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February 24 2021 Board_Agenda_Packet 7 f AGENDA BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 24, 2021 7:00 PM BOARD MEETING ROOM 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 22601 1 . Call to Order 2. Invocation 3. Pledge of Allegiance 4. Adoption of Agenda 5. Citizen Comments — For a_penda items that are not the subject of a Public Hearin_p 6. Consent Agenda Roll Call Vote Required 6.A. Minutes of Regular Meeting of February 10, 2021 BOS02-24-21 Minutes10February2021.pdf 6.B. Minutes of Budget Work Session of February 10, 2021 BOS02-24-21 MinutesWorkSession10February2021.pdf 6.C. Human Resources Committee Report of February 12, 2021 BOS02-24-21 HRCommitteeReportl2February2021.pdf 6.D. Finance Committee Report of February 17, 2021 BOS02-24-21 FinanceCommitteeReportl7February2021.pdf 6.E. Technology Committee Report of January 6, 2021 BOS02-24-21 Tech nologyCom m itteeReport6Jan uary2021.pdf 1 Board of Supervisors Regular Meeting Agenda Page 2 February 24, 2021 Consent Agenda, continued 6.F. Authorization for the Finance Committee Chairman to sign the FY 2021 audit engagement letter for Robinson, Farmer, Cox Associates. The Finance and Audit Committee recommends this action. 6.G. Committee Appointments Update for the Board's Information Note: For the Board's information, Chairman DeHaven has appointed Gene Fisher to the Public Works Committee. BOS02-24-21 BoardCommitteeApptsUpdate.pdf 6.H. Employee of the Month Resolution Honoring Lydia Delgros BOS02-24-21 EOM resolution February2021.pdf 6.1. Resolution for Addition to the Secondary System of State Highways: Hites View Estates, Phase Two BOS02-24-21 Resolution HitesViewEstatesPhase2.pdf 6.J. 2021 SmartScale Scoring Resolution BOS02-24-21 DRAFT2021 SmartScaleScoringResolution.pdf 7. Board of Supervisors Comments 8. County Officials 8.A. Presentation of Employee of the Month Award to Lydia Delgros 2 Board of Supervisors Regular Meeting Agenda Page 3 February 24, 2021 9. Committee Business - Finance and Audit Committee 9.A. Finance Committee Action Items- ( * ) Items 2 and 5 were approved under consent agenda. 1.The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $55,000. This amount represents a request for proffer funds for the construction of an amphitheater behind the Bowman Library. The request has been approved by the Parks and Recreation Commission. The committee recommends approval. 2. ( * ) The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of$1,000. This amount represents donations for memorial benches. No local funds required. Approved on the Committee's consent agenda. 3.The Sheriff requests a General Fund supplemental appropriation in the amount of $174,800. This amount represents funds for an armored vehicle. Local funds are required. The committee recommends a supplemental appropriation in the amount of $102,230 and a transfer from the capital contingency for $72,570. 4.The Sheriff requests a General Fund supplemental appropriation in the amount of$7,272. This amount represent reimbursement from the DEA. No local funds required. The committee recommends approval. 5. ( * ) The Sheriff requests a General Fund supplemental appropriation in the amount of $29,554.16. This amount represents auto insurance claim reimbursements. No local funds required. Approved on the Committee's consent agenda. 6.The Sheriff requests a General Fund supplemental appropriation in the amount of$41,465. This amount represents traffic control and overtime recovered costs. No local funds required. The committee recommends approval. 7.The Sheriff requests a General Fund supplemental appropriation in the amount of $2,325.17. This amount represents seized assets sold. Funds will be used for vehicle equipment. No local funds required. The committee recommends approval. 8.The NRADC Interim Superintendent requests an NRADC supplemental appropriation in the amount of $827,000. This amount represents funds needed for unanticipated inmate medical health care. The Jail Authority has approved the request. The committee recommends approval. BOS02-24-21 FinanceCommitteeReport17February2021.pdf 10. Committee Business - Human Resources Committee 10.A. Approval to change the title and the salary of Park Technician (Range 3) to Assistant Park Manager (Range 5) The Human Resources Committee recommends approval. BOS02-24-21 HRCommitteeReport12February2021.pdf 3 Board of Supervisors Regular Meeting Agenda Page 4 February 24, 2021 11. Public Hearings (Non Planning Issues) — None 12. Planning Commission Business - Public Hearings-- None 13. Planning Commission Business - Other Planning Business 13.A. Proposed Ordinance Amendment: Boat Repair in the RA Zoning District — Information/Discussion BOS02-24-21 Ord inanceAmendmentBoatRepairinRA.pdf 14. Board Liaison Reports 15. Citizen Comments 16. Board of Supervisors Comments 17. Adjourn 4 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Minutes of Regular Meeting of February 10, 2021 Attachments: BOS02-24-21 Minutes10February2021.pdf 5 MINUTES CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 10, 2021 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice Chairman; Blaine P. Dunn; Shawn L. Graber;Judith McCann-Slaughter; J. Douglas McCarthy; and David D. Stegmaier were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Scott Varner, Director of Information Technology; Candice Perkins, Assistant Director of Planning; John Bishop, Assistant Director of Planning-Transportation; Tyler Klein, Senior Planner; Mark Cheran, Zoning and Subdivision Administrator; Steve Majchrzak, Fire Chief; Lenny Millholland, Sheriff; Missi Neal, Purchasing Manager; Tamara Perez, Director of Emergency Communications; Jason Robertson, Director of Parks&Recreation; and Jon Turkel, Assistant Director of Parks& Recreation; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Supervisor Dunn delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Wells led the Pledge of Allegiance. ADOPTION OF AGENDA—APPROVED Upon motion of Supervisor Slaughter, seconded by Supervisor McCarthy,the agenda was adopted on a voice vote. Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 1 6 CITIZENS COMMENTS John Chiaramonte of Mission Critical Partners reviewed the process thus far regarding the County's public radio system procurement. He clarified that his company, in its role as a consultant, assists the with the process but does recommend a vendor or participate in scoring of the proposals. Duane Anderson, President and CEO of E. F. Johnson,thanked the evaluation committee and the County's administrative and procurement staff saying the RFP for the radio system was well written. He reviewed his company's credentials and noted E. F. Johnson is looking forward to helping Frederick County address the needs of the public safety community. ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Slaughter moved for adoption of the consent agenda as presented. The motion was seconded by Vice Chairman Wells McCarthy and carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye - Minutes of Closed Session and Regular Meeting of January 27, 2021 - CONSENT AGENDA APPROVAL - Minutes of Budget Work Session of January 27, 2021 - CONSENT AGENDA APPROVAL -Joint Finance Committee Report of January 6, 2021 - CONSENT AGENDA APPROVAL, Appendix 1 - Proposed Amendments to the Winchester-Frederick County Convention and Visitors Bureau Memorandum of Understanding and Membership—CONSENT AGENDA APPROVAL - Resolution for Addition to the Secondary System of State Highways: Christo Rey Estates -Comforter Lane, State Route 1633—CONSENT AGENDA APPROVAL WHEREAS,the streets described on the attached Form AM-4.3,fully incorporated herein by reference,are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 2 7 Department of Transportation;and WHEREAS,the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993,for comprehensive stormwater detention which applies to this request for addition;and NOW,THEREFORE,BE IT RESOLVED,this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705,Code of Virginia,and the Department's Subdivision Street Requirements;and BE IT FURTHER RESOLVED,this Board guarantees a clear and unrestricted right-of-way,as described, and any necessary easements for cuts,fills and drainage;and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. + + + + + + + + + + + + + + Resolution Requesting Reconsideration of Ruebuck Road Access by Maine Drilling and Blasting for an Explosives Storage Facility in Berkeley County, West Virginia—CONSENT AGENDA APPROVAL RESOLUTION REQUESTING RECONSIDERATION OF RUEBUCK ROAD ACCESS BY MAINE DRILLING AND BLASTING FOR AN EXPLOSIVES STORAGE FACILITY IN BERKELEY COUNTY,WEST VIRGINIA WHEREAS,Maine Drilling and Blasting is planning an 8.5-acre explosives storage facility to be located in Berkeley County,West Virginia,and WHEREAS, Maine Drilling and Blasting is planning to access their site using one point of access on Ruebuck Road,in Frederick County Virginia,and WHEREAS,Maine Drilling and Blasting is expected to generate approximately 10 trips per day by pickup and medium duty straight trucks along with two to three tractor trailer vehicle trips per week;and WHEREAS,Ruebuck Road is a minor secondary roadway with 65 residential addresses in Virginia and several more in West Virginia which is not conducive to the type and amount of traffic proposed:and WHEREAS,The proposed traffic and type of materials involved create a safety concern for the citizens of this residential area;and WHEREAS, The access via Ruebuck Road creates a situation whereby in the event of an emergency, services will likely be provided by Frederick County;and WHEREAS,The property on which Maine Drilling and Blasting is to be located has available access to the West Virginia road system via Sam Mason Road; NOW, THEREFORE, BE IT RESOLVED that the Frederick County Board of Supervisors requests that Berkeley County,West Virginia,and Maine Drilling and Blasting reconsider access to Ruebuck Road and use Sam Mason Road for access to the Maine Drilling and Blasting Explosives Storage Facility. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Supervisor Graber noted Board comments at the previous meeting regarding the ability of the residents of Shawneeland to elect their own representatives to the Sanitary District Advisory Committee rather than having the Committee members appointed by the Board of Supervisors. He said he had confirmed that the only way for that to be permissible would be the residents establishing a homeowner's association, and currently the residents have no plan to do so. Frederick County Board of Supervisors Regular Meeting Minutes *February 10,2021 3 8 COUNTY OFFICIALS COMMITTEE APPOINTMENTS CHARLES TRIPLETT REAPPOINTED TO THE PLANNING COMMISSION—APPROVED Supervisor McCarthy moved to reappoint Charles Triplett as a Gainesboro District Representative to a four-year term ending February 22, 2025, on the Planning Commission. Supervisor Graber seconded the motion which carried on a voice vote. THOMAS LEONE APPOINTED TO WINCHESTER REGIONAL AIRPORT AUTHORITY — APPROVED Vice Chairman Wells moved to appoint Thomas Leone to fill an unexpired four-year term ending August 12, 2024, on the Winchester Regional Airport Authority. Supervisor Dunn seconded the motion which carried on a voice vote. KERMIT GAITHER APPOINTED TO SOCIAL SERVICES BOARD—APPROVED Supervisor Stegmaier moved to appoint Kermit Gaither as Shawnee District Representative to fill an unexpired four-year term ending June 30, 2022, on the Social Services Board. Supervisor McCarthy seconded the motion which carried on a voice vote. LAURA K. WILEY JOINTLY APPOINTED TO WINCHESTER-FREDERICK COUNTY TOURISM BOARD—APPROVED With the City of Winchester already having appointed Laura Wiley, Supervisor Slaughter moved to appoint Ms. Wiley to the Winchester-Frederick County Tourism Board to fill an existing vacancy. Supervisor McCarthy seconded the motion which carried on a voice vote. Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 4 9 + + + + + + + + + + + + + + RESOLUTION CALLING FOR THE RESCISSION OF ACTION TAKEN BY THE SPEAKER OF THE VIRGINIA HOUSE OF DELEGATES—APPROVED Supervisor Stegmaier moved in favor of a resolution calling for the rescission of action taken by the Speaker of the Virginia House of Delegates. Supervisor Graber seconded the motion. Supervisor Stegmaier spoke about Delegate Dave LaRock's being removed from committees in his role as member of the General Assembly in response to his actions supporting former President Donald Trump. Supervisor Dunn noted Delegate LaRock's right to speak up and said his being removed from committees was inappropriate. Supervisor Graber said the Board should support those whose committee assignments had been rescinded. The motion to adopt the resolution carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye RESOLUTION CALLING FOR THE RESCISSION OF ACTION TAKEN BY THE SPEAKER OF THE VIRGINIA HOUSE OF DELEGATES Whereas, in 2005,the nonpartisan Commission on Federal Election Reform co-chaired by former President Jimmy Carter, a Democrat, and former Secretary of State James Baker, a Republican, raised concerns that, without adequate safeguards, vote-by-mail "remains the largest source of potential voter fraud"in the nation, since it occurs outside the close scrutiny that is available at local polling places; and Whereas,because of the COVID-19 pandemic, 46%of the approximately 150 million votes cast in the 2020 presidential election were done by mail; and Whereas, opinion polls of Americans since the election indicate that a sizable percentage from both major political parties have suspicions that voting irregularities and significant voter fraud took place in the 2020 presidential election in several states; and Whereas,the U.S.Constitution and the Constitution of Virginia protect the right of all Americans to peaceably assemble and protest; and Whereas,Delegate David LaRock,who represents constituents living in precincts of the Red Bud and Stonewall Magisterial Districts of Frederick County in the Virginia General Assembly,joined more than 100,000 other Americans at a rally in Washington,D.C. on January 6,protesting voting irregularities that occurred in various states across the nation in the time leading up to and on November 3rd; and Whereas, there is no evidence that Delegate LaRock encouraged any of those attending the rally to violate any laws, including illegally entering the Capitol Building after the rally; and Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 5 10 Whereas,the letter that Delegate LaRock co-signed with two other members of the Virginia House of Delegates requesting Vice President Pence to pause the counting of electors until an audit of votes was completed,did not encourage or condone any acts of violence or law-breaking: and Whereas, Virginia House Speaker Eileen Filler-Corn has stripped Delegate LaRock of his assignment on the House Transportation Committee,despite taking no disciplinary action against Delegate Carter whose party affiliation is the same as the Speaker; and Whereas,such action against Delegate LaRock is also an injustice against the people of Frederick County since we no longer have Delegate LaRock officially engaged in transportation issues that are very important to our growing community; and Therefore, Be It Resolved that the Frederick County Board of Supervisors hereby requests that Virginia House Speaker Eileen Filler-Corn rescind the politically motivated action that she has taken against Delegate David LaRock who was simply exercising his constitutionally protected right to peaceably protest the results of the 2020 presidential election; and Be It Further Resolved that the Frederick County Board of Supervisors strongly supports Delegate LaRock's exercise of his rights to free speech and assembly and to petition the government for a redress of grievances, that are guaranteed by the First Amendment to the United States Constitution and Article 1, Section 12 of the Constitution of Virginia. + + + + + + + + + + + + + + SUPERVISOR DUNN'S PROPOSAL RE: PUBLIC RADIO SYSTEM ACQUISITION—DENIED Supervisor Dunn reviewed his understanding of the public radio system procurement process and moved that the Board end the current Request-For-Proposals process and issue a new Request-For-Proposals with changes. Supervisor Graber seconded the motion. Supervisor Graber noted his concerns about the procurement process and the use of Mission Critical Partners as a consultant on the project saying he would like the opportunity to start fresh even if the County faces a protest. The motion failed on the following recorded vote: Blaine P. Dunn Aye David D. Stegmaier No Shawn L. Graber Aye Robert W.Wells No J. Douglas McCarthy No Charles S. DeHaven, Jr. No Judith McCann-Slaughter No Supervisor Dunn moved that the Board seek a second opinion on the quality of the currently issued Request-For-Proposals. Supervisor McCarthy seconded the motion saying he can see legitimate concerns on both sides. The motion failed on the following recorded vote: Blaine P. Dunn Aye David D. Stegmaier No Shawn L. Graber Aye Robert W.Wells No J. Douglas McCarthy Aye Charles S. DeHaven, Jr. No Judith McCann-Slaughter No Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 6 11 + + + + + + + + + + + + + + FREDERICK COUNTY SCHOOL BOARD REQUEST FOR SUPPLEMENTAL APPROPRIATION FOR JAMES WOOD HIGH SCHOOL RENOVATION:$72,844,000 AND PARTICIPATION IN THE 2021 SPRING VPSA BOND SALE FOR THE PROJECT — SENT FORWARD TO PUBLIC HEARING Supervisor Graber moved to deny the request of Frederick County School Board for the Board of Supervisors to hold public hearings regarding a supplemental appropriation for James Wood High School Renovation: $72,844,000 and participation in the 2021 Spring VPSA Bond Sale. Supervisor Dunn seconded the motion. Supervisor Graber noted concerns that the Schools are seeking wants rather than needs and that the County is being asked to overpay for this renovation. He stated his desire to have a joint meeting with the School Board to discuss funding. Supervisor Dunn noted his concerns about the amount of County debt. Supervisor McCarthy said he shared some of the same concerns but that it is currently a favorable time to borrow funds. The motion to deny the request for public hearings failed on the following recorded vote: Blaine P. Dunn Aye David D. Stegmaier No Shawn L. Graber Aye Robert W. Wells No J. Douglas McCarthy No Charles S. DeHaven, Jr. No Judith McCann-Slaughter No Vice Chairman Wells moved to grant the request of Frederick County School Board Request for the Board of Supervisors to hold public hearings regarding a supplemental appropriation for James Wood High School Renovation: $72,844,000 and participation in the 2021 Spring VPSA Bond Sale. Supervisor Slaughter seconded the motion. Supervisor McCarthy said the public hearings will provide an opportunity to hear input from the citizens. Supervisor Graber said the schools have not been forthcoming with requested information and he is frustrated by not having better information to assist in decision making. Supervisor McCarthy said some members of the School Board are working toward trying to do the right thing and the motion will allow only a public hearing. Supervisor Dunn said he wished to have a debate with the School Board on policy. Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 7 12 Supervisor McCarthy said a policy discussion is needed to prioritize spending and that the School Board is not entitled to a certain dollar amount every year. Supervisor Dunn discussed the need for a joint meeting to discuss options such as capital cost recovery and transfer taxes. The motion granting the request to hold public hearings passed on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber No Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + FREDERICK COUNTY SCHOOL BOARD REQUEST FOR SUPPLEMENTAL APPROPRIATION FOR INDIAN HOLLOW ELEMENTARY SCHOOL RENOVATION: $12,020,000 AND PARTICIPATION IN THE 2021 SPRING VPSA BOND SALE FOR THE PROJECT - SENT FORWARD TO PUBLIC HEARING Supervisor McCarthy moved to grant the request of Frederick County School Board Request for the Board of Supervisors to hold public hearings regarding a supplemental appropriation for Indian Hollow Elementary School Renovation: $12,020,000 and participation in the 2021 Spring VPSA Bond Sale. Supervisor Slaughter seconded the motion. Supervisor Graber discussed the pandemic-related closures during the spring of 2020 saying the cost saving at the schools would be nearly enough to fund the needed renovation project at Indian Hollow. He stated the County is currently funding the schools at 238 % of the required funding amount. The motion granting the request to hold public hearings passed on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber No Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 8 13 PUBLIC HEARINGS (NON-PLANNING ISSUES) AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 155 TAXATION, ARTICLE XI ASSESSMENT OF COURT COSTS FOR COURTHOUSE SECURITY, 4155-46 FEE IMPOSED; COLLECTION; USE. -APPROVED Supervisor McCarthy explained legislation passed in 2020 increases the courthouse security fee that localities may impose as part of court costs in each criminal case in which a defendant is convicted of a violation of any statute or ordinance. He said the proposed ordinance would increase the current$10 fee to $20. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Supervisor McCarthy moved for adoption of the ordinance to amend The Frederick County Code, Chapter 155 Taxation, Article XI Assessment of Court Costs for Courthouse Security, §155-46 Fee Imposed; Collection; Use. Supervisor Dunn seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye ORDINANCE February 10,2021 The Board of Supervisors of Frederick County,Virginia hereby ordains that Section 155-46(Fee imposed; collection;use)of Article XI(Assessment of Court Costs for Courthouse Security)of Chapter 155 (Taxation)of the Code of Frederick County,Virginia be, and the same hereby is, amended by enacting an amended Section 155-46 (Fee imposed; collection;use)of Article XI(Assessment of Court Costs for Courthouse Security) of Chapter 155 (Taxation) of the Code of Frederick County,Virginia, as follows and to take effect April 1,2021 (deletion shown in strikethr-aegk; addition shown in bold underline): CHAPTER 155 Taxation ARTICLE M Assessment of Court Cosh for Courthouse Security § 155-46 Fee imposed;collection;use. Pursuant to§ 53.1-120D of the Code of Virginia, 1950, as amended,there is hereby assessed a fee of&1-8 $20 as part of the costs in each criminal or traffic case which is tried in either one of the district courts of the County of Frederick or in the Circuit Court of the County of Frederick and which results in conviction Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 9 14 of any statute or ordinance.This fee shall be collected by the Clerk of the circuit court in which the case is heard,remitted to the Treasurer of Frederick County, and held by the Treasurer subject to appropriation by the Board of Supervisors to the Sheriff of Frederick County for the funding of courthouse security personnel. + + + + + + + + + + + + + + AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 155, TAXATION, ARTICLE XVI BUSINESS LICENSE PROVISIONS,4155-85 PRORATION OF TAX. -APPROVED Supervisor McCarthy explained legislation passed in 2020 permits a local governing body to authorize the locality's treasurer to issue any refund up to $5,000 as a result of an erroneous tax assessment and for any refund above $5,000, the governing body must approve the refund. He said the proposed amendment would confirm that the authority for such refunds extends to refunds of business license taxes. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Vice Chairman Wells moved for adoption of the ordinance to amend the Frederick County Code, Chapter 155, Taxation, Article XVI Business License Provisions, §155-85 Proration of Tax. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye ORDINANCE February 10,2021 The Board of Supervisors of Frederick County,Virginia hereby ordains that Sections 155-85 (Proration of tax)of Article XVI(Business License Provisions)of Chapter 155 (Taxation)of the Code of Frederick County,Virginia be, and the same hereby is, amended by enacting an amended Sections 155-85 (Proration of tax)of Article XVI(Business License Provisions) of Chapter 155 (Taxation)of the Code of Frederick County,Virginia, as follows(deletions shown in stFik�=; additions shown in bold underline): CHAPTER 155 Taxation ARTICLE XVI Business License Provisions Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 10 15 § 155-85 Proration of tax. A. In the event that a person, firm.,or corporation ceases to engage in a business,trade,profession, occupation,or calling within the County during a year for which the person,firm,or corporation has already 1 paid a license tax,or,to the extent that the Commissioner of the Revenue determines that a person,firm,or corporation has incorrectly paid license tax in an amount greater than determined to be actually due,the taxpayer shall be entitled upon application to a refund for that portion of a license tax already paid that corresponds to the excess payment by the person,firm,or corporation,or,in the instance of a person,firm,ar corporation that ceases to engage in a business,trade,profession,occupation,or calling within the County,prorated on a monthly basis so as to ensure that the licensed privilege is taxed only for that fraction of the year during which it is exercised within the County.Frederick County may elect to remit any refunds in the ensuing fiscal year and may offset against such refund any amount of past due taxes owed by the same taxpayer. In no event shall the County be required to refund any part of a minimum flat tax or the flat portion of the fee which is not based upon the gross receipts of the taxpayer. B. Licenses issued on a basis other than gross receipts or gross purchases,that is,those assessed a flat license fee, shall not be prorated for any period less than one calendar year, except as provided by the Code of Virginia 1950, as amended, and except as otherwise provided in this article. + + + + + + + + + + + + + + AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 155, TAXATION, ARTICLE XVI BUSINESS LICENSE PROVISIONS,4155-110 VIOLATIONS AND PENALTIES. -APPROVED Supervisor McCarthy explained legislation passed in 2012 permits a locality to require that no business license shall be issued to an applicant until that person has produced satisfactory evidence that all delinquent business license, real estate, personal property, meals, transient occupancy, severance,and admissions taxes owed by the business to the locality have been paid which have been properly assessed against the applicant by the locality. He said the proposed amendment would add real estate tax to the list of taxes required to be paid before issuance of a business license. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Supervisor McCarthy moved for adoption of the ordinance to amend the Frederick County Code, Chapter 155,Taxation,Article XVI Business License Provisions, Section 155-110 Violations and Penalties. Supervisor Dunn seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 11 16 Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye ORDINANCE February 10,2021 The Board of Supervisors of Frederick County,Virginia hereby ordains that Section 155-110 (Violations and penalties)of Article XVI(Business License Provisions)of Chapter 155 (Taxation)of the Code of Frederick County,Virginia be,and the same hereby is,amended by enacting an amended Section 155-110(Violations and penalties)of Article XVI(Business License Provisions)of Chapter 155 (Taxation)of the Code of Frederick County,Virginia,as follows(addition shown in bold underline): CHAPTER 155 Taxation ARTICLE XVI Business License Provisions § 155-110 Violations and penalties. A. It shall be unlawful to engage in any business,employment or profession for which a license is required by any of the provisions of this article without first having obtained such license,which shall be punishable by a fine of not more than$2,500 or by a jail sentence of not more than 12 months,or by both such fine and jail sentence. B. No such license shall be issued until the applicant has produced satisfactory evidence that all delinquent business license,real estate,personal property,meals,transient occupancy,severance and admissions taxes owed by the applicant to the County have been paid which have been properly assessed against the applicant by the County. C. Anyone who engages in a business,employment or profession without obtaining a required license,or after being refused the same,shall not be relieved of the tax imposed by the provisions of this article. D. Whenever any person is required by any of the provisions of this article to file a return for tax purposes,it shall be unlawful for such person to willfully fail or refuse to file such return at the time or times required or to make a false statement in such return with intent to defraud,and any violation hereof shall be punishable as provided in§ 58.1-3916.1,Code of Virginia. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS - PUBLIC HEARINGS Frederick County Board of Supervisors Regular Meeting Minutes *February 10,2021 12 17 GREEN SPRING AGRICULTURAL AND FORESTAL DISTRICT-ADDITION OF PARCELS TO THE DISTRICT-APPROVED Mr. Cheran reviewed the parcels being considered for inclusion in the Green Spring Agricultural and Forestal District. He said these Properties are Located at 475 Green Spring Road, Winchester, Virginia and are Identified with Property Identification Numbers 21-3-20, 21-3-21, 21- 3-22, 21-3-23, 22-A-45, 22-A-46, 22-A-47 and 22-A-49 in the Gainesboro Magisterial District. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Supervisor McCarthy moved that the Board authorize the addition of the identified properties to the Green Spring Agricultural and Forestal District. Supervisor Graber seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye ADDITION TO THE GREEN SPRING AGRICULTURAL&FORESTAL DISTRICT WHEREAS,Frederick County received a request to include eight parcels of land totaling 90.86± acres into the Green Spring Agricultural & Forestal District; these parcels are identified by Property Identification Numbers (PINS) 22-A-49, 22-A-47, 22-A-46, 22-A-45, 21-3-23, 21-3-22, 21-3-21, and 21- 3-20.This District is located in the Gainesboro Magisterial District along Glaize Orchard Road(Route 682) to the south and Green Spring Road(Route 67 1)to the east; and WHEREAS, The Agricultural District Advisory Committee (ADAC) discussed this request at their meeting on December 15,2020 and recommended approval; and WHEREAS, the Planning Commission held a public hearing for this request at their meeting on January 20,2021 and recommended approval; and WHEREAS, the Board of Supervisors held a public hearing for this request at their regularly scheduled meeting on February 10,2021; and WHEREAS, the Frederick County Board of Supervisors finds the addition of Property Identification Numbers (PINS) 22-A-49, 22-A-47, 22-A-46, 22-A-45, 21-3-23, 21-3-22, 21-3-21, and 21- 3-20, totaling 90.86± acres into the Green Spring Agricultural & Forestal District contributes to the conservation and preservation of agricultural and forestal land in Frederick County; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby includes Property Identification Numbers (PINS) 22- A-49,22-A-47,22-A-46,22-A-45,21-3-23,21-3-22,21-3-21, and 21-3-20,totaling 90.86±acres into the Green Spring Agricultural&Forestal District,with an expiration and renewal date of September 9, 2025. This addition increases the size of the Green Spring Agricultural & Forestal District to 476.49+/- acres. This Agricultural&Forestal District is as described on the attached map. Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 13 18 + + + + + + + + + + + + + + SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT—ADDITION OF PARCEL TO THE DISTRICT-APPROVED Mr. Cheran reviewed the parcel being considered for inclusion in the South Frederick Agricultural and Forestal District. He said the property is identified by property identification number 74-A-3 in the Back Creek Magisterial District. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Supervisor Graber moved that the Board authorize the addition of the identified property to the South Frederick Agricultural and Forestal District. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye ADDITION TO THE SOUTH FREDERICK AGRICULTURAL&FORESTAL DISTRICT WHEREAS, Frederick County received a request to include one parcel totaling 200.00+/- acres into the South Frederick Agricultural&Forestal District;this parcel is identified by Property Identification Number 74-A-3. This District is located within the Back Creek Magisterial District and currently contains 6,694.42+/-acres. It is generally located along Cedar Creek Grade(Route 622),Middle Road(Route 628), Marlboro Road(Route 63 1)and Hites Road(Route 625); and WHEREAS, The Agricultural District Advisory Committee (ADAC) discussed this request at their meeting on December 15,2020 and recommended approval; and WHEREAS,the Planning Commission held a public hearing for this request at their meeting on January 20,2021 and recommended approval; and WHEREAS, the Board of Supervisors held a public hearing for this request at their regularly scheduled meeting on February 10,2021; and WHEREAS, the Frederick County Board of Supervisors finds the addition of Property Identification Number 74-A-3 totaling 200.00+/- acres into the South Frederick Agricultural and Forestal District contributes to the conservation and preservation of agricultural and forestal land in Frederick County; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby includes Property Identification Number 74-A-3 totaling 200.00+/- acres into the South Frederick Agricultural & Forestal District, with an expiration and renewal date of September 9, 2025. This addition increases the size of the South Frederick Agricultural Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 14 19 and Forestal District to 6,894.42+/- acres. This Agricultural & Forestal District is as described on the attached map. + + + + + + + + + + + + + + 2021-2026 CAPITAL IMPROVEMENTS PLAN (CIP)-APPROVED Ms. Perkins reviewed the Capital Improvements Plan (CIP) saying it is a document that consists of a schedule of major capital expenditures for the County for the ensuing five-year period, as well as a category for long term projects (6+ years out) and is intended to assist the Board of Supervisors in preparation of the County budget. She said in addition to determining priorities for capital expenditures, the County must also ensure that projects contained within the CIP conform to the Comprehensive Plan. She noted that the inclusion of projects on the CIP is in no way an indication that Frederick County will be undertaking these projects. She concluded saying the CIP is strictly advisory and is intended for use as capital facilities planning document, not for requesting funding allocations. Chairman DeHaven opened the public hearing. Michael Diaz, Mayor of the Town of Stephens City, spoke in support of relocating the I-81 interchange number 307 farther south of Stephens City. Theodore Theologis, Stonewall District, referenced the CIP request from the Parks and Recreation Department for funding for the Old Charles Town Road Park. He said he does not object to the park but wishes the department to comply with the original proffer. He said many residents of the Snowden Bridge development object to some of the current plans for the park. Chairman DeHaven closed the public hearing. Vice Chairman Wells moved that the Board approved the 2021-2026 Capital Improvements Plan (CIP). Supervisor Stegmaier seconded the motion. Supervisor Graber said the CIP includes many things that are not essential government functions, and he does not believe county tax dollars should pay for some of these items. The motion approving the 2021-2026 Capital Improvements Plan(CIP)carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber No Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye 2021 -2026 CAPITAL IMPROVEMENTS PLAN(CIP) Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 15 20 WHEREAS the Frederick County Planning Commission discussed the 2021-2026 Capital Improvements Plan (CIP) at their regular meeting on January 20, 2021. The Planning Commission recommended approval of the CIP and affirmed that the projects contained within the CIP are in conformance with the 2035 Comprehensive Plan; and, WHEREAS,the Frederick County Board of Supervisors discussed the CIP at their regular meeting on January 27,2021 and forwarded the CIP for public hearing; and WHEREAS,the Frederick County Board of Supervisors held a public hearing on the CIP at their regular meeting on February 10,2021; and WHEREAS,the Frederick County Board of Supervisors supports the priorities shown in the 2021- 2026 Capital Improvements Plan (CIP) and has affirmed the determination of the Planning Commission that the projects contained in the Capital Improvements Plan (CIP) conform to the 2035 Comprehensive Plan; NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby approves the 2021-2026 Capital Improvements Plan (CIP)for Frederick County,Virginia as an element of the 2035 Comprehensive Plan. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS SP #18-20 SENSENY PLACE -WAIVER REQUEST APPROVED Mr. Klein said the Applicant previously received a waiver of the Master Development Plan (MDP) requirement on December 11, 2019 and has chosen to process a site plan in lieu of the MDP. He said when processing a site plan in lieu of the MDP, the application must be presented to the Planning Commission and the Board of Supervisors as an informational item. He added with this Site Plan, the Applicant is requesting approval of a waiver from the Board of Supervisors for a residential separation buffer modification pursuant to§165-203.02(C)(7)of the Zoning Ordinance, due to the location of existing utilities on the site. Supervisor Dunn moved for approval of the waiver as requested by the Applicant. Supervisor Stegmaier seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye BOARD LIAISON REPORTS—None Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 16 21 CITIZEN COMMENTS— None BOARD OF SUPERVISORS COMMENTS Supervisor Graber announced he would hold a town hall meeting on February 20. Supervisor Graber noted his concerns about debt and the challenges with seeing tax increases. ADJOURN On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was adjourned at 8.28 p.m. Frederick County Board of Supervisors Regular Meeting Minutes *February 10, 2021 17 22 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Minutes of Budget Work Session of February 10, 2021 Attachments: BOS02-24-21 MinutesWorkSession 10February2021.pdf 23 MINUTES BUDGET WORK SESSION FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 10, 2021 5:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Blaine P. Dunn; Judith McCann-Slaughter; J. Douglas McCarthy; David D. Stegmaier; Shawn L. Graber; and Robert W. Wells were present. Finance Committee Citizen Members: Angela L. Rudolph-Wiseman Jeffrey S. Boppe; and Gary R. Oates were absent. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Scott Varner, Director of Information Technology; Cheryl Shiffler, Director of Finance; Jennifer Place, Risk Manager/Budget Analyst; Sharon Kibler,Assistant Director of Finance; Bill Orndoff, Treasurer; Seth Thatcher, Commissioner of the Revenue; Jason Robertson, Parks and Recreation Director; Karen Vacchio, Public Information Officer; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 5:03 p.m. DISCUSSION OF NEW POSITIONS—PARKS AND RECREATION DEPARTMENT Jason Robertson, Parks and Recreation Director, reviewed his request for position realignments and new positions. BUDGET SCENARIO OVERVIEW Mr. Tierney reviewed the budget scenarios. The Board discussed a possible increase in the meals tax rate. The Board discussed the state Board of Education's Required Local Effort/Required Local 24 Match and the County's current contribution being nearly three times the required amount. ADJOURN At 5:49 p.m., Chairman DeHaven adjourned the meeting. 25 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Human Resources Committee Report of February 12, 2021 Attachments: BOS02-24-21 HRCommitteeReport12February2021.pdf 26 HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS Friday, February 12,2021 9:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Human Resources Committee meeting was held in the First Floor Boardroom at 107 North Kent Street on Friday, February 12,2021,at 9:00 a.m. ATTENDEES: Committee Members Present: Bob Wells,Chairman; Dave Stegmaier; Don Butler; and Beth Lewin. Staff present: Michael Marciano, Human Resources Director; Kris Tierney,County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,County Attorney;Jason Robertson, Director of Parks& Recreation; Cory Smith, Parks Superintendent; Delsie Jobe, Department of Social Services Administrative Services Manager; and DeLois Blevins, Human Resources Manager. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS 1. Jason Robertson, Director of Parks& Recreation,and Cory Smith, Parks Superintendent,sought approval to change the title and the salary of its Park Technician (Range 3)to Assistant Park Manager(Range 5) (Exhibit A).The committee recommends approval. 2. Jay Tibbs, Deputy County Administrator,submitted a nomination for Employee of the Month for Lydia Delgros(Exhibit B).The committee recommends approval of Lydia Delgros as the February 2021 Employee of the Month. ITEM FOR INFORMATION PURPOSES ONLY N/A Respectfully submitted, HUMAN RESOURCES COMMITTEE Bob Wells,Chairman Don Butler Beth Lewin Doug McCarthy Kim McDonald Dave Stegmaier By Michael J. Marciano, Director of Human Resources 27 Exhibit A Request for Range and Title Change by Parks & Recreation Department February 12, 2021 HR Committee Meeting 28 CO w� 00- COUNTY of FREDERICK Parks and Recreation Department `4GLq, 1738 540/665-5678 Fax: 540/665-9687 E-mail: fcprd@fcva.us M E M O R A N D U M www.fcprd.net TO : Human Resource Committee FROM: Jason Robertson Director SUBJ: Range and Title Change DATE : January 20 , 2021 The Parks and Recreation Commission is requesting to change the Park Technician Range 3 to Assistant Park Manager Range 5 positions . The reason for the increase in range and the title change is to increase job responsibility and meet identified operational needs . The need for the proposed change is based on the evolving scope of park maintenance operations . Frederick County Parks and Recreation maintains two regional parks and amenities , three neighborhood parks and amenities , a walking trail around the lake at the Bowman Library, the grounds and athletic fields of three Frederick County Public School (FCPS) high schools and four FCPS Middle Schools , grounds at twelve FCPS elementary schools and four additional FCPS properties , the Frederick County Public Safety Building, and Frederick County Sheriff ' s Office training range . Within this scope , the past four years has seen the 107 North Kent Street • Winchester,Virginia 22601 29 addition of Rose Hill Park, Stonewall Park, and the walking trail around the lake at Bowman Library . The department has also converted Frederick Heights Park from an underutilized to a well-used neighborhood park . All parks are open Sam to dark (or last game) seven days a week, every day of the year including holidays . Park staff members not only provide all ground and field maintenance during this time but also deliver much needed customer support to our park patrons . Having increased presence of supervisory staff during operating hours increases customer service and decreases incident occurrence . The Assistant Park Managers will assist the current Park Managers in providing a management level of oversight to full and part-time staff , helping fill a much-needed evening and weekend gap of supervision . Please find attached the job description for the Park Technician and Assistant Park Manager positions with changes highlighted. Also attached are Winchester City, Warren County, and Loudoun County position pay scales with very similar essential duties and responsibilities . Please note on the Frederick County Salary Administration Program the Assistant Animal Shelter Manager with a Range 6 classification. 30 Proposed title change from Park Technician to Assistant Park Manager Locality Title Starting Pav Notes Frederick County Park Technician $31,775(range 3) Propose to Asst. Mgr Assistant Park Manager $39,638 (range 5) City of Winchester Assistant Facilities Manager $57,740 (grade 17) Attached Crew Supervisor $48,027(grade 14) Warren County Assistant Crew Supervisor Low-mid $40's Attached Loudoun County Assistant Park Manager $ Mid -upper 40's Attached 31 County of Frederick,. • • Details Position: Assistant Park Manager Date Position Created: Department: Parks and Recreation Reports To: Park Manager ❑ Exempt ® Non-Exempt Date Prepared: 01/19/2021 Prepared By: Cory Smith Range: 5 Grade: Salary: G/L Line Item: Job Purpose: Performs responsible skilled work in caring for and maintaining the County's park buildings and grounds. Exercises supervision over skilled and semi-skilled personnel. Oversees operations in the absence of the Park Manager. Performs related duties as assigned. Work isP erformed with little or no supervision of the Park Manager. Advanced skill-level position to assist the Park Manager with the complete facilities and grounds maintenance program, as well as related work necessary to maintain assigned County owned facilities. • Plan and participate in varied phases pf maintenance and repair, including such work as: electrical wiring and repair, installing and repairing plumbing, replacing roofs and playground equipment. • Oversees Park Ranger program. • Serve as Park Manager in Park Manager's absence. Assist in scheduling of personnel (full and part time). • Mows, trims, seeds, and sods turf areas. • Operates the Department's vehicles and equipment to include front end loader, backhoe, dump truck and trailer, batwing mower, bush hog, tractor, man lifts, Z-turn mower, aerators, trimmers, leaf vacuums, blowers, and 1 ton truck. Assists in turf maintenance and irrigation program. • Plants and maintains bedding plants, shrubs and trees. Inspects and maintains playground areas; Performs building and grounds maintenance work as required. Performs janitorial duties as required and supervises custodial/maintenance tasks of subordinate personnel. Repairs drives and walkways, fencing and gates. • Opens and secures park and facilities as required. Assists in electrical and plumbing repairs as needed. • Assists in rough carpentry, and painting. • Assists in repairing equipment and vehicles. • Prepares athletic fields for school and recreational activities. • Performs pool maintenance as required. Maintains records of work performed, time and materials spent, and equipment utilized. • Supervises part-time labor. • Services and makes minor repairs and adjustments on equipment. • Other duties as assigned. Education: Graduation from high school or vocational school with considerable experience in building and grounds maintenance and, or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Experience: Must possess valid driver's license. Relevant park maintenance experience required. Ability to acquire Certified Pool Operators Certificate, Certified Playground Safety Inspector Certificate and Commercial Pesticide Applicator License. 32 Knowledge/Skills: Technical knowledge and use of safety precaution applicable to the duties of the class. Skilled in the care and operation of several types of trucks and specialized maintenance and construction equipment. Ability to follow oral and written instructions. Ability to use standard hand tools. Some skills acquired through on-the-job experience and training. Duties are frequently routine but are normally performed with some degree of independence. Ability to establish and maintain effective working relationships with co-workers and communicate well with the general public. Physical Demands: Walking, talking, stooping, kneeling, bending, reaching, and gripping. Ability to work in unfavorable weather conditions, emergency situations and work flexible schedules including holidays / weekends. Must be able to lift at least 70 lbs. =Numberoyees Supervised: 12 Number of Subordinate Supervisors Reporting to Job: 0 Department Director: Date: HR Director: Date: Finance Director: Date: County Administrator- Date: Board of Supervisors Approval: Date: 33 ' Countyof - - Virginia Position Details Position Title: Park Technician Date Position Created: Department: Parks and Recreation Reports To: Park Manager ❑ Exempt ® Non-Exempt Date Prepared: 2/1/2016 Prepared By: Melissa Banks Range: 3 Grade: Salary: G/L Line Item: 7103-1001-000-076;7103-1001-000-075 Job Purpose: Performs responsible work in the supervising and performing building and mechanical maintenance duties. May exercise supervision over skilled and semi-skilled personnel. Oversees operations in the absence of the Park Manager. Performs related duties as assigned. Work is performed with limited supervision of the Park Manager or his/her designee. • Operates the department's vehicles and equipment performing special projects; Performs carpentry, painting, plumbing, electrical and mechanical tasks; • Supervises skilled and semi-skilled workers in the performance of building and grounds maintenance tasks; • Keeps department supplied with necessary cleaning supplies, repair and maintenance supplies and equipment; • Opens and secures park and facilities as required; May work days, evenings, nights, or weekends as weather and field parameters dictate; • Checks prices and quality of materials purchased in conformity of needs; • Keeps records of incoming and outgoing stock; Maintains and repairs maintenance equipment and vehicles; • Maintains and repairs swimming pool equipment; • Keeps records of all work performed, time and materials spent and equipment utilized; • Maintains control records on non-expendable County property; Supervises part-time labor; • Maintains playground and park amenities. May drive a County vehicle; valid driver's license and clean driving record required .b Education: Graduation from h�h school or vocational school. Experience: Extensive experience in facilities and equipment maintenance operations work or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Knowledge/Skills: Thorough technical knowledge and use of building maintenance practices, swimming pool maintenance, equipment and vehicle maintenance practices, materials and tools. Thorough knowledge and use of occupational hazards and safety precautions. Ability to train and supervise subordinate personnel. Ability to prepare detailed reports. Ability to establish and maintain effective working relationships with co- workers and communicate well with the general public. Have the ability to obtain a Certified Playground Safety Inspector License and a Certified Pool Operators License. 7inunfavorable ! um cal Demands: Walking, talking, stooping, kneeling, bending, reaching and gripping. Ability to work weather conditions and be dependable. Must be capable of lifting at least 70 lbs. 34 n 021� 7 P / Number of Employees Supervised: 6 Number of Subordinate Supervisors Reporting to Job: 0 Department Director: Date: HR Director: Date: Finance Director: Date, County Administrator: Date: Board of Supervisors Approval: Date: 35 Frederick County, Salary Administration . Title Department Range 1st LIEUTENANT SHERIFF'S OFFICE 9 ACCOUNT ANALYST TREASURER'S OFFICE 6 ACCOUNT CLERK FREDERICK COUNTY 3 ACCOUNTING SUPERVISOR FINANCE 9. ACCOUNTING TECHNICIAN NRADC 4 ADMINISTRATIVE ASSISTANT FREDERICK COUNTY 6 ADMINISTRATIVE INVESTIGATOR FREDERICK COUNTY 8 AIRPORT EXECUTIVE DIRECTOR WINCHESTER REGIONAL AIRPORT NC ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 2' ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 8 ASAP CASE MANAGER NRADC/DCS 5 ASAP CASE MANAGER ASSISTANT NRADC/DCS 4 ASSESSOR I COMMISSIONER OF THE REVENUE 7 ASSESSOR II COMMISSIONER OF THE REVENUE 8 ASSESSOR III COMMISSIONER OF THE REVENUE 9 ASSISTANT FIRE CHIEF FIRE&RESCUE 12 ASSISTANT ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 6 ASSISTANT COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 10 ASSISTANT CONVENIENCE SITE SUPER PUBLIC WORKS/LANDFILL 4 ASSISTANT COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC ASSISTANT COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE 10 ASSISTANT COURT SERVICES DIRECTOR NRADC/DCS 9 ASSISTANT FINANCE DIRECTOR FINANCE 12 ASSISTANT NURSING DIRECTOR NRADC 8 ASSISTANT PLANNING DIRECTOR PLANNING&DEVELOPMENT 12 ASSISTANT PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION 11 ASSISTANT REGISTRAR REGISTRAR'S OFFICE 4 ASSISTANT SUPERINTENDENT NRADC 12 ASSISTANT TRANSPORTATION DIRECTOR PLANNING&DEVELOPMENT 12 AUDITOR COMMISSIONER OF THE REVENUE 8 BASICREC COORDINATOR PARKS&RECREATION 5 BASICREC MANAGER PARKS&RECREATION 7 BENEFITS ADMINISTRATOR HUMAN RESOURCES 6. BLDG OFFICIAL CODE ADMIN PUBLIC WORKS/INSPECTIONS 10 BOOKING TECHNICIAN NRADC _ 3 BUSINESS DIVISION/CHIEF ADMIN COMMISSIONER OF THE REVENUE 8 BUSINESS MANAGER NRADC 8 BUSINESS RETENTION MANAGER EDA 9 CAPTAIN SHERIFF'S OFFICE/NRADC 10 CASE OFFICER NRADC/DCS 4 CASHIER TREASURER'S OFFICE 3 CERTIFIED MEDICATION AIDE(CMA) NRADC 2 CHIEF COMMUNITY CORRECTIONS NRADC/DCS 10 CIRCUIT COURT CLERK CLERK'S OFFICE NC CIVIL ENGINEER PUBLIC WORKS/ADMINISTRATION 9 COLLECTOR TREASURER'S OFFICE 8 COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE NC COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE NC COMMUNICATION OFFICER I PUBLIC SAFETY COMMUNICATIONS 4 COMMUNICATION OFFICER II PUBLIC SAFETY COMMUNICATIONS 5 COMMUNICATION OFFICER III PUBLIC SAFETY COMMUNICATIONS 6 36 Frederick County Salary Administration Program-December 2020 Title Department Range COMMUNICATIONS SHIFT SUPERVISOR PUBLIC SAFETY COMMUNICATIONS 7 COMMUNITY OUTREACH COORDINATOR SHERIFF'S OFFICE 5 CONVENIENCE SITE ATTENDANT PUBLIC WORKS/LANDFILL 1 CONVENIENCE SITE SUPERVISOR PUBLIC WORKS/LANDFILL 5 CORRECTIONAL INVESTIGATOR NRADC 5j CORRECTIONAL NURSE I NRADC 7 CORRECTIONAL NURSE II NRADC 7.5 CORRECTIONAL NURSE III NRADC 8 CORRECTIONAL OFFICER I NRADC 5 CORRECTIONAL OFFICER 11 NRADC 6 CORRECTIONAL OFFICER III NRADC 7 CORRECTIONAL SYSTEM TECHNICIAN NRADC 5 CORRECTIONAL SYSTEMS OFFC NRADC 7 COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE NC COURT SERVICES DIRECTOR NRADC/DCS 10 CRIME ANALYST SHERIFF'S OFFICE 6 CSA ACCOUNT SPECIALIST CHILDREN'S SERVICES 4 CSA COORDINATOR CHILDREN'S SERVICES 8 CSR(CUSTOMER SVC REP-NON AIRPORT) FC-ALL DEPT'S EXCEPT AIRPORT 2 CUSTODIAN MAINTENANCE 1 CUSTODIAL SUPERVISOR MAINTENANCE 3 CUSTOMER SERVICE REP(AIRPORT ONLY) WINCHESTER REGIONAL AIRPORT 2 CUSTOMER SERVICE TECHNICIAN PARKS&RECREATION 3 DATA COLLECTOR COMMISSIONER OF THE REVENUE 4 DATABASE ADMINISTRATOR/DEVELOPER INFORMATION TECHNOLOGY 8 DEPUTY CHIEF FIRE&RESCUE 11 DEPUTY CLERK TO BOARD OF SUPERVISORS COUNTY ADMINISTRATION 10 DEPUTY CLERK/OPERATIONS CLERK'S OFFICE 6 DEPUTY COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 12 DEPUTY DIRECTOR IT-SECURITY INFORMATION TECHNOLOGY 11 DEPUTY COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC DEPUTY I SHERIFF'S OFFICE 5 DEPUTY II SHERIFF'S OFFICE 6 DEPUTY III SHERIFF'S OFFICE 7 DEPUTY REGISTRAR REGISTRAR'S OFFICE 5 DEPUTYTREASURER TREASURER'S OFFICE 12 DEPUTY TREASURER/COMPLIANCE TREASURER'S OFFICE 10 DEPUTY TREASURER OPS TREASURER'S OFFICE 12 DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 6 DIRECTOR ELECTIONS/GEN REGISTRAR REGISTRAR'S OFFICE NC EDA DIRECTOR EDA NC EMS BILLING MANAGER FIRE&RESCUE 4 EMS BILLING SPECIALIST FIRE&RESCUE 2 ENVIRONMENTAL INSPECTOR PUBLIC WORKS/ADMINISTRATION 5 ENVIRONMENTAL MANAGER PUBLIC WORKS/LANDFILL 1 ENVIRONMENTAL PROGRAM ADMINISTRATOR PUBLIC WORKS/ADMINISTRATION 8 ENVIRONMENTAL SAFETY TECHNICIAN PUBLIC WORKS/LANDFILL 6 EVIDENCE CLERK SHERIFF'S OFFICE 4 EXTENSION TECHNICIAN VIRGINIA COOP EXTENSION 5 F&R BATTALION CHIEF FIRE&RESCUE 10 F&R CAPTAIN FIRE&RESCUE 9 F&R LIEUTENANT FIRE&RESCUE 8 F&R SPECIALIST FIRE&RESCUE 7 37 Frederick County Salary Administration Program-December 2020 Title Department Range F&R TECHNICIAN FIRE&RESCUE 6 FINANCE DIRECTOR FINANCE NC FINANCE SPECIALIST FINANCE 6 FINANCE TECHNICIAN AIRPORT 3 FIRE&RESCUE CHIEF FIRE&RESCUE NC FIREFIGHTER/EMT FIRE&RESCUE 5 FLIGHT LINE TECHNICIAN WINCHESTER REGIONAL AIRPORT 4 FOOD SERVICES MANAGER NRADC 81 FOOD SERVICES SUPERVISOR NRADC 3 GAS PLANT OPERATOR PUBLIC WORKS/LANDFILL 7 GIS ANALYST COMMISSIONER OF THE REVENUE 9 GIS ANALYST/PROGRAMMER INFORMATION TECHNOLOGY 9 GIS MANAGER INFORMATION TECHNOLOGY 10 GISTECHNICIAN INFORMATION TECHNOLOGY/PLANNING 6 HEAD CUSTODIAN MAINTENANCE 2I HEAVY EQUIPMENT MECHANIC PUBLIC WORKS/LANDFILL 8 HR ASSISTANT HUMAN RESOURCES 3 HR DIRECTOR HUMAN RESOURCES NC HR GENERALIST HUMAN RESOURCES 6 HR MANAGER HUMAN RESOURCES 10 HR SPECIALIST HUMAN RESOURCES 4 INMATE PROGRAM SPECIALIST NRADC S INMATE PROGRAMS COORD NRADC 6 INSPECTOR PUBLIC WORKS/INSPECTIONS 7 INVESTIGATOR SHERIFF'S OFFICE 8 IT DIRECTOR INFORMATION TECHNOLOGY NC LABORER PUBLIC WORKS/LANDFILL SHAWNEELAND 2 LANDFILL MANAGER PUBLIC WORKS/LANDFILL 10 LANDFILL OPERATIONS MANAGER PUBLIC WORKS/LANDFILL 8 LANDFILL OPERATIONS SUPERVISOR PUBLIC WORKS/LANDFILL 7 LANDFILL SPOTTER PUBLIC WORKS/LANDFILL 3 LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 4 LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 4 LIDS TECH/RECORDS SUPV NRADC $ LIEUTENANT NRADC/SHERIFF'S DEPT 9 LITIGATION SUPPORT MANAGER COMM ATTORNEY'S OFFICE 9 MAINTENANCE MECHANIC ASST WINCHESTER REGIONAL AIRPORT 4 MAINTENANCE SPECIALIST PARKS&REC/MAINTENANCE 6 MAINTENANCE SUPERVISOR MAINTENANCE/NRADC 8 MAINTENANCE SUPERVISOR ASSISTANT MAINTENANCE 7 MAINTENANCE TECHNICIAN AIRPORT/NRADC 4 MAINTENANCE WORKER MAINTENANCE 3 MAJOR/CHIEF DEPUTY SHERIFF'S OFFICE 11 MARKETING COORDINATOR PARKS&RECREATION 6 MARKETING MANAGER EDA 91 MENTAL HEALTH CONSULTANT NRADC 7 MENTAL HEALTH DIRECTOR NRADC 9 MIS DIRECTOR INFORMATION TECHNOLOGY NC MIS PROGRAMMER MIS DEPARTMENT 11 MORTGAGE SPECIALIST TREASURER'S OFFICE 7 MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWNEELAND 4 NETWORK ADMINISTRATOR INFORMATION TECHNOLOGY 9 NETWORK OPERATIONS MANAGER INFORMATION TECHNOLOGY 10 NURSING DIRECTOR NRADC 4 38 Frederick County Salary Administration Program-December 2020 Title Department Range OPERATIONS MANAGER PARKS&RECREATION 8 OPERATONS SUPERINTENDENT PARKS&RECREATION 9 OPERATIONS SUPERVISOR AIRPORT/Public Safety Communications 9 P&R ASSISTANT DIRECTOR PARKS&RECREATION 10 P&R DIRECTOR PARKS&RECREATION NC P&R MARKETING MANAGER PARKS&RECREATION 7 P&R PROGRAM COORDINATOR PARKS&RECREATION 5 PARK&STEWARDSHIP PLANNER PARKS&RECREATION 8 PARK CARETAKER PARKS&RECREATION 2 PARK MANAGER PARKS&RECREATION 8 PARK TECHNICIAN F;%F1(S&RECREATION 3 PARKS SUPERINTENDENT PARKS&RECREATION 9 PAYROLL MANAGER FINANCE 10 PC TECHNICIAN INFORMATION TECHNOLOGY 4 PERMIT MANAGER PUBLIC WORKS/INSPECTIONS 7 PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 4' PERSONAL PROPERTY SUPV COMMISSIONER OF THE REVENUE 8 PLANNER PLANNING&DEVELOPMENT 9 PLANNING DIRECTOR PLANNING&DEVELOPMENT NC POST DISPOSITIONAL CASE MANAGER JUVENILE PROBATION OFFICE 4 PROBATE CLERK CLERK'S OFFICE 9 PROBATION OFFICER NRADC/DCS 5 PROGRAM COORDINATOR INFORMATION TECHNOLOGY 10 PROGRAM SUPERVISOR PARKS&RECREATION 7 PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 8 PROPERTY CLERK NRADC 3 PTS CASE MANAGER NRADC/DCS 5 PTS/PROBATION OFFICER NRADC/DCS 5 PUBLIC INFORMATION OFFICER COUNTY ADMINISTRATION 9 PUBLIC SAFETY COMMUNICATIONS DIR PUBLIC SAFETY COMMUNICATIONS NC PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION NC PURCHASING MANAGER FINANCE 10 REAL EST ASSESS CHIEF ADMIN COMMISSIONER OF THE REVENUE 11 RECORDS CLERK FREDERICK COUNTY 3 RECORDS CLERK II SHERIFF'S OFFICE 4 RECREATION SUPERINTENDENT PARKS&RECREATION 9 RECREATION TECHNICIAN PARKS&RECREATION 3 RESEARCH MANAGER EDA 8 REVENUE ANALYST TREASURER'S OFFICE 7 RISK MGR BUDGET ANALYST FINANCE 9 SANITARY DISTRICT MANAGER PUBLIC WORKS/SHAWNEELAND 8 SCALE OPER/CONVEN SITE ASST PUBLIC WORKS/LANDFILL 4' SCALE OPERATOR PUBLIC WORKS/LANDFILL 5 SCANNING TECHNICIAN CLERK'S OFFICE 4 SECRETARY FREDERICK COUNTY 3 SERGEANT SHERIFF'S OFFICE/NRADC 8 SHERIFF SHERIFF'S OFFICE NC SOLID WASTE COORDINATOR PUBLIC WORKS/LANDFILL 7 SOLID WASTE MANAGER PUBLIC WORKS/LANDFILL 8 SR ACCOUNT ANALYST TREASURER'S OFFICE 7 SR ACCOUNT CLERK FREDERICK COUNTY 4 SR ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 4 SR ASAP CASE MANAGER NRADC/DCS 7 SR COLLECTOR TREASURER'S OFFICE 10 39 Frederick County Salary Administration Program-December 2020 Title Department Range SR DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 8 SR INSPECTOR PUBLIC WORKS/INSPECTIONS 8 SR LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 5 SR LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 5 SR MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWNEELAND 5 SR PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 5 SR PLANNER PLANNING&DEVELOPMENT 10 SR PROBATION CASE OFFC NRADC/DCS 4 SR PROGRAM COORDINATOR INFORMATION TECHNOLOGY 11 SR PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 10 SR RECORDS CLERK FREDERICK COUNTY 5 SR SECRETARY FREDERICK COUNTY 4 SUPERINTENDENT NRADC NC TIMBROOK ACHV CENTER COORDINATOR JUVENILE PROBATION OFFICE 4 TREASURER TREASURER'S OFFICE NC VW PROGRAM ASSISTANT MANAGER VICTIM/WITNESS PROGRAM 5 VW PROGRAM MANAGER VICTIM/WITNESS PROGRAM 7 VW PROGRAM OFFICE ASSISTANT VICTIM/WITNESS PROGRAM 3 WORK RELEASE SPECIALIST NRADC 5 ZONING ADMINISTRATOR PLANNING&DEVELOPMENT 8 ZONING INSPECTOR IPLANNING&DEVELOPMENT 5 2020SALARY RANGES Range minimum Progress MidpointAdvance 13 $103,620 $119,137} $134,640 $150,152 $165,662 12 $92,202 $106,097 $119.884 $133.671 $147,566 11 $82,723 $95,110 $107,497 $119,884 $132,271 10 $70,875 $81,538 $92,202 $102,865 $113,529 9 $61,288 $70,552 $79,707 188,862 _$98,126 8 $53,964 $62,042 $70,121 $78,199 $86,278 7 $4_8,686 $56,010 $63,334 $70,660 $77,984 6 $43,516 $49,978 $56_,549 $63,11_9 $69,582 5 $39,638 $45,563 $51,487 $57,411 $63,334 4 $34,791 $40,069 $45,239 $50,410_ $55,687 3 $31,775 $36,514 $41,254 $45,993 $50,733 2 $27,790 $31,991 $36,191 $40,392 $44,593 1 $23,913 $27,574 $31,129 $34,683 $38,346 40 Assistant Facilities Manager 111�1�Pr'� Facilities Maintenance Division � - Public Services Department EXEMPT JOB CODE: PS-29 SALARY LEVEL: Grade 17 DATE: 07/01/2018 SUMMARY.• Performs difficult technical and administrative work overseeing the comprehensive program of Maintenance, Parking, and Custodial Services to provide and maintain, in an efficient and economical manner, the Facilities, Parking Garages, Grounds, Equipment, and furnishings of the City of Winchester so that all staff, the public, citizens, business owners, visitors, and tourists are assured of a clean, safe, attractive, and healthy place in which to work, live and visit. Supervises the performance of difficult technical and administrative work, with an emphasis on customer service for our internal and external clients, overseeing the operation, construction, maintenance and repair of City of Winchester buildings, parking garages, facilities, grounds, and the Loudoun Street Mall. Work is performed under the direction of the Facilities Maintenance & Parking Division Manager. Limited supervision is exercised over a small to medium size group of personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. Other duties may also be assigned. • Assists as the direct supervisor of the Facilities Maintenance, Parking Garage, and Custodial Services; • Assists in leading, organizing, managing, supervising and scheduling all maintenance, custodial operations, of the City of Winchester, Virginia in compliance with all applicable federal, state, and local laws and City-specific regulations and established policies and procedures; • Assist in development and implementation of the fiscal year comprehensive maintenance plan that is both corrective and preventive for the upkeep of all facilities, parking garages, grounds, Loudoun Street Walking Mall, and the major facilities systems (HVAC, mechanical, plumbing, electrical, structural, along with specialized equipment(i.e. fountains and splash pad)of the City of Winchester; • Provide and maintain an efficient work order system for repairs of facilities and equipment that ensures that all maintenance, repairs and special event set-ups/take-downs are completed in a timely fashion, and provide regular work order status reports as requested; • Provides recommendations for facility improvements and modernizations to improve the systems, equipment and facilities of the City of Winchester; • Develop a custodial services plan for each building that outlines the tasks of and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities; • Assist in supervising the personnel management program for the Facilities Maintenance & Parking Division that includes recruitment-selection process, a written evaluation process and recommends the continued employment, discipline or dismissal of all Facilities Maintenance & Parking Division Personnel; • Monitor and approve time records of all Facilities Maintenance & Parking Division personnel and approve all overtime using established procedures and budgets; • Provide and monitor a system of regular building, equipment, parking garages, grounds and Loudoun Street Mall inspections to meet all federal, state and local requirements; • Conduct regular inspections of all facilities, parking garages, grounds, equipment, and the Loudoun Street Mall to ensure that high standards for cleanliness, attractiveness and safety are maintained. Recommend any improvements needed; • Monitor and recommend systems and procedures to ensure the security of all facilities; • Recommend and offer input on the Facilities Maintenance & Parking Authority Budget including operations, capital projects-needs and personnel; • Maintain current drawings and engineering records describing all City of Winchester facilities, parking garages, equipment, grounds and the Loudoun Street Mall; • Approve the specifications and recommend contractors to perform maintenance and repair services, using established City of Winchester procedures. Supervise and inspect the work performed and recommend payment upon satisfactory completion of work; • Supervise removal of snow and ice so that safe conditions exist in and around all City facilities including (but not limited to)walkways, sidewalks, parking garages, and the Loudoun Street Mall; 41 • Assist in development, implementation and monitoring of an energy conservation program, making recommendations for efficiency and reduction of costs of operating the facilities; • Develop and implement in-service programs and activities for staff members; • Maintain effective communications with staff, clients, customers, various user groups to elicit support and to seek perceptions and ideas for improvement of the facilities; • Attend required meetings and serve, as appropriate on staff committees (i.e. Special Events, Shenandoah Valley Apple Blossom, Winchester Parking Authority); • Notify and assist the administration and appropriate emergency personnel of any emergency and potentially dangerous or unusual situations following established City of Winchester Emergency Management procedures; • Contributes to a positive work environment and assures other staff members do as well; • Understand and communicate current developments in the repair, maintenance, custodial, and special event areas through reading, participation in appropriate workshops or meetings or involvement in professional organizations. QUALIFICATION REQUIREMENTS: Education andlor Ex� e� rience: Any combination of education and experience equivalent to a high school diploma or General Education Diploma (GED) is required. An Associate Degree is preferred. Certificates. Licenses. Re istrations: Possession of a valid and appropriate driver's license. Appropriate NIMS trainings: ICS 700, ICS 100, ICS 200 (or ability to obtain within 6 months of hire). Aquatic Facility Operator's license (or ability to obtain with 12 months of hire). Language Skills: Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to effectively present information to top management, public groups and/or boards of directors. PHYSICAL AND ENVIRONMENTAL CHARACTERISTICS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Required Physical Activities: Ability to perform manual labor for extended periods of time, often under unfavorable weather conditions; Requires light physical effort working almost exclusively with lightweight materials (up to 25 pounds) including but not limited to walking, talking, stooping, kneeling, light lifting, bending, reaching and gripping. Vision Requirements: Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Environmental Conditions: Work is conducted indoors; frequently works near moving mechanical parts and is frequently exposed to toxic or caustic chemicals. Occasionally works in outside weather conditions and is exposed to wet and/or humid conditions. EQUIPMENT ESSENTIAL TO DO THE JOB: Telephone, computer, copier, fax machine, calculator and analytical equipment utilized in a water/wastewater treatment facility. 21 Page Assistant Facilities Manager Public Services Department 42 Crew Supervisor Winnh Pgter---�, Streets Division Public Services Department NON- EXEMPT JOB CODE: 233A SALARY LEVEL: Grade 14 DATE: 07/01/2018 SUMMARY: Performs difficult skilled work supervising the operation and maintenance of the streets and street environs (storm sewer, signs, markings, asphalt patching and paving operations, mowing City right-of-way etc.); does related work as required. Work is performed under general supervision. Full supervision is exercised over a medium group of personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may also be assigned. • Assigns work and supervises crews in the maintenance operations of the street and storm water system and related assets, i.e., trees, sidewalk projects and repair/replacement, curbs, mowing operations, pothole repair, etc.; • Follows up on assignments performed by subordinate personnel to assure compliance with expected quality and quantity of work; • Maintains inventory of equipment and equipment repairs; • Make suggestions and have input on request for necessary supplies and equipment, tool replacement purchases; • Reports need of major equipment repairs; • Assists in training of new employees; • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws; • Assists in appraising employee performance; • Addresses citizen/employee issues and resolves problems; • Track cost of miscellaneous projects, purchases, and billing; • Supervise snow shifts including snow contractors; • Handle various personnel issues, including documentation for accidents and incidents; • Organize work plan and weekly schedule; • Process time cards and timesheets; • Monitors and assists with the department's budget. QUALIFICATION REQUIREMENTS: Education and/or Experience: Any combination of education and experience equivalent to a High School diploma or General Education Degree (GED) and five years related experience and/or training in street maintenance/construction activities with one year in a supervisory role. Certificates, Licenses. Reciistrations. Possession of a valid and appropriate driver's license with a minimum class B endorsement. Language Skills: Ability to read and comprehend instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization. Other Knowledge, Skills and Abilities: Ability to use PC for communications, reports, create spread sheets, and documentation etc. PHYSICAL AND ENVIRONMENTAL CHARACTERISTICS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 43 Required Physical Activities: Walking, talking, stooping, kneeling, crouching, crawling, reaching, and gripping. Vision Requirements: Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Environmental Conditions: Work is conducted outdoors under variable weather conditions. Works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles and vibration. EQUIPMENT ESSENTIAL TO DO THE JOB: Telephone, computer, fax, printer, City vehicles, hand tools, power hand tools, pavement breakers, lawnmowers, trimmers, and shovels. NOTE: This classification specification is not intended to be all-inclusive. An employee will also perform other reasonably-related job responsibilities as assigned and required by management. City of Winchester reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties or working schedules based on their duty to accommodate individuals with disabilities. This classification specification does not constitute a written contract of employment. I have read the classification specification above, fully understand the requirements set forth therein, and will perform these duties to the best of my ability. Employee Signature Date Print Name Approved: Eden E. Freeman, City Manager July 1, 2018 21 Page Crew Supervisor—Streets Public Services Department 44 wmcrP.qter-- City of Winchester �f Position Classification and Pay Plan Position Title Grade Minimum Hourly Midpoint Maximum ENE Rate Account Clerk 1 2 $26,748.80 $12.86 $32,620 $41,428 NE Account Clerk II 5 $30,971.20 $14.89 $37,770 $47,968 NE Account Clerk 111 7 $34,132.80 $16.41 $41,625 $52,864 NE Accountant 12 $43,576.00 $20.95 $53141 $67,490 NE Accounting Analyst 10 $39,520.00 $19.00 $48,195 $61,208 NF Accounting Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Administrative Assistant 1 10 $39,520.00 $19.00 548,195 $61,208 NE Administrative Assistant II 12 $43,576.00 $20.95 $53,141 $67,490 NE Administrative Programs Assistant 10 $39,520.00 $19.00 $48,195 $61208 NE Administrative Services Coordinator 12 $43,576.00 $20.95 $53,141 1 $67,490 NE Administrative Services Manager 15 $50,440.00 $24.25 $61,512 $78,120 E AP&Payroll Specialist 10 $39,520.00 $19.00 $48,195 $61,208 NE Applications and Project Manager 21 $75.670.40 $36.38 $92,281 $117,197 E Aquatics Program Specialist 8 $35,859.20 $:17.24 $43,731 $55,538 NE Arborist 14 $48.027.20 $23.09 $58,570 $74,384 NE Assessment Analyst 1 13 $45,739.20 $21.99 $55,780 $70,840 NE Assessment Analyst II 14 $48.027.20 $23.09 $58.570 $74,384 NE Assistant Cite Attorney 22 $80,974.40 $38.93 $98,749 $125,412 E Assistant Cil.Manager SE F Assistant Commonwealth Attorney 1 18 $61,776.00 $29.70 $75,337 $95,677 E Assistant Commonwealth Attorney 11 19 $66,102.40 $31.78 $80.613 $102,378 E Assistant Commonwealth Attorney III 21 $75,670.40 $36.38 $92,281 $117,197 E Assistant Facilites Manager 17 $57.740.80 $27.76 $70.416 $89,428 NE Assistant Finance Director 20 $70,740 80 $34.01 $86,269 $109,562 E Assistant Parks&Recreation Director 18 $61,776.00 $29.70 1 $75,337 $95,677 E Assistant Social Services Director 20 $70,740.80 $34.01 $86,269 $109,562 E Assistant Superintendent JDC 18 $61,776.00 $29.70 $75,337 $95,677 E Athletics Pro ram Specialist 1 _ 8 $35,859.20 $17.24 $43,731 $55,538 NE Athletics Program Specialist II 11 $41,496.00 $19.95 $50,605 $64,268 NE Automotive Mechanic 1 10 $39,520.00 $19.00 $48,195 $61,208 NE Automotive Mechanic 11 13 $45,739.20 $21.99 $55780 $70,840 NE Automotive Mechanic III 16 $53,976.00 $25.95 $65,824 $83,597 NE Automotive Service Supervisor 14 $48,027.20 $23.09 $58,570 $74,384 NE AutomotiveTechnician/State Inspector 8 $35,859.20 $17.24 $43,731 $55,538 NE Benefit Programs-Fraud Investigator 13 $45,739.20 $21.99 $55,780 $70,840 NE Benefit Programs Specialist 1 8 $35859.20 $17.24 $43,731 $55,538 NE Benefit Programs Specialist 11 10 $39,520.00 19.00 $48.195 $61,208 NE Benefit Programs Specialist III 11 $41,496.00 $19.95 $50,605 $64,268 NE Benefit Programs Specialist IV 13 $45,739.20 $21.99 $55.780 $70,840 NF_ Benefit Programs Supervisor 16 $53,976.00 $25.95 $65,824 $83,597 E Building Inspector l 13 1$45,739.20 $21.99 $55,780 $70.840 NE Building Inspector 11 14 1$48,027.20 $23.09 $58,570 $74,384 NE Building Inspector 111 15 1$50,440.00 $24.25 $61,512 $78,120_ NE Building Inspector IV 16 $53,976.00 $25.95 $65.824 $83.597 NE Building Inspector V 17 $57,740.80 $27.76 $70,416 $89,428 NE Building Official i 19 $66,102.40 $31.78 $80,613 $102,378 E Bus Driver 1 5 $30.971.20 $14.89 $:37,770 1 $47,968 NE Bus Driver 11 7 $34,132.80 $16.41 $41,625 $52,864 NE Business&Commun4y Development Manager 15 $50,440.00 $24.25 $61,512 $78,120 NE Business Retention&Expansion Manager 20 $70,740.80 $34.01 $86,269 $109,562 E Chief Accountant 17 $57,740.80 $27.76 $70,416 $89428 NE Chief Deputy Clerk 12 $43,576.00 $20.95 $53,141 $67,490 NE Chief Depuly DeputyCommissioner 12 $43,576.00 $20.95 $53,141 $67,490 E Chief Deputy Sheriff 21 $75,670.40 $36.38 $92;281 $117,197 E Chief Deputy Treasurer 12 $43,576.00 $20.95 $53,141 $67,490 E Chief Environmental Program Coordinator 13 $45,739.20 $21.99 $55,780 $70,840 NE Chief Financial Officer SE E City Engineer 20 $70,740.80 $34.01 1 $86,269 $109,562 E Clerk 2 $26,748.80 $12.86 $32 620 $41.42.8 NE Code Compliance Inspector 13 $45,739.20 $21.99 $55,780 $70,840 NE Code Enforcement Technician 7 $34,132.80 $16.41 $41.625 $52,864 NE Communications Director SE E Communications Manager 15 $50,440.00 $24.25 $61,512 $78 120 F Communications Ooerations Supervisor 15 $50,440.00 $24.25 $61,512 $78,120 NE Revised: 11/2512020 45 Position Title Grade Minimum Hourly Midpoint Maximum ENE Rate Community Arts&Vitality Manager 15 $50,440.00 $24.25 $61,512 $78.120 NE Community Recreation Coordinator 12 $43,576.00 $20.95 $53,141 S67,490 NE Community Relations Manager 15 $50.440.00 $24.25 $61,512 $78.120 NE Com uter/SCADA System Coordinator 16 $53,976.00 $25.95 $65.824 $83597 NE Construction Inspector 11 $41,496.00 $19.95 $50,605 $64,268 NE Convention&Visitor Services Project Manager 7 $34,132.80 $16.41 $41.625 $52.864 NE Creative Design&Visitor Center Manager 11 $41,496.00 $19.95 $50.605 $64,268 NE Crew Leader 9 $37,627.20 $18.09 $45,887 $58,276 NE Crew Supervisor 14 548,027.20 $23.09 $58,570 $74,384 NE Crime Anal st 1 13 $45,739.20 $21.99 $55,780 $70,840 NE Crime Analyst II 16 $53,976.00 $25.95 $65.824 $83,597 NE CSA Coordinator 14 $48,027.20 $23.09 1 $58,570 $74,384 NE Custodian 1 $25,480.00 $12.25 $31,073 $39,463 NE Custodian Supervisor 8 $35,859.20 $17.24 $43,731 $55,538 NE Customer Service Assistant 4 $29,494.40 $14.18 535,969 $45,680 NE Customer Service Division Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Deputy Building Official 15 $50,440.00 $24.25 $61,512 $78,120 NE DeputyDepuly City Manager/CFO SE E Deputy Clerk of Council 13 $45,739.20 $21.99 $55,780 $70,840 E Deputy Clerk of Court 8 $35,859.20 $17.24 $43,731 $55,538 NL Deputy Commissioner 8 $35,859.20 $17.24 $43731 $55,538 NE Deputy Commonwealth Attorney 22 $80,974.40 $3893 $98,749 $125,412 E Deputy Sheriff I _ 11 $41,496.00 $19.95 $50.605 1 $64,268 NE De u Sheriff II 12 $43,576.00 $20.95 $53,141 $67,490 NE Deputy Sheriff III 14 $48,027.20 $23.09 $58,570 $74,384 NE Deputy Sheriff Sergeant 17 $57,740.80 $27.76 $70,416 $89,428 NE Deputy Treasurer 8 $35,859.20 $17.24 $43,731 $55.538 NE Deputy Voter Registrar 8 $35,859.20 $17.24 $43,731 $55.538 NE Deputy Zoning Administrator 11 $41,496.00 $19.95 $50,605 $64.268 NE Detective 1 14 $48,027.20 $23.09 $58,570 $74,384 NE Detective II 15 $50,440.00 $24.25 1 $61,.512 $78.120 NE. Detention Specialist 1 10 $39,520.00 $19.00 $48,195 $61,208 NE Detention Specialist 11 11 $41,496.00 $19.95 $50,605 $64,268 NE Detention Specialist Supervisor 14 $48;02720 $23.09 $58,570 $74,384 NE Development Services Assistant 11 $41,496.00 $19.95 