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HomeMy WebLinkAbout078-21 (FY2020-2021BudgetAmendment(IndianHollowElementarySchoolRenovations))RESOLUTION FISCAL YEAR 2020-2021 BUDGET AMENDMENT WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950, as Amended, the Frederick County Board of Supervisors, meeting in regular session and public hearing held on March 10, 2021, took the following action: NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2020-2021 Budget be Amended to Reflect. School Construction Fund Supplemental Appropriation_ in the Amount of $12.020,000. This Amount Represents Funds for the Renovation of Indian Hollow Elementary School. Upon a motion made by Supervisor McCarthy and seconded by Supervisor McCann -Slaughter, the above budget amendment and supplemental appropriation was adopted by the following recorded vote: Charles S. DeHaven, Jr. Aye Robert W. Wells Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye BOS Res. # 078-21 cc: Cheryl B. Shiffler, Finance Director C. William Orndoff, Jr., Treasurer Blaine P. Dunn Aye Shawn L. Graber Aye David D. Stegmaier Aye A COPY ATTEST Kris C. Ti me Clerk, Board of Supervisors County of Frederick, Virginia U:ITJPlresolutions\BudgetAmendment(FY2020-2021(IndianHollowElementarySohoolRenovations)034021 BdMtg).docx NOTICE OF PUBLIC HEARING The Frederick County Board of Supervisors will hold a Pub€'sc Hearing on Wednesday, March 10, 2021, 7:00 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia, to Consider the Following: Proposed School Bond Fioancings by the Board of Supervisors of the County of Frederick, Virginia. Notice is Hereby Given that the Board of Supervisors (The "Board") of the County of Frederick, Virginia (the "County®) will Hold a Public Hearing In Accordance with Section 15,2-2606 of the Code Of Virginia of 1950, as Amended, on the Issuance of General Obligation School Bonds (the "Bonds") of the County in an Aggregate Principal Amount Not to Exceed $721844,000 to Finance Certain Capital Protects for Public School Purposes, Consisting Primarily of the Renovation of James Wood Higf ;School. A Resolution. Authorizing the Issuance of the Bonds Will be Considered by the Board of Supervisors at Its Meeting on Wednesday, March 10, 2021. All Interested Parties are Invited to Attend and Present Oral or Written Comments. Amendment 10 the 2020-2021 Fiscal Year Budget - Pursuant to Section 15.2-2507 of the Code of Wrafnia, 1950, as Amended, the Board of Supervisors will Hold a Public Hearing to Amend the Fiscal Year 2020.2021 Budget to Reflect: SchoolConstruction Fund SunpkeMMII Aonronriatioa. in ttie Amount of $72.844 n- ThisA'mount Represents_ the Renovation of James Wood High School, Proposed School Bond Financings by1he Board of Sopervisors of the County of Frederick, Virginia, Notice is Hereby Given that the Board of Supervisors .(7b6 "Board") of ;the Courity of Frederick; Virginia (the "Courity"j wili.` Hold a. Public Haaflng ln Accordance with Section 15.2-2606 of the. Code Of Viminia of 195U, as, Amended on the Issuance of. General Obligation School Bonds (the "Bonds") of the County in. an Aggregate Principal Amount ,Not to Exceed $12,020,600 to finance Certain Capital Projects for Public School Purposes; Consisting. Primarily of the Renovation of Indian Hollow Elementary :School A Resolution Authorizing the Issuance off'the bonds will be, Considered by the Board of Supervisors at Its be, on Wednesday, March 10,. 