business reason for the action,and
(ii)the employee was notified of such reason in writing prior to the effective date of the action.
C. Coverage of Personnel
All regular,full time and part time County personnel,excluding probationary employees,are eligible to file
grievances as provided in this section with the following exceptions:
1. Appointees of the Board of Supervisors including the County Administrator,and members of the
various Boards,Commissions,or Agencies of the Board of Supervisors.
2. Constitutional Officers,however,the employees of a Constitutional officer shall be included within
the County grievance procedure provided that the Constitutional Officer and the County have both
agreed that these employees shall be included within the County's personnel system.
3. Agency and/or Department Directors.
4. Employees whose terms of employment are limited by law.
142
5. Temporary,limited term and seasonal employees.
An employee who has voluntarily resigned shall not have access to the County grievance procedure,except to grieve a
resignation resulting from formal discipline,unsatisfactory job performance,or an involuntary resignation.Such
grievance must be filed within thirty(30)calendar days of the dismissal date.
Any grievance initiated by a regular,classified County employee prior to separation from County service may,at the
employee's option,continue to be processed through the grievance procedure.
After the initial filing of a written grievance,failure of either party to comply with all substantial procedural
requirements of the grievance procedure without just cause will result in a decision in favor of the other party on any
grievable issue provided the party not in compliance fails to correct the non-compliance within five(5)work days of
receipt of written notification by the other party of compliance violation. Such written notification by the grievant
shall be made to the County Administrator. Failure of either party without just cause to comply with all substantial
procedural requirements at the panel hearing shall result in a decision in favor of the other party.
12.2 Determination of Grievability
If some question should exist concerning the grievability of a specific problem and if the question cannot be resolved
to the satisfaction of both the employee and his supervisor at the departmental level,the employee may within ten
(10)work days make a request to the County Administrator for a ruling of grievability who shall respond within ten
(10)work days.
In any case,no complaint may be addressed beyond the County Administrator level before grievability has been
determined. Only after grievability has been determined shall a grievance be processed through the grievance panel
stage. Decisions of the County Administrator may be appealed by the employee within five(5)work days to the
Frederick County Circuit Court for a hearing de novo on the issue of whether or not the grievance qualifies for a panel
hearing. Proceedings for review of the decision of the County Administrator shall be instituted by filing a notice of
appeal with the County Administrator within five(5)work days from the date of receipt of the decision and giving a
copy,thereof,to all other parties. Within five(5)work days thereafter,the County Administrator shall transmit to the
Clerk of the Court to which the appeal is taken a copy of the decision of the County Administrator,a copy of the notice
of appeal,and the exhibits. A list of the evidence furnished to the court shall also be furnished to the grievant. The
failure of the County Administrator to transmit the record within the time allowed shall not prejudice the rights of the
grievant.The court,on motion of the grievant,may issue a writ of certiorari requiring the County Administrator to
transmit the record on or before a certain date. Within thirty(30) days of receipt of such records by the clerk,the
court,sitting without a jury,shall hear the appeal on the record transmitted by the County Administrator and such
additional evidence as may be necessary to resolve any controversy as to the correctness of the record. The court,in
its discretion,may receive such other evidence as the ends of justice require. The court may affirm the decisions of
the County Administrator or may reverse or modify the decision. The decision of the court shall be rendered no later
than the fifteenth(15) day from the date of the conclusion of the hearing. The decision of the court is final and is not
appealable.
12.3 Grievance Procedure
An employee wishing to file a grievance shall have the right to follow all steps of this procedure as listed below with
complete freedom from reprisal. This does not,however,confer the right upon anyone to make slanderous or libelous
statements. The use of recorders is not permitted in the management steps.
STEP I An employee,who has a grievance,as defined herein,shall within thirty(30)calendar days of the occurrence
of the action or event causing the grievance or of the date when the employee could have reasonably been expected to
have learned of the act or event,contact his immediate supervisor for a discussion of the grievance. The supervisor
shall meet with the employee within five(5)work days to discuss the grievance. The supervisor shall give the
employee a reply within five(5)work days following the meeting.
STEP II If the grievance is not resolved as a result of STEP I,the employee may within five(5)work days,thereafter,
file a written grievance with their Department Head. Other arrangements for submission of a grievance such as a
personal interview or tape recording will be made available for the visually-impaired or those with motor
143
impairments. The employee must be sure that the grievance is complete in all detail at this stage of the procedure.
The Department Head will then within five (5)work days meet with the employee to discuss the grievance. The
Department Head will inform the employee in writing of his decision and the reasons therefore within five (5)
calendar days following the meeting.
STEP III If the Department Head's response does not resolve the grievance,the employee may within ten (10)work
days thereafter file a written request for a hearing with the County Administrator containing the employee's
explanation of what has occurred. A copy shall also be sent to the employee's Department Head. Upon receipt of the
written request for a hearing,and verification that Steps I and II have been exhausted,the County Administrator shall
within (5)work days schedule the hearing requested. The County Administrator may request the presence of the
Department Head or any other County official at the hearing and the employee may also have a representative of his
choice present.The County Administrator shall give the employee a written reply or a method understood by
complainant within five (5)work days after the conclusion of the hearing. A copy of the reply shall be sent to the
employee's Department Head.
STEP IV If the County Administrator's reply does not resolve the grievance,the employee may within seven(7)work
days,thereafter,request in writing to the County Administrator that his grievance be submitted to a panel hearing.
In submitting this written request it is not necessary that the employee again provide a written explanation of what
has occurred as this was contained in his written request submitted at STEP II and III and as part of the record will be
made available to the grievance panel.
Within ten(10)work days after the date of the written request for a panel hearing,the HR Department will provide a
list of at least five(5)prospective panel members to The Department Head and the grievant. To insure an impartial
panel,such panel shall not be composed of any persons having direct involvement with the grievance being heard,or
with the problem giving rise to the grievance;for example,the grievant,the Department Head,supervisors replying at
any management step,representatives of the grievant at the third step and witnesses who have appeared at any
management step. In addition,managers who are in a direct line of supervision of a grievant are also excluded from
serving as panel members. Also,no attorney having direct involvement with the subject matter of the grievance,nor a
partner,associate,employee or co-employee of such an attorney shall serve as a panel member.
Furthermore,the following relatives of a participant in the grievance process or a participant's spouse shall not serve
as panel members,i.e., spouse,parent,child,descendants of a child,sibling,niece,nephew and first cousin.
Additionally,due to their sensitive relationships to the grievance process,employees in the personnel classification
series shall not serve as panel members. Three(3)members who will constitute the panel shall be selected within ten
(10)work days from this list-one member shall be chosen by the Department Head;one member shall be chosen by
the grievant,and the remaining member shall be selected by the first two appointees and shall serve as the
chairperson. In the event that agreement cannot be reached as to the third panel member,the Chief Judge of the
Circuit Court will select the third member. The panel hearing shall be scheduled to occur within thirty(30)calendar
days from the date that the third panel member is selected.The panel has the responsibility to interpret the
application of appropriate County policies and procedure in the case. It does not have prerogative to formulate or to
change policies or procedures.
The employee may have present at the hearing a representative or legal counsel at his own expense. Copies of the
written record in the case from STEP II and III shall be provided the panel members by the County.
The conduct of the hearing shall be as follows:
The County shall provide a copy of the record to the panel,the supervisor,and the grievant.
a. The panel may at the beginning of the hearing ask for statements clarifying the issues involved.
b. Exhibits,when offered,may be received in evidence by the panel,and when so received shall be marked and
made part of the record.
C. The employee and supervisor,or their representative,shall then present their claim and proofs and witnesses
144
who shall submit to questions or other examination. The panel may at its discretion,vary this procedure but
shall afford full and equal opportunity to all parties and witnesses for presentation of any material or relevant
evidence.
d. The parties may offer evidence and shall provide such additional evidence as the panel may deem necessary
for an understanding and determination of the dispute. The panel shall be the judge of relevancy and
materiality of the evidence offered. All evidence shall be taken in the presence of the panel and of the parties.
e. All evidence taken by the panel shall be under oath.
f. The majority decision of the panel shall be rendered within ten(10)work days of the conclusion of the
hearing and shall be final and binding and consistent with law and written policies.The panel's decision can
affirm,reverse or modify the discipline that is being grieved.
g. The parties should not discuss the substance of any grievance or the problem giving rise to the grievance with
any panel members prior to or subsequent to the hearing. Any matters requiring the attention of the panel
should be communicated in writing with copies to all parties.
h. The panel shall have the authority to establish such other procedures for the hearing as are consistent with
state law.
12.4 Compensation and Expense Reimbursement Guidelines
a. Non-County employees serving as panel members are not compensated or reimbursed for any expenses. The
time spent by County employees who serve as witnesses or panel members during normal working hours
shall not have this time charged against any leave. It is expected that the number of witnesses called would
remain within reasonable limits.
b Grievant's who are still employed by the County are compensated at their regular rate of pay for the time
spent during normal working hours in the management-step meetings,the panel hearings and other hearings
provided in the procedure. This compensation is not charged against any leave.
C. Employees who are grieving termination are not compensated except in cases where a panel decision results
in reinstatement with back pay.
d. The grievance procedure is designed for an employee to go through the process without the necessity for
representation. While the employee has the freedom to select a representative of his choice if desired,there
is no provision for any compensation or expense reimbursement for a representative,whether such person is
a County employee or someone outside of County service.Additionally,there is no provision for any
compensation or expense reimbursement for a representative regardless of the outcome of the grievance
process.