850,605 $64,268 NE Director of Development Services SE E Director of Emergency Communications 18 $61,776.00 $29.70 $75337 $95,677 L Director of Finance SE E Director of Financial Services SE E Director of Fluman Resources SE E Director of Innovation&Information Services SE E Director of Legal Support&Admin Services 17 $57,740.80 $27.76 $70,416 $89,428 E Director of Parks&Recreation SE E Director of Planning SE E Director of Public Services I SE E Director of Public Works SE E Director of Social Services SE E Downtown Manager SE E ECC Communications Specialist 1 7 $34,132.80 $16.41 $41,625 552,864 NE ECC Communications Specialist II 9 $37,627.20 $18.09 $45,887 $58,276 NE ECC Communications Specialist III 11 $41,496.00 $19.95 $50,605 1 $64.268 NL ECC Lead Communications Specialist 13 $45,739.20 $21.99 $55,780 $70,840 NE Economic Development Program Coordinator 15 $50,440.00 524.25 x61,512 $78.120 NE Economic Program Support Tech _ 6 $32,531.20 $15.64 $39,672 $50,384 NE Electrician-Apprentice 13 $45.739.20 $21.99 $55.780 $70,840 NE Electrician 1 14 $48,02720 $23.09 $58,570 $74,384 NE Electrician 11 15 $50,440.00 $24.25 $61.512 $78,120 NE Electrician 111 17 $57,740.80 $27.76 $70,416 $89,428 NE Emergency Management Coordinator SE E Emergency Mana ement Deputy Coordinator 12 $43,576.00 $20.95 $53,141 $67,490 NE EMS Billing Manager '13 $45.739.20 $21.99 $55.780 $70.840 NE Engineer 1 15 $50,440.00 $24.25 $61,512 $78,120 E Engineer 11 1 17 $57,740.80 $27.76 $70,416 $89.428 E Engineer III 18 $61,776.00 $29.70 $75,337 $95,677 E Engineering Inspector 13 $45.739.20 $21.99 1 $55,780 $70.840 NE Environmental Program Coordinator 12 $43,576.00 $20.95 $53,141 $67,490 NE Equipment Parts Manager 9 $37,627.20 $18.09 $45,887 $58,276 NE Executive Administrative Assistant 1 15 1$50440.00 $24.25 $61,512 $78,120 NE Executive Director-Service Authority SE E Revised: 11/25/2020 46 Position Title Grade Minimum Hourly Midpoint Maximum EINE Rate Executive Director WFCCVB _ SE _ E Executive Director Winchester Parking Authority SE E Facilities Coordinator 12 $43,576.00 $20.95 $53,141 $67,490 NE Facilities/AruaticsCoordinator is $50,440.00 $24.25 $61,512 $78,120 NE Facilit, Maintenance&Parking Division Manager 20 $70,740.80 $34.01 $86,269 $109,562 E Facility Manager 18 $61 776.00 $29.70 $75337 $95,677 E Family Services Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Family Services Specialist 1 1'3 $45,739.20 $21.99 $55,780 $70,840 NE Family Services Specialist li 14 $48,027.20 $23.09 $58,570 $74,384 NE Family Services Specialist 111 16 $53,976.00 $25.95 $65,824 $83,597 NE Family Services Specialist IV 17 $57,740.80 $27.76 $70,416 $89,428 NE Family Services Su rvisor 18 $61,776.00 $29.70 $75,337 $95,677 E Fire&Rescue Assistant Chief 23 $86,652.80 $41.66 $105,674 $134,206 E Fire&Rescue Battalion Chief .2a $70,761.60 $28.35 $86,295 $109,594 NE Fire&Rescue Chief SE E Fire&Rescue Deputy Chief 22 $80,974.40 $38.93 $98 749 $125,412 E Fire&Rescue Deputy Fire Marshal 17 $57,740.80 $27.76 $70,416_ $89,4=8 NE Fire&Rescue Lieutenant 18 $61,776.00 $24.75 $75,337 • 95 677 NE Fire&Rescue Master Technician 14 $48,048.00 $19.25 $58,595 $74,416 NE Fire Marshal 20 $70,740.80 $34.01 $86,269 $109,562 E Firefighter/EMT hter/EMT-Intermediate 15 $50,444.16 $20.21 $61,517 $78,127 NE Firefighter/EW-_Paramedic 16 $53,988.48 $21.63 $65,840 $83616 NE Firefighter/EMT hter/EMT I 11 $41,508.48 $16.63 $50,620 $64,288 I NE Firefi hter/EMT II 12 $43,580.16 $17.46 $53.147 $67.496 NE Firefighter/EMT Trainee 9 $37,639.68 $15.08 $45,902 $58,296 NE Fiscal Assistant 8 $35,859.20 $17.24 $43,731 $55.538 NE GIS Coordinator 18 $61,776.00 $29.70 $75,337 $95,677 E GIS Technician 11 $41,496.00 $19.95 $50,605 1 $64.268 NE Grounds and Facilities Superintendent 16 $53,976.00 $25.95 $65,824 $83,597 E Help Desk Operations Manager 17 $57,740.80 $27.76 $70,416 $89,428 NE Help Desk Support Tech 1 11 $41,496.00 $19.95 $50,605 $64,268 NE Help Desk Support Tech II 12 $43,576.00 $20.95 $53,141 $67,490 NE Help Desk Sup ort Tech 1ls 13 $45,739.20 $21.99 $55,780 $70.840 NE Housing Specialist 9 $37,627.20 $18.09 $45,887 $58,276 NE HR Operations Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Human Resources Generalist 12 $43,576.00 $20.95 $53,141 $67,490 NE Human Services Assistant 6 $32,531.20 $15.64 $39,672 $50,384 NE Infrastructure&Capital Improvements Division Manager 19 1$66,102.40 $31.78 $80,613 $102,378 E Juvenile Detention Center Assistant Superintendent 18 1$61,776.00 $29.70 $75,337 $95,677 E Juvenile Detention Center Superintendent SE E Laboratory Supervisor 14 $48,027.20 $23.09 $58,570 $74,384 NE Laborer 1 3 $28,080.00 $13.50 $34,244 $43,490 NE Laborer 11 4 $29,494.40 $14.18 $35,969 $45,680 NE Lead Bus Driver 9 $37,627.20 $18.09 $45.887 $58,276 NE Lead Custodian 5 $30,971.20 $14.89 $37,770 $47,968 NE Lead Public Services Inspector 16 $53,976.00 $25.95 $65,824 $83,597 E Legal Secretaq� 10 $39,520.00 $19.00 $48,195 $61,208 NE Licensed Practical Nurse 11 $41,496.00 $19.95 $50,605 $64,268 NE Maintenance Supervisor 18 $61,776.00 $29.70 $75,337 $95,677 E Maintenance Technician 1 5 $30,971.20 $14.89 $37,770 $47,968 NE Maintenance Technician II 7 534.132.80 $16.41 $41,625 $52,864 NE Maintenance Technician IN 9 $37.627.20 $18.09 $45,887 $58,276 NE Master Deputy Sheriff 15 $50,440.00 $24.25 $61,512 $78.120 NE Mechanical/Electrical Systems Maintenance Supervisor 18 $61,776.00 $29.70 $75,337 $95,677 E -Network/System Administrator 17 $57,740.80 $27.76 $70,416 $89,428 E Office Assistant 6 $32,531.20 1 $15.64 $39,672 $50,384 NE Office Associate 4 $29.494.40 $14.18 $35.961? $45,680 NE Office Supervisor 14 $481027.2O__, $23.09 $58,570 $74,384 E Old Town Coordinator 11 $41,496.00 $19.95 $50,605 $64,268 NE Operations Specialist 1 9 $37627.20 $18.09 $45,887 $58,276 NE Paralegal 12 $43,576.00 $2'_0.95 $53,141 $67,490 NE Parking Control Officer 7 $34,132.80 $16.41 $41,625 1 $52,864 NE Parks Administrative Superintendent 16 $53,976.00 $25.95 65,824 $83,597 E Planner 1 1.3 $45,739.20 $21.99 $55780 $70,840 NE Planner II 14 $48,027.20 $23.09 $58,570 $74,384 NE Plannina Technician 8 $35,859.20 $17.24 $43,731 $55,538 NE Plans Reviewer/Inspector 14 $48,027.20 $23.09 $58,570 $74,384 NE Plant Mechanic 1 9 W,627.20 $18.09 $45,887 $58,276 NE Plant Mechanic,11 10 1$39,520.00 1 $19.00 $48,195 $61,208 NE Revised: 11/25/2020 47 Position Title Grade Minimum Hourly Midpoint Maximum EINE Rate Plant Mechanic 111 12 $43,576.00 $20.95 S53141 $67,490 NE Police Captain 22 $80,974.40 $38.93 $98.749 $125.412 E Police Chief SL E Police Corporal 16 $53976.00 $25.35 $65,824 $83,597 NE Police Deputy Chief 23 $86652.80 $41.66 $105674 $134,206 E Police Fleet Manager 6 $32,531.20 $15.64 $39.672 $50,384 NE Police Lieutenant 20 $70,740.80 $34.01 $86.269 $109,562 NE Police Officer 1 11 $41,496.00 $19.95 $50,605 $64,268 NE Police Officer I-NSVSAC Grant Funded 11 $41,496.00 $19.95 $50,605 $64,268 NE Police Officer If 12 $43,576.00 $20.95 $53,141 $67,490 NE Police Officer 111 14 348,027.20 1,239 $58.570 $74,384 NE Police Officer IV 15 $50.440.00 5 $61,512 $78,12.0 NE Police Sergeant 18 $61,776.00 0 $75.337 $95.677 NE Program Manager 18 $61,776.00 0 S75,337 $95,677 E Projects Coordinator 14 $48.027.20 9 $58.570 $74.384 NE Pro ert Evidence Clerk 9 $37,627.20 9 $45,887 $58,276 NE Property Maintenance Inspector 1 10 $39,520.00 $19.00 $48.195 $61.208 NE PropertyProperiy Maintenance Inspector II 11 $41,496.00 $19.95 $50,605 $64,268 NE Properly Maintenance Inspector III 12 543,576.00 520.95 $53,141 $67,490 NE Properly Maintenance Inspector IV 13 $45.739.20 $21.99 $55,780 $70,840 NE Public Property Coordinator 14 $48,027.20 $23.09 558,570 $74,384 NE Public Safety Mental Health Specialist 17 $57,740.80 $27.76 $70,416 $89,428 E Public Safety Technology Sec 17 $57.740.80 $27.76 $70.416 $89,428 NE Public Services Inspector 1 11 $41,496.00 $19.95 $50,605 $64,268 NE Public Services Insp2ctor II 12 $43,576.00 $20.95 $53.141 $67,490 NE Public Services Ins ector III 14 $48,02.7.20 $23.09 $58,570 $74,384 NE Public Works Division Manager 20 $70,740.80 $34.01 $86.269 $109,562 F Purchasing Agent 16 $53.976.00 $25.95 565.824 $83,597 E Radio Communications Manager if $53.976.00 $25.95 $65,824 $83,597 NE Receptionist _ 2 $26,748.80 $12.86 $32,620 $41,428 NE Records Clerk 7 $34,132.80 $16.41 $41.625 $52,864 NE Records Management Coordinator 10 $39,520.00 $19.00 548,195 $61,208 NE Recreation Center Attendant 1 2 $26,748.80 $12.86 $32,620 $41,428 NE Recreation Center Attendant II 3 $28,080.00 $13.50 $34,244 $43,490 NE Recreation Center Attendant 111 4 $29494.40 $14.18 fa35 969 345,680 NE Recreation Coordinator-Aquatics Services 12 $43.576.00 $20.95 $53141 $67,490 NE Recreation Coordinator-Special Events&Community Recreation 12 $43,576.00 $20.95 $53,141 $67,490 NE Recreation Coordinator-Sports&Athletics Services 12 $43,576.00 $20.95 $53,141 _$67,490 NF Recreation Coordinator-Youth Services 12 $43,576.00 $20.95 $53.141 $67,490 NE Recreation Program Specialist 7 $34.132.80 $16.41 $41.625 $52.864 NE Refuse/Recy cling Coordinator 13 $45.739.20 $21.99 $55,780 $70,840 NE Refuse/Rccycling Manager 15 $50,440.00 $24.25 $61,512 $78,12.0 NE Resource and Loeristics S ecialist 14 $48,027.20 $23.09 $58,570 574,384 NE Safety Manager 16 $53,976.00 $25.95 $65.824 $83597 E Sanitation Worker 1 3 $28,080.00 $13.50 $34,244 $43.490 NE Sanitation Worker II 6 $32,531.20 $15.64 $39,672 $50,384 NE Self-Sufficient Specialist 13 $45,739.20 $21.99 $55,780 $70,840 NE= Senior Account Clerk 8 $35,859.20 $17.24 $43.731 $55,538 NE Senior Assessor 15 $50.440.00 $24.25 $61,512 $78.120 NE Senior Code Compliance Inspector 14 $48,027.20 $23.09 $58,570 $74,384 NE Senior Detention Specialist i3 $45,739.20 $21.99 $55,780 $70.840 NE Senior Laboratory Technician 11 $41,496.00 $19.95 $50.605 $64.268 NE Senior Network Engineer 19 $66.102.40 $31.78 $80,613 $102.378 E Senior Paralegal/Office Administrator 15 $50,440.00 $24.25 $61,512 $78.120 E Senior Planner 16 $53,976.00 $25.95 $65,824 $83,597 NE Senior Utility Service Mechanic 10 $39,520.00 $19.00 $48.195 $61,208 NF_ Senior Zoning Inspector 15 $50,440.00 524.25 $61,512 $78.120 NE Special Events&Community Recreation Program Specialist 7 $34,132.80 $16.41 $41,625 $52,864 NE Stormwater Engineer _ 15 $50.440.00 $24.25 $61.512 $78.120 E System Project Manager 11 $41,496.00 $19.95 $50.605 $64.268 NE Systems Operations Manager 21 575.670.40 $36.38 $92.281 $117.197 E Tax Field Auditor 14 $48,027.20 $23.09 558,570 $74,384 NE Traffic Operations Manager 17 $57,740.80 $27.76 $70.416 $89.428 NE Traffic Signal Network Specialist 16 $53976.00 $25.95 $65.824 $83597 NE Traffic Signal Technician 9 537.627.20 $18.09 $45.887 $58276 NE Transit Supervisor 11 $41,496.00 $19.95 $50,605 $64,268 NL Transportation Services Division Manager 19 IS66,102.40 $31.78 $80.613 $102378 E Utility Billing Coordinator 13 $45,739.20 $21.99 $55.780 $70,840 NE [Utility Billin2 Manager 15 $50.440.00 $24.25 $61.512 $78,120 NE Revised., 11/25/2020 48 Position Title Grade Minimum Hourly Midpoint Maximum ENE Rate Utility Meter Attendant 4 $29,494.40 $14.18 $35,969 $45,680 NE Utility Service Mechanic 1 5 $30,971.20 $14.89 $37.770 $47.968 NE Utility Service Mechanic 11 7 $34,132.80 $16.41 $41,625 $52,864 NE Utili Service Mechanic 111 8 $35,859.20 $17.24 $43,731 1 $55.538 NE Utilization Management Coordinator 13 $45,739.20 $21.99 $55,780 1 $70,840 NE Victim Witness Assistant Director 13 $45,739.20 $21.99 $55,780 1 $70.840 E Victim Witness Director 17 $57,740.80 $27.76 $70,416 $89,428 E W/WTP Chief Operator 15 $50,440.00 $24.25 $61,512 $78,120 NE W/WTP Lab Technician 1 5 $32,531.20 $15.64 $39,672 $50,384 NE W/WTP Lab Technician II 9 $37,627.20 $18.09 $45,887 $58,276 NE W/WTP Lead O erator 13 $45,739.20 $21.99 $55,780 $70,840 NE W/WTP Operator 1 6 $32,531.20 $15.64 $39,672 $50,384 NE W/WTP Operator II 8 $35,859.20 $17.24 $43,731 $55,538 NE W/WTP O rator III 1'l $41,496.00 $19.95 $50,605 $64,268 NE W/WTP 022rator Trainee 5 $30,971.20 $14.89 $37,770 $47,968 NE Warrants Clerk 7 $34,132.80 $16.41 $41,625 $52,864 NE Water Supply&WWTP Division Manager 20 $70,740.80 $34.01 $86,269 $109,562 E Workforce&Business Development Coordinator 13 $45,739.20 $21.99 $55.780 $70,840 NE Workforce&Business Development Director SE E ,Zonina Administrator 19 $66.102.40 $31.78 $80.613 1 $102,378 E Revised: 11/25/2020 49 ASSISTANT CREW SUPERVISOR GENERAL DEFINITION OF WORK: FLSA Status: Non-Exempt Performs intermediate technical work overseeing and participating in the maintenance, repair, modification, installation and construction of buildings and facilities; does related work as required. Performs intermediate semiskilled work in the operation of various motorized equipment. Work is performed under general supervision of the Crew Supervisor and supervision is exercised over subordinate maintenance personnel in the absence of the Crew Supervisor. ESSENTIAL FUNCTIONS/TYPICAL TASKS: Operating equipment including dump truck, back-hoe,front-end loader, bush hog, asphalt roller,tractors, bucket truck, motorized mowers and related equipment; performing minor equipment maintenance and service. Supervising and participating in park maintenance and repair activities;preparing and maintaining appropriate records and files in the absence of the Crew Supervisor. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related,or a logical assignment to the position.) ➢ Plans, supervises and directs the activities of a staff involved in the maintenance of County facilities in the absence of the Crew Supervisor. ➢ Checks jobs and work orders; assigns personnel to jobs and prepares work schedules; checks completed jobs;verifies time sheets; assists with hiring process;conducts performance evaluations on maintenance personnel in the absence of the Crew Supervisor. ➢ Supervises and participates in the mowing,fertilizing,seeding,spraying,trimming and mulching of park areas. ➢ Maintains shrubs,trees,grass,walkways and roads in parks. ➢ Supervises and participates in the preparation of athletic fields for recreation activities; inspects parks, playground and picnic equipment;oversees and participates in required repairs. ➢ Repairs and maintains electrical, plumbing and mechanical equipment and systems; prepares equipment and systems for winter; supervises and assists with lighting and timers on athletic fields,tennis and basketball courts. ➢ Maintains time and material records;orders necessary supplies. ➢ Repairs and maintains vehicles, mowers, tractors and small hand tools; schedules and records vehicle and equipment preventive maintenance and repairs. ➢ Supervises and assists with spring opening of park facilities;coordinates and assists with pool opening and closing. ➢ Oversees and participates in snow removal and ice control. ➢ Drives and operates various vehicles and equipment such as dump truck, back-hoe,tractors, etc. ➢ Excavates work areas such as roadways, parking lots and ball fields. ➢ Transports dirt,gravel, mulch,sand,brush and debris to and away from job sites. ➢ Picks up trash in park system; maintains, prepares and sets up ball fields. ➢ Performs related tasks as required. KNOWLEDGE,SKILLS AND ABILITIES: Thorough knowledge of the practices and procedures of grounds maintenance;thorough knowledge of methods and equipment used in park maintenance activities; thorough knowledge of building and equipment maintenance and construction techniques; some knowledge of general playground safety requirements, the Americans With Disabilities Act and OSHA regulations; ability to plan and supervise the work of subordinates; ability to keep records; ability to establish and maintain effective working relationships with associates and the general public. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from high school and considerable experience in building and grounds maintenance including some supervisory experience. PHYSICAL REQUIREMENTS: This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects, and some heavy work requiring the exertion of 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 20 pounds of force constantly to move objects; work requires climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, and grasping;vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for depth perception, color perception,night vision, peripheral vision,visual inspection involving small defects and/or small parts, use of measuring devices, assembly or fabrication of parts at or within arm's length, operation of machines, operation of motor vehicles or equipment, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions,extreme cold,extreme heat,noise,vibration,hazards,atmospheric conditions,and oils. SPECIAL REQUIREMENTS: Possession of an appropriate commercial driver's license valid in the Commonwealth of Virginia. Possession of Commercial Pesticide Applicator's License.Current certification in American Red Cross Standard CPR and First Aid or the ability to obtain within 6 months of employment. 50 Assessment ID: Status: Employee Name: EMP ID: Grade: Position Name: Assistant Park Manager Position #: Assessment Period: Supervisor: Department: PARKS RECREATION &COMMUNITY SERVICES Bank • : COMPETENCY BEHAVIORAL • • Assists With Implements the Park Maintenance Plan. Ensures preventative and 401 Management And corrective maintenance is performed of facilities and grounds. Ensures Maintenance of Park Facilities park and park facilities meet standards for safety and cleanliness. Maintains Knowledge Of Uses automated systems, including Webtrac, and other software to 401 Automated Systems and effectively serve customers and manage programs. Software Assists With Managing Assists with development, revision and oversight of budget. Reports on 401 Departmental Budget performance indicators. Oversees program areas to ensure expenditures do not exceed budget. Oversees Management Develops and manages the Maintenance Plan, Operations Manual, and 401 And Maintenance of facility use forms and processes. Oversees preventative and corrective Park Facilities maintenance of facilities and grounds. Oversees drop-in users, renters and patrons according to park and 401 Oversees And Assists department policies and procedures. Handles problems in accordance with Park Patrons park guidelines. Responds to emergency situations. Performs site safety checks as required. 000 Completes Required Completes Required Annual Training. Training 000 Completes Training on Completes required and optional training to maintain proficiency in Oracle Oracle Systems system modules. Complies With Policies Demonstrates compliance with county, departmental and division policies 000 and Procedures and procedures, and federal, state laws and regulations, as applicable to position. Assists with 000 Management of Park Assists with the planning and implementation of park programs. Programs 000 Establishes Goals for Establishes performance goals expectations and goals for the team. Leads Team team with activities and plans to accomplish goals. 000 Represents Department Represents department at internal and external meetings and conferences. Reviews timesheets for accuracy. Reviews charge codes, projects, hours 000 Reviews Timesheets worked and leave. Rejects incorrect timesheets to employees. Reviews time entry records for employees on various types of leave. Manages staff performance in accordance with county and Human Resources policies. Provides regular feedback. Completes appraisals of 000 Supervises Staff performance. Ensures staff adhere to all applicable policies and procedures of the department and of the county. Ensures staff is trained and certifications are current. Advises supervisor of challenges with staffing, workload or performance. Assists With Assists Park Manager with the development and implementation of the 401 Development of Park park maintenance plan. Creates work plans, work orders and specifications Maintenance Plan for maintenance operations of park grounds, vehicles, fields, and trails. Manages Park Recruits, interviews, selects and manages volunteers. Coordinates 401 schedules, volunteer hours, work duties, and records. Liaisons with Volunteers volunteer groups performing maintenance and completing projects. 51 # CORE BEHAVIORAL COMPETENCIES Shares and receives information, both verbally and in writing, to ensure all individuals have an accurate understanding of one another's messages. Adheres 1 Communication to county guidelines and professional standards in all modes of business communication. Demonstrates effective listening, questioning and clarification skills, when communicating verbally. Organizes and presents information with clarity of thought. Assumes responsibility for one's job performance and professional development 2 Continuous Learning through regular formal and informal learning. Seeks to learn from others and to share knowledge and information with others. Completes all required and directed learning, including review of county policies. Demonstrates attentive, respectful, and courteous demeanor with all customers. 3 Customer Service Delivers knowledgeable, accurate, timely and responsive service. Strives to Focused provide exceptional customer service. Identifies opportunities to improve customer service. Demonstrates accountability and follow through on-the-job to ensure work is completed accurately and on time. Takes personal responsibility for results and 4 Dependability outcomes. Maintains communication with co-workers regarding status of and completion of work. Arrives on time for assignments, appointments and meetings. Recognizes that decisions, expectations, priorities, processes, procedures and 5 Flexibility resources can change. Responds positively and effectively to change and adjusts priorities as necessary. Maintains a positive attitude in the face of changing circumstances. Strives to encourage a respectful work environment that is characterized by 6 Interpersonal Skills positive relationships and communication. Respects diversity in experience and perspective. Resolves interpersonal issues with a goal of mutual respect and understanding. Fully understands and shows support of the vision, mission and goals of the 7 Leadership county. Demonstrates support and achievement of organizational goals. Shares knowledge and expertise with co-workers, customers, and county leaders. Uses all available tools and systems to establish plans and priorities to meet 8 Planning and objectives and achieve goals. Follows established processes and procedures. Organization Develops strategies for performing work responsibilities in an effective and efficient manner. Meets deadlines. Reasoning and Considers and reflects on all knowledge, information, experience and resources 9 Problem Solving available to address an issue or reach a decision. Demonstrates ability to resolve problems and issues in a collaborative manner. Recognizes and performs work responsibilities cooperatively and in concert with 10 Teamwork other members of the unit. Recognizes and supports the goals of the work unit. Contributes to the attainment of the team's objectives and goals. External Factors: Addendum To Performance Plan'. Knowledge, skills, and abilities required to perform duties of job components;; Thorough knowledge of principals, practices and methods of developing, implementing and evaluating recreation programs; general knowledge of department programs and activities; ability to communicate ideas clearly, concisely and effectively, orally and in writing; ability to prepare reports and maintain records; ability to plan, organize and evaluate the work of others; ability to establish and maintain effective working relationships with staff, volunteers, parents; participants, league officials, coaches, and the general public; ability to manage allotted resources for efficient spending; ability to develop and implement staff and volunteer orientation and training; ability to work in and develop team environment; ability to resolve problems and conflicts. 52 Education and experience needed to carry out this performance plan: Any combination of education and experience equivalent to graduation from high school supplemented by job-related course work, and at least 2 years experience in grounds maintenance, ballfield maintenance, turf management, and indoor maintenance tasks. Experience with planning and carrying out nature, history or outdoor skills programs highly desired. Certification or licensure required by federal, state or local regulations: CPR/FA, criminal background, child protective services (CPS) and credit checks required. Valid appropriate driver's license and annual DMV record check required. Professional certifications_ requested (not mandated by governmental ,regulations): Any of these: Certified Interpretive Manager(CIM) and/or Certified Interpretive Trainer(CIT), National Association of Interpretation; Certified Park and Recreation Professional (CPRP), NRPA Please describe any on-call and/or subject-to-call duty. Indicate frequency and duration: May have to adjust schedule to insure correct staffing coverage of park. Occasionally may receive phone calls or be called in to handle program and staff emergencies. Unusual working conditions and/or physical requirements: Ability to work long hours as needed; work in all kinds of weather; lift 30lbs. Type and number of personnel supervised:. Supervises: Numerous PT Instructors and Facility Supervisors; and Volunteers. In the absence of the Park Manager, supervises: 3 FT Maintenance Technicians; 1 FT Visitor Center Assistant, 1 FT Park Naturalist, Seasonal Maintenance Technicians/Workers and Seasonal Assistant Manager. Position Background Check Information: Criminal Check Required: Y; NCIC Check Required: Y; Credit Check Required: Y; Fingerprinting Required: N; DMV Check Required: Y; CDL: N 53 Exhibit 6 Employee of the Month Nomination February 12, 2021 HR Committee Meeting 54 County of Frederick Employee of the Month Received:(HR use) • Nomination Form Do you know of an employee who Exhibits EXTRA effort... Goes ABOVE AND BEYOND the requirements of his or her position... Provides OUTSTANDING service... Makes a significant contribution, accomplishment or achievement to the County of Frederick and its residents. Criteria for Employee Recognition: Please mark the appropriate contribution(s): 0 Critical Thinking and Problem Solving Interpersonal Skills Professionalism ❑ Superior Accomplishment 0 Customer Service(Exceptional) ❑ Leadership Qualities ❑ Project ® Other 0 Dependability ❑Monetary Savings Ideas ® Quality ❑ 0 Innovation/Creativity Performance/Skill Level I] Resourcefulness ❑ Integrity Q Positive Attitude ❑ Safe Work Practices Employee Name: Lydia Deigros Department: County Administration Nomination Submitted By: ,Jay Tibbs Department: County Administration Nominator's Signature: Date: 01/12/2021 Describe the employee's accomplishments/contributions that were ABOVE AND BEYOND the normal duties expected of the position. Describe how the employee provided exceptional service: Lydia Delgros serves as the first face people see when entering the County Administration building at 107 N. Kent Street. During 2020, Lydia faced new challenges with determination and grace. In March of 2020 at the beginning of the pandemic, new procedures were implemented to help control traffic flow at 107 N. Kent Street. Lydia jumped in and provided excellent ideas for placement of drop off boxes and information pickup locations for the public. Lydia provided professional and accurate information to County Administration on the effectiveness of where things were and how the flow of traffic was going. Lydia has willingly worked additional hours to ensure the front desk was staffed in an effort to meet the County's coverage needs. Lydia has been very patient with and accommodating to the public and staff alike as the County navigated changes and challenges over the past year. Her input is valued,well thought out, professional,and always helpful.We are fortunate to have Lydia representing Frederick County Government. Specifically describe the actions that meet the criteria of this award. Describe the value added to the department, team or organization. Lydia provided excellent ideas for placement of drop off boxes and information pickup locations for the public. In addition to her normal duties, Lydia assisted the Voter Registrar during this extraordinary election year and the Public Information Officer with signage in the building. She is always willing to help and looks for ways to assist others and genuinely wants to make the lives of others easier. When faced with an unhappy citizen, regardless of their complaint, Lydia is very patient and handles the most difficult circumstances with grace and professionalism. 55 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Finance Committee Report of February 17, 2021 Attachments: BOS02-24-21 FinanceCommitteeReport17February2021.pdf 56 AUDIT COMMITTEE AND FINANCE COMMITTEE REPORTS to the BOARD OF SUPERVISORS Wednesday, February 17,2021 8:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA Audit Committee and Finance Committee meetings were held in the Board of Supervisors Room at 107 North Kent Street on Wednesday, February 17,2021 at 8:00 a.m. ATTENDEES: Committee members present: Judith McCann-Slaughter,Chairman; Charles DeHaven; Robert Wells;Jeffrey Boppe;Angela Rudolph-Wiseman; Gary Oates; and non-voting liaisons William Orndoff,Treasurer and Seth Thatcher,Commissioner of the Revenue. Committee member absent: none. Staff present: Cheryl Shiffler, Finance Director; Kris Tierney,County Administrator; Rod Williams, County Attorney; Sharon Kibler,Assistant Finance Director;Steve Hawkins, Sheriff Major; Barry Kittoe,Sheriff I"Lieutenant;Jason Robertson, Parks& Recreation Director; Jon Turkel, Parks and Recreation Assistant Director;and Clay Corbin, NRADC Interim Superintendent. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: AUDIT COMMITTEE 1. David Foley from Robinson, Farmer,Cox Associates presented the FY 2020 Comprehensive Annual Financial Report(CAFR)and was available for discussion of the upcoming FY 2021 audit. The FY 2020 CAFR is available in dropbox or online at: www.fcva.us/CAFR.See attached governance letter, p.4—5. The committee recommends authorizing the Finance Committee Chairman to sign the FY 2021 audit engagement letter. FINANCE COMMITTEE ( * ) Items 2 and 5 were approved under consent agenda. 1. The Parks& Recreation Director requests a General Fund supplemental appropriation in the amount of$55,000. This amount represents a request for proffer funds for the construction of an amphitheater behind the Bowman Library. The request has been approved by the Parks and Recreation Commission. See attached memo, p.6—11. The committee recommends approval. 1 57 2. ('* )The Parks& Recreation Director requests a General Fund supplemental appropriation in the amount of$1,000. This amount represents donations for memorial benches. No local funds required. See attached memo, p. 12. 3. The Sheriff requests a General Fund supplemental appropriation in the amount of$174,800. This amount represents funds for an armored vehicle. Local funds are required. See attached information, p. 13—16. The committee recommends a supplemental appropriation in the amount of$102,230 and a transfer from the capital contingency for$72,570. 4. The Sheriff requests a General Fund supplemental appropriation in the amount of$7,272. This amount represent reimbursement from the DEA. No local funds required. See attached memo, p. 17—18. The committee recommends approval. 5. ( * )The Sheriff requests a General Fund supplemental appropriation in the amount of $29,554.16. This amount represents auto insurance claim reimbursements. No local funds required. See attached memo, p. 19—21. 6. The Sheriff requests a General Fund supplemental appropriation in the amount of$41,465. This amount represents traffic control and overtime recovered costs. No local funds required. See attached memo, p.22-23. The committee recommends approval. 7. The Sheriff requests a General Fund supplemental appropriation in the amount of$2,325.17. This amount represents seized assets sold. Funds will be used for vehicle equipment. No local funds required. See attached memo, p. 24—25. The committee recommends approval. 8. The NRADC Interim Superintendent requests an NRADC supplemental appropriation in the amount of$827,000. This amount represents funds needed for unanticipated inmate medical health care. The Jail Authority has approved the request. See attached information, p. 26-42. The committee recommends approval. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for January 2021. See attached, p.43. 2 58 2. The Finance Director provides financial statements ending January 31,2021. See attached, p.44—54. 3. The Finance Director provides an FY 2021 Fund Balance Report ending February 11,2021. See attached, p.55. 4. Chairman Slaughter requested that staff move forward with the OPEB trust and provide information for discussion. Respectfully submitted, FINANCE COMMITTEE Judith McCann-Slaughter,Chairman Charles DeHaven Robert Wells Jeffrey Boppe Angela Rudolph-Wiseman Gary Oates By Cbgf; Z,& Sh e,Y Cheryl B.Shiffler, Finance Director 3 59 ROBINSON, FARMER, COX ASSOCIATES, PLLC CPAs CONSULTANTS Certified Public Accountants Communication with Those Charged with Governance To the Audit Committee County of Frederick, Virginia We have audited the financial statements of the governmental activities, business-type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of the County of Frederick ("County") for the year ended June 30, 2020. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards and the Uniform Guidance as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated May 19, 2020. Professional standards also require that we communicate to you the following information related to our audit. Sip,nificant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the County are described in Note 1 to the financial statements. No new Accounting Standards were adopted in 2020. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the County's financial statements were: Management's estimate of the depreciable lives of capital assets is based on the actual lives of prior assets and industry standards. We evaluated the key factors and assumptions used to develop the depreciable lives in determining that it is reasonable in relation to the financial statements taken as a whole. Management's estimate of other post-employment benefit liabilities is based on the actuarial valuation performed by a qualified independent actuary. We evaluated the key factors and assumptions used to develop the estimated liability in determining that it is reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. 4 60 Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit's financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated December 29, 2020. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Matters We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of the Audit Committee and management of the County of Frederick and is not intended toe Gbe and should not be used by anyone other than these specified parties. Charlottesville, Virginia December 29, 2020 5 61 CO COUNTY of FREDERICK Parks and Recreation Department 1738 540/665-5678 Fax: 540/665-9687 E-mail: fcprd@fcva.us www.fcprd.net MEMO To: Finance Committee From: Jason Robertson, Director Subj: Proffer Request; Amphitheat at Bowman Lake Date: February 10, 2021 The Frederick County Parks and Recreation Commission is requesting $55,000 in Parks and Recreation proffer funds for the construction of an amphitheater behind the Bowman Library. This project is identified as a priority for the provision of Neighborhood Park amenities at this location in the 2020 Capital Improvements Plan. There are several proffer contributing developments in the service area. The proposed amphitheater will address an identified community need for an outdoor performance arts venue. The Frederick County Proffer Policy is attached (Attachment 1). The amphitheater project is supported by the Handley Regional Library System. (Attachment 2). The Parks and Recreation Commission reviewed and supported the pursuit of an Amphitheater at the Bowman Library with their recommendation on January 12. A summary of the information provided to the Commission follows: Included, (Attachment 3) is a visual representation of the proposed amphitheater. The concrete terraced seating and stage minimize maintenance requirements, mostly a cleaning protocol of power washing every 1-2 years. The pergola structure on the stage will require some maintenance to include staining on an as needed basis,projected to be every 2-3 years. These maintenance requirements are projected to cost the department in the vicinity of$100 - $400 annually. The proposed amphitheater would replace a planned amphitheater at Sherando Park (Sherando Park Master Plan 2002). Advantages of locating the facility at the library location include the use of existing infrastructure including; parking lot, electricity, and 107 North Kent Street • Winchester,Virginia 22601 6 62 restrooms. Using the existing infrastructure makes the project attainable in this location with available proffer funds. The programming potential for the facility is also enhanced by the location at the library. The location, in a high visibility site,will increase interest in private rentals. Library staff has expressed they have regular program ideas to supplement their existing library programs and are excited to use the facility. The Parks and Recreation Department has a programming vision for the facility to include; outdoor concerts, summer camps, a basicRec summer camp venue, and movie nights. Conversations with agencies with similar venues indicate that private rental opportunities may be strong and include traditional amphitheater uses and non-traditional, such as weddings. The Parks and Recreation Proffer balance is $387,195 as of January 31, 2021. Please feel free to contact me in advance with any questions you may have regarding this request at(540) 722-8294. 7 63 Frederick County Cash Proffer Policy As approved by the Board of Supervisors on January 28, 2009. Proffered funds received by Frederick County will be held for the use specified by the proffer language. In the case of funds proffered to offset impacts to fire and rescue services, in the absence of other proffered specifications, the funds will be earmarked for the first due company in the area of the subject rezoning at the time the proffered funds are received. All proffered funds will be collected, held, and will accumulate until such time as a capital project funding request is received from a qualifying County department, agency, or volunteer fire and rescue company. Qualifying agency or departmental requests to access proffered funds shall be submitted to the County's Finance Department for processing. In order to qualify as a capital project the following criteria must be met: ]) the item or project must have a minimum value offive thousand dollars ($5,000), and; 2) the item/project must have an anticipated useful life of at least five (5)years. The Finance Department will forward requests to the Finance Committee for a recommendation to the Board of Supervisors on the appropriateness of the use of proffered funds for the requested purpose. To assist the Finance Committee and Board in their deliberations requests to utilize proffered funds should include the following: 1) the amount of funds requested, 2) the total project cost, 3)a detailed description of the desired capital project or purchase including a discussion of how recent or anticipated development contributes to the need for the expenditure, and, 4) indicate whether or not the item or project is listed on the County's Capital Improvements Plan (CIP). In order to comply with State Code §15.2-2-2298 (A) the Planning staff, working in conjunction with the County Attorney,will attempt to insure that cash proffers associated with future rezonings are appropriately addressed through inclusion of relevant capital projects in the County's CIP prior to acceptance of the proffered funds. For the purpose of determining whether a projector item is appropriate for individual listing on the CIP only, a threshold value of$100,000 and useful life of at least five year shall be utilized. (This would not preclude the purchase of capital items valued at less than $100,000 utilizing proffered funds, where other relevant criteria are met and procedures followed.) C:\DOCUMENTS AND SETTINGSUCOULSON\DESKTOP\ADOPTED PROFFER POLICY 128 09.DOCX 8 64 HANDLEY REGIONAL LIBRARY SYSTEM WINCHFSTFR■FRFOFRICK CO. , CI ARKF CO. Dear Members of the Frederick County Parks and Recreation Board, This note is to let you know that the Handley Regional Library is fully behind the effort to build the amphitheater behind the Bowman Library. We have been in discussions with members of the Parks and Recreation team and have worked out issues to the mutual satisfaction of all concerned. Thank you for all you do on behalf of Frederick County citizens! Sincerely, John ddy, irector, dley Regional Library System www.handleyregional.org Library Administration Clarke County Library Handley Library Mary lane&James L.Bowman Library P.O.Box 58 101 Chalmers Ct.;Suite C 100 West Piccadilly Street P.O.Box 1300 Winchester,VA 22604 Berryville,VA 22611 Winchester,VA 22601 871 Tasker Road (540)662-9041,ext.25 (540)955-5144 (540)662-9041 Stephens City,VA 22655 Fax(540)662-9053 Fax(540)955-5178 gr(540)662-9053 (540)869-9000 Fax(540)869-9001 (Attachment 3) Amphitheater Concept • Location r s y New Trail ��� 10 66 COUNTY of FREDERICK Board of Supervisors 540/665-6382 540/667-0370 Fax Charles S. DeHaven,Jr.