January 27 2021 Closed Session and Regular Meeting Minutes 228
MINUTES
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, JANUARY 27, 2021
5:00 P.M.AND 7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice
Chairman; Blaine P, Dunn; Shawn L. Graber;Judith McCann-Slaughter; J. Douglas McCarthy; and
David D. Stegmaier were present,
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B, Williams, County Attorney; Scott Varner, Director of Information
Technology; Candice Perkins, Assistant Director of Planning; John Bishop, Assistant Director of
Planning-Transportation; Seth Thatcher, Commissioner of the Revenue; Steve Majchrzak, Fire
Chief; Lenny Millholland, Sheriff; Patrick Barker, EDA Director; Cheryl Shiffler, Finance Director;
Sharon Kibler, Assistant Director of Finance; Jennifer Place, Risk Manager/Budget Analyst; and
Ann W, Phillips, Deputy Clerk to the Board of Supervisors.
CALL O ORDER
Chairman DeHaven called the meeting to order at 5:00 p.m.
CLOSED SESSION
Vice Chairman Wells moved that the Board of Supervisors of Frederick County enter a
closed session pursuant to Virginia Code Sec. 2.2-3711(A)(5) for discussion concerning a
prospective business or industry where no previous announcement has been made of the business'
or industry's interest in locating facilities in the community, Supervisor McCarthy seconded the
motion which carried on a voice vote,
Supervisor Slaughter recused herself from the closed session because she has a property
interest that is subject to one or more than one agreement that could potentially be impacted by
the subject matter of the closed session.
At 5:23 p.m., the Board members being assembled within the designated meeting place in
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the presence of members of the public and the media desiring to attend, the meeting was
reconvened on motion of Vice Chairman Wells,seconded by Supervisor McCarthy and carrying on
a voice vote. Vice Chairman Wells moved that the Board of Supervisors of Frederick County certify
that, to the best of each member's knowledge, (i) only public business matters lawfully exempted
from open meeting requirements by Virginia law were discussed in the closed meeting to which
this certification applies, and (ii) only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed, or considered by the Board. Supervisor
Graber seconded the motion which carried as follows on a recorded vote:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye
Judith McCann-Slaughter Abstain
RECESS
i
At 5:25 p.m., Chairman DeHaven recessed the meeting.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Supervisor McCarthy delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance.
ADOPTION OF AGENDA—APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor Graber, the agenda was
adopted on a voice vote with the postponement of REZ#06-19 at the request of the Applicant.
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CITIZENS COMMENTS
Alex Wang of Fairfax County spoke in favor of the resolution raising awareness of the
persecution, including forced organ harvesting, in China of Falun Gong practitioners. He thanked
the Board for placing the resolution on the agenda,
Kery Nunez of Fairfax County thanked the Board for addressing the issue of forced organ
harvesting and the persecution of residents in China who opposed the Chinese Communist Party.
She spoke in favor of the resolution.
Tiny Tang of Fairfax County thanked the Board for considering the proposed resolution
saying that it will help prevent County residents from becoming unwitting accomplices to forced
organ harvesting.
Jason Croasdale, Back Creek District, spoke in favor of the reappointment of James Smith
to the Shawneeland Sanitary District Advisory Committee, He said it was typical for committee
members to be allowed to serve additional terms if they chose to and questioned why the Board
was considering replacing Mr. Smith. He praised Mr. Smith's service, leadership, and open
communication with the residents and asked the Board to allow Mr. smith to continue serving.
ADOPTION OF CONSENT AGENDA—APPROVED
Supervisor Slaughter moved for adoption of the consent agenda as presented, The motion
was seconded by Supervisor McCarthy and carried on a voice vote.
- Minutes of Closed Session and Regular Meeting of January 13, 2021 - CONSENT AGENDA
APPROVAL
- Minutes of Joint Meeting of the Board of Supervisors and the Economic Development
Authority of Janua 13 2021 - CONSENT AGENDA APPROVAL
- Parks and Recreation Commission Report of January 12, 2021 -_CONSENT AGENDA APPROVAL,
Appendix 1
-_Finance Committee Report of January 20, 2021 —CONSENT AGENDA APPROVAL,Appendix 2
-Acknowledgment of Update on the Coronavirus Aid Relief, and Economic Security
(CARES)Act of 2020 for the direct impact of the COVID-19 pandemic through the
establishment of the Coronavirus Relief Fund CRF --CONSENT AGENDA APPROVAL
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BOARD OF SUPERVISORS COMMENTS
Supervisor McCarthy noted his statement at the previous meeting in opposition to
permanent standard protocols regarding Covid-19. He said he plans to continue working on
opposition using approaches to the both the state legislature and the executive branch.