12.5 Anneal of a Panel Decision
a. If a written request to reconsider the panel decision is submitted by either party within five(5)work days of
receipt of the decision,the panel by majority vote may elect to review its decision and/or reopen the hearing
for a good cause shown.
b. Any challenge of a panel decision on the grounds of inconsistency with law and written policy shall be
submitted by either party within five (5)work days to the County Administrator.
C. The County Administrator may on his own action remand to panel for further consideration a decision which
appears to be inconsistent with law or written policy.
d. Either party may petition the Frederick County Circuit Court for an order requiring implementation of the
decision of the panel.
145
12.6 Retention of Records
All complaints received by the County Administrator and responses from the panel will be kept by the HR Department
for a period of three years.
Updated/Approved: 02/13/2013
146
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: March 24, 2021
Agenda Section: Committee Business - Parks and Recreation
Commission
Title: Ballot Initiative for Indoor Aquatics Facility
The Commission unanimously recommends that the Board pursue a ballot initiative to use
General Obligation bonds in the maximum principal amount of $19,500,000 to finance, in
whole or in part, the costs of the acquisition, construction, equipping, and furnishing of a new
Indoor Aquatics Facility in the County.
Attachments:
BOS03-24-21 ParksAndRecreationCommAgendaItem 1OA.pdf
147
CO
w T.
COUNTY of FREDERICK
Parks and Recreation Department
H 540/665-5678
Fax: 540/665-9687
E-mail: fcprd@fcva.us
www.fcprd.net
MEMO
To: Frederick County Board of Supervisors
From: Jason Robertson, Director
Subject: Resolution for Indoor Aquatic Facility Referendum
Date: March 12, 2021
The Frederick County Parks and Recreation Commission recommends the Frederick County
Board of Supervisors adopt a resolution (Attachment 1)to pursue a ballot initiative to use
General Obligation bonds in the maximum principal amount of$19,500,000 to finance, in whole
or in part, the costs of the acquisition, construction, equipping, and furnishing of a new Indoor
Aquatics Facility in Frederick County.
The $19,500,000 Indoor Aquatics Facility design was based on findings from the Aquatics
Master Plan. The Aquatics Master Plan is included in the March 2021 Parks and Recreation
Commission Report found in your meeting agenda. The proposed facility is designed to
maximize use and will have a 50-meter competitive pool, spectator seating for swim meets,
warm water pool for exercise and instruction,play features for young children, locker rooms, dry
space for classrooms or rentals, and office space meeting the current and future needs of
Frederick County.
The Indoor Aquatics Facility first appeared on the Frederick County Capital Improvements Plan
(CIP) in 1994. The Parks and Recreation Commission has explored various ways to provide an
indoor aquatics facility to Frederick County residents, including partnerships, private sector, and
requests during each budget process since that time. Adopting the attached resolution would
entrust the Frederick County citizens to decide if Frederick County should build an Indoor
Aquatics Facility to meet the health, fitness, safety, and competitive aquatic needs of a growing
community.
107 North Kent Street • Winchester,Virginia 22601
148
Attachment 1
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF FREDERICK,VIRGINIA,REQUESTING THE CIRCUIT
COURT TO ORDER A SPECIAL ELECTION ON THE QUESTION OF
ISSUING A MAXIMUM AMOUNT OF $19,500,000 GENERAL
OBLIGATION BONDS TO FINANCE AN INDOOR AQUATIC CENTER
WHEREAS, the Board of Supervisors ("Board") has determined that it is advisable to
contract a debt and issue general obligation bonds of the County in the maximum principal amount
of$19,500,000("the Bonds")to finance the costs of acquisition,design,construction,equipping,and
furnishing an Indoor Aquatics Facility in whole or in part and request the Circuit Court to order a
special election on the question of the proposed issuance of such bonds; and
WHEREAS,the Board is not required to hold a public hearing on the issuance of such bonds,
pursuant to Section 15.2-2606(B) of the Public Finance Act, Title 15.2, Chapter 26 of the Code of
Virginia of 1950, as amended(the "Act"); and
WHEREAS,pursuant to the authority granted by the Act,the Board proposes to call a special
election to take the sense of the qualified voters of the County on the issuance of such general
obligation capital improvement bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF FREDERICK,VIRGINIA:
1. The Board determines that it is advisable to contract a debt and to issue general
obligation bonds of the County in the amount and for the purpose set forth below.
2. The Board hereby requests the Circuit Court of Frederick County, Virginia to order
a special election on November 2,2021,to be held pursuant to Sections 15.2-2610 and 15.2-2611 of
the Act on the questions of contracting debt and issuing bonds for such purposes,provided that such
date is not less than eighty-one (8 1) days after the date on which the Court enters its order. The
Board hereby requests the Court to pose the question on the ballot in substantially the following
form:
SPECIAL ELECTION
November 2,2021
QUESTION: Shall the County of Frederick, Virginia contract a debt and issue
its general obligation capital improvement bonds in the maximum principal
amount of$19,500,000 to finance, in whole or in part,the costs of the acquisition,
construction, equipping, and furnishing of a new Indoor Aquatics Facility in the
County?
( ) YES
( ) NO
4. The County Attorney is instructed to file a certified copy of this Resolution with
the Circuit Court of the County of Frederick,Virginia.
149
5. This Resolution shall take effect immediately.
The undersigned Clerk or Deputy Clerk of the Board of Supervisors of Frederick
County, Virginia, certifies that the foregoing Resolution was adopted by the Board of
Supervisors on
, 2021.
WITNESS my signature and the seal of the Board of Supervisors of Frederick
County, Virginia, this day of 2021.
Clerk,Board of Supervisors,
County of Frederick,Virginia
(SEAL)
150
Attachment 2
Frederick • Aquatics Master Plan
2021
r► son
Jam•
R$ ,
fir` ' _ �. _ - _ •', �:
� 5 `
r �
�` _ die ''
Frederick • Aquatics
2021
44
►'�rT.�„i '+ter
-�
ddpp-
152
I _
z
153
Contents
ExecutiveSummary.......................................................................................................................................4
Introduction:...............................................................................................................................................10
Background:............................................................................................................................................10
Purpose...................................................................................................................................................10
ExistingConditions:.....................................................................................................................................11
CurrentInventory: ..................................................................................................................................11
OtherArea Providers:.............................................................................................................................12
DemographicBackground:......................................................................................................................12
Statementof Need:.................................................................................................................................13
PublicInput:................................................................................................................................................14
StakeholderMeetings:............................................................................................................................14
PublicInput Meetings:............................................................................................................................15
Parks and Recreation Commission Oversight:........................................................................................15
DevelopingA Recommendation:................................................................................................................15
Trends:....................................................................................................................................................15
AquaticUsage:........................................................................................................................................16
Typesof Aquatic Facilities:......................................................................................................................17
CompetitivePool Discussion:..................................................................................................................18
Instructional/Play Pool Discussion:.........................................................................................................20
Future Aquatics in Frederick County: .....................................................................................................21
Recommendations:.....................................................................................................................................22
FacilityRecommendation:......................................................................................................................22
SiteSelection:..........................................................................................................................................22
Implementation..........................................................................................................................................22
Estimateof Costs: ...................................................................................................................................23
FacilityOperations:.................................................................................................................................24
AppendixA:...............................................................................................................................................................27
3
154
Executive Summary
The Parks and Recreation Commission of Frederick County has recognized the need for and actively
pursued the development of an indoor aquatics'facility for decades. An indoor aquatics facility first
appeared on the county Capital Improvements Plan (CIP) in 1994 when the county population was
approximately 47,000 residents. A generation later the county population has nearly doubled and is
projected to climb even faster as Frederick County continues to demonstrate its attractiveness for both
residential and commercial growth.
Community Surveys conducted in 2012 and 2017 show an increasing desire for an indoor aquatics
facility to meet the needs of current and future residents. In both surveys Indoor Aquatics was listed as
a top need, only behind trails and parks in its priority.
Purpose:
The purpose of this plan is to:
• Evaluate the long-standing need for an indoor aquatics facility based on multiple community
factors.
• Identify the optimal pool size and layout based on need and a goal of maximizing operational cost
recovery.
• Propose a funding mechanism that ensures broad public support.
Demographics:
Frederick County has a population ideally suited for aquatics programming and facilities. A large section
of the population,43%, is between the ages of 20 and 54. This section of the population is more likely
to have children, live in a household of more than 2 people,and is more likely to be employed. This
section of the population is actively looking for recreation amenities and tends to have discretionary
income to spend. The age groups both younger and older are more likely to engage in organized
programs like swim lessons,swim teams, and water fitness programs. Also,the primary age group and
younger are more likely to seek amenities and opportunities the entire family can enjoy (Counsilman-
Hunsaker Aquatics).
Statement of Need:
Currently,the Winchester City Pool at Jim Barnett Park is the only public indoor aquatics facility. It has
historically served as a regional pool,serving Winchester, Frederick County,and other neighboring
jurisdictions. Size and design limitations make the Winchester pool unable to meet current needs as
demonstrated by a lack of available swim time and the facilities inability to host competition swim
meets. Evaluating the suitability of the Winchester pool to meet Frederick County needs based on
population and benchmark metrics further demonstrates that Frederick County residents are greatly
underserved when it comes to indoor aquatic access. Additionally, local competitive user groups
consistently express that if a modern facility were built it would be preferred over the existing indoor
pool at Jim Barnett Park.
