Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
December 9 2020 Board_Agenda_Packet
7 r ■ V�1 1 AGENDA BOARD OF SUPERVISORS WEDNESDAY, DECEMBER 9, 2020 6:00 and 7:00 PM BOARD MEETING ROOM 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 22601 Closed Session - 6:00 P.M. — The Board will enter a closed session pursuant to Virginia Code Sec. 2.2-3711(A)(29) for discussion of the award of a public contract, involving the expenditure of public funds, for a public safety radio system, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. 1. Regular Meeting Call to Order - 7:00 p.m. 2. Invocation 3. Pledge of Allegiance 4. Adoption of Agenda 5. Citizen Comments — For agenda items that are not the subject of a Public Hearing 6. Consent Agenda - Roll Call Vote Required 6.A. Minutes of Information Session of 11-9-20 BOS 12-09-20MinuteslnfoSession9Novem ber2020.pdf 6.B. Minutes of Regular Meeting of 11-12-20 BOS 12-09-20MinutesRegularMeeting 12Novem ber2020.pdf 6.C. Minutes of Work Session of 11-23-20 BOS 12-09-20MinutesWorkSession23November2020.pdf 6.D. Public Safety Committee Report of 11-12-20 BOS 12-09-20PublicSafetyCom m itteeReportl 2Novem ber2020.pdf 1 Board of Supervisors Regular Meeting Agenda Page 2 December 9, 2020 Consent Agenda, continued 6.E. Human Resources Committee Report of 11-13-20 B OS 12-09-20H RCom m itteeReport13Novem ber2020.pdf 6.F. Parks and Recreation Commission Report of 11-17-20 BOS12-09-20P arks Recreation Comm ission 17November2020.pdf 6.G. Transportation Committee Report of 11-23-20 B OS 12-09-20TransCom m ittee Re po rt2 3 N ove m ber2020.pdf 6.H. Public Works Committee Report of 12-1-20 BOS12-09-20PublicWorksCommitteeReport1 December2020.pdf 6.1. Resolution Honoring LeeAnna D. Pyles On Her Retirement B OS 12-09-20RetireeResolution-Pyles.pdf 6.J. Resolution Honoring Dennis D. Linaburg On His Retirement BOS12-09-20RetireeResolution-Linaburg.pdf 6.K. Resolution Honoring Stephen E. Richman On His Retirement BOS 12-09-20RetireeResolution-Richman.pdf 6.L. Resolution Honoring James F. Whitley On His Retirement BOS 12-09-20RetireeResolution-Whitley.pdf 6.M. Request from the Commissioner of the Revenue for Refunds and Supplemental Appropriations 1. Toyota Lease Trust— $6,068.29 2. Undisclosed Taxpayer— Disabled Veteran's Relief- $10,436.99 B OS 12-09-20RequestForRefunds.pdf 6.N. Acknowledgement of Receipt of Certified Copies of Abstract of Votes from the General Election of November 3, 2020 B OS 12-09-20Certified Cop iesAbstractOfVotes2020.pdf 2 Board of Supervisors Regular Meeting Agenda Page 3 December 9, 2020 Consent Agenda, continued 6.0. Request for Approval to Conduct Rabies Clinics BOS 12-09-20BoardRequestLetterOnRabiesClinics.pdf 6.P. Addition to the Legislative Agenda from Supervisor Dunn Concerning Limiting to Three Years Any Refund of Bank Franchise Taxes Because of Bank Mistakes B 0 S 12-09-20 Req uestForAdditionToLeg islativeAgenda.pdf 6.Q. Resolution Requesting that the Governor and the General Assembly Take Such Action as is Necessary to Amend the State Budget to Redirect Recordation Taxes Back to Localities BOS 12-09-20ResolutionOnRecordation.pdf 7. Board of Supervisors Comments 8. County Officials 8.A. Recognition of Retiring Department Directors 8.B. Update from Nick Sabo, Executive Director of the Winchester Regional Airport 8.C. Committee Appointments 1. Board of Equalization Vacant 3-year term See attached application of Gary Kenzel Oates 2. Planning Commission Unexpired 4-year term of Shawnee District Rep. expires 4/28/21 See attached application of Elizabeth Kozel Note- The Board is seeking applications for the following: -Gainesboro District representative on the Historic Resources Advisory Board -Red Bud District representative on the Social Services Board B OS 12-09-20BoardCom m itteeAppts.pdf 3 Board of Supervisors Regular Meeting Agenda Page 4 December 9, 2020 County Officials, continued 8.D. Pharmaceutical Processor Letter of Approval Request BOS12-09-20PharmaceuticalProcLetterOfApprovalRequest-AlmustafaElhillo.pdf 8.E. Public Safety Radio System Procurement 1. Authorization to issue a Notice of Intent to award a contract to EF Johnson for a new public safety radio system. 2. Authorization for the County Administrator to execute a contract with EF Johnson for a not to exceed amount of$20,981,973, pending legal review. 3. Authorization for the County Administrator to execute a contract with Mission Critical Partners for project management support for a not to exceed amount of$530,000, pending legal review. BOS12-09-20Memo_re_Radio_System_Procu rem ent_Recommendation.pdf 9. Committee Business - Human Resources Committee 9.A. The Human Resources Committee recommends changes to Frederick County Human Resources policy regarding Policy 8.2: Holidays including approval that the Juneteenth holiday be recognized and referred to as Emancipation Day in Frederick County. 9.13. The Human Resources Committee recommends the NRADC requested Range Adjustment for NRADC Correctional Nurses I, II and III. B OS 12-09-20H RCom m itteeReport13Novem ber2020.pdf 4 Board of Supervisors Regular Meeting Agenda Page 5 December 9, 2020 10. Public Hearings (Non Planning Issues) 10.A. Ordinance, pursuant to Va. Code Sec. 15.2-1508, to Authorize the Payment of Certain Bonuses to Employees of the County, of and as its Constitutional Officers, and of Entities for which the County Serves as Fiscal Agent. The ordinance would authorize the payment of a bonus of$500 each for full-time employees, to be paid on or before December 31, 2020, and an additional bonus of$500 each for full-time employees in positions classified as Very High Risk for COVID-19 Exposure or High Risk for COVID-19 Exposure under the Virginia Department of Labor Industry Standards, to be paid on or before March 31, 2021. BOS12-09-20MemoBonusOptions.pdf 11. Planning Commission Business - Public Hearings — None 12. Planning Commission Business - Other Planning Business 12.A. REZ #06-19 - Winchester Medical Center BOS 12-09-20REZ06-19WMC.pdf 12.13. CUP #08-20 - Samuel Smith Jr. (Special Event Facility) BOS 12-09-20CU P0820Sam uelSm ithJr.SpecialEventCenter.pdf 12.C. MDP #04-20 - Stonewall 4 Industrial - Presented for Information BOS12-09-20MDP04-20Stonewall4lndustrial.pdf 12.D. MDP #05-20 - Fairfax Downs - Presented for Information BOS12-09-20MDP05-20FairfaxDowns.pdf 12.E. DRRC - Floodplain Ordinance Adjustment - Information/Discussion BOS 12-09-20FloodplainOrdinanceAdjustment.pdf 5 Board of Supervisors Regular Meeting Agenda Page 6 December 9, 2020 13. Board Liaison Reports 14. Citizen Comments 15. Board of Supervisors Comments 16. Adjourn 6 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Minutes of Information Session of 11-9-20 Attachments: BOS 12-09-20MinuteslnfoSession9November2020.pdf 7 MINUTES INFORMATION SESSION FREDERICK COUNTY BOARD OF SUPERVISORS MONDAY, NOVEMBER 9, 2020 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Blaine P. Dunn; and J. Douglas McCarthy were present. Shawn L. Graber; Judith McCann-Slaughter; Gene E. Fisher and Robert W. Wells were absent. Planning Commission Members: Charles Triplett; Rhodes Marston; and John Jewell were present. Staff present: Mike Ruddy, Director of Planning; Mark Cheran, Zoning & Subdivision Administrator; Mark Sutphin, Extension Agent, Agriculture and Natural Resources Horticulture; Justin Kerns, Executive Director of Winchester-Frederick County Convention & Visitors Bureau; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Supervisor Dunn and Supervisor McCarthy called the meeting to order at 7:00 p.m. and welcomed comments on farming sustainability in the community. DISCUSSION Sharon Mauzy said there is a need for more community involvement among farmers and help getting products to the market. She suggested the Extension office could be of more help as it is in other communities getting agricultural products to market. She encouraged internships for high school students, farm tours, biannual bulk produce sales, and a mechanism for informing others of land for lease. Greg Mauzy noted the pressure for development of farmland with the urban development plan adopted by the County in 1980. Dudley Rinker said that if agriculture is profitable, there would be no worry of farmland 1 8 being developed. He suggested using economic development funds to promote agriculture, adding that in West Virginia, social media is used to bring agricultural tourists into the area. John Gavitt said he is not a farmer but is interested in land preservation. He encouraged the use of conservation easements and land use taxation. Kitty Hockman-Nicholas said direct marketing is key and that retail sales are more profitable for farmers than wholesale. She suggested that tourism and marketing need to be promoted together. Paul Anderson said transferable development rights is great program and that easements are a good option for those needing a tax write-off. Justin Kerns of the Tourism Board spoke about options for promotion of agritourism in the County and thanked the Board for the financial support it has given toward tourism. Emily Warner of the Potomac Conservancy reviewed options for earning money in return for permanently protecting land from development. David Sparkman said retail marketing of farm products should be easy and suggested a County Facebook page where farmers could post products for sale. Dixie Schulen discussed increasing land values as threatening farming and suggested promotion of farming. She described the process for getting a conditional use permit for an event center as long and difficult. Chelsea Layman discussed Waveland Farm's small event center operation saying the conditional use permit route is too big for small centers that host only one or two events per year. Jordan Castile said the County Code has standards to help the Board approve development and that subdivision property owners' associations can assist in restricting some types of development that the Board may not be able to prohibit. Cordell Watt referenced the five-acre minimum lot size saying the County had studied this issue 12 years ago. He said the majority of the farmers present have not developed their land, but they do not want to give up their rights to do so. Tim Regan said the Board needs to work with the farmers to preserve farmland. Bruce Welch discussed the assertion that it costs the County money when new homes are built. He said a multifaceted approach including support of conservation easements is needed to preserve the area's quality of life. 2 9 Cindy Layman referenced Waveland Farm saying the conditional use permit route is difficult because they are one size fits all while event centers vary in size and complexity. Mark Royal discussed park land and the possible County purchase of land for recreational uses to aid in land preservation. Claire Boyd discussed increasing land values and asked that by-right uses and family use subdivisions be left alone. She said family farms are essentially the retirement plan or pension of farmers and that the County has not done a lot to promote farming. ADJOURN The information session was adjourned at 9:00 p.m. 3 10 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Minutes of Regular Meeting of 11-12-20 Attachments: BOS12-09-20MinutesRegularMeeting12November2020.pdf 11 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS THURSDAY, NOVEMBER 12, 2020 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice Chairman; Blaine P. Dunn; Shawn L. Graber; Judith McCann-Slaughter; J. Douglas McCarthy; and David D. Stegmaier were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Andrew Farrar, IT Program Coordinator; Mike Ruddy, Director of Planning; Candice Perkins, Assistant Director of Planning; Tyler Klein, Senior Planner; Missi Neal, Purchasing Manager; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Pastor Ross Halbersma, New Hope Alliance Church delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Wells led the Pledge of Allegiance. ADOPTION OF AGENDA—APPROVED In light of the Applicant's request for postponement of Rezoning #06-19 Winchester Medical Center, Supervisor McCarthy moved for adoption of the agenda with this item being removed. The motion, seconded by Supervisor Graber, carried on a voice vote. Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 1 12 CITIZENS COMMENTS—None ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Slaughter moved for adoption of the consent agenda as presented. The motion was seconded by Supervisor McCarthy and carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W.Wells Aye Judith McCann-Slaughter Aye Charles S. DeHaven, Jr. Aye J. Douglas McCarthy Aye - Minutes of Regular Meeting of October 28, 2020-CONSENT AGENDA APPROVAL - Minutes of Joint Work Session with Frederick Water of October 28, 2020-CONSENT AGENDA APPROVAL - Minutes of Work Session of November 5, 2020-CONSENT AGENDA APPROVAL -Transportation Committee Report of October 26, 2020-CONSENT AGENDA APPROVAL, Appendix 1 - Public Works Committee Report of October 27, 2020-CONSENT AGENDA APPROVAL,Appendix 2 - Road Resolution - Round Hill Crossing —Route 803 Relocation—CONSENT AGENDA APPROVAL RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS §33.2-705 & §33.2-912—Addition to Secondary Route, Discontinuance&Abandonment with Replacement Road The Board of Supervisors of Frederick County, in regular meeting on the 12th day of November 2020, adopted the following: WHEREAS,the project sketch and VDOT Form(s)AM4.3,attached and incorporated herein as part of this resolution, define adjustments required in the secondary system of state highways as a result of construction, and WHEREAS, a portion of Route 803 has been realigned and a new segment constructed to standards equal to the Virginia Department of Transportation's Secondary Street Acceptance Requirements as a requisite for acceptance for maintenance as part of the Secondary System of State Highways; and WHEREAS, the Virginia Department of Transportation has inspected this street and found it to be acceptable for maintenance; and NOW, THEREFORE, BE IT RESOLVED, this Board hereby request the Virginia Department of Transportation to take the necessary action to abandon those segments identified on the attached Form AM4.3 and project sketch as part of the secondary system of state highways,pursuant to §33.2-912, Code of Virginia, and BE IT FURTHER RESOLVED, this Board hereby requests the Virginia Department of Transportation to add and maintain the segments identified on the incorporated Form AM4.3 and project sketch to the Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 2 13 secondary system of state highways,pursuant to, §33.2-705, Code of Virginia, and BE IT FINALLY RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Supervisor Dunn noted his request eight months ago for a joint meeting with the School Board to discuss issues of concern. Vice Chairman Wells noted that the School Board had offered some potential meeting dates but that no agreement on a meeting date had been reached. COUNTY OFFICIALS: PRESENTATION BY KEVEN M. WALKER, SHENANDOAH VALLEY BATTLEFIELDS FOUNDATION CHIEF EXECUTIVE OFFICER Keven Walker, CEO of the Shenandoah Valley Battlefields Foundation, provided an overview of the operations and programs offered by the Foundation. Supervisor Dunn encouraged users of the Battlefield to refrain from littering to keep the property clean. DATES PROPOSED FOR A JOINT MEETING WITH THE ECONOMIC DEVELOPMENT AUTHORITY By consensus, the Board agreed to schedule a joint meeting with the Economic Development Authority on January 13, 2021, at 5:30 p.m., immediately prior to the regular Board of Supervisors meeting. COMMITTEE BUSINESS DECISION ON DISPOSITION OF OLD ALBIN CITIZENS CONVENIENCE CENTER Supervisor McCarthy moved that the Board authorize the sale of the decommissioned old Albin Citizens Convenience Center property now that the new center is open and operating. Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 3 14 Supervisor Graber seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Charles S. DeHaven, Jr. Aye J. Douglas McCarthy Aye + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS 2035 COMPREHENSIVE PLAN AMENDMENT, NORTHEASTERN LAND USE PLAN (NELUP) —SEWER AND WATER SERVICE AREA (SWSA) BOUNDARY LIMIT ADJUSTMENTS FOR TWO ADDITIONAL AREAS WITH EXISTING INDUSTRIAL LAND USE DESIGNATIONS. - APPROVED Assistant Planning Director Candice Perkins reviewed the proposed addition of two areas previously discussed as part of the overall adjustments to the boundary of the SWSA for the NELUP by the Comprehensive Plans and Programs Committee (CPPC) and the Planning Commission. She said the first area is located west of Interstate 81 and is adjacent to the VDOT rest area and the second area is located west of 1-81, north of Cedar Hill Road and both areas are shown with a future industrial land use designation by the NELUP. She concluded saying these additions would increase the SWSA boundary by approximately 308-acres and were recommend for approval by the Planning Commission. Chairman DeHaven opened the public hearing. No one spoke. Chairman DeHaven closed the public hearing. Supervisor Slaughter moved for approval of 2035 Comprehensive Plan Amendment, Northeastern Land Use Plan (NELUP) — Sewer and Water Service Area (SWSA) Boundary Limit Adjustments for Two Additional Areas with Existing Industrial Land Use Designations. Supervisor Graber seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier Aye Shawn L. Graber Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Charles S. DeHaven, Jr. Aye J. Douglas McCarthy Aye Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 4 15 RESOLUTION RESOLUTION TO APPROVE SEWER AND WATER SERVICE AREA(SWSA)BOUNDARY ADJUSTMENTS FOR THE NORTHEAST FREDERICK LAND USE PLAN(NELUP)OF THE 2035 COMPREHENSIVE PLAN(EXPANSIONS AND REDUCTIONS)AND ADOPTION OF TEXT FOR APPENDIX I FOR THE NORTHEAST FREDERICK LAND USE PLAN(NELUP) WHEREAS,The 2035 Comprehensive Plan,The Plan,was adopted by the Board of Supervisors on January 25,2017;and WHEREAS,this amendment would result in boundary adjustments for two areas of the Sewer and Water Service Area(SWSA)of the Northeast Land Use Plan(NELUP),resulting in an increase of the SWSA by 308-acres. The first area is located west of Interstate 81 and is adjacent to the VDOT rest area and the second area is located west of I-81,north of Cedar Hill Road. Both areas are shown with a future industrial land use designation by the NELUP;and WHEREAS,The Board of Supervisors discussed this item at their October 14,2020 meeting and sent these two areas proposed for inclusion in the SWSA boundary, totaling 308 acres, forward for public hearing; and WHEREAS, The Planning Commission held a public hearing for this item at their November 4, 2020 meeting and recommended approval;and WHEREAS,The Frederick County Board of Supervisors held a public hearing for this item at their regular meeting on November 12,2020;and WHEREAS, The Frederick County Board of Supervisors finds the approval of boundary adjustments to the Sewer and Water Service Area (SWSA) of the Northeast Land Use Plan (NELUP) of the 2035 Comprehensive Plan,to include 308-acres into the SWSA boundary for two areas,to be in the best interest of the public health,safety,welfare and future of Frederick County,and in good planning practice;and NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors,that the Sewer and Water Service Area (SWSA) boundary of the Northeast Land Use Plan (NELUP) of the 2035 Comprehensive Plan, be expanded to include 308-acres for two areas; the first area is located west of Interstate 81 and is adjacent to the VDOT rest area and the second area is located west of I-81,north of Cedar Hill Road. Both areas are shown with a future industrial land use designation. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS—OTHER PLANNING BUSINESS REZONING #06-19 WINCHESTER MEDICAL CENTER- POSTPONED UNTIL DECEMBER 9, 2020 At the Applicant's request, this item was postponed until December 9, 2020. DISCUSSION: DRRC-ORDINANCE AMENDMENT (BACKYARD CHICKENS IN THE RP DISTRICT)— FORWARDED TO PUBLIC HEARING Senior Planner Tyler Klein provided background on the citizen request for a text amendment allowing single-family detached (SFD) lots 15,000 square feet (SF, or 0.34-acres) or Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 5 16 greater to have up to a maximum of six(6)chickens by-right. He said roosters, guinea fowl,turkeys and peacocks would be prohibited by this allowance and additionally, single-family attached lots (townhomes or duplexes), multi-family buildings, and lots less than 15,000 SF would be prohibited from keeping chickens. He said this amendment would also apply to lots of 15,000 SF or greater in the R4 (Residential Planned Community) and R5 (Residential Recreational Community) Zoning Districts as they also follow the RP District"Allowed Uses" list. The Board and staff discussed the definition of a structure for chickens, fees, penalties for violations, enforcement, and other jurisdictions that have permitted chickens in residential areas. Vice Chairman Wells said he wished to see the matter moved forward to public hearing. Chairman DeHaven said chickens should not be permitted in high density residential areas. Supervisor Dunn proposed that chickens be permitted on a trial basis for a year to see if any problems surfaced. Supervisor Graber said some constituents have asked the Board to allow chickens and they should be allowed to use their property as they see fit. Supervisor McCarthy said backyard chickens have been successful in neighboring localities and in Europe and he supported forwarding the request to public hearing. He moved the request be forwarded to public hearing and Supervisor Graber seconded the motion. Supervisor Dunn noted his proposal that chickens be permitted on a trial basis. Supervisor Stegmaier said he was not in favor of holding a public hearing on the request. The motion to forward the matter to public hearing carried on a recorded vote as follows: Blaine P. Dunn Aye David D. Stegmaier No Shawn L. Graber Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Charles S. DeHaven, Jr. No J. Douglas McCarthy Aye BOARD LIAISON REPORTS - None Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 6 17 CITIZEN COMMENTS Tiny Tang of Fairfax County addressed the Board Members and requested that they pass a resolution raising awareness of the persecution in China of Falun Gong practitioners including forced organ harvesting. She was joined at the podium by Chunyan Wang whom she identified as having been imprisoned and tortured and whose husband she said was murdered by the Chinese authorities. Alex Wang of Fairfax County discussed ongoing atrocities in China including forced organ harvesting. He said Frederick County residents should be concerned and should know that if they seek organ donation from China,they may be receiving organs taken from an innocent person. He asked that Board to pass a resolution to raise consciousness about the matter. BOARD OF SUPERVISORS COMMENTS Supervisor Graber referenced the two previous speakers saying he will bring forth a resolution similar to those passed by the Fairfax County and Loudoun County Boards. He noted the recent work session discussion of the radio system RFP saying he had concerns about the County's consultant and wished to have a second opinion of the Committee's recommendation. Supervisor McCarthy referenced the speakers' comments about persecution in China saying they are a reminder of the freedoms enjoyed by Americans. He thanked all veterans and their families for the sacrifices made to preserve those freedoms. Supervisor Stegmaier said he was excited to be on the Board and be part of a team of excellence serving an extraordinary constituency. He requested the Board consider including a statement in the legislative agenda opposing the legalization of recreational marijuana. By consensus, the Board agreed to do so. Supervisor Stegmaier requested the Human Resources Committee revisit the County's policy regarding holidays. Supervisor Dunn said the topic would be on the Committee's agenda at the meeting the next morning. Supervisor Dunn noted his meeting with Miss Tang saying if the Board approves a resolution to raise awareness of China's forced organ donations, he will take itto the next legislative level. He noted his concerns about the radio system RFP process. Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 7 18 ADJOURN On motion of Vice Chairman Wells, seconded by Supervisor Dunn, the meeting was adjourned at 8:12 p.m. Frederick County Board of Supervisors Regular Meeting Minutes *November 12, 2020 8 19 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 . r Agenda Section: Consent Agenda - Roll Call Vote Required Title: Minutes of Work Session of 11-23-20 Attachments: BOS 12-09-20MinutesWorkSession23November2020.pdf 20 MINUTES WORK SESSION FREDERICK COUNTY BOARD OF SUPERVISORS MONDAY, NOVEMBER 23, 2020 6:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells; Blaine P. Dunn; Shawn L. Graber; Judith McCann-Slaughter; David D. Stegmaier; and J. Douglas McCarthy. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Missi Neal, Purchasing Manager; LeeAnna Pyles, Director of Public Safety Communications; Denny Linaburg, Fire Chief; Steve Majchrzak, Assistant Fire Chief, Lenny Millholland, Sheriff, Major Steve Hawkins, Sheriffs Office; Scott Varner, Director of Information Technology; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. Also present were the following staff members who served on the Communications Committee: Lt. Barry Kittoe; Sgt. Mike Ellinger; and Fire& Rescue Specialist Justin Caldwell. Others present: Mike Milas of Mission Critical Partners; John Rich Cagle and Brandon Romero of EF Johnson Technologies, Inc; and Mike Leonard of Motorola. CALL TO ORDER Chairman DeHaven called the meeting to order at 6:00 p.m. PRESENTATION & DISCUSSION Jay Tibbs, Deputy County Administrator, reviewed the Negotiated System Comparison/Pricing spreadsheet for the Board. Supervisor Graber and Mr. Mike Milas of Mission Critical Partners discussed the second- tier costs,whether$250,000 is the appropriate contingency amount, EF Johnson covering the costs of possible additional tower sites, and the VP8000 radios in development being scheduled for release in June 2021. 21 Supervisor McCarthy and Mr. Milas discussed the contingency amount and cost of tower sites if they needed to be moved from school sites. Supervisors Dunn and McCarthy and Mr. Romero discussed the VP7000 being a true multideck radio. Supervisor Dunn, Ms. Pyles, and Mr. John Rich Cagle discussed the methods to address coverage in the George Washington National Forest in the southwest portion of the County, EF Johnson projects in Puerto Rico, California, Hawaii, and New York, and continuity of the distributed architecture of the proposed radio system. Supervisor McCarthy and Mr. Romero discussed the proposed conventional tower site in the contingency to address coverage in the Star Tannery area. Supervisor Stegmaier and Mr. Romero discussed proposed maintenance costs, repair site locations including contractor Radio Express in Manassas, the equipment manufacturing location being in Japan, and EF Johnson's assurances of customer service. Supervisor Dunn and Mr. Romero discussed the schedule for refreshing the radio hardware and colocation of other equipment on public safety radio towers. Supervisors McCarthy and Graber and Mr. Romero discussed the proposed maintenance schedule costs. Supervisor McCarthy and Mr. Romero discussed adding broadband equipment to the proposed new radio system towers for increased citizen internet access. Supervisors Dunn and McCarthy and Mr. Romero discussed the proposed hardware refresh schedule, preventive maintenance, and expected radio system lifespan. Supervisor Graber asked that Motorola representatives be allowed to answer questions. Mr. Mike Leonard of Motorola and Supervisor Graber discussed the number of proposed system refreshes, equipment service options, system network monitoring being located in Chicago. Supervisor McCarthy and Mr. Leonard discussed adding cellular or broadband equipment to the proposed new radio system towers for increased citizen internet access and the need for either 10 or 12 towers for the proposed system. Supervisors Dunn and McCarthy and Mr. Leonard discussed system coverage and the reliability of his company's quoted fees and whether increasing the number of employees would increase the fees. 22 Supervisor Dunn and Mr. Leonard discussed whether the radio offered by the competitor was a true multiband radio. Supervisor McCarthy and Mr. Leonard discussed the broadband coverage available with 12 towers rather than 10 towers. Supervisor Stegmaier requested that representatives from EF Johnson be allowed to respond to the statements made by Mr. Leonard. Mr. Romero said his company has never failed a coverage test. He and Supervisor Graber discussed the method used for determining his company's recommended 10 towers. Mr. Cagle said the VP7000 is currently being used in California. He clarified the group's choice of the VP7000 to ensure officer safety in the local area where four different systems use three different bands. Supervisor Graber said there were pros and cons to the system. Vice Chairman Wells thanked the communications committee for its work in choosing the best system for the County and asked the Board for consensus to move the JVCKENWOOD/ EF Johnson proposal forward for action at the next Board meeting to direct staff to enter into a contract. Supervisor Graber said not all vendors had been allowed to speak and suggested the Board enter a closed session to discuss financials related to a second opinion to review the committee's recommendation of EF Johnson. County Attorney Williams addressed the Code of Virginia's rules regarding closed sessions. Supervisor Dunn said he supported a closed session. Vice Chairman Wells said the reason for the work session was to find consensus. Supervisor McCarthy said he supported a closed session. The consensus of the Board (Members Wells, Slaughter, Stegmaier, DeHaven) was to forward the proposal to the Board for action at the next meeting. Chairman DeHaven requested that Members wishing to have a closed session send their topics for the closed session to Mr. Williams before December 2 to ensure the Board will meet the requirements of the Code of Virginia. 23 ADJOURN There being no further business, the meeting was adjourned at 7:50 p.m. 24 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Public Safety Committee Report of 11-12-20 Attachments: BOS 12-09-20PublicSafetyCommitteeReport12November2020.pdf 25 PUBLIC SAFETY COMMITTEE REPORT to the BOARD OF SUPERVISORS Thursday November 12, 2020 8:30 a.m. 1080 COVERSTONE DRIVE, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Walt Cunningham, Judy McCann-Slaughter, Helen Lake, and Blain Dunn. Chairman Bob Wells and Chuck Torpy were absent. Staff present: Deputy County Administrator Jay Tibbs, Assist Fire & Rescue Chief Steve Majchrzak, Director of Public Safety Communications LeeAnna Pyles, Assistant County Attorney Erin Swisshelm, Fire Chief Denny Linaburg, Volunteer Fire & Rescue President Dan Cunningham, Deputy Director of Emergency Management Chester Lauck and Sheriff Lenny Millholland. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS FOR INFORMATION ONLY: 1. Emergency preparedness plan update: Committee member Helen Lake and Deputy Director of Emergency Management Chester Lauck provided an update on the emergency preparedness plan in conjunction with Shenandoah University. Mr. Lauck advised that the funding to purchase an emergency generator has been approved using CARES money and that the generator is on order. It is anticipated that it will be received by year end. This generator will provide, if needed, an additional 700-1200 spaces in case of emergency housing/shelter as well as medical space if hospital overflow is reached. SU will be providing the maintenance on the generator and it will have programmed weekly testing on the system. 2. Communications, Fire & Rescue, Sheriffs Office presented a brief outline of their FY22 maior budget reguests(see attached): Director Pyles advised that the Communications Department has no significant budge increases for FY22. The NextGen 9-1-1 system update has been pushed back until later in 2021, however the costs will be reimbursed by the State. Chief Linaburg also advised that there are no major budget increases for FY22 in the Fire and Rescue Department. Assistant Fire& Rescue Chief Steve Maj chrzak stated that staffing is a yearly struggle and the department is working on a joint program with LFCC involving their current ALS paramedic program. 26 Chief Majchrzak commented on the fuel assistance program for the volunteer companies. He hopes for implementation by January 1st Sheriff Millholland presented his FY22 budget requests ranging from his staff receiving a 5%raise in order to stay on par with surrounding jurisdictions, obtaining 37 new vehicles, 10 staff positions and equipment necessary for the department. Jay Tibbs replied regarding the salary increases saying that it needs to be addressed for the County as a whole not just for one department. 3. Other Information: Ms. Lake commended all the departments on their sacrifice and professionalism during this pandemic and in general for all they do for the community as noted in the Winchester Star's Valor awards pamphlet(Nov.2020). Director Pyles and Chief Linaburg both made the announcement that this would probably be their last Public Safety Committee meeting as they are both set to retire at the end of the year. The Committee wished them both well in their endeavors. Respectfully submitted, Public Safety Committee Bob Wells Blaine Dunn Chuck Torpy Judy McCann-Slaughter Helen Lake Walt Cunningham 27 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Human Resources Committee Report of 11-13-20 Attachments: BOS12-09-20HRCommitteeReport13November2020.pdf 28 HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS Friday, November 13,2020 9:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Human Resources Committee meeting was held in the First Floor Boardroom at 107 North Kent Street on Friday, November 13,2020 at 9:00 a.m. ATTENDEES: Committee Members Present: Blaine Dunn,Chairman; Don Butler; Beth Lewin; Kim McDonald and Doug McCarthy Staff present: Michael Marciano, Human Resources Director; Kris Tierney,County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,County Attorney; Delsie Jobe, DSS Administrative Supervisor;Captain Clay Corbin, NRADC;and Delois Blevins, Human Resources Manager. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. The below change reflects the County's response to a code revision recently passed by the legislature and signed by the governor. The Human Resources Department presented recommended changes to Frederick County Human Resources policy regarding Policy 8.2: Holidays(Exhibit A). Mr. Dunn and Mr. McCarthy both raised concern that the new Virginia Juneteenth holiday was a Texas date to end slavery and had nothing to do with Virginia. Mr. McCarthy moved to approve that the holiday be recognized and referred to as Emancipation Day vs.Juneteenth, and Ms. Lewin seconded the motion.The committee recommends approval,4 in favor& 1 against. 2. The NRADC requested a Range Adjustment for NRADC Correctional Nurses I,II and III (Exhibit B). Ms. Lewin moved to approve the range adjustments and Mr. McCarthy seconded the motion. The committee recommends approval,5 in favor&0 against. Respectfully submitted, HUMAN RESOURCES COMMITTEE Blaine Dunn,Chairman Don Butler Beth Lewin Doug McCarthy Kim McDonald Robert(Bob)Wells By L' Michael J. Marciano, Director of Human Resources 29 Exhibit A Policy 8.2: Holidays Considered at the November 13, 2020 HR Committee Meeting 30 VIII. WORK HOURS,HOLIDAYS.LEAVE 8.2 Holidays The County shall observe federal and state holidays and other such holidays as may be prescribed by the Board of Supervisors.When a holiday falls on a Saturday,it shall be observed on the preceding Friday;when the holiday falls on a Sunday,it shall be observed on the following Monday.All full-time employees of the County shall be entitled to holiday benefits. Current holidays observed by the County are: Martin Luther King's Day Presidents'Day Apple Blossom Friday Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Election Day Veterans Day Wednesday before Thanksgiving,noon closing Thanksgiving Day Day after Thanksgiving Christmas Eve Day Christmas Day New Year's Day. Personnel,who are not called upon to work during a holiday,will be paid for the holiday at straight time.If personnel are required to be on duty during a holiday because of the nature of their position,they shall be paid for the holiday plus their hours worked. Holiday pay shall be granted based on the scheduled workday of the employee.If an employee is regularly scheduled to work an 8-, 10-or 12-hour day,he/she will receive 8 hours of holiday pay.Firefighters scheduled to work a 24-hour shift will receive 10 hours of holiday pay. Policy 8.2 Updated/Approved: 9/9/2020 31 VIRGINIA ACTS OF ASSEMBLY -- 2020 SPECIAL SESSION I CHAPTER 4 An Act to amend and reenact §2.2-3300 of the Code of Virginia, relating to legal holidays; Juneteenth. [H 5052] Approved October 13, 2020 Be it enacted by the General Assembly of Virginia: 1. That § 2.2-3300 of the Code of Virginia is amended and reenacted as follows: §2.2-3300. Legal holidays. It is the policy of the Commonwealth to fix and set aside certain days in the calendar year as legal holidays for the people of Virginia. In each year, the following days are designated as legal holidays: January 1 — New Year's Day. The third Monday in January Martin Luther King, Jr., Day to honor Martin Luther King, Jr., (1929-1968), defender of causes. The third Monday in February George Washington Day to honor George Washington (1732-1799), the first President of the United States. The last Monday in May Memorial Day to honor all persons who made the supreme sacrifice in giving their lives in defense of Virginia and the United States in the following wars and engagements and otherwise: Indian Uprising (1622), French and Indian Wars (1754-1763), Revolutionary War (1775-1783), War of 1812 (1812-1815), Mexican War (1846-1848), War RpAwev:p the States Civil War (1861-1865), Spanish-American War (1898), World War I (1917-1918), World War 11 (1941-1945), Korean War (1950-1953), Vietnam War (1965-1973), Operation Desert Shield-Desert Storm (1990-1991), Global War on Terrorism (2000- ), Operation Enduring Freedom (2001- ), and Operation Iraqi Freedom (2003- ). On this day all flags, national, state, and local, shall be flown at half— Aa€€Of mas half-staff or half-mast to honor and acknowledge respect for those who made the supreme sacrifice. June 19 Juneteenth to commemorate the announcement of the abolition of slavery in Texas, the last of the former Confederate States of America to abolish slavery, and to recognize the significant roles and many contributions of African Americans to the Commonwealth and the nation. July 4 Independence Day to honor the signing of the Declaration of Independence. The first Monday in September Labor Day to honor all people who work in Virginia. The second Monday in October Columbus Day and Yorktown Victory Day to honor Christopher Columbus (1451-1506), a discoverer of the Americas, and the final victory at Yorktown on October 19, 1781, in the Revolutionary War. The Tuesday following the first Monday in November Election Day for the right of citizens of a free society to exercise the right to vote. November 11 Veterans Day to honor all persons who served in the Armed Forces of Virginia and the United States in the following wars and engagements and otherwise: Indian Uprising (1622), French and Indian Wars (1754-1763), Revolutionary War (1775-1783), War of 1812 (1812-1815), Mexican War (1846-1848), War Betwee the States Civil War (1861-1865), Spanish American War (1898), World War I (1917-1918), World War 11 (1941-1945), Korean War (1950-1953), Vietnam War (1965-1973), Operation Desert Shield-Desert Storm (1990-1991), Global War on Terrorism (2000- ), Operation Enduring Freedom (2001- ), and Operation Iraqi Freedom (2003- ). The fourth Thursday in November and the Friday next following Thanksgiving Day to honor and give thanks in each person's own manner for the blessings bestowed upon the people of Virginia and honoring the first Thanksgiving in 1619. December 25 Christmas Day. Whenever any of such days falls on Saturday, the Friday next preceding such day, or whenever any of such days falls on Sunday, the Monday next following such day, and any day so appointed by the Governor of the Commonwealth or the President of the United States, shall be a legal holiday as to the transaction of all business. 32 Exhibit 6 Range Adjustment for NRADC Correctional Nurses I, II and III Considered at the November 13, 2020 HR Committee Meeting 33 Northwestern Regional Adult Detention Center Division Commanders Main Facility-141 Fort Collier Rd.-Winchester,VA 22603 Captain Patty Barr,Administrative Services t� �. ���!