-- Chairman Blaine P.Dunn Robert W.Wells—Vicc Chairman Red Bud District Opequon District Gene E.Fisher Shawn L. Graber Shawnee District Back Creek District Judith McCann-Slaughter J.Douglas McCarthy Stonewall District Crainesboro District DATE:January 24, 2021 TO: Supervisor Judith McCann-Slaughter, Chairperson Frederick County Finance Committee FROM: Robert W. Wells, Liaison, Frederick County Parks and Recreation Commission SUBJECT: Request for item to be reinstated on the February 2021 Finance committee meeting Agenda. On behalf of myself and the Frederick County Director of Parks and Recreation I would like to ask that the Parks and Recreation request (see below)which appeared on the January 20, 2021 Finance agenda be reinstated on the February 2021 Finance committee meeting agenda. "The Parks and Recreation Director request a General Fund supplemental appropriation in the amount of$55,000.00. This amount represents a request for proffer funds for the construction of an amphitheater behind the Bowman Library. The request has been approved by the Recreation Commission." Please feel free to contact me or the Director of Parks and Recreation should you have questions or need additional information concerning this request. Re rds, Robert W. Wells, Frederick County Board of Supervisors, Opequon District Liaison to Frederick County Parks and Recreation Commission Cc: Mr.Jason Robertson, Director of Frederick County Parks and Recreation Cheryl B.Shiffler, Finance Director, Frederick County,Virginia 107 North Kent Street M Winchester,Virginia 22601 11 67 CCJ w COUNTY of FREDERICK Parks and Recreation Department � 540/665-5678 Fax: 540/665-9687 E-mail: fcprd@fcva.us www.fcprd.net MEMO To: Finance Committee 7J From: Jason Robertson,Dir for Subject: Supplemental Appro '' tiiSn Date: January 26, 2021 Please transfer$500 from Donation Line 3-010-01899-0003 to Expenditure Line 4-010-071090- 5413-000-000 which represents a donation from Richard and Ramona Ashby for a memorial park bench to be installed at Clearbrook Park. Please transfer$500 from Donation Line 3-010-01899-0003 to Expenditure Line 4-010-071100- 5413-000-000 which represents a donation from the Jacoby Family for a bench to be installed at Sherando Bike Park. 107 North Kent Street - Winchester,Virginia 22601 12 68 RICK COUNTY SHERIFFS OF � FICAgHERIFe u Sheriff Lenny Millholland5° Major Steve A. Hawkins V�RG4fi1�P 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO - Cheryl Shiffler, Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : Supplemental Request—Armored Vehicle DATE : February 9, 2021 Frederick County Sheriff s Office is requesting from the finance committee a supplemental appropriation in the amount of$174,800. We are asking for this amount to be appropriated in line item 31020-8005-000-000. The money will be used to purchase a new armored vehicle. The total for the armored vehicle is $174.800. We had received$102,230.05 from the previous armored vehicle that we had to return. This amount was posted to 3-010-018990-0001, leaving $72,569.95 for the remainder of the total needing to make the purchase. Thank you, LWM c.s. 11/17/20 $102,230.05 13 69 Angela Carroll Crom: Lenny Millholland .gent: Wednesday, February 3, 2021 9:06 AM To: Angela Carroll Subject: FW: '[External]'Alpine Armoring - Quotation for Custom-Armored Pointer SWAT Van - LT. Barry Kittoe - Frederick County Sheriff's Office (Virginia) From: Dan Diana<Dan.Diana @alpineco.com> Sent: Friday,January 29,202112:53 PM To: Barry Kittoe<bkittoe@fcva.us> Cc:Cameron K.<Cameron.K@aIPineco.com>; Quotes-Alpine Armoring<Quotes@alpineco.com> Subject: '[External]'Alpine Armoring-Quotation for Custom-Armored Pointer SWAT Van-LT. Barry Kittoe- Frederick County Sheriff's Office (Virginia) Dear Lt. Kittoe: It has been great speaking with you and we look forward to picking this project back up. As requested, below please find Alpine's special government quoted price for this high level New Armored Mercedes Sprinter 4500, based on Alpine's PointerO Design. Per the quotation below,Alpine's would ONLY recommend the Mercedes-Benz Sprinter 4500 chassis with a Gross Vehicle Weight Rating(GVWR) of 12,120 lbs because it has a higher payload for 10 crew member and the higher rifle protection. Please see pricing and details below. For your information,Alpine's GSA contract number is GS-07F-93765, in case you may choose to place this order via a GSA schedule contract. Quote A• 29th 2 VEHICLE: New custom-armored 2020121 Mercedes-Benz Sprinter 4500 SWAT Van (3.OL V6 Diesel Engi 0 QUANTITY: One (1) Q ARMORING: A9/NIJ III/B6+ 0 CONVERSION: Complete SWAT Truck Conversion based on protection level A9/NIJ III/B6+using certified ball SPECIAL PRICE: $174,800- Price includes the vehicle itself, custom-armoring conversion, and all the added as PAYMENT: 50%at the time of the order and 50% prior to shipping or upon awarded Government Contra( 0 COMPLETION: 18 to 24 weeks from receipt of 50%deposit and/or receipt of Government Contract/Purchase 0 WARRANTY: Full one year on all parts and labor, recognized anywhere in US(Extended Warranty offered Q VALIDITY: This quote is valid until March 11; 2021 Custom SWAT Van Conversion for the above quote is shown below. A more detailed quote/invoice and further informatio OVERALL: Full protection against high power rifles(A9/NIJ III)including AK47, 7.62 x 39,5.56 x 45, 7.62 x 51. M80 Ball; O GLASS: All original glass pieces are replaced with high quality no spall laboratory tested NIJ III Multi-layered certifies Q OPAQUE: All opaque material surrounding the passenger area and more are replaced/reinforced with hardened labor ® ROOF: Lower Roof Protection(at an angle) Q OVERLAPS: All overlap areas are protected separately with multilayered padding on both sides © FIREWALL: Patented minimal-piece design armoring for firewall 1 14 70 O FUEL TANK: Fuel tank is ballisticaily and independently protected on all sides ® RUNFLATS: A full set of Heavy Duty Run Flats are inserted on six(6)wheels COMPONENTS: Separate ballistic protection for the battery box,black box/computer module 10 ACCESSORIES: Multi-sound Public Address(P/A)and US coded siren system 11 ACCESSORIES: Red&Blue Strobe Lights(mounted inside the front grill) ACCESSORIES: Rear Bench Seating for eight(8)personnel with Storage and privacy curtain for rear occupants from the driv 13 ACCESSORIES: 360 Degree Camera System with Interior Monitor for Crew Viewing 14 ACCESSORIES: Custom Tail Pipe Protection ACCESSORIES: Custom Interior LED Lighting(Red&White)with Crew Grab Handles from the roof and entering the rear car 16 ACCESSORIES• Heavy-Duty Rear Heating&A/C Unit for rear Crew Area Q ACCESSORIES: Molle-Style storage rack behind driver seat for weapon/tool storage 18 ACCESSORIES: Rear Step for entry in Cargo Doors 19 ACCESSORIES: Roof Access with Interior Ladder—Platform on Top for Over-Watch ACCESSORIES: Black Rubber Diamond Plate Floor(Non-Slip) ACCESSORIES: Heavy-Duty Front Mounted Bumper Guard ACCESSORIES: Added Heavy-Duty Sway Bar and Upgraded HD Braking Components The key factors as to why you should consider choosing Alpine Armoring for your upcoming order can be of any type of armored vehicles summarized as follows: 1. Alpine Armoring is the only US owned supplier of high-quality armored vehicles whose tested vehicles passed the German Government (VPAM BVR 2009 (VR7)with another tested at the US Army's Aberdeen Proving Ground (APG). 2. Alpine Armoring's vehicles are uniquely integrated, exclusively custom-manufactured, rigorously tested .sing advance and state of the art ballistic material under sever conditions unmatched in the industry. 3. Alpine Armoring has been supplying its LAV and HAV vehicles for over 23 years to various US government agencies(State Dept., Dept. of Defense, DHS, Border Control, etc.), Law Enforcement agencies, United Nations, and many foreign governments. 4. Alpine Armoring has sold hundreds of VIP-armored sedans and SUVs to corporate executives and dignitaries in US and around the world, including numerous embassies whose trust is confidently placed in the quality vehicles we supply them. 2 15 71 �$F s ee.rwlievl�wei- �n.,ree.+.�-er e�f++e --�. ,� 1,"il�+•,eg4lenelU seep�sep+leeeF: � -...�'� �� 'T' 441K _ no t70 pruftcts YOU betted LIM We look forward to finalizing this order for you. It is a pleasure for all of us at Alpine Armoring to be of service to Frederick County Sheriff's Office. In addition to the email, I am also available on my mobile (703-371-7371)for any questions you may have. ,est Regards, 3 16 72 RICK COUNTY SHERIFF S OF V FIC. 5H �P, Sheriff Lenny Millholland P Major Steve A. Hawkins G4� 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO - Cheryl Shiffler Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : DEA Federal Reimbursements DATE : February 10, 2021 Frederick County Sheriff's Office has received reimbursements from the DEA totaling $7,272.00 This amount has been posted to 3-010-033010-0025 We are requesting the total amount to be appropriated in line item 4-010-031020-1005-000-000. Thank you LWM 17 73 Foster Reimbursement Rev.line Reimb.Amount Reimb.Received OTIncurred Date Date handed in Date reimb. posted 3-010-033010-0025 $1,454.40 $1,454.40 April 12-May 9,2020 6/10/2020 9/10/2020 accrued infy20 3-010-033010-0025 $1,408.95 $1,408.95 June 7-July 4 2020 7/9/2020 9/11/2020 C.S.9/11/20 3-010-033010-025 $1,454.40 $1,454.40 July 5-August 1, 2020 8/10/2020 10/5/2020 C.S. 10/5/20 3-010-033010-025 $909.00 $909.00 Aug. 2-Aug 29,2020 9/2/2020 9/15/2020 c•s.9/15/20 3-010-033010-0025 $954.45 $954.45 Aug 30-Sept 26,2020 9/29/2020 10/9/2020 c•s.10/9/20 3-010-033010-0025 $863.55 Sept. 27-Oct 24, 2020 10/27/2020 3-010-033010-0025 $1,454.40 $1,454.40 Oct. 25-Nov. 21,2020 12/3/2020 1/22/2021 C.S.1/22/21 3-010-033010-0025 $1,090.80 $1,090.80 Nov. 22- Dec. 19, 2020 12/28/2020 1/22/2021 c.s. 1/22/21 3-010-033010-0025 $999.90 Dec. 20 2020-Jan 16,2021 1/19/2021 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 $7,272 for fy21 18 74 RICKCOUNTY SHERIFFS pF g��� FICA I 4r Sheriff Lenny Millholland ° Major Steve A. Hawkins ��RG1NtiR 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO : Cheryl Shiffler Director of Finance FROM : Sheriff Lenny Millholland DATE : February 4, 2021 SUBJECT : Insurance Reimbursement The Frederick County Sheriff's Office has received checks from VACoRP for two auto claims. The claims were dated December 5, 2020 involving Sergeant Gregory and December 27, 2020 involving Deputy Russell. Both amounts have been posted to 3-010-018990-0001 December 5, 2020- $25,050.00(Gregory) December 27, 2020-$4,504.16(Russell) Totaling$29,554.16 We are requesting the following amount to be appropriated to line item 31020-3004-000-002 (repair &maint -vehicle) Thank you. LWM/adc c.s. 1/27/21 & 1/14/21 per Angie: funds to replace the total loss vehicle were transferred out of 3004-002 19 75 VMORP January 15, 2020 Frederick County Attn: Jennifer Place 107 N.Kent Street Winchester, Virginia 22601 Virginia Association of Counties Group Self-Insurance Risk Pool Member: Frederick County Claim Number: 0342020274235 Date of Loss: 12/27/2020 To Frederick County: Enclosed please find a VACORP property damage check in the amount of$4.504.16 for the damages to the 2016 Ford Taurus VIN46972. We issued payment of$5,004.16(estimate)— $500.00 (deductible)=$4,504.16 to Frederick County. This repair was determined by S&S Appraisals. If you should have any questions regarding this payment, please do not hesitate to contact our office. Sincerely, Corey Reese Claims Associate Enclosed: check Cc: Jennifer Place 1819 Electric Road,Suite C-Roanoke,Virginia 24018 toil tree 888.822.6772-fax 877.212.8599 20 76 VA-CORP January 6, 2020 Frederick County Attn: Jennifer Place 107 N. Kent Street Winchester, Virginia 22601 VA Association of Counties Group Self-Insurance Risk Pool Member: Frederick County Claim Number: 0342020273428 Date of Loss: 12/05/2020 To Frederick County: Enclosed please find a VACORP property damage check in the amount of 25,050.00 for the damages to the 2019 Ford Explorer VIN99132 for this total loss. This amount was determined by S&S Appraisal Services. If you should have any questions regarding this payment, please do not hesitate to contact our office. Sincerely, Corey Reese Claims Associate Enclosed: check Cc: Jennifer Place 1819 Electric Road,Suite C-Roanoke,Virginia 24018 tots tree 888.822.6772 Q tax 877.212.8699 21 77 R G,, COUNTY SHERIFFS OF g��� FIC SFiERrF t i 0"OU C-O� Sheriff Lenny Millholland Major Steve A. Hawkins v►�or��v 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO : Cheryl Shiffler, Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : Appropriation of Funds—Recovered costs DATE : February 9, 2021 The Sheriff requests a General Fund supplemental appropriation in the amount of$41,465.00. This amount has been posted to 3010-019010-0018. This amount represents traffic control and overtime from July 2020-January 2021. We are requesting this amount to be appropriated in budget line 4-010-031020-1005-000-000. Thank you LWM/adc 22 78 Appropriation of Funds-Recovered Costs Appropriation $ 65,000,OD $ (65,000.00) 7/10/2020 ProArbor-July lnv#126 $ 1,260.00 $ 1,260.00 7/22/2020 $ 7/23/2020 Slurry Pavers-July Inv#127 $ 480.00 $ 480.00 7/29/2020 7/24/2020 Fellowhip Bible Church $ 1,850.00 $ 1,850.00 7/29/2020 $ 7/27/2020 Richardson-Wayland $ 5,050.00 $ 5,050.00 7/29/2020 $ Total posted$7380. 8/11/2020 Navy Federal-June 2020 $ 8,125.00 $ 8,125.00 8/12/2020 $ 8/25/2020 Family Drive In $ 480.00 $ 480.00 8/26/2020 8/25/2020 Lake Holiday Country Club in:: $ 480.00 $ 480.00 8/26/2020 s Total posted$960.00 9/3/2020 Fellowship bible Church July 1,320.00 $ 9/3/2020 9/9/2020 Family Drive In-September 8 event $ 480.00 $ 480.00 9/11/2020 $ 9/9/2020 Navy Federal-August 2020 $ 9,840.00 $ 9,840.00 9/24/2020 8/19/2020 Navy Federal-July 2020 $ 9,900.00 $ 9,900.00 9/24/2020 9/11/2020 General Excavating-August/September $ 8,460.00 $ 8,460.00 9/24/2020 9/11/2020 Canaan Springs-August/September $ 720.00 $ 720.00 9/24/2020 Total posted$28,920.00 9/11/2020 Fellowship Bible Church-August $ 1,860.00 $ 1,860.00 100/2020 9/16/2020 General Excavating-September 13,2020 $ 540.00 $ 540.00 9/29/2020 10/6/2020 Navy Federal Credit Union,September $ 81820.00 $ 8,820.00 10/22/2020 10/8/2020 Fellowship Bible Church-September $ 1,680.00 $ 1,680.00 10/26/2020 Total left out of 65K(3;655) 11/13/2020 Navy Federal Credit Union-October $ 8,280.00 $ H,280-00 11/16/2020 Have reached to ask for appropriation 4625 out of the 8280 12/18/2020 Fellowship Bible church-October $ 1,320.00 $ 1,320.00 12/21/2020 12/18/2020 Navy Federal Credit November $ 7,200.00 $ 7,200.00 12/28/2020 12/29/2020 Walmart Store 3344 November $ 2,520.00 $ 2,520.00 12/31/2020 1/6/2021 Fellowship Bible Church-November $ 1,920.00 $ 1,920.00 1/6/2021 $ 1/12/2021 General Excavation Inc-Dec. $ 3,840.00 $ 3,840.00 1/14/2020 $ - 1/21/2021 Fellowship Bible church Dec $ 4,080.00 $ 4,080.00 1/26/2021 1/21/2021 Walmart Store 4514 S 2,520,00 $ 2,520.00 1/26/2021 Total posted$6,600 1113/2021 Parks and Rec S 10,800.00 5 10,.800.00 2/1/2021 2/3/2021 General Excavating $ 2,640.00 $ 2,640.00 2/4/2021 5 S $ 5 23 RIF CK COUNTY SHERIFS OF g�QVFI C� �HERdFz �F.RiCk CO G � f Sheriff Lenny Millholland fis Major Steve A. Hawkins 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO : Cheryl Shiffler Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : Appropriation of Funds—Surplus funds DATE : February 4,2021 Frederick County Sheriff's Office has received payment in the amount of$5,405.17 from PAYMAC Inc. for the purchase of items sold off the surplus site. The amount of$2325.17 has been posted to 3-010-015020-0007. The remaining amount of$2926.00 was posted to the Treasurer's Office GL. We are requesting the $2325.17 to be appropriated into the line item 31020-5408-000-000 Thank you, LWM/adc c.s. 12/21/20 24 80 From: Angela Carroll To: Sharon Kibler Subject: RE: surplus$$-fin comm Date: Wednesday, February 10,2021 11:02:47 AM We sold Snowblower 1997 Ford F150 Moped 3 Bicycle TO 2010 Hyundai 1997 Nissan We would use the money for equipment for the vehicles that we have to replace. Let me know if there's anything else Thank you Angie Carroll Administrative Assistant Frederick County Sheriff's Office 1080 Coverstone Dr. , Winchester, VA 22602 Email: acarroll(4�fcva.us Tel. 540-504-6534 Fax. 540-504-6400 "Kindness is FREE SPRINKLE that stuff EVERYWHERE" From: Sharon Kibler<skibler@fcva.us> Sent:Wednesday, February 10, 202110:44 AM To: Angela Carroll <acarroll@fcva.us> Subject: surplus $$-fin comm Do you know what was sold and what you are buying with the money? Sharon Kibler I Assistant Finance Director County of Frederick,VA I Finance Department 107 N.Kent St,Winchester,VA 22601 Tel: 540.722.8286 1 Email: skibler(&—fcva.us I Web:www.fcva.us/finance 25 81 Northwestern Regional Adult Detention Center Clay A. Corbin-Superintendent ;�5� GtG 141 Fort Collier Road,Winchester,VA 22603 �\ (540)665-6374 (540)665-1615 FAX MEMORANDUM To: Cheryl Shiffler, Frederick County Finance Director From: Clay Corbin, Interim Superintendent® Date: February 11,2021 Subject: Fund Balance Transfer Request approval to transfer$827,000 from 11-000240-2530, Unreserved Fund Balance, to the following line items: 4-011-033010-3001-000 Professional Health Services $ 637,000 4-011-033010-5404-000 Medical and Laboratory $ 190,000 This request is for unanticipated Inmate Medical Health Care and was approved at the Jail Authority meeting, today, February 11, 2021. Your consideration of this request is most appreciated. "Serving the Crimi iustice System Since 1991" 82 Northwestern Regional Jail Authority Quarterly Meeting January 28, 2021 T 77ANN,., - N OR- 'WESTERN O DETENTION CENTER, Northwestern Regional Jail Authority 1. FY21 Budget Update 2. FY22 Budget Update Northwestern Regional jam, Jail Authority FY21 Budget U i' Northwestern Regional � Jail Authority jam Rec'd as of Expected to Explanation if Interest/Federal $ 100,000 $ 3,545 $ 15,000 - $ 85,000 Lower interest rates State - Per diem $ 7,025,000 $ 2,615,161 $ 7,033,000 $ 8,000 and Comp Board Grants $ 365,050 $ 84,129 $ 335,000 - $ 30,050 PAPIS grant had vacancy WR/HEM & $ 506,000 $ 141 ,366 $ 283,500 - $222,500 WR program shut housing fees down - COVID Med $ 72,000 $ 31 ,967 $ 67,000 - $ 5,000 Medical copay copays/Misc collections are down Inmate phone $ 600,000 $ 238,746 $ 545,000 - $ 55,000 Commissions down due to usage Juvenile (food) $ 82,000 $ 28,490 $ 70,000 - $ 12,000 Juvenile count down Locality shares/FB $ 14,634,453 $ 10,738,434 $ 14,634,453 - d raw TOTAL $ 23,384,503 $ 13,881,838 $ 22,982,953 - $ 401,550 ' ' 86 Current • EstimatedExpensesfor • of - Over/short -- - Ex• • • • Personnel $ 16,889,519 $ 8,037,096 $ 16,126,900 $ 762,619 20 vacancies Inmate Medical Costs $ 1 ,648,125 $ 1 ,166,221 $ 2,475,100 - $ 826,975 Anthem, Pharmacy and Contract nurses Repair&Maintenance/ $ 471 ,508 $ 156,035 $ 395,208 $ 76,300 $35k is budgeted for contingency;anticipating Contingency Repairs no expenses; some savings on HVAC upgrade Utilities $ 862,775 $ 354,483 $ 970,000 - $ 107,225 water rates increased significantly(should be able to do internal transfers to cover) Contractual/Insurances $ 290,032 $ 174,416 $ 256,735 $ 33,297 Food service $ 1 ,034,348 $ 547,605 $ 1 ,030,000 $ 4,348 Laundry & $ 118,130 $ 78,757 $ 118,130 - housekeeping/Agricultural Office supplies/Copier $ 109,584 $ 37,267 $ 82,225 $ 27,359 lease/Subscriptions/Dues Vehicle Maintenance $ 21 ,000 $ 5,632 $ 10,500 $ 10,500 Bond payments $ 1 ,589,270 $ 811 ,799 $ 1 ,589,270 - Inmate linen/clothing/transports $ 42,000 $ 72 $ 200 $ 41 ,800 Taking those items out of the Canteen Account Police $ 249,898 $ 132,591 $ 175,900 $ 73,998 Training limited supplies/uniforms/training Operating Res/Equipment $ 84,118 $ 18,810 $ 28,310 $ 55,808 oper. Reserve amt less than budgeted due to interest earnings TOTAL $ 23,410,307 $ 11,520,7831 $ 23,258,478 $ 151,829 87 Inmate M costs Anthem expenses for Inmates to date - $446,650 Total budget allocated for Anthem for FY21 - $525,,000 L W unt due June 2020 • • • • • .25July $ • August • • • September $ 158,306. 15 October �rnO.842.31 A� ki **October and November bills have not been paid yet; waiting on credits (est. $315k) from Anthem for inmate claims not approved by the Jail** • Bills for December 2020 — May 2021 estimated at $95k per month Anticipated over budgeted amount by $510k Northwestern Regional y Jail Authorit Historical Anthem Costs: Northwestern Regional Jam. Jail Authority Inmate Medical costs, continued • Contract Nurses to date - $2865493 • Total budget allocated for Contract Nurses for FY21 - $375,000 • Bills for the remainder of FY21 estimated at $215,000 • Anticipated over budgeted amount by $127k • Anticipate hiring 3 new nurses by April, cutting the contract nurse monthly expense in half • Pharmacy bills to date - $231 ,679 (July — November) • Total budget allocated for Pharmacy bills for FY21 - $384,,000 • Bills for the remainder of FY21 estimated at $342k - • Anticipated over budgeted amount by $190k 01 a, 'i Am�.R i,Ir, Northwestern Regional Jail Authority Inmate Medical costs, continued • Reasons for extraordinarily high Anthem costs: • Dialysis patients driving up cost. • Higher patient acuity causing need for increase in specialist care. Reasons for pharmacy cost increase: . • Number of inmates on medications increased 16% • Average cost per inmate per month increased 6% • Psychiatric medication cost increased by 6% • Increase in chronic care admissions and chronic care cases. • Increase in amount of psychiatric medications ordered. Northwestern Regional y Jail Authorit FY22 Budget Northwestern Regional Jail Authority jam Personnel $ 16,884,519 $ 17,460,877 $ 576,358 Operating $ 4,869,914 $ 5,407,015 $ 537, 101 Capital $ 1 ,630,070 $ 1 ,652, 183 $ 22, 113 TOTAL $ 23,384,503 $ 24,520,075 $ 1 , 135,572 ' ' 93 MAJOR DIFFERENCES IN PERSONNEL COSTS • Health insurance costs increased by 15% $373k • Increased Overtime/Part time (grant funded) by $114k • Increase in Workers Comp rate • Nurse pay increase (approved FY21 ) $83k *****NO MERIT/COLA INCLUDED IN THIS DRAFT****** Northwestern Regional y Jail Authorit DIFFERENCES IN OPERATING COSTS • Increased Anthem expenses • Surveillance Cameras $58k • Increased Water & Sewer $115k • Increased Food costs $23k • Increased Pharmacy costs $66k • Increased Housekeeping/Janitorial supplies $124k (gloves $70k) • Increased Ammo/Police supplies T,64k Northwestern Regional jam. Jail Authority DIFFERENCES IN CAPITAL COSTS • Increase bond payment due Increase in copier lease (new contract) $10, . Splunk server — data analysis $6,000 Northwestern Regional y Jail Authorit • 1 1 � Clarke $ 476,172 $ 504,389 $ 28,217 County (3.600) (3.730) Fauquier $ 2,357,055 $ 2,446,221 $ 89, 166 County (17.820) (18.090) Frederick $ 5,520,958 $ 5,725,428 $ 204,470 County (41 .740) (42.340) Winchester $ 4,872,834 $ 4,846,465 $ -26,369 (36.840) (35.840) 41 • • . . • • Locality Clarke $ 16,185 $ 26,974 County Fauquier $ 78,493 $ 130,821 County Frederick $ 183,713 $ 306,188 County Winchester $ 155,510 $ 259,182 42 BUDGET TRANSFERS JANUARY 2021 DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT 1/11/2021 OTHER TO COVER DEFICIT IN PROFESSINAL SERVICES 1224 5302 000 000 (191.15) OTHER 1224 3002 000 000 191.15 OTHER 1224 5307 (1,857.00) OTHER 1224 3002 000 000 1,857.00 OTHER 1224 5308 000 000 (734.00) OTHER 1224 3002 000 000 734.00 BOARD OF SUPERVISORS 1101 5506 000 000 (1,243.00) OTHER 1224130021 000 0001 1,243.00 1/13/2021 COUNTY OFFICE BUILDINGS/COURTHOUSE INSUFFIENT FUNDS TO COVER MICROMAIN MAINTENANCE 4304 3004 000 001 (240.00( COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3002 000 000 240.00 1/20/2021 OTHER PAY PROFESSIONAL SERVICES INVOICES 1224 3002 000 000 12,313.00 TRANSFERS/CONTINGENCY 9301 5890 000 000 (12,313.00( 1/26/2021 TRANSFERS/CONTINGENCY EQUIPMENT FOR(3)DURANGOS AND A TAHOE 9301 5890 000 000 (40,944.90( SHERIFF 3102 8005 000 000 40,944.69 1/26/2020 CLEARBROOK PARK TO COVER ADDITIONAL SUPPLIES NEEDED 7109 5407 000 000 (1,000.00( CLEARBROOK PARK 7109 5412 000 000 1,000.00 1/26/2020 CLEARBROOK PARK TO COVER ADDITIONAL WORK NEEDED 7109 5407 000 000 (1,500.00) CLEARBROOK PARK 7109 3004 000 003 1,500.00 1/27/2021 REGISTRAR BOARD ACTION 1/27/21 NEW POSTION 1302 1001 000 003 14,496.25 REGISTRAR 1302 2001 000 000 1,108.96 REGISTRAR 1302 2002 000 000 1,662.72 REGISTRAR 1302 2005 000 000 5,166.67 REGISTRAR 1302120061 000 0001 194.25 REGISTRAR 1302 2011 000 000 13.15 ELECTORAL BOARD AND OFFICIALS 1301 1006 000 002 (14,000.00) ELECTORAL BOARD AND OFFICIALS 1301 1005 000 000 (6,000.00) ELECTORAL BOARD AND OFFICIALS 1301 1003 000 000 (2,642.00) 1/27/2021 ANIMAL SHELTER COVER COST TO REPAIR HEAT EXCHANGE 4305 5413 000 000 (2,500.00) ANIMAL SHELTER 4305 3004 000 000 2,500.00 ANIMAL SHELTER 4305 3002 000 000 (2,500.00) ANIMAL SHELTER 4305130041 000 000 2,500.00 1/31/2021 FIRE AND RESCUE PROMOTIONS 1/21 3505 1007 000 001 (4,376.00) FIRE AND RESCUE 3505 1001 000 079 4,376.00 FIRE AND RESCUE 3505 1007 000 001 (3,028.00) FIREAND RESCUE 3505 1001 000 000 3,028.00 FIRE AND RESCUE 3505 1007 000 000 (3,422.00) FIRE AND RESCUE 3505 1001 000 000 3,422.00 FIRE AND RESCUE 3505 1007 000 000 (3,648.00) FIRE AND RESCUE 3505 1001 000 000 3,648.00 FIRE AND RESCUE 3505 1007 000 000 (3,414.00) FIRE AND RESCUE 35051001 000 000 3,414.00 FIRE AND RESCUE 35051007 000 000 (2,954.00) FIRE AND RESCUE 35051001 000 000 2,954.00 FIRE AND RESCUE 35051007 000 000 (1,855.00) FIRE AND RESCUE 35051001 000 000 1,855.00 FIRE AND RESCUE 35051007 000 000 (1,843.00) FIRE AND RESCUE 35051001 000 000 1,843.00 FIRE AND RESCUE 35051007 000 000 (2,330.00) FIRE AND RESCUE 35051001 0001 0001 2,330.00 FIRE AND RESCUE 3505 1007 000 000 (2,317.00) FIRE AND RESCUE 35051001 000 000 2,317.00 FIRE AND RESCUE 35051007 000 000 (2,624.00) FIRE AND RESCUE 35051001 000 000 2,624.00 FIRE AND RESCUE 35051007 000 000 (2,250.00) FIRE AND RESCUE 35051001 000 000 2,250.00 FIRE AND RESCUE 35051007 000 000 (3,758.00) FIRE AND RESCUE 35051001 000 000 3,758.00 SHERIFF 3102 1002 0001 000 (1,324.00) SHERIFF 3102 1001 000 000 1,324.00 2/4/2021 PUBLIC SAFETY COMMUNICAITONS COVER INVOICES 3506 5401 000 000 (61.00) PUBLIC SAFETY COMMUNICAITONS 3506 3006 000 000 61.00 43 99 County of Frederick General Fund January 31,2021 ASSETS FY21 FY20 Increase 1/31/21 1/31/20 (Decrease) Cash and Cash Equivalents 47,716,946.77 47,500,918.78 216,027.99 *A Petty Cash 1,555.00 1,555.00 0.00 Receivables: Receivable Arrears Pay Deferred 446,009.60 501,286.90 (55,277.30) *B Taxes,Commonwealth,Reimb.P/P 3,737,672.01 3,957,313.74 (219,641.73) Streetlights 612.37 711.36 (98.99) Miscellaneous Charges 51,879.65 28,020.96 23,858.69 Due from Fred.Co.San.Auth. 0.00 657,083.23 (657,083.23) Prepaid Postage 966.69 3,062.60 (2,095.91) GL controls(est.rev/est.exp) (19,251,503.95) (14,391,451.31) (4,860,052.64) (1)Attached TOTAL ASSETS 32,704,138.14 38,258,501.26 (5,554,363.12) LIABILITIES Accrued Wages Payable 1,532,417.87 1,439,785.27 92,632.60 "B Retainage Payable 60,658.15 91,663.30 (31,005.15) Performance Bonds Payable 641,377.46 945,014.05 (303,636.59) Taxes Collected in Advance 338,146.97 280,038.18 58,108.79 Deferred Revenue 3,789,834.26 3,979,708.07 (189,873.81) "C TOTAL LIABILITIES 6,362,434.71 6,736,208.87 (373,774.16) EQUITY Fund Balance Reserved: Encumbrance General Fund 1,135,062.47 583,240.63 551,821.84 (2)Attached Conservation Easement 4,779.85 4,779.85 0.00 Peg Grant 457,784.03 371,751.60 86,032.43 Prepaid Items 949.63 949.63 0.00 Advances 657,083.23 657,083.23 0.00 Courthouse Fees 487,960.80 453,620.55 34,340.25 Animal Shelter 1,209,505.42 1,181,179.07 28,326.35 Sheriffs Reserve 1,000.00 1,000.00 0.00 Proffers 4,085,258.38 6,323,097.26 (2,237,838.88) (3)Attached Parks Reserve 86,948.99 17,174.06 69,774.93 E-Summons Funds 164,573.40 69,760.08 94,813.32 VDOT Revenue Sharing 436,270.00 436,270.00 0.00 Undesignated Adjusted Fund Balance 17,614,527.23 21,422,386.43 (3,807,859.20) (4)Attached TOTAL EQUITY 26,341,703.43 31,522,292.39 (5,180,588.96) TOTAL LIAB.&EQUITY 32,704,138.14 38,258,501.26 (5,554,363.12) NOTES: *A Cash increase includes an increase in transfers and decreases in fund balance,revenue,and expenditures. (refer to the comparative statement of revenues,expenditures,transfers,and change in fund balance). "B Frederick County has converted to an arrears payroll schedule. *C Deferred revenue includes taxes receivable,street lights,misc.charges,dog tags and motor vehicle registration fees. 44 100 BALANCE SHEET (1)GL Controls FY21 FY20 Inc/(Decrease) Estimated Revenue 197,740,797 190,799,956 6,940,841 Appropriations (100,917,032) (93,506,626) (7,410,406) Est.Transfers to Other Funds (117,210,331) (116,051,677) (1,158,654) Est.Transfers From Other Funds 3,783,655 (3,783,655) Encumbrances 1,135,062 583,241 551,822 (19,251,504) (14,391,451) (4,860,053) (2)General Fund Purchase Orders 1/31/21 Amount Cares Act Funds Indicated by Asterisk* Animal Shelter 30,620.82 2021 Ford Explorer County Office Buildings 7,065.00 Bowman Library BAS Upgrade Control 216,060.93 Atmosair Bi-Polar Ionization System for HVAC Systems at County Facilities Fire and Rescue 27,947.00 Uniforms 4,172.70 Quarterly Air Testing and Annual Compressor Maintenance 11,792.50 Scott Respirator Adapters and Filters 43,994.00 Kappler Gowns 7,094.00 Leonard Custom Cargo Trailer 64,053.90 (2)F250 3/4 Ton Pick Up Crew Cab 25,412.24 (2)Porta Respirators 5,417.50 Training Room Smart System Installation* IT 340,837.90 PSB Security Cameras,AS Video Intercom,Round Hill Access Control Cards Parks and Recreation 3,808.75 Ballfield Diamond Mix 10,071.00 Power Pole Relocation for Volleyball Court 2,749.50 Broyhill Stadium Sprayer(Clearbrook) 13,333.00 Hustler 72"Z Mower(Clearbrook) 33,000.40 Ventrac w/Tough Cut and Finish(Sherando) 2,749.50 Broyhill Stadium Sprayer( (Sherando) 13,082.00 Hustler Z Mower(Sherando) 15,222.40 Turf Seed,Fertilizer,and Fungicide Public Works 29,325.40 2021 Chevrolet Colorado Reassessment 28,912.40 2021 Chevrolet Colorado Sheriff 7,809.80 Ammunition 5,263.02 Body Armour Vests with Carriers 11,542.70 Advanced Pole Camera 62,256.87 Taser Upgrade 88,971.24 Emergency Equipment 5,296.00 (2)2019 F150 Bed C/C 5.5 17,200.00 Install Emergency Equipment Total 1,135,062.47 Designated (3)Proffer Information Other SCHOOLS PARKS FIRE&RESCUE Projects TOTAL Balance 1/31/21 1,039,211.95 261,023.70 749,574.47 2,035,448.26 4,085,258.38 Designated Other Projects Detail Administration 412,304.94 Bridges 16,214.32 Historic Preservation 129,000.00 Library 278,357.00 Rt.50 Trans.lmp. 10,000.00 Rt.50 Rezoning 25,000.00 Rt.656&657 Imp. 25,000.00 RT.277 162,375.00 Sheriff 122,557.00 Solid Waste 12,000.00 Stop Lights 52,445.00 Treasurer 700.00 Freedom Manor Transportation 4,250.00 BPG Properties/Rt.11 Corridor 330,000.00 Blackburn Rezoning 452,745.00 Clearbrook Bus.Ctr.Rezoning 2,500.00 Total 2,035,448.26 Other Proffers 1/31/21 (4)Fund Balance Adjusted Beginning Balance 1/31/21 40,651,556.53 Revenue 1/21 95,942,591.04 Expenditures 1/21 (50,568,871.01) Transfers 1/21 (68,410,749.33) Ending Balance 1/31/21 17,614,527.23 45 101 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance January 31,2021 FY21 FY20 YTD REVENUES: 1/31/21 1/31/20 Actual Appropriated Actual Actual Variance General Property Taxes 135,657,816.00 61,299,561.72 58,801,179.99 2,498,381.73 (1) Other local taxes 39,705,976.00 16,517,860.71 16,219,905.59 297,955.12 (2) Permits&Privilege fees 2,266,235.00 1,281,087.28 1,301,684.73 (20,597.45) (3) Revenue from use of money and property 1,395,998.80 176,443.15 739,620.02 (563,176.87) (4) Charges for Services 3,498,694.00 1,102,029.76 1,830,968.20 (728,938.44) *1 Miscellaneous 591,470.81 336,763.64 261,673.87 75,089.77 Recovered Costs 1,910,958.00 1,416,794.54 1,317,251.75 99,542.79 (5) Proffers 872,817.16 1,117,521.47 (244,704.31) (5) Intergovernmental: Commonwealth 12,481,872.44 12,832,951.64 13,062,167.18 (229,215.54) (6) Federal 157,474.73 22,296.44 115,563.36 (93,266.92) (7) Insurance Recoveries 0.00 9,684.00 7,703.11 1,980.89 Transferred from Cares Act 74,301.00 74,301.00 3,783,654.99 (3,709,353.99) *2 TOTAL REVENUES 197,740,796.78 95,942,591.04 98,558,894.26 (2,616,303.22) EXPENDITURES: General Administration 14,988,246.55 9,258,324.62 11,017,648.19 (1,759,323.57) Judicial Administration 3,138,849.42 1,624,313.24 1,663,042.02 (38,728.78) Public Safety 44,427,824.14 25,982,239.34 25,338,192.78 644,046.56 Public Works 6,393,201.32 3,271,403.16 2,874,267.69 397,135.47 Health and Welfare 11,203,633.00 5,456,631.13 5,162,733.71 293,897.42 Education 81,308.00 40,654.00 40,654.00 0.00 Parks, Recreation, Culture 7,863,509.09 3,472,162.15 4,368,671.19 (896,509.04) Community Development 2,233,723.91 1,463,143.37 873,898.59 589,244.78 TOTAL EXPENDITURES 90,330,295.43 50,568,871.01 51,339,108.17 (770,237.16) (8) OTHER FINANCING SOURCES( USES): Operating transfers from/to 127,797,067.77 68,410,749.33 65,170,286.43 3,240,462.90 (9) Excess(deficiency)of revenues&other sources over expenditures &other uses (20,386,566.42) (23,037,029.30) (17,950,500.34) 5,086,528.96 Fund Balance per General Ledger 40,651,556.53 39,372,886.77 1,278,669.76 Fund Balance Adjusted to reflect 17,614,527.23 21,422,386.43 (3,807,859.20) Income Statement 12/31/20 *1 Decrease in Parks and Recreation Fees. *2 Transferred from the Board of Supervisors Funds' 46 102 (1)General Property Taxes FY21 FY20 Increase/Decrease Real Estate Taxes 32,540,262 31,671,502 868,760 Public Services 1,255,048 1,422,115 (167,066) Personal Property 26,392,218 24,728,259 1,663,959 Penalties and Interest 834,460 728,568 105,892 Credit Card Chgs./Delinq.Advertising 3,034 (839) 3,873 Adm.Fees For Liens&Distress 274,539 251,576 22,964 61,299,562 58,801,180 2,498,382 (2)Other Local Taxes Local Sales Tax 7,417,597.76 6,785,311.14 632,286.62 Communications Sales Tax 424,479.86 472,615.41 (48,135.55) Utility Taxes 1,628,449.99 1,692,821.02 (64,371.03) Business Licenses 1,841,147.60 2,194,340.73 (353,193.13) Auto Rental Tax 94,740.11 88,999.73 5,740.38 Motor Vehicle Licenses Fees 438,933.88 473,657.65 (34,723.77) Recordation Taxes 1,707,676.61 1,289,111.10 418,565.51 Meals Tax 21553,922.60 2,718,502.24 (164,579.64) Lodging Tax 395,395.88 489,670.78 (94,274.90) Street Lights 11,466.42 10,915.79 550.63 Star Fort Fees 4,050.00 3,960.00 90.00 Total 16,517,860.71 16,219,905.59 297,955.12 (3)Permits&Privileges Dog Licenses 21,586.00 21,680.00 (94.00) Land Use Application Fees 4,225.00 3,300.00 925.00 Transfer Fees 2,571.30 2,155.50 415.80 Development Review Fees 211,475.50 215,835.80 (4,360.30) Building Permits 762,400.52 787,568.76 (25,168.24) 2%State Fees 1,713.96 4,491.67 (2,777.71) Electrical Permits 64,677.00 82,624.00 (17,947.00) Plumbing Permits 18,617.00 18,539.00 78.00 Mechanical Permits 70,457.00 56,032.00 14,425.00 Sign Permits 2,900.00 4,825.00 (1,925.00) Commerical Burning - 50.00 (50.00) Explosive Storage Permits - 200.00 (200.00) Blasting Permits 430.00 195.00 235.00 Institutional Inspections Permit 2,350.00 - 2,350.00 Land Disturbance Permits 117,284.00 103,088.00 14,196.00 Residential Pump and Haul Fee 200.00 - 200.00 Transfer Development Rights - 1,100.00 (1,100.00) Small Cell Tower Permit 200.00 - 200.00 Total 1,281,087.28 1,301,684.73 (20,597.45) (4)Revenue from use of Money 78,424.74 665,119.79 (586,695.05) *1 Property 98,018.41 74,500.23 23,518.18 Total 176,443.15 739,620.02 (563,176.87) *1 Difference is due to lower interest rates. 47 103 (5)Recovered Costs FY21 FY20 Increase/Decrease 1/31/2021 1/31/2020 Recovered Costs Treasurer's Office - 30,561.00 (30,561.00) Recovered Costs Social Services 40,488.60 25,789.33 14,699.27 Purchasing Card Rebate 180,864.99 216,723.44 (35,858.45) Recovered Costs-IT/GIS 27,261.00 27,261.00 Recovered Costs-F&R Fee Recovery 344,553.12 319,303.79 25,249.33 Recovered Cost Fire Companies 173,664.17 173,429.97 234.20 Recovered Costs Sheriff 93,025.00 71,637.50 21,387.50 Reimbursement Circuit Court 4,706.47 4,981.97 (275.50) Reimb.Public Works/Planning Clean Up 1,400.00 725.00 675.00 Clarke County Container Fees 43,852.81 33,372.44 10,480.37 City of Winchester Container Fees 33,314.93 19,889.10 13,425.83 Refuse Disposal Fees 79,601.11 59,016.19 20,584.92 Recycling Revenue 16,580.50 14,543.16 2,037.34 Sheriff Restitution 285.45 250.60 34.85 Container Fees Bowman Library 802.94 1,242.22 (439.28) Restitution-Other - 3,180.00 (3,180.00) Litter-Thon/Keep VA Beautiful Grant - 750.00 (750.00) Reimb.of Expenses Gen.District Court 9,436.56 15,425.69 (5,989.13) Reimb.Task Force 43,245.02 42,107.12 1,137.90 Reimb.Elections 5,230.00 1,802.57 3,427.43 Westminister Canterbury Lieu of Tax 18,961.80 18,961.80 Labor-Grounds Maint.Fred.Co.Schools 208,669.51 107,404.78 101,264.73 Comcast PEG Grant 65,235.50 67,192.00 (1,956.50) Fire School Programs 10,610.00 9,829.00 781.00 Clerks Reimbursement to County 6,751.10 5,811.15 939.95 Equip-Grounds Maint.Fred.Co.Schoolds - 33,500.27 (33,500.27) Reimb.Sheriff 8,253.96 12,560.66 (4,306.70) Subtotal Recovered Costs 1,416,794.54 1,317,251.75 99,542.79 Proffer Redbud Run - 19,362.00 (19,362.00) Proffer Southern Hills 185,294.63 198,073.57 (12,778.94) Proffer Snowden Bridge 502,834.13 635,014.98 (132,180.85) Proffer Cedar Meadows 68,334.00 122,025.00 (53,691.00) Proffer Madison Village 108,854.40 - 108,854.40 Proffer Freedom Manor 7,500.00 1,750.00 5,750.00 Proffer The Village At Middletown I - 141,295.92 1 (141,295.92) Subtotal Proffers 872,817.16 1,117,521.47 (244,704.31) Grand Total 2,289,611.70 2,434,773.22 (145,161.52) 48 104 (6)Commonwealth Revenue FY21 FY20 1/31/2021 1/31/2020 Increase/Decrease Motor Vehicle Carriers Tax 35,394.04 36,457.81 (1,063.77) Mobile Home Titling Tax 55,025.84 82,594.44 (27,568.60) Recordation Taxes - 321,775.14 (321,775.14) *1 P/P State Reimbursement 6,526,528.18 6,526,528.18 - State Noncateforical Funding 32,976.00 - 32,976.00 Shared Expenses Comm.Atty. 267,401.37 279,268.17 (11,866.80) Shared Expenses Sheriff 1,314,661.39 1,279,408.65 35,252.74 Shared Expenses Comm.of Rev. 110,399.15 116,024.15 (5,625.00) Shared Expenses Treasurer 86,723.78 86,552.95 170.83 Shared Expenses Clerk 224,754.22 226,546.43 (1,792.21) Public Assistance Grants 3,024,016.85 3,076,097.53 (52,080.68) Litter Control Grants 14,931.00 13,000.00 1,931.00 Four-For-Life Funds 96,393.44 - 96,393.44 Emergency Services Fire Program 286,630.00 273,930.00 12,700.00 DMV Grant Funding 9,436.69 13,641.39 (4,204.70) Parks State Grants 69,351.58 190,845.50 (121,493.92) State Grant Emergency Services 135,825.46 39,646.20 96,179.26 Sheriff State Grants 12,086.66 57,686.10 (45,599.44) JJC Grant Juvenile Justice 96,269.00 96,269.00 Rent/Lease Payments 135,595.08 155,333.61 (19,738.53) Wireless 911 Grant 138,532.61 133,389.05 5,143.56 State Forfeited Asset Funds 8,675.30 5,185.00 3,490.30 Victim Witness-Commonwealth Office 151,344.00 51,987.88 99,356.12 Total 12,832,951.64 13,062,167.18 (229,215.54) *I Recordation Taxes will not be distributed from the Commonwealth in FY21. 