Supervisor McCarthy referenced the public radio system procurement effort saying Chief
Majchrzak has updated him, He said the Communications Committee has made good progress
toward providing answers to questions from the Board members and he thanked the Chief and the
Purchasing Manager for their work on the project.
Supervisor Dunn referenced the recent national election saying the rhetoric has become
negative. He reminded everyone that we are all Americans and need to work together, i
Supervisor Dunn said the recent requests for Delegate Dave LaRock to resign because of
his choice to exercise his right to assembly and free speech is inappropriate.
Supervisor Wells noted a request from the Parks and Recreation Commission concerning
$55,000 in proffer funds for an amphitheater at the Bowman Library. He said the request was not
acted on by the Finance Committee. By consensus, the Board agreed the matter be returned to
the Finance Committee for further review.
COUNTY OFFICIALS
RESOLUTION TO EDUCATE FREDERICK COUNTY'S RESIDENTS AND MEDICAL
COMMUNITY ON THE RISKS OF TRAVELING TO CHINA FOR ORGAN TRANSPLANT IN
LIGHT OF RECENT REPORTS OF STATE-SPONSORED ORGAN HARVESTING FROM
PRISONERS OF CONSCIENCE -APPROVED
Supervisor Graber moved for approval of the resolution title
P PP d To Educate Frederick
County's Residents and Medical Community on the Risks of Traveling to China for Organ
Transplant in Light of Recent Reports of State-Sponsored Organ Harvesting from Prisoners of
Conscience. Supervisor Stegmaier seconded the motion which carried on a recorded vote as
follows;
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County of Frederick, Virginia
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232
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
TO EDUCATE FREDERICK COUNTY'S RESIDENTS AND MEDICAL COMMUNITY ON THE
RISKS OF TRAVELING TO CHINA FOR ORGAN TRANSPLANT IN LIGHT OF RECENT
REPORTS OF STATE-SPONSORED ORGAN HARVESTING FROM PRISONERS OF
CONSCIENCE.
WHEREAS, extensive and credible reports have revealed mass killing of prisoners of conscience in the
People's Republic of China from religious and ethnic minority groups, in order to obtain organs for
transplants;and
WHEREAS,The China Tribunal,an independent tribunal sitting in London chaired by Sir Geoffrey Nice
QC, who was a prosecutor at the international criminal tribunal for the former Yugoslavia, concluded on
June 18,2019,in a unanimous determination at the end of its yearlong hearings,that the killing of detainees
in China for organ transplants is continuing and ongoing:and,
WHEREAS,an investigative report published in June 2016 by human rights attorney David Matas,former
Canadian Secretary of State for Asia-Pacific,David Kilgour,and journalist Ethan Gutmann,estimated that
China is performing transplants on "an industrial-scale, state-directed organ transplantation system,
controlled through national policies and funding,and implicating both the military and civilian healthcare
systems,",as Kilgour described these practices in his speech to the European Parliament in 2016; and,
WHEREAS, in June 2016, the United States House of Representatives unanimously passed House
Resolution 343,condemning the systemic,state-sanctioned organ harvesting from prisoners of conscience;
and
WHEREAS,there has been little media coverage of this problem,yet dozens of Frederick County residents
expressed concern to the Frederick County Board of Supervisors;and
WHEREAS,Frederick County residents should be fully informed of the organ source in China before they
make the decision to engage in organ tourism in China; and, WHEREAS, the Frederick County Board of
Supervisors desires to assist in raising awareness in this regard;
NOW THEREFORE,BE IT RESOLVED BY the Frederick County Board of Supervisors,that we strongly
condemn the illegal and immoral organ harvesting being conducted at the direction of and under the
protection of the Government of the communist Peoples Republic of China;and,
BE IT FURTHER RESOLVED that the residents of and medical community serving Frederick County and
the immediate region,be informed of the inherent injustices of the organ tourism in China,and that travel
to China for organ transplants may cause our local citizens to unwittingly become accomplices in state-
sponsored forced organ harvesting from prisoners of conscience.