4
155
Public Input:
Community surveys,stakeholder interviews, and citizen input opportunities provided the basis of
understanding, interest, and anticipated use of an indoor aquatics'facility. The theme of building for
the future was a common refrain as concern over under-sizing as a cause of capacity issues given the
recognition we are living in a growing community were expressed. In an online survey conducted in
2019, 1,109 respondents (97%) indicated they would use an indoor swimming pool,and desired
characteristics including 50-meter length, a separate warm water therapy/learning pool,and water park
features.
Broadening the perspective to all community members, national data collected by the Physical Activity
Council in 2019 indicated when non-participants were asked what activity they would aspire to
participate in,swimming for fitness or swimming on a team was the most common choice among all age
groups and across income levels.
Optimal Pool:
Supporting the primary pool uses of recreation, instruction,competition,and wellness and therapy, as
well as considering the reality of continued community growth are all variables in determining optimal
pool layout. Additionally, meeting the goal of generating revenue sufficient to meet operational costs
informs the optimization of the pool design.
In consideration of the findings and need to address all user groups in a financially sustainable manner,
the recommended aquatic facility is a two-pool model consisting of a 50-meter lap pool and a 3-lane
instruction pool with a small family-oriented play area.
With approximately three acres of impervious surface required, a site of approximately 10 acres is
recommended to accommodate setback requirements,stormwater management facilities,and site-
specific limitations.
50-Meter by 25-Yards,8-10 lanes or 17-22 lanes:
--
:
5
156
50-Meter with moveable bulkheads:
f,
�i
Instructional Pool in foreground,competitive pool with moveable bulkhead in background.
a- M
TL
6
157
Instructional pool with play features
z
z
y -
r -.
-Isp
Estimate of Costs:
The estimate of costs provided below represents the total required to meet the identified aquatic facility
need in Frederick County. As with any cost estimate actual costs may vary and are only as accurate as
7
158
the underlying assumptions. Certain components of the estimate such as land cost and site work are
included but may be significantly altered depending on the actual site selected. Other elements,such as
moving Parks and Recreation central offices to the facility are not directly tied to community aquatics
needs, but rather to the departments general goal of becoming more accessible to the community and
improving service.
Frederick County Parks& Rec Conceptual Estimate - 50M Pool
I stimate Date: May 11,2020(wv 1 21 21)
IY1�
I a(ifity Name Future Frederick County Aquatics Center
ARCHITECTS
RNCIINF�RS
Quantity Description Unit Cost/unit Total
150 Meter Pool
1 Site Acquisition(10 acres) EA $500,000.00 $500,000.00
1 Typical Site Cost(grading,utilities, EA $1,000,000.00 $1,000,000
200 parking spaces
4,756 Parks and Recreation Offices/Lobby SF $220.00 $1,046,320
1,600 Party Rooms(2@ 600 SF with Kitchen) SF $220.00 $352,000
140 First Aid/Lifeguard Office SF $220.00 $30,800
14,248 50 M Pool w/equipment room SF $350.00 $4,986,800
6,600 'Pool Deck SF $175.00 $1,155,000
1,200 Bleachers(400 Capacity) SF $175.00 $210,000
2,250 Instruction a[/Therapy/Leisure Pool SF $279.00 $627,750
1 Slide,Fountains,Sprayers,etc. LS $180,000.00 $180,000
3,200 Mens&Womens Locker Rooms&Family Locker SF $300.00 $960,000
11,898 Efficiency Factor(35%) SF $261.00 $3,105,378
45,893Sub-total $14,154,048.90 $14,154,048
2020 Construction Cost Escalation(5%) $707,702.00 $707,702
wner Costs(Furniture/Fees/Contingency LS $3,715,438.00 $3,715,438
onceptual cost Estimate Total(50M Pool) $18,577,188.00 $18,577,188
$18,577.188
Facility Operations and Cost Recovery:
A facility operation prospective is provided below and reflects anticipated revenue and expenditures
associated with the aquatic facility for the first five years of operation. As shown,the facility is
anticipated to break-even on operational costs in its 5th year of operation.
8
159
Pre-Openinp Year 1'--Y-ear-2 Year 3 Year 4 Year 5
Proyected Revenue
Membership&Public Sw(r $ $ 506,004 $ 556,604 $ 584,435 $613,656 $ 644,339
Swim Instruction $ $ 48,384 $ 58,061 $ 69,673 $ 80,124 $ 88,136
Pooi/Team Rental $ $ 119,680 $ 119,680 $ 123,270 $126,969 $ 130,778
Competition Events $ - $25,0013 $ 27,500 $ 30,250 $ 33,275 $ 36,603
Water Fitness/Programmir $ $ 15,000 $ 18,000 $ 20,700 $ 22,770 $ 25,047
Birthday/Private Rentals $ $56,160 $ 61,775 $ 64,865 S 68,108 $ 71,513
sales 5 - $ 6,000 $ 6;180 $ 6,365 $ 6,556 $ 6,753
Total Aquatic Revenue $ - S 776,228 $ 847,801 $ 899,558 $951,458 $1,003,169
Fur,Time Staff
Aquatics Manager R7 $ 20,286 $ 48,686 $ 50,147 $ 51,651 $ 53,201 $ 54,797
Lifeguards(3) R5 $ 13,895 $ 95,325 $ 98,185 $ 101,130 $104,164 $ 107,289
Custodian R2 S 11.957 S 27.790 $ 28,624 $ 29,482 $ 30,367 $ 31,278
Full-Time $ 46,138 5 171,801 $ 176,955 $ 1B2,254 $187,732 $ 193,364
Beneffis $ 69,228 $ 94,360 $ 95,391 $ 96,453 $ 97,546 $ 98,673
Total Full Time: $ 115,365 $ 266,161 S 272,346 $ 278,716 $285,278 $ 292,038
Part-time Personnel
Lifeguards S 5,500 $ 155,625 $ 160,294 $ 165,103 $170,056 $ 175,157
Program Staff $ - $ 87,500 $ 90,125 $ 92,829 $ 95,614 $ 98,482
Front Desk $ 2,000 $ 11,253 $ 11,588 $ 11,935 $ 12,293 $ 12,662
Weekend CieanEng $ - 1____5203 $ 5,356 $ 5,517 $ 5,682 $ 5,853
Total Part-Time S 7,500 $ 259,575 $ 267,362 S 275,383 $283,645 $ 292,154
OfficeSupp�(es $ 2,500 $ 7,500 S 7,725 $ 7,957 $ 8,195 S 8,441
Rec Supplies $ 1,250 $ 6,000 $ 6,180 $ 6,365 S 6,556 $ 6,753
Postage $ 1,000 $ 3,000 $ 3,090 $ 3,183 $ 3,278 $ 3,377
Printing/copies $ $ 4,000 $ 4,120 $ 4,244 $ 4,371 $ 4,502
Uniforms $ - $ 8,500 $ 9,755 $ 9,018 $ 9,288 $ 9,567
Peal Chemicals $ - $ 40,000 $ 41,200 S 42,436 $ 43,709 $ 45,020
Cleaning Supplies $ $ 5,000 $ 5,150 $ 5,305 $ 5,464 $ 5,628
Service Contracts $ - $ 20,000 $ 20,600 S 21,218 $ 21,855 $ 22,510
Repair/Maintenance $ - $ 15,000 $ 15,450 $ 15,914 $ 16,391 $ 16,883
Utilities $ - $ 247,000 $ 254,410 $ 262,042 $269,904 $ 278,001
Marketing $ 6,000 $ 8,000 $ 8,240 $ 9,487 $ 8,742 $ 9,004
Pre,Opemn0 Year 1 Year 2 1 Year 3 1 Year 4 Year 5
Net Operating S (133,615} S (113,508) $ (WZT)l 5 (40,709) S(15,217)I S 9,294
OperatkW Revenue $ - $ T76,228 S 847,801 S 899,558 1$?51,458 1 $1,003,169
Total Operating EXpenses S 133.615 S BR9,736 S 914.628 $ 940,261 1$966,675 1 S 981,875
Financing:
Funding for an indoor aquatic facility has been the primary hurdle in moving an indoor aquatics facility
from an identified need in planning documents to reality over the past three decades. Following a
Board of Supervisors work session in early 2020 including discussion of putting the funding decision
directly to voters in the form of a referendum,this plan recommends pursuing a ballot referendum. A
recommendation from the Parks and Recreation commission to pursue a referendum would have to be
approved by the Board of Supervisors, an action ideally completed in the spring of the target year to
allow for adequate time to follow the steps needed to get an item on the ballot,and time to allow
citizens to fully understand the issue prior to voting.
9
160
Frederick County Aquatics Master Plan
2021
Introduction:
Access and availability of pools and swimming is an important part of recreation and safety nationwide
and is consistently identified as a leading recreation need for Frederick County residents. A strong
aquatics program,derived from aquatic facilities, is vitally important for all children and adults to learn
to swim and confidently navigate the world. Beyond learning the critical life skill of swimming,aquatics
provides opportunity for all ages and abilities to enjoy a better life in many ways. This plan strives to
achieve that end and puts together a recommended vision for Frederick County's aquatics future.