•��� Phone: (540)665-6374 Fax: (540)665-1615 Captain Clay Corbin,Support Services i�. �' Community Captain Heath Custer,Security&Operations Corrections-147 Fort Collier Rd.-Winchester,VA 22603 Captain Shawn McQuaid,Community Corrections Phone: (540)665-6380 Fax: (540)678-1339 TO: Blaine Dunn Chairman, Human Resources Committee COPY: Michael Marciano FROM: Capt. Clay Corbin SUBJ: Correctional Nurse Pay Grade DATE: November 3, 2020 The purpose of this memorandum is to request that the Correctional Nurse Pay Grade be raised from a Level 6 to a Level 7 for Correctional Nurse I, Level 7.5 for Correctional Nurse II and Level 8 for Correctional Nurse III. This has been presented to the Jail Board Finance Committee on October 16, 2020 and then to the Jail Board on October 22, 2020. This proposal was supported, unanimously, during both meetings. The reason for this increase in grade is based on regional competitive pay rates, number of vacant positions, budgetary impact as well as liability concerns. The justification for competitive pay was based on the pay scale used by the Rappahannock Shenandoah Warren County Regional Jail (RSW). This is the closest regional jail to us and within the same economic demographic as NRADC. Their website lists the starting pay for nurses as $25-$30 an hour based on experience (see Attachment#1 highlighted areas). I spoke with Superintendent Russ Gilkison (RSW)in person and he confirmed that the average starting pay rate is $25-$27 per hour. The current starting salary for nurses at NRADC is $20.92 per hour($43,516 annually). The second concern pertains to the number of vacancies and the length of time they have been unfilled. NRADC currently has twelve (12) positions for correctional nurses. Of those twelve positions, seven are currently vacant(see Attachment#2). This does not reflect that two of the five filled positions belong to the Director of Nursing and the Assistant Director of Nursing. One of the positions is four years old followed by vacancies from 2018-2020 (see Attachment#3). The third concern is a reflection of the budgetary impact. In order to provide the necessary medical services, we have had to resort to using temp nursing agencies. The temp nursing agencies we currently use charge us between $39.50 and $51.60 per hour for the temp nurses (see Attachments 94 & 5). Over the course of the last several weeks, we have been averaging approximately $10,000 per week just in temp services alone (see Attachments #4 & 5). FY22 Budget consists of$350,000 allotted for temp nursing costs alone. 34 The fourth concern is related to the liability that we may possibly incur by not having adequate coverage as well as using revolving temp nurses. Over the past couple of years, the rise in cases of acute care inmates has been significant. This affects every aspect of the Medical Department: the number of sick call requests, doctor call patient numbers, medical emergencies, as well as the mounting difficulties with medication pass. Medication pass occurs three times a day. This is when the nurses go to every housing unit in all three buildings to pass out medication to the individual inmates. It now takes the nurses twice as long to conduct medication pass given the number of inmates taking medication as well as the overall number of medications being administered per inmate. We have had to order additional medication carts to store inmates' medications due to the sharp increase in the amount of medicine distributed throughout the three buildings. Because of the lack of coverage and the inconsistency with having revolving temp nurses, we have been late on medication passes as well as errors have occurred during such. In the correctional environment, medical departments face the heaviest frequency and volume of litigation. We are also placing a tremendous strain on our five county- employed nurses as they carry the burden of twelve positions in terms of filling the gaps. Raising the pay grade of our correctional nurses will assist with recruitment as well as improve the longevity of our current employees. Raising their starting pay from $20.90 to $25.00 an hour makes NRADC competitive with our neighboring regional jail (RSW). Several of the temp nurses have already stated that, if the pay were $25.00 per hour, they would transfer over as a county-employed nurse (pending approval through our hiring process). The temp nurses currently do not receive benefits, so making a few dollars less an hour is not a deterrent. The temp agencies are paying around $30-$32 per hour. With the close proximity of institutions offering nursing programs, we are far more likely to attract new recruits with a more competitive hourly wage. NRADC is the only component of Frederick County that has correctional nurses. Therefore, raising the pay scale only affects those twelve positions here and does not require a change in any other county employee, according to job title. Lastly, we are going to pay more money regardless of which direction we go. But raising the pay grade gives us the potential to significantly eliminate the costs associated with temp nurses as well as reduce our risk of litigation. Thank you for your time and consideration in this matter. 35 Attachment #1 36 10130/2020 RSW Regional Jail-Home Russell W. Gilkison Superintendent mail the nerintend Jail Location and Mailing Address: 6601 Winchester Road Front Royal,VA 22630 FACILITY CONTACT LIST Main Number (540) 622-6097 or (540) 622-8678 Inmate Accounts (540) 622-5015 Administration Fax (540) 622-2846 Booking (540) 622-8,620 or (540) 622-8683 Booking Fax (540) 636-3342 Records Department (540) 622-5024 Records Fax (540) 631-0704 Medical Department (540) 622-5038 Medical Fax (540) 636-3358 Community Custody (540) 622-5032 Community Custody Fax (540) 631-0933 Board and Commitee Meetings Employment Opportunities Licenged Practical Nurse Company: RSW Regional Jail https:l/www.rswregionaijait.corn 215 37 10130/2020 RSW Regional Jail-Hame Pay Rate: $25. - $30 Hourly DOE/DOQ Medication Aide Company: RSW Regional Jail Pay Rate: DOE/DOQ Director of Nursing Company: RSW Regional Jail Pay Rate: DOE/DOQ Medical Regbtered Nurse Company: RSW Regional Jail Pay Rate: DOE/DOQ Transportation Officer: Partt-Time- Current VADCJS Jail Officer/1] Cgrtif! 11011 nguired Company: RSW Regional Jail Pay Rate: $16 per hour Jail Officer Company: RSW Regional Jail Pay Rate: $41,373 -$43,468 DOE Usemame,username �_�- ,-^ Password Passwwd Remember Me ❑ v • �g�,your username? F-QrgQLy,our pasMQt UPDATES TOTAL NUMBER OF CONFIRMED CASES: a as of October 30,2020 COVID-19 Information Update 1013012020: As of October 30,2020, RSW Regional Jail currently has 28 inmates and 8 staff members that have tested positive for COVID-19. We are working with the Virginia Department of Health and following their recommendations as we move forward. COVID-19 Information Update 1012912020: As of October 29, 2020, RSW Regional Jail currently has 28 inmates and 8 staff members that have tested positive for COVID-19. We are working with the Virginia Department of Health and following their recommendations as we move forward, COVID-19 Information Update 10/2812020: https:llwww.rawregionaliall.com 315 38, Attachment #2 39 FY17 FY18 FY19 FY24 MI July 5 5 7 4 7 August 5 5 7 4 7 September 5 5 6 5 8 October 3 5 5 5 8 November 3 4 5 6 December 3 4 5 5 January 3 4 5 6 February 4 4 5 6 March 4 4 5 7 April 4 5 5 7 May 4 6 4 7 June 5 6 4 7 C) Attachment ##3 41 NURSE OFF 1/22/20 NURSE cma to nurse 1/23 OFF 4/1/16 NURSE cma to nurse 1/23 OFF 10/16/17 NURSE CUFF 4/11/18 NURSE OFF 9/13/19 NURSE OFF 2/29/20 NURSE OFF 3/31/20 NURSE OFF 9/13/24 42 Attachment #4 43 114W Gateway Healthcare Professionals, LLC Invoice 8002 Discovery Drive Date invoice # -, Suite 21$ 10/23/2020 402!4 "'-qe ,,,Rohr Richmond, Virginia 23229 Sill To: Northwestern Regional Adult Detention Ctr 141 Fort Collier Road Winchester, VA 22603 P.O. No. Terms Due Date 30 Days 11/22/2020 Item Hours Rate date Employee Amount LPN - NRADC - Night/Weekend 9 51.60 10/11/2020 464.40 LPN- NRADC-Night/Weekend 10 51.60 10/11/2020 516.00 LPN -NRADC - Night/Weekend 6.3 51.60 10/12/2020 325.08 LPN - NRADC - Holiday 6 74.40 10/12/2020 446.40 LPN - NRADC- Holiday 9.8 74.40 10/12/2020 729.12 LPN - NRADC 3.8 49.60 10/13/2020 188.48 LPN -NRADC -Night/Weekend 6.2 51.60 10/13/2020 319.92 LPN-NRADC 6.8 49.64 10/13/2020 337.28 LPN - NRADC - Night/Weekend 3 51.60 10/13/2020 154.80 LPN - NRADC 4.5 49.60 10/14/2020 223.20 LPN - NRADC - Night/Weekend 4.2 51.60 10/14/2020 216.72 LPN - NRADC - Nit/Wkend QT 1.3 77.40 10/14/2020 100.62 LPN - NRADC 10 49.60 10/14/2020 496.00 LPN - NRADC 6.8 49.60 10/14/2020 337.28 LPN- NRADC -Night/Weekend 3 51.60 10/14/2020 154.80 LPN - NRADC 10.5 49.60 10/15/2020 520.80 LPN - NRADC - Night/Weekend 1 51.60 10/15/2020 51.60 LPN - NRADC 7 49.60 10115/2020 347.20 LPN- NRADC-Night/Weekend 3 51,60 10/15/2020 154.80 LPN -NRADC 10.5 49.60 10/16/2020 520.80 LPN - NRADC - Night/Weekend 1 51.60 10/16/2020 51.60 LPN - NRADC 6 49.60 10/16/2020 297.60 A late fee of 1.5%per month will be assessed net terms. This is an annual Total rate of 18%. Thank you for trusting Gateway with your staffing needs! Phone #: Web Site: If you have any questions about this invoice please 804-767-4050 contact Leatha England at 804-767-4050. www.gatewayhealthpros.com Page 1 44 F, ' t Gateway Healthcare Professionals, LLC Invoice 8002 Discovery Drive D to invoice # Suite 21$ f`'jjq- pp'�)V`y*� Richmond, Virginia 23229 1012312020 4024 Bill To: Northwestern Regional Adult Detention Ctr 141 Fort Collier Road Winchester, VA 22603 P.O. No. Terms Due Date 30 Days 11/22/2024 Item Hours Rate Date Employee Amount LPN- NRADC -Night/Weekend 4 51.60 10116/2020 206.40 LPN -NRADC - Nit/Wkend OT 11 77.40 10/17/20 0 851.40 LPN - NRADC - NightlWeekend 10.5 51.60 10/17/2020 541.80 LPN - NRADC- Night/Weekend 9.5 51.60 10117/2020 490.20 A late fee of 1.5%per month will be assessed net terms. This is an annual Total $9,044.30 rate of 18%. Thank you for trusting Gateway with your staffing needsl Phone #: Web Site: If you have any questions about this invoice please 804-767-4050 contact Leatha England at 804-767-4050. www.gatewayhealthpros.com Page 2 45 ruff W7i7AoQ QR�rlifa►1�'i'� Tow wemw lc �a Tnsday : rp�►3 ry (*.US A&A ':SO of t aro W111 5: 3brh tp '[ +r x&M 9&Toftaam k Tog 07 . Wmb To T o f4 ' Tom: T*Tilw. ►. r-0 �n'P�'.P�ofar�a�slCcnti�ning rY� 5�8 ---MMC AN CDOW� WAS SATE + dDi�'1"S�7'C Ap�HB'i+0?S6'€ f OQ�S(�i Tf11S E�$=OF TSS RDRAwL�l1SD�eAces a�r� TO 39Vd EEZ9EZLOO9 99=60 OZ®Z19Z1®T 46 FAI TO.'MO 147AN44 J-) C7/ . / F7 Yior'.�ale;, f> MMMAMr FOR MDFLVsrOW. ayMct TNGTE s PORK MEESWNALAOM IOTL AND at[REV.EICSLSIDB�r��TFlAI'F�5 F[]1tMl`S��E►A�7 A(�J6�.�"'L.11+�'"AAT1'�Cl Hears To The N veg Tesd DAY D4§T8 STARM Lm HG IOUM ' WHOM swul8Y Mnndav . to ffOY �G � •!�C r" f �� � ,� 4N x A � eu a?ayet �iff€.AR #]T wyxe ToblHow TR Worcs TO ftuen„ Mie Tutsi OT1 e Nam T�[h: Tntal7ime: t 4 Title: r) r b This ProfmionaI C'oatinuins fr cit? '- �h8�D SATfSFA `BY�L�'fNG TATS Fob q�� IASL SIRE QF 47 ■Nurac -+'404. irk �. awrv�rti�rr rt*rROMPUN.e...rs gra,a,e,x.crerr�n,�u.: •:�rm.r,a mu�atuocs»trs�ra�ser �ea=�z.�.n x+tis�wt rk%M rre T CA+IY 1M=b -- {t i15 fii6� 1l'"14�1 i 42MMy u�a,p '�edrwd�r �aiair 1 W�r� ,o r- f •9'-'s:�ti�+IG�7S il'�,i.:tL'lS r.�RL',N1'3;Bk'.ffi15987�N+,��'CR'�S,1C�i aA! V Wlli''fMf l j LXD"CRA:aMe: "�kVtY 44J.ri�Ip�'+RF�E'.ftlr'[nllrTr"va�+�k�S ti:irY.„ 48 TEWY PLFASM HAVE YOUR T24LU "f SYCyjNri BY YOUR>SIIMi"M AND FAX TO.'(804)767AN2; UA L-ALATI.,'t O rma4uakaATLt&!l3E+i[T .C[]� YourNam Og'CRTANTIMPILOMMONAL.BYMMCtFMGTMFMKFRomnDNAL&GREM.TOIM AND Ct �C*IZF'YME ME ANTrOUMM THAT TMS WRM 2 IM AND ACM76-AWTHATNt71i+MItlBS • • $owe To �i�araat Teul� • mam&. :'`i'C tis ]� ..•x L —i i""Y "i,l' y I C) 04m ,14 (I .-IS I D 12_0 36+ . w t ! 1 �i�11111 POY�t4�.H9�Pei E�F1aYee r�r• i _7^-' �4'i .:>r:.'""y:�^"r.':�?.� F•�dLY: SuWvtw Ptem Wrio Total Hous In Words To ll m lioraillim, Taw OT: ThN Mama Twfk TOW Timm Pleaso P Natue{5upervisoc}:. Ttft: Lpn, 000 Atahoriaxd S' is Th6ptaftdonal carbling 0 Ya9 This Asgigwwmt? •0 No :RT t;FN6TRO FORM CLM(T GSx:i`IkM MAT MM MOWN ARE COUMT.WQORK WAS PFRF(]R'v M 3AMPACTORfLY&K0 THAT CLOTF AGREES TO THE TERIMS AND CQMTR?l33 ON THE&EVEM SIDE OF TSPS FORM.MXASE DRAW LING TaI OUCH UN IM)SPACES ABOVE. EG 3 t+d -WOROW Car►dw EL9EZL01v5 55:62 OZOZ/OZ/QT -- 49 IWY PI.&Aa HAVE YO TARSMT SIM=BY Your SUMV AM FAx To;(I"767A4, 0@ W"TO TOMErzym ARF BUZNni■'}SIITFIANurvW[WTr AniV Paeifleoa; You l R �'ll�1T�A 1'A(�F�fiI�I,A.I.�BY���4'�F[3Rbt`FRSS�FAi.A( 5,Tt3T> AKD �QR AR?DiS E}hiUTOM SM ASID CFRTM THATM FORMS MM AND AC [1UU AN D12ATWO BOURM i M1.77 77 WMI! I -..v ... �r .. t•l W �- Ou Ssn�day sw ICet InPyr Supervisor:Plewa Wrtlo Total Haus Im Words To Room Tout OT: Tbe Naim Teeft Total Thw. r Plem?rmtNAmo(Sapervlswl MIX S' Is Twspro*mmd Cowuftg 0 Yes This AsdpmaC Q No Q ffUjgMrjBY4MCOTWGTHMFMMMM4TCMU=TUTMM SOWN ARE MUWr,WORK AS FEUORWM SATWACTORLY AND THAT CLMXr AaRM 70 TABTBXW AND CMWKM ON ME REVEM ME OF 7M POUL PLBIti'SR DRAW LDW T@R.OUGH UNUSED SPAM AB0'VE, Z® XVd -IVDIQ3W CG"N EEF,9EZL0V9 99:60 0Z0Z/0Z/9T 50 Attachment #5 51 Invoice DATE INVOICE# MEDICAL EDGE y 10/17/2020 BH 2020153 TERMS DUE DATE It I-"C R E N'I' Net 30 11/16/2020 BILL TO Northwestern Regional Adult Detention Ctr 141 Fort Collier Road Winchester, VA 22603 AMOUNT DUE PO Number MAKE PAYABLE TO $2,011.34 Medical Edge Recruitment LLC 2829 Technology Forest Blvd. Suite 280C The Woodlands,TX 77381 Please detach top portion and return with your nt. ........... ...... .............I.......................... Date Ending Description Quantity Rate Amount 10/17/2020 10.5 $39.50 !W4.75 10/17/2020 14.5 $39.50 $572.75 10117/2020 25.92 $39.50 $1.023.84 Subtotal $2,011,34 Medical Edge Billing Department TOTAL $2,011-34j admin@medicaledgerecruitment.com 713.897.8752 Page 1 of 1 52 Employee: Client: Northwestern Regional Adult Retention Ctr[Tanner,Angie] Period: 1011112020-10/17/2020 IMEDIC:AL ED•G E Sun 1 011 712 020 Man 70112!2030 Tue 10f1312620 Wed 10/74/2020 Thu 10115/3020 Fri 1 017 012 0 2 0 Sat 1011712020 a L[:II I'1 I M V t I FKIURS 0 0 0 0 0 a 10.s TOTAL 0 0 0 0 0 0 10.5 Hours Summary Expense Summary (Regular 10.50 Dunk $000 Overtime 0.00 Ooubletime 0.00 Notes I oartity thal this timesheel is a trate and wrrecd statement of the actual time worked by me. Employee Signature: I certify that this timesheet is a true and correct statement of the actual lime worked by this employee. Approval Signature: C31 w Employee: Client: Northwestern Regional Adult Detention Or(Tanner,Angie) Period: 10/11/2020-10117f2020 l i I:Ili I C A L E D-G-E Sun 1 011 1 12 02 0 Man 1 011 212 02 0 Tue 101131207.0 Wed 10/1412020 Thu 10115/2020 Fri 10fiGf2020 Sat 10/17f2020 k II (.K It'i 1 11 1.\'1' HOURS 9.5 5.5 0 0 0 0 0 LUNCH 0.5 0 0 0 0 0 0 TOTAL 9 6.5 0 0 0 0 0 Hours Summary EXPonse Summary Regular %50 Amount S0.00 Overtime 0.00 Doubletime 0.00 Notes I certify that this timesheet is a We and correct statement of the actual time worked by me. Employee Signature: I Certify that this timesheet is a true and carred slalernent at the actual hme worked by this employee. Approval Signature: CJ7 Employee: Client: Northwestern Reg*nal Adult Detention CIF(Tanner.Angie) Period: 1011V2020-1011712020 MEDICAL ED-G-F Sun 1 011 112 020 bion 1011212020 Tue 1011312020 Wed 1W1412020 Thu 1 011 51202 0 Fri 1 0 11 612 0 20 Sat 10117/2020 K L(-,K I-I I%I LN i HOURS 0 0 8.42 8.5 9 0 0 TOTAL 0 0 8.42 13.5 9 0 0 Hours Summary Expense Summary Regular 25.92 Arneunt 50.00 Overtime 0.00 Doubletime 0.00 Notes I ce"that this times heel is a true and correct statement of the actual time worked by me. Employee Signature: I cerliN that this timesheet is a true and carred statement of the actual time worked by this employee. Approval Signature: CJ1 C3� Frederick • J' 'tP 'urf� Salary AdministrationProgram Title Department Range 1st LIEUTENANT SHERIFF'S OFFICE 9 ACCOUNT ANALYST TREASURER'S OFFICE 6 ACCOUNT CLERK FREDERICK COUNTY 3 ACCOUNTING SUPERVISOR FINANCE 9 ACCOUNTING TECHNICIAN NRADC 4 ADMINISTRATIVE ASSISTANT FREDERICK COUNTY 6 ADMINISTRATIVE INVESTIGATOR FREDERICK COUNTY 8 AIRPORT EXECUTIVE DIRECTOR WINCHESTER REGIONAL AIRPORT NC ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 2 ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 8 ASAP CASE MANAGER NRADC/DCS 5 ASAP CASE MANAGER ASSISTANT NRADC/DCS 4 ASSESSOR I COMMISSIONER OF THE REVENUE 7 ASSESSOR II COMMISSIONER OF THE REVENUE 8 ASSESSOR III COMMISSIONER OF THE REVENUE 9 ASSISTANT FIRE CHIEF FIRE& RESCUE 12 ASSISTANT ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 6 ASSISTANT COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 10 ASSISTANT CONVENIENCE SITE SUPER PUBLIC WORKS/LANDFILL 4 ASSISTANT COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC ASSISTANT COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE 10 ASSISTANT COURT SERVICES DIRECTOR NRADC/DCS 9 ASSISTANT FINANCE DIRECTOR FINANCE 12 ASSISTANT NURSING DIRECTOR NRADC 8 ASSISTANT PLANNING DIRECTOR PLANNING & DEVELOPMENT 12 ASSISTANT PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION 11 ASSISTANT REGISTRAR REGISTRAR'S OFFICE 4 ASSISTANT SUPERINTENDENT NRADC 12 ASSISTANT TRANSPORTATION DIRECTOR PLANNING & DEVELOPMENT 12 AUDITOR COMMISSIONER OF THE REVENUE 8 BASICREC COORDINATOR PARKS& RECREATION 5 BASICREC MANAGER PARKS& RECREATION 7 BENEFITS ADMINISTRATOR HUMAN RESOURCES 6 BLDG OFFICIAL CODE ADMIN PUBLIC WORKS/INSPECTIONS 10 BOOKING TECHNICIAN NRADC 3 BUSINESS DIVISION/CHIEF ADMIN COMMISSIONER OF THE REVENUE 8 BUSINESS MANAGER NRADC 8 BUSINESS RETENTION MANAGER EDA 9 CAPTAIN SHERIFF'S OFFICE/NRADC 10 CASE OFFICER NRADC/DCS 4 CASHIER TREASURER'S OFFICE 3 CERTIFIED MEDICATION AIDE (CMA) NRADC 2 CHIEF COMMUNITY CORRECTIONS NRADC/DCS 10 CIRCUIT COURT CLERK CLERK'S OFFICE NC CIVIL ENGINEER PUBLIC WORKS/ADMINISTRATION 9 COLLECTOR TREASURER'S OFFICE 8 COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE NC COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE NC COMMUNICATION OFFICER I PUBLIC SAFETY COMMUNICATIONS 4 COMMUNICATION OFFICER II PUBLIC SAFETY COMMUNICATIONS 5 COMMUNICATION OFFICER III PUBLIC SAFETY COMMUNICATIONS 6 COMMUNICATIONS SHIFT SUPERVISOR PUBLIC SAFETY COMMUNICATIONS 7 COMMUNITY OUTREACH COORDINATOR SHERIFF'S OFFICE 5 CONVENIENCE SITE ATTENDANT PUBLIC WORKS/LANDFILL 1 56 Frederick County Salary Administration Program-July 2020 Title Department Range CONVENIENCE SITE SUPERVISOR PUBLIC WORKS/LANDFILL 5 CORRECTIONAL INVESTIGATOR NRADC 5 CORRECTIONAL NURSE I NRADC 6 CORRECTIONAL NURSE II NRADC 6.5 CORRECTIONAL NURSE III NRADC 7 CORRECTIONAL OFFICER I NRADC 5 CORRECTIONAL OFFICER II NRADC 6 CORRECTIONAL OFFICER III NRADC 7 CORRECTIONAL SYSTEM TECHNICIAN NRADC 5 CORRECTIONAL SYSTEMS OFFC NRADC 7 COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE NC COURT SERVICES DIRECTOR NRADC/DCS 10 CRIME ANALYST SHERIFF'S OFFICE 6 CSA ACCOUNT SPECIALIST CHILDREN'S SERVICES 4 CSA COORDINATOR CHILDREN'S SERVICES 8 CSR(CUSTOMER SVC REP-NON AIRPORT) FC-ALL DEPT'S EXCEPT AIRPORT 2 CUSTODIAN MAINTENANCE 1 CUSTODIAL SUPERVISOR MAINTENANCE 3 CUSTOMER SERVICE REP(AIRPORT ONLY) WINCHESTER REGIONAL AIRPORT 2 CUSTOMER SERVICE TECHNICIAN PARKS& RECREATION 3 DATA COLLECTOR COMMISSIONER OF THE REVENUE 4 DATABASE ADMINISTRATOR/DEVELOPER INFORMATION TECHNOLOGY 8 DEPUTY CHIEF FIRE& RESCUE 11 DEPUTY CLERK TO BOARD OF SUPERVISORS COUNTY ADMINISTRATION 10 DEPUTY CLERK/OPERATIONS CLERK'S OFFICE 6 DEPUTY COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 12 DEPUTY DIRECTOR IT-SECURITY INFORMATION TECHNOLOGY 11 DEPUTY COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC DEPUTY I SHERIFF'S OFFICE 5 DEPUTY II SHERIFF'S OFFICE 6 DEPUTY III SHERIFF'S OFFICE 7 DEPUTY REGISTRAR REGISTRAR'S OFFICE 5 DEPUTYTREASURER TREASURER'S OFFICE 12 DEPUTY TREASURER/COMPLIANCE TREASURER'S OFFICE 10 DEPUTY TREASURER OPS TREASURER'S OFFICE 12 DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 6 DIRECTOR ELECTIONS/GEN REGISTRAR REGISTRAR'S OFFICE NC EDA DIRECTOR EDA NC EMS BILLING MANAGER FIRE& RESCUE 4 EMS BILLING SPECIALIST FIRE& RESCUE 2 ENVIRONMENTAL INSPECTOR PUBLIC WORKS/ADMINISTRATION 5 ENVIRONMENTAL MANAGER PUBLIC WORKS/LANDFILL 9 ENVIRONMENTAL PROGRAM ADMINISTRATOR PUBLIC WORKS/ADMINISTRATION 8 ENVIRONMENTAL SAFETY TECHNICIAN PUBLIC WORKS/LANDFILL 6 EVIDENCE CLERK SHERIFF'S OFFICE 4 EXTENSION TECHNICIAN VIRGINIA COOP EXTENSION 5 F&R BATTALION CHIEF FIRE& RESCUE 10 F&R CAPTAIN FIRE& RESCUE 9 F&R LIEUTENANT FIRE& RESCUE 8 F&R SPECIALIST FIRE& RESCUE 7 F&R TECHNICIAN FIRE& RESCUE 6 FINANCE DIRECTOR FINANCE NC FINANCE SPECIALIST FINANCE 6 FINANCE TECHNICIAN AIRPORT 3 FIRE& RESCUE CHIEF FIRE& RESCUE INC FIREFIGHTER/EMT IFIRE& RESCUE 