AND BE.IT FURTHER RESOLVED that the Frederick County Board of Supervisors shall provide copies
of this resolution to the Frederick County delegation to the Virginia General Assembly and the Virginia
delegation to the United States Congress.
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COMMITTEE APPOINTMENTS
GEORGE BISHOP APPOINTED TO SHAWNEELAND SANITARY DISTRICT ADVISORY
COMMITTEE—APPROVED
Supervisor Graber moved to appoint George Bishop to a two-year term ending February j
27, 2023, on the Shawneeland Sanitary District Advisory Committee. Supervisor McCarthy
seconded the motion.
Supervisor Dunn said the residents of the District should be able to elect their
representatives, but since that was not allowed with the current rules, he would support Mr,
Bishop's appointment.
Vice Chairman Wells said he had received 15 emalls and nine phone calls supporting the
reappointment of Mr. James Smith.
Supervisor McCarthy said he had heard good things about Mr. Smith but that turnover is
a good thing.
Supervisor Graber agreed that allowing the residents to vote on the Committee members
would be a better option. He said he would like to give Mr. Bishop the opportunity to serve on the
Committee,
Mr. Bishop was appointed on a recorded vote as follows;
Blaine P. Dunn Aye David 0. Stegmaier No
Shawn L. Graber Aye Robert W.Wells No
J. Douglas McCarthy Aye Charles S. DeHaven,Jr, Aye
Judith McCann-Slaughter Aye
ROBERT R. BODEN JR.APPOINTED TO BOARD OF EQUALIZATION—APPROVED
Supervisor Slaughter moved to appoint Robert R. Boden, Jr., to fill an unexpired a three-
year term ending December 31,2022 on the Board of Equalization,Supervisor McCarthy seconded
the motion which carried on a recorded vote as follows;
Blaine P. Dunn No David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
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BRADLEY COMSTOCK APPOINTED TO BOARD OF EQUALIZATION —APPROVED
Supervisor McCarthy moved to appoint Bradley Comstock to fill an unexpired a three-year
term ending December 31, 2022 on the Board of Equalization. Vice Chairman Wells seconded the
motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye David D.Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter No
COMMITTEE BUSINESS—FINANCE COMMITEEE
Supervisor Slaughter moved for approval of the following:The Parks&Recreation Director
requests a General Fund supplemental appropriation in the amount of $30,000. This amount
represents a donation for the installation of two (2) sand volleyball courts at Clearbrook Park; The
Sheriff requests a General Fund supplemental appropriation in the amount of $9,989.76. This
amount represents two (2) insurance reimbursements for auto claims; The Sheriff requests a
General Fund supplemental appropriation in the amount of$1,100.This amount represents two(2)
donations to the department.;The Public Safety Communications Director requests a General Fund
supplemental appropriation in the amount of $32,120. This amount represents additional funds
from VDEM for the NG911 system migration; and The Finance Director requests a General Fund
supplemental appropriation in the amount of $16,065.30. This amount represents unspent
VJCCCA funds in FY 2020 that must be returned to the State. Vice Chairman Wells seconded the
motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
Judith McCann-Slaughter Aye Charles S. DeHaven, Jr. Aye
J. Douglas McCarthy Aye
Supervisor Slaughter noted the Parks & Recreation Director request for a General Fund
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supplemental appropriation in the amount of $55,000 saying it amount represents a request for
proffer funds for the construction of an amphitheater behind the Bowman Library, By consensus,
the Board referred the request back to the Finance Committee for further review.
Supervisor Slaughter moved for approval of the following: The NRADC Superintendent
requests an NRADC Fund supplemental appropriation in the amount of$161,852. This amount j
represents additional grant funds from DCJS to expand pretrial services. This expansion does
require the addition of four(4)grant funded Probation Officer positions as caseloads increase. Vice
Chairman Wells seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
Judith McCann-Slaughter Aye Charles S. DeHaven,Jr. Aye
J. Douglas McCarthy Aye
Supervisor Slaughter moved for approval of the following: The NRADC Superintendent
requests an NRADC Fund supplemental appropriation in the amount of $16,305, This amount
represents an expansion of PAPIS pre-release services. Vice Chairman Wells seconded the motion
which carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W. Wells Aye
Judith McCann-Slaughter Aye Charles S. DeHaven, Jr. Aye
J. Douglas McCarthy Aye
Supervisor Slaughter moved for approval of the following: The Director of Elections
requests authorization to convert a part-time Assistant Registrar position to a full-time position.