Background:
Aquatic facilities currently provided by Frederick County Parks and Recreation consist of two outdoor
pools at county parks. These pools were constructed in 1988 and 1989 and are nearing a point in their
lifecycle where significant investment will be required to ensure reliable use and meet the interests of
today's resident. Even with the outdoor pools there has been a long-standing need for an indoor
aquatics facility in order to provide year-round and weather independent community aquatics. An
indoor aquatics facility has been on the county Capital Improvements Plan (CIP)since 1994 and
continues to be a top desired facility as supported by the 2012 and 2017 Parks and Recreation
Community Survey findings.
Purpose:
The near-term capital needs of the existing outdoor pools combined with increased demand for indoor
aquatics presents an opportunity to use resources to maximize community benefit. The purpose of this
plan is to provide a roadmap to most effectively provide an aquatics program to meet the current needs
of Frederick County residents.
10
161
Existing Conditions:
Current Inventory:
Clearbrook Park Pool: Sherando Park Pool:
T. l
Frederick County Parks and Recreation operates two outdoor 25-yard 6 lane pools with zero-depth entry
areas and diving wells. Opened in 1989,these pools are located at Clearbrook and Sherando Parks and
operated through the summer season. Pool programming includes;swim lessons,water fitness classes,
swim teams, kayak lessons, lap swim, and general public open swim. Attendance in 2019 totaled
26,675 visits; 15,240 visits at the Clearbrook pool,and 11,435 visits at the Sherando pool.
Based on their age,the two county outdoor pools and associated support facilities are nearing a point in
their lifecycle where significant renovations are needed to maintain the pool complexes integrity.
Industry guidelines recognize the typical life of an aquatic facility is 30-50 years. Major facility
renovations are generally required every 10-15 years to keep up with changes in demographics and
community expectations. With no significant renovations occurring at the Frederick County pools as
they approach their 3rd decade,wide ranging renovation needs are needed. Renovation cost estimates
approach $250,000 per pool to address the variety of facility updates.
11
162
Other Area Providers:
Winchester Parks and Recreation
At Jim Barnett Park,the city operates both a seasonal outdoor pool and an indoor pool for competitive
and recreational users at Jim Barnett Park. The indoor pool is a six lane 25-yard pool which currently
serves a city high school team,three county high school teams, a private club team,and other aquatic
activities. The outdoor pool is an eight lane, 50-yard pool with a water slide and a few spray-ground
features.
Winchester County Club
The Winchester County Club operates a 6-lane, 25-yard pool with a zero-depth entry area and diving
well. This is a member only pool used for recreational purposes and a summer club team.
Stonebrook Countv Club
The Stonebrook County Club operates a 6-lane, 25-yard pool with a shallow water area and diving well.
This is a member only pool used for recreational purposes and a summer club team.
One-Life Fitness
The Kernstown location of this membership-based gym offers an indoor three lane 20-yard pool and
offers open swimming times and water fitness classes.
Super S lasher Aouatics
This 4-lane 20-yard pool is used to provide swim lessons, lifeguard training,water aerobics,and rentals.
Signal Knob Recreation Center in Strasburg,VA
This indoor 6 lane 25-yard pool serves as a training venue for a private club swim team and area high
school teams and is not open to the public. The Signal Knob Center pool is located in Strasburg which is
a significant drive for most Frederick County residents.
The Winchester Medical Center Thera p . Pool
This indoor pool hosts warm water activities. The pool is not available for recreational use by the
community and is of insufficient dimensions for competitive swimmers.
Valle; Health System Wellness Center
The VHS Wellness Center houses a warm water therapy pool and a 5-lane lap pool. The design of the lap
pool is of insufficient dimensions for competition swimming and is not currently available for use by any
of the local high school swim teams for practices.
Demographic Background:
With a 2019 population of 89,313, Frederick County is the 13th (of 95) most populous county in the state
of Virginia. The population is projected to increase to 90,115 by 2020, another 14%to 104,608 by 2030,
12
163
and then 11%to 117,450 by 2040 (Weldon Cooper). The county seat,Winchester with a population of
28,804(Weldon Cooper), is in the eastern portion of the county and is projected to grow similarly over
the coming decades.
Frederick County
Population Projection by Age 2020-2040
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
gyI'll �C��yp�,°'�o�p�o,Uo��o1p` 45� tR* t°5 1:�
� �h� �op0 1p1� 4�p Owe`
O h ti0 ti� ti0 �h �O 3h �O Rc� h0 hc� �O Oc.� ,�O 1y �p aha
�h
2020 2030 2040
Along racial lines,the county has a majority(91%)White population followed by(9%) Hispanic or Latino,
(5%) Black or African American, 1%Asian,and (>1%)other(U.S. Census Bureau).
Frederick County has a population that shows a strong need for aquatics programming and facilities. A
large section of the population,43%, is between the ages of 20 and 54. This segment of the population
is more likely to have children, live in a household of more than 2 people, and is more likely to be
employed. This segment of the population is actively looking for recreation amenities and tends to
have discretionary income to spend. The age groups both younger and older than are more likely to
engage in organized programs like swim lessons,swim teams, and water fitness programs. Also,the
primary age group and younger are more likely to seek amenities and opportunities the entire family
can enjoy (Counsilman-Hunsaker Aquatics).
Statement of Need:
Based on the analysis of service approaches used throughout the country,there is high need for a new
indoor aquatics'facility in Frederick County and such a facility would have strong attendance/use when
opened.
Level of Service (LOS) standards help communities determine needs for a wide variety of services and
amenities. LOS in the parks and recreation industry have evolved from population-based determination
to a combination of benchmark comparisons and individualized need assessments. Population-based
LOS from the National Recreation and Parks Association (NRPA)stated a standard of 1 pool per 20,000
13
164
population. Current benchmark findings (Park Metrics Report)from NRPA show an average of 1 pool
per 43,000 population in communities with similar demographic characteristics to Frederick County.
Individualized needs assessments recognize that unique characteristics of different communities often
presents the most accurate means of determining what facilities should be pursued. Relevant factors
including; capacity,quality,condition, location, convenience,and attractiveness all factor into a
determination that is representative of the actual facility need within a community.
Frederick County Parks and Recreation, in its 2017 Master Plan LOS inventory, identifies the Winchester
City indoor pool as the only public indoor pool for Frederick County residents. Listing the Winchester
indoor pool in the Frederick County facility list was determined to be appropriate by the Parks and
Recreation Commission, recognizing the facility as a regional amenity even as it is owned and operated
by a separate jurisdiction. Taking this approach requires the population of both Winchester and
Frederick County be added together to compare the population served by the Winchester indoor pool.
This brings the current indoor pool facility LOS to 1 for a combined population of approximately
117,000, indicating that by both LOS and benchmark perspectives Frederick County residents are greatly
underserved when it comes to indoor aquatic access.
Another way of determining the adequacy of the City of Winchester indoor pool to meet both city and
county needs is done by looking at how well the facility can meet current demand. This approach also
supports the need for a new indoor aquatic facility. Scheduling at the existing city pool is exceptionally
high,with reservations extending from 5am to 10pm and little room for additional reservations or
programming. The facility has served the community well over its lifespan and continues to serve as the
only public indoor pool and practice facility for all local competitive teams. The facility is smaller than
comparable community indoor pools, (6 lanes vs.8-20),and is too small to host High School level
competitive swim meets. Area teams compete 'away' at other, larger facilities. The condition of the
facility,while currently serviceable, has been showing its age for some time and issues in humidity
control and acoustics continue to present condition and ambiance challenges. Local competitive user
groups consistently express that if a modern facility were built it would be preferred over the existing
indoor pool at Jim Barnett Park.
Public Input:
Stakeholder interviews and citizen input opportunities provided an understanding of community
interest for, and anticipated use of an indoor aquatics space.
Stakeholder Meetings:
Stakeholder input was solicited from a broad range of groups associated with aquatics in the Frederick
County community. Stakeholder input was received from Frederick County Public School staff;
Shenandoah University staff,disability service groups,Swim Team groups and the Winchester Parks and
Recreation department. Consistent with expectations,all current aquatics user groups agreed on the
14
165
need for more indoor aquatics space and more appropriate scheduling times. The theme of`building for
the future',was a common refrain as concern over capacity issues and the recognition we are living in a
growing community were expressed. Scheduling also presented itself as a common issue with over-
subscription to the existing indoor pool at Jim Barnett Park leading to very late or early practice times
for local high school and club teams. The current norm of inconsistent scheduling times at less than
desirable times was identified as a barrier to program development for disability service groups.
Public Input Meetings:
Individual input was solicited through an on-line survey that asked specific questions and allowed for
general comments. The survey period was open for four weeks from early November to early December
2019 and was advertised in various social media and internet venues as well as being promoted in a
Winchester Star article. Over 1,100 responses were obtained in this method allowing for a valuable
perspective into the anticipated use of an indoor facility.
The community input survey asked several questions about anticipated use and desired amenities of an
indoor pool facility and asked about the implications an indoor pool facility would have on programming
and/or design of the existing outdoor pools. Results of the survey are included as an appendix and
show;of 1,109 respondents (97%) indicating they would use an indoor swimming pool, and desired
characteristics including; 50-meter length, a separate warm water therapy/learning pool, and water park
features. Results are provided in Appendix A.