1 5 57 Frederick County Salary Administration Program-July 2020 Title Department Range FLIGHT LINE TECHNICIAN WINCHESTER REGIONAL AIRPORT 4 FOOD SERVICES MANAGER NRADC 8 FOOD SERVICES SUPERVISOR NRADC 3 GAS PLANT OPERATOR PUBLIC WORKS/LANDFILL 7 GIS ANALYST COMMISSIONER OF THE REVENUE 9 GIS ANALYST/PROGRAMMER INFORMATION TECHNOLOGY 9 GIS MANAGER INFORMATION TECHNOLOGY 10 GIS TECHNICIAN INFORMATION TECHNOLOGY/PLANNING 6 HEAD CUSTODIAN MAINTENANCE 2 HEAVY EQUIPMENT MECHANIC PUBLIC WORKS/LANDFILL 8 HR ASSISTANT HUMAN RESOURCES 3 HR DIRECTOR HUMAN RESOURCES NC HR GENERALIST HUMAN RESOURCES 6 HR MANAGER HUMAN RESOURCES 10 HR SPECIALIST HUMAN RESOURCES 4 INMATE PROGRAM SPECIALIST NRADC 5 INMATE PROGRAMS COORD NRADC 6 INSPECTOR PUBLIC WORKS/INSPECTIONS 7 INVESTIGATOR SHERIFF'S OFFICE 8 IT DIRECTOR INFORMATION TECHNOLOGY NC LABORER PUBLIC WORKS/LANDFILL SHAWNEELAND 2 LANDFILL MANAGER PUBLIC WORKS/LANDFILL 10 LANDFILL OPERATIONS MANAGER PUBLIC WORKS/LANDFILL 8 LANDFILL OPERATIONS SUPERVISOR PUBLIC WORKS/LANDFILL 7 LANDFILL SPOTTER PUBLIC WORKS/LANDFILL 3 LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 4 LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 4 LIDS TECH/RECORDS SUPV NRADC 8 LIEUTENANT NRADC/SHERIFF'S DEPT 9 LITIGATION SUPPORT MANAGER COMM ATTORNEY'S OFFICE 9 MAINTENANCE MECHANIC ASST WINCHESTER REGIONAL AIRPORT 4 MAINTENANCE SPECIALIST PARKS& REC/MAINTENANCE 6 MAINTENANCE SUPERVISOR MAINTENANCE/NRADC 8 MAINTENANCE SUPERVISOR ASSISTANT MAINTENANCE 7 MAINTENANCE TECHNICIAN AIRPORT/NRADC 4 MAINTENANCE WORKER MAINTENANCE 3 MAJOR/CHIEF DEPUTY SHERIFF'S OFFICE 11 MARKETING COORDINATOR PARKS& RECREATION 6 MARKETING MANAGER EDA 9 MENTAL HEALTH CONSULTANT NRADC 7 MENTAL HEALTH DIRECTOR NRADC 9 MIS DIRECTOR INFORMATION TECHNOLOGY NC MIS PROGRAMMER MIS DEPARTMENT 11 MORTGAGE SPECIALIST TREASURER'S OFFICE 7 MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWN EELAN D 4 NETWORK ADMINISTRATOR INFORMATION TECHNOLOGY 9 NETWORK OPERATIONS MANAGER INFORMATION TECHNOLOGY 10 NURSING DIRECTOR NRADC 9 OPERATIONS MANAGER PARKS& RECREATION 8 OPERATONS SUPERINTENDENT PARKS& RECREATION 9 OPERATIONS SUPERVISOR AIRPORT/Public Safety Communications 9 P&R ASSISTANT DIRECTOR PARKS& RECREATION 10 P&R DIRECTOR PARKS& RECREATION NC P&R MARKETING MANAGER PARKS& RECREATION 7 P&R PROGRAM COORDINATOR PARKS& RECREATION 5 PARK&STEWARDSHIP PLANNER PARKS& RECREATION 8 PARK CARETAKER PARKS& RECREATION 2 58 Frederick County Salary Administration Program-July 2020 Title Department Range PARK MANAGER PARKS& RECREATION 8 PARK TECHNICIAN PARKS& RECREATION 3 PARKS SUPERINTENDENT PARKS& RECREATION 9 PAYROLL MANAGER FINANCE 10 PC TECHNICIAN INFORMATION TECHNOLOGY 4 PERMIT MANAGER PUBLIC WORKS/INSPECTIONS 7 PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 4 PERSONAL PROPERTY SUPV COMMISSIONER OF THE REVENUE 8 PLANNER PLANNING & DEVELOPMENT 9 PLANNING DIRECTOR PLANNING & DEVELOPMENT NC POST DISPOSITIONAL CASE MANAGER JUVENILE PROBATION OFFICE 4 PROBATE CLERK CLERK'S OFFICE 9 PROBATION OFFICER NRADC/DCS 5 PROGRAM COORDINATOR INFORMATION TECHNOLOGY 10 PROGRAM SUPERVISOR PARKS& RECREATION 7 PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 8 PROPERTY CLERK NRADC 3 PTS CASE MANAGER NRADC/DCS 5 PTS/PROBATION OFFICER NRADC/DCS 5 PUBLIC INFORMATION OFFICER COUNTY ADMINISTRATION 9 PUBLIC SAFETY COMMUNICATIONS DIR PUBLIC SAFETY COMMUNICATIONS NC PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION NC PURCHASING MANAGER FINANCE 10 REAL EST ASSESS CHIEF ADMIN COMMISSIONER OF THE REVENUE 11 RECORDS CLERK FREDERICK COUNTY 3 RECORDS CLERK II SHERIFF'S OFFICE 4 RECREATION SUPERINTENDENT PARKS& RECREATION 9 RECREATION TECHNICIAN PARKS& RECREATION 3 RESEARCH MANAGER EDA 8 REVENUE ANALYST TREASURER'S OFFICE 7 RISK MGR BUDGET ANALYST FINANCE 9 SANITARY DISTRICT MANAGER PUBLIC WORKS/SHAWN EELAN D 8 SCALE OPER/CONVEN SITE ASST PUBLIC WORKS/LANDFILL 4 SCALE OPERATOR PUBLIC WORKS/LANDFILL 5 SCANNING TECHNICIAN CLERK'S OFFICE 4 SECRETARY FREDERICK COUNTY 3 SERGEANT SHERIFF'S OFFICE/NRADC 8 SHERIFF SHERIFF'S OFFICE NC SOLID WASTE COORDINATOR PUBLIC WORKS/LANDFILL 7 SOLID WASTE MANAGER PUBLIC WORKS/LANDFILL 8 SR ACCOUNT ANALYST TREASURER'S OFFICE 7 SR ACCOUNT CLERK FREDERICK COUNTY 4 SR ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 4 SR ASAP CASE MANAGER NRADC/DCS 7 SR COLLECTOR TREASURER'S OFFICE 10 SR DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 8 SR INSPECTOR PUBLIC WORKS/INSPECTIONS 8 SR LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 5 SR LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 5 SR MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWN EELAN D 5 SR PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 5 SR PLANNER PLANNING & DEVELOPMENT 10 SR PROBATION CASE OFFC NRADC/DCS 4 SR PROGRAM COORDINATOR INFORMATION TECHNOLOGY 11 SR PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 10 SR RECORDS CLERK FREDERICK COUNTY 5 SR SECRETARY IFREDERICK COUNTY 4 59 Frederick County Salary Administration Program-July 2020 Title Department Range SUPERINTENDENT NRADC NC TIM BROOK ACHV CENTER COORDINATOR JUVENILE PROBATION OFFICE 4 TREASURER TREASURER'S OFFICE NC VW PROGRAM ASSISTANT MANAGER VICTIM/WITNESS PROGRAM 5 VW PROGRAM MANAGER VICTIM/WITNESS PROGRAM 7 VW PROGRAM OFFICE ASSISTANT VICTIM/WITNESS PROGRAM 3 WORK RELEASE SPECIALIST NRADC 5 ZONING ADMINISTRATOR PLANNING & DEVELOPMENT 8 ZONING INSPECTOR IPLANNING & DEVELOPMENT 5 Range minimum Progress Midpoint Advance Maximum 13 $103,620 $119,130 $134,640 $150,152 $165,662 12 $92,202 $106,097 $119,884 $133,671 $147,566 11 $82,723 $95,110 $107,497 $119,884 $132,271 10 $70,875 $81,538 $92,202 $102,865 $113,529 9 $61,288 $70,552 $79,707 $88,862 $98,126 8 $53,964 $62,042 $70,121 $78,199 $86,278 7 $48,686 $56,010 $63,334 $70,660 $77,984 6 $43,516 $49,978 $56,549 $63,119 $69,582 5 $39,638 $45,563 $51,487 $57,411 $63,334 4 $34,791 $40,069 $45,239 $50,410 $55,687 3 $31,775 $36,514 $41,254 $45,993 $50,733 2 $27,790 $31,991 $36,191 $40,392 $44,593 1 $23,913 $27,574 $31,129 $34,683 $38,346 60 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 . r Agenda Section: Consent Agenda - Roll Call Vote Required Title: Parks and Recreation Commission Report of 11-17-20 Attachments: BOS12-09-20ParksRecreationCommission 17November2020.pdf 61 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Wednesday December 9,2020 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER, VIRGINIA To: Jay Tibbs, Deputy County Administrator for Human Services From: Jason L. Robertson, Director, Parks& Recreation Dept. Date; November 18, 2020 Subject: Paries and Recreation Commission Action The Parks and Recreation Commission met on November 17, 2020. Members present were: Guss Morrison, Natalie Gerometta,wary Longerbeam, Ronald Madagan, Randy Carter. Attending remotely; Amy Strosnider, Charles Sandy,Jr., Dennis Grubbs. Non-voting Board Liaison, Mr. Robert Wells. ITEMS RMVIRING ACTION BY BOARD OF SUPERVISORS.- 1. None ITEMS SUBMITTED FOR INFORMATION ONLY 1. The Commission recommends accepting the attached Fees and Charges, 2. The Commission recommended the FY 2022 Operating and Capital Budget as presented. The Operating budget includes two new positions and title and range change for two employees. The range changes will be forwarded to the Human Resources Committee for their recommendation. The recommended budget will be submitted to the 'Finance Department. Cc: Charles R.Sandy, Chairman Robert Wells, Board of Supervisors` Non-Voting Liaison 62 FY 22 Fees Fees Effective January 1,2021 Resident Nan resident FCPRD Baseball and Softball Fields Practice $ 11 $ 16 per hr/2 hr min Drag/Line $ 30 $ 35 1x Fee Tournament(9ann-11pm) $ 125 $ 155 9 a.m.-11 p.m. Lights** $ 15 $ 15 per hr FCPS Baseball and Softball Fields(Practice Fields)* Practice (M-F 6-10 pm,Sat/Sun 9 am-10 pm $ 11 $ 16 per hr/2 hr min Game(M-F 6-10 PM,Sat/Sun 9 am-10 pm) $ 30 $ 35 per hr/2 hr min FCPS Baseball and Softball Fields(Game Fields)* Practice(M-F 6-10 pm,Sat/Sun 9 am-10 pm $ 30 $ 35 per hr/2 hr min Game (M-F 6-10 PM,Sat/Sun 9 am-10 pm) $ 44 $ 49 per hr/4 hr min Tournament(9am-10 pm) $ 350 $ 380 per reservation Lights** $ 15 $ 15 per hr FCPS School Fields(MBHS/JWHS)* Practice $ 20 $ 25 per hr Game $ 160 $ 190 4 hr min Game per hour over 4 hours $ 40 $ 45 per hr Soccer Fields Sherando 1-4 $ 27 $ 43 per hr Sherando 6-7 $ 17 $ 27 per hr Sand Volleyball Courts Sand 1-3 $ 10 $ 15 per court per hour Open Space per acre $ 65 $ 96 per day Disc Golf Course $ 105 $ 160 1per day Paddleboat-30 minute ride NC NC per person Racquetball Courts NC $ 7 per hr Weight Room NC $ 2 Courts and non-resident passes will need to be purchased online. No cash will be on-site. Gymnasium Community Center/Middle School Gyms** $ 33 $ 49 per hr/ 2 hr min Full Day Rental* $ 250 $ 400 8 a.m.-1i7 p.m. Greenwood/Gai nesboro/Eve ndale Activity Room $ 20 $ 36 per hr/2hr min 63 Gainesboro/Evendale Wooden Floor Room $ 17 S 33 per hr/2 hr min Sherando Activity Room w/kitchen $ 26 $ 42 per hr/2 hr min Swimming Pool Under 3 Free Free 3 and older $ 3 $ 3 entry Last Hr $ 1 $ 1 entry Pool Rental-2 hour $ 210 $ 265 Pool Rental-4 hour $ 410 $ 520 Lap Swim will be free for County residents. Non-residents will be charged$2/visit. Comeback Coupons will be issued for patrons Expires end of whom cannot enter due to capacity reached 2021 Season Shelters 30 Capacity Lock Gazebo (SH) $ 45 $ 60 per day Lawrence Shelter (CB) $ 45 $ 60 icer day Tont Baldridge/Jaycee Shelter(RH) $ 45 $ 60 per day Mon-Thurs Non-Holiday $ 23 $ 30 per day 75 Capacity FFA (SH) $ 56 $ 72 per day Abex(SH) $ 56 $ 72 per day Key Club (CB) $ 56 $ 72 per day JW Colonel (C8) $ 56 $ 72 per day Rubbermaid (CB) $ 56 $ 72 per day Antique Car(CB) $ 56 $ 72 per day Brill (CB) $ 56 $ 72 per day Mon-Thurs Non-Holiday $ 28 $ 36 per day 150 Capacity Ruritan (SH) $ 68 $ 84 per day Sandy(SH) $ 68 $ 84 per day Kiwanis II (CB) $ 68 $ 84 per day Lions Club (CB) $ 68 $ 84 per day Mon-Thurs Non-Holiday $ 34 $ 42 per day 200 Capacity Lions Club (SH) $ 80 $ 96 per day Kiwanis I (CB) $ 80 $ 96 per day Mon-Thurs Non-Holiday $ 40 $ 48 per day Hockey Rink Full Rink $ 60 per hour Discounts 20%off for 50 or more hours rented of baseball/softball/soccer or gymnasium Rentable High School Fields * Subject to High School Athletic Coordinators approval/Certificate of Insurance Required ** Follows daylight saving time schedule *** FCPS Middle School Subject to availability and may require staff at an additional cost 64 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Transportation Committee Report of 11-23-20 Attachments: BOS 12-09-20TransComm itteeReport23November2020.pdf 65 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, November 23, 2020 8:30 a.m. 107 NORTH KENT STREET,WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Charles DeHaven,Jr. (Voting), Gary Oates (Voting) and James Racey(Voting). Committee Members Absent Mark Davis (Liaison Middletown), Cordell Watt (Voting) and Lewis Boyer(Liaison Stephens City). Staff Present:Assistant Director-Transportation John Bishop and Kathy Smith,Secretary. ITEMS FOR INFORMATION ONLY: 1—Capital Improvement Program Update: Staff gave a brief overview to the Committee on the status of the Capital Improvement Program on the current Transportation projects. Staff recommended the following changes: 1. Removal of item 2, Crossover Blvd. & Bridge of 1-81 due to expectation that it will be nearing completion by the time the new Capital Improvement Program is adopted. Staff noted that the Route 277 Widening and Safety Improvements (PHI) is also under construction, it is very early in that project which is why Staff is recommending not removing that project at this time. 2. Update of cost due to inflation. 3. Update Redbud Road cost to reflect VDOT analysis of that project which is expected to be completed shortly. After discussion,the Committee was in support with the Staff recommended changes. Upon a motion by, James Racey and seconded by Gary Oates the Committee recommended to forward the Capital Improvement Plan of updated Transportation Projects to the Comprehensive Policy Plan subcommittee. 2—VTRANS Update: Staff gave a brief update on the current progress of the VTRANS. VTRANS is the statewide Transportation Plan and is critically important for localities when applying for Smartscale funds. The projects for which SmartScale funds are sought must be related to an identified VTRANS need. Staff noted that they have participated in numerous webinars through the current update process. In addition,staff reviewed the VTRANS website with the committee (www.vtrans.org) and noted that on that page, any interested party can sign up for updates. 66 3-County Projects Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/1- 81 Bridge: The work on Route 522 intersection is progressing and the project team recently met to address an issue with the entrances near the new apartment complexes south east of new Route 522 intersection for a minor plan modification. Renaissance Drive: Staff and the County's private partners recently met with CSX to discuss issues with the drainage design across the railroad tracks. The railroad did not accept the County's previous proposed solution and discussed alternatives. It is excepted whatever is determined will likely result in a higher cost estimate. The amount cannot be determined until a design solution can be agreed upon. Staff will continue to provide updates as we work through the process. 4-Other: A: Staff discussed the Rural Rustic Program review process after receiving a complaint from residents in the vicinity of the North Sleepy Creek project who were unhappy that the roadway segment was being paved. Staff recommended reviewing segments currently on the unscheduled list to make sure the segments are reasonable and have independent utility. Staff also noted that the concerned citizens had suggested reaching back out to the residents of the proposed roadway just prior to construction beginning to make sure they still wanted it. However it was noted that with how the programming of projects works this may not be practical. In addition it was noted that while roads are brough to the paving list via citizen concerns, once on the list they are graded on real issues such as traffic, drainage, safety and if they are scoring high enough to be paved, really do need to be addressed. In addition, VDOT will now be posting signs 30 days before a project is to begin. B: The Sheriff Department asked for improvements to be done on Route 277 during the project phase if VDOT could adjust the timing of the signal lights. Also, if the entrances could be opened on the weekend when it is more congested in the area of Double Church Road and Route277 and restriping of the turn lanes because of the construction traffic the lines are no longer visible. C: Committee member Gary Oates discussed with the Committee that the Transportation Director should be its own department and report directly to County Administration. This would allow for plans to be submitted to and reviewed in that department. In addition,that department would seek grants for roadway funding and expand into other such transportation items as the Board of Supervisors or County Administration should direct. Upon a motion by Gary Oates and seconded by Chuck DeHaven the Committee forwarded the recommendation to create a stand-alone Transportation department to the Board of Supervisors. 67 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Public Works Committee Report of 12-1-20 Attachments: BOS12-09-20PublicWorksCommitteeReport1 December2020.pdf 68 JOINT PUBLIC WORKS COMMITTEE/LANDFILL OVERSIGHT COMMITTEE REPORT to the BOARD OF SUPERVISORS Tuesday, December 1, 2020 8:00 a.m. Board of Supervisors Meeting Room 107 NORTH KENT STREET,WINCHESTER, VIRGINIA PUBLIC WORKS COMMITTEE ATTENDEES: Committee Members Present:J. Douglas McCarthy, Chairman; Robert W. Wells; Gary Longerbeam; Whit Wagner; and Harvey E. "Ed" Strawsnyder,Jr. Committee Members Absent: none LANDFILL OVERSIGHT COMMITTEE ATTENDEES: Committee Members Present: Kris C.Tierney; Robert W. Wells; Perry Eisenach; Stan Crockett; and Chris Boies Committee Members Absent: Dan Hoffman; Mike Neese;Justin Hall Staff present:Joe C. Wilder, Director of Public Works; Mark Fleet, Building Code Official; Gloria Puffinburger, Solid Waste Manager; Ron Kimble, Landfill Manager; Andrew Clarke, Landfill Environmental Manager; Dale Ballenger, Landfill Operations Manager; Kevin Alderman, Shawneeland District Manager; Kathy Whetzel, Animal Shelter Manager; Holly Grim, Assistant Animal Shelter Manager; Rod Williams, County Attorney; Kris Tierney, County Administrator (Attachment 1) Agenda Packet ITEMS FOR INFORMATION ONLY 1-We held a joint Public Works Committee/Landfill Oversight Committee meeting to discuss the proposed Landfill Budget for Fiscal Year 2022. Staff updated committee members about several on-going projects at the Landfill. The main project occurring in the next year will be developing the bottom liner system for an approximate 11 acre, MSW Landfill Phase 3, Cell A. We are estimating this project to cost approximately$3,000,000. We also discussed a future project in the development of Phase 2 of our Construction/Demolition Debris (CDD) Landfill. There will be additional costs with that project due to more stringent environmental regulations related to wetlands and stream impacts. We informed committee members that it is not getting any less expensive to develop Landfill airspace. Once we complete the MSW cell development in calendar year 2021, we will begin developing Phase 2 of the CDD Landfill. We are proposing to raise the Landfill tipping fees by$2.00/ton. As we performed a Pro Forma financial analysis three years ago, it indicated that we will need to do incremental tipping fee increases every couple of years. We did perform a regional tipping fee analysis of what regional localities are paying for tipping fees. Frederick County is very fortunate to be paying the least expensive tipping fee in the regional, even after the $2.00/ton increase that is proposed in this budget. 69 After some addition discussions with the committees and staff, committee member Crocket made a motion to endorse the proposed FY2022 Landfill budget and to forward it to the Finance Department for further consideration. The motion was seconded by committee member Strawsnyder. The motion was unanimously approved by both committees. (Attachment 2) 2-Staff presented the Public Works Department FY2022 budgets. Each particular budget was discussed with just a few questions. Therefore, committee member Strawsnyder made a motion to endorse all the budgets and to forward them to the Finance Department for further consideration. The motion was seconded by committee member Wagner. The committee unanimously approved the motion. 