Supervisor Stegmaier seconded the motion which carried on a recorded vote as follows:
Blaine P, Dunn Aye David D. Stegmaier Aye
Shawn L. Graber No Robert W.Wells Aye
Judith McCann-Slaughter Aye Charles S. DeHaven, Jr, Aye
J. Douglas McCarthy Aye
Supervisor Slaughter moved for approval of the following: The Finance Director requests
a General Fund and a County Capital Fund supplemental appropriation in the amount of
$3,204,306. This amount represents prior year audit adjustments to account for the debt write-off
for the Sanitation Authority and FY 2020 CARES funds for budgeted public safety salaries.
P
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Supervisor McCarthy seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber Aye Robert W.Wells Aye
Judith McCann-Slaughter Aye Charles S. DeHaven, Jr. Aye
J. Douglas McCarthy Aye
Supervisor Slaughter commended the Finance Department noting the following: the
Government Finance Officers Association (GFOA) has awarded the County the Award for
Outstanding Achievement for Outstanding Achievement in Popular Annual Financial Reporting for
the June 30, 2019 Popular Annual Financial Report(PAFR). This is the 14th consecutive year that
Frederick County has received this achievement; the Government Finance Officers Association
(GFOA) has awarded the County the Award for Outstanding Achievement for Excellence in
Financial Reporting for the June 30, 2019 Comprehensive Annual Financial Report (CAFR). This
is the 34th consecutive year that Frederick County has received this achievement; and the
Government Finance Officers Association (GFOA) has awarded the County the Distinguished
s
Budget Presentation Award for the annual budget for the fiscal year beginning July 1, 2020. This
is the 34th consecutive year that Frederick County has received this award.
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REz #06-19 - WINCHESTER MEDICAL CENTER — DEFERRED INDEFINITELY AT THE
REQUEST OF THE APPLICANT
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CAPITAL IMPROVEMENT PLAN—FORWARDED TO PUBLIC HEARING
Ms. Perkins reviewed the Capital Improvements Plan (CIP) saying it is a document that
consists of a schedule of major capital expenditures for the County for the ensuing five-year period, as
well as a category for long term projects (6 + years out) and is intended to assist the Board of
Supervisors in preparation of the County budget.She said in addition to determining priorities for capital
expenditures, the County must also ensure that projects contained within the CIP conform to the
Comprehensive Plan. She noted that the inclusion of projects on the CIP is in no way an indication that
Frederick County will be undertaking these projects. She concluded saying the CIP is strictly advisory
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(Board of Supervisors Closed Session and Regular Meeting of January 27, 2021
County of Frederick, Virginia
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and is intended for use as capital facilities planning document, not for requesting funding allocations.
Ms. Perkins said staff is seeking authorization from the Board of Supervisors to schedule the CIP
for public hearing.
Vice Chairman Wells moved that the Capital Improvement Plan be forwarded to public
hearing and Supervisor Slaughter seconded the motion.
Supervisor Graber stated his concern that many of the items listed in the CIP are not
essential functions of government adding that those items should be trimmed before the public
hearing.
Supervisor Dunn said he approves of some items in the CIP adding that a revolving fund
for use by Fire and Rescue is a good idea. He noted concern about the priorities listed by the
schools for their CIP.
The motion carried on a recorded vote as follows:
Blaine P. Dunn Aye David D. Stegmaier Aye
Shawn L. Graber No Robert W.Wells Aye
Judith McCann-Slaughter Aye Charles S. DeHaven,Jr. Aye
J. Douglas McCarthy Aye
2021-2026 CAPTIAL IMPROVEMENTS PIAN(CTP)
WHEREAS, the Frederick County Planning Commission discussed the 2021-2026 Capital Improvements
Plan(CIP)at their regular meeting on January 20,2021. The Planning Commission recommended approval
of the CIP and affinned that the projects contained within the CIP are in conformance with the 2035
Comprehensive Plan;and,
WHEREAS, the Frederick County Board of Supervisors discussed the CIP at their regular meeting on
January 27,2021;and,
WHEREAS, the Frederick County Board of Supervisors supports the priorities shown in the 2021-2026
Capital Improvements Plan(CIP)and has affirmed the detennination of the Planning Commission that the
projects contained in the CIP conform with the 2035 Comprehensive Plan;
NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors that the 2021-
2026 Capital Improvements Plan be scheduled for public hearing at the Board of Supervisors meeting on
February 10,2021,
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BOARD LIAISON REPORTS— Bone
CITIZEN COMMENTS—None
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BOARD OF SUPERVISORS COMMENTS
Supervisor McCarthy noted the earlier recognition of the awards received by the Finance
Department saying he has always found the staff very accommodating to both the Board and the
citizens of the County.
ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was
adjourned at 7;52 p.m.
Charles S. DeHaven, Jr. Kris C.Tierney
Chairman, Board of Supervisors Clerk, Board of Supervisors
Minutes Prepared By.
Ann W. Phillips
Deputy Clerk, Board of Supervisors
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Board of Supervisors Minutes of January 27, 2021 - Appendix 1
PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS
Wednesday January 27, 2021
7:00 p.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
To: Jay Tibbs, Deputy County Ad min istratorfor Human Services
From: Jason L. Robertson, Director, Parks & Recreation Dept,
Date: January 15, 2021
Subject: Parks and Recreation Commission Action
The Parks and Recreation Commission met on January 12, 2021. Members present were: Guss
Morrison, Natalie Gerometta, Gary Longerbeam, Ronald Madagan,Amy Strosnider, Randy
Carter. Attending remotely; Charles Sandy,Jr., Dennis Grubbs. Non-voting Board Liaison, Mr.
Robert Wells.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
None
ITEMS SUBMITTED FOR INFORMATION ONLY
1. Mr. Madagan made a motion to nominate Gary Longerbeam as Chairperson for 2021,
seconded by Mr. Carter, carried unanimously (8-0).
2. Mr. Madagan made a motion to nominate Randy Carter as Vice-Chairperson for 2021,
seconded by Mr. Morrison, carried unanimously(8-0).
3. The Commission made a motion to adopt a revised Bloodborne Pathogen Policy and
Procedure (100,03)with staff recommendations. Mr. Madagan made a motion to
accept the policy as presented, seconded by Mr. Carter, carried unanimously (8-0).
See Attachment 1.
4. The Commission made a motion to adopt a revised Economically Disadvantaged Fees
Policy (500.08)with staff recommendations. Mrs. Strosnider made a motion to accept
the policy as presented, seconded by Mrs. Gerometta, carried unanimously(8-0). See
Attachment 2.
5, The Building and Grounds Committee made a motion to request proffer funds in the
amount of$55,000 for the construction of an amphitheater behind the Bowman
Library, seconded by Mr. Carter, carried unanimously(8-0). This recommendation will
be forwarded to the Finance Committee prior to requiring Board of Supervisor action.
Cc: Charles R.Sandy, Chairman
Robert Wells, Board of Supervisors' Non-Voting Liaison
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Board of Supervisors Minutes of January 27, 2021 - Appendix 2
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday,January 20, 2021
8:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors Room at 107 North Kent Street on
Wednesday,January 20,2021 at 5:00 a.m.
ATTENDEES;
Committee members present: Judith McCann-Slaughter, Chairman; Charles DeHaven;
Robert Wells;Jeffrey Boppe;Angela Rudolph-Wiseman; Gary Oates; and non-voting liaisons
William Orndoff,Treasurer and Seth Thatcher, Commissioner of the Revenue.
Committee member absent: none.
Staff present: Cheryl Shiffler, Finance Director; Kris Tierney, County Administrator;
Rod Williams,County Attorney;Sharon Kibler,Assistant Finance Director;Jennifer Place,
Budget Analyst;Steve Hawkins,Sheriff Major;Jason Robertson, Parks&Recreation Director;
Jon Turkel, Parks and Recreation Assistant Director;Tamara Perez, Public Safety
Communications Director; Kim Chmura, Community Corrections Chief;Clay Corbin, NRADC
Superintendent; and Rich Venskoske, Director of Elections.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
O Items 1, 5,6, 7 and 9 were approved under consent agenda.
1. O The Parks& Recreation Director requests a General Fund supplemental appropriation in
the amount of$30,000. This amount represents a donation for the installation of two(2)sand
volleyball courts at Clearbrook Park. No local funds required. See attached memo, p.5.
2. The Parks&Recreation Director requests a General Fund supplemental appropriation in the
amount of$55,000. This amount represents a request for proffer funds for the construction of
an amphitheater behind the Bowman library. The request has been approved by the Parks and
Recreation Commission. See attached memo, p.6—8. The committee did not make a motion.