Parks and Recreation Commission Oversight:
In 2018 the Parks and Recreation commission formed an Aquatics Master Plan committee to oversee
the development of the Aquatics Master Plan. With the onset of Covid 19 in March of 2020,the
Commission provided guidance to staff to hold the Aquatics Master Plan and its recommendations for
the 2021 year. Throughout the process the committee has reviewed work provided by staff,attended
public input opportunities,and ultimately recommended the final plan draft to the Parks and Recreation
Commission for adoption.
Developing A Recommendation:
Trends:
Designed and built in the late 1980's the existing outdoor pools at Clearbrook and Sherando Park utilized
the design standards popularized in the period from 1950-1990;to include lap lanes, diving board,and
wading area with the intended user being children and lap swimmers. Beginning in the early 1990's, an
15
166
emphasis on broadening the scope of aquatic centers to include something for everyone, designing for a
demographic appeal to additionally include;tots,teens,young adults, and seniors.
Each age and user group has different preferences for water depth and temperature. Competitive
swimmers require colder and deeper water,seniors typically want shallower water with slightly warmer
temperatures,tots are attracted by play features and shallow water areas,while teens (not in swimming
programs) look for exciting features such as climbing walls or water basketball goals.
Viewing U.S. physical activity trends as reported in the 2019 Physical Activity Council Participation
Report,swimming is categorized with Fitness Sports and consistently rated as the most participated in
category overall and continues to grow in year over year comparison. Additionally,when non-
participants were asked what activity they would aspire to participate in,swimming for fitness or
swimming on a team was the most common choice among all age groups and across income levels.
Meeting the broad range of interests has led to a trend of building a dual pool model and including in
the larger pool the possibility of separating different users, (teams, activities,etc.),with moveable
bulkheads. There are several models to follow in facility design that address broad user needs and allow
maximization of limited pool time; a dual pool model appears to be the best fit to meet the needs of
Frederick County today while anticipating future growth.
Aquatic Usage:
For both indoor and outdoor pools, usage falls into the categories of; recreation, Instruction,
competition, and wellness and therapy. Age is the largest factor in determining the typical use
categories and this in turn informs the desired pool layout and programming schedules.
The recreational user typically consists of tots,families, and teens. Teen parties, adult parties, birthday
party rentals are examples of programming opportunities. For tots and younger users,warmer
temperature water is best and providing wide staircase or zero depth entry facilitates comfort and use
with the pool environment. This age group and the parents that accompany them are attracted to
water features,small slides, and play zones. For teens, cooler water and more dynamic pool features
such as drop slides, climbing walls,and water basketball nets are examples of activities that provide
interest and programming opportunities. Providing something for these age groups encourages 'family
use' which in turn supports additional items such as food concessions,eating areas,and/or rentable
party gathering rooms.
Instruction provides a key benefit for the user and community. Additionally, instruction represents a
large programming opportunity with associated user revenue. Traditional instruction programming
includes all age and ability swim lessons, lifeguard certification,and water safety instruction. Other
creative aquatic instruction programs include;snorkeling,scuba diving,and water aerobics among
16
167
others. A broad diversity of programming topics provides the opportunity to offset operating expenses
and fill otherwise underutilized pool times.
Learn to swim participants in the US:
100
so
60
40
20
0 3.51,
NAS
Q
*Recreation Management,Aquatic Trend Report 2019
Wellness and Therapy is the fastest growing aquatic user group nationally. This area of usage typically
requires warmer water temperatures in a range that overlaps with that of younger recreational users.
Among disciplines of aquatic therapy are;athletic trainers,fitness classes, massage therapists, physical
therapists,occupation therapists, and adapted aquatics. An additional benefit of wellness and therapy
programming is the use of non-peak pool times for greater overall facility utilization.
Competition use of a public aquatic facility plays a large role in design considerations. Swim teams at
the high school level,Special Olympics, local teams,and master's swim teams are large and consistent
users of indoor pools for both practice and competition events. Currently Frederick County High School
and club teams have limited swim time and sub-optimal practice schedules (either very early or very
late) leading to lower participation than otherwise would exist. When compared to localities with
indoor aquatic facilities,the combination of inconsistent scheduling and limited pool time has limited
local participation in what would otherwise be a strong and growing area of youth sport participation.
Indoor pools and outdoor pools have very different functions in most communities. Indoor pools tend
to be programmed with classes and are more likely used for fitness and competitions. Outdoor pools
tend to be used more for recreation,although crossover does occur and should be anticipated.
Characteristically,outdoor pools have high recreation and entertainment features spread out over
acres, whereas indoor pools offer fitness and competitive swimming year-round in more compact indoor
spaces. These dynamics help inform the perspective on providing aquatic facilities moving forward.
Types of Aquatic Facilities:
Elements of aquatic facilities have developed more age and programmatic specialization requiring
different elements. Water temperature is important for the program areas of interest for users.
17
168
Temperatures are specific for each activity. Competition swimming prefers water at 78-82 degrees F.
Athletes cannot perform well or as safely in warm water. Recreation and exercise class patrons prefer
water temperatures from 84-90 degrees F. Therapy activities require even warmer water at 90-95
degrees F. What different water temperatures mean for pool planning is the need for separate pools
and has resulted in the rise of multi-pool facilities. Although possible to adjust temperature for different
programs,the time and energy it takes to do so is not be practical for a wide range of programs. Entry
level swim lesson participants may be able to adapt to cooler water, but younger patrons will experience
discomfort resulting in less learning as an example.
Water depth is another area where specific activities have specific requirements. Diving requires 12.5
feet for one-meter springboards. Swim lessons need 18-42 inches of water. Competitive swimming
requires a minimum of 4 feet of water at turns and 6 or more feet for racing starts. Recreation water
depths range from 0 to 42 inches,therapy ideally from 42-66 inches, depending on the program. As
with temperature the result is that multiple pools are needed for the widest range of activities and
broadest user appeal.
Competitive Pool Discussion:
Several common competitive pool layouts are presented below. The 25-yard, 6 lane pool is comparable
to the current indoor pool at Jim Barnett Park in Winchester. The 50-meter pool example shows
moveable bulkhead which allow for different users and/or activities to occur at the same time.
25-yard, 6lanes:
r- I _
i
T
1
25-Yard by 25-Meter, 10-11 lanes: photo w/warm water pool in background:
18
169
l
50-Meter by 25-Yards,8-10 lanes or 17-22 lanes:
rT
-
�
-
}
*photo shown with moveable bulkhead separators.
19
170
Instructional/Play Pool Discussion:
Instructional Pool in foreground,competitive pool with moveable bulkhead in background.
The 30-yard by 25-yard instructional/therapy/play pool provides the opportunity to meet the needs of
non-competitive user groups and broaden demographic value of the facility. Typically,these pools are
designed with a zero-depth entry and transition to a 3-foot depth instructional area. This pool is to be
maintained at a warmer water temperature to meet the needs of non-competitive and therapy users.
Family play features include a water playground and tunnel slide. Birthday Party/Wet Rooms adjacent
to the instructional pool allow for rentals and aquatic related training space.
20
171
Instructional pool with play features:
lid a
r -
MW
{
T � -
.�
Future Aquatics in Frederick County:
Taking into consideration population and demographic projections, industry trends, and the expressed
interests of residents, an Aquatics vision for Frederick County emerges. The population relative to
comparative standards supports the need for an indoor aquatic facility, and the expressed interests of
the community supports diversification in the offerings of the outdoor pool facilities. Identified needs
21
172
among all age groups and user types support the pursuit of a broad aquatics vision provided by the
public sector.
Recommendations:
Facility Recommendation.
In consideration of the findings and the need to address all user groups in a financially sustainable
manner,the recommended aquatic facility is a two-pool model consisting of a 50-meter lap pool and a
3-lane instructional pool with a small family-oriented play area.
The envisioned indoor aquatics facility houses an indoor 25-yard by 50-meter competition/lap pool. This
pool would serve the current competitive needs of Frederick County's swim population with the ability
host local swim meets and to anticipate growth in the future. This pool type and size provides both
short course and long course lengths for training and swim meets and with moveable bulkheads, (pool
section separation),and allows for multiple practices to occur simultaneously. As proposed,spectator
seating accommodates up to 400 viewers.
Adequate space for locker rooms and accessory offices are necessary to include in the facility plan.
Adding space for Parks and Recreation offices provides the opportunity to connect the department with
the community it serves and ultimately provide a better recreation experience for users.
Site Selection:
Central to site selection is the ability for the site to accommodate the recommended facility plan. Total
building size of 31,744 square feet and a 11,110 square foot efficiency factor for walkways and required
green spaces make for a 43,000 square foot building site. 200 parking spaces provide for parking
sufficient to serve users and staff,and an internal road layout allowing for easy drop-off and pickup
should be developed. Additionally,vehicle access to mechanical areas will need to be provided.
With approximately three acres of impervious surface required,a site of approximately 10 acres is
recommended to accommodate setback requirements,stormwater management requirements, and
site-specific limitations on developable area.
Implementation
Frederick County has a long-standing need for an indoor aquatic facility. The proposed facility responds
to a wide variety of community input and strives to balance current needs with the anticipated
population growth of the area.
22
173
Estimate of Costs:
The estimate of costs provided below represents the total required to meet the identified aquatic facility
need in Frederick County. As with any cost estimate actual costs may vary and are only as accurate as
the underlying assumptions. Certain components of the estimate such as land cost and site work are
included but may be significantly altered depending on the actual site selected. Other elements,such as
moving Parks and Recreation central offices to the facility provide opportunities for operational
efficiencies and further the departments general goal of becoming more accessible to the community
and improving service.