3-The committee discussed illegal usage of out of county users at one of the citizen convenience sites. Kris Tierney, County Administrator discussed a recent inquiry from Back Creek Supervisor Graber about usage at our Star Tannery Convenience Center by Shenandoah County residents. Staff discussed with the committee about past discussions trying to limit out of county usage at our sites. We had explored using cameras,video cameras, etc. and trying to run license plates. That is difficult due to limitations in access to license plate information on Virginia databases. We reminded the committee that prior to 2008,the county issued stickers which assisted our convenience site workers in identifying county residents. Since those stickers are not available anymore,there is not an easy way to monitor Virginia licensed vehicles. We let the committee know that we rely on site workers to become familiar with normal customers and if someone they do not recognize,to approach and ask where they reside. At this point,to try an issue a different sticker would be very difficult and expensive to manage. After some additional discussions,the consensus of the committee was that at this time,there is not a big problem with illegal site usage and any potential solution would be difficult to manage and not worth the cost to stop the minor problem. Mr.Tierney also discussed an item concerning the relocation of the post office in the Star Tannery area. Frederick County has a free lease of approximately 1-acre of land owned by Gravel Springs Cemetery for use as a citizens convenience center.There was a recent inquiry made as to whether the county should try to work with the U.S. Postal Service and Gravel Springs Cemetery to share a site. The consensus of the committee was that we need to just manage our convenience site and let the postal service seek out any potential sites with landowners in the area. We will continue to fulfill the lease obligations to Gravel Springs Cemetery as outlined in the lease. We are not interested in pursuing any agreement with the postal service. Respectfully submitted, Public Works Committee J. Douglas McCarthy, Chairman Robert W.Wells Whitney"Whit" L.Wagner Gary Longerbeam Harvey E. "Ed" Strawsnyder,Jr. 70 BY �7` Joe�C. Wilder Public Works Director JCW/kco Attachments: as stated cc: Kris Tierney, County Administrator Ron Kimble, Landfill Manager Gloria Puffinburger, Solid Waste Manager Rod Williams, County Attorney Kevin Alderman, Shawneeland District Manager Kathy Whetzel, Animal Shelter Manager Mark Fleet, Building Code Official file 71 Attachment 1 CO COUNTY of FREDERICK w Department of Public Words 540/665-5643 FAX: 540/678-0682 ixaa MEMORANDUM TO: Public Works Committee/Landfill Oversight Committee FROM: Joe C.Wilder, Director of Public Works SUBJECT: Meeting of December 1, 2020 DATE: November 20, 2020 There will be a joint meeting of the Public Works Committee and the Landfill Oversight Committee on Tuesday, December 1, 2020 at 8:00 a.m. in the Board of Supervisors meeting room located on the first floor of the north end of the County Administration Building at 107 North Kent Street. The agenda thus far is as follows: Public Works Committee/Landfill Oversight Committee Joint Items—8:00 a.m.: 1. Discuss on-going projects at the Landfill 2. Review Proposed FY 2022 Landfill Budget (Attachment 1) Public Works Committee Items—8:30 a.m.: 3. Review Proposed FY 2022 budgets (Attachment 2) 4. Discuss citizen convenience center usage 5. Miscellaneous Reports: a. Tonnage Report: Landfill (Attachment 3) b. Recycling Report (Attachment 4) C. Animal Shelter Dog Report: (Attachment 5) d. Animal Shelter Cat Report (Attachment 6) e. Shawneeland Sanitary District Advisor Committee quarterly meeting minutes (Attachment 7) JCW/kco Attachments: as stated 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 72 Landfill Fund Mission futureThe Frederick County Landfill strives to provide environmental and fiscally responsible management of solid wastes for the members of the regional service area.This includes management practices to ensure services for generations. What We Do • The Landfill provides non-hazardous solid waste disposal needs for Frederick and Clarke Counties and the City of Winchester • The landfill property includes 966 acres of which 90 acres have been permitted under Subtitle "D" Regulations as a municipal solid waste facility, and 50 acres permitted as a Construction Demolition Debris waste facility.The additional acreage is maintained as borrow area and buffer • In addition to operating the two permitted landfills,the facility operates a fully equipped Citizen's Convenience Center offering disposal options for several waste streams including household municipal, construction demolition debris, household hazardous waste, electronics, and numerous other recycling opportunities • Frederick County operates a tire chipper as part of the Northern Shenandoah Valley Regional Commission RTOP program, serving all localities within the Commission • A program to convert landfill gas to electricity was established in 2010 • Currently two Jenbacher 320 engines are fueled by the landfill gas and can produce approximately two megawatts of power • The Landfill operates and maintains a leachate pre-treatment system designed to collect and provide treatment from all three of the permitted landfills located at the facility Public Works Director Landfill Manager Environmental Convenience Site Administrative Landfill Manager Supr(2) Scale Operator Assistant Operations Mgr Environmental Convenience Site Heavy Equip Maintenance Senior Landfill Landfill Safety Tech Attendant(2) Mechanic Mechanic Asst Technician(3) Technician(8) Gas Plant Laborer Landfill Spotter Operator (2) 73 Landfill Fund Goals/Objectives • Maintain vegetative cover on exposed soils by over seeding and fertilizing, increase frequency of mowing established vegetation. • Improve management of stormwater control features. • Increase safety awareness of all landfill employees and continuing education of operators. • Complete liner installation and obtain DEQ certification for MSW Cell 3A. • Modify leachate system to better manage collection,treatment, and disposal. • Maintain landfill gas collection system as needed to maximize collection efficiency. • Maximize landfill gas collected in order to increase electrical generation. • Strive for waste reduction through recycling, composting, brush grinding,tire shredding, etc. • Expand wireless communications to remote areas of landfill site. • Assist Virginia Department of Agriculture with Spotted Lantern Fly mitigation through public awareness campaigns at the brush/yard waste management areas. Actual Budget Plan Tons of waste weighted and disposed 185,870 185,000 185,000 Megawatt/hours of power generated from Gas to Energy Plant 11,950 10,512 12,571 Gallons of pretreated leachate collected and discharged 16,179,000 25,000,000 25,000,000 Tons of scrap metal recycled 1,431 1,300 1,400 Tons of household hazardous waste collected 84 100 100 Tons of tires processed to rubber chips 2,017 2,000 2,500 Tons of yard waste processed to mulch 9,035 7,500 9,000 G�0Y GOrtYake. toy) reayin9 e YOu9� of th NMS '3Yadin9��.ks o)oto Ge`` 3P' St ed y0G� vis baa Ss'a OGe Sho Y beiy\9 V Seab`e L7 into AteYka\ yy\ 74 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-012 FRED.WINC. LANDFILL FUND • r . GPM IIIIIIII-SWIDTIN .. s 042040 LANDFILL 042040 -000-000 REFUSE DISPOSAL 042040-1000-000-000 PERSONNEL SERVICES 042040-1001-000-001 COMPENSATION OF PUBLIC WORKS 042040-1001-000-002 LANDFILL MANAGER 87,846 91,580 91,742 22,935 91,742 042040-1001-000-003 ENVIRONMENTAL MANAGER 65,600 68,343 68,462 17,116 68,462 042040-1001-000-004 ADMINISTRATIVE COSTS 131,956 137,385 137,620 34,405 137,620 042040-1001-000-005 HEAVY EQUIPMENT MECHANIC 69,522 72,294 72,414 18,104 72,414 042040-1001-000-036 SECRETARY III 042040-1001-000-056 SCALE OPERATOR 40,247 36,829 41,835 9,909 39,638 042040-1001-000-057 ADMINISTRATIVE ASSISTANT 46,596 48,454 48,535 12,134 48,535 042040-1001-000-058 ASST CONVENIENCE SITE SUPERVISOR 35,803 37,695 37,756 9,439 37,756 042040-1001-000-066 LANDFILL SPOTTER 24,380 29,108 31,775 7,944 31,775 042040-1001-000-067 MAINTENANCE MECHANIC ASSISTANT 35,032 36,357 36,414 9,104 36,414 042040-1001-000-068 CONVENIENCE SITE ATTENDANT 31,635 32,875 32,929 8,232 32,929 042040-1001-000-069 LANDFILL TECHNICIAN 34,523 37,935 35,075 2,899 34,791 042040-1001-000-070 SR LANDFILL TECHNICIAN 45,298 47,192 47,274 11,819 47,274 042040-1001-000-071 SR LANDFILL TECHNICIAN 42,774 44,392 44,463 11,116 44,463 042040-1001-000-072 LANDFILL TECHNICIAN 40,602 41,225 41,252 10,313 41,252 042040-1001-000-081 LANDFILL TECHNICIAN 22,904 33,869 35,341 8,835 35,341 042040-1001-000-082 LANDFILL TECHNICIAN 42,019 43,718 43,792 10,948 43,792 042040-1001-000-083 GAS PLANT OPERATOR 59,551 61,960 62,064 15,516 62,064 042040-1001-000-084 LANDFILL TECHNICIAN 19,741 36,300 9,206 36,300 042040-1001-000-085 LABORER 1 1/2 042040-1001-000-086 LANDFILL OPERATIONS MANAGER 67,315 70,130 70,252 17,563 70,252 042040-1001-000-087 LABORER 11 042040-1001-000-088 LANDFILL TECHNICIAN 34,977 36,256 36,312 9,078 36,312 042040-1001-000-089 LANDFILL SPOTTER 31,916 33,040 33,089 8,272 33,089 042040-1001-000-090 CONVENIENCE SITE SUPERVISOR 41,883 43,467 43,536 10,884 43,536 042040-1001-000-091 CONVENIENCE SITE ATTENDANT 29,524 30,603 30,650 7,663 30,650 042040-1001-000-092 LABORER 11 042040-1001-000-093 SR LANDFILL TECHNICIAN 47,606 49,504 49,587 12,397 49,587 042040-1001-000-094 ENVIRONMENTAL SAFETY TECH. 47,344 53,180 49,179 5,750 46,000 042040-1001-000-095 LANDFILL TECHNICIAN 36,935 38,307 38,366 9,592 38,366 042040-1001-000-096 LANDFILL TECHNICIAN 36,138 37,558 37,620 9,405 37,620 042040-1001-000-097 LABORER 27,748 20,713 28,806 7,625 30,500 042040-1001-000-098 LABORER 042040-1003-000-000 PART TIME/EXTRA HELP 54,582 57,406 100,620 17,715 100,620 042040-1005-000-000 OVERTIME 65,3441 66,544 74,121 21,322 87,575 042040-1005-000-001 OVERTIME- INVESTIGATIVE 042040-1009-000-000 ACCRUED SALARIES 26,9751 1,294 75 042040-1099-000-000 CHANGE IN ACCRUED LEAVE 2,795 PERSONAL SERVICE 1,407,370 1,458,954 1,537,181 367,240 1,546,669 042040-2000-000-000 FRINGE BENEFITS 042040-2001-000-000 F. I. C. A. 100,121 105,624 117,301 26,621 118,320 042040-2002-000-000 RETIREMENT-VRS 123,067 130,470 156,272 37,811 155,817 042040-2005-000-000 HOSPITAL/MEDICAL PLANS 348,208 374,431 382,000 95,084 459,160 042040-2006-000-000 GROUP INSURANCE 16,484 17,458 17,848 4,417 18,204 042040-2007-000-000 ACCRUED VACATION PAY 042040-2008-000-000 SHORT& LONG TERM DISABILITY 2,856 2,808 3,050 677 3,000 042040-2011-000-000 WORKER'S COMPENSATION 54,322 65,028 65,038 16,265 58,711 042040-2013-000-000 EDUCATION -TUITION ASSISTANCE 042040-2019-000-000 ACCRUED FRINGES 3,968 388 042040-2099-000-000 FRINGE BENEFIT RESERVE FRINGE BENEFITS 649,026 696,207 741,509 180,875 813,212 042040-3000-000-000 CONTRACTUAL SERVICES 042040-3001-000-000 PROFESSIONAL HEALTH SERVICES 66 1,500 1,500 042040-3002-000-000 PROFESSIONAL SERVICES OTHER 695,985 953,449 793,111 31,086 735,000 042040-3002-000-001 STATE PERMIT FEES 54,480 181,017 46,800 41,047 47,500 042040-3002-000-002 PROFESSIONAL SVC- INVESTIGATION 042040-3003-000-000 TEMPORARY HELP SERVICE FEES 042040-3004-000-001 REPAIR AND MAINTENANCE-EQUIP. 55,789 173,554 100,000 1,745 100,000 042040-3004-000-002 REPAIR AND MAINTENANCE-VEHICLE 5,168 6,059 12,000 63 12,000 042040-3004-000-003 REPAIR AND MAINTENANCE- BUILDING 63,625 20,528 40,000 21,453 40,000 042040-3004-000-004 REPAIR AND MAINTENANCE-GENERATOR 30,072 13,657 80,000 80,000 042040-3005-000-000 MAINTENANCE SERVICE CONTRACTS 23,551 19,193 32,350 457 37,350 042040-3005-000-001 GENERATOR OIL SAMPLING 2,843 6,500 6,500 042040-3007-000-000 ADVERTISING 1,415 1,570 3,000 60 3,000 042040-3010-000-000 OTHER CONTRACTUAL SERVICES 738,456 404,466 658,070 33,953 678,970 042040-3010-000-001 CONTRACTUAL SERV. -TIRE PROGRAM 105,604 139,113 171,720 29,061 259,250 042040-3010-000-002 RTOP OPERATIONAL COSTS 042040-3010-000-003 REGIONAL ELECTRONICS RECYCLING 57,000 52,200 100,000 3,300 100,000 PURCHASED SERVICES 1,834,054 1,964,806 2,045,051 162,225 2,101,070 042040-4000-000-000 INTERNAL SERVICES 042040-4001-000-000 DATA PROCESSING SERVICES 042040-4003-000-001 CENTRAL STORES-COPIES 042040-4003-000-002 CENTRAL STORES-GASOLINE 188 187 123 INTERNAL SERVICES 188 187 123 0 042040-5100-000-000 UTILITIES 042040-5101-000-000 ELECTRICAL SERVICES 49,012 46,361 50,000 7,359 50,000 042040-5101-000-001 ELECTRICAL SRV.-INTERCONNECTION 22,828 20,922 26,000 3,951 26,000 042040-5102-000-000 HEATING SERVICES 10,255 7,097 12,000 311 12,000 042040-5204-000-000 POSTAGE AND TELEPHONE 12,598 23,754 30,360 3,071 30,360 042040-5204-000-001 POSTAGE AND SHIPPING-GENERATOR 731 844 2,160 42 2,160 042040-5301-000-000 BOILER INSURANCE 813 965 1,000 958 1,000 042040-5302-000-000 IFIRE INSURANCE 1 17,7891 20,3891 22,0001 22,4871 23,000 042040-5305-000-000 IMOTOR VEHICLE INSURANCE 1 5,1081 6,1461 6,0001 4,8211 6,500 76 042040-5306-000-000 SURETY BONDS 28 27 40 26 40 042040-5308-000-000 GENERAL LIABILITY INSURANCE 5,989 6,705 7,000 6,604 7,000 042040-5401-000-000 OFFICE SUPPLIES 9,183 8,865 9,997 527 10,000 042040-5403-000-000 AGRICULTURAL SUPPLIES 1,223 1,974 15,000 10,000 042040-5404-000-000 MEDICAL AND LABORATORY SUPPLIES 1,763 1,380 2,500 2,500 042040-5405-000-000 LAUNDRY&JANITORIAL SUPPLIES 2,015 4,074 6,000 557 6,000 042040-5407-000-000 REPAIR AND MAINTENANCE SUPPLIES 26,944 22,099 30,000 515 30,000 042040-5408-000-000 VEHICLE AND POWERED EQUIPMENT 84,271 100,280 144,000 18,751 144,000 042040-5408-000-001 VEHICLES-TIRES AND PARTS 2,363 1,236 4,500 137 4,500 042040-5408-000-002 VEHICLE-FUELS AND LUBRICANTS 215,434 186,987 323,460 28,761 323,460 042040-5408-000-003 GENERATOR SPARE PARTS 44,232 38,034 100,000 7,724 100,000 042040-5408-000-004 GENERATOR LUBRICANTS 37,357 21,533 51,380 10,764 51,380 042040-5410-000-000 UNIFORMS 5,752 5,936 23,450 727 9,800 042040-5410-000-001 SAFETY EQUIPMENT 818 2,083 3,000 175 4,500 042040-5411-000-000 BOOKS &SUBSCRIPTIONS 568 585 2,000 2,000 042040-5413-000-000 OTHER OPERATING SUPPLIES 5,671 6,730 10,000 868 10,000 042040-5413-000-001 OTHER OPERATING SUPPLIES-GENER 1,899 30,917 35,000 492 35,000 042040-5413-000-999 EMERGENCY/DISASTER EXPENSE 3,190 1,447 042040-5506-000-000 TRAVEL 5,087 2,583 12,000 12,000 042040-5506-000-001 LANDFILL GAS GENERATOR TRAINING 10,000 10,000 042040-5604-000-000 OTH. PAYMENTS OR CONTRIBUTIONS 191,745 188,374 185,000 185,000 042040-5801-000-000 DUES AND ASSOC.MEMBERSHIPS 1,215 1,315 2,000 1,115 2,000 042040-5806-000-000 RESERVE FOR CONTINGENCIES 042040-5806-000-001 POST CLOSURE COSTS 463,564 422,131 340,000 360,000 042040-5806-000-002 CONTINGENCY-TIPPING FEE ADJUST 042040-5806-000-003 PAYMENTS TO LOCALITIES 042040-5810-000-000 PAYMENT OF UNEMPLOYMENT CLAIMS 10,000 2,699 10,000 042040-5810-000-001 EEOC CLAIMS OTHER CHARGES 1,226,255 1,183,516 1,475,847 124,889 1,480,200 042040-8001-000-000 MACHINERY AND EQUIPMENT 042040-8002-000-000 FURNITURE AND FIXTURES 042040-8003-000-000 COMMUNICATIONS EQUIPMENT 60,000 100,000 042040-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 042040-8006-000-000 CONSTRUCTION VEHICLES& EQUIP. 1,114,444 70,970 70,970 170,000 042040-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 5,000 5,000 042040-8009-000-000 MISCELLANEOUS EQUIPMENT 25,000 25,000 042040-8009-000-001 MISC.-LANDFILL GAS GENERATORS 5,000 5,000 042040-8700-000-000 LAND 042040-8800-000-000 BUILDINGS 042040-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 3,614,883 4,999,187 498,334 4,950,000 042040-8900-000-001 SITE DEVELOPMENT 042040-8901-000-000 LOSS ON DISPOSAL 042040-8999-000-000 INTEREST EXPENSE CAPITAL OUTLAY 4,729,327 5,165,157 569,304 5,255,000 042040-9000-000-000 IDEPRECIATION 042040-9001-000-000 LEASE/RENT OF EQUIPMENT 20,1851 5,0321 40,0001 1 40,000 77 042040-9500-000-000 DEPRECIATION OF EQUIPMENT 2,328,523 042040-9500-000-001 DEPRECIATION OF EQUIP.-GENERAT OTHER USES OF FUNDS 2,348,708 5,032 40,000 40,000 TOTAL DEPARTMENT 7,465,601 10,038,029 11,004,745 1,404,656 11,236,151 092010-5890-000-000 OPERATIONAL TRANSFERS -16,942 OTHER CHARGES -16,942 0 TOTAL DEPARTMENT -16,942 0 093010 -000-000 TRANSFERS 093010-2011-000-000 WORKER'S COMP FOR WELLNESS 14 093010-5807-000-001 MERIT RESERVE 300 350 40,874 093010-5807-000-002 MERIT RESERVE FRINGES FRINGE BENEFITS 300 350 40,874 0 TOTAL DEPARTMENT 300 364 40,874 0 TOTAL FOR FUND 1 1 7,465,9011 10,038,3931 11,045,6191 1,387,7141 11,236,1511 1 78 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 SOURCES OF FUNDS REVENUE SVC-GENERATED/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1501-01 Interest on Bank Deposits 300,000 300,000 1502-01 Sale of Junk 110,000 110,000 Scrap recycling 1608-05 Sanitary Landfill Fees 7,457,350 Based on 185,000 Tons Received Commercial/Industrial $52/ton x 40%x 185,000 ton 3,848,000 Municipal $22/ton x 27%x 185,000 ton 1,098,900 Construction Demolition Debris $47/ton x 25%x 185,000 ton 2,173,750 Municipal Sludge $40/ton x 2%x 185,000 148,000 Rubble/Concrete/Rock $17/ton x 6%x 185,000 188,700 12-Nov Subtotal 7,867,350 Page 7 of 22 79 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 SOURCES OF FUNDS REVENUE SVC-GENERATED/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1608-08 Tire Charges/Reimbursement 259,250 Based on 2,500 ton of tires delivered yearly NSVRC(RTOP) Members $80 x 21%x 2,500=$42000 42,000 Commercial $110 x 79%x 2,500=$217,250 217,250 1608-11 E-Cycle Collections 80,000 80,000 Fees collected for the collection of electronics &unacceptable waste paid by haulers $3,333 x 2 x 12 months 1608-12 Greenhouse Gas Credits 10,000 10,000 1608-13 Gas to Energy 277,517 277,517 $22.00/mwh x 1.8mwh/hr x 80%x 8760hrs 1608-14 Renewable Energy Credit 113,530 113,530 1.8 x 8,760 x 80%x$9 Subtotal 740,297 12-Nov TOTAL 8,607,647 80 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-1003 Part Time Help/Convenience Center Staffing 100,620 Required extra help necessary for mowing, litter control,tire grinding and convenience center staffing. 6 people x 30 hr/week x$10.75/hr x 52 weeks 12-4204-1005 Overtime/Holiday Work 87,575 Overtime = 2,100 hours/yr X$31/hr=$65,100 65,100 Holiday work= 725 hours/yr X$31/hr=$22,475 22,475 12-4204-3001-00 Professional Health Services 1,500 Hepititis B vaccinations for new hires 12-4204-3002-00 Professional Services 735,000 1. Surveying-Marsh & Legge 75,000 2. Environmental Monitoring, Sampling and CQA 200,000 3. Northern Shenandoah Valley Regional Commission 20,000 4. Gas Management Design Services-SCS Engineers 150,000 5. Leachate Treatment/Management Professional Services 75,000 6. Treasurer(Credit Card Fees) 15,000 7. Engineering Services (Cell Construction) 200,000 12-Nov Subtotal 924,695 Page 9 of 22 81 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3002-01 State Permit Fees 47,500 Title V Annual permit fee 12,700 Solid Waste permit#40 1,500 Solid Waste permit#591 7,700 Solid Waste permit#529, $.14 X 140,000 tons of MSW Waste 19,600 Tire Processing 6,000 12-4204-3004-01 Repair and Maintenance-Equipment 100,000 Repairs that need to be made to equipment because of inadequate facilities or tools that prevent landfill heavy equipment mechanic from performing work. Anticipate additional expenses due to age of equipment. 12-4204-3004-02 Repair and Maintenance-Vehicles 12,000 This figure reflects the amount for installation of new tires and miscellaneous repairs and maintenance of vehicles that landfill heavy equipment mechanic cannot perform. 12-4204-3004-03 Repair and Maintenance-Buildings and Grounds 40,000 This figure reflects the anticipated work related to maintenance for electrical service and fencing, litter fence and upkeep. Additional expenses anticipated with aging buildings (ie: painting and roofing) 12-Nov Subtotal 199,500 Page 10 of 22 82 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3004-04 Repair and Maintenance-Generators 80,000 (Gas to Energy) This figure represents repairs to be made to generators and ancilliary equipment by others. 12-4204-3005-00 Maintenance Service Contracts 37,350 PraxAir$300/month X 12 3,600 (Tank&welding supplies since all work is performed in house) Scale maintenance: Calibrate scales 2 X year @$2,125 each 4,250 Fire X$6,000 X 2 Events 12,000 (Service on fire supression systems on heavy equipment) OSHA Certification on overhead crane and forklift 2,500 Leachate Line Flushing 15,000 12-4204-3005-01 Generator Oil Samples 6,500 Annual Subscription for weekly sampling 12-4204-3007-00 Advertising 3,000 Includes ads for Household Hazardous Waste Collections, E-Cycle, Holiday closings and other special events. 12-Nov Subtotal 126,850 Page 11 of 22 83 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3010-00 Other Contractual Services 595,870 Rags/ Rug Rentals$1500/month X 12 18,000 Water Coolers 3,120 5 gallon water containers 10- per week X$6.00 each X 52 weeks Leachate Treatment 52,000 Costs for monitoring, testing and maintaining leachate system (includes laboratory testing) $1000/week x 52 weeks Brush Grinding 135,000 Private contractor to grind brush (two times/year) Assume 9,000 tons x$15/ton=$135,000 Household Hazardous Waste 120,000 Costs for Environmental Company to Package and Remove these special wastes. Estimate$10,000/month Wastewater Disposal Fees 203,250 Leachate pumped to Opequon Water Reclamation Facility, Based on 25,000,000 gal/year X$8.13/1000 gal Septage Pump and Haul$375/month X 12 4,500 Rock Crushing Aggregate 60,000 "Separate approximately 4,000 tons concrete@$15/crushed ton 12-Nov Subtotal 595,870 Page 12 of 22 84 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3010-00 Office floor stripping and waxing (2x year @$750) 1,500 83,100 Ductwork Cleaning 2x year(Office and maintneance shop) 1,200 CAT Subscription (To allow mechanic to work on equipment) 3,000 Scrap Metal Hauling 60,000 GPS subscription-Carlson Command 3,000 Waste Oil Collection Services 14,400 12-4204-3010-01 Tire Grinding-Local Tires 259,250 Costs related to grinding tires by the Northern Shenandoah Planning Commisssion. Cost is offset by equal revenue reimbursement. 12-4204-3010-03 Regional Electronics Recycling Program 100,000 Costs related to disposal of wastes collected at E-Cycle programs Estimate$8,333/month x 12 months= $100,000 12-4204-5101-00 Electrical Services 50,000 12-4204-5101-01 Electrical Services -Interconnection Fees 26,000 Fees paid to Rappahannock Electric Cooperative for use of power lines to transport power from GTE plant to utility substation. 