2621♦ All interested Parties are invfted to Attend.and PresentOtai or Written Comments. Amen dmeat to the 2020-2021 Fiscal Year Budget, - Pursuant to Section 1112-2507 of .the Code rif Virginia, 1950, as Arriended, the Board of Supervisors will Hold a Public Hearing to Amend the Fiscal Year 2020-2021 Budget :to Reflect:, School Con tan EM Sg lep{r sngotal Anpropriation . in 1 0 This Amourit Represents the Renovation of Indian Hollow'Elementary School. Inquiries concerning the above item(s) may be addressed to the Office of the County Administratdr between the hours of 8:00 AM. and 5:00 PM, Monday throu.gli Friday, 107 North Kent Streit, Winchester, Virglnia- 22601 (540)- 665.5566. Any subject file{"s.}, including the. full text of any ordinance or of any other itemi(s}'to be adopted are Conditional Use Permit #01-21 for Hollow Road Solar, LLC Submitted to Construct a 20 -Megawatt Utility -Scale Solar Facility on Properties Totaling Approximately 328 -Acres +t--. The Subject Properties are Located Generally Southeast of Parfshville Road• (Route 610) and Anchorage I me in the Vicinity of Gore and within Frederick County, Virginia and are ldantified with Property Identification Numbers (PIN) 27-A-8, 27-A- 11, and 27A-12 in the Gainesboro Magisterial District. The Property Identified with PIN 27-A-8 will Only be Used fora Subsurface Interconnection Easement and ingress/Egras; No Solar Arrays (Panels); or Supporting Equipment will be Sited on PIN 27-A-8. Inquiries concerning the above itern(s) may beaddressed to the Office of Planning and Development; betareen the hours of 8:00 A,M. and 5:00 P.M., Monday through Friday, 107 North Kent Street, Winchester, Virginia 22601, (540)665- 5651. Any suiiject file(s), including the full text of any 'ordinance or of any other Item(s) to be adopted are available at the Office of Planning and Development. The. Board and staff are following current recommendations for social distancing and public gat#eringS. The meeting will be broadcast via Cable Channel 16 and will he live streamed, on the website at wmqtvg,UaMoSMedUin. Citizens preferring not to attend the meeting to speak are encouraged to submit comments to the Board via: Electronic commenting on the comity website. at :f .0 in (Click on the `eCommerl''to submit your comments.) Emil to county staff Karen Vaechlo At kgochip fps or Ann Phillips at AnUftaftjg by noon ori tlie'day ofthe meeting. Mail to March 10 Public Hearing Comments, 1o7 N. Kent St,,Wtnchester,.VA.22601,. Include: your name, address, and magisterial.distfli In.persoa by calling the Deputy Clerk at 540-722- 8273 to.armnge to drop off:ypiir comments. Interested citizens may appear before the Board to speak. on the above Item(s), The agenda is available online atfcva ys/B/BOSMe tines and, at, the Freda nck cuunttr Adihioistralve 014;0s 107 Florlh kept Street; Winchester Virginia. Kris C. Terney, County Administrator County of'FradericK.Vlrginla www fcva:us 1. Al[ laterested Parties arg nd Present Drat or`WAften.Lon nowt tu' the 20202021' Ei Pursuant to Section 1524 Reflect hoc! Construction Toric ria the Amouff Thts Amount Represents the.ften0i : Holto>N Elementary School; , the j ao 1to. be to speak on.the.:above rtepr(s} Ttia .89prlda Is avail Able . online at u ' Old O and at' lite F ei enck coypW Adminlstrat(ve, llfticeS, 107 Horth 1(eM: 5iraei,. wi`riohester {art's G Tiern�? Coun#y Adrnimsira#off Gaunt! ai Fredenck,:V'irginia. .v+>vtnerforiaius i The Wmi c lestei , 11" ftdnesday. Nbruai<y24, 202 _ NOTIOS OF PU.B:�lG:' HEARING Conditional Use Permlt.tf01-21 for ilotiow Road Solar, LLC Submitted to Constructa-20-14 60awatt 'n The Frederick County Board of Supervisors will, utillty-Scale Solar facilo, :on: Propertles Totaling -hold 9 Public Hearlrig on,Niednesday;, March 10, Apprdxlmately 326-Acros The Subjeci 211112i, 744 RK, in the Board! of, Supervisors' Properties. are, Located Generally Southeast of Meeting gloom County Administration Building; 107 North keel- S rebL winehester. Virginia; to Paristfvilie Aped (Route: 