49 105 County of Frederick General Fund January 31, 2021 (7) Federal Revenue FY21 FY20 Increase/Decrease Payments in Lieu of Taxes - 142.00 (142.00) Federal Forfeited Assets 5,349.82 51,054.15 (45,704.33) Housing Illegal Aliens-Federal - 41,607.00 (41,607.00) Federal Funds Sheriff 16,946.62 22,760.21 (5,813.59) Total 22,296.44 115,563.36 (93,266.92) (8) Expenditures Expenditures decreased $770,237.16. General Administration decreased $1.7 million and Reflect the purchase of Sunnyside Plaza for $2.1 million in the previous year. Public Safety increased $644,046.56 and includes a $286,630 contribution to the Fire Program and an increase for the local contribution to the Jail of$337,065 over the previous year. Public Works increased $397,135.47 and includes $389,218.53 for the Albin Compactor Site. The Parks and Recreation decrease of$896,509.04 was impacted by the Clearbrook Park Parking Expansion Project and the Sherando Park Recreation Access Project in FY20. Community Development increased $589,244.78 and reflects the $614,301.00 budgeted transfer to the Economic Development Authority. The transfers decreased $3,240,462.90. See Chart below: (9)Transfers Increased $3,240,462.90 FY21 FY20 Increase/Decrease Transfer to School Operating Fund 45,846,367.24 43,795,984.71 2,050,382.53 *1 Transfer to Debt Service Schools 8,542,765.50 8,124,150.00 418,615.50 Transfer to Debt Service County 1,768,789.26 1,742,244.73 26,544.53 *2 Operational Transfers 97,792.52 (413.01) 98,205.53 *3 Reserve for Merit/COLA Increases 30,159.50 3,800.00 26,359.50 Reserve for Capital 13,004,306.00 11,504,520.00 1,499,786.00 Operational Contingency 1 (879,430.69) - 1 (879,430.69) *4 Total 1 68,410,749.33 1 65,170,286.43 1 3,240,462.90 *1 School Operating FY21 includes$1,397,457.67 C/F Encumbrances and $294,942.57 for FY20 unspent restricted funds. Additionally, $44,153,967.00 for half of the School Operating. The FY20 total was$225,545.15 C/F Encumbrances and $347,857.06 represents restricted grant funds received and $43,222,582.50 for half of the School Operating. *2 Payments include the Bowman Library,the City of Winchester for Courtroom, Roof,and HVAC Projects, Millwood Station, Roundhill, Public Safety,and the Animal Shelter. *3 Timing of Insurance Charge Outs. *4 Reimburse Contingency for Capital. 50 106 County of Frederick FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER January 31, 2021 ASSETS FY21 FY20 Increase 12/31/2020 1/31/20 (Decrease) Cash 10,893,600.04 11,426,724.98 (533,124.94) *1 Receivable Arrears Pay Deferred 117,989.36 134,270.88 (16,281.52) Receivables Other 0.00 0.00 0.00 GL controls(est.rev/est.exp) (1,460,337.56) (2,114,704.10) 654,366.54 TOTAL ASSETS 9,551,251.84 9,446,291.76 104,960.08 LIABILITIES Accrued Wages Payable 440,238.90 425,780.15 14,458.75 Accrued Operating Reserve Costs 2,679,115.00 2,614,497.00 64,618.00 TOTAL LIABILITIES 3,119,353.90 3,040,277.15 79,076.75 EQUITY Fund Balance Reserved Encumbrances 7,000.00 60,398.99 (53,398.99) Undesignated Fund Balance 6,424,897.94 6,345,615.62 79,282.32 *2 TOTAL EQUITY 6,431,897.94 6,406,014.61 25,883.33 TOTAL LIABILITY & EQUITY 9,551,251.84 9,446,291.76 104,960.08 NOTES: *1 Cash decreased $533,124.94. Refer to the following page for comparative statement of revenues and expenditures and changes in fund balance. *2 Fund balance increased $79,282.32. The beginning balance was $6,695,415.04 and includes adjusting entries, budget controls FY21($1,441,534.00), and the year to date revenue less expenditures $1,171,016.90. Current Unrecorded Accounts Receivable- FY21 Prisoner Billing: 19,527.07 Compensation Board Reimbursement 1/21 504,590.92 Total 524,117.99 51 107 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance January 31, 2021 FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FY21 FY20 REVENUES: 1/31/21 1/31/20 YTD Actual Appropriated Actual Actual Variance Credit Card Probation - 288.55 269.80 18.75 Interest 100,000.00 8,212.08 72,435.18 (64,223.10) Salvage/Surplus - - 475.00 (475.00) Supervision Fees 87,376.00 17,877.50 25,992.50 (8,115.00) Drug Testing Fees 1,000.00 90.00 - 90.00 Work Release Fees 380,000.00 115,181.27 197,638.44 (82,457.17) Prisoner Fees From Other Localities 0.00 - 79.32 (79.32) Federal Bureau Of Prisons 0.00 330.00 1,430.00 (1,100.00) Local Contributions 7,706,061.00 5,779,545.75 5,679,402.75 100,143.00 Miscellaneous 14,000.00 8,540.18 9,051.61 (511.43) Phone Commissions 600,000.00 238,746.40 364,890.77 (126,144.37) Food &Staff Reimbursement 82,000.00 28,489.97 41,188.43 (12,698.46) Elec.Monitoring Part.Fees 126,000.00 36,168.41 36,432.31 (263.90) Share of Jail Cost Commonwealth 1,275,000.00 659,420.00 623,172.99 36,247.01 Medical & Health Reimb. 58,000.00 23,426.90 25,768.73 (2,341.83) Shared Expenses CFW Jail 5,750,000.00 2,877,794.92 2,836,547.64 41,247.28 State Grants 365,050.00 158,798.00 182,416.00 (23,618.00) D.J.C.P. Grant 0.00 0.00 0.00 0.00 Local Offender Probation 247,933.00 138,148.00 134,520.00 3,628.00 Bond Proceeds 0.00 0.00 1,236,568.99 (1,236,568.99) Transfer From General Fund 5,520,958.00 4,140,718.50 3,803,653.50 337,065.00 TOTAL REVENUES 22,313,378.00 14,231,776.43 15,271,933.96 (1,040,157.53) EXPENDITURES: 23,780,715.56 13,060,759.53 12,316,667.79 744,091.74 Excess(Deficiency)of revenues over expenditures (1,467,337.56) 1,171,016.90 2,955,266.17 (1,784,249.27) FUND BALANCE PER GENERAL LEDGER 5,253,881.04 3,390,349.45 1,863,531.59 Fund Balance Adjusted To Reflect 6,424,897.94 6,345,615.62 79,282.32 Income Statement 1/31/21 _ 52 108 County of Frederick Fund 12 Landfill January 31, 2021 FY21 FY20 Increase ASSETS 1/31/21 1/31/20 (Decrease) Cash 37,112,980.68 37,580,909.20 (467,928.52) Receivables: Accounts Receivable 2,635.51 3,457.40 (821.89) Fees 851,240.19 612,219.53 239,020.66 *1 Receivable Arrears Pay Deferred 21,520.06 24,905.02 (3,384.96) Allow.Uncollectible Fees (84,000.00) (84,000.00) 0.00 Fixed Assets 56,682,005.22 52,132,978.40 4,549,026.82 Accumulated Depreciation (35,591,828.07) (33,332,386.56) (2,259,441.51) GL controls(est.rev/est.exp) (2,665,453.50) (3,590,102.30) 924,648.80 TOTAL ASSETS 56,329,100.09 53,347,980.69 2,981,119.40 LIABILITIES Accounts Payable - - Accrued VAC.Pay and Comp TimePay 195,919.35 175,948.75 19,970.60 Accrued Remediation Costs 14,012,177.36 13,590,045.91 422,131.45 *2 Deferred Revenue Misc.Charges 2,635.51 3,457.40 (821.89) Accrued Wages Payable 57,529.70 55,847.62 1,682.08 TOTAL LIABILITIES 14,268,261.92 13,825,299.68 441,280.16 EQUITY Fund Balance Reserved: Encumbrances 6,244.50 0.00 6,244.50 *3 Land Acquisition 1,048,000.00 1,048,000.00 0.00 New Development Costs 3,812,000.00 3,812,000.00 0.00 Environmental Project Costs 1,948,442.00 1,948,442.00 0.00 Equipment 3,050,000.00 3,050,000.00 0.00 Undesignated Fund Balance 32,196,151.67 29,664,239.01 2,531,912.66 *4 TOTAL EQUITY 42,060,838.17 39,522,681.01 2,538,157.16 TOTAL LIABILITY AND EQUITY 56,329,100.09 53,347,980.69 2,981,119.40 NOTES: *1 Landfill receivables increased$239,020.66. Landfill fees at 1/21 were$582,459.27 compared to$588,870.60 at 1/20 for a decrease of$6,411.33. Delinquent fees at 1/21 were$339,990.08 compared to$25,132.33 at 1/20 for an increase of$314,857.75. *2 Remediation increased$422,131.45 that includes$316,375.00 for post closure and$105,756.45 in interest. *3 The encumbrance balance at 1/31/21 was$6,244.50 for an upgrade to sofware(Cares Act funds). *4 Fund balance increased$2,531,912.66. The beginning balance was$34,554,088.65 and includes adjusting entries,budget controls for FY21($1,273,430.00),C/F($1,327,298.00),and$242,791.02 for a year to date revenue less expenses. 53 109 County of Frederick Comparative Statement of Revenue,Expenditures and Changes in Fund Balance January 31, 2021 FUND 12 LANDFILL FY21 FY20 YTD REVENUES 1/31/21 1/31/20 Actual Appropriated Actual Actual Variance Credit Card Charges 0.00 3,370.67 3,970.55 (599.88) Interest on Bank Deposits 300,000.00 24,864.76 253,386.71 (228,521.95) Salvage and Surplus 110,000.00 92,215.80 70,365.70 21,850.10 Sanitary Landfill Fees 7,268,650.00 3,973,619.70 3,851,983.14 121,636.56 Charges to County 0.00 396,734.85 346,806.22 49,928.63 Charges to Winchester 0.00 126,547.35 99,225.80 27,321.55 Tire Recycling 181,640.00 196,206.52 204,191.95 (7,985.43) Reg.Recycling Electronics 80,000.00 22,660.00 29,269.00 (6,609.00) Greenhouse Gas Credit Sales 10,000.00 0.00 3,200.00 (3,200.00) Miscellaneous 0.00 30.00 150.00 (120.00) Renewable Energy Credits 55,714.00 6,269.90 34,158.90 (27,889.00) Landfill Gas To Electricity 367,920.00 187,806.44 139,379.42 48,427.02 Insurance Recoveries 0.00 0.00 0.00 0.00 TOTAL REVENUES 8,373,924.00 5,030,325.99 5,036,087.39 (5,761.40) Operating Expenditures 5,840,465.00 2,322,328.25 2,497,589.43 (175,261.18) Capital Expenditures 5,205,157.00 2,465,206.72 3,081,572.06 (616,365.34) TOTAL Expenditures 11,045,622.00 4,787,534.97 5,579,161.49 (791,626.52) Excess(defiency)of revenue over expenditures (2,671,698.00) 242,791.02 (543,074.10) 785,865.12 Fund Balance Per General Ledger 31,953,360.65 30,207,313.11 1,746,047.54 FUND BALANCE ADJUSTED 32,196,151.67 29,664,239.01 2,531,912.66 54 110 County of Frederick,VA Report on Unreserved Fund Balance February 11,2021 Unreserved Fund Balance,Beginning of Year,July 1,2020 51,749,766 Prior Year Funding&Carryforward Amounts C/F forfeited asset funds-Sheriff (27,262) C/F forfeited asset funds-Comm Atty (35,508) C/F Albin convenience center (250,000) C/F Fire Company Capital (168,999) Reserve F&R proffer (15,000) C/F unfinished maintenance projects (51,281) C/F Chesapeake Bay grant (2,495) C/F Sheriff insurance proceeds for impound lot bldg (40,021) C/F Old Charlestown Rd park (152,890) Reduce P&R retainage 31,005 CARES expenses 288,351 Sheriff grants received for budgeted expenses 48,086 Reserve P&R SGEMF (66,669) C/F school restricted funds (294,943) AA: FY20 CARES funds-public safety salaries 3,861,389 AA: Sanitation Authority debt write-off per agreement (657,083) 2,466,680 Other Funding/Adjustments Airport Capital local share (414,376) No Excuse Early Voting (94,577) DHCD grant Inspections (1,650) COR refund-Toyota Lease Trust (6,627) COR refund-disabled veteran (5,264) COR refund-Artisan Plumbing (6,254) COR refund- Brian Omps Towing (3,660) COR refund- Fernando Velasco (3,808) COR refund- Lease Plan USA (25,297) COR refund-disabled veteran (5,912) COR refund-CAB East LLC (5,945) COR refund-Toyota Lease Trust (7,638) VDEM SHSP grant 60,000 Transfer to County Capital Fund (F/B above 20%) (9,800,000) COR refund-Toyota Lease Trust (6,068) COR refund-disabled veteran (10,437) COR refund-ARI Fleet (7,005) VJCCCA return upsent FY20 funds (16,065) Transfer to County Capital Fund (F/B above 20%) (3,204,306) (13,564,890) Fund Balance,February 11,2021 40,651,556 55 111 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Technology Committee Report of January 6, 2021 Attachments: BOS02-24-21 TechnologyCommitteeReport6January2021.pdf 112 4�Gg _r CO i COUNTY OF FREDERICK 4� �a Information Technologies Scott Varner Director of Information Technology � ® svamer@fcva.us %u;ti., Voice 540.722.8261 t7,g MEMO To: Board of Supervisors From: Technology Committee Subject: Board of Supervisors Information Technology Committee Report Date: February 19, 2021 A Technologies Committee meeting was held in the Board of Supervisors Meeting Room at 107 N Kent Street on Wednesday, January 6, 2021 at 9:00 a.m. Members present were Blaine Dunn, Chairman, Todd Robertson, Citizen Member, John Jewell, Citizen Member. Also, in attendance were Jay Tibbs, Deputy County Administrator, Scott Varner, IT and MIS Director, Patrick Fly, Deputy IT Director, Jennifer Carver,Administrative Assistant. INFORMATION ONLY 1. The Director of Information Technology and MIS updated the Committee on a Nationwide security breach that affected Federal, State, Local, and Tribal governments. a. In December, a global intrusion campaign was discovered that affected public and private organizations around the world. The attack targeted the SolarWinds Network monitoring platform named Orion.The attack became known as Sunburst. The Director of Information Technology was made aware of the large-scale attack on December 13, 2020, when notified by MS-ISAC (Multi-State Information Sharing and Analysis Center). Staff immediately shut down the Orion product monitoring the County network and coordinated with our 3rd Party network engineering vendor. All systems were scanned per federal guidance and no malicious files were found on County systems. Network traffic was also monitored to detect if any systems were sending packets of data to known compromised IP addresses. None were detected. Per guidance from the Center for Internet Security and MS-ISAC,the Orion systems were updated with the suggested patches released by SolarWinds. b. The Director of Information Technology cautioned that this State Sponsored Cyber Attack was very sophisticated and he believes that the investigating agencies may continue to find remnants and previously undetected vulnerabilities for some time. The Department of Information Technology will remain hyper vigilant on all monitoring efforts to ensure the integrity of the data it protects. 113 2. The Director of Information Technology and MIS presented the proposed Fiscal Year 2022 budget for Information Technology. Two new projects were highlighted during the budget presentation. a. The Department proposed to replace the County backup and recovery system including hardware and software with a newer system that will allow for more granular backups and faster recovery times. The hardware will also be replaced as the existing hardware is approaching end of life (EOL). b. The Department proposed to replace all County wireless access points. The current access points are now past end of life (EOL). The department will work with a 3rd party to determine the propagation of our internal wireless signals to ensure building saturation for connectivity. The current system has several reported gaps in coverage at the Kent building and the Public Safety Building. Respectfully Submitted, INFORMATION TECHNOLOGIES COMMITTEE Blaine Dunn, Chairman Charles S. DeHaven, Jr, Chairman Board of Supervisors Douglas McCarthy John Jewell Todd Robertson By:ACM S40tt VU rKtr Scott Varner, Director of Information Technology and MIS 114 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Authorization for the Finance Committee Chairman to sign the FY 2021 audit engagement letter for Robinson, Farmer, Cox Associates. The Finance and Audit Committee recommends this action. Attachments: 115 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Committee Appointments Update for the Board's Information Attachments: BOS02-24-21 Board Comm itteeApptsUpdate.pdf 116 .r COUNTY of FREDERICK Office of the County Administrator tigGl\'f 173_ Tel: 540.665.6382 Fax: 540.667.0370 MEMORANDUM TO: Board of Supervisors FROM: Ann W. Phillips, Deputy Clerk DATE: February 17, 2021 RE: Committee Appointments Listed below are the vacancies/appointments due through March 2021. As a reminder, in order that everyone have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. MARCH 2021 Conservation Easement Authority Bryan J. Green — Frederick County Representative 504 Heishman Lane Winchester, VA 22602 Phone: (540)877-1844 Term Expires: 03/14/21 Three-year term (The Conservation Easement Authority was established in August 2005. The Authority consists of seven citizen members, one member from the Board of Supervisors and one member from the Planning Commission. Members should be knowledgeable in one or more of the following fields: conservation, biology, real estate and/or rural land appraisal, accounting, farming, or forestry. Members serve a three-year term and are eligible for reappointment.) 117 Memorandum — Board of Supervisors February 17, 2021 Page 2 VACANCIES/OTHER Historic Resources Advisory Board David O'Neil — Gainesboro District Representative 161 Harrelson Place Winchester, VA 22603 Phone: (540)722-8955 Term Expires: 06/12/21 Four-year term (Staff has been advised of vacancy from Gainesboro District.) Social Services Board Ryan C. Shaw — Red Bud District Representative 110 Foxglove Drive Winchester, VA 22602 Phone: 877-4978 Term Expires: 06/30/20 Four-year term (Mr. Shaw has moved from Red Bud District.) (The Social Services Board is comprised of seven members, one member from each magisterial district and one member at large. Members serve a four-year term and are limited to two consecutive terms.) AWP/tjp U:\TJP\committeeappointments\MmosLettrs\Board CommitteeAppts(02242021 BdMtg).docx 118 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Employee of the Month Resolution Honoring Lydia Delgros Attachments: BOS02-24-21 EOMresolutionFebruary2021.pdf 119 Employee of the Month Resolution Awarded to: Lydia Delgros WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee;and WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee selects one employee from those nominated;and WHEREAS,Lydia Delgros is the first County staff member greeting those entering the County Administration building at 107 N.Kent Street;and WHEREAS, in March of 2020 at the beginning of the pandemic, new procedures were implemented to help control traffic flow at 107 N. Kent Street so the building could remain open to the public and Lydia provided excellent ideas for placement of drop off boxes and information pickup locations for the public, and provided professional and accurate information to County Administration on the effectiveness of the new procedures;and WHEREAS,Lydia willingly flexes her schedule to ensure the front desk is staffed in order to meet the County's coverage needs and is always willing to help, looking for ways to assist others; and WHEREAS, when faced with an unhappy citizen, regardless of the complaint, Lydia handles the most difficult circumstances with grace and professionalism;and WHEREAS,in addition to her normal front desk duties,during 2020 Lydia assisted the Voter Registrar with mail in ballot applications as well as directing the many citizens wishing to vote early in this extraordinary election year and assisted the Public Information Officer with changes to signage in the building;and WHEREAS,Lydia has been the first point of contact for the public and staff alike as the County navigated changes and challenges caused by Covid,offering valuable input that is well thought out, professional, and always helpful, and we are very fortunate to have Lydia representing Frederick County Government. NOW,THEREFORE BE IT RESOLVED by the Frederick County Board of Supervisors this 24th day of February 2 021,that Lydia Delgros is hereby recognized as the Frederick County Employee of the Month for February 2 02 1;and BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Lydia for her outstanding performance and dedicated service and wishes her continued success in future endeavors;and BE IT FINALLY RESOLVED that Lydia Delgros is hereby entitled to all of the rights and privileges associated with this award. Board of Supervisors County of Frederick,Virginia Charles S. DeHaven,Jr.,Chairman 120 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: Resolution for Addition to the Secondary System of State Highways: Hites View Estates, Phase Two Attachments: BOS02-24-21 ResolutionHitesViewEstatesPhase2.pdf 121 f ` COUNTY of FREDERICK Department of Planning and Development 540/665-5651 Fax: 540/665-6395 Memorandum To: Frederick County Board of Supervisors From: Mark R.Cheran,Zoning and Subdivision Administrator Date: February 17,2021 RE: Hites View Estates,Phase Two The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required,is hereby guaranteed: Chanterelle Court—State Route 904 0.18 miles Chanterelle Court—State Route 904 0.18 miles Pomme Circle—State Route 905 0.17 miles Staff is available to answer any questions. MRC/slc 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 122 4�GK C01 RESOLUTION w BY THE ,{1739 FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 10th day of February, adopted the following: WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED,this Board guarantees a clear and unrestricted right-of- way, as described, and any necessary easements for cuts,fills and drainage; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Charles S. DeHaven, Jr., Chairman Shawn L. Graber J. Douglas McCarthy Robert W. Wells Blaine P. Dunn David D. Stegmaier Judith McCann-Slaughter A COPY ATTEST Kris C. Tierney Frederick County Administrator PDRes.#05-21 123 In Frederick County 37333312 by Resolution of the governing body adopted February 24,2021 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the secondary system of state highways. A Copy Testee Signed(County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision: Hites View Estates Phase Two Addition - New subdivision street §33.2-705 Number Rte Of Row Number Lanes Recordation Width Street Name From Termini To Termini Length Reference 0.18 mile west of Instr Chanterelle Route 625, Route 625, 170007291 904 Court Hites Road Hites Road 0.18 2 Pg 401 50' 0.18 mile southwest of Route 905, Instr Chanterelle Route 905, Pomme 170007291 904 Court Pomme Circle Circle 0.18 2 Pg 401 50' 0.17 mile north of Route 904, Chanterelle Route 904, Court Instr Pomme Chanterelle (cul-de- 170007291 905 Circle Court sac) 0.17 2 Pg 401 50' Page: 1/1 124 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: Consent Agenda Title: 2021 SmartScale Scoring Resolution Attachments: BOS02-24-21 DRAFT2021 SmartScaleScoringResolution.pdf 125 f ` COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors County Administrator Kris Tierney FROM: John A. Bishop, AICP,Assistant Director- Transportation RE: SmartScale Scoring Resolution DATE: February 19, 2021 As previously communicated, the current recommended funding scenario for SmartScale applications has not funded any of Frederick County's SmartScale applications for this round of consideration. Staff and VDOT will be reviewing the situation with the Transportation Committee on Monday February 22, 2001 along with the attached draft resolution for your consideration. Staff will update the Board on the Committee's recommendation on the resolution as well as any changes they may make. JAB/pd 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 126 CO DRAFT w f RESOLUTION # RESOLUTION REQUESTING REVIEW OF THE w y�a�Ui SMARTSCALE PROGRAM SCORING AND IMPLEMENTATION Action: BOARD OF SUPERVISORS: February 24, 2021 WHEREAS, The Staunton District received fewer District Grant funds than any other district in the state, and WHEREAS,having fewer District Grant funds reduces access to Statewide High Priority funds, and WHEREAS,Due to program delivery policies that limit access to Statewide High Priority Funds, more than half of Statewide High Priority Funds are allocated on raw benefit score and not the SmartScale Score in Round 3; and WHEREAS, Staunton District was largely excluded from supplemental District Grant funds due to the creation of the I-81 Authority in spite of the fact that I-81 Authority funds are solely for I- 81 projects unlike authorities in other areas; and WHEREAS,The use of a subtractive environmental scoring factor,specifically proximity to civil war battlefields,had a strong negative impact on greatly needed projects in Frederick County; and WHEREAS,These projects had zero impact on these nearby battlefields; and WHEREAS, These projects and applications have been heavily coordinated with VDOT and developed and adjusted to the County and VDOT's maximum ability and according to the ethics and goals of the SmartScale program; NOW,THEREFORE,BE IT RESOLVED that the Frederick County Board of Supervisors requests that the Commonwealth Transportation Board and the State Legislature review the SmartScale legislation and its implementation in order to address equity issues related to the distribution of transportation funding in the State of Virginia. ADOPTED, this 24th day of February, 2021. This resolution was approved by the following recorded vote: Charles S. DeHaven, Jr., Chairman J. Douglas McCarthy Robert W. Wells Shawn Graber Dave Stegmaier Judith McCann-Slaughter 127 Blaine P. Dunn A COPY ATTEST Kris C. Tierney, Frederick County Administrator 128 'r ` r Board of Supervisors Agenda Item Detail . Meeting Date: February 24, 2021 ��GrN Agenda Section: County Officials Title: Presentation of Employee of the Month Award to Lydia Delgros Attachments: 129 'r ` r Board of Supervisors Agenda Item Detail Meeting Date: February 24, 2021 ��Gt• Agenda Section: Committee Business - Finance and Audit Committee Title: Finance Committee Action Items: Attachments: BOS02-24-21 FinanceCommitteeReport17February2021.pdf 130 AUDIT COMMITTEE AND FINANCE COMMITTEE REPORTS to the BOARD OF SUPERVISORS Wednesday, February 17,2021 8:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA Audit Committee and Finance Committee meetings were held in the Board of Supervisors Room at 107 North Kent Street on Wednesday, February 17,2021 at 8:00 a.m. ATTENDEES: Committee members present: Judith McCann-Slaughter,Chairman; Charles DeHaven; Robert Wells;Jeffrey Boppe;Angela Rudolph-Wiseman; Gary Oates; and non-voting liaisons William Orndoff,Treasurer and Seth Thatcher,Commissioner of the Revenue. Committee member absent: none. Staff present: Cheryl Shiffler, Finance Director; Kris Tierney,County Administrator; Rod Williams, County Attorney; Sharon Kibler,Assistant Finance Director;Steve Hawkins, Sheriff Major; Barry Kittoe,Sheriff I"Lieutenant;Jason Robertson, Parks& Recreation Director; Jon Turkel, Parks and Recreation Assistant Director;and Clay Corbin, NRADC Interim Superintendent. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: AUDIT COMMITTEE 1. David Foley from Robinson, Farmer,Cox Associates presented the FY 2020 Comprehensive Annual Financial Report(CAFR)and was available for discussion of the upcoming FY 2021 audit. The FY 2020 CAFR is available in dropbox or online at: www.fcva.us/CAFR.See attached governance letter, p.4—5. The committee recommends authorizing the Finance Committee Chairman to sign the FY 2021 audit engagement letter. FINANCE COMMITTEE ( * ) Items 2 and 5 were approved under consent agenda. 1. The Parks& Recreation Director requests a General Fund supplemental appropriation in the amount of$55,000. This amount represents a request for proffer funds for the construction of an amphitheater behind the Bowman Library. The request has been approved by the Parks and Recreation Commission. See attached memo, p.6—11. The committee recommends approval. 1 131 2. ('* )The Parks& Recreation Director requests a General Fund supplemental appropriation in the amount of$1,000. This amount represents donations for memorial benches. No local funds required. See attached memo, p. 12. 3. The Sheriff requests a General Fund supplemental appropriation in the amount of$174,800. This amount represents funds for an armored vehicle. Local funds are required. See attached information, p. 13—16. The committee recommends a supplemental appropriation in the amount of$102,230 and a transfer from the capital contingency for$72,570. 4. The Sheriff requests a General Fund supplemental appropriation in the amount of$7,272. This amount represent reimbursement from the DEA. No local funds required. See attached memo, p. 17—18. The committee recommends approval. 5. ( * )The Sheriff requests a General Fund supplemental appropriation in the amount of $29,554.16. This amount represents auto insurance claim reimbursements. No local funds required. See attached memo, p. 19—21. 6. The Sheriff requests a General Fund supplemental appropriation in the amount of$41,465. This amount represents traffic control and overtime recovered costs. No local funds required. See attached memo, p.22-23. The committee recommends approval. 7. The Sheriff requests a General Fund supplemental appropriation in the amount of$2,325.17. This amount represents seized assets sold. Funds will be used for vehicle equipment. No local funds required. See attached memo, p. 24—25. The committee recommends approval. 8. The NRADC Interim Superintendent requests an NRADC supplemental appropriation in the amount of$827,000. This amount represents funds needed for unanticipated inmate medical health care. The Jail Authority has approved the request. See attached information, p. 26-42. The committee recommends approval. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for January 2021. See attached, p.43. 2 132 2. The Finance Director provides financial statements ending January 31,2021. See attached, p.44—54. 3. The Finance Director provides an FY 2021 Fund Balance Report ending February 11,2021. See attached, p.55. 4. Chairman Slaughter requested that staff move forward with the OPEB trust and provide information for discussion. Respectfully submitted, FINANCE COMMITTEE Judith McCann-Slaughter,Chairman Charles DeHaven Robert Wells Jeffrey Boppe Angela Rudolph-Wiseman Gary Oates By Cbgf; Z,& Sh e,Y Cheryl B.Shiffler, Finance Director 3 133 I W_ ROBINSON, FARMER, COX ASSOCIATES, PLLC CPAs I CONSULTANTS Certified Public Accountants Communication with Those Charged with Governance To the Audit Committee County of Frederick, Virginia We have audited the financial statements of the governmental activities, business-type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of the County of Frederick ("County") for the year ended June 30, 2020. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards and the Uniform Guidance as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated May 19, 2020. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the County are described in Note 1 to the financial statements. No new Accounting Standards were adopted in 2020. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the County's financial statements were: Management's estimate of the depreciable lives of capital assets is based on the actual lives of prior assets and industry standards. We evaluated the key factors and assumptions used to develop the depreciable lives in determining that it is reasonable in relation to the financial statements taken as a whole. Management's estimate of other post-employment benefit liabilities is based on the actuarial valuation performed by a qualified independent actuary. We evaluated the key factors and assumptions used to develop the estimated liability in determining that it is reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. 4 134 Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit's financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated December 29, 2020. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Matters We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of the Audit Committee and management of the County of Frederick and is not intended to be and should not be used by anyone other than these specified parties. Charlottesville, Virginia December 29, 2020 5 135 CO COUNTY of FREDERICK Parks and Recreation Department 1738 540/665-5678 Fax: 540/665-9687 E-mail: fcprd@fcva.us www.fcprd.net MEMO To: Finance Committee From: Jason Robertson, Director Subj: Proffer Request; Amphitheat at Bowman Lake Date: February 10, 2021 The Frederick County Parks and Recreation Commission is requesting $55,000 in Parks and Recreation proffer funds for the construction of an amphitheater behind the Bowman Library. This project is identified as a priority for the provision of Neighborhood Park amenities at this location in the 2020 Capital Improvements Plan. There are several proffer contributing developments in the service area. The proposed amphitheater will address an identified community need for an outdoor performance arts venue. The Frederick County Proffer Policy is attached (Attachment 1). The amphitheater project is supported by the Handley Regional Library System. (Attachment 2). The Parks and Recreation Commission reviewed and supported the pursuit of an Amphitheater at the Bowman Library with their recommendation on January 12. A summary of the information provided to the Commission follows: Included, (Attachment 3) is a visual representation of the proposed amphitheater. The concrete terraced seating and stage minimize maintenance requirements, mostly a cleaning protocol of power washing every 1-2 years. The pergola structure on the stage will require some maintenance to include staining on an as needed basis,projected to be every 2-3 years. These maintenance requirements are projected to cost the department in the vicinity of$100 - $400 annually. The proposed amphitheater would replace a planned amphitheater at Sherando Park (Sherando Park Master Plan 2002). Advantages of locating the facility at the library location include the use of existing infrastructure including; parking lot, electricity, and 107 North Kent Street • Winchester,Virginia 22601 6 136 restrooms. Using the existing infrastructure makes the project attainable in this location with available proffer funds. The programming potential for the facility is also enhanced by the location at the library. The location, in a high visibility site,will increase interest in private rentals. Library staff has expressed they have regular program ideas to supplement their existing library programs and are excited to use the facility. The Parks and Recreation Department has a programming vision for the facility to include; outdoor concerts, summer camps, a basicRec summer camp venue, and movie nights. Conversations with agencies with similar venues indicate that private rental opportunities may be strong and include traditional amphitheater uses and non-traditional, such as weddings. The Parks and Recreation Proffer balance is $387,195 as of January 31, 2021. Please feel free to contact me in advance with any questions you may have regarding this request at(540) 722-8294. 7 137 Frederick County Cash Proffer Policy As approved by the Board of Supervisors on January 28, 2009. Proffered funds received by Frederick County will be held for the use specified by the proffer language. In the case of funds proffered to offset impacts to fire and rescue services, in the absence of other proffered specifications, the funds will be earmarked for the first due company in the area of the subject rezoning at the time the proffered funds are received. All proffered funds will be collected, held, and will accumulate until such time as a capital project funding request is received from a qualifying County department, agency, or volunteer fire and rescue company. Qualifying agency or departmental requests to access proffered funds shall be submitted to the County's Finance Department for processing. In order to qualify as a capital project the following criteria must be met: ]) the item or project must have a minimum value offive thousand dollars ($5,000), and; 2) the item/project must have an anticipated useful life of at least five (5)years. The Finance Department will forward requests to the Finance Committee for a recommendation to the Board of Supervisors on the appropriateness of the use of proffered funds for the requested purpose. To assist the Finance Committee and Board in their deliberations requests to utilize proffered funds should include the following: 1) the amount of funds requested, 2) the total project cost, 3)a detailed description of the desired capital project or purchase including a discussion of how recent or anticipated development contributes to the need for the expenditure, and, 4) indicate whether or not the item or project is listed on the County's Capital Improvements Plan (CIP). In order to comply with State Code §15.2-2-2298 (A) the Planning staff, working in conjunction with the County Attorney,will attempt to insure that cash proffers associated with future rezonings are appropriately addressed through inclusion of relevant capital projects in the County's CIP prior to acceptance of the proffered funds. For the purpose of determining whether a projector item is appropriate for individual listing on the CIP only, a threshold value of$100,000 and useful life of at least five year shall be utilized. (This would not preclude the purchase of capital items valued at less than $100,000 utilizing proffered funds, where other relevant criteria are met and procedures followed.) C:\DOCUMENTS AND SETTINGSUCOULSON\DESKTOP\ADOPTED PROFFER POLICY 128 09.DOCX 8 138 M r HANDLEY REGIONAL LIBRARY SYSTEM WINCHFSTFR■FRFOFRICK CO. , CI ARKF CO. Dear Members of the Frederick County Parks and Recreation Board, This note is to let you know that the Handley Regional Library is fully behind the effort to build the amphitheater behind the Bowman Library. We have been in discussions with members of the Parks and Recreation team and have worked out issues to the mutual satisfaction of all concerned. Thank you for all you do on behalf of Frederick County citizens! Sincerely, John ddy, irector, dley Regional Library System www.handleyregional.org Library Administration Clarke County Library Handley Library Mary lane&James L.Bowman Library P.O.Box 58 101 Chalmers Ct.;Suite C 100 West Piccadilly Street P.O.Box 1300 Winchester,VA 22604 Berryville,VA 22611 Winchester,VA 22601 871 Tasker Road (540)662-9041,ext.25 (540)955-5144 (540)662-9041 Stephens City,VA 22655 Fax(540)662-9053 Fax(540)955-5178 gr(540)662-9053 (540)869-9000 Fax(540)869-9001 (Attachment 3) Amphitheater Concept • Location r s y New Trail ��� 10 140 COUNTY of FREDERICK Board of Supervisors 540/665-6382 540/667-0370 Fax Charles S. DeHaven,Jr.-- Chairman Blaine P.Dunn Robert W.Wells—Vicc Chairman Red Bud District Opequon District Gene E.Fisher Shawn L. Graber Shawnee District Back Creek District Judith McCann-Slaughter J.Douglas McCarthy Stonewall District Crainesboro District DATE:January 24, 2021 TO: Supervisor Judith McCann-Slaughter, Chairperson Frederick County Finance Committee FROM: Robert W. Wells, Liaison, Frederick County Parks and Recreation Commission SUBJECT: Request for item to be reinstated on the February 2021 Finance committee meeting Agenda. On behalf of myself and the Frederick County Director of Parks and Recreation I would like to ask that the Parks and Recreation request (see below)which appeared on the January 20, 2021 Finance agenda be reinstated on the February 2021 Finance committee meeting agenda. "The Parks and Recreation Director request a General Fund supplemental appropriation in the amount of$55,000.00. This amount represents a request for proffer funds for the construction of an amphitheater behind the Bowman Library. The request has been approved by the Recreation Commission." Please feel free to contact me or the Director of Parks and Recreation should you have questions or need additional information concerning this request. Re rds, Robert W. Wells, Frederick County Board of Supervisors, Opequon District Liaison to Frederick County Parks and Recreation Commission Cc: Mr.Jason Robertson, Director of Frederick County Parks and Recreation Cheryl B.Shiffler, Finance Director, Frederick County,Virginia 107 North Kent Street M Winchester,Virginia 22601 11 141 CCJ w COUNTY of FREDERICK Parks and Recreation Department � 540/665-5678 Fax: 540/665-9687 E-mail: fcprd@fcva.us www.fcprd.net MEMO To: Finance Committee 7J From: Jason Robertson,Dir for Subject: Supplemental Appro '' tiiSn Date: January 26, 2021 Please transfer$500 from Donation Line 3-010-01899-0003 to Expenditure Line 4-010-071090- 5413-000-000 which represents a donation from Richard and Ramona Ashby for a memorial park bench to be installed at Clearbrook Park. Please transfer$500 from Donation Line 3-010-01899-0003 to Expenditure Line 4-010-071100- 5413-000-000 which represents a donation from the Jacoby Family for a bench to be installed at Sherando Bike Park. 107 North Kent Street - Winchester,Virginia 22601 12 142 RICK COUNTY SHERIFFS OF � FICAgHERIFe u Sheriff Lenny Millholland5° Major Steve A. Hawkins V�RG4fi1�P 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO - Cheryl Shiffler, Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : Supplemental Request—Armored Vehicle DATE : February 9, 2021 Frederick County Sheriff s Office is requesting from the finance committee a supplemental appropriation in the amount of$174,800. We are asking for this amount to be appropriated in line item 31020-8005-000-000. The money will be used to purchase a new armored vehicle. The total for the armored vehicle is $174.800. We had received$102,230.05 from the previous armored vehicle that we had to return. This amount was posted to 3-010-018990-0001, leaving $72,569.95 for the remainder of the total needing to make the purchase. Thank you, LWM c.s. 11/17/20 $102,230.05 13 143 Angela Carroll Crom: Lenny Millholland .gent: Wednesday, February 3, 2021 9:06 AM To: Angela Carroll Subject: FW: '[External]'Alpine Armoring - Quotation for Custom-Armored Pointer SWAT Van - LT. Barry Kittoe - Frederick County Sheriff's Office (Virginia) From: Dan Diana<Dan.Diana @alpineco.com> Sent: Friday,January 29,202112:53 PM To: Barry Kittoe<bkittoe@fcva.us> Cc:Cameron K.