12-4204-5102-00 Heating Services (LP) 12,000 Based on using LP gas rather than landfill gas 12-Nov Subtotal 530,350 Page 13 of 22 85 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5204-00 Postage and Telephone 30,360 AT&T$21/month X 12 X 5 1,260 Long Distance: $100/month X 12 1,200 Two Way Radio Repeator Tower Rental$175 X 12 2,100 Mobile Telephone 3,600 Average Monthly Charge$50/month X 12 X 6 Internet Fees Comcast $1,600 month X 12=$19,200 19,200 Postage 3,000 average$250/month x 12 months =$3,000 12-4204-5204-01 Postage and Shipping -Gas to Energy 2,160 Oil Analysis shipping 52 weeks X$30 1,560 Ship GEM for calibration 2 times/year 600 12-4204-5301-00 Boiler Insurance 1,000 Air Compressors 3 X$333 =$1,000 12-4204-5302-00 Fire Insurance 23,000 12-Nov Subtotal 56,520 Page 14 of 22 86 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5305-00 Motor Vehicle Insurance 6,500 2006 Chevrolet Colorado(Tag#130-750L) 650 2012 Ford F250 4x4(Tag#105-202L) 650 2012 Ford F250 4x4(Tag#152-325L) 650 2015 Ford F350 4x4 (Tag#187-463L) 650 2016 Ford F250 4x4 (Tag#179-895L) 650 2017 Ford F-150 4x4(Tag#197-603L) 650 2017 Ford F-450 (Litter Buggy, Tag#205-264 L) 650 2018 Ford F-150 (Tag#201-126L) 650 2018 Ford F150 (Tag#210-035L) 650 2019 Ford F-250 (Tag#211-511 L) 650 12-4204-5306 Surety Bonds 40 12--4204-5308-00 General Liability Insurance 7,000 12-4204-5401-00 Office Supplies 10,000 Computer paper, disks, scale tickets, etc. 12-4204-5403-00 Agricultural Supplies 10,000 Seed,fertilizer and mulch to establish vegetation on disturbed areas 12-4204-5404-00 Medical and Laboratory Supplies 2,500 To replenish existing first aid kits(Based on historical use) 12-Nov Subtotal 36,040 Page 15 of 22 87 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5405-00 Laundry and Janitorial Supplies 6,000 Average$500/month x 12 months =$6,000 12-4204-5407-00 Repair and Maintenance-Buildings and Grounds 30,000 Gravel, signs, road salt, etc. Based on previous year cost and projected in-house projects 12-4204-5408-00 Repair and Maintenance-Powered Equipment 144,000 Parts: $12,000/month X 12 months 12-4204-5408-01 Miscellaneous (motor vehicles) 4,500 For licensed vehicles ( Based on average of previous years spending) 12-4204-5408-02 Fuels and Lubricants (Landfill) 323,460 Gas: 200 gal/wk. X$2.65 X 52 weeks 27,560 Diesel: 2,000 gal/wk. X$2.65 X 52 weeks 275,600 Lubricants: engine oil, hydraulic fluids, grease, diesel exhaust fluid 17,000 Antifreeze: 220 gal/year X$15.00 3,300 12-4204-5408-03 Generator Spare Parts -Gas to Energy 100,000 Costs associated with maintenance of generators and associated equipment, including air compressor, gas treatment skid, and flare. Based on historical averages 12-Nov Subtotal 607,960 Page 16 of 22 88 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5408-04 Generator Lubricants -Gas to Energy 51,380 6 oil changes/yr. 220 gal X$17/gal X 2 units 44,880 Glycol 500 gal/yr. X$10 5,000 Misc Bearing Grease and Lubricants 1,500 12-4204-5410-00 Uniforms 9,800 28 employees x$350=$9,800 9,800 12-4204-5410-01 Safety Equipment 4,500 Personal Protective Equipment including safety vests, respirators, gloves and other equipment(Includes replacement-Hard Hats) 12-4204-5411-00 Books and Subscriptions 2,000 Safety Films; On Demand SDS Service 12-4204-5413-00 Other Operating Supplies 10,000 Includes miscellaneous specialty tools 10,000 Based on 5 year average 12-4204-5413-01 Other Operating Supplies -Gas to Energy 35,000 Specialty Tools required to perform maintenance 5,000 Siloxane removal media$1000/ton X 30 tons 30,000 12-Nov Subtotal 112,680 Page 17 of 22 89 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5506-00 Travel/Training 12,000 Required training for maintaining landfill certification. Twelve people @$1000/ea. (Includes training costs,travel and per diem.) 12-4204-5506-01 Gas to Energy-Travel -Training 10,000 Plant operator to attend Jenbacher training event and PJM certification training (2 operators @$2,500/class+travel expenses) 12-4204-5604-00 Payments to other Municipalities 185,000 Distribution of recycling funds. Proportioned by Population Based on$1/ton X 185,000 tons/year. Frederick County-64.5% =$119325 119,325 Clarke County- 12.7%=$23495 23,495 Winchester-22.8% =$42180 42,180 12-4204-5801-00 Dues and Memberships 2,000 SWANA Membership(10 Members @$200/ea.) 12-4204-5806-01 Post Closure Financial Assurance 360,000 Financial Assurance required by State DEQ Estimated amount based on formula that is specified by DEQ 12-4204-5810-00 Payment of Unemployment Claims 10,000 Estimated Amount 12-Nov Subtotal 579,000 Page 18 of 22 90 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8003-00 Communication Equipment 100,000 Funding to expand onsite wireless network 12-4204-8006-00 Construction Vehicles and Equipment 170,000 New Mini Excavator 120,000 GPS Equipment for CDD Compactor 50,000 12-4204-8007-00 Integrated Technology Equipment(A.D.P.) 5,000 Funded at minimum to replace equipment as needed 12-4204-8009-00 Miscellaneous (Landfill) 25,000 New tools for shop 10,000 New GEM gas meter 15,000 12-4204-8009-01 Miscellaneous Equipment-Generators (Gas to Energy) 5,000 New specialty tools for gas plant 5,000 12-Nov Subtotal 305,000 Page 19 of 22 91 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8900-00 Improvements Other Than 4,950,000 Develop 11 Acres of MSW Landfill Base Liner $300,000/acre x 11 acre=$3,300,000 3,300,000 Expand HHW Collection Building Stormwater Diversion Cut 1,200,000 direct stormwater away from future CDD Cells HHW Building Expansion 150,000 Stormwater Management Improvements 300,000 12-4204-9001-00 Lease/Rent Equipment 40,000 Subtotal 4,990,000 Total Expenditures 11,236,151 Total Revenue 8,607,647 From Landfill Reserve 2,628,504 12-Nov Page 20 of 22 92 2021-2022 CAPITAL REQUESTS DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8003-00 Communication Equipment 100,000 Funding to expand onsite wireless network 12-4204-8006-00 Construction Vehicles and Equipment 170,000 New Mini Excavator 120,000 GPS Equipment for CDD Compactor 50,000 12-4204-8007-00 Integrated Technology Equipment(A.D.P.) 5,000 Funded at minimum to replace equipment as needed 12-4204-8009-00 Miscellaneous (Landfill) 25,000 New tools for shop 10,000 New GEM gas meter 15,000 12-4204-8009-01 Miscellaneous Equipment-Generators(Gas to Energy) 5,000 New specialty tools for gas plant 5,000 12-Nov Subtotal 305,000 Page 21 of 22 93 2021-2022 CAPITAL REQUESTS DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8900-00 Improvements Other Than 4,950,000 Develop 11 Acres of MSW Landfill Base Liner $300,000/acre x 11 acre= $3,300,000 3,300,000 Expand HHW Collection Building Stormwater Diversion Cut 1,200,000 direct stormwater away from future CDD Cells HHW Building Expansion 150,000 Stormwater Management Improvements 300,000 12-4204-9001-00 Lease/Rent Equipment 40,000 12-Nov Subtotal 4,990,000 Total 5,295,000 Page 22 of 22 94 w " COUNTY of FREDERICK a' Department of Public Warks 540/665-5643 FAX: 540/678-0682 1774 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works SUBJECT: Fiscal Year 2021/2022 Budgets DATE: November 20, 2020 The following is a summary of the proposed Public Works budgets and the projected revenues for Fiscal Year 2021/2022 and the current amended Fiscal Year 2020/2021 budgets: DISCIPLINE FY 20/21 FY 21/22 FY 21/22 AMENDED BUDGETS PROJECTED BUDGETS (Proposed) REVENUES Inspections-3401 1,498,708 1,517,515 1,400,000 Building Appeals Board-8106 561 561 0 Animal Shelter-4305 816,400 802,421 83,855 Refuse Collection—4203 2,144,705 2,113,842 261,249 Refuse Disposal—10-4204 651,360 849,984 147,096 Litter Control-4205 30,334 27,925 14,931 Engineering-4201 431,588 519,459 242,255 General Fund Total 5,573,656 5,831,707 2,149,386 Landfill(12 fund)—4204 * 11,045,619 11,236,151 8,607,647 Shawneeland-8108 ** 1,146,024 968,268 832,520 Public Works Total Budget 17,765,299 18,036,126 11,589,553 *Balance from Landfill Reserve. **Balance from Shawneeland Reserve 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 95 Fiscal Year 2021/2022 Budgets Page 2 November 20, 2020 Summary of Capital Requests, New Personnel Requests and Revenues 1. Inspections Budget 10-3401-000-000 We are requesting no new personnel during Fiscal Year 2022. We are proposing no capital requests during Fiscal Year 2022. Our projected expenditures for Fiscal Year 2022 are $1,517,515. This is an increase of $148,807 from Fiscal Year 2021. 2. Building Appeals Board 10-8106-000-000 No projected changes to this budget. 3. Animal Shelter 10-4305-000-000 We are not requesting any capital purchases with in the FY2022 budget. Our projected expenditures for Fiscal Year 2022 are $802,421. This is a decrease of$13,979 over the current Fiscal Year 2021 budget. 4. Refuse Collection Budget 10-4203-000-000 Our projected expenditures for Fiscal Year 2022 are $2,113,842. This is a decrease of $30,863 over the current Fiscal Year 2021 budget amount. We are proposing a capital project to upgrade the Gore Convenience Site at a cost of $750,000. 5. Refuse Disposal Budget 10-4204-000-000 We have proposed a Fiscal Year 2022 expenditure amount of$849,984. This represents an increase of$198,624 from the current Fiscal Year 2021 budget. This increase is based on increased tonnage from citizens during the on-going Covid-19 Pandemic. Also, it includes a $2/ton tipping fee increase at the Landfill. 6. Litter Control 10-4205-000-000 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 96 Fiscal Year 2021/2022 Budgets Page 2 November 20, 2020 We have proposed a Fiscal Year 2022 expenditure amount of$27,925. This represents a decrease of$2,409 from the current Fiscal Year 2020 budget. 7. Engineering 10-4201-000-000 We have proposed a Fiscal Year 2022 expenditure amount of$519,459. This represents an increase of$87,871 from the current Fiscal Year 2022 budget. The increase in expenditures is due to having an addition position. We are in the process of hiring a new Environmental Inspector. They will begin work on December 1, 2020. We recently raised the fees for obtaining a land disturbance permit to offset the higher expenditures. We have adjusted the projected revenues based on the updated fee schedule. 8. Landfill 12-4204-000-000 We have proposed a Fiscal Year 2022 expenditure of$11,236,151. This represents an increase of$190,532 from the current Fiscal Year 2022 budget. We are proposing a tipping fee increase for Fiscal Year 2022. A summary of the proposed changes are shown below: Current Proposed Commercial/Industrial $50 $52 Construction/Demolition Debris $45 $47 Municipal Rate $20 $22 (Frederick County, Clarke County and the City of Winchester) Other Rate changes are shown in the budget packet. As stated in the Pro Forma analysis performed in 2017 and updated over the last few years, increasing expenditures due to new cell development, closure costs, equipment purchases, etc. support our proposal that the tipping fees at the Landfill must be incrementally increased over time. We are in the midst of a MSW landfill cell development with bottom liner system being constructed during calendar year 2021 with over 10 acres of development. This project along with other on-going projects will continue to draw up on reserve funds since the proposed budget represents greater costs than the anticipated revenues. However, all of our projects are planned overtime and we have been planning for these projects for some time. 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 97 Fiscal Year 2021/2022 Budgets Page 2 November 20, 2020 Also, with the on-going Covid-19 pandemic, the characteristics of our waste stream has changed. We have seen a drop in the commercial waste but an increase in municipal waste and CDD Waste. These changes affect our revenues, which provides additional support toward raising the tipping fees. 9. Shawneeland 16-8108-000-000 We are proposing no Sanitary District fee increases in Fiscal Year 2022. We have proposed a Fiscal Year 2022 expenditures of$968,268. This represents a decrease of $177,756 from the current Fiscal Year 2021 budget. A Shawneeland Sanitary District Advisory Committee (SSDAC) meeting was held on Monday, November 16, 2020. This was a public meeting to discuss the FY 2022 budgets. County staff presented two budget options for FY 2022: A. This budget included a paving program including tar and chip with a proposed expenditure totaling $968,268. B. This budget does not include a paving program with tar and chip and a proposed expenditure totaling $808,285. One member of the SSDAC submitted an alternate budget that is included in this packet. The majority of the SSDAC recommended the option A budget that includes the tar and chip program. The SSDAC committee report and a letter from the chairman of the SSDAC is included for review and support of budget option A. 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 98 Inspections Mission To protect the health, safety, and welfare of the general public by assuring that all buildings, structures, and related equipment are constructed, installed, and maintained in compliance with the standards contained within - Virginia Uniform Statewide Building Code. What We Do • The primary function of this office is to administer provisions of the State Building and Local Land Development Codes • This office currently provides inspections for residential, commercial, and industrial in the fields of general building, plumbing, mechanical, and electrical • This office also enforces the provisions of the Virginia Property Maintenance Code and the Virginia Rehabilitation Code on existing structures • The Building Department is responsible for maintaining and tracking permits issued for all new construction, alterations, additions, repairs, and demolitions • Staff is on call 24/7 to respond in the event of an emergency to evaluate existing structures which have been subject to physical damage • This department is an active member of the Virginia Building Code Officials Association Public Works Director Building Official/Code Administrator Dsign Administrative Permit Senior Permit Seniore Design Review Senior Assistant(1) Technician(2) Technician(1) Review Specialist(1) Inspector(3) Inspector(5) Specialist(1) 99 Inspections Goals/Objectives • Inform contractors and the public of 2015 Virginia Construction Code changes. • Work with Region III of the Virginia Building and Code Officials Association to conduct local training courses related to the Virginia Construction Code. • Utilize part-time assistance with current staff to maintain work schedule with efficient response to inspections and permit issuance. • Continue to cross-train office staff to make the permitting process more efficient and to provide excellent customer service. • Work to improve customer service by providing alternative payment methods to customers. Number of inspections performed 23,123 18,122 18,867 Number of building/zoning related permits issued 6,647 6,724 6,811 Number of failed inspections 6,027 4,832 5,305 Number of code-related FOIA inquiries 168 240 226 Number of code-related Property Maintenance and complaints received 149 160 168 Number of plans submitted for review 2,365 2,260 2,241 t*A*00_�, fo Today r a fety OVJ 2015 —SMm-,x CC,& 100 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-010 GENERAL OPERATING FUND 034010 -000-000 INSPECTIONS 034010-1000-000-000 PERSONNEL SERVICES 034010-1001-000-011 SR PERMIT TECHNICIAN r49,293 51,152 51,23312,808 51,233 034010-1001-000-012 SENIOR INSPECTOR 66,767 69,416 69,531 17,383 69,531 034010-1001-000-013 INSPECTOR 65,162 55,364 50,000 12,500 50,000 034010-1001-000-014 SR INSPECTOR 62,114 64,621 64,730 16,182 64,730 034010-1001-000-015 PERMIT TECH. 1 034010-1001-000-016 PERMIT TECHNICIAN 38,930 40,372 40,435 10,109 40,435 034010-1001-000-017 INSPECTOR 53,304 55,314 55,402 13,850 55,402 034010-1001-000-018 INSPECTOR III 034010-1001-000-019 PERMIT TECHNICIAN 1 034010-1001-000-031 ADMINISTRATIVE ASSISTANT 55,619 57,680 57,769 14,442 57,769 034010-1001-000-036 PERMIT TECHNICIAN 11 034010-1001-000-037 PERMIT TECHNICIAN 1 034010-1001-000-038 PERMIT TECH. 1 034010-1001-000-039 PERMIT TECH. 1 034010-1001-000-040 PERMIT TECHNICIAN 31,350 34,861 35,360 8,840 35,360 034010-1001-000-055 SENIOR DESIGN REVIEW SPECIALIS 64,775 67,389 67,503 16,876 67,503 034010-1001-000-056 SENIOR DESIGN REVIEW SPECIALIS 58,672 70,901 61,101 61,101 034010-1001-000-057 BLDG.OFFICIAL/CODE ADMINISTRAT 89,604 93,334 93,496 23,374 93,496 034010-1001-000-058 DESIGN REVIEW SPECIALIST 29,167 50,000 12,500 50,000 034010-1001-000-059 SENIOR INSPECTOR 69,453 72,256 72,378 18,095 72,378 034010-1001-000-060 INSPECTOR I 034010-1001-000-071 SENIOR INSPECTOR 034010-1001-000-072 INSPECTOR II 034010-1001-000-073 INSPECTOR 56,358 58,782 58,878 14,719 58,878 034010-1001-000-074 INSPECTOR 52,560 54,645 54,736 13,684 54,736 034010-1001-000-075 INSPECTOR 67,528 53,536 53,602 13,401 53,602 034010-1003-000-000 PART-TIME 10,150 5,694 30,000 30,000 034010-1005-000-000 OVERTIME 48 100 20,000 20,000 034010-1007-000-000 INCENTIVE PAY 034010-1009-000-000 ACCRUED SALARIES 17,420 370 PERSONAL SERVICE 909,107 934,954 986,154 218,763 986,154 034010-2000-000-000 FRINGE BENEFITS 034010-2001-000-000 F. 1. C. A. 64,990 67,870 75,441 15,914 75,441 034010-2002-000-000 RETIREMENT-V. S. R. S. 85,361 88,988 107,377 25,092 107,377 034010-2005-000-000 HOSPITAL/MEDICAL PLANS 172,425 200,722 213,400 47,994 231,520 034010-2006-000-000 GROUP INSURANCE 11,426 11,908 12,264 2,931 12,544 034010-2008-000-000 SHORT& LONG TERM DISABILITY 1,3221 1,638 1,700 4731 2,000 034010-2011-000-000 WORKER'S COMPENSATION-COMMO 16,7811 21,2561 24,208 4,8271 22,331 034010-2013-000-000 EDUCATION -TUITION ASSISTANCE 101 034010-2019-000-000 ACCRUED FRINGES 2,607 46 FRINGE BENEFITS 354,912 392,428 434,390 97,231 451,213 034010-3000-000-000 CONTRACTUAL SERVICES 034010-3002-000-000 PROFESSIONAL SERVICES-OTHER 8,000 8,000 034010-3004-000-001 REPAIR AND MAINTENANCE-EQUIP. 034010-3004-000-002 REPAIR AND MAINTENANCE-VEHICLE 5,779 4,801 6,561 -3,753 7,023 034010-3005-000-000 MAINTENANCE SERVICE CONTRACTS 900 1,920 2,689 2,689 034010-3006-000-000 PRINTING AND BINDING 2,545 3,735 2,600 258 4,500 034010-3007-000-000 ADVERTISING 034010-3010-000-000 OTHER CONTRACTUAL SERVICES PURCHASED SERVICES 9,224 10,456 19,850 -3,495 22,212 034010-4000-000-000 INTERNAL SERVICES 034010-4001-000-000 DATA PROCESSING SERVICES 034010-4003-000-002 CENTRAL STORES-GASOLINE 13,136 10,587 17,334 1,559 17,199 INTERNAL SERVICES 13,136 10,587 17,334 1,559 17,199 034010-5204-000-000 POSTAGE AND TELEPHONE 7,901 7,961 8,340 748 8,388 034010-5305-000-000 MOTOR VEHICLE INSURANCE 5,619 5,634 6,600 5,229 6,600 034010-5306-000-000 SURETY BONDS 22 22 60 21 60 034010-5401-000-000 OFFICE SUPPLIES 13,190 25,173 15,244 1,019 14,953 034010-5408-000-000 VEHICLE AND POWERED EQUIPMENT 034010-5410-000-000 UNIFORMS AND WEARING APPAREL 322 598 1,650 1,650 034010-5411-000-000 BOOKS AND SUBSCRIPTIONS 2,894 2,274 2,490 416 2,490 034010-5413-000-000 OTHER OPERATING SUPPLIES 32 97 500 500 034010-5413-000-999 EMERGENCY/DISASTER EXPENSE 730 396 034010-5414-000-000 MERCHANDISE FOR RESALE 034010-5506-000-000 TRAVEL 892 1,941 2,136 438 2,136 034010-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 605 770 1,080 1,080 034010-5806-000-000 RESERVE FOR CONTINGENCIES OTHER CHARGES 31,477 45,200 38,100 8,267 37,857 034010-8002-000-000 FURNITURE AND FIXTURES 034010-8003-000-000 COMMUNICATIONS EQUIPMENT 034010-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 55,571 034010-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT CAPITAL OUTLAY 55,571 0 034010-9001-000-000 LEASE/RENT OF EQUIPMENT 2,8691 2,8691 2,8801 4781 2,880 OTHER USES OF FUNDS 2,869 2,869 2,880 478 2,880 TOTAL DEPARTMENT 1,376,296 1,396,494 1,498,708 322,803 1,517,515 102 2021 -2022 Budget Information - Revenues DEPARTMENT Inspections DEPARTMENT CODE 3401 SOURCES OF FUNDS REVENUE SVC-GENERATED/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL GF 1303-08 Building Permits Building Permits 1,173,750 GF 1303-10 Electrical Permits Elect. Permits 90,980 GF 1303-12 Plumbing Permits Plumbing Permits 27,789 GF 1303-14 Mechanical Permits Mech. Permits 102,211 GF 1303-19 Sign Permits Sign Permits 5,270 TOTAL 1,400,000 103 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-1003-000 Part Time 30,000 Funds are utilized in times of staffing needs due to illness or increased workload. Previous history has shown the need for either office staff members or Inspectors. With the current increase in permit activity, we are seeking qualified individuals to be available to fill this need. Normal pay scale is$35.00 per hour for certified Inspectors and $12.00 to$15.00 per hour for office staff. Office staff 10,800 Inspectors 19,200 3401-1005-000 Overtime 20,000 Funds are utilized to cover wages earned in excess of 40 hour work week caused by heavy influx of plans or inspections scheduled. 