616) and' Anchorage tan e, in the Vicinity of tiara• and etdhin `redbrick Considerthe Following: County, Virginia an4 are ldetitff'serf with Property identification Numbers (PIN); 27-A-0; •27-A-- 11 and' 2T=A-1Z iir the Galdibbto; Magisteriat Proposed 5chuol :Bosid MripRcings foy,the Board Dtsttict, The Property Identiflea`withPlN 2fi 14-8 _ of Supervi$ars of Ike t;crtrriy of, Frederick; vA0Onlybe:VsadfofaSubsurfacelr>terconnecSion 0 — virginla. Not+ce it Hereby=Given that the Board of Supetrisors, (The Bgard") of the County Easement and Inp[esslEgr,,ess' IQo ,A, Arrays (Panels) or:Supportin0'EquipmertwillbeSited.on of kedwick, Virginia (the '"6ut t(j will Hold PIN 27 A -B: a Public !Rearing in Accordance with Section 152-2606' of the0 ds_e_i}f Uinta of 1950, as Amended, on the lssttattce of general Oliligail6n lnouiries concemirig, tits above ttem(s) may, School Bonds, (the: '"Bonds") of the County, in an AMgregate�. Principal Amount Not.:to_ Exceed be addressed to if e' Offttce. ,af f ianrnng. and Development, b.Ma Deal the hburs,of 8!00.A M. and $72 $44,1)p. to Flnaiice. Certain Capital Projects. 5 OA,P•M:,,Monday.'through Friday 107 NoithXent for Pupllc',School P,,utposes Consisting.Primadly sheet; Winchester, Vtrginla. 228.1 (540)665- irfthe .Reh6gtl6n of:�fameMood li1011501%oh 4 5651, Any sapject:flie{s}; Including the fiiil text l esolutlon,Authorizjng the isuan6e.,R it9urrds • of zany. oftance or- of art btper ttern(s)i.IO U wsll be, ConsidIt-ered'py 11he Board df 8up%rvtsors adopt dire available attht ,Office'of Planning and:, at.' t t+lli3ettng on Wednesday;; Mardi 1D 2(121:. Deva tapmeni A11. lPtertisted Panes are, invited to' Attend and 'Prasent Orsi o W,6 ten1.Cotnmants. he. WW and .staff are, fpllowfng ;Platen tecomrnendatiops�forsoctal djsfencing. and publio - ---_ gatllenngs: The meeting Will 6e broadt�st via ,imendmeat to the 2o2iI 2,021, fiscal Year Cable Chapnel 16 and wdl be iiveistreamed;on3he wef>site at www+#cva.usll3OSMeetmas .Citizens gudget -'Pursuant to Se6ani 15 2 X507 of the preferiing•nol to aftend the rneehng to speak are God' ` r i i 19s0 as .1lmendetl :tlie i3uarii 36woumged tosugmit comrnents to the t3gard vta:, of Supalvisors will Rigid a Ptihltc Hearing .t4 Amend t6.Fiscal "Year 2026-2021 Budgef to Electronic commenting on the county :Mt%N Reflect iCfl[4fli CAnstructibn.Fund 5ufyrlr_etnental ,+,�r:#ova ��t}SMaehn (Clrck. on ihr: Ab©mnriatton in ttie mount of i;72°SA4fl� "eComriie[ tosutmityaur+cominettts.}' This Arrtount Representslfie Riinovatiot gf.lam'es Email to eourttycstaff'Karen Vacchiaat;_ Wood High Scftcoi. •. cNtM=;Qr+Aho, Ptiillf p ,s at ht by - noon Utile. ft.,Mttta meebng: f�rtipotled°:Seirool`tlond Firrarit Ings tfrth. �Boord Mail-toNgrch 10'Pubuc Flean.110ornments,107, -01 Suporvisors of the Cpu*,. of Ftedoriek; Given Boari N kCent'St, Wneiiesier VA;22661,., inelitde;:}rour magister'laldiWrt'. Virglnta, Notice it' Hereby that'thc name, address, and of $upeMsoli ('iiia "Bdad" d# tfie C06tyr of Fre"derick Virginia {the 'Gauno will Fldld: In person iry calling the i]eplrty>Clark at.540 722 5275.to;arrangetn:.drdpof€youi'commarits. a Ptrblip Heatf� In Accariance with Seddon -15 2'2606' df tfiti' Lode ' triratnia'. 