<Cameron.K@aIPineco.com>; Quotes-Alpine Armoring<Quotes@alpineco.com> Subject: '[External]'Alpine Armoring-Quotation for Custom-Armored Pointer SWAT Van-LT. Barry Kittoe- Frederick County Sheriff's Office (Virginia) Dear Lt. Kittoe: It has been great speaking with you and we look forward to picking this project back up. As requested, below please find Alpine's special government quoted price for this high level New Armored Mercedes Sprinter 4500, based on Alpine's PointerO Design. Per the quotation below,Alpine's would ONLY recommend the Mercedes-Benz Sprinter 4500 chassis with a Gross Vehicle Weight Rating(GVWR) of 12,120 lbs because it has a higher payload for 10 crew member and the higher rifle protection. Please see pricing and details below. For your information,Alpine's GSA contract number is GS-07F-93765, in case you may choose to place this order via a GSA schedule contract. Quote A• 29th 2 VEHICLE: New custom-armored 2020121 Mercedes-Benz Sprinter 4500 SWAT Van (3.OL V6 Diesel Engi 0 QUANTITY: One (1) Q ARMORING: A9/NIJ III/B6+ 0 CONVERSION: Complete SWAT Truck Conversion based on protection level A9/NIJ III/B6+using certified ball SPECIAL PRICE: $174,800- Price includes the vehicle itself, custom-armoring conversion, and all the added as PAYMENT: 50%at the time of the order and 50% prior to shipping or upon awarded Government Contra( 0 COMPLETION: 18 to 24 weeks from receipt of 50%deposit and/or receipt of Government Contract/Purchase 0 WARRANTY: Full one year on all parts and labor, recognized anywhere in US(Extended Warranty offered Q VALIDITY: This quote is valid until March 11; 2021 Custom SWAT Van Conversion for the above quote is shown below. A more detailed quote/invoice and further informatio OVERALL: Full protection against high power rifles(A9/NIJ III)including AK47, 7.62 x 39,5.56 x 45, 7.62 x 51. M80 Ball; O GLASS: All original glass pieces are replaced with high quality no spall laboratory tested NIJ III Multi-layered certifies Q OPAQUE: All opaque material surrounding the passenger area and more are replaced/reinforced with hardened labor ® ROOF: Lower Roof Protection(at an angle) Q OVERLAPS: All overlap areas are protected separately with multilayered padding on both sides © FIREWALL: Patented minimal-piece design armoring for firewall 1 14 144 O FUEL TANK: Fuel tank is ballisticaily and independently protected on all sides ® RUNFLATS: A full set of Heavy Duty Run Flats are inserted on six(6)wheels COMPONENTS: Separate ballistic protection for the battery box,black box/computer module 10 ACCESSORIES: Multi-sound Public Address(P/A)and US coded siren system 11 ACCESSORIES: Red&Blue Strobe Lights(mounted inside the front grill) ACCESSORIES: Rear Bench Seating for eight(8)personnel with Storage and privacy curtain for rear occupants from the driv 13 ACCESSORIES: 360 Degree Camera System with Interior Monitor for Crew Viewing 14 ACCESSORIES: Custom Tail Pipe Protection ACCESSORIES: Custom Interior LED Lighting(Red&White)with Crew Grab Handles from the roof and entering the rear car 16 ACCESSORIES• Heavy-Duty Rear Heating&A/C Unit for rear Crew Area Q ACCESSORIES: Molle-Style storage rack behind driver seat for weapon/tool storage 18 ACCESSORIES: Rear Step for entry in Cargo Doors 19 ACCESSORIES: Roof Access with Interior Ladder—Platform on Top for Over-Watch ACCESSORIES: Black Rubber Diamond Plate Floor(Non-Slip) ACCESSORIES: Heavy-Duty Front Mounted Bumper Guard ACCESSORIES: Added Heavy-Duty Sway Bar and Upgraded HD Braking Components The key factors as to why you should consider choosing Alpine Armoring for your upcoming order can be of any type of armored vehicles summarized as follows: 1. Alpine Armoring is the only US owned supplier of high-quality armored vehicles whose tested vehicles passed the German Government (VPAM BVR 2009 (VR7)with another tested at the US Army's Aberdeen Proving Ground (APG). 2. Alpine Armoring's vehicles are uniquely integrated, exclusively custom-manufactured, rigorously tested .sing advance and state of the art ballistic material under sever conditions unmatched in the industry. 3. Alpine Armoring has been supplying its LAV and HAV vehicles for over 23 years to various US government agencies(State Dept., Dept. of Defense, DHS, Border Control, etc.), Law Enforcement agencies, United Nations, and many foreign governments. 4. Alpine Armoring has sold hundreds of VIP-armored sedans and SUVs to corporate executives and dignitaries in US and around the world, including numerous embassies whose trust is confidently placed in the quality vehicles we supply them. 2 15 145 �$F s ee.rwlievl�wei- �e...rnw-ter stir 441K _ °no G7fl pruftcts YOU ' tette We look forward to finalizing this order for you. It is a pleasure for all of us at Alpine Armoring to be of service to Frederick County Sheriff's Office. In addition to the email, I am also available on my mobile (703-371-7371)for any questions you may have. ,est Regards, 3 16 146 RICK COUNTY SHERIFF S OF V FIC. 5" �P Sheriff Lenny Millholland P Major Steve A. Hawkins G4� 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO - Cheryl Shiffler Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : DEA Federal Reimbursements DATE : February 10, 2021 Frederick County Sheriff's Office has received reimbursements from the DEA totaling $7,272.00 This amount has been posted to 3-010-033010-0025 We are requesting the total amount to be appropriated in line item 4-010-031020-1005-000-000. Thank you LWM 17 147 Foster Reimbursement Rev.line Reimb.Amount Reimb.Received OTIncurred Date Date handed in Date reimb. posted 3-010-033010-0025 $1,454.40 $1,454.40 April 12-May 9,2020 6/10/2020 9/10/2020 accrued infy20 3-010-033010-0025 $1,408.95 $1,408.95 June 7-July 4 2020 7/9/2020 9/11/2020 C.S.9/11/20 3-010-033010-025 $1,454.40 $1,454.40 July 5-August 1, 2020 8/10/2020 10/5/2020 C.S. 10/5/20 3-010-033010-025 $909.00 $909.00 Aug. 2-Aug 29,2020 9/2/2020 9/15/2020 c•s.9/15/20 3-010-033010-0025 $954.45 $954.45 Aug 30-Sept 26,2020 9/29/2020 10/9/2020 c•s.10/9/20 3-010-033010-0025 $863.55 Sept. 27-Oct 24, 2020 10/27/2020 3-010-033010-0025 $1,454.40 $1,454.40 Oct. 25-Nov. 21,2020 12/3/2020 1/22/2021 C.S.1/22/21 3-010-033010-0025 $1,090.80 $1,090.80 Nov. 22- Dec. 19, 2020 12/28/2020 1/22/2021 c.s. 1/22/21 3-010-033010-0025 $999.90 Dec. 20 2020-Jan 16,2021 1/19/2021 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 3-010-033010-0025 $7,272 for fy21 18 148 RICKCOUNTY SHERIFFS pF - 4r Sheriff Lenny Millholland ° Major Steve A. Hawkins ���'CrIR31P 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO : Cheryl Shiffler Director of Finance FROM : Sheriff Lenny Millholland DATE : February 4, 2021 SUBJECT : Insurance Reimbursement The Frederick County Sheriff's Office has received checks from VACoRP for two auto claims. The claims were dated December 5, 2020 involving Sergeant Gregory and December 27, 2020 involving Deputy Russell. Both amounts have been posted to 3-010-018990-0001 December 5, 2020- $25,050.00(Gregory) December 27, 2020-$4,504.16(Russell) Totaling$29,554.16 We are requesting the following amount to be appropriated to line item 31020-3004-000-002 (repair &maint -vehicle) Thank you. LWM/adc c.s. 1/27/21 & 1/14/21 per Angie: funds to replace the total loss vehicle were transferred out of 3004-002 19 149 VMORP January 15, 2020 Frederick County Attn: Jennifer Place 107 N.Kent Street Winchester, Virginia 22601 Virginia Association of Counties Group Self-Insurance Risk Pool Member: Frederick County Claim Number: 0342020274235 Date of Loss: 12/27/2020 To Frederick County: Enclosed please find a VACORP property damage check in the amount of$4.504.16 for the damages to the 2016 Ford Taurus VIN46972. We issued payment of$5,004.16(estimate)— $500.00 (deductible)=$4,504.16 to Frederick County. This repair was determined by S&S Appraisals. If you should have any questions regarding this payment, please do not hesitate to contact our office. Sincerely, Corey Reese Claims Associate Enclosed: check Cc: Jennifer Place 20 150 VA-CORP January 6, 2020 Frederick County Attn: Jennifer Place 107 N. Kent Street Winchester, Virginia 22601 VA Association of Counties Group Self-Insurance Risk Pool Member: Frederick County Claim Number: 0342020273428 Date of Loss: 12/05/2020 To Frederick County: Enclosed please find a VACORP property damage check in the amount of 25,050.00 for the damages to the 2019 Ford Explorer VIN99132 for this total loss. This amount was determined by S&S Appraisal Services. If you should have any questions regarding this payment, please do not hesitate to contact our office. Sincerely, Corey Reese Claims Associate Enclosed: check Cc: Jennifer Place 1819 Electric Road,Suite C-Roanoke,Virginia 24018 tots tree 888.822.6772 Q tax 877.212.8699 21 151 R G,, COUNTY SHERIFFS OF g��� FIC SFiERrF t i 0"OU C-O� Sheriff Lenny Millholland Major Steve A. Hawkins v►�or��v 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO : Cheryl Shiffler, Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : Appropriation of Funds—Recovered costs DATE : February 9, 2021 The Sheriff requests a General Fund supplemental appropriation in the amount of$41,465.00. This amount has been posted to 3010-019010-0018. This amount represents traffic control and overtime from July 2020-January 2021. We are requesting this amount to be appropriated in budget line 4-010-031020-1005-000-000. Thank you LWM/adc 22 152 Appropriation of Funds-Recovered Costs Appropriation $ 65,000,OD $ (65,000.00) 7/10/2020 ProArbor-July lnv#126 $ 1,260.00 $ 1,260.00 7/22/2020 $ 7/23/2020 Slurry Pavers-July Inv#127 $ 480.00 $ 480.00 7/29/2020 7/24/2020 Fellowhip Bible Church $ 1,850.00 $ 1,850.00 7/29/2020 $ 7/27/2020 Richardson-Wayland $ 5,050.00 $ 5,050.00 7/29/2020 $ Total posted$7380. 8/11/2020 Navy Federal-June 2020 $ 8,125.00 $ 8,125.00 8/12/2020 $ 8/25/2020 Family Drive In $ 480.00 $ 480.00 8/26/2020 8/25/2020 Lake Holiday Country Club in:: $ 480.00 $ 480.00 8/26/2020 s Total posted$960.00 9/3/2020 Fellowship bible Church July 1,320.00 $ 9/3/2020 9/9/2020 Family Drive In-September 8 event $ 480.00 $ 480.00 9/11/2020 $ 9/9/2020 Navy Federal-August 2020 $ 9,840.00 $ 9,840.00 9/24/2020 8/19/2020 Navy Federal-July 2020 $ 9,900.00 $ 9,900.00 9/24/2020 9/11/2020 General Excavating-August/September $ 8,460.00 $ 8,460.00 9/24/2020 9/11/2020 Canaan Springs-August/September $ 720.00 $ 720.00 9/24/2020 Total posted$28,920.00 9/11/2020 Fellowship Bible Church-August $ 1,860.00 $ 1,860.00 100/2020 9/16/2020 General Excavating-September 13,2020 $ 540.00 $ 540.00 9/29/2020 10/6/2020 Navy Federal Credit Union,September $ 81820.00 $ 8,820.00 10/22/2020 10/8/2020 Fellowship Bible Church-September $ 1,680.00 $ 1,680.00 10/26/2020 Total left out of 65K(3;655) 11/13/2020 Navy Federal Credit Union-October $ 8,280.00 $ H,280-00 11/16/2020 Have reached to ask for appropriation 4625 out of the 8280 12/18/2020 Fellowship Bible church-October $ 1,320.00 $ 1,320.00 12/21/2020 12/18/2020 Navy Federal Credit November $ 7,200.00 $ 7,200.00 12/28/2020 12/29/2020 Walmart Store 3344 November $ 2,520.00 $ 2,520.00 12/31/2020 1/6/2021 Fellowship Bible Church-November $ 1,920.00 $ 1,920.00 1/6/2021 $ 1/12/2021 General Excavation Inc-Dec. $ 3,840.00 $ 3,840.00 1/14/2020 $ - 1/21/2021 Fellowship Bible church Dec $ 4,080.00 $ 4,080.00 1/26/2021 1/21/2021 Walmart Store 4514 S 2,520,00 $ 2,520.00 1/26/2021 Total posted$6,600 1113/2021 Parks and Rec S 10,800.00 5 10,.800.00 2/1/2021 2/3/2021 General Excavating $ 2,640.00 $ 2,640.00 2/4/2021 5 S $ 5 w 23 RIF CK COUNTY SHERIFS OF g�QVFI C� �HERdFz �F.RiCk CO G � f Sheriff Lenny Millholland fis Major Steve A. Hawkins 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 TO : Cheryl Shiffler Director of Finance FROM : Sheriff Lenny Millholland SUBJECT : Appropriation of Funds—Surplus funds DATE : February 4,2021 Frederick County Sheriff's Office has received payment in the amount of$5,405.17 from PAYMAC Inc. for the purchase of items sold off the surplus site. The amount of$2325.17 has been posted to 3-010-015020-0007. The remaining amount of$2926.00 was posted to the Treasurer's Office GL. We are requesting the $2325.17 to be appropriated into the line item 31020-5408-000-000 Thank you, LWM/adc c.s. 12/21/20 24 154 From: Angela Carroll To: Sharon Kibler Subject: RE: surplus$$-fin comm Date: Wednesday, February 10,2021 11:02:47 AM We sold Snowblower 1997 Ford F150 Moped 3 Bicycle TO 2010 Hyundai 1997 Nissan We would use the money for equipment for the vehicles that we have to replace. Let me know if there's anything else Thank you Angie Carroll Administrative Assistant Frederick County Sheriff's Office 1080 Coverstone Dr. , Winchester, VA 22602 Email: acarroll(4�fcva.us Tel. 540-504-6534 Fax. 540-504-6400 "Kindness is FREE SPRINKLE that stuff EVERYWHERE" From: Sharon Kibler<skibler@fcva.us> Sent:Wednesday, February 10, 202110:44 AM To: Angela Carroll <acarroll@fcva.us> Subject: surplus $$-fin comm Do you know what was sold and what you are buying with the money? Sharon Kibler I Assistant Finance Director County of Frederick,VA I Finance Department 107 N.Kent St,Winchester,VA 22601 Tel: 540.722.8286 1 Email: skibler(&—fcva.us I Web:www.fcva.us/finance 25 155 Northwestern Regional Adult Detention Center Clay A. Corbin-Superintendent ;�5� GtG 141 Fort Collier Road,Winchester,VA 22603 �\ (540)665-6374 (540)665-1615 FAX MEMORANDUM To: Cheryl Shiffler, Frederick County Finance Director From: Clay Corbin, Interim Superintendent® Date: February 11,2021 Subject: Fund Balance Transfer Request approval to transfer$827,000 from 11-000240-2530, Unreserved Fund Balance, to the following line items: 4-011-033010-3001-000 Professional Health Services $ 637,000 4-011-033010-5404-000 Medical and Laboratory $ 190,000 This request is for unanticipated Inmate Medical Health Care and was approved at the Jail Authority meeting, today, February 11, 2021. Your consideration of this request is most appreciated. "Serving the Crimi iustice System Since 1991" 156 Northwestern Regional Jail Authority Quarterly Meeting January 28, 2021 T 77ANN,., - N OR- 'WESTERN O DETENTION CENTER, Northwestern Regional Jail Authority 1. FY21 Budget Update 2. FY22 Budget Update Northwestern Regional JIMM Jail Authority FY21 Budget U Northwestern Regional Jail Authority Rec'd as of Expected to Explanation if Interest/Federal $ 100,000 $ 3,545 $ 15,000 - $ 85,000 Lower interest rates State - Per diem $ 7,025,000 $ 2,615,161 $ 7,033,000 $ 8,000 and Comp Board Grants $ 365,050 $ 84,129 $ 335,000 - $ 30,050 PAPIS grant had vacancy WR/HEM & $ 506,000 $ 141 ,366 $ 283,500 - $222,500 WR program shut housing fees down - COVID Med $ 72,000 $ 31 ,967 $ 67,000 - $ 5,000 Medical copay copays/Misc collections are down Inmate phone $ 600,000 $ 238,746 $ 545,000 - $ 55,000 Commissions down due to usage Juvenile (food) $ 82,000 $ 28,490 $ 70,000 - $ 12,000 Juvenile count down Locality shares/FB $ 14,634,453 $ 10,738,434 $ 14,634,453 - d raw TOTAL $ 23,384,503 $ 13,881,838 $ 22,982,953 - $ 401,550 Current • EstimatedExpensesfor • of - Over/short -- - Ex• • • • Personnel $ 16,889,519 $ 8,037,096 $ 16,126,900 $ 762,619 20 vacancies Inmate Medical Costs $ 1 ,648,125 $ 1 ,166,221 $ 2,475,100 - $ 826,975 Anthem, Pharmacy and Contract nurses Repair&Maintenance/ $ 471 ,508 $ 156,035 $ 395,208 $ 76,300 $35k is budgeted for contingency;anticipating Contingency Repairs no expenses; some savings on HVAC upgrade Utilities $ 862,775 $ 354,483 $ 970,000 - $ 107,225 water rates increased significantly(should be able to do internal transfers to cover) Contractual/Insurances $ 290,032 $ 174,416 $ 256,735 $ 33,297 Food service $ 1 ,034,348 $ 547,605 $ 1 ,030,000 $ 4,348 Laundry & $ 118,130 $ 78,757 $ 118,130 - housekeeping/Agricultural Office supplies/Copier $ 109,584 $ 37,267 $ 82,225 $ 27,359 lease/Subscriptions/Dues Vehicle Maintenance $ 21 ,000 $ 5,632 $ 10,500 $ 10,500 Bond payments $ 1 ,589,270 $ 811 ,799 $ 1 ,589,270 - Inmate linen/clothing/transports $ 42,000 $ 72 $ 200 $ 41 ,800 Taking those items out of the Canteen Account Police $ 249,898 $ 132,591 $ 175,900 $ 73,998 Training limited supplies/uniforms/training Operating Res/Equipment $ 84,118 $ 18,810 $ 28,310 $ 55,808 oper. Reserve amt less than budgeted due to interest earnings TOTAL $ 23,410,307 $ 11,520,7831 $ 23,258,478 $ 151,829 161 Inmate M costs Anthem expenses for Inmates to date - $446,650 Total budget allocated for Anthem for FY21 - $525,,000 L W unt due June 2020 • • • • • .25July $ • August • • • September $ 158,306. 15 October �rnO.842.31 A� ki **October and November bills have not been paid yet; waiting on credits (est. $315k) from Anthem for inmate claims not approved by the Jail** • Bills for December 2020 — May 2021 estimated at $95k per month Anticipated over budgeted amount by $510k Northwestern Regional y Jail Authorit Historical Anthem Costs: Northwestern Regional y Jail Authorit Inmate Medical costs, continued • Contract Nurses to date - $2865493 • Total budget allocated for Contract Nurses for FY21 - $375,000 • Bills for the remainder of FY21 estimated at $215,000 • Anticipated over budgeted amount by $127k • Anticipate hiring 3 new nurses by April, cutting the contract nurse monthly expense in half • Pharmacy bills to date - $231 ,679 (July — November) • Total budget allocated for Pharmacy bills for FY21 - $384,,000 • Bills for the remainder of FY21 estimated at $342k - • Anticipated over budgeted amount by $190k 01 a, 'i Am�.R i,Ir, Northwestern Regional JailAuthority I Inmate Medical costs, continued • Reasons for extraordinarily high Anthem costs: • Dialysis patients driving up cost. • Higher patient acuity causing need for increase in specialist care. Reasons for pharmacy cost increase: . • Number of inmates on medications increased 16% • Average cost per inmate per month increased 6% • Psychiatric medication cost increased by 6% • Increase in chronic care admissions and chronic care cases. • Increase in amount of psychiatric medications ordered. Northwestern Regional y Jail Authorit FY22 Budget i' Northwestern Regional Jail Authority Jim Personnel $ 16,884,519 $ 17,460,877 $ 576,358 Operating $ 4,869,914 $ 5,407,015 $ 537, 101 Capital $ 1 ,630,070 $ 1 ,652, 183 $ 22, 113 TOTAL $ 23,384,503 $ 24,520,075 $ 1 , 135,572 MAJOR DIFFERENCES IN PERSONNEL COSTS • Health insurance costs increased by 15% $373k • Increased Overtime/Part time (grant funded) by $114k • Increase in Workers Comp rate • Nurse pay increase (approved FY21 ) $83k *****NO MERIT/COLA INCLUDED IN THIS DRAFT****** i' Northwestern Regional y Jail Authorit DIFFERENCES IN OPERATING COSTS • Increased Anthem expenses • Surveillance Cameras $58k • Increased Water & Sewer $115k • Increased Food costs $23k • Increased Pharmacy costs $66k • Increased Housekeeping/Janitorial supplies $124k (gloves $70k) • Increased Ammo/Police supplies T,64k Northwestern Regional JIMM Jail Authority DIFFERENCES IN CAPITAL COSTS • Increase bond payment due Increase in copier lease (new contract) $10, . Splunk server — data analysis $6,000 Northwestern Regional y Jail Authorit • 1 1 � Clarke $ 476,172 $ 504,389 $ 28,217 County (3.600) (3.730) Fauquier $ 2,357,055 $ 2,446,221 $ 89, 166 County (17.820) (18.090) Frederick $ 5,520,958 $ 5,725,428 $ 204,470 County (41 .740) (42.340) Winchester $ 4,872,834 $ 4,846,465 $ -26,369 (36.840) (35.840) 41 • • . . • • Locality Clarke $ 16,185 $ 26,974 County Fauquier $ 78,493 $ 130,821 County Frederick $ 183,713 $ 306,188 County Winchester $ 155,510 $ 259,182 42 172 BUDGET TRANSFERS JANUARY 2021 DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT 1/11/2021 OTHER TO COVER DEFICIT IN PROFESSINAL SERVICES 1224 5302 000 000 (191.15) OTHER 1224 3002 000 000 191.15 OTHER 1224 5307 (1,857.00) OTHER 1224 3002 000 000 1,857.00 OTHER 1224 5308 000 000 (734.00) OTHER 1224 3002 000 000 734.00 BOARD OF SUPERVISORS 1101 5506 000 000 (1,243.00) OTHER 1224130021 000 0001 1,243.00 1/13/2021 COUNTY OFFICE BUILDINGS/COURTHOUSE INSUFFIENT FUNDS TO COVER MICROMAIN MAINTENANCE 4304 3004 000 001 (240.00( COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3002 000 000 240.00 1/20/2021 OTHER PAY PROFESSIONAL SERVICES INVOICES 1224 3002 000 000 12,313.00 TRANSFERS/CONTINGENCY 9301 5890 000 000 (12,313.00( 1/26/2021 TRANSFERS/CONTINGENCY EQUIPMENT FOR(3)DURANGOS AND A TAHOE 9301 5890 000 000 (40,944.90( SHERIFF 3102 8005 000 000 40,944.69 1/26/2020 CLEARBROOK PARK TO COVER ADDITIONAL SUPPLIES NEEDED 7109 5407 000 000 (1,000.00( CLEARBROOK PARK 7109 5412 000 000 1,000.00 1/26/2020 CLEARBROOK PARK TO COVER ADDITIONAL WORK NEEDED 7109 5407 000 000 (1,500.00) CLEARBROOK PARK 7109 3004 000 003 1,500.00 1/27/2021 REGISTRAR BOARD ACTION 1/27/21 NEW POSTION 1302 1001 000 003 14,496.25 REGISTRAR 1302 2001 000 000 1,108.96 REGISTRAR 1302 2002 000 000 1,662.72 REGISTRAR 1302 2005 000 000 5,166.67 REGISTRAR 1302120061 000 0001 194.25 REGISTRAR 1302 2011 000 000 13.15 ELECTORAL BOARD AND OFFICIALS 1301 1006 000 002 (14,000.00) ELECTORAL BOARD AND OFFICIALS 1301 1005 000 000 (6,000.00) ELECTORAL BOARD AND OFFICIALS 1301 1003 000 000 (2,642.00) 1/27/2021 ANIMAL SHELTER COVER COST TO REPAIR HEAT EXCHANGE 4305 5413 000 000 (2,500.00) ANIMAL SHELTER 4305 3004 000 000 2,500.00 ANIMAL SHELTER 4305 3002 000 000 (2,500.00) ANIMAL SHELTER 4305130041 000 000 2,500.00 1/31/2021 FIRE AND RESCUE PROMOTIONS 1/21 3505 1007 000 001 (4,376.00) FIRE AND RESCUE 3505 1001 000 079 4,376.00 FIRE AND RESCUE 3505 1007 000 001 (3,028.00) FIREAND RESCUE 3505 1001 000 000 3,028.00 FIRE AND RESCUE 3505 1007 000 000 (3,422.00) FIRE AND RESCUE 3505 1001 000 000 3,422.00 FIRE AND RESCUE 3505 1007 000 000 (3,648.00) FIRE AND RESCUE 3505 1001 000 000 3,648.00 FIRE AND RESCUE 3505 1007 000 000 (3,414.00) FIRE AND RESCUE 35051001 000 000 3,414.00 FIRE AND RESCUE 35051007 000 000 (2,954.00) FIRE AND RESCUE 35051001 000 000 2,954.00 FIRE AND RESCUE 35051007 000 000 (1,855.00) FIRE AND RESCUE 35051001 000 000 1,855.00 FIRE AND RESCUE 35051007 000 000 (1,843.00) FIRE AND RESCUE 35051001 000 000 1,843.00 FIRE AND RESCUE 35051007 000 000 (2,330.00) FIRE AND RESCUE 35051001 0001 0001 2,330.00 FIRE AND RESCUE 3505 1007 000 000 (2,317.00) FIRE AND RESCUE 35051001 000 000 2,317.00 FIRE AND RESCUE 35051007 000 000 (2,624.00) FIRE AND RESCUE 35051001 000 000 2,624.00 FIRE AND RESCUE 35051007 000 000 (2,250.00) FIRE AND RESCUE 35051001 000 000 2,250.00 FIRE AND RESCUE 35051007 000 000 (3,758.00) FIRE AND RESCUE 35051001 000 000 3,758.00 SHERIFF 3102 1002 0001 000 (1,324.00) SHERIFF 3102 1001 000 000 1,324.00 2/4/2021 PUBLIC SAFETY COMMUNICAITONS COVER INVOICES 3506 5401 000 000 (61.00) PUBLIC SAFETY COMMUNICAITONS 3506 3006 000 000 61.00 43 173 County of Frederick General Fund January 31,2021 ASSETS FY21 FY20 Increase 1/31/21 1/31/20 (Decrease) Cash and Cash Equivalents 47,716,946.77 47,500,918.78 216,027.99 *A Petty Cash 1,555.00 1,555.00 0.00 Receivables: Receivable Arrears Pay Deferred 446,009.60 501,286.90 (55,277.30) *B Taxes,Commonwealth,Reimb.P/P 3,737,672.01 3,957,313.74 (219,641.73) Streetlights 612.37 711.36 (98.99) Miscellaneous Charges 51,879.65 28,020.96 23,858.69 Due from Fred.Co.San.Auth. 0.00 657,083.23 (657,083.23) Prepaid Postage 966.69 3,062.60 (2,095.91) GL controls(est.rev/est.exp) (19,251,503.95) (14,391,451.31) (4,860,052.64) (1)Attached TOTAL ASSETS 32,704,138.14 38,258,501.26 (5,554,363.12) LIABILITIES Accrued Wages Payable 1,532,417.87 1,439,785.27 92,632.60 "B Retainage Payable 60,658.15 91,663.30 (31,005.15) Performance Bonds Payable 641,377.46 945,014.05 (303,636.59) Taxes Collected in Advance 338,146.97 280,038.18 58,108.79 Deferred Revenue 3,789,834.26 3,979,708.07 (189,873.81) "C TOTAL LIABILITIES 6,362,434.71 6,736,208.87 (373,774.16) EQUITY Fund Balance Reserved: Encumbrance General Fund 1,135,062.47 583,240.63 551,821.84 (2)Attached Conservation Easement 4,779.85 4,779.85 0.00 Peg Grant 457,784.03 371,751.60 86,032.43 Prepaid Items 949.63 949.63 0.00 Advances 657,083.23 657,083.23 0.00 Courthouse Fees 487,960.80 453,620.55 34,340.25 Animal Shelter 1,209,505.42 1,181,179.07 28,326.35 Sheriffs Reserve 1,000.00 1,000.00 0.00 Proffers 4,085,258.38 6,323,097.26 (2,237,838.88) (3)Attached Parks Reserve 86,948.99 17,174.06 69,774.93 E-Summons Funds 164,573.40 69,760.08 94,813.32 VDOT Revenue Sharing 436,270.00 436,270.00 0.00 Undesignated Adjusted Fund Balance 17,614,527.23 21,422,386.43 (3,807,859.20) (4)Attached TOTAL EQUITY 26,341,703.43 31,522,292.39 (5,180,588.96) TOTAL LIAB.&EQUITY 32,704,138.14 38,258,501.26 (5,554,363.12) NOTES: *A Cash increase includes an increase in transfers and decreases in fund balance,revenue,and expenditures. (refer to the comparative statement of revenues,expenditures,transfers,and change in fund balance). "B Frederick County has converted to an arrears payroll schedule. *C Deferred revenue includes taxes receivable,street lights,misc.charges,dog tags and motor vehicle registration fees. 44 174 BALANCE SHEET (1)GL Controls FY21 FY20 Inc/(Decrease) Estimated Revenue 197,740,797 190,799,956 6,940,841 Appropriations (100,917,032) (93,506,626) (7,410,406) Est.Transfers to Other Funds (117,210,331) (116,051,677) (1,158,654) Est.Transfers From Other Funds 3,783,655 (3,783,655) Encumbrances 1,135,062 583,241 551,822 (19,251,504) (14,391,451) (4,860,053) (2)General Fund Purchase Orders 1/31/21 Amount Cares Act Funds Indicated by Asterisk* Animal Shelter 30,620.82 2021 Ford Explorer County Office Buildings 7,065.00 Bowman Library BAS Upgrade Control 216,060.93 Atmosair Bi-Polar Ionization System for HVAC Systems at County Facilities Fire and Rescue 27,947.00 Uniforms 4,172.70 Quarterly Air Testing and Annual Compressor Maintenance 11,792.50 Scott Respirator Adapters and Filters 43,994.00 Kappler Gowns 7,094.00 Leonard Custom Cargo Trailer 64,053.90 (2)F250 3/4 Ton Pick Up Crew Cab 25,412.24 (2)Porta Respirators 5,417.50 Training Room Smart System Installation* IT 340,837.90 PSB Security Cameras,AS Video Intercom,Round Hill Access Control Cards Parks and Recreation 3,808.75 Ballfield Diamond Mix 10,071.00 Power Pole Relocation for Volleyball Court 2,749.50 Broyhill Stadium Sprayer(Clearbrook) 13,333.00 Hustler 72"Z Mower(Clearbrook) 33,000.40 Ventrac w/Tough Cut and Finish(Sherando) 2,749.50 Broyhill Stadium Sprayer( (Sherando) 13,082.00 Hustler Z Mower(Sherando) 15,222.40 Turf Seed,Fertilizer,and Fungicide Public Works 29,325.40 2021 Chevrolet Colorado Reassessment 28,912.40 2021 Chevrolet Colorado Sheriff 7,809.80 Ammunition 5,263.02 Body Armour Vests with Carriers 11,542.70 Advanced Pole Camera 62,256.87 Taser Upgrade 88,971.24 Emergency Equipment 5,296.00 (2)2019 F150 Bed C/C 5.5 17,200.00 Install Emergency Equipment Total 1,135,062.47 Designated (3)Proffer Information Other SCHOOLS PARKS FIRE&RESCUE Projects TOTAL Balance 1/31/21 1,039,211.95 261,023.70 749,574.47 2,035,448.26 4,085,258.38 Designated Other Projects Detail Administration 412,304.94 Bridges 16,214.32 Historic Preservation 129,000.00 Library 278,357.00 Rt.50 Trans.lmp. 10,000.00 Rt.50 Rezoning 25,000.00 Rt.656&657 Imp. 25,000.00 RT.277 162,375.00 Sheriff 122,557.00 Solid Waste 12,000.00 Stop Lights 52,445.00 Treasurer 700.00 Freedom Manor Transportation 4,250.00 BPG Properties/Rt.11 Corridor 330,000.00 Blackburn Rezoning 452,745.00 Clearbrook Bus.Ctr.Rezoning 2,500.00 Total 2,035,448.26 Other Proffers 1/31/21 (4)Fund Balance Adjusted Beginning Balance 1/31/21 40,651,556.53 Revenue 1/21 95,942,591.04 Expenditures 1/21 (50,568,871.01) Transfers 1/21 (68,410,749.33) Ending Balance 1/31/21 17,614,527.23 45 175 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance January 31,2021 FY21 FY20 YTD REVENUES: 1/31/21 1/31/20 Actual Appropriated Actual Actual Variance General Property Taxes 135,657,816.00 61,299,561.72 58,801,179.99 2,498,381.73 (1) Other local taxes 39,705,976.00 16,517,860.71 16,219,905.59 297,955.12 (2) Permits&Privilege fees 2,266,235.00 1,281,087.28 1,301,684.73 (20,597.45) (3) Revenue from use of money and property 1,395,998.80 176,443.15 739,620.02 (563,176.87) (4) Charges for Services 3,498,694.00 1,102,029.76 1,830,968.20 (728,938.44) *1 Miscellaneous 591,470.81 336,763.64 261,673.87 75,089.77 Recovered Costs 1,910,958.00 1,416,794.54 1,317,251.75 99,542.79 (5) Proffers 872,817.16 1,117,521.47 (244,704.31) (5) Intergovernmental: Commonwealth 12,481,872.44 12,832,951.64 13,062,167.18 (229,215.54) (6) Federal 157,474.73 22,296.44 115,563.36 (93,266.92) (7) Insurance Recoveries 0.00 9,684.00 7,703.11 1,980.89 Transferred from Cares Act 74,301.00 74,301.00 3,783,654.99 (3,709,353.99) *2 TOTAL REVENUES 197,740,796.78 95,942,591.04 98,558,894.26 (2,616,303.22) EXPENDITURES: General Administration 14,988,246.55 9,258,324.62 11,017,648.19 (1,759,323.57) Judicial Administration 3,138,849.42 1,624,313.24 1,663,042.02 (38,728.78) Public Safety 44,427,824.14 25,982,239.34 25,338,192.78 644,046.56 Public Works 6,393,201.32 3,271,403.16 2,874,267.69 397,135.47 Health and Welfare 11,203,633.00 5,456,631.13 5,162,733.71 293,897.42 Education 81,308.00 40,654.00 40,654.00 0.00 Parks, Recreation, Culture 7,863,509.09 3,472,162.15 4,368,671.19 (896,509.04) Community Development 2,233,723.91 1,463,143.37 873,898.59 589,244.78 TOTAL EXPENDITURES 90,330,295.43 50,568,871.01 51,339,108.17 (770,237.16) (8) OTHER FINANCING SOURCES( USES): Operating transfers from/to 127,797,067.77 68,410,749.33 65,170,286.43 3,240,462.90 (9) Excess(deficiency)of revenues&other sources over expenditures &other uses (20,386,566.42) (23,037,029.30) (17,950,500.34) 5,086,528.96 Fund Balance per General Ledger 40,651,556.53 39,372,886.77 1,278,669.76 Fund Balance Adjusted to reflect 17,614,527.23 21,422,386.43 (3,807,859.20) Income Statement 12/31/20 *1 Decrease in Parks and Recreation Fees. *2 Transferred from the Board of Supervisors Funds' 46 176 (1)General Property Taxes FY21 FY20 Increase/Decrease Real Estate Taxes 32,540,262 31,671,502 868,760 Public Services 1,255,048 1,422,115 (167,066) Personal Property 26,392,218 24,728,259 1,663,959 Penalties and Interest 834,460 728,568 105,892 Credit Card Chgs./Delinq.Advertising 3,034 (839) 3,873 Adm.Fees For Liens&Distress 274,539 251,576 22,964 61,299,562 58,801,180 2,498,382 (2)Other Local Taxes Local Sales Tax 7,417,597.76 6,785,311.14 632,286.62 Communications Sales Tax 424,479.86 472,615.41 (48,135.55) Utility Taxes 1,628,449.99 1,692,821.02 (64,371.03) Business Licenses 1,841,147.60 2,194,340.73 (353,193.13) Auto Rental Tax 94,740.11 88,999.73 5,740.38 Motor Vehicle Licenses Fees 438,933.88 473,657.65 (34,723.77) Recordation Taxes 1,707,676.61 1,289,111.10 418,565.51 Meals Tax 21553,922.60 2,718,502.24 (164,579.64) Lodging Tax 395,395.88 489,670.78 (94,274.90) Street Lights 11,466.42 10,915.79 550.63 Star Fort Fees 4,050.00 3,960.00 90.00 Total 16,517,860.71 16,219,905.59 297,955.12 (3)Permits&Privileges Dog Licenses 21,586.00 21,680.00 (94.00) Land Use Application Fees 4,225.00 3,300.00 925.00 Transfer Fees 2,571.30 2,155.50 415.80 Development Review Fees 211,475.50 215,835.80 (4,360.30) Building Permits 762,400.52 787,568.76 (25,168.24) 2%State Fees 1,713.96 4,491.67 (2,777.71) Electrical Permits 64,677.00 82,624.00 (17,947.00) Plumbing Permits 18,617.00 18,539.00 78.00 Mechanical Permits 70,457.00 56,032.00 14,425.00 Sign Permits 2,900.00 4,825.00 (1,925.00) Commerical Burning - 50.00 (50.00) Explosive Storage Permits - 200.00 (200.00) Blasting Permits 430.00 195.00 235.00 Institutional Inspections Permit 2,350.00 - 2,350.00 Land Disturbance Permits 117,284.00 103,088.00 14,196.00 Residential Pump and Haul Fee 200.00 - 200.00 Transfer Development Rights - 1,100.00 (1,100.00) Small Cell Tower Permit 200.00 - 200.00 Total 1,281,087.28 1,301,684.73 (20,597.45) (4)Revenue from use of Money 78,424.74 665,119.79 (586,695.05) *1 Property 98,018.41 74,500.23 23,518.18 Total 176,443.15 739,620.02 (563,176.87) *1 Difference is due to lower interest rates. 47 177 (5)Recovered Costs FY21 FY20 Increase/Decrease 1/31/2021 1/31/2020 Recovered Costs Treasurer's Office - 30,561.00 (30,561.00) Recovered Costs Social Services 40,488.60 25,789.33 14,699.27 Purchasing Card Rebate 180,864.99 216,723.44 (35,858.45) Recovered Costs-IT/GIS 27,261.00 27,261.00 Recovered Costs-F&R Fee Recovery 344,553.12 319,303.79 25,249.33 Recovered Cost Fire Companies 173,664.17 173,429.97 234.20 Recovered Costs Sheriff 93,025.00 71,637.50 21,387.50 Reimbursement Circuit Court 4,706.47 4,981.97 (275.50) Reimb.Public Works/Planning Clean Up 1,400.00 725.00 675.00 Clarke County Container Fees 43,852.81 33,372.44 10,480.37 City of Winchester Container Fees 33,314.93 19,889.10 13,425.83 Refuse Disposal Fees 79,601.11 59,016.19 20,584.92 Recycling Revenue 16,580.50 14,543.16 2,037.34 Sheriff Restitution 285.45 250.60 34.85 Container Fees Bowman Library 802.94 1,242.22 (439.28) Restitution-Other - 3,180.00 (3,180.00) Litter-Thon/Keep VA Beautiful Grant - 750.00 (750.00) Reimb.of Expenses Gen.District Court 9,436.56 15,425.69 (5,989.13) Reimb.Task Force 43,245.02 42,107.12 1,137.90 Reimb.Elections 5,230.00 1,802.57 3,427.43 Westminister Canterbury Lieu of Tax 18,961.80 18,961.80 Labor-Grounds Maint.Fred.Co.Schools 208,669.51 107,404.78 101,264.73 Comcast PEG Grant 65,235.50 67,192.00 (1,956.50) Fire School Programs 10,610.00 9,829.00 781.00 Clerks Reimbursement to County 6,751.10 5,811.15 939.95 Equip-Grounds Maint.Fred.Co.Schoolds - 33,500.27 (33,500.27) Reimb.Sheriff 8,253.96 12,560.66 (4,306.70) Subtotal Recovered Costs 1,416,794.54 1,317,251.75 99,542.79 Proffer Redbud Run - 19,362.00 (19,362.00) Proffer Southern Hills 185,294.63 198,073.57 (12,778.94) Proffer Snowden Bridge 502,834.13 635,014.98 (132,180.85) Proffer Cedar Meadows 68,334.00 122,025.00 (53,691.00) Proffer Madison Village 108,854.40 - 108,854.40 Proffer Freedom Manor 7,500.00 1,750.00 5,750.00 Proffer The Village At Middletown I - 141,295.92 1 (141,295.92) Subtotal Proffers 872,817.16 1,117,521.47 (244,704.31) Grand Total 2,289,611.70 2,434,773.22 (145,161.52) 48 178 (6)Commonwealth Revenue FY21 FY20 1/31/2021 1/31/2020 Increase/Decrease Motor Vehicle Carriers Tax 35,394.04 36,457.81 (1,063.77) Mobile Home Titling Tax 55,025.84 82,594.44 (27,568.60) Recordation Taxes - 321,775.14 (321,775.14) *1 P/P State Reimbursement 6,526,528.18 6,526,528.18 - State Noncateforical Funding 32,976.00 - 32,976.00 Shared Expenses Comm.Atty. 267,401.37 279,268.17 (11,866.80) Shared Expenses Sheriff 1,314,661.39 1,279,408.65 35,252.74 Shared Expenses Comm.of Rev. 110,399.15 116,024.15 (5,625.00) Shared Expenses Treasurer 86,723.78 86,552.95 170.83 Shared Expenses Clerk 224,754.22 226,546.43 (1,792.21) Public Assistance Grants 3,024,016.85 3,076,097.53 (52,080.68) Litter Control Grants 14,931.00 13,000.00 1,931.00 Four-For-Life Funds 96,393.44 - 96,393.44 Emergency Services Fire Program 286,630.00 273,930.00 12,700.00 DMV Grant Funding 9,436.69 13,641.39 (4,204.70) Parks State Grants 69,351.58 190,845.50 (121,493.92) State Grant Emergency Services 135,825.46 39,646.20 96,179.26 Sheriff State Grants 12,086.66 57,686.10 (45,599.44) JJC Grant Juvenile Justice 96,269.00 96,269.00 Rent/Lease Payments 135,595.08 155,333.61 (19,738.53) Wireless 911 Grant 138,532.61 133,389.05 5,143.56 State Forfeited Asset Funds 8,675.30 5,185.00 3,490.30 Victim Witness-Commonwealth Office 151,344.00 51,987.88 99,356.12 Total 12,832,951.64 13,062,167.18 (229,215.54) *I Recordation Taxes will not be distributed from the Commonwealth in FY21. 49 179 County of Frederick General Fund January 31, 2021 (7) Federal Revenue FY21 FY20 Increase/Decrease Payments in Lieu of Taxes - 142.00 (142.00) Federal Forfeited Assets 5,349.82 51,054.15 (45,704.33) Housing Illegal Aliens-Federal - 41,607.00 (41,607.00) Federal Funds Sheriff 16,946.62 22,760.21 (5,813.59) Total 22,296.44 115,563.36 (93,266.92) (8) Expenditures Expenditures decreased $770,237.16. General Administration decreased $1.7 million and Reflect the purchase of Sunnyside Plaza for $2.1 million in the previous year. Public Safety increased $644,046.56 and includes a $286,630 contribution to the Fire Program and an increase for the local contribution to the Jail of$337,065 over the previous year. Public Works increased $397,135.47 and includes $389,218.53 for the Albin Compactor Site. The Parks and Recreation decrease of$896,509.04 was impacted by the Clearbrook Park Parking Expansion Project and the Sherando Park Recreation Access Project in FY20. Community Development increased $589,244.78 and reflects the $614,301.00 budgeted transfer to the Economic Development Authority. The transfers decreased $3,240,462.90. See Chart below: (9)Transfers Increased $3,240,462.90 FY21 FY20 Increase/Decrease Transfer to School Operating Fund 45,846,367.24 43,795,984.71 2,050,382.53 *1 Transfer to Debt Service Schools 8,542,765.50 8,124,150.00 418,615.50 Transfer to Debt Service County 1,768,789.26 1,742,244.73 26,544.53 *2 Operational Transfers 97,792.52 (413.01) 98,205.53 *3 Reserve for Merit/COLA Increases 30,159.50 3,800.00 26,359.50 Reserve for Capital 13,004,306.00 11,504,520.00 1,499,786.00 Operational Contingency 1 (879,430.69) - 1 (879,430.69) *4 Total 1 68,410,749.33 1 65,170,286.43 1 3,240,462.90 *1 School Operating FY21 includes$1,397,457.67 C/F Encumbrances and $294,942.57 for FY20 unspent restricted funds. Additionally, $44,153,967.00 for half of the School Operating. The FY20 total was$225,545.15 C/F Encumbrances and $347,857.06 represents restricted grant funds received and $43,222,582.50 for half of the School Operating. *2 Payments include the Bowman Library,the City of Winchester for Courtroom, Roof,and HVAC Projects, Millwood Station, Roundhill, Public Safety,and the Animal Shelter. *3 Timing of Insurance Charge Outs. *4 Reimburse Contingency for Capital. 50 180 County of Frederick FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER January 31, 2021 ASSETS FY21 FY20 Increase 12/31/2020 1/31/20 (Decrease) Cash 10,893,600.04 11,426,724.98 (533,124.94) *1 Receivable Arrears Pay Deferred 117,989.36 134,270.88 (16,281.52) Receivables Other 0.00 0.00 0.00 GL controls(est.rev/est.exp) (1,460,337.56) (2,114,704.10) 654,366.54 TOTAL ASSETS 9,551,251.84 9,446,291.76 104,960.08 LIABILITIES Accrued Wages Payable 440,238.90 425,780.15 14,458.75 Accrued Operating Reserve Costs 2,679,115.00 2,614,497.00 64,618.00 TOTAL LIABILITIES 3,119,353.90 3,040,277.15 79,076.75 EQUITY Fund Balance Reserved Encumbrances 7,000.00 60,398.99 (53,398.99) Undesignated Fund Balance 6,424,897.94 6,345,615.62 79,282.32 *2 TOTAL EQUITY 6,431,897.94 6,406,014.61 25,883.33 TOTAL LIABILITY & EQUITY 9,551,251.84 9,446,291.76 104,960.08 NOTES: *1 Cash decreased $533,124.94. Refer to the following page for comparative statement of revenues and expenditures and changes in fund balance. *2 Fund balance increased $79,282.32. The beginning balance was $6,695,415.04 and includes adjusting entries, budget controls FY21($1,441,534.00), and the year to date revenue less expenditures $1,171,016.90. Current Unrecorded Accounts Receivable- FY21 Prisoner Billing: 19,527.07 Compensation Board Reimbursement 1/21 504,590.92 Total 524,117.99 51 181 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance January 31, 2021 FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FY21 FY20 REVENUES: 1/31/21 1/31/20 YTD Actual Appropriated Actual Actual Variance Credit Card Probation - 288.55 269.80 18.75 Interest 100,000.00 8,212.08 72,435.18 (64,223.10) Salvage/Surplus - - 475.00 (475.00) Supervision Fees 87,376.00 17,877.50 25,992.50 (8,115.00) Drug Testing Fees 1,000.00 90.00 - 90.00 Work Release Fees 380,000.00 115,181.27 197,638.44 (82,457.17) Prisoner Fees From Other Localities 0.00 - 79.32 (79.32) Federal Bureau Of Prisons 0.00 330.00 1,430.00 (1,100.00) Local Contributions 7,706,061.00 5,779,545.75 5,679,402.75 100,143.00 Miscellaneous 14,000.00 8,540.18 9,051.61 (511.43) Phone Commissions 600,000.00 238,746.40 364,890.77 (126,144.37) Food &Staff Reimbursement 82,000.00 28,489.97 41,188.43 (12,698.46) Elec.Monitoring Part.Fees 126,000.00 36,168.41 36,432.31 (263.90) Share of Jail Cost Commonwealth 1,275,000.00 659,420.00 623,172.99 36,247.01 Medical & Health Reimb. 58,000.00 23,426.90 25,768.73 (2,341.83) Shared Expenses CFW Jail 5,750,000.00 2,877,794.92 2,836,547.64 41,247.28 State Grants 365,050.00 158,798.00 182,416.00 (23,618.00) D.J.C.P. Grant 0.00 0.00 0.00 0.00 Local Offender Probation 247,933.00 138,148.00 134,520.00 3,628.00 Bond Proceeds 0.00 0.00 1,236,568.99 (1,236,568.99) Transfer From General Fund 5,520,958.00 4,140,718.50 3,803,653.50 337,065.00 TOTAL REVENUES 22,313,378.00 14,231,776.43 15,271,933.96 (1,040,157.53) EXPENDITURES: 23,780,715.56 13,060,759.53 12,316,667.79 744,091.74 Excess(Deficiency)of revenues over expenditures (1,467,337.56) 1,171,016.90 2,955,266.17 (1,784,249.27) FUND BALANCE PER GENERAL LEDGER 5,253,881.04 3,390,349.45 1,863,531.59 Fund Balance Adjusted To Reflect 6,424,897.94 6,345,615.62 79,282.32 Income Statement 1/31/21 _ 52 182 County of Frederick Fund 12 Landfill January 31, 2021 FY21 FY20 Increase ASSETS 1/31/21 1/31/20 (Decrease) Cash 37,112,980.68 37,580,909.20 (467,928.52) Receivables: Accounts Receivable 2,635.51 3,457.40 (821.89) Fees 851,240.19 612,219.53 239,020.66 *1 Receivable Arrears Pay Deferred 21,520.06 24,905.02 (3,384.96) Allow.Uncollectible Fees (84,000.00) (84,000.00) 0.00 Fixed Assets 56,682,005.22 52,132,978.40 4,549,026.82 Accumulated Depreciation (35,591,828.07) (33,332,386.56) (2,259,441.51) GL controls(est.rev/est.exp) (2,665,453.50) (3,590,102.30) 924,648.80 TOTAL ASSETS 56,329,100.09 53,347,980.69 2,981,119.40 LIABILITIES Accounts Payable - - Accrued VAC.Pay and Comp TimePay 195,919.35 175,948.75 19,970.60 Accrued Remediation Costs 14,012,177.36 13,590,045.91 422,131.45 *2 Deferred Revenue Misc.Charges 2,635.51 3,457.40 (821.89) Accrued Wages Payable 57,529.70 55,847.62 1,682.08 TOTAL LIABILITIES 14,268,261.92 13,825,299.68 441,280.16 EQUITY Fund Balance Reserved: Encumbrances 6,244.50 0.00 6,244.50 *3 Land Acquisition 1,048,000.00 1,048,000.00 0.00 New Development Costs 3,812,000.00 3,812,000.00 0.00 Environmental Project Costs 1,948,442.00 1,948,442.00 0.00 Equipment 3,050,000.00 3,050,000.00 0.00 Undesignated Fund Balance 32,196,151.67 29,664,239.01 2,531,912.66 *4 TOTAL EQUITY 42,060,838.17 39,522,681.01 2,538,157.16 TOTAL LIABILITY AND EQUITY 56,329,100.09 53,347,980.69 2,981,119.40 NOTES: *1 Landfill receivables increased$239,020.66. Landfill fees at 1/21 were$582,459.27 compared to$588,870.60 at 1/20 for a decrease of$6,411.33. Delinquent fees at 1/21 were$339,990.08 compared to$25,132.33 at 1/20 for an increase of$314,857.75. *2 Remediation increased$422,131.45 that includes$316,375.00 for post closure and$105,756.45 in interest. *3 The encumbrance balance at 1/31/21 was$6,244.50 for an upgrade to sofware(Cares Act funds). *4 Fund balance increased$2,531,912.66. The beginning balance was$34,554,088.65 and includes adjusting entries,budget controls for FY21($1,273,430.00),C/F($1,327,298.00),and$242,791.02 for a year to date revenue less expenses. 53 183 County of Frederick Comparative Statement of Revenue,Expenditures and Changes in Fund Balance January 31, 2021 FUND 12 LANDFILL FY21 FY20 YTD REVENUES 1/31/21 1/31/20 Actual Appropriated Actual Actual Variance Credit Card Charges 0.00 3,370.67 3,970.55 (599.88) Interest on Bank Deposits 300,000.00 24,864.76 253,386.71 (228,521.95) Salvage and Surplus 110,000.00 92,215.80 70,365.70 21,850.10 Sanitary Landfill Fees 7,268,650.00 3,973,619.70 3,851,983.14 121,636.56 Charges to County 0.00 396,734.85 346,806.22 49,928.63 Charges to Winchester 0.00 126,547.35 99,225.80 27,321.55 Tire Recycling 181,640.00 196,206.52 204,191.95 (7,985.43) Reg.Recycling Electronics 80,000.00 22,660.00 29,269.00 (6,609.00) Greenhouse Gas Credit Sales 10,000.00 0.00 3,200.00 (3,200.00) Miscellaneous 0.00 30.00 150.00 (120.00) Renewable Energy Credits 55,714.00 6,269.90 34,158.90 (27,889.00) Landfill Gas To Electricity 367,920.00 187,806.44 139,379.42 48,427.02 Insurance Recoveries 0.00 0.00 0.00 0.00 TOTAL REVENUES 8,373,924.00 5,030,325.99 5,036,087.39 (5,761.40) Operating Expenditures 5,840,465.00 2,322,328.25 2,497,589.43 (175,261.18) Capital Expenditures 5,205,157.00 2,465,206.72 3,081,572.06 (616,365.34) TOTAL Expenditures 11,045,622.00 4,787,534.97 5,579,161.49 (791,626.52) Excess(defiency)of revenue over expenditures (2,671,698.00) 242,791.02 (543,074.10) 785,865.12 Fund Balance Per General Ledger 31,953,360.65 30,207,313.11 1,746,047.54 FUND BALANCE ADJUSTED 32,196,151.67 29,664,239.01 2,531,912.66 54 184 County of Frederick,VA Report on Unreserved Fund Balance February 11,2021 Unreserved Fund Balance,Beginning of Year,July 1,2020 51,749,766 Prior Year Funding&Carryforward Amounts C/F forfeited asset funds-Sheriff (27,262) C/F forfeited asset funds-Comm Atty (35,508) C/F Albin convenience center (250,000) C/F Fire Company Capital (168,999) Reserve F&R proffer (15,000) C/F unfinished maintenance projects (51,281) C/F Chesapeake Bay grant (2,495) C/F Sheriff insurance proceeds for impound lot bldg (40,021) C/F Old Charlestown Rd park (152,890) Reduce P&R retainage 31,005 CARES expenses 288,351 Sheriff grants received for budgeted expenses 48,086 Reserve P&R SGEMF (66,669) C/F school restricted funds (294,943) AA: FY20 CARES funds-public safety salaries 3,861,389 AA: Sanitation Authority debt write-off per agreement (657,083) 2,466,680 Other Funding/Adjustments Airport Capital local share (414,376) No Excuse Early Voting (94,577) DHCD grant Inspections (1,650) COR refund-Toyota Lease Trust (6,627) COR refund-disabled veteran (5,264) COR refund-Artisan Plumbing (6,254) COR refund- Brian Omps Towing (3,660) COR refund- Fernando Velasco (3,808) COR refund- Lease Plan USA (25,297) COR refund-disabled veteran (5,912) COR refund-CAB East LLC (5,945) COR refund-Toyota Lease Trust (7,638) VDEM SHSP grant 60,000 Transfer to County Capital Fund (F/B above 20%) (9,800,000) COR refund-Toyota Lease Trust (6,068) COR refund-disabled veteran (10,437) COR refund-ARI Fleet (7,005) VJCCCA return upsent FY20 funds (16,065) Transfer to County Capital Fund (F/B above 20%) (3,204,306) (13,564,890) Fund Balance,February 11,2021 40,651,556 55 185 'r ` r Board of Supervisors Agenda Item Detail Meeting Date: February 24, 2021 ��Gt• Agenda Section: Committee Business - Human Resources Committee Title: Approval to change the title and the salary of Park Technician (Range 3) to Assistant Park Manager (Range 5) The Human Resources Committee recommends approval. Attachments: BOS02-24-21 HRCommitteeReport12February2021.pdf 186 HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS Friday, February 12,2021 9:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Human Resources Committee meeting was held in the First Floor Boardroom at 107 North Kent Street on Friday, February 12,2021,at 9:00 a.m. ATTENDEES: Committee Members Present: Bob Wells,Chairman; Dave Stegmaier; Don Butler; and Beth Lewin. Staff present: Michael Marciano, Human Resources Director; Kris Tierney,County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,County Attorney;Jason Robertson, Director of Parks& Recreation; Cory Smith, Parks Superintendent; Delsie Jobe, Department of Social Services Administrative Services Manager; and DeLois Blevins, Human Resources Manager. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS 1. Jason Robertson, Director of Parks& Recreation,and Cory Smith, Parks Superintendent,sought approval to change the title and the salary of its Park Technician (Range 3)to Assistant Park Manager(Range 5) (Exhibit A).The committee recommends approval. 2. Jay Tibbs, Deputy County Administrator,submitted a nomination for Employee of the Month for Lydia Delgros(Exhibit B).The committee recommends approval of Lydia Delgros as the February 2021 Employee of the Month. ITEM FOR INFORMATION PURPOSES ONLY N/A Respectfully submitted, HUMAN RESOURCES COMMITTEE Bob Wells,Chairman Don Butler Beth Lewin Doug McCarthy Kim McDonald Dave Stegmaier By Michael J. Marciano, Director of Human Resources 187 Exhibit A Request for Range and Title Change by Parks & Recreation Department February 12, 2021 HR Committee Meeting 188 CO w� 00- COUNTY of FREDERICK Parks and Recreation Department `4GLq, 1738 540/665-5678 Fax: 540/665-9687 E-mail: fcprd@fcva.us M E M O R A N D U M www.fcprd.net TO : Human Resource Committee FROM: Jason Robertson Director SUBJ: Range and Title Change DATE : January 20 , 2021 The Parks and Recreation Commission is requesting to change the Park Technician Range 3 to Assistant Park Manager Range 5 positions . The reason for the increase in range and the title change is to increase job responsibility and meet identified operational needs . The need for the proposed change is based on the evolving scope of park maintenance operations . Frederick County Parks and Recreation maintains two regional parks and amenities , three neighborhood parks and amenities , a walking trail around the lake at the Bowman Library, the grounds and athletic fields of three Frederick County Public School (FCPS) high schools and four FCPS Middle Schools , grounds at twelve FCPS elementary schools and four additional FCPS properties , the Frederick County Public Safety Building, and Frederick County Sheriff ' s Office training range . Within this scope , the past four years has seen the 107 North Kent Street • Winchester,Virginia 22601 189 addition of Rose Hill Park, Stonewall Park, and the walking trail around the lake at Bowman Library . The department has also converted Frederick Heights Park from an underutilized to a well-used neighborhood park . All parks are open Sam to dark (or last game) seven days a week, every day of the year including holidays . Park staff members not only provide all ground and field maintenance during this time but also deliver much needed customer support to our park patrons . Having increased presence of supervisory staff during operating hours increases customer service and decreases incident occurrence . The Assistant Park Managers will assist the current Park Managers in providing a management level of oversight to full and part-time staff , helping fill a much-needed evening and weekend gap of supervision . Please find attached the job description for the Park Technician and Assistant Park Manager positions with changes highlighted. Also attached are Winchester City, Warren County, and Loudoun County position pay scales with very similar essential duties and responsibilities . Please note on the Frederick County Salary Administration Program the Assistant Animal Shelter Manager with a Range 6 classification. 190 Proposed title change from Park Technician to Assistant Park Manager Locality Title Starting Pav Notes Frederick County Park Technician $31,775(range 3) Propose to Asst. Mgr Assistant Park Manager $39,638 (range 5) City of Winchester Assistant Facilities Manager $57,740 (grade 17) Attached Crew Supervisor $48,027(grade 14) Warren County Assistant Crew Supervisor Low-mid $40's Attached Loudoun County Assistant Park Manager $ Mid -upper 40's Attached 191 County of Frederick,. • • Details Position: Assistant Park Manager Date Position Created: Department: Parks and Recreation Reports To: Park Manager ❑ Exempt ® Non-Exempt Date Prepared: 01/19/2021 Prepared By: Cory Smith Range: 5 Grade: Salary: G/L Line Item: Job Purpose: Performs responsible skilled work in caring for and maintaining the County's park buildings and grounds. Exercises supervision over skilled and semi-skilled personnel. Oversees operations in the absence of the Park Manager. Performs related duties as assigned. Work isP erformed with little or no supervision of the Park Manager. Advanced skill-level position to assist the Park Manager with the complete facilities and grounds maintenance program, as well as related work necessary to maintain assigned County owned facilities. • Plan and participate in varied phases pf maintenance and repair, including such work as: electrical wiring and repair, installing and repairing plumbing, replacing roofs and playground equipment. • Oversees Park Ranger program. • Serve as Park Manager in Park Manager's absence. Assist in scheduling of personnel (full and part time). • Mows, trims, seeds, and sods turf areas. • Operates the Department's vehicles and equipment to include front end loader, backhoe, dump truck and trailer, batwing mower, bush hog, tractor, man lifts, Z-turn mower, aerators, trimmers, leaf vacuums, blowers, and 1 ton truck. Assists in turf maintenance and irrigation program. • Plants and maintains bedding plants, shrubs and trees. Inspects and maintains playground areas; Performs building and grounds maintenance work as required. Performs janitorial duties as required and supervises custodial/maintenance tasks of subordinate personnel. Repairs drives and walkways, fencing and gates. • Opens and secures park and facilities as required. Assists in electrical and plumbing repairs as needed. • Assists in rough carpentry, and painting. • Assists in repairing equipment and vehicles. • Prepares athletic fields for school and recreational activities. • Performs pool maintenance as required. Maintains records of work performed, time and materials spent, and equipment utilized. • Supervises part-time labor. • Services and makes minor repairs and adjustments on equipment. • Other duties as assigned. Education: Graduation from high school or vocational school with considerable experience in building and grounds maintenance and, or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Experience: Must possess valid driver's license. Relevant park maintenance experience required. Ability to acquire Certified Pool Operators Certificate, Certified Playground Safety Inspector Certificate and Commercial Pesticide Applicator License. 192 Knowledge/Skills: Technical knowledge and use of safety precaution applicable to the duties of the class. Skilled in the care and operation of several types of trucks and specialized maintenance and construction equipment. Ability to follow oral and written instructions. Ability to use standard hand tools. Some skills acquired through on-the-job experience and training. Duties are frequently routine but are normally performed with some degree of independence. Ability to establish and maintain effective working relationships with co-workers and communicate well with the general public. Physical Demands: Walking, talking, stooping, kneeling, bending, reaching, and gripping. Ability to work in unfavorable weather conditions, emergency situations and work flexible schedules including holidays / weekends. Must be able to lift at least 70 lbs. =Numberoyees Supervised: 12 Number of Subordinate Supervisors Reporting to Job: 0 Department Director: Date: HR Director: Date: Finance Director: Date: County Administrator- Date: Board of Supervisors Approval: Date: 193 ' Countyof - - Virginia Position Details Position Title: Park Technician Date Position Created: Department: Parks and Recreation Reports To: Park Manager ❑ Exempt ® Non-Exempt Date Prepared: 2/1/2016 Prepared By: Melissa Banks Range: 3 Grade: Salary: G/L Line Item: 7103-1001-000-076;7103-1001-000-075 Job Purpose: Performs responsible work in the supervising and performing building and mechanical maintenance duties. May exercise supervision over skilled and semi-skilled personnel. Oversees operations in the absence of the Park Manager. Performs related duties as assigned. Work is performed with limited supervision of the Park Manager or his/her designee. • Operates the department's vehicles and equipment performing special projects; Performs carpentry, painting, plumbing, electrical and mechanical tasks; • Supervises skilled and semi-skilled workers in the performance of building and grounds maintenance tasks; • Keeps department supplied with necessary cleaning supplies, repair and maintenance supplies and equipment; • Opens and secures park and facilities as required; May work days, evenings, nights, or weekends as weather and field parameters dictate; • Checks prices and quality of materials purchased in conformity of needs; • Keeps records of incoming and outgoing stock; Maintains and repairs maintenance equipment and vehicles; • Maintains and repairs swimming pool equipment; • Keeps records of all work performed, time and materials spent and equipment utilized; • Maintains control records on non-expendable County property; Supervises part-time labor; • Maintains playground and park amenities. May drive a County vehicle; valid driver's license and clean driving record required .b Education: Graduation from h�h school or vocational school. Experience: Extensive experience in facilities and equipment maintenance operations work or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Knowledge/Skills: Thorough technical knowledge and use of building maintenance practices, swimming pool maintenance, equipment and vehicle maintenance practices, materials and tools. Thorough knowledge and use of occupational hazards and safety precautions. Ability to train and supervise subordinate personnel. Ability to prepare detailed reports. Ability to establish and maintain effective working relationships with co- workers and communicate well with the general public. Have the ability to obtain a Certified Playground Safety Inspector License and a Certified Pool Operators License. 7inunfavorable ! um cal Demands: Walking, talking, stooping, kneeling, bending, reaching and gripping. Ability to work weather conditions and be dependable. Must be capable of lifting at least 70 lbs. 194 n 021� 7 P / Number of Employees Supervised: 6 Number of Subordinate Supervisors Reporting to Job: 0 Department Director: Date: HR Director: Date: Finance Director: Date, County Administrator: Date: Board of Supervisors Approval: Date: 195 Frederick County, Salary Administration . Title Department Range 1st LIEUTENANT SHERIFF'S OFFICE 9 ACCOUNT ANALYST TREASURER'S OFFICE 6 ACCOUNT CLERK FREDERICK COUNTY 3 ACCOUNTING SUPERVISOR FINANCE 9 ACCOUNTING TECHNICIAN NRADC 4 ADMINISTRATIVE ASSISTANT FREDERICK COUNTY 6 ADMINISTRATIVE INVESTIGATOR FREDERICK COUNTY 8 AIRPORT EXECUTIVE DIRECTOR WINCHESTER REGIONAL AIRPORT NC ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 2' ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 8 ASAP CASE MANAGER NRADC/DCS 5 ASAP CASE MANAGER ASSISTANT NRADC/DCS 4 ASSESSOR I COMMISSIONER OF THE REVENUE 7 ASSESSOR II COMMISSIONER OF THE REVENUE 8' ASSESSOR III COMMISSIONER OF THE REVENUE 9 ASSISTANT FIRE CHIEF FIRE&RESCUE 12 ASSISTANT ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 6 ASSISTANT COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 10 ASSISTANT CONVENIENCE SITE SUPER PUBLIC WORKS/LANDFILL 4 ASSISTANT COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC ASSISTANT COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE 10 ASSISTANT COURT SERVICES DIRECTOR NRADC/DCS 9 ASSISTANT FINANCE DIRECTOR FINANCE 12 ASSISTANT NURSING DIRECTOR NRADC 8 ASSISTANT PLANNING DIRECTOR PLANNING&DEVELOPMENT 12 ASSISTANT PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION 11 ASSISTANT REGISTRAR REGISTRAR'S OFFICE 4 ASSISTANT SUPERINTENDENT NRADC 12 ASSISTANT TRANSPORTATION DIRECTOR PLANNING&DEVELOPMENT 12 AUDITOR COMMISSIONER OF THE REVENUE 8 BASICREC COORDINATOR PARKS&RECREATION 5 BASICREC MANAGER PARKS&RECREATION 7 BENEFITS ADMINISTRATOR HUMAN RESOURCES 6. BLDG OFFICIAL CODE ADMIN PUBLIC WORKS/INSPECTIONS 10 BOOKING TECHNICIAN NRADC _ 3 BUSINESS DIVISION/CHIEF ADMIN COMMISSIONER OF THE REVENUE 8 BUSINESS MANAGER NRADC 8 BUSINESS RETENTION MANAGER EDA 9 CAPTAIN SHERIFF'S OFFICE/NRADC 10 CASE OFFICER NRADC/DCS 4 CASHIER TREASURER'S OFFICE 3 CERTIFIED MEDICATION AIDE(CMA) NRADC 2 CHIEF COMMUNITY CORRECTIONS NRADC/DCS 10 CIRCUIT COURT CLERK CLERK'S OFFICE NC CIVIL ENGINEER PUBLIC WORKS/ADMINISTRATION 9 COLLECTOR TREASURER'S OFFICE 8 COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE NC COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE NC COMMUNICATION OFFICER I PUBLIC SAFETY COMMUNICATIONS 4 COMMUNICATION OFFICER II PUBLIC SAFETY COMMUNICATIONS 5 COMMUNICATION OFFICER III PUBLIC SAFETY COMMUNICATIONS 6 196 Frederick County Salary Administration Program-December 2020 Title Department Range COMMUNICATIONS SHIFT SUPERVISOR PUBLIC SAFETY COMMUNICATIONS 7 COMMUNITY OUTREACH COORDINATOR SHERIFF'S OFFICE 5 CONVENIENCE SITE ATTENDANT PUBLIC WORKS/LANDFILL 1 CONVENIENCE SITE SUPERVISOR PUBLIC WORKS/LANDFILL 5 CORRECTIONAL INVESTIGATOR NRADC 5j CORRECTIONAL NURSE I NRADC 7 CORRECTIONAL NURSE II NRADC 7.5 CORRECTIONAL NURSE III NRADC 8 CORRECTIONAL OFFICER I NRADC 5 CORRECTIONAL OFFICER 11 NRADC 6 CORRECTIONAL OFFICER III NRADC 7 CORRECTIONAL SYSTEM TECHNICIAN NRADC 5 CORRECTIONAL SYSTEMS OFFC NRADC 7 COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE NC COURT SERVICES DIRECTOR NRADC/DCS 10 CRIME ANALYST SHERIFF'S OFFICE 6 CSA ACCOUNT SPECIALIST CHILDREN'S SERVICES 4 CSA COORDINATOR CHILDREN'S SERVICES 8 CSR(CUSTOMER SVC REP-NON AIRPORT) FC-ALL DEPT'S EXCEPT AIRPORT 2 CUSTODIAN MAINTENANCE 1 CUSTODIAL SUPERVISOR MAINTENANCE 3 CUSTOMER SERVICE REP(AIRPORT ONLY) WINCHESTER REGIONAL AIRPORT 2 CUSTOMER SERVICE TECHNICIAN PARKS&RECREATION 3 DATA COLLECTOR COMMISSIONER OF THE REVENUE 4 DATABASE ADMINISTRATOR/DEVELOPER INFORMATION TECHNOLOGY 8 DEPUTY CHIEF FIRE&RESCUE 11 DEPUTY CLERK TO BOARD OF SUPERVISORS COUNTY ADMINISTRATION 10 DEPUTY CLERK/OPERATIONS CLERK'S OFFICE 6 DEPUTY COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 12 DEPUTY DIRECTOR IT-SECURITY INFORMATION TECHNOLOGY 11 DEPUTY COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC DEPUTY I SHERIFF'S OFFICE 5 DEPUTY II SHERIFF'S OFFICE 6 DEPUTY III SHERIFF'S OFFICE 7 DEPUTY REGISTRAR REGISTRAR'S OFFICE 5 DEPUTYTREASURER TREASURER'S OFFICE 12 DEPUTY TREASURER/COMPLIANCE TREASURER'S OFFICE 10 DEPUTY TREASURER OPS TREASURER'S OFFICE 12 DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 6 DIRECTOR ELECTIONS/GEN REGISTRAR REGISTRAR'S OFFICE NC EDA DIRECTOR EDA NC EMS BILLING MANAGER FIRE&RESCUE 4 EMS BILLING SPECIALIST FIRE&RESCUE 2 ENVIRONMENTAL INSPECTOR PUBLIC WORKS/ADMINISTRATION 5 ENVIRONMENTAL MANAGER PUBLIC WORKS/LANDFILL 1 ENVIRONMENTAL PROGRAM ADMINISTRATOR PUBLIC WORKS/ADMINISTRATION 8 ENVIRONMENTAL SAFETY TECHNICIAN PUBLIC WORKS/LANDFILL 6 EVIDENCE CLERK SHERIFF'S OFFICE 4 EXTENSION TECHNICIAN VIRGINIA COOP EXTENSION 5 F&R BATTALION CHIEF FIRE&RESCUE 10 F&R CAPTAIN FIRE&RESCUE 9 F&R LIEUTENANT FIRE&RESCUE 8 F&R SPECIALIST FIRE&RESCUE 7 197 Frederick County Salary Administration Program-December 2020 Title Department Range F&R TECHNICIAN FIRE&RESCUE 6 FINANCE DIRECTOR FINANCE NC FINANCE SPECIALIST FINANCE 6 FINANCE TECHNICIAN AIRPORT 3 FIRE&RESCUE CHIEF FIRE&RESCUE NC FIREFIGHTER/EMT FIRE&RESCUE 5 FLIGHT LINE TECHNICIAN WINCHESTER REGIONAL AIRPORT 4 FOOD SERVICES MANAGER NRADC 81 FOOD SERVICES SUPERVISOR NRADC 3 GAS PLANT OPERATOR PUBLIC WORKS/LANDFILL 7 GIS ANALYST COMMISSIONER OF THE REVENUE 9 GIS ANALYST/PROGRAMMER INFORMATION TECHNOLOGY 9 GIS MANAGER INFORMATION TECHNOLOGY 10 GISTECHNICIAN INFORMATION TECHNOLOGY/PLANNING 6 HEAD CUSTODIAN MAINTENANCE 2I HEAVY EQUIPMENT MECHANIC PUBLIC WORKS/LANDFILL 8 HR ASSISTANT HUMAN RESOURCES 3 HR DIRECTOR HUMAN RESOURCES NC HR GENERALIST HUMAN RESOURCES 6 HR MANAGER HUMAN RESOURCES 10 HR SPECIALIST HUMAN RESOURCES 4 INMATE PROGRAM SPECIALIST NRADC S INMATE PROGRAMS COORD NRADC 6 INSPECTOR PUBLIC WORKS/INSPECTIONS 7 INVESTIGATOR SHERIFF'S OFFICE 8 IT DIRECTOR INFORMATION TECHNOLOGY NC LABORER PUBLIC WORKS/LANDFILL SHAWNEELAND 2 LANDFILL MANAGER PUBLIC WORKS/LANDFILL 10 LANDFILL OPERATIONS MANAGER PUBLIC WORKS/LANDFILL 8 LANDFILL OPERATIONS SUPERVISOR PUBLIC WORKS/LANDFILL 7 LANDFILL SPOTTER PUBLIC WORKS/LANDFILL 3 LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 4 LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 4 LIDS TECH/RECORDS SUPV NRADC $ LIEUTENANT NRADC/SHERIFF'S DEPT 9 LITIGATION SUPPORT MANAGER COMM ATTORNEY'S OFFICE 9 MAINTENANCE MECHANIC ASST WINCHESTER REGIONAL AIRPORT 4 MAINTENANCE SPECIALIST PARKS&REC/MAINTENANCE 6 MAINTENANCE SUPERVISOR MAINTENANCE/NRADC 8 MAINTENANCE SUPERVISOR ASSISTANT MAINTENANCE 7 MAINTENANCE TECHNICIAN AIRPORT/NRADC 4 MAINTENANCE WORKER MAINTENANCE 3 MAJOR/CHIEF DEPUTY SHERIFF'S OFFICE 11 MARKETING COORDINATOR PARKS&RECREATION 6 MARKETING MANAGER EDA 91 MENTAL HEALTH CONSULTANT NRADC 7 MENTAL HEALTH DIRECTOR NRADC 9 MIS DIRECTOR INFORMATION TECHNOLOGY NC MIS PROGRAMMER MIS DEPARTMENT 11 MORTGAGE SPECIALIST TREASURER'S OFFICE 7 MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWNEELAND 4 NETWORK ADMINISTRATOR INFORMATION TECHNOLOGY 9 NETWORK OPERATIONS MANAGER INFORMATION TECHNOLOGY 10 NURSING DIRECTOR NRADC 4 198 Frederick County Salary Administration Program-December 2020 Title Department Range OPERATIONS MANAGER PARKS&RECREATION 8 OPERATONS SUPERINTENDENT PARKS&RECREATION 9 OPERATIONS SUPERVISOR AIRPORT/Public Safety Communications 9 P&R ASSISTANT DIRECTOR PARKS&RECREATION 10 P&R DIRECTOR PARKS&RECREATION NC P&R MARKETING MANAGER PARKS&RECREATION 7 P&R PROGRAM COORDINATOR PARKS&RECREATION 5 PARK&STEWARDSHIP PLANNER PARKS&RECREATION S PARK CARETAKER PARKS&RECREATION 2 PARK MANAGER PARKS&RECREATION $ PARK TECHNICIAN F;%F1(S&RECREATION 3 PARKS SUPERINTENDENT PARKS&RECREATION 9 PAYROLL MANAGER FINANCE 10 PC TECHNICIAN INFORMATION TECHNOLOGY 4 PERMIT MANAGER PUBLIC WORKS/INSPECTIONS 7 PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 4 PERSONAL PROPERTY SUPV COMMISSIONER OF THE REVENUE 8 PLANNER PLANNING&DEVELOPMENT 9 PLANNING DIRECTOR PLANNING&DEVELOPMENT NC POST DISPOSITIONAL CASE MANAGER JUVENILE PROBATION OFFICE 4 PROBATE CLERK CLERK'S OFFICE 9 PROBATION OFFICER NRADC/DCS 5 PROGRAM COORDINATOR INFORMATION TECHNOLOGY 10 PROGRAM SUPERVISOR PARKS&RECREATION 7 PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 8 PROPERTY CLERK NRADC 3 PTS CASE MANAGER NRADC/DCS 5 PTS/PROBATION OFFICER NRADC/DCS 5 PUBLIC INFORMATION OFFICER COUNTY ADMINISTRATION 9 PUBLIC SAFETY COMMUNICATIONS DIR PUBLIC SAFETY COMMUNICATIONS NC PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION NC PURCHASING MANAGER FINANCE 10 REAL EST ASSESS CHIEF ADMIN COMMISSIONER OF THE REVENUE 11 RECORDS CLERK FREDERICK COUNTY 3 RECORDS CLERK II SHERIFF'S OFFICE 4 RECREATION SUPERINTENDENT PARKS&RECREATION 9 RECREATION TECHNICIAN PARKS&RECREATION 3 RESEARCH MANAGER EDA 8 REVENUE ANALYST TREASURER'S OFFICE7 RISK MGR BUDGET ANALYST FINANCE 9 SANITARY DISTRICT MANAGER PUBLIC WORKS/SHAWNEELAND 8 _EESCALE OPER/CONVEN SITE ASST PUBLIC WORKS/LANDFILL 4 SCALE OPERATOR PUBLIC WORKS/LANDFILL 5 SCANNING TECHNICIAN CLERK'S OFFICE 4 SECRETARY FREDERICK COUNTY 3 SERGEANT SHERIFF'S OFFICE/NRADC 8 SHERIFF SHERIFF'S OFFICE NC SOLID WASTE COORDINATOR PUBLIC WORKS/LANDFILL 7 SOLID WASTE MANAGER PUBLIC WORKS/LANDFILL 8 SR ACCOUNT ANALYST TREASURER'S OFFICE 7 SR ACCOUNT CLERK FREDERICK COUNTY 4 SR ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 4 SR ASAP CASE MANAGER NRADC/DCS 7 SR COLLECTOR TREASURER'S OFFICE 10 199 Frederick County Salary Administration Program-December 2020 Title Department Range SR DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 8 SR INSPECTOR PUBLIC WORKS/INSPECTIONS 8 SR LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 5 SR LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 5 SR MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWNEELAND 5 SR PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 5 SR PLANNER PLANNING&DEVELOPMENT 10 SR PROBATION CASE OFFC NRADC/DCS 4 SR PROGRAM COORDINATOR INFORMATION TECHNOLOGY 11 SR PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 10 SR RECORDS CLERK FREDERICK COUNTY 5 SR SECRETARY FREDERICK COUNTY 4 SUPERINTENDENT NRADC NC TIMBROOK ACHV CENTER COORDINATOR JUVENILE PROBATION OFFICE 4 TREASURER TREASURER'S OFFICE NC VW PROGRAM ASSISTANT MANAGER VICTIM/WITNESS PROGRAM 5 VW PROGRAM MANAGER VICTIM/WITNESS PROGRAM 7 VW PROGRAM OFFICE ASSISTANT VICTIM/WITNESS PROGRAM 3 WORK RELEASE SPECIALIST NRADC 5 ZONING ADMINISTRATOR PLANNING&DEVELOPMENT 8 ZONING INSPECTOR IPLANNING&DEVELOPMENT 5 2020SALARY RANGES Range minimum Progress MidpointAdvance 13 $103,620 $119,137} $134,640 $150,152 $165,662 12 $92,202 $106,097 $119.884 $133.671 $147,566 11 $82,723 $95,110 $107,497 $119,884 $132,271 10 $70,875 $81,538 $92,202 $102,865 $113,529 9 $61,288 $70,552 $79,707 188,862 _$98,126 8 $53,964 $62,042 $70,121 $78,199 $86,278 7 $4_8,686 $56,010 $63,334 $70,660 $77,984 6 $43,516 $49,978 $56_,549 $63,11_9 $69,582 5 $39,638 $45,563 $51,487 $57,411 $63,334 4 $34,791 $40,069 $45,239 $50,410_ $55,687 3 $31,775 $36,514 $41,254 $45,993 $50,733 2 $27,790 $31,991 $36,191 $40,392 $44,593 1 $23,913 $27,574 $31,129 $34,683 $38,346 200 Assistant Facilities Manager 111�1�Pr'� Facilities Maintenance Division � - Public Services Department EXEMPT JOB CODE: PS-29 SALARY LEVEL: Grade 17 DATE: 07/01/2018 SUMMARY.• Performs difficult technical and administrative work overseeing the comprehensive program of Maintenance, Parking, and Custodial Services to provide and maintain, in an efficient and economical manner, the Facilities, Parking Garages, Grounds, Equipment, and furnishings of the City of Winchester so that all staff, the public, citizens, business owners, visitors, and tourists are assured of a clean, safe, attractive, and healthy place in which to work, live and visit. Supervises the performance of difficult technical and administrative work, with an emphasis on customer service for our internal and external clients, overseeing the operation, construction, maintenance and repair of City of Winchester buildings, parking garages, facilities, grounds, and the Loudoun Street Mall. Work is performed under the direction of the Facilities Maintenance & Parking Division Manager. Limited supervision is exercised over a small to medium size group of personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. Other duties may also be assigned. • Assists as the direct supervisor of the Facilities Maintenance, Parking Garage, and Custodial Services; • Assists in leading, organizing, managing, supervising and scheduling all maintenance, custodial operations, of the City of Winchester, Virginia in compliance with all applicable federal, state, and local laws and City-specific regulations and established policies and procedures; • Assist in development and implementation of the fiscal year comprehensive maintenance plan that is both corrective and preventive for the upkeep of all facilities, parking garages, grounds, Loudoun Street Walking Mall, and the major facilities systems (HVAC, mechanical, plumbing, electrical, structural, along with specialized equipment(i.e. fountains and splash pad)of the City of Winchester; • Provide and maintain an efficient work order system for repairs of facilities and equipment that ensures that all maintenance, repairs and special event set-ups/take-downs are completed in a timely fashion, and provide regular work order status reports as requested; • Provides recommendations for facility improvements and modernizations to improve the systems, equipment and facilities of the City of Winchester; • Develop a custodial services plan for each building that outlines the tasks of and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities; • Assist in supervising the personnel management program for the Facilities Maintenance & Parking Division that includes recruitment-selection process, a written evaluation process and recommends the continued employment, discipline or dismissal of all Facilities Maintenance & Parking Division Personnel; • Monitor and approve time records of all Facilities Maintenance & Parking Division personnel and approve all overtime using established procedures and budgets; • Provide and monitor a system of regular building, equipment, parking garages, grounds and Loudoun Street Mall inspections to meet all federal, state and local requirements; • Conduct regular inspections of all facilities, parking garages, grounds, equipment, and the Loudoun Street Mall to ensure that high standards for cleanliness, attractiveness and safety are maintained. Recommend any improvements needed; • Monitor and recommend systems and procedures to ensure the security of all facilities; • Recommend and offer input on the Facilities Maintenance & Parking Authority Budget including operations, capital projects-needs and personnel; • Maintain current drawings and engineering records describing all City of Winchester facilities, parking garages, equipment, grounds and the Loudoun Street Mall; • Approve the specifications and recommend contractors to perform maintenance and repair services, using established City of Winchester procedures. Supervise and inspect the work performed and recommend payment upon satisfactory completion of work; • Supervise removal of snow and ice so that safe conditions exist in and around all City facilities including (but not limited to)walkways, sidewalks, parking garages, and the Loudoun Street Mall; 201 • Assist in development, implementation and monitoring of an energy conservation program, making recommendations for efficiency and reduction of costs of operating the facilities; • Develop and implement in-service programs and activities for staff members; • Maintain effective communications with staff, clients, customers, various user groups to elicit support and to seek perceptions and ideas for improvement of the facilities; • Attend required meetings and serve, as appropriate on staff committees (i.e. Special Events, Shenandoah Valley Apple Blossom, Winchester Parking Authority); • Notify and assist the administration and appropriate emergency personnel of any emergency and potentially dangerous or unusual situations following established City of Winchester Emergency Management procedures; • Contributes to a positive work environment and assures other staff members do as well; • Understand and communicate current developments in the repair, maintenance, custodial, and special event areas through reading, participation in appropriate workshops or meetings or involvement in professional organizations. QUALIFICATION REQUIREMENTS: Education andlor Ex� e� rience: Any combination of education and experience equivalent to a high school diploma or General Education Diploma (GED) is required. An Associate Degree is preferred. Certificates. Licenses. Re istrations: Possession of a valid and appropriate driver's license. Appropriate NIMS trainings: ICS 700, ICS 100, ICS 200 (or ability to obtain within 6 months of hire). Aquatic Facility Operator's license (or ability to obtain with 12 months of hire). Language Skills: Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to effectively present information to top management, public groups and/or boards of directors. PHYSICAL AND ENVIRONMENTAL CHARACTERISTICS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Required Physical Activities: Ability to perform manual labor for extended periods of time, often under unfavorable weather conditions; Requires light physical effort working almost exclusively with lightweight materials (up to 25 pounds) including but not limited to walking, talking, stooping, kneeling, light lifting, bending, reaching and gripping. Vision Requirements: Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Environmental Conditions: Work is conducted indoors; frequently works near moving mechanical parts and is frequently exposed to toxic or caustic chemicals. Occasionally works in outside weather conditions and is exposed to wet and/or humid conditions. EQUIPMENT ESSENTIAL TO DO THE JOB: Telephone, computer, copier, fax machine, calculator and analytical equipment utilized in a water/wastewater treatment facility. 