3401-3002-000 Professional Services -Others 8,000 Laserfiche Scanner Maintnenace (not contracted) 500 Registered Design Professional Services if required- Reserve 7,500 104 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-3004-002 Repair and Maintenance Vehicle 7,023 This money is used to maintain our fleet of 11 vehicles with an average fleet mileage of 87178 or more at the end of FY21 with annual travel of 122,983 miles. 22 oil changes at$66 each 1,452 3 sets of tires at$500 each 1,500 2 batteries at$125 each 250 5 tuneups at$150 each 750 2 brakes at$300 each 600 1 motor/transmission damage 2,100 wiper blades and bulbs 371 3401-3005-000 Maintenance Service Contract 2,689 This money is used to cover the maintenance contract for our Data 750 Gate Web.Net with Bright. Scanner maintenance/scanner software maintenance annual average of $1847 with a potential increase of 5%, IT will cover the maintenance of 1,939 Laserfiche software 105 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-3006-000 Printing and Binding 4,500 This money is used for printing business cards, letterhead, hard cards and envelopes. 3401-4003-002 Central Stores -Gasoline 17,199 11 vehicles with an anticipated total of 10,715 miles per year average - 18.2 miles/gal.per vehicle-6,490 gallons of fuel per year. 6,490 x $2.65 per gallon = $17,199 3401-5204-000 Postage and Telephone 8,388 This money is used to pay for postage, office phones and cell phones. 6,528 Cell Phones-2 Regular& 9 Smart Phones with hotspots $544 per month. Comcast 960 Postage 900 3401-5305-000 Motor Vehicle Insurance 6,600 This money is used to insure our 11 vehicles at$600 each 3401-5306-000 Securety Bonds 60 This money is used to pay for surety bonds of this department handling money. 106 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-5401-000 Office Supplies 14,953 This money is used to cover our office supplies. Toners for Laser Jet Printers. 4,719 Ink for Copier/Scanning Printers. 2,130 Printed Permit Labels/Correction Orders/Stickers/Permit 3,118 Applications Copy Paper/Folders/Pens/Pencils/Markers/Post-It Notes/Clips/ 4,986 Stamp Pads/Refills/Staplers/Staples/ 3401-5410-000 Uniforms and Wearing Apparel 1,650 This money is used to allow each field staff member$150.00 for boots, shirts, etc. (11 staff members x$150.00 each) 3401-5411-000 Books and Subscriptions 2,490 This money is used to purchase code books and work related publications for staff members. (15 staff members @$166.00 each) Code book purchase for upcoming code change. 3401-5413-000 Other Operating Supplies 500 Testers 100 Batteries 150 Flashlights, Filters 100 Other Misc. Items 150 107 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-5506-000 Travel 2,136 This money is used to attend meeting and conferences pertaining to our jobs and code changes. This includes meals and hotel fees: 4 Field/Design Review Staff at$250 each 1,000 2 Office Staff at$150 each 300 4 Certification Tests at$209 each 836 3401-5801-000 Dues and Associated Memberships 1,080 State VBCOA- 11 members at$40 each 440 Region III VBCOA- 11 members at$25 each 275 VPMIA-5 members at$40 each 200 NFPA 165 3401-9001-000 Lease Equipment This money is requested for lease of our copier under state contract. 2,880 This copier replaced our old copier with high maintenance. 108 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Revenue 1,808,357.00 1,553,732.00 1,531,943.00 1,661,093.00 Expenditures 1,211,823.00 1,238,156.00 1,376,295.00 1,396,495.00 Permits 6,712.00 6,789.00 6,997.00 6,647.00 Inspections 18,010.00 17,995.00 18,483.00 20,123.00 2,000,000.00 1,800,000.00 1,600,000.00 1,400,000.00 1,200,000.00 1,000,000.00 ■Revenue 800,000.00 ■Expendittures 600,000.00 400,000.00 200,000.00 0.00 FY 16-17 FY 17-18 FY 18-19 FY 19-20 25,000.00 20,000.00 15,000.00 ■Permits 10,000.00 ■Inspections 5,000.00 0.00 FY 16-17 FY 17-18 FY 18-19 FY 19-20 109 Building Appeals Board Mission Render fair and competent decisions regarding application of the Virginia Uniform Statewide Building What We Do • The Building Appeals Board is composed of five voting citizen members, each having a certain technical building background • The Board is to review and rule on questions on interpretation of the Virginia Uniform Statewide Building Code as made by the County Building Official • This Board meets on an "as needed" basis • This Board is staff supported by the Planning and Inspections Departments 110 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-010 GENERAL OPERATING FUND 081060 -000-000 BUILDING APPEALS BOARD 081060-1000-000-000 PERSONNEL SERVICES 081060-1006-000-000 COMPENSATION OF MEMBERS 75 150 150 PERSONAL SERVICE 75 150 150 081060-2001-000-000 F.I.C.A. 2 11 11 FRINGE BENEFITS 2 11 11 081060-3000-000-000 CONTRACTUAL SERVICES 081060-3002-000-000 PROFESSIONAL SERVICES-OTHER 270 270 081060-3007-000-000 ADVERTISING 50 50 PURCHASED SERVICES 320 320 081060-4000-000-000 INTERNAL SERVICES 081060-4003-000-001 CENTRAL STORES-COPIES 081060-5204-000-000 POSTAGE AND TELEPHONE 30 30 081060-5401-000-000 OFFICE SUPPLIES 501 1 50 OTHER CHARGES 80 80 TOTAL DEPARTMENT 77 561 1 561 111 Animal Shelter Mission To provide for the stray, relinquished, and homeless companion animals of Frederick County and foster the humane treatment of animals in our community. What We Do • Normally accepts approximately 800 dogs and 1,400 cats per year as well as other companion animals • The shelter is cleaned and disinfected daily and is open six days a week • To enhance accessibility to the public,the shelter is open one Sunday per month. During the summer months,the shelter is open every Sunday • Strives to return lost animals to their owners and to find permanent loving homes for animals surrendered or unclaimed • Provides for the emergency veterinary treatment of sick and injured animals in Frederick County • Engages with the community by participating in events, school projects,tours, and civic groups • Operates in accordance with Virginia state law and the Virginia Department of Agriculture • Participates in the Northwestern Regional Detention Center's Community Corrections Program to utilize inmate labor to reduce operational costs and benefit inmates • Refers citizens to available resources for animal related issues • Provide for the care of animals confined for rabies observation and those seized pending court proceedings • Partners with the Northern Virginia Community College Vet Tech Program; selected shelter animals are provided with pro bono veterinary care; nearly 100%of animals involved in the program have been adopted Public Works Director Shelter Manager Secretary Assistant Shelter Manager Senior Animal Caretaker(3) Animal Caretaker (2) 112 Animal Shelter Goals/Objectives • Promote spay/neutering of all animals (dogs and cats) at time of adoption • Reduce numbers of surrendered animals by offering solutions and resources • Continue to improve information technology • Provide humane education to the community • Provide staff career training in the animal care field • Remain current with rapidly changing trends in the animal sheltering fields Actual Budget Plan Number of dogs adopted or reclaimed 633 800 800 Adoption and reclamation rate for dogs 96% 95% 95% Number of cats adopted or reclaimed 492 600 600 Adoption and reclamation rate for cats 57% 40% 50% Number of rabies clinics held 1 2 2 Number of animals vaccinated at rabies clinics 144 300 300 Business,community and other public events attended 8 12 12 *FY 20 service levels show the effect of the covid-19 pandemic REQ pY Fog �= �Y 22,1 R r'� 1 113 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-010 GENERAL OPERATING FUND law 719,573r78,293 043050 -000-000 ANIMAL SHELTER 043050-1000-000-000 PERSONNEL SERVICES75,108043050-1001-000-002 ANIMAL SHELTER MANAGER 78,161 78,293 043050-1001-000-003 ASST. ANIMAL SHELTER MANAGER 59,202 61,573 61,676 15,419 61,676 043050-1001-000-004 SR ANIMAL CARETAKER 41,890 43,516 43,586 10,897 43,586 043050-1001-000-005 ANIMAL CARETAKER 27,352 28,312 28,354 7,088 27,790 043050-1001-000-006 SECRETARY 39,848 41,371 41,437 10,359 41,437 043050-1001-000-092 SR ANIMAL CARETAKER 35,416 36,814 36,875 9,219 36,875 043050-1001-000-093 SR ANIMAL CARETAKER 36,334 37,743 37,805 9,451 34,791 043050-1001-000-094 ANIMAL CARETAKER 28,008 29,623 27,790 6,948 27,790 043050-1003-000-000 PART TIME HELP 33,266 41,555 65,000 13,122 67,600 043050-1003-000-001 ASST.ANIMAL SHELTER MGR.P/T 043050-1003-000-002 COMPENSATION OF SECURITY PERSO 043050-1005-000-000 OVERTIME 801 147 5,000 5,000 043050-1009-000-000 ACCRUED SALARIES 13,167 527 PERSONAL SERVICE 390,392 399,342 425,816 102,076 424,838 043050-2000-000-000 FRINGE BENEFITS 043050-2001-000-000 F.I.C.A. 27,062 28,874 32,575 7,420 32,500 043050-2002-000-000 RETIREMENT-VRS 33,595 34,641 40,812 10,203 40,402 043050-2005-000-000 HOSPITAL/MEDICAL PLANS 98,154 101,280 103,200 23,918 118,760 043050-2006-000-000 GROUP INSURANCE 4,495 4,636 4,661 1,192 4,720 043050-2008-000-000 SHORT& LONG TERM DISABILITY 327 289 310 74 479 043050-2011-000-000 WORKER'S COMPENSATION 4,826 5,742 6,089 1,460 5,863 043050-2013-000-000 EDUCATION -TUITION ASSISTANCE 043050-2019-000-000 ACCRUED FRINGES 1,178 99 FRINGE BENEFITS 169,637 175,561 187,647 44,267 202,724 043050-3000-000-000 CONTRACTED SERVICES 043050-3001-000-000 PROFESSIONAL HEALTH SERVICES 39,532 30,192 44,000 3,733 26,000 043050-3001-000-001 PROFESSIONAL SERVICES- DONATION 13,516 2,355 2,355 043050-3002-000-000 PROFESSIONAL SERVICES-OTHER 9,810 9,150 15,500 950 10,750 043050-3002-000-001 CITIZEN ASSISTANCE PROGRAM 043050-3002-000-002 PROF. SERV.-ENGINEERING/DESIGN 34,325 7,060 043050-3003-000-000 TEMPORARY HELP SERVICE FEES 043050-3004-000-000 REPAIR AND MAINTENANCE 3,459 13,880 10,000 449 12,000 043050-3004-000-002 REPAIR AND MAINTENANCE-VEHICLE 1,764 1,066 2,200 2,200 043050-3004-000-003 REPAIRS AND MAINTENANCE-BUILDING 1,600 3,082 1,940 3,220 043050-3005-000-000 MAINTENANCE SERVICE CONTRACTS 365 365 043050-3006-000-000 PRINTING AND BINDING 845 874 1,500 1,500 043050-3007-000-000 ADVERTISING 8981 8241 1,200 1,200 043050-3010-000-000 OTHER CONTRACTUAL SERVICES 6,0251 6,344 9,400 415 9,400 PURCHASED SERVICES 98,2581 85,9881 88,460 5,547 68,990 114 043050-4000-000-000 INTERNAL SERVICES 043050-4003-000-001 CENTRAL STORES-COPIES 043050-4003-000-002 CENTRAL STORES-GASOLINE 1,264 928 2,120 35 2,120 INTERNAL SERVICES 1,264 928 2,120 35 2,120 043050-5100-000-000 UTILITIES 043050-5101-000-000 ELECTRICAL SERVICES 20,560 19,868 28,236 4,592 24,000 043050-5102-000-000 HEATING SERVICES 9,008 6,808 11,856 217 9,600 043050-5103-000-000 WATER AND SEWER 6,615 6,785 8,016 425 7,200 043050-5204-000-000 POSTAGE AND TELEPHONE 137 166 236 13 236 043050-5301-000-000 BOILER INSURANCE 272 275 400 274 400 043050-5302-000-000 FIRE INSURANCE 2,383 2,402 3,400 2,388 3,400 043050-5305-000-000 MOTOR VEHICLE INSURANCE 1,022 1,024 1,800 821 1,100 043050-5306-000-000 SURETY BONDS 45 43 55 42 55 043050-5308-000-000 GENERAL LIABILITY INSURANCE 043050-5401-000-000 OFFICE SUPPLIES 3,549 2,620 2,780 2,780 043050-5402-000-001 DOG FOOD 63 196 2,500 2,000 043050-5402-000-003 CAT FOOD 143 1,821 2,000 2,000 043050-5404-000-000 MEDICAL AND LABORATORY SUPPLIES 7,951 8,950 12,220 528 11,620 043050-5405-000-000 LAUNDRY/HOUSEKEEPING AND JANIT 9,191 10,176 15,000 478 15,000 043050-5407-000-000 REPAIR AND MAINTENANCE SUPPL 2,518 2,620 5,580 676 5,580 043050-5408-000-000 VEHICLE& POWERED EQUIPMENT SU 043050-5410-000-000 UNIFORMS AND WEARING APPAREL 30 250 750 043050-5413-000-000 OTHER OPERATING SUPPLIES 12,843 9,668 16,232 16,232 043050-5413-000-999 EMERGENCY/DISASTER EXPENSE 60 71 043050-5506-000-000 TRAVEL 2,091 149 1,375 1,375 043050-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 90 90 421 421 043050-5802-000-000 CLAIMS & BOUNTIES OTHER CHARGES 78,511 73,721 112,357 10,525 103,749 043050-8001-000-000 MACHINERY AND EQUIPMENT 043050-8002-000-000 FURNITURE AND FIXTURES 043050-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 043050-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 043050-8009-000-000 MISCELLANEOUS EQUIPMENT 043050-8011-000-000 ALTERATIONS TO OLD BUILDINGS 043050-8800-000-000 IBUILDINGS CAPITAL OUTLAY 0 TOTAL DEPARTMENT 738,062 735,540 816,400 162,450 802,421 115 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 SOURCES OF FUNDS REVENUE FEES/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 16060-002 Donations, Adoption/Reclaim 66,000 66,000 Fees 16060-003 Spay/Neuter Fees/State Funds 15,500 2,355 17,855 Total 81,500 2,355 83,855 116 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-1001-02 Animal Shelter Manager 78,293 10-4305-1001-03 Assistant Animal Shelter Manager 61,676 10-4305-1001-04 SR Animal Caretaker 43,586 10-4305-1001-05 Animal Caretaker 27,790 10-4305-1001-06 SR Secretary 41,437 10-4305-1001-92 SR Animal Caretaker 36,875 10-4305-1001-93 SR Animal Caretaker 34,791 10-4305-1001-94 Animal Caretaker 27,790 10-4305-1003-00 Part-time Salaries & Wages - Regular 67,600 $13.00/hr. x 100 hours x 52 weeks 67,600 4 employees @ 25 hrs./week. Includes pay raise of .50/hr 10-4305-1005-00 Extra Help/Overtime 5,000 Accommodates overtime required during holidays, busy times and emergency situations 117 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-2001-00 F.I.C.A. 32,500 10-4305-2002-00 Retirement - V.S.R.S. 40,402 10-4305-2005-00 Hospital/Medical Plans 118,760 10-4305-2006-00 Group Insurance 4,720 10-4305-2008-00 Short and Long Term Disability 479 10-4305-2011-00 Workers Compensation 5,863 118 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-3001-00 Professional Health Services 26,000 Sick and injured animals requiring veterinary attention 22,000 Employee preventive health: Vaccines and titers 4,000 10-4305-3001-01 Professional Services - Donations 2,355 State animal friendly tag revenue 2,355 10-4305-3002-00 Professional Services 10,750 Spay/neuter deposit funds equals revenue Dog deposits 100 @ $70.00 = $7,000.00 7,000 Cat deposits 75 @ $50.00 = $3,750.00 3,750 10-4305-3004-00 Repair and Maintenance - Equipment 12,000 Yearly service generator contract = $1,000.00 1,000 Generator repairs 2,000 Misc. repairs - freezer, washer/dryer, air exchange units 9,000 Increase $2,000.00 for deteriorating RTU's 119 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-3004-02 Repair and Maintenance - Vehicle 2,200 Oil Change (2 vehicles) 4 @ $50.00 = $200.00 200 Tires 4 @ $250.00 = $1,000.00 1,000 Misc. repairs - transmission, engine brakes, etc. 1,000 10-4305-3004-03 Repair and Maintenance - Grounds 3,220 Misc. repairs - roof, plumbing, and structure repairs 2,500 Roto-Rooter 6 @ $120.00 = $720.00 720 Increase $1,280.00 for deteriorating building 10-4305-3005-00 Maintenance Service Contract 365 Service contract for copier 365 10-4305-3006-00 Printing and Binding 1,500 Receipt books 2 @ $300.00 = $600.00 600 Adoption contracts 300 Lost/found reports 100 Informational Brochures Professional Printing 500 120 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-3007-00 Advertising 1,200 Rabies clinic advertising $300.00 per event x 2 = $600.00 600 Adoption/event advertising $100.00 per event x 6 = $600.00 600 10-4305-3010-00 Other Contractual Services 9,400 Heating/Cooling maintenance contract 2,800 Carcass disposal $150.00 x 4 = $600.00 600 Pump hair trap $200.00 x 2 = $400.00 400 Fire alarm system inspection and maintenance 500 Snow removal $350.00 X 6 = $2,100.00 2,100 Pest control contract 1,000 Landscaping maintenance contract 2,000 10-4305-4003-02 Central Stores - Gasoline 2,120 800 gals. (2 Vehicles) @ $2.65 per gal. = $2,120.00 2,120 Increased 300 gals. for increased spay/neuter trips 10-4305-5101-00 Electrical Services 24,000 Assume $2,000.00/month = $24,000.00 24,000 10-4305-5102-00 Heating Services 9,600 Assume $800.00/month = $9,600.00 9,600 121 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5103-00 Water and Sewer 7,200 Assume $600.00/month = $7,200.00 7,200 10-4305-5204-00 Postage and Telephone 236 Approximately $13.00/month for one phone and 156 one fax line Misc. repairs 80 10-4305-5301-00 Boiler Insurance 400 10-4305-5302-00 Fire & Property Insurance 3,400 10-4305-5305-00 Motor Vehicle Insurance 1,100 10-4305-5306-00 Surety Bonds 55 10-4305-5401-00 Office Supplies 2,780 General supplies (Paper, tape, staples, ink cartridges, etc.) 800 Computer equipment 1,000 Computer software 500 Laser printer cartridges 4 @ $70.00 = $280.00 280 Laser printer color cartridges 1 @ $200.00 200 122 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5402-01 Dog Food 2,000 Adult dog food 55 bags @ $20.00 = $1,100.00 1,100 Puppy food 36 bags @ $20.00 = $720.00 720 Canned food 12 cases @ $15.00 = $180.00 180 10-4305-5402-03 Cat Food 2,000 Cat food 68 bags @ $25.00 = $1,700.00 1,700 Canned food 30 cases @ $10.00 = $300.00 300 10-4305-5404-00 Medical and Laboratory 11,620 Fatal Plus 10 vials @ $60.00 = $600.00 600 Dog vaccines 30 boxes @ $80.00 = $2,400.00 2,400 Cat vaccines 30 boxes @ $80.00 = $2,400.00 2,400 De-wormer 6 pints @ $70.00 = $420.00 420 Sedative, needles, and misc. supplies 3,000 Microchips 400 @ $7.00 = $2,800 2,800 123 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5405-00 Laundry and Housekeeping 15,000 Bleach, paper towels, laundry soap and toilet paper 6,000 Disinfectants 5 - 55 gal per year @ $600.00 = $3,000.00 3,000 Trash bags 50 cases per year @ $49.00 = $2,450.00 2,450 Misc. mops, cleaning brushes, light bulbs 600 Misc. disinfectants, dish soaps and deodorizers 600 Shipping/handling charges 350 New washer and dryer to replace old machines 2,000 10-4305-5407-00 Repair and Maintenance 5,580 Hoses, nozzles and accessories 600 Trap and other misc. filters, pressure washer oil 1,000 Maintenance and other supplies, repair items, tools 2,000 Replace carbon filters 3 X per year @ $500.00 = $1,500.00 1,500 Duct work filters 6 x per year @ $80.00 = $480.00 480 10-4305-5410-00 Uniforms and Wearing Apparel 750 Insulated gloves 6 pairs @ $10.00 = $60.00 60 Slip on boots 6 pairs @ $15.00 = $90.00 90 Safety glasses and protective clothing 100 Staff uniforms 500 Increased $500.00 for staff uniforms 124 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5413-00 Other Operating Supplies 16,232 Cat traps 6 @ $60.00 = $360.00 360 Disposable cat carriers 700 @ $1.79 = $1,253.00 1,253 Leashes 800 @ $.64 = $512.00 512 Kitty litter 1500 bags @ $4.00 = $6,000.00 6,000 Miscellaneous signs, plaques, tiles = $300.00 300 Woven bags 600 per year @ $ .70 = $420.00 420 Scoopers 5 per year @ $15.00 = $75.00 75 Disposable litter boxes 9,000 @ $ .45 = $4,050.00 4,050 Feral cat handling boxes 5 @ $80.00 = $400.00 400 Road salt 20 — 50 Ib. bags @ $5.00 ea. = $100.00 100 Promo items - t-shirts, event needs, marketing supplies 650 Small animal supplies 200 Miscellaneous supplies - keys, tools, pesticides, etc. 472 Chew proof dog benches 16 @ $90.00 = $1,440.00 1,440 125 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5506-00 Travel 1,375 Miscellaneous local training courses 250 VA ACO seminar registration 2 @ $250.00 = $500.00 500 Hotel 4 nights @ $100.00 = $400.00 400 Meals/airfare, travel (tolls, etc.) = $225.00 225 10-4305-5801-00 Dues and Memberships 421 State controlled substance permit = $90.00 90 AHA Membership = $127.00 127 DEA License = $184.00 184 Virginia Animal Control Association membership = $20.00 20 126 Refuse Collection Mission To promote conservation and enhance the quality of life in the community through responsible solid waste management practices. What We Do • This department is responsible for the collection and removal of Frederick County municipal solid waste from all County compactor and container sites • This function is a contractual service provided to the County by an approved hauler and is extended to schools, parks, libraries and other municipal facilities within the County • The County owns or leases the compactor and container sites and provides necessary labor and supervision to maintain appearance and function • Manages the County's recycling program to include collection containers, hauling, and all associated processing fees • Environmental education outreach to public and private schools, community groups, landfill tours for school groups across the region; partners with Extension Office during Conservation Days at county middle schools • Perform in-house collection of used footwear and textiles from convenience sites and other community drop-offs • Host community events such as rain barrel and compost bin sales • Manage waste/recycling hauling, recycling processing, electronics recycling, and shoe/textiles contracts and agreements, including tracking tonnage, convenience site usage, and industry and market trends • Assist local businesses in locating markets for their recyclable materials • File annual Recycling Rate Report with DEQ which entails extensive survey of local business activity • Complete annual application and performance report for state Litter and Recycling Grant Public Works Director Solid Waste Manager Solid Waste Assistant Coordinator Convenience Site Supervisor LCompactor Workers (P/T- 21) 127 Refuse Collection Goals/Objectives • Minimize the number of pulls and maximize compaction densities from compactor sites to reduce collection costs. • Develop strategies for improved efficiency in County's recycling program. • Maintain coverage at all sites to discourage illegal dumping and misuse. • Continue to promote recycling program —encourage proper recycling habits and curtail contamination in order to control costs and maintain markets. • Emphasize waste reduction as the most effective method of solid waste management. • Continue to work with local businesses and industry regarding best disposal options. • Continue to maintain and upgrade services,facilities, and equipment. • Expand Gore location on county-owned property to include trash compaction. Service Levels 1 1 FY2021 FY2022 Actual Budget Refuse collected and hauled (tons) 32,375 38,640 Household material recycled (tons) 3,143 3,237 Recycling Rate 53.9 54% Business,community and other public outreach audience members 60 0 YlsS et GAO Go0va d PWbir NevJ tv, at (e`oGa��t.tZers, re 9hbeaGe Goy,Jer 128 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-010 GENERAL OPERATING FUND 042030 -000-000 REFUSE COLLECTION 042030-1001-000-001 SOLID WASTE MANAGER 71,801 74,768 74,897715,110 74,897 042030-1001-000-002 SOLID WASTE COORDINATOR 58,082 60,342 60,440 60,440 042030-1001-000-003 ASST. CONV. SITE SUPR. 34,243 35,472 35,525 8,881 35,525 042030-1001-000-004 LABORER II 042030-1003-000-000 COMPACTOR SITE- PART TIME 314,435 325,659 360,568 86,613 368,771 042030-1005-000-000 OVERTIME 5,258 4,318 14,348 1,446 14,358 042030-1009-000-000 ACCRUED SALARIES 5,423 281 PERSONAL SERVICE 489,242 500,840 545,778 130,774 553,991 042030-2000-000-000 FRINGE BENEFITS 042030-2001-000-000 F.1.C.A. 36,516 37,783 41,752 9,884 69,963 042030-2002-000-000 RETIREMENT-VRS 16,250 16,727 19,598 4,899 19,598 042030-2005-000-000 HOSPITAL- MEDICAL PLANS 35,213 46,893 48,200 11,868 54,660 042030-2006-000-000 GROUP INSURANCE 2,150 2,238 2,238 572 2,290 042030-2008-000-000 SHORT& LONG TERM DISABILITY 202 190 195 47 200 042030-2011-000-000 WORKER'S COMPENSATION-COMMO 21,777 22,336 28,337 6,298 30,221 042030-2019-000-000 ACCRUED FRINGES 2,030 -18 FRINGE BENEFITS 114,138 126,149 140,320 33,568 176,931 042030-3000-000-000 CONTRACTUAL SERVICES 042030-3002-000-000 PROFESSIONAL SERVICES 8,750 9,033 35,000 35,000 042030-3003-000-000 TEMPORARY HELP SERVICE FEES 042030-3004-000-001 REPAIR& MAINTENANCE- EQUIP. 