91' 19.5k as, 1. Al[ laterested Parties arg nd Present Drat or`WAften.Lon nowt tu' the 20202021' Ei Pursuant to Section 1524 Reflect hoc! Construction Toric ria the Amouff Thts Amount Represents the.ften0i : Holto>N Elementary School; , the j ao 1to. be to speak on.the.:above rtepr(s} Ttia .89prlda Is avail Able . online at u ' Old O and at' lite F ei enck coypW Adminlstrat(ve, llfticeS, 107 Horth 1(eM: 5iraei,. wi`riohester {art's G Tiern�? Coun#y Adrnimsira#off Gaunt! ai Fredenck,:V'irginia. .v+>vtnerforiaius i The Wmi c lestei , 11" ftdnesday. Nbruai<y24, 202 _ � a , t .f— Frederick County Public Schools Executive Director of Finance Patty Camery cameryp@fcpskl2.net DATE: February 3, 2021 TO: Jay Tibbs, Deputy County Administrator Ann Phillips, Deputy Clerk FROM: Patty D. Camery, Executive Director of Finance SUBJECT: 1) Supplemental Appropriation for Indian Hollow Elementary School Renovation 2) Participation in the 2021 Spring VPSA Bond Sale for the Indian Hallow Elementary School Renovation Project The Frederick County School Board requests, by way of the two attached resolutions, action by the Board of Supervisors concerning the renovation of Indian Hollow Elementary School. 1) A supplemental appropriation to the school construction fund for $12,020,000 for the renovation of Indian Hollow Elementary School and 2) Participation and application in the 2021 Spring Virginia Public School Authority (VPSA) bond sale program for the renovation of Indian Hollow Elementary School. The resolution for $12,020,000 will cover participation in the Spring 2021 VPSA bond sale and future VPSA bond sales up to the amount approved. A public hearing is required and is requested after which both approving resolutions can be considered by the Board of Supervisors. The public hearing should be set for March 10th. The ad for publication is attached. Please do not hesitate to contact me should you have any questions. Thank you. Attachments (3) cc: David T. Sovine, Ed.D., Superintendent Kris C. Tierney, County Administrator Cheryl Shiffler, Frederick County Finance Director Bond Counsel 1415 Amherst Street www.frede6ck.k12.va.us 540-662-3889, ext. 88105 F'.0. Box 3508 Winchester, Virginia 22604-2546 RESOLUTION (Renovation Indian Hollow Elementary School.) 1 I Of the County School Board of Frederick County, Virginia, declaring its intention to request a supplemental appropriation to the FY2021 School Construction Fund subject to the Frederick County Board of Supervisors' approval. WHEREAS, Frederick County Public Schools (the "Division") is a political subdivision organized and existing under the laws of the Commonwealth of Virginia; and WHEREAS, the County School Board of Frederick County, Virginia, (the "Board") is charged by law to manage and control the property of the school division and provide for the erecting, furnishing, and equipping of necessary school buildings (§22.1-79); and WHEREAS, the Frederick County Board of Supervisors, Virginia, (the Supervisors") approved the Indian Hollow Elementary School Renovation through annual adoptions of the Capital Improvements Plan; and WHEREAS, the Board has conducted an extensive condition study and evaluation of major building systems, building finishes, and site amenities beginning in 1996 and amended in December 2020, in preparation for preliminary design detail; and WHEREAS, the major building systems have exceeded their normal life expectancy; and WHEREAS, the construction of Indian Hollow Elementary School was based upon the use of porous decorative CMU (concrete masonry unit) with a block filler and paint as the exterior veneer due to cost cutting measures at that time; and WHEREAS, the building is experiencing indoor air quality and structural concerns as a result of the porous absorption characteristic of this masonry exterior veneer and continuous moisture infiltration; and WHEREAS, heating, ventilation and air conditioning (HVAC) is inadequate and fails to meet current American Society of Heating, Refrigerating and Air -Conditioning Engineers (ASHRAE) standards for indoor air quality. i 1 3 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD as follows; The Board requests a supplemental appropriation to the FY2021 Construction Fund in the amount of $12,020,000.00 for the renovation of