Frederick County Parks&Rec Conceptual Estimate SOM P..
�Y1
lacility Name Future Frederick County Aquatics Center
ARCHITECTS
a
�"Min
Quantity Description Unit Cost/unit Total
50 Meter Pool
1 Site Acquisition(10 acres) EA $500,000.00 $500,000.00
i Typical Site Cost(grading,utilities, EA $1,000,000.00 $1,000,000
200 parking spaces
4,756 Parks and Recreation Offices/Lobby SF $220.00 $1,046,320
1,600 Party Rooms(2@ 600 SF with Kitchen) SF $220.00 $352,000
140 First Aid/Lifeguard Office SF $220.00 $30,800
14,248 50 M Pool w/equipment room SF $350.00 $4,986,800
6,600 Pool Deck SF $175.00 $1,155,000
1,200 Bleachers(400 Capacity) SF $175.00 $210,000
2,250 Instruction a I/Thera py/Lei sure Pool SF $279.00 $627,750
1 Slide,Fountains,Sprayers,etc. LS $180,000.00 $180,000
3,200 Mens&Womens Locker Rooms&Family Locker SF $300.00 $960,000
11,898 Efficiency Factor(35%) SF $261.00 $3,105,378
45,893Sub-total $14,154,048.00 $14,154,048
2020 Construction Cost Escalation(5%) $707,702.00 $707,702
Owner Costs(Furniture/Fees/Contingency-25%) LS $3,715,438.00 $3,715,438
Conceptual Cost Estimate Total(50M Pool) $18,577,188.00 $18,577,188
23
174
Facility Operations:
A facility operation prospective is provided below and reflects anticipated revenue and expenditures
associated with the aquatic facility for the first five years of operation.
Revenue:
The goal of the revenue structure is to provide for a self-supported aquatic facility. Facility design is
directly linked to revenue generation potential in appealing to a broad array of user groups. Programs
and the facility are designed and projected to operate with positive cash flow by the fifth year of
operation. While capital funds are required to create the facility,operational funds generated from the
user provide the long-term sustainability of the aquatic's facility.
The bulk of anticipated revenue is projected to come from membership and public swim. Projections
take participation figures from the Sports and Fitness Industry Association and combine these with an
anticipated capture rate of 50% in our community to determine the type(pass holder vs. day use) of
users in this category. Rates were determined through market and comparable facility analysis. Other
significant revenue streams include pool rental for public and private teams and competitive events.
Need was determined through feedback from school swim coaches and private team representatives.
Birthday party room rental revenue is based on discussions with other facility operators and is directly
connected to the family/play features programmed as part of the instructional pool area.
Expenditures:
The model of probable expenses covers the main areas of; labor, utilities,contractual services,and
commodities such as pool chemicals. Expenses are estimated considering; hours of operation,
attendance projections, utility rates, and other factors. Operating data from comparable facilities was
reviewed and utilized in the expenditure model. Staff costs are the primary factor in operating
expenditure followed by utility costs; pool chemicals,and service contracts.
24
175
Pre-Opening Year 1 Year 2 Year 3 Year 4 Year 5
ProjjecW Revenue
Membership&Public Swir $ - $ 506,004 $ 556,604 $ 584,435 $613,656 $ 644,339
Swim Instruction $ - $ 48,384 $ 58,061 $ 69,673 $ 80,124 $ 88,136
Pool/feam Rental $ - $ 119,680 $ 119,680 $ 123,270 $126,969 $ 130,778
Competition Events $ - $25,000 $ 27,500 $ 30,250 $ 33,275 $ 36,603
'ulster Fitness/Programmir $ - $ 15,000 $ 18,00C $ 20,700 $ 22,77C $ 25,047
Birthday/Private Rentals $ - $56,160 $ 61,776 $ 64,865 $ 68,108 $ 71,513
Sales 5 - $ 6,000 $ 6,180 $ 6,365 $ 6,556 $ 6,753
Total Aquatic Revenue $ - $ 776,228 $ 847,801 S 899,558 951,458 $1,003,169
Ful Time Staff
Aquatics Manager R7 $ 20,286 $ 48,686 $ 50,147 $ 51,651 " 53,201 $ 54,797
Lifeguards(3) R3 $ 13,895 $ 95,325 $ 98,185 $ 1C1,130 $104,164 $ 107,289
Custodian R2 S 11.957 S 27.790 $ 28,624 $ 29,482 $ 30,367 $ 31,278
Fult-Time $ 46,138 $ 171,801 $ 176,955 $ 182,264 $187,732 $ 193,364
Benefits $ 69,228 $ 94,360 S 95,391 $ 96,453 $ 97,546 $ 98,673.
Total Full Time: $ 115,365 S 266,161 $ 272,346 $ 278,716 $285,278 S 292,036
Part-time Personnel
Lifeguards $ 5,500 $ 155,625 $ 160,294 $ 165,103 $170,056 $ 175,157
Program Staff $ - $ 87,507 $ 90,125 $ 92,829 $ 95,614 $ 98,482
Front Desk $ 2,000 $ 11,250 $ 11,588 $ 11,935 $ 12,293 $ 12,662
Weekend Cleaning $ $ 5.200 $ 5,356 $ 5,517 $ 5,682 $ 5,853
Total Part-Time $ 7,500 S 259,575 $ 267,362 $ 275,383 $283,645 $ 292,154
officesuppl es $ 2,500 $ 7,500 $ 7,725 $ 7,957 $ 8,195 $ 8,441
Rec SuppNes $ 1,250 $ 6,000 $ 6,180 $ 6,365 $ 6,556 $ 6,753
Postage $ 1,000 $ 3,000 $ 3,090 $ 3,183 $ 3,278 $ 3,377
Printing/copies $ - $ 4,000 $ 4,120 $ 4,244 $ 4,371 $ 4,502
Uniforms $ - $ 8,500 $ 8,755 $ 9,018 $ 9,288 $ 9,567
Pool Chemicals $ - $ 40,000 $ 41,200 $ 42,436 $ 43,709 $ 45,020
Cleaning Supplies $ - $ 5,000 $ 5,150 $ 5,305 $ 5,464 $ 5,628
Service Contracts. $ - $ 20,007 $ 20,600 $ 21,218 $ 21;855 $ 22,510
Repair/Maintenance $ - $ 15,000 $ 15,450 $ 15,914 $ 16,391 $ 16,883
Utilities $ - $ 247,00,0 $ 254,410 $ 262,042 $269,904 $ 278,001
Marketing $ 6,000 $ 8,000 $ 8,240 $ 8,487 $ 8,742 $ 9,004
Pre-Opening Year 1 Year 2 Year 3 Year 4 Year 5
Net Operating $ (133,615) S (113,508) So (66.827) S (40,709) $ (15,21 T) S 9,294
Operating Revenue $ - $ 776,228 S 847,801 $ 899,558 $951.458 $1,003,169
Total Operating Expenses $ 133,615 S 889,736 $ 914,628 $ 940,267 $966,675 S 993,875
25
176
Capital Financing:
Private or Public Sector Financing?
Below are graphs showing larger pools are typically provided by the public sector in the United States,
and the types of pools provided:
Who provides pools in the US? What types of pools are provided?
50 60
40 50
40
30
30
xo
xoCR
CO10 N .D 'e de ap 0 IpOr
0 un N '' N 0 'S
Qe o��eAee Aro .16 ell, '`Jqe ol`�o v�J ` Q00 Q43� �Q`eA 0'0 aQe eRe*
VQ
*Recreation Management,Aquatic Trend Report 2019 *Recreation Management,Aquatic Trend Report 2019
Funding for an indoor aquatic facility has been the primary hurdle in moving an indoor aquatics facility
from an identified need in planning documents to reality over the past three decades. Following a
Board of Supervisors work session in early 2020 including discussion of putting the funding decision
directly to voters in the form of a referendum,this plan recommends pursuing a ballot referendum. A
recommendation from the Parks and Recreation commission to pursue a referendum would have to be
approved by the Board of Supervisors, an action ideally completed in the spring of the target year to
allow for adequate time to follow the steps needed to get an item on the ballot, and time to allow
citizens to fully understand the issue prior to voting.
26
177
APPENDIX A
AQUATCIS MASTER PLAN PUBLIC INPUT QUESTIONNAIRE: (1147 responses)
Would you use an indoor swimming pool?
97%
Yes No
Indoor Aquatic Preferences
25%
200
15%
10%
n
5%
0%
25-Yard 50-yard Diving Warm Water Indoor Dry Land Other
Pool Pool Well Water Park Meeting Trainng
Pool Features Space Space
Household Community
27
178
Desired Use Times
40%
35%
30%
25%
20%
15%
10%
5%
0%
Before 8AM Between 8AM- After 4 PM Weekends
weekdays 4PM weekdays weekdays
28
179
Attachment 3
FREDERICK COUNTY PARKS AND RECREATION
CURRENT CONDITIONS
Facilities
Frederick County has four classifications of parks including Greenways (linear parks), Neighborhood,
Community,and District Parks.The classification depends on the size, service area, purpose, character,
and location of the property.The County currently has two district, two community, and three
neighborhood parks. Additionally, a community park is planned on 25 acres on Old Charlestown Road in
the Stonewall District and the County is beginning development of a Greenway trail along Abrams Creek
in the eastern part of the county.