9,089 6,727 23,000 240 18,800 042030-3004-000-002 REPAIR& MAINTENANCE-VEHICLE 6,373 14,495 11,152 1,032 8,770 042030-3004-000-003 REPAIR AND MAINTENANCE-BUILD 64,497 184,332 14,720 48 11,970 042030-3005-000-000 MAINTENANCE SERVICE CONTRACTS 042030-3006-000-000 PRINTING AND BINDING 2,557 6,511 4,125 286 4,125 042030-3007-000-000 ADVERTISING 4,583 4,128 5,712 4,155 042030-3010-000-000 OTHER CONTRACTUAL SERVICES 561,287 725,582 841,396 71,372 1,221,300 PURCHASED SERVICES 657,136 950,808 935,105 72,978 1,304,120 042030-4003-000-002 CENTRAL STORES-GASOLINE 6,343 4,972 9,455 554 8,708 INTERNAL SERVICES 6,343 4,972 9,455 554 8,708 042030-5100-000-000 UTILITIES 042030-5101-000-000 ELECTRICAL SERVICES 13,255 14,812 14,268 1,380 14,988 042030-5103-000-000 WATER AND SEWAGE 14,429 900 13 192 042030-5204-000-000 POSTAGE AND TELEPHONE 2,276 2,647 3,260 224 31171 042030-5302-000-000 FIRE& PROPERTY INSURANCE 1,190 1,192 950 1,185 1,200 042030-5305-000-000 MOTOR VEHICLE INSURANCE 2,554 2,561 3,000 1,747 2,700 042030-5401-000-000 OFFICE SUPPLIES 1,404 1,856 1,481 84 1,481 042030-5405-000-000 LAUNDRY/HOUSEKEEPING SUPPLIES 1,9841 2,358 3,271 112 5,177 042030-5407-000-000 REPAIR AND MAINTENANCE SUPPL 12,5481 7,6691 12,412 512 12,412 042030-5408-000-000 VEHICLE& POWERED EQUIP. SUPPL 683 4,147 1,200 807 1,200 129 042030-5408-000-002 VEHICLE FUELS &LUBRICANTS 4,333 4,326 10,080 9,716 042030-5410-000-000 UNIFORMS 602 544 700 700 042030-5411-000-000 BOOKS AND SUBSCRIPTIONS 547 140 130 145 042030-5412-000-000 EDUCATIONAL&RECREATIONAL SUP 1,259 7,562 4,475 975 042030-5412-000-001 EDUCATIONAL SUPPLIES-GRANT 2,495 042030-5413-000-000 OTHER OPERATING SUPPLIES 13,462 4,998 4,500 1,079 4,700 042030-5413-000-999 EMERGENCY/DISASTER EXPENSE 96 132 042030-5415-000-000 OTHER EXPENSES(RECYCLING GRANT 042030-5416-000-000 POSTER COMPETITION 042030-5506-000-000 TRAVEL 1,003 49 1,500 1,500 042030-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 537 223 225 595 OTHER CHARGES 57,637 69,609 64,847 7,275 60,852 042030-8001-000-000 MACHINERY AND EQUIPMENT 188,800 188,800 042030-8002-000-000 FURNITURE AND FIXTURES 042030-8003-000-000 LEASE/RENT OF LAND 042030-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 042030-8006-000-000 CONSTRUCTION VEHICLES AND EQUIP 75,300 042030-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 042030-8700-000-000 LAND 042030-8800-000-000 BUILDINGS 042030-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 309,789 873,960 250,000 70,196 CAPITAL OUTLAY 385,089 873,960 438,800 258,996 0 042030-9001-000-000 LEASE/RENT OF EQUIPMENT 988 1,182 2,400 137 3,240 042030-9003-000-000 LEASE/RENT OF LAND 6,000 6,000 8,000 6,000 6,000 OTHER USES OF FUNDS 1 6,988 71182 10,400 6,137 9,240 TOTAL DEPARTMENT 1,716,573 2,533,5201 2,144,705 510,282 2,113,842 130 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE 4203 SOURCES OF FUNDS REVENUE FEES/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1899-22 From Landfill Budget 5604 line item 119,325 $1/ton @ 185,000 tons @ 64.5% 1904-01 Clarke Container Fees 66,288 Stephenson (8%) 8,616 $718/mo x 12 Double Toll Gate (21%) 22,248 $1854/mo x 12 Landfill (13%) 34,296 $2858 x 12 Greenwood 1,128 $94/mo x 12 1904-03 Winchester Container Fees 60,696 60,696 Landfill (23%) $5058/mo x 12 131 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE 4203 SOURCES OF FUNDS REVENUE FEES/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1906-06 Recycling Rebate/Commodities 2,000 Recycling Reimbursement/Clarke 9,900 Sale of Rain Barrels/Compost Bins 1,300 resale of units at cost to residents; encourage conservation 1904-12 Payments/Bowman Library 1,740 $145/mo x 12 261,249 132 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-1001-00 Solid Waste Manager 74,897 10-4203-1001-02 Solid Waste Coordinator 60,440 10-4203-1001-03 Assistant Site Supervisor 35,525 10-4203-1003-00 Part-time Salaries and Wages - Regular 368,771 29,692 hrs @ 11.75/hr; one staff floater 1560/hrs @ $12.75/hr 10-4203-1005-00 Extra Help/Overtime 14,358 Allows for 300 hrs @ 43.59/hr for unscheduled overtime; on-call duties by coordinator= $13,077; also includes 50 hrs overtime for assistant @ $25.63/hr= $1281 10-4203-2001-00 F.I.C.A. 69,963 10-4203-2002-00 Retirement-VSRS 19,598 10-4203-2005-00 Hospital/Medical Plans 54,660 10-4203-2006-00 Group Insurance 2,290 133 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-2008-00 Short& Long Term Disability 200 10-4203-2011-00 Workman's Compensation 30,221 Based on $6.90/$100 for compactor workers/assistant; 0.09 for solid waste manager; $2.95 for solid waste coordinator 10-4203-3002-00 Professional Services 35,000 Design/survey work for expanded Double Toll Gate site; included in CIP request 10-4203-3004-01 Repair/Maintenance - Equipment 18,800 Assume can repair$2500 x 4 cans = $10,000; compactor repair/ trouble-shooting x 11 units = $8800 10-4203-3004-02 Repair/Maintenance -Vehicle 8,770 Oil changes $50 x 13 changes = $650; inspections/5 vehicles and trailer$120; allowance for routine repairs @ 5 vehicles = $8,000 10-4203-3004-03 Repair/Maintenance - Buildings and Grounds 11,970 Gravel @ $275/load = $825; fence/gate repair @ $650/repair= $1950; pole lights $495; spray for bag worms @ $1000; update metal signs $300 x 5 = $1500; tree trimming $5000; mow drainage structure $1200 134 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-3006-00 Printing and Binding 4,125 Signs, decals, brochures, flyers, banners to educate/promote programs; 6 banners @ $95 = $570; coraplast signs @ $250; update can decals @ $2250; allowance for brochures, flyers and posters @ $655; construction plans @ $400 10-4203-3007-00 Advertising 4,155 Promote TreeCycle, Earth Day, Arbor Day, other diversion programs; outreach; holiday schedules; assume 15 ads @ $277/insertion 10-4203-3010-00 Other Contractual Services 1,221,300 Hauling contract with 4% anticipated increase based on FY 20/21 838,692 four month average plus increase based on CPI/US Bureau of Labor Statistics for Waste Hauling $69,891 x 12 = $838,692 Recycling hauling and processing fees based on four month average 344,868 Recycling of glass at landfill drop-off; hauling and tip fees 18,000 Bowman Library ($145 x 12) 1,740 Portable Toilet Service at sites ($725/mo x 12) 8,700 Contracted Snow Removal (Gore, Star Tannery, emergency service) 7,500 Fire extinguisher annual service/replacement 800 Emergency first aid kits; bi-annual re-stocking 1,000 135 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-4003-02 Central Stores 8,708 3286 @ $2.65/gal for five vehicles; based on 19/20 fuel logs 10-4203-5101-00 Electrical Services 14,988 Estimate for 10 sites @ $1249/mo x 12; based on FY 19/20 10-4203-5103-00 Water and Sewage 192 10-4203-5204-00 Postage and Telephone 3,171 Correspondence @ $200; includes cell phone for solid waste coordinator/assistant @ $145/mo x 12 = $1740; also includes data plan for manager's tablet @ $45/mo = $540; desk phone $45/mo = $540; also includes reimbursement for personal cell use by manager 10-4203-5302-00 Fire and Property Insurance 1,200 10-4203-5305-00 Motor Vehicle Insurance 2,700 10-4203-5401-00 Office Supplies 1,481 Ink cartridges 8 @ $70 = $560; color paper @ $12/ream x 10 = $120; copier paper 2 cartons @ $90; laminate/legal $30; laminate/letter$20; binders 3 @ $36; rubber bands 25 bx @ $5/bx = $125; pre-printed educational booklets/brochures, i.e. composting, pollinators @ $300; allowance for post-its; folders; tape; batteries; note pads, etc. = $200 136 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-5405-00 Laundry and Housekeeping 5,177 Hand tools @ $175; gloves 24 @ $144; tarps 6 @ $750; rain suits 5 @ $175; garbage bags 15 bx @ $285; 20 bx shop rags @ $340; 21 cases paper towels @ $75; 12 Tyvek suits @ $55; disinfectant wipes 6 six-packs @ $98 = $588; spray$140/case x 2 = $280; disposable face masks $30/bx x 24 = $720; N95 masks 24 x $5 = $120 latex gloves $17/bx x 36 = $612; face shields $9 x 24 = $216; 12 grabbers @ $312; hand sanitizer @ $330 10-4203-5407-00 Repair and Maintenance -Buildings and Grounds 12,412 Rodent blocks 18 Ib @ $100; ice melt$7/bag @ $910; #8 gravel for snow/ice treatment$800; patch filler$14/bag x 35 = $490; 24D @ $20/gal x 15 = $300; RoundUp $50/gal @ 15 = $750; concrete 20 bags @ $6 = $120; compactor paint$74/gal x 26 gal = $1924; primer$65/gal x 25 gal = $1625; surfactant$10/gal x 5 = $50; 2 grease guns @ $80; 2 screen doors @ $350; 2 wall heaters @ $450; Stay Dry absorbant 25 bags @ $12 = $300; degreaser 24 @ $7/can = $168; insect repellent 15 cans @ $4 = $60; K31 rye @ $1/lb = $100; a/c unit @ $300; 2 bx pad locks @ $85; leaf blower @ $200; weed trimmer @ $150; steel/compactor rail replacement @$2,200; misc flat steel for can repair/patch @ $900; allowance for drill bits, grinding wheels, hinges, couplings, hoses, spray paint, lumber, screws, nails, shingles, wheel stops, etc. 137 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-5408-00 Vehicle and Powered Equipment Supplies 1,200 Parts, lubes, blades, filters, plugs, hoses, belts for mowers, trimmers, plows, blowers, etc.; wiper blades, fuel filters, chains, etc. for vehicles; in-house compactor repair parts/oil filters @ $70 ea. 10-4203-5408-02 Vehicle Fuels and Lubricants 9,716 Allowance for motor oil, antifreeze, fuel/mowers, oxygen/acetylene; kerosene, diesel @ $2500; grease for compactors 6 tubes/wk= $9 x 52/wk @ 12 units = $5616; 2 drums hydraulic oil for compactors @ $800/drum x 2 = $1600 10-4203-5410-00 Uniforms 700 Clothing allowance for two field staff @ $350 ea 10-4203-5411-00 Books and Subscriptions 145 Winchester Star @ $145 10-4203-5412-00 Educational and Recreational 975 Promotional/outreach materials for school programs, community events, America Recycles Day, Earth Day, Arbor Day, rain barrel/ compost bin sale, etc. 138 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-5413-00 Other Operating Supplies 4,700 Misc. fees and supplies, including bottled water for sites @ $650/yr based on FY 19/20 consumption; meals for trustees during snow events @ $350; cost of direct buy rain barrels/compost bins for re-sale at cost to residents @ $1300; shoe/textile steel donation bin for Double Toll Gate site @ $2400 10-4203-5506-00 Travel 1,500 Includes travel to SWANA and VRA conference/training by manager @ $1000; allowance for on-line training 10-4203-5801-00 Dues and Memberships 595 Solid Waste Association of North America @ $245; Virginia Recycling Association @ $350 10-4203-9001-00 Lease/Rent of Equipment 3,240 Rental of hoe/fork lift; roller,jackhammer, etc.; 4 rentals/ mobilization @ $540 x 4 = $2,160; copier lease @ $90/mo = $1080 10-4203-9003-00 Lease/Rent of Land 6,000 Greenwood @ $6000/yr 139 2021-2022 CAPITAL REQUESTS DEPARTMENT DEPARTMENT CODE 4203 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-8800-00 Buildings 750,000 Expand and upgrade Gore Convenience Site to include a trash compactor; site improvements for improved traffic flow; electrical upgrades to site; landscaping , additional fencing and lighting; Included in CIP request; design work completed in FY 20/21 750,000 140 Refuse Disposal Mission To promote conservation and enhance the quality of life in the community through responsible solid waste management practices. What We Do • This budgeted amount consists of the internal charge by the Frederick County Landfill Fund for the disposal of the county trash collected from nine collection sites, plus the landfill citizens center,town disposal • This charge is based on the prevailing rate/ton and the charges are transferred to the Landfill Fund 141 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-010 GENERAL OPERATING FUND 042040 -000-000 REFUSE DISPOSAL 042040-3000-000-000 CONTRACTUAL SERVICES 042040-3009-000-004 COUNTY PAYMENTS-CITIZENS COL r614,476 647,498 651,360121,083 849,984 042040-3010-000-000 OTHER CONTRACTUAL SERVICES PURCHASED SERVICES 614,476 647,498 651,360 121,083 0 042040-5413-000-999 EMERGENCY/DISASTER EXPENSE 042040-5810-000-001 EEOC Claims 042040-8001-000-000 MACHINERY AND EQUIPMENT 042040-8002-000-000 FURNITURE AND FIXTURES 042040-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT OTHER CHARGES 0 TOTAL DEPARTMENT 614,476 647,498 651,360 121,083 0 849,984 142 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE 4204 SOURCES OF FUNDS REVENUE FEES/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1904-04 Clarke County(reimbursement) Stephenson (9%) 4,380 $365 x 12 Double Toll Gate (21%) 9,156 $763 x 12 Landfill (13%) 48,024 $4002 x 12 Greenwood (1%) 528 $44 x 12 City of Winchester(reimbursement) Landfill (23%) 85,008 $7084 x 12 147,096 143 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4204-3009-00 County Payments 849,984 Based on FY 20/21 three-month average for refuse disposal plus a factor for rate increase, population growth and waste flow increases for a total of 7 percent. Includes town disposal. MSW tipping fee FY 21/22 = $22/ton Average of 3,009/tons/month disposal in three months of 20/21 Average $66,198/month x 7 percent= $70,832/month in FY 21/22 849,984 144 Litter Control Mission To protect the environment and quality of life by removing roadside litter while fostering community What We Do • This budget includes personnel costs associated with providing a part-time employee for the supervision of the County's trustee litter crew and associated operating costs • The Northwestern Regional Adult Detention Center provides labor at no charge through the Community Inmate Workforce Program • The crew collects litter from along the County's roads with a focus on roads leading to the landfill 145 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-010 GENERAL OPERATING FUND 042050 -000-000 LITTER CONTROL - GRANT 042050-1001-000-004 LITTER CREW- LABORER II 042050-1003-000-000 LITTER CREW- PART-TIME 10,038 10,763 16,9001,094 14040 042050-1005-000-000 OVERTIME 042050-1009-000-000 MERIT RESERVE PERSONAL SERVICE 10,038 10,763 16,900 1,094 0 14040 042050-2000-000-000 FRINGE BENEFITS 042050-2001-000-000 F. 1. C. A. 768 823 1,293 84 0 1074 042050-2011-000-000 WORKER'S COMPENSATION 616 655 1,109 72 0 969 FRINGE BENEFITS 1,384 1,478 2,402 156 0 2043 042050-3000-000-000 CONTRACTED SERVICES 042050-3004-000-002 REPAIR AND MAINTENANCE-VEHICLE 1,224 1,332 2,000 1,228 2000 042050-3006-000-000 PRINTING AND BINDING 342 108 300 300 042050-3007-000-000 ADVERTISING 490 473 1,125 1,385 042050-3010-000-000 OTHER CONTRACTED SERVICES PURCHASED SERVICES 2,056 1,913 3,425 1,228 0 3,685 042050-4000-000-000 INTERNAL SERVICES 042050-4003-000-002 CENTRAL STORES-GASOLINE 1,614 1,313 2,380 41 2380 INTERNAL SERVICES 1,614 1,313 2,380 41 0 2,380 042050-5204-000-000 POSTAGE AND TELEPHONE 9 6 100 100 042050-5214-000-000 LITTERTHON PROGRAM 1,978 042050-5214-000-001 WALK YOUR HUMAN PROGRAM 042050-5214-000-002 SECURE YOUR LOAD PROGRAM 042050-5305-000-000 MOTOR VEHICLE INSURANCE 511 512 600 309 600 042050-5401-000-000 OFFICE SUPPLIES 042050-5405-000-000 LAUNDRY/HOUSEKEEPING AND JANIT 1,664 1,603 2,053 2,603 042050-5407-000-000 REPAIR& MAINTENANCE SUPPLIES 375 451 849 849 042050-5408-000-000 VEHICLE AND POWERED EQUIPMENT 5 107 200 200 042050-5410-000-000 UNIFORMS 042050-5412-000-000 EDUCATIONAL SUPPLIES 718 445 675 675 042050-5413-000-000 OTHER OPERATING SUPPLIES 305 285 750 750 042050-5413-000-999 EMERGENCY/DISASTER EXPENSE 042050-5506-000-000 TRAVEL 042050-5600-000-000 CONTRIBUTIONS TO CIVIC&COMMU 042050-5604-000-000 OTHER PAYMENTS TO CIVIC ORGAN OTHER CHARGES 5,565 3,409 5,227 309 0 5,777 042050-8005-000-000 MOTOR VEHICLES AND EQUIPMENT CAPITAL OUTLAY 0 TOTAL DEPARTMENT 1 20,6571 18,8761 30,3341 2,8281 ol 27,925 146 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE 4205 SOURCES OF FUNDS REVENUE FEES/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 2404-0007 Litter Control Grant/DEQ 14,931 14,931 147 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4205 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4205-1001-00 Litter Crew Leader 14,040 Part-time staff$13.50/hour @ 1040 hours = $14,040 Monitors trustees during roadside litter cleanups; completes daily logs; remediates illegal tire dumps 10-4205-2001-00 F.I.C.A. 1,074 10-4205-2011-00 Workman's Compensation 969 Based on $6.90/$100 for one 20/hour/week crew supervisor 10-4205-3004-02 Repair and Maintenance Vehicle 2,000 Tires, repair, routine maintenance of vehicle; based on FY 20/21 expenditures 10-4205-3006-00 Printing and Binding 300 Brochures, posters, etc. for outreach/education 10-4205-3007-00 Advertising 1,385 Five ads/year @ $277/insertion; promote litter prevention; Secure Load 10-4205-4003-02 Central Stores 2,380 898 gal @ $2.65/gal; transport trustees; based on usage logs 148 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE 4205 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4205-5204-00 Postage and Telephone 100 Postage for correspondence; illegal dumping violation notices 10-4205-5305-00 Motor Vehicle Insurance 600 10-4205-5405-00 Laundry and Housekeeping 2,603 Hand wipes @ $25; refuse bags 30 bx @ $58 = $1740; 12 tick repellant sprays @ $80; first aid supplies $110; work gloves 12 @ $4 = $48; PPE @ $600; latex gloves; disinfectant spray; face masks 10-4205-5407-00 Repair and Maintenance Supplies 849 Replace road sign/base @ $525; 12 grabbers @ $27 = $324 Vehicle and Powered Equipment Supplies 200 10-4205-5408-00 Antifreeze, wiper blades, bulbs, seat protection; replace floor mats Educational Supplies 675 10-4205-5412-00 Promotional items for outreach/presentations; supplies for in-class activities relating to litter impacts and prevention 10-4205-5413-02 Other Operating Supplies 750 Bottled water 10 cases @ $4.50 = $