Indian Hollow Elementary School; Section I -- The Board shall renovate the Indian Hollow Elementary School in compliance with the regulations of the Board of Education and the Uniform Statewide Building Code (§22.1-140); Section 11- The school design shall be approved in writing by the Division's Superintendent in accordance with State Law (§22.1-140); Section III -- The school plans shall be reviewed and approved according to Frederick County Ordinance by the Chief Building Official and appropriate State or Federal Agencies with jurisdiction such as the Virginia Department of Transportation; Section IV Should the appropriation be reduced from the amount requested, the scope of work shall be reduced accordingly without affecting the instructional space/layout and integrity of the school to accommodate current instructional pedagogy and Integration of technology. BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately upon its passage. , Frederick County School Board Clerk, Frederick County School Board acne) Executive Director of Finance and Deputy Jerk (Title) Recorded Vote Moved By; Seconded By: /J�,c ,,� ;� O'er' Yeas: ` !� Nays: Z - RESOLUTION REQUESTING THE BOARD OF SUPERVISORS TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF BE IT RESOLVED: 1. The School Board of the County of Frederick (the "School Board") hereby (i) requests, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, as amended (the "Code"), that the Board of Supervisors of the County of Frederick (the "County") cause the County to issue one or more of its general obligation school bonds (the 'Bonds") in an aggregate principal amount not in excess of $12,621,000.00, but with the objective of providing up to $12,020,000.00 in net proceeds, to finance the renovation of Indian Hollow Elementary School which constitutes a capital project for public school purposes and (ii) consents, pursuant to Section 15.2-2638.B(iii) of the Code and Article VII, Section 10(b) of the Constitution of Virginia, to the issuance of the Bonds. 2. Further, the School Board consents to and authorizes an application to the Virginia Public School Authority (the "VPSA") for the purchase of the Bonds by the VPSA as part of its 2021 Spring Pooled Bond Sale and such fixture pools as may be necessary to finance the above - referenced project. The Chairman of the School Board, the Superintendent of the schools of Frederick County School Division (the "Schools"), and such other officer or officers of the School Board or the Schools as either may designate (the "Authorized Officers") are hereby authorized to decrease the amount of proceeds requested to the extent the County and such Authorized Officers deem it necessary to issue the Bonds in an amount less than provided in paragraph l above. 3. The Authorized Officers are hereby authorized and directed to execute and deliver on behalf of the School Board a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary for the bonds issued by VPSA in the Spring of 2021 or in the future (the "VPSA Bonds") to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and the applicable regulations. The School Board covenants on behalf of itself and the Schools under its governance that the School Board and the Schools shall comply with the provisions of the Tax Compliance Agreement and the Tax Code so that the interest on the VPSA Bonds is excludable from gross income under the Tax Code. 4. This resolution shall take effect immediately. ADOPTED BY TBE FREDERICK COUNTY SCHOOL BOARD THIS 2ND DAY OF FEBRUARY, 2021 Member Vote Member Vote Jay W. Foreman Frank Wright Shontyd C. Washington Michael A. Lake Bradley A_ Comstock Brandon H. Monk Brian J. Hester Frederick County School Board Clerk Frederick County School Board