The two district parks, Clearbrook and Sherando, currently serve the County's population with active
and passive recreational programs and facilities. Clearbrook Park is located five miles north of
Winchester on Route 11 and encompasses 44 acres of land surrounding a 3.5-acre lake. Sherando Park,
located two miles east of Stephens City on Route 277, includes 334 acres of varied open and forested
land and a diverse array of recreation facilities. Community parks include Rose Hill Park in the Back
Creek District and Stonewall Park in the Stonewall District. Rose Hill Park is located 1/3 mile south of the
intersection of Cedar Creek Grade and Jones Road offering visitors the opportunity to enjoy the historic
and scenic features of the Museum of the Shenandoah Valley's Rose Hill Farm. Stonewall Park on
Stephenson Road is developed for active recreation and has five diamond ball fields for use. The three
neighborhood parks include space at the Reynolds Store Fire Company, Frederick Heights Park near
Senseny Road, and county owned property behind the Bowman Library where the department has
constructed a walking trail around a lake and has plans to develop an amphitheater for community use.
Master development plans were adopted for both Clearbrook and Sherando Parks establishing a
development vision for each park based on identified recreational needs.
FOCUS FOR THE FUTURE
To meet the future service demands on the County's two district parks,the Parks and Recreation
Department intends to continue implementing the improvements adopted in the park Master Plans and
in the Capital Improvement Plan. Additionally, new Neighborhood or Community Parks and usable open
spaces should be located within the Urban Development Area (UDA), located near areas planned for
future residential land uses, Neighborhood Villages and Urban Centers or within designated Rural
Community Centers. The construction of additional trails throughout the community is also important.
Trails are highly desired recreation facilities for county residents and provide the ability to travel safely
from homes to schools, stores, work, or recreation areas without having to share roadways with vehicle
traffic.
Frederick County is fortunate to have multiple entities providing publicly accessible land citizens can use
for recreation and leisure purposes. Frederick County currently manages 430 acres of park land and 340
acres of other school and county owned properties. While new park land locations are identified,there
is significant development potential on existing county owned park areas as almost half of these acres
180
are yet to be developed for recreation purposes. Frederick County is fortunate to have within its
jurisdictional boundary thousands of acres of publicly accessible land provided by Federal, State, school
system and non-profit entities. Additionally, adjoining jurisdictions allow Frederick County residents the
use of their facilities. In combination the county and other publicly accessible lands and facilities provide
the array of current conditions from which remaining needs are determined.
PARKS, RECREATION, AND COMMUNITY BENEFITS
The Frederick County Parks and Recreation Department is building a sense of community through
people, parks, and recreational opportunities benefitting all residents. Parks and recreation activities
stimulate economic activity and property values are increased by proximity to parks and through the
added quality of life and sense of community they provide. Families and organizations alike look to
Frederick County Parks and Recreation to meet their leisure needs. Approximately 1.5 million
recreational contact hours for youth, senior, and family programs are provided through programs
offered by or facilitated through Frederick County Parks and Recreation with nearly two-thirds of
Frederick County households reporting they use Parks and Recreation services and facilities. Nearly
million visitor visits are counted at the two District Parks alone on an annual basis.
GOALS/STRATEGIES
GOAL: CONTRIBUTE TO THE PHYSICAL, MENTAL, AND CULTURAL NEEDS OF THE COMMUNITY; ITS
ECONOMIC AND SOCIAL WELL-BEING,AND ITS SENSE OF CIVIC PRIDE AND SOCIAL RESPONSIBILITY
THROUGH THE IMPLEMENTATION OF AN INTEGRATED PLAN FOR RECREATION PROGRAMS AND PARK
FACILITIES.
STRATEGIES:
• Maintain a County-wide recreation plan which identifies recreational, park, trail, bikeway and
open space needs.
• Identify recreation needs associated with the Rural Community Centers.
• Continue to utilize State and Federal grants and as needed pursue voter-approved bond
financing for capital projects approved in the Capital Improvement Plan.
• Continue to expand our cooperative relationship with the Frederick County School Board in
jointly meeting identified County recreational needs.
• Review land development regulations to ensure that appropriate standards are provided for
open space recreational facilities in new developments.
GOAL:TO HAVE EVERY RESIDENT OF FREDERICK COUNTY'S URBAN DEVELOPMENT AREA(UDA)WITHIN
WALKING OR BIKING DISTANCE OF A RECREATION AREA.
STRATEGIES:
• Inventory the County's natural and environmental resources to identify appropriate locations
for greenways, Community and Neighborhood Parks including connectivity consistent with the
2014 Metropolitan Planning Organization (MPO) Bicycle and Pedestrian Plan.
181
• Strategically locate parks in or near Neighborhood Villages and Urban Centers to meet
population-based needs. Parks should be carefully planned to respect and take advantage of
natural and historic resources as well as to enhance the natural, scenic, and cultural value of the
Urban Areas of the County.
• Ensure recreation and open space development requirements are adequate.
• Actively pursue parkland in areas where publicly accessible land does not or is not anticipated to
meet citizen needs.
PARKS AND RECREATION MASTER PLAN
The Parks and Recreation Master Plan was adopted in 2018 and outlines both long-and medium-term
goals and strategies. Master Plan goals align with the Comprehensive Plan goals listed above and
provide strategies and action steps for the department to pursue. The Parks and Recreation Master Plan
is available on the Parks and Recreation website for reference.
182
'r
` r Board of Supervisors
Agenda Item Detail
Meeting Date: March 24, 2021
��Gt• Agenda Section: Public Hearings (Non Planning Issues)
Title:
Fiscal Year 2021-2022 Budget
The Board of Supervisors of Frederick County invites comments on the Proposed Budget for
the fiscal year ending June 30, 2022.
Attachments:
BOS03-24-21 Proposed FY2021-2022Budget.pdf
183
NOTICE OF PUBLIC HEARING
FREDERICK COUNTY,VIRGINIA
7:00 p.m.,Wednesday,March 24,2021 at County Administration Office Building
For the purpose of the public hearing on the Proposed Budget for the fiscal year ending June 30,2022 on March 24,2021,comments may be
presented either in person to the Board at its public hearing or submitted prior to the meeting via:
1. eComments on the county website at fcva.us/BOSMeetings by noon on the day of the meeting.
2. Email to county staff Karen Vacchio at kvacchio@fcva.us or Ann Phillips at ann.phillips@fcva.us by noon on the day of the meeting.
3. By calling the Deputy Clerk at 540.722.8273 to arrange to drop off your comments.
The following synopsis of the budget is published for information and planning purposes only. No money shall be paid out or become available to
be paid out for any contemplated expenditure unless and until there has first been made an appropriation by the Board of Supervisors.
PROPOSED FY 2021-2022 BUDGET
ADOPTED PROPOSED DIFFERENCE
2020-2021 2021-2022
GENERAL OPERATING FUND:
Revenue 197,322,231 209,706,798 12,384,567
Non-Revenue 3,715,900 0 -3,715,900
TOTAL REVENUE-GENERAL OPERATING FUND 201,038,131 209,706,798 8,668,667
GENERAL OPERATING FUND:
Expenditures 85,700,516 92,259,101 6,558,585
Transfer to Adult Detention Center 5,520,958 5,788,868 267,910
Transfer to Airport Operating 92,991 68,488 -24,503
Transfer to EDA Fund 614,301 621,876 7,575
Transfer to School Operating 88,307,934 93,093,337 4,785,403
Transfer to School Capital 3,715,900 0 -3,715,900
Transfer to School Debt 17,085,531 17,875,128 789,597
TOTAL EXPENDITURES-GENERAL OPERATING FUND 201,038,131 209,706,798 8,668,667
NORTHWESTERN REGIONAL ADULT DETENTION CENTER FUND:
Revenue 16,792,420 17,458,200 665,780
Non-Revenue 1,441,534 2,396,196 954,662
Transfer from General Operating Fund 5,520,958 5,788,868 267,910
TOTAL REVENUE-NRADC FUND 23,754,912 25,643,264 1,888,352
NORTHWESTERN REGIONAL ADULT DETENTION CENTER FUND:
Expenditures 23,754,912 25,643,264 1,888,352
FREDERICK-WINCHESTER LANDFILL FUND:
Revenue 8,373,924 8,607,647 233,723
Non-Revenue 1,273,430 2,656,013 1,382,583
TOTAL REVENUE-LANDFILL FUND 9,647,354 11,263,660 1,616,306
FREDERICK-WINCHESTER LANDFILL FUND:
Expenditures 9,647,354 11,263,660 1,616,306
DIVISION OF COURT SERVICES FUND:
Revenue 483,524 473,935 -9,589
Non-Revenue 108,358 0 -108,358
TOTAL REVENUE-DIVISION OF COURT SERVICES FUND 591,882 473,935 -117,947
DIVISION OF COURT SERVICES FUND:
Expenditures 591,882 473,935 -117,947
3/16/2021 2:19 PM
184
SHAWNEELAND SANITARY DISTRICT FUND:
Revenue 812,880 832,520 19,640
Non-Revenue 333,143 149,248 -183,895
TOTAL REVENUE-SHAWNEELAND SANITARY DISTRICT FUND 1,146,023 981,768 -164,255
SHAWNEELAND SANITARY DISTRICT FUND:
Expenditures 1,146,023 981,768 -164,255
AIRPORT OPERATING FUND:
Revenue 1,812,006 1,954,545 142,539
Transfer from General Operating Fund 92,991 68,488 -24,503
TOTAL REVENUE-AIRPORT OPERATING FUND 1,904,997 2,023,033 118,036
AIRPORT AUTHORITY OPERATING FUND:
Expenditures 1,904,997 2,023,033 118,036
LAKE HOLIDAY SANITARY DISTRICT FUND:
Revenue 779,998 779,998 0
LAKE HOLIDAY SANITARY DISTRICT FUND:
Expenditures 779,998 779,998 0
EMS REVENUE RECOVERY FUND:
Revenue 1,867,217 1,984,041 116,824
EMS REVENUE RECOVERY FUND:
Expenditures 1,867,217 1,984,041 116,824
ECONOMIC DEVELOPMENT AUTHORITY FUND:
Revenue 26,050 26,050 0
Transfer from General Operating Fund 614,301 621,876 7,575
TOTAL REVENUE-ECONOMIC DEVELOPMENT AUTHORITY FUND 640,351 647,926 7,575
ECONOMIC DEVELOPMENT AUTHORITY FUND:
Expenditures 640,351 647,926 7,575
SCHOOL OPERATING FUND:
Revenue 93,452,487 102,084,157 8,631,670
Transfer from General Operating Fund 88,307,934 93,093,337 4,785,403
TOTAL REVENUE-SCHOOL OPERATING FUND 181,760,421 195,177,494 13,417,073
SCHOOL OPERATING FUND:
Expenditures 180,633,057 194,531,946 13,898,889
Transfer to School Nutrition Fund 30,000 30,000 0
Transfer to Textbook Fund 1,097,364 615,548 -481,816
TOTAL EXPENDITURES-SCHOOL OPERATING FUND 181,760,421 195,177,494 13,417,073
SCHOOL CAPITAL PROJECTS FUND:
Non-Revenue 700,000 1,000,000 300,000
Transfer from General Operating Fund 3,715,900 0 -3,715,900
TOTAL REVENUE-SCHOOL CAPITAL PROJECTS FUND 4,415,900 1,000,000 -3,415,900
SCHOOL CAPITAL PROJECTS FUND:
3/16/2021 2:19 PM
185
Expenditures 4,415,900 1,000,000 -3,415,900
SCHOOL NUTRITION SERVICES FUND:
Revenue 5,976,516 6,219,562 243,046
Non-Revenue 1,575,228 1,577,904 2,676
Transfer from School Operating Fund 30,000 30,000 0
TOTAL REVENUE-SCHOOL NUTRITION SERVICES FUND 7,581,744 7,827,466 245,722
SCHOOL NUTRITION SERVICES FUND:
Expenditures 7,581,744 7,827,466 245,722
SCHOOL DEBT SERVICE FUND:
Revenue 574,642 628,694 54,052
Non-Revenue 297,059 191,994 -105,065
Transfer from General Operating Fund 17,085,531 17,875,128 789,597
TOTAL REVENUE-SCHOOL DEBT SERVICE FUND 17,957,232 18,695,816 738,584
SCHOOL DEBT SERVICE FUND:
Expenditures 17,957,232 18,695,816 738,584
SCHOOL PRIVATE PURPOSE FUNDS:
Revenue 150,000 150,000 0
Non-Revenue 350,000 400,000 50,000
TOTAL REVENUE-SCHOOL PRIVATE PURPOSE FUNDS 500,000 550,000 50,000
SCHOOL PRIVATE PURPOSE FUNDS:
Expenditures 500,000 550,000 50,000
SCHOOL TEXTBOOK FUND:
Revenue 909,740 890,000 -19,740
Non-Revenue 864,136 1,243,773 379,637
Transfer from School Operating Fund 1,097,364 615,548 -481,816
TOTAL REVENUE-SCHOOL TEXTBOOK FUND 2,871,240 2,749,321 -121,919
SCHOOL TEXTBOOK FUND:
Expenditures 2,871,240 2,749,321 -121,919
NREP OPERATING FUND:
Revenue 5,951,913 5,914,217 -37,696
Non-Revenue 300,000 300,000 0
TOTAL REVENUE-NREP OPERATING FUND 6,251,913 6,214,217 -37,696
NREP OPERATING FUND:
Expenditures 6,241,913 6,204,217 -37,696
Transferto NREP Textbook Fund 10,000 10,000 0
TOTAL EXPENDITURES-NREP OPERATING FUND 6,251,913 6,214,217 -37,696
NREP TEXTBOOK FUND:
Non-Revenue 10,000 10,000 0
Transfer from NREP Operating Fund 10,000 10,000 0
TOTAL REVENUE-NREP TEXTBOOK FUND 20,000 20,000 0
NREP TEXTBOOK FUND:
3/16/2021 2:19 PM
186
Expenditures 20,000 20,000 0
CONSOLIDATED SERVICES FUND:
Revenue 3,600,000 3,600,000 0
CONSOLIDATED SERVICES FUND:
Expenditures 3,600,000 3,600,000 0
TOTAL REVENUE-ALL FUNDS 466,329,315 489,338,737 23,009,422
Less Transfers Between Funds 116,474,979 118,103,245 1,628,266
NET REVENUE-ALL FUNDS 349,854,336 371,235,492 21,381,156
TOTAL EXPENDITURES-ALL FUNDS 466,329,315 489,338,737 23,009,422
Less Transfers Between Funds 116,474,979 118,103,245 1,628,266
NET EXPENDITURES-ALLFUNDS 349,854,336 371,235,492 21,381,156
TAX RATES
Property Taxes-Rates per$100 of assessed value
Current Proposed
Real Estate $0.61 $0.61
Personal Property $4.86 $4.86
Qualifying Personal Property for Volunteer Firefighters $2.25 $2.25
Antique Vehicles $0.00 $0.00
Mopeds $0.00 $0.00
Mobile Homes $0.61 $0.61
Aircraft $0.01 $0.01
Business Equipment $4.86 $4.86
Machinery and Tools $2.00 $2.00
Contract Carrier Classified Vehicles $2.00 $2.00
Computer Equipment&Peripherals used in a Data Center $1.25 $1.25
The total value of real estate in Frederick County that is exempt from real estate taxes is$1,247,439,900.
At the proposed tax rate of$0.61/$100,the foregone tax would be$7,609,383.29.
Business Equipment is assessed at original cost on acquisition year,as follows:
Year Assessment Ratio
1 and all subsequent years 30%
Machinery and Tools are assessed on declining values based on acquisition year,as follows:
Year Assessment Ratio
1 60%
3/16/2021 2:19 PM
187
2 50%
3 40%
4 and all subsequent years 30%
Computer Equipment&Peripherals used in a Data Center are assessed on declining values based on acquisition year,as follows:
Year Assessment Ratio
1 50%
2 35%
3 20%
4 10%
5 and all subsequent years 5%
Vehicle License Taxes
Vehicles other than motorcycles $25 each
Motorcycles $10 each
Business and Professional Occupational License Taxes
Contracting,and persons constructing for their own account for sale $0.16 per$100 of gross receipts
Retail sales $0.20 per$100 of gross receipts
Financial,real estate,and professional services $0.58 per$100 of gross receipts
Repair,personal,and business services $0.36 per$100 of gross receipts
Wholesale merchants $0.05 per$100 of purchases
All other Business and Professional Occupational License Taxes will remain unchanged,all as currently set
forth in Article XVI of Chapter 155 of the County Code.
Meals Tax and Transient Occupancy Tax
Current Proposed
Meals Tax(of gross receipts) 4.0% 6.0%
Effective October 1,2021
Transient Occupancy Tax(of gross receipts) 3.5% 3.5%
Shawneeland Sanitary District Taxes
Current Proposed
Unimproved Lots $190 per lot $190 per lot
Improved Lots $660 per lot $660 per lot
Unimproved-External Users $190 per lot $190 per lot
Improved-External Users $660 per lot $660 per lot
Lake Holiday Sanitary District Taxes
Buildable Lots $678 per lot $678 per lot
Unbuildable Lots $264 per lot $264 per lot
Lots owned by Lake Holiday Country Club,Inc.(property owners assoc.):
Buildable Lots $0 per lot $0 per lot
Unbuildable Lots $0 per lot $0 per lot
Star Fort Subdivision Taxes/Fees $60 per lot $60 per lot
3/16/2021 2:19 PM
188
Street Light Fees
Oakdale Crossing $40 Annually $40 Annually
Fredericktowne $42.50 Annually $42.50 Annually
Green Acres $25 Annually $25 Annually
Sanitary Landfill Fees
Current Proposed
Commercial/Industrial $50 per ton $52 per ton
Construction Demolition Debris $45 per ton $47 per ton
Municipal Solid Waste $20 per ton $22 per ton
Municipal Sludge $38 per ton $40 per ton
Miscellaneous Rubble Debris $15 per ton $17 per ton
All other taxes and fees imposed by Frederick County will remain unchanged,all as currently set forth in the County Code,otherwise previously
adopted by the Board of Supervisors,or authorized pursuant to state law.
CHERYL B.SNIFFLER
FINANCE DIRECTOR
FREDERICK COUNTY,VIRGINIA
3/16/2021 2:19 PM
189