21 Page Assistant Facilities Manager Public Services Department 202 Crew Supervisor Winnh Pgter---�, Streets Division Public Services Department NON- EXEMPT JOB CODE: 233A SALARY LEVEL: Grade 14 DATE: 07/01/2018 SUMMARY: Performs difficult skilled work supervising the operation and maintenance of the streets and street environs (storm sewer, signs, markings, asphalt patching and paving operations, mowing City right-of-way etc.); does related work as required. Work is performed under general supervision. Full supervision is exercised over a medium group of personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may also be assigned. • Assigns work and supervises crews in the maintenance operations of the street and storm water system and related assets, i.e., trees, sidewalk projects and repair/replacement, curbs, mowing operations, pothole repair, etc.; • Follows up on assignments performed by subordinate personnel to assure compliance with expected quality and quantity of work; • Maintains inventory of equipment and equipment repairs; • Make suggestions and have input on request for necessary supplies and equipment, tool replacement purchases; • Reports need of major equipment repairs; • Assists in training of new employees; • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws; • Assists in appraising employee performance; • Addresses citizen/employee issues and resolves problems; • Track cost of miscellaneous projects, purchases, and billing; • Supervise snow shifts including snow contractors; • Handle various personnel issues, including documentation for accidents and incidents; • Organize work plan and weekly schedule; • Process time cards and timesheets; • Monitors and assists with the department's budget. QUALIFICATION REQUIREMENTS: Education and/or Experience: Any combination of education and experience equivalent to a High School diploma or General Education Degree (GED) and five years related experience and/or training in street maintenance/construction activities with one year in a supervisory role. Certificates, Licenses. Reciistrations. Possession of a valid and appropriate driver's license with a minimum class B endorsement. Language Skills: Ability to read and comprehend instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization. Other Knowledge, Skills and Abilities: Ability to use PC for communications, reports, create spread sheets, and documentation etc. PHYSICAL AND ENVIRONMENTAL CHARACTERISTICS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 203 Required Physical Activities: Walking, talking, stooping, kneeling, crouching, crawling, reaching, and gripping. Vision Requirements: Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Environmental Conditions: Work is conducted outdoors under variable weather conditions. Works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles and vibration. EQUIPMENT ESSENTIAL TO DO THE JOB: Telephone, computer, fax, printer, City vehicles, hand tools, power hand tools, pavement breakers, lawnmowers, trimmers, and shovels. NOTE: This classification specification is not intended to be all-inclusive. An employee will also perform other reasonably-related job responsibilities as assigned and required by management. City of Winchester reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties or working schedules based on their duty to accommodate individuals with disabilities. This classification specification does not constitute a written contract of employment. I have read the classification specification above, fully understand the requirements set forth therein, and will perform these duties to the best of my ability. Employee Signature Date Print Name Approved: Eden E. Freeman, City Manager July 1, 2018 21 Page Crew Supervisor—Streets Public Services Department 204 wmcrP.qter-- City of Winchester �f Position Classification and Pay Plan Position Title Grade Minimum Hourly Midpoint Maximum ENE Rate Account Clerk 1 2 $26,748.80 $12.86 $32,620 $41,428 NE Account Clerk II 5 $30,971.20 $14.89 $37,770 $47,968 NE Account Clerk 111 7 $34,132.80 $16.41 $41,625 $52,864 NE Accountant 12 $43,576.00 $20.95 $53141 $67,490 NE Accounting Analyst 10 $39,520.00 $19.00 $48,195 $61,208 NF Accounting Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Administrative Assistant 1 10 $39,520.00 $19.00 548,195 $61,208 NE Administrative Assistant II 12 $43,576.00 $20.95 $53,141 $67,490 NE Administrative Programs Assistant 10 $39,520.00 $19.00 $48,195 $61208 NE Administrative Services Coordinator 12 $43,576.00 $20.95 $53,141 1 $67,490 NE Administrative Services Manager 15 $50,440.00 $24.25 $61,512 $78,120 E AP&Payroll Specialist 10 $39,520.00 $19.00 $48,195 $61,208 NE Applications and Project Manager 21 $75.670.40 $36.38 $92,281 $117,197 E Aquatics Program Specialist 8 $35,859.20 $:17.24 $43,731 $55,538 NE Arborist 14 $48.027.20 $23.09 $58,570 $74,384 NE Assessment Analyst 1 13 $45,739.20 $21.99 $55,780 $70,840 NE Assessment Analyst II 14 $48.027.20 $23.09 $58.570 $74,384 NE Assistant Cite Attorney 22 $80,974.40 $38.93 $98,749 $125,412 E Assistant Cil.Manager SE F Assistant Commonwealth Attorney 1 18 $61,776.00 $29.70 $75,337 $95,677 E Assistant Commonwealth Attorney 11 19 $66,102.40 $31.78 $80.613 $102,378 E Assistant Commonwealth Attorney III 21 $75,670.40 $36.38 $92,281 $117,197 E Assistant Facilites Manager 17 $57.740.80 $27.76 $70.416 $89,428 NE Assistant Finance Director 20 $70,740 80 $34.01 $86,269 $109,562 E Assistant Parks&Recreation Director 18 $61,776.00 $29.70 1 $75,337 $95,677 E Assistant Social Services Director 20 $70,740.80 $34.01 $86,269 $109,562 E Assistant Superintendent JDC 18 $61,776.00 $29.70 $75,337 $95,677 E Athletics Pro ram Specialist 1 _ 8 $35,859.20 $17.24 $43,731 $55,538 NE Athletics Program Specialist II 11 $41,496.00 $19.95 $50,605 $64,268 NE Automotive Mechanic 1 10 $39,520.00 $19.00 $48,195 $61,208 NE Automotive Mechanic 11 13 $45,739.20 $21.99 $55780 $70,840 NE Automotive Mechanic III 16 $53,976.00 $25.95 $65,824 $83,597 NE Automotive Service Supervisor 14 $48,027.20 $23.09 $58,570 $74,384 NE AutomotiveTechnician/State Inspector 8 $35,859.20 $17.24 $43,731 $55,538 NE Benefit Programs-Fraud Investigator 13 $45,739.20 $21.99 $55,780 $70,840 NE Benefit Programs Specialist 1 8 $35859.20 $17.24 $43,731 $55,538 NE Benefit Programs Specialist 11 10 $39,520.00 19.00 $48.195 $61,208 NE Benefit Programs Specialist III 11 $41,496.00 $19.95 $50,605 $64,268 NE Benefit Programs Specialist IV 13 $45,739.20 $21.99 $55.780 $70,840 NF_ Benefit Programs Supervisor 16 $53,976.00 $25.95 $65,824 $83,597 E Building Inspector l 13 1$45,739.20 $21.99 $55,780 $70.840 NE Building Inspector 11 14 1$48,027.20 $23.09 $58,570 $74,384 NE Building Inspector 111 15 1$50,440.00 $24.25 $61,512 $78,120_ NE Building Inspector IV 16 $53,976.00 $25.95 $65.824 $83.597 NE Building Inspector V 17 $57,740.80 $27.76 $70,416 $89,428 NE Building Official i 19 $66,102.40 $31.78 $80,613 $102,378 E Bus Driver 1 5 $30.971.20 $14.89 $:37,770 1 $47,968 NE Bus Driver 11 7 $34,132.80 $16.41 $41,625 $52,864 NE Business&Commun4y Development Manager 15 $50,440.00 $24.25 $61,512 $78,120 NE Business Retention&Expansion Manager 20 $70,740.80 $34.01 $86,269 $109,562 E Chief Accountant 17 $57,740.80 $27.76 $70,416 $89428 NE Chief Deputy Clerk 12 $43,576.00 $20.95 $53,141 $67,490 NE Chief Depuly DeputyCommissioner 12 $43,576.00 $20.95 $53,141 $67,490 E Chief Deputy Sheriff 21 $75,670.40 $36.38 $92;281 $117,197 E Chief Deputy Treasurer 12 $43,576.00 $20.95 $53,141 $67,490 E Chief Environmental Program Coordinator 13 $45,739.20 $21.99 $55,780 $70,840 NE Chief Financial Officer SE E City Engineer 20 $70,740.80 $34.01 1 $86,269 $109,562 E Clerk 2 $26,748.80 $12.86 $32 620 $41.42.8 NE Code Compliance Inspector 13 $45,739.20 $21.99 $55,780 $70,840 NE Code Enforcement Technician 7 $34,132.80 $16.41 $41.625 $52,864 NE Communications Director SE E Communications Manager 15 $50,440.00 $24.25 $61,512 $78 120 F Communications Ooerations Supervisor 15 $50,440.00 $24.25 $61,512 $78,120 NE Revised: 91/2512020 205 Position Title Grade Minimum Hourly Midpoint Maximum ENE Rate Community Arts&Vitality Manager 15 $50,440.00 $24.25 $61,512 $78.120 NE Community Recreation Coordinator 12 $43,576.00 $20.95 $53,141 567,490 NE Community Relations Manager 15 $50.440.00 $24.25 $61,512 $78.120 NE Com uter/SCADA System Coordinator 16 $53,976.00 $25.95 $65.824 $83597 NE Construction Inspector 11 $41,496.00 $19.95 $50,605 $64,268 NE Convention&Visitor Services Project Manager 7 $34,132.80 $16.41 $41.625 $52.864 NE Creative Design&Visitor Center Manager 11 $41,496.00 $19.95 $50.605 $64,268 NE Crew Leader 9 $37,627.20 $18.09 $45,887 $58,276 NE Crew Supervisor 14 548,027.20 $23.09 $58,570 $74,384 NE Crime Anal st 1 13 $45,739.20 $21.99 $55,780 $70,840 NE Crime Analyst II 16 $53,976.00 $25.95 $65.824 $83,597 NE CSA Coordinator 14 $48,027.20 $23.09 1 $58,570 $74,384 NE Custodian 1 $25,480.00 $12.25 $31,073 $39,463 NE Custodian Supervisor 8 $35,859.20 $17.24 $43,731 $55,538 NE Customer Service Assistant 4 $29,494.40 $14.18 535,969 $45,680 NE Customer Service Division Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Deputy Building Official 15 $50,440.00 $24.25 $61,512 $78,120 NE DeputyDepuly City Manager/CFO SE E Deputy Clerk of Council 13 $45,739.20 $21.99 $55,780 $70,840 E Deputy Clerk of Court 8 $35,859.20 $17.24 $43,731 $55,538 NL Deputy Commissioner 8 $35,859.20 $17.24 $43731 $55,538 NE Deputy Commonwealth Attorney 22 $80,974.40 $3893 $98,749 $125,412 E Deputy Sheriff I _ 11 $41,496.00 $19.95 $50.605 1 $64,268 NE De u Sheriff II 12 $43,576.00 $20.95 $53,141 $67,490 NE Deputy Sheriff III 14 $48,027.20 $23.09 $58,570 $74,384 NE Deputy Sheriff Sergeant 17 $57,740.80 $27.76 $70,416 $89,428 NE Deputy Treasurer 8 $35,859.20 $17.24 $43,731 $55.538 NE Deputy Voter Registrar 8 $35,859.20 $17.24 $43,731 $55.538 NE Deputy Zoning Administrator 11 $41,496.00 $19.95 $50,605 $64.268 NE Detective 1 14 $48,027.20 $23.09 $58,570 $74,384 NE Detective II 15 $50,440.00 $24.25 1 $61,.512 $78.120 NE. Detention Specialist 1 10 $39,520.00 $19.00 $48,195 $61,208 NE Detention Specialist 11 11 $41,496.00 $19.95 $50,605 $64,268 NE Detention Specialist Supervisor 14 $48;02720 $23.09 $58,570 $74,384 NE Development Services Assistant 11 $41,496.00 $19.95 850,605 $64,268 NE Director of Development Services SE E Director of Emergency Communications 18 $61,776.00 $29.70 $75337 $95,677 L Director of Finance SE E Director of Financial Services SE E Director of Fluman Resources SE E Director of Innovation&Information Services SE E Director of Legal Support&Admin Services 17 $57,740.80 $27.76 $70,416 $89,428 E Director of Parks&Recreation SE E Director of Planning SE E Director of Public Services I SE E Director of Public Works SE E Director of Social Services SE E Downtown Manager SE E ECC Communications Specialist 1 7 $34,132.80 $16.41 $41,625 552,864 NE ECC Communications Specialist II 9 $37,627.20 $18.09 $45,887 $58,276 NE ECC Communications Specialist III 11 $41,496.00 $19.95 $50,605 1 $64.268 NL ECC Lead Communications Specialist 13 $45,739.20 $21.99 $55,780 $70,840 NE Economic Development Program Coordinator 15 $50,440.00 524.25 x61,512 $78.120 NE Economic Program Support Tech _ 6 $32,531.20 $15.64 $39,672 $50,384 NE Electrician-Apprentice 13 $45.739.20 $21.99 $55.780 $70,840 NE Electrician 1 14 $48,02720 $23.09 $58,570 $74,384 NE Electrician 11 15 $50,440.00 $24.25 $61.512 $78,120 NE Electrician 111 17 $57,740.80 $27.76 $70,416 $89,428 NE Emergency Management Coordinator SE E Emergency Mana ement Deputy Coordinator 12 $43,576.00 $20.95 $53,141 $67,490 NE EMS Billing Manager '13 $45.739.20 $21.99 $55.780 $70.840 NE Engineer 1 15 $50,440.00 $24.25 $61,512 $78,120 E Engineer 11 1 17 $57,740.80 $27.76 $70,416 $89.428 E Engineer III 18 $61,776.00 $29.70 $75,337 $95,677 E Engineering Inspector 13 $45.739.20 $21.99 1 $55,780 $70.840 NE Environmental Program Coordinator 12 $43,576.00 $20.95 $53,141 $67,490 NE Equipment Parts Manager 9 $37,627.20 $18.09 $45,887 $58,276 NE Executive Administrative Assistant 1 15 1$50440.00 $24.25 $61,512 $78,120 NE Executive Director-Service Authority SE E Revised: 11/25/2020 206 Position Title Grade Minimum Hourly Midpoint Maximum EINE Rate Executive Director WFCCVB _ SE _ E Executive Director Winchester Parking Authority SE E Facilities Coordinator 12 $43,576.00 $20.95 $53,141 $67,490 NE Facilities/AruaticsCoordinator is $50,440.00 $24.25 $61,512 $78,120 NE Facilit, Maintenance&Parking Division Manager 20 $70,740.80 $34.01 $86,269 $109,562 E Facility Manager 18 $61 776.00 $29.70 $75337 $95,677 E Family Services Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Family Services Specialist 1 1'3 $45,739.20 $21.99 $55,780 $70,840 NE Family Services Specialist Ii 14 $48,027.20 $23.09 $58,570 $74,384 NE Family Services Specialist 111 16 $53,976.00 $25.95 $65,824 $83,597 NE Family Services Specialist IV 17 $57,740.80 $27.76 $70,416 $89,428 NE Family Services Su rvisor 18 $61,776.00 $29.70 $75,337 $95,677 E Fire&Rescue Assistant Chief 23 $86,652.80 $41.66 $105,674 $134,206 E Fire&Rescue Battalion Chief 2a $70,761.60 $28.35 $86,295 $109,594 NE Fire&Rescue Chief SE E Fire&Rescue Deputy Chief 22 $80,974.40 $38.93 $98 749 $125,412 E Fire&Rescue Deputy Fire Marshal 17 $57,740.80 $27.76 $70,416_ $89,421- NE Fire&Rescue Lieutenant 18 $61,776.00 $24.75 $75,337 • 95 677 NE Fire&Rescue Master Technician 14 $48,048.00 $19.25 $58,595 $74,416 NE Fire Marshal 20 $70,740.80 $34.01 $86,269 $109,562 E Firefighter/EMT hter/EMT-Intermediate 15 $50,444.16 $20.21 $61,517 $78,127 NE Firefighter/EW-_Paramedic 16 $53,988.48 $21.63 $65,840 $83616 NE Firefighter/EMT hter/EMT I 11 $41,508.48 $16.63 $50,620 $64,288 I NE Firefi hter/EMT II 12 $43,580.16 $17.46 $53.147 $67.496 NE Firefighter/EMT Trainee 9 $37,639.68 $15.08 $45,902 $58,296 NE Fiscal Assistant 8 $35,859.20 $17.24 $43,731 $55.538 NE GIS Coordinator 18 $61,776.00 $29.70 $75,337 $95,677 E GIS Technician 11 $41,496.00 $19.95 $50,605 $64.268 NE Grounds and Facilities Superintendent 16 $53,976.00 $25.95 $65,824 $83,597 E Help Desk Operations Manager 17 $57,740.80 $27.76 $70,416 $89,428 NE Help Desk Support Tech 1 11 $41,496.00 $19.95 $50 605 $64,268 NE Help Desk Support Tech II 12 $43,576.00 $20.95 53,141 $67,490 NE Help Desk Sup ort Tech 1ls 13 $45,739.20 $21.99 $55,780 $70.840 NE Housing Specialist 9 $37,627.20 $18.09 $45,887 $58,276 NE HR Operations Manager 19 $66,102.40 $31.78 $80,613 $102,378 E Human Resources Generalist 12 $43,576.00 $20.95 $53,141 $67,490 NE Human Services Assistant 6 $32,531.20 $15.64 $39,672 $50,384 NE Infrastructure&Capital Improvements Division Manager 19 1$66,102.40 $31.78 $80,613 $102,378 E Juvenile Detention Center Assistant Superintendent 18 1$61,776.00 $29.70 $75,337 $95,677 E Juvenile Detention Center Superintendent SE E Laboratory Supervisor 14 $48,027.20 $23.09 $58,570 $74,384 NE Laborer 1 3 $28,080.00 $13.50 $34,244 $43,490 NE Laborer 11 4 $29,494.40 $14.18 $35,969 $45,680 NE Lead Bus Driver 9 $37,627.20 $18.09 $45.887 $58,276 NE Lead Custodian 5 $30,971.20 $14.89 $37,770 $47,968 NE Lead Public Services Inspector 16 $53,976.00 $25.95 $65,824 $83,597 E Legal Secretaq� 10 $39,520.00 $19.00 $48,195 $61,208 NE Licensed Practical Nurse 11 $41,496.00 $19.95 $50,605 $64,268 NE Maintenance Supervisor 18 $61,776.00 $29.70 $75,337 $95,677 E Maintenance Technician 1 5 $30,971.20 $14.89 $37,770 $47,968 NE Maintenance Technician II 7 534.132.80 $16.41 $41,625 $52,864 NE Maintenance Technician III 9 $37.627.20 $18.09 $45,887 $58,276 NE Master Deputy Sheriff 15 $50,440.00 $24.25 $61,512 $78.120 NE Mechanical/Electrical Systems Maintenance Supervisor 18 $61,776.00 $29.70 $75,337 $95,677 E Network/System Administrator 17 $57,740.80 $27.76 1 $70,416 $89,428 E Office Assistant 6 $32,531.20 $15.64 $39,672 $50,384 NE Office Associate 4 $29.494.40 $14.18 $35.961? $45,680 NE Office Su ervisor 14 $48,027.20 $23.09 $58,570 74,384 E Old Town Coordinator 11 $41,496.00 $19.95 $50,605 $64,268 NE Operations Specialist 1 9 $37627.20 $18.09 $45,887 $58,276 NE Paralegal 12 $43,576.00 $P'_0.95 $53,141 $67,490 NE Parking Control Officer 7 $34,132.80 $16.41 1 41,625 1 $52,864 NE Parks Administrative Superintendent 16 $53,976.00 $25.95 65,824 1 $83,597 E Planner 1 1.3 $45,739.20 $21.99 $55780 $70,840 NE Planner II 14 $48,027.20 $23.09 $58,570 $74,384 NE Plannina Technician 8 $35,859.20 $17.24 $43,731 $55,538 NE Plans Reviewer/Inspector 14 1$48,027.20 $23.09 $58,570 $74,384 NE Plant Mechanic 1 9 $37 627.20 $18.09 $45,887 $58,276 NE Plant Mechanic,11 10 1$39,520.00 1 $19.00 $48,195 $61,208 NE Revised: 11/25/2020 207 Position Title Grade Minimum Hourly Midpoint Maximum EINE Rate Plant Mechanic 111 12 $43,576.00 $20.95 S53141 $67,490 NE Police Captain 22 $80,974.40 $38.93 $98.749 $125.412 E Police Chief SL E Police Corporal 16 $53976.00 $25.35 $65,824 $83,597 NE Police Deputy Chief 23 $86652.80 $41.66 $105674 $134,206 E Police Fleet Manager 6 $32,531.20 $15.64 $39.672 $50,384 NE Police Lieutenant 20 $70,740.80 $34.01 $86.269 $109,562 NE Police Officer 1 11 $41,496.00 $19.95 $50,605 $64,268 NE Police Officer I-NSVSAC Grant Funded 11 $41,496.00 $19.95 $50,605 $64,268 NE Police Officer If 12 $43,576.00 $20.95 $53,141 $67,490 NE Police Officer 111 14 348,027.20 $23.09 $58.570 $74,384 NE Police Officer IV 15 $50.440.00 $24.2.5 $61,512 $78,12.0 NE Police Sergeant 18 $61,776.00 $29.70 $75.337 $95.677 NE Program Manager 18 $61,776.00 $29.70 S75,337 $95,677 E Projects Coordinator 14 $48.027.20 $23.09 $58.570 $74.384 NE Properly Evidence Clerk 9 $37,627.20 $18.09 $45,887 $58,276 NE Property Maintenance Inspector 1 10 $39,520.00 $19.00 $48.195 $61.208 NE PropertyProperiy Maintenance Inspector II 11 $41,496.00 $19.95 $50,605 $64,268 NE Properly Maintenance Inspector III 12 543,576.00 520.95 $53,141 $67,490 NE Properly Maintenance Inspector IV 13 $45.739.20 $21.99 $55,780 $70,840 NE Public Property Coordinator 14 $48,027.20 $23.09 558,570 $74,384 NE Public Safety Mental Health Specialist 17 $57,740.80 $27.76 $70,416 $89,428 E Public Safety Technology Sec 17 $57.740.80 $27.76 $70.416 $89,428 NE Public Services Inspector 1 11 $41,496.00 $19.95 $50,605 $64,268 NE Public Services Insp2ctor II 12 $43,576.00 $20.95 $53.141 $67,490 NE Public Services Ins ector III 14 $48,02.7.20 $23.09 $58,570 $74,384 NE Public Works Division Manager 20 $70,740.80 $34.01 $86.269 $109,562 F Purchasing Agent 16 $53.976.00 $25.95 565.824 $83,597 E Radio Communications Manager if $53.976.00 $25.95 $65,824 $83,597 NE Receptionist 2 $26,748.80 $12.86 $32,620 $41,428 NE Records Clerk 7 $34,132.80 $16.41 $41.625 $52,864 NE Records Management Coordinator 10 $39,520.00 $19.00 548,195 $61,208 NE Recreation Center Attendant 1 2 $26.748.80 $12.86 $32,620 $41,428 NE Recreation Center Attendant II 3 $28,080.00 $13.50 $34,244 $43,490 NE Recreation Center Attendant 111 4 $29494.40 $14.18 fa35 969 345,680 NE Recreation Coordinator-Aquatics Services 12 $43.576.00 $20.95 $53141 $67,490 NE Recreation Coordinator-Special Events&Community Recreation 12 $43,576.00 $20.95 $53,141 $67,490 NE Recreation Coordinator-Sports&Athletics Services 12 $43,576.00 $20.95 $53,141 _$67,490 NF Recreation Coordinator-Youth Services 12 $43,576.00 $20.95 $53.141 $67,490 NE Recreation Program Specialist 7 $34.132.80 $16.41 $41.625 $52.864 NE Refuse/Recy cling Coordinator 13 $45.739.20 $21.99 $55,780 $70,840 NE Refuse/Rccycling Manager 15 $50,440.00 $24.25 $61,512 $78,12.0 NE Resource and Loeristics S ecialist 14 $48,027.20 $23.09 $58,570 574,384 NE Safety Manager 16 $53,976.00 $25.95 $65.824 $83597 E Sanitation Worker 1 3 $28,080.00 $13.50 $34,244 $43.490 NE Sanitation Worker II 6 $32,531.20 $15.64 $39,672 $50,384 NE Self-Sufficient Specialist 13 $45,739.20 $21.99 $55,780 $70,840 NE= Senior Account Clerk 8 $35,859.20 $17.24 $43.731 $55,538 NE Senior Assessor 15 $50.440.00 $24.25 $61,512 $78.120 NE Senior Code Compliance Inspector 14 $48,027.20 $23.09 $58,570 $74,384 NE Senior Detention Specialist i3 $45.739.20 $21.99 $55,780 $70.840 NE Senior Laboratory Technician 11 $41,496.00 $19.95 $50.605 $64.268 NE Senior Network Engineer 19 $66.102.40 $31.78 1 $80,613 $102.378 E Senior Paralegal/Office Administrator 15 $50,440.00 $24.25 $61,512 $78.120 E Senior Planner 16 $53,976.00 $25.95 $65,824 $83,597 NE Senior Utility Service Mechanic 10 $39,520.00 $19.00 $48.195 $61,208 NF_ Senior Zoning Inspector 15 $50,440.00 524.25 $61,512 $78.120 NE Special Events&Community Recreation Program Specialist 7 $34,132.80 $16.41 $41,625 $52,864 NE Stormwater Engineer 15 $50.440.00 $24.25 $61.512 $78.120 E System Project Manager 11 $41,496.00 $19.95 $50.605 $64.268 NE Systems Operations Manager 21 575.670.40 $36.38 $92.281 $117.197 E Tax Field Auditor 14 $48,027.20 $23.09 558,570 $74,384 NE Traffic Operations Manager 17 $57,740.80 $27.76 $70.416 $89.428 NE Traffic Signal Network Specialist 16 $53976.00 $25.95 $65.824 $83597 1 NE Traffic Signal Technician 9 537.627.20 $18.09 $45.887 $58276 NE Transit Supervisor 11 $41,496.00 $19.95 $50,605 $64,268 NL Transportation Services Division Manager 19 IS66,102.40 $31.78 $80.613 $102378 E Utility Billing Coordinator 13 $45,739.20 $21.99 $55.780 $70,840 NE [Utility Billin2 Manager 15 $50.440.00 $24.25 $61.512 $78,120 NE Revised., 11/25/2020 208 Position Title Grade Minimum Hourly Midpoint Maximum ENE Rate Utility Meter Attendant 4 $29,494.40 $14.18 $35,969 $45,680 NE Utility Service Mechanic 1 5 $30,971.20 $14.89 $37.770 $47.968 NE Utility Service Mechanic 11 7 $34,132.80 $16.41 $41,625 $52,864 NE Utili Service Mechanic 111 8 $35,859.20 $17.24 $43,731 1 $55.538 NE Utilization Management Coordinator 13 $45,739.20 $21.99 $55,780 1 $70,840 NE Victim Witness Assistant Director 13 $45,739.20 $21.99 $55,780 $70.840 E Victim Witness Director 17 $57,740.80 $27.76 $70,416 $89,428 E W/WTP Chief Operator 15 $50,440.00 $24.25 $61,512 $78,120 NE W/WTP Lab Technician 1 5 $32,531.20 $15.64 $39,672 $50,384 NE W/WTP Lab Technician II 9 $37,627.20 $18.09 $45,887 $58,276 NE W/WTP Lead O erator 13 $45,739.20 $21.99 $55,780 $70,840 NE W/WTP Operator 1 6 $32,531.20 $15.64 $39,672 $50,384 NE W/WTP Operator II 8 $35,859.20 $17.24 $43,731 $55,538 NE W/WTP O rator III 1'l $41,496.00 $19.95 $50,605 $64,268 NE W/WTP 022rator Trainee 5 $30,971.20 $14.89 $37,770 $47,968 NE Warrants Clerk 7 $34,132.80 $16.41 $41,625 $52,864 NE Water Supply&WWTP Division Manager 20 $70,740.80 $34.01 $86,269 $109,562 E Workforce&Business Development Coordinator 13 $45,739.20 $21.99 $55.780 1 $70,840 NE Workforce&Business Development Director SE I E Zoning Administrator 19 $66.102.40 $31.78 $80.613 $102,378 E Revised: 11/25/2020 209 ASSISTANT CREW SUPERVISOR GENERAL DEFINITION OF WORK: FLSA Status: Non-Exempt Performs intermediate technical work overseeing and participating in the maintenance, repair, modification, installation and construction of buildings and facilities; does related work as required. Performs intermediate semiskilled work in the operation of various motorized equipment. Work is performed under general supervision of the Crew Supervisor and supervision is exercised over subordinate maintenance personnel in the absence of the Crew Supervisor. ESSENTIAL FUNCTIONS/TYPICAL TASKS: Operating equipment including dump truck, back-hoe,front-end loader, bush hog, asphalt roller,tractors, bucket truck, motorized mowers and related equipment; performing minor equipment maintenance and service. Supervising and participating in park maintenance and repair activities;preparing and maintaining appropriate records and files in the absence of the Crew Supervisor. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related,or a logical assignment to the position.) ➢ Plans, supervises and directs the activities of a staff involved in the maintenance of County facilities in the absence of the Crew Supervisor. ➢ Checks jobs and work orders; assigns personnel to jobs and prepares work schedules; checks completed jobs;verifies time sheets; assists with hiring process;conducts performance evaluations on maintenance personnel in the absence of the Crew Supervisor. ➢ Supervises and participates in the mowing,fertilizing,seeding,spraying,trimming and mulching of park areas. ➢ Maintains shrubs,trees,grass,walkways and roads in parks. ➢ Supervises and participates in the preparation of athletic fields for recreation activities; inspects parks, playground and picnic equipment;oversees and participates in required repairs. ➢ Repairs and maintains electrical, plumbing and mechanical equipment and systems; prepares equipment and systems for winter; supervises and assists with lighting and timers on athletic fields,tennis and basketball courts. ➢ Maintains time and material records;orders necessary supplies. ➢ Repairs and maintains vehicles, mowers, tractors and small hand tools; schedules and records vehicle and equipment preventive maintenance and repairs. ➢ Supervises and assists with spring opening of park facilities;coordinates and assists with pool opening and closing. ➢ Oversees and participates in snow removal and ice control. ➢ Drives and operates various vehicles and equipment such as dump truck, back-hoe,tractors, etc. ➢ Excavates work areas such as roadways, parking lots and ball fields. ➢ Transports dirt,gravel, mulch,sand,brush and debris to and away from job sites. ➢ Picks up trash in park system; maintains, prepares and sets up ball fields. ➢ Performs related tasks as required. KNOWLEDGE,SKILLS AND ABILITIES: Thorough knowledge of the practices and procedures of grounds maintenance;thorough knowledge of methods and equipment used in park maintenance activities; thorough knowledge of building and equipment maintenance and construction techniques; some knowledge of general playground safety requirements, the Americans With Disabilities Act and OSHA regulations; ability to plan and supervise the work of subordinates; ability to keep records; ability to establish and maintain effective working relationships with associates and the general public. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from high school and considerable experience in building and grounds maintenance including some supervisory experience. PHYSICAL REQUIREMENTS: This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects, and some heavy work requiring the exertion of 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 20 pounds of force constantly to move objects; work requires climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, and grasping;vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for depth perception, color perception,night vision, peripheral vision,visual inspection involving small defects and/or small parts, use of measuring devices, assembly or fabrication of parts at or within arm's length, operation of machines, operation of motor vehicles or equipment, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions,extreme cold,extreme heat,noise,vibration,hazards,atmospheric conditions,and oils. SPECIAL REQUIREMENTS: Possession of an appropriate commercial driver's license valid in the Commonwealth of Virginia. Possession of Commercial Pesticide Applicator's License.Current certification in American Red Cross Standard CPR and First Aid or the ability to obtain within 6 months of employment. 210 Assessment ID: Status: Employee Name: EMP ID: Grade: Position Name: Assistant Park Manager Position #: Assessment Period: Supervisor: Department: PARKS RECREATION &COMMUNITY SERVICES Bank • : COMPETENCY BEHAVIORAL • • Assists With Implements the Park Maintenance Plan. Ensures preventative and 401 Management And corrective maintenance is performed of facilities and grounds. Ensures Maintenance of Park Facilities park and park facilities meet standards for safety and cleanliness. Maintains Knowledge Of Uses automated systems, including Webtrac, and other software to 401 Automated Systems and effectively serve customers and manage programs. Software Assists With Managing Assists with development, revision and oversight of budget. Reports on 401 Departmental Budget performance indicators. Oversees program areas to ensure expenditures do not exceed budget. Oversees Management Develops and manages the Maintenance Plan, Operations Manual, and 401 And Maintenance of facility use forms and processes. Oversees preventative and corrective Park Facilities maintenance of facilities and grounds. Oversees drop-in users, renters and patrons according to park and 401 Oversees And Assists department policies and procedures. Handles problems in accordance with Park Patrons park guidelines. Responds to emergency situations. Performs site safety checks as required. 000 Completes Required Completes Required Annual Training. Training 000 Completes Training on Completes required and optional training to maintain proficiency in Oracle Oracle Systems system modules. Complies With Policies Demonstrates compliance with county, departmental and division policies 000 and Procedures and procedures, and federal, state laws and regulations, as applicable to position. Assists with 000 Management of Park Assists with the planning and implementation of park programs. Programs 000 Establishes Goals for Establishes performance goals expectations and goals for the team. Leads Team team with activities and plans to accomplish goals. 000 Represents Department Represents department at internal and external meetings and conferences. Reviews timesheets for accuracy. Reviews charge codes, projects, hours 000 Reviews Timesheets worked and leave. Rejects incorrect timesheets to employees. Reviews time entry records for employees on various types of leave. Manages staff performance in accordance with county and Human Resources policies. Provides regular feedback. Completes appraisals of 000 Supervises Staff performance. Ensures staff adhere to all applicable policies and procedures of the department and of the county. Ensures staff is trained and certifications are current. Advises supervisor of challenges with staffing, workload or performance. Assists With Assists Park Manager with the development and implementation of the 401 Development of Park park maintenance plan. Creates work plans, work orders and specifications Maintenance Plan for maintenance operations of park grounds, vehicles, fields, and trails. Manages Park Recruits, interviews, selects and manages volunteers. Coordinates 401 schedules, volunteer hours, work duties, and records. Liaisons with Volunteers volunteer groups performing maintenance and completing projects. 211 # CORE BEHAVIORAL COMPETENCIES Shares and receives information, both verbally and in writing, to ensure all individuals have an accurate understanding of one another's messages. Adheres 1 Communication to county guidelines and professional standards in all modes of business communication. Demonstrates effective listening, questioning and clarification skills, when communicating verbally. Organizes and presents information with clarity of thought. Assumes responsibility for one's job performance and professional development 2 Continuous Learning through regular formal and informal learning. Seeks to learn from others and to share knowledge and information with others. Completes all required and directed learning, including review of county policies. Demonstrates attentive, respectful, and courteous demeanor with all customers. 3 Customer Service Delivers knowledgeable, accurate, timely and responsive service. Strives to Focused provide exceptional customer service. Identifies opportunities to improve customer service. Demonstrates accountability and follow through on-the-job to ensure work is completed accurately and on time. Takes personal responsibility for results and 4 Dependability outcomes. Maintains communication with co-workers regarding status of and completion of work. Arrives on time for assignments, appointments and meetings. Recognizes that decisions, expectations, priorities, processes, procedures and 5 Flexibility resources can change. Responds positively and effectively to change and adjusts priorities as necessary. Maintains a positive attitude in the face of changing circumstances. Strives to encourage a respectful work environment that is characterized by 6 Interpersonal Skills positive relationships and communication. Respects diversity in experience and perspective. Resolves interpersonal issues with a goal of mutual respect and understanding. Fully understands and shows support of the vision, mission and goals of the 7 Leadership county. Demonstrates support and achievement of organizational goals. Shares knowledge and expertise with co-workers, customers, and county leaders. Uses all available tools and systems to establish plans and priorities to meet 8 Planning and objectives and achieve goals. Follows established processes and procedures. Organization Develops strategies for performing work responsibilities in an effective and efficient manner. Meets deadlines. Reasoning and Considers and reflects on all knowledge, information, experience and resources 9 Problem Solving available to address an issue or reach a decision. Demonstrates ability to resolve problems and issues in a collaborative manner. Recognizes and performs work responsibilities cooperatively and in concert with 10 Teamwork other members of the unit. Recognizes and supports the goals of the work unit. Contributes to the attainment of the team's objectives and goals. External Factors: Addendum To Performance Plan'. Knowledge, skills, and abilities required to perform duties of job components;; Thorough knowledge of principals, practices and methods of developing, implementing and evaluating recreation programs; general knowledge of department programs and activities; ability to communicate ideas clearly, concisely and effectively, orally and in writing; ability to prepare reports and maintain records; ability to plan, organize and evaluate the work of others; ability to establish and maintain effective working relationships with staff, volunteers, parents; participants, league officials, coaches, and the general public; ability to manage allotted resources for efficient spending; ability to develop and implement staff and volunteer orientation and training; ability to work in and develop team environment; ability to resolve problems and conflicts. 212 Education and experience needed to carry out this performance plan: Any combination of education and experience equivalent to graduation from high school supplemented by job-related course work, and at least 2 years experience in grounds maintenance, ballfield maintenance, turf management, and indoor maintenance tasks. Experience with planning and carrying out nature, history or outdoor skills programs highly desired. Certification or licensure required by federal, state or local regulations: CPR/FA, criminal background, child protective services (CPS) and credit checks required. Valid appropriate driver's license and annual DMV record check required. Professional certifications_ requested (not mandated by governmental ,regulations): Any of these: Certified Interpretive Manager(CIM) and/or Certified Interpretive Trainer(CIT), National Association of Interpretation; Certified Park and Recreation Professional (CPRP), NRPA Please describe any on-call and/or subject-to-call duty. Indicate frequency and duration: May have to adjust schedule to insure correct staffing coverage of park. Occasionally may receive phone calls or be called in to handle program and staff emergencies. Unusual working conditions and/or physical requirements: Ability to work long hours as needed; work in all kinds of weather; lift 30lbs. Type and number of personnel supervised:. Supervises: Numerous PT Instructors and Facility Supervisors; and Volunteers. In the absence of the Park Manager, supervises: 3 FT Maintenance Technicians; 1 FT Visitor Center Assistant, 1 FT Park Naturalist, Seasonal Maintenance Technicians/Workers and Seasonal Assistant Manager. Position Background Check Information: Criminal Check Required: Y; NCIC Check Required: Y; Credit Check Required: Y; Fingerprinting Required: N; DMV Check Required: Y; CDL: N 213 Exhibit 6 Employee of the Month Nomination February 12, 2021 HR Committee Meeting 214 County of Frederick Employee of the Month Received:(HR use) • Nomination Form Do you know of an employee who Exhibits EXTRA effort... Goes ABOVE AND BEYOND the requirements of his or her position... Provides OUTSTANDING service... Makes a significant contribution, accomplishment or achievement to the County of Frederick and its residents. Criteria for Employee Recognition: Please mark the appropriate contribution(s): Critical Thinking and Problem Solving Interpersonal Skills Professionalism Superior Accomplishment Customer Service(Exceptional) Leadership Qualities Project Other Dependability Monetary Savings Ideas Quality Innovation/Creativity Performance/Skill Level Resourcefulness Integrity Positive Attitude Safe Work Practices Employee Name: Department: Nomination Submitted By: Department: Nominator's Signature: Date: Describe the employee's accomplishments/contributions that were ABOVE AND BEYOND the normal duties expected of the position. Describe how the employee provided exceptional service: Specifically describe the actions that meet the criteria of this award. Describe the value added to the department, team or organization. 215 'r ` r Board of Supervisors Agenda Item Detail Meeting Date: February 24, 2021 ��Gt• Agenda Section: Planning Commission Business - Other Planning Business Title: Proposed Ordinance Amendment: Boat Repair in the RA Zoning District — Information/Discussion Attachments: BOS02-24-21 Ord inanceAmendmentBoatRepairinRA.pdf 216 CO 4w , COUNTY of FREDERICK w w ® Department of Planning and Development 540/ 665-5651 158 Fax: 540/ 665-6395 MEMORANDUM TO: Frederick County Board of Supervisors FROM: M. Tyler Klein, AICP, Senior Planner' SUBJECT: Ordinance Amendment—Boat Repair Shop DATE: February 18, 2021 Staff has been requested to draft an amendment to the Zoning Ordinance to include "Boat Repair Shop" as a conditional use in the RA (Rural Areas) Zoning District. The Frederick Zoning Ordinance currently allows boat repair shops only within the M1 (Light Industrial) and M2 (Industrial General) Zoning Districts (classified as SIC-37 Transportation Equipment). A comparable use would be automotive repair (SIC-75 Automotive Repair, Services, and Parking), which is also allowed as a by-right use in the M1 and M2 Zoning District. In addition to being a by-right use in the M1 and M-2 Districts, automotive repair is also permitted as a conditional use in the RA District(public garage). Staff has prepared a text amendment for three (3) areas of the Zoning Ordinance. These include: 1) a new definition for a "boat repair shop," 2) additional regulations for specific uses for boat repair shops and, 3)the inclusion of boat repair shops as a conditional use in the RA District. The Development Review and Regulations(DRRC)discussed this item at their meeting on January 28, 2021. The DRRC agreed with the text amendment as drafted by staff and forwarded it to the Planning Commission for discussion. The Planning Commission discussed this item on February 17, 2021. The attached document shows the existing ordinance with the proposed changes supported by the DRRC (with bold italic for text added) and the Planning Commission. This item is presented for discussion. Staff is seeking direction from the Board of Supervisors on the appropriateness of this request and if the item is ready to be sent forward for public hearing. Attachments: 1. Revised ordinance with additions shown in bold underlined italics. 2. Resolution MTK/pd 217 Draft January 19,2021 ARTICLE I General Provisions; Amendments; and Conditional Use Permits Part 101 General Provisions 165-101.02 Definitions and word usage. Boat Repair Shop -A structure or portion thereof, desi,-ned for or used for servicin,-, repair, or equippinz boats, but not includinz boat sales. ARTICLE II Supplementary Use Regulations; Parking; Buffers; and Regulations for Specific Uses Part 204 Additional Regulations for Specific Uses 165-204.33 Boat repair shop All boat repair uses shall meet the followin'-requirements: A. All repair activities shall take place entirely within an enclosed structure. B. All exterior storame of parts and equipment shall be screened from view of surrounding Properties by an opaque fence or screen sir (6) feet in hei,-ht. This fence or screen shall be adequately maintainer. C. In the RA,Ml, and M2 Zonin,-Districts the sale or resale of boats shall not be permitted as an accessory or secondary use to a boat repair shop. IN, ARTICLE IV Agricultural and Residential Districts Part 401 RA Rural Areas District 165-401.3 Conditional Uses. DD. Boat repair shop. 218 4�GK CO w aarni 173E Action: BOARD OF SUPERVISORS: February 24, 2021 RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING REGARDING CHAPTER 165,ZONING ARTICLE I GENERAL PROVISIONS; AMENDMENTS; AND CONNDITIONAL USE PERMITS PART 101 - GENERAL PROVISIONS §165-101.02 DEFINITIONS AND WORD USAGE ARTICLE II SUPPLEMENTARY USE REGULATIONS; PARKING; BUFFERS; AND REGULATIONS FOR SPECIFIC USES PART 204 -ADDITIONAL REGULATIONS FOR SPECIFIC USES ARTICLE IV AGRICULTURAL AND RESIDENTIAL DISTRICTS PART 401 -RA RURAL AREAS DISTRICT §165-401.03 CONDITIONAL USES WHEREAS, a request to amend Chapter 165, Zoning— to include Boat Repair Shop as a conditional use in the RA (Rural Areas)Zoning District; and WHEREAS, the proposed amendment would allow Boat Repair Shop in the RA (Rural Areas)Zoning District; and WHEREAS, the Development Review and Regulations Committee (DRRC) reviewed the proposed changes at their January 28, 2021 regular meeting; and WHEREAS,the Planning Commission discussed the proposed changes at their regularly scheduled meeting on February 17, 2021 and agreed with the proposed changes; and 219 WHEREAS, the Board of Supervisors discussed the proposed changes at their regularly scheduled meeting on February 24, 2021; and WHEREAS, the Frederick County Board of Supervisors finds that in the public necessity, convenience, general welfare, and good zoning practice, directs the Frederick County Planning Commission hold a public hearing regarding an amendment to Chapter 165 to include Boat Repair Shop as a conditional use in the RA (Rural Areas) Zoning District. NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors that the Frederick County Planning Commission shall hold a public hearing to consider changes to address the boat repair in the RA (Rural Areas)Zoning District. Passed this 24th day of February 2021 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Blaine P. Dunn Shawn L. Graber Judith McCann-Slaughter David D. Stegmaier Robert W. Wells J. Douglas McCarthy A COPY ATTEST Kris C. Tierney Frederick County Administrator 220