3. The NRADC Superintendent requests an NRADC Fund supplemental appropriation in the
amount of$161,85.2. This amount represents additional grant funds from DCJS to expand
pretrial services. This expansion does require the addition of four(4)grant funded Probation
Officer positions as caseloads increase. No additional local funds required. See attached
information, p.9—37. The committee recommends approval.
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Board of Supervisors Closed Session and Regular Meeting of January 27,2021
County of Frederick, Virginia
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4. The NRADC Superintendent requests an NRADC Fund supplemental appropriation in the
amount of$16,305, This amount represents an expansion of PAPIS pre-release services, No
additional local funds required. See attached information, p.38—67. The committee
recommends approval.
5, ( )The Sheriff requests a General Fund supplemental appropriation in the amount of
$9,989.76. This amount represents two(2)insurance reimbursements for auto claims. No
local funds required, See attached information, p.68—77.
6. ( )The Sheriff requests a General Fund supp.lemental appropriation in the amount of$1,100.
This amount represents two(2)donations to the department. No local funds required. See
attached memos, p. 78—81.
7. (W.)The Public Safety Communications Director requests a General Fund supplemental I
appropriation in the amount of$32,120. This amount represents additional funds from VDEM
for the NG911 system migration. No additional local funds required. See attached information,
p.82—85.
8. The Director of Elections requests authorization to convert a part-time Assistant Registrar
position to a full-time position. No additional local funds are required;however, budget
transfers in the amount of$22,642 from the Electoral Board budget to the Voter Registrar
budget are necessary. See attached memo, p.86. Committee member Welts voted no. The
committee recommends approval.
9. { )The Finance Director requests a General Fund supplemental appropriation in the amount
of$16,065.30. This amount represents unspent VJCCCA funds in FY 2020 that must be
returned to the State. No local funds required. See attached letter, p,87.
10. The Finance Director requests a General Fund and a County Capital Fund suipplemental
appropriation in the amount of,,$3,204,306, This amount represents prior year audit
adjustments to account for the debt write-off for the Sanitation Authority and FY 2020 CARES
funds for budgeted public safety salaries. Per policy, amounts in excess of 20%operating
reserve at year end are to be transferred to the Capital Fund. No local funds required. See
attached Report on Unreserved Fund Balance, p,88-89. Committee member Oates abstained.
The committee recommends approval.
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NO ACTION REQUIRED:
1. The Commissioner of the Revenue provided information for discussion of the cigarette tax that
counties are permitted to levy effective July 1,2021. See attached memo, p.90—91.
2. The Commissioner of the Revenue provided information for reassessment discussion, See
attached presentation, p.92—116.
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for December 2020. See attached,
p. 117.
2. The finance Director provides financial statements ending December 30, 2020. See attached,
p.118 -128.
3. The Finance Director provides an FY 2021 Fund Balance Report ending January 14,2021. See
attached, p. 129.
4. The Government Finance Officers Association(GFOA)has awarded the County the Award for
Outstanding Achievement for Outstanding Achievement in Popular Annual Financial Reporting
for the June 30,2019 Popular Annual Financial Report(PAFR). This is the 14th consecutive year
that Frederick County has received this achievement. See attached, p. 130-132.
5. The Government Finance Officers Association (GFOA) has awarded the County the Award for
Outstanding Achievement for Excellence in Financial Reporting for the June 30,2019
Comprehensive Annual Financial Report(CAFR). This is the 3411 consecutive year that Frederick
County has received this achievement. See attached, p. 133—134.
6. The Government Finance Officers Association(GFOA) has awarded the County the
Distinguished Budget Presentation Award for the annual budget for the fiscal year beginning
July 1, 2020. This is the 341h consecutive year that Frederick County has received this award.
See attached,p. 135—137.
7. The Director of Elections provides information: on the final costs of the November 2020
election. A supplemental appropriation in the amount of$94,577 was approved for the new
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Board of Supervisors Closed Session and Regular Meeting of January 27,1021
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No Excuse Early Voting(NEEV)in July 2020 based on estimates. Of that amount,$34,205 was
not spent and will be returned to fund balance. See attached memo,p. 138.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter, Chairman
Charles DeHaven
Robert Wells
Jeffrey Boppe
Angela Rudolph-Wiseman
Gary Oates
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By_ Chev-yb[3. Sw
Cheryl B.Shiffler, Finance Director
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I
Minute Book 46
Board of Supervisors Closed Session and Regular Meeting o f January 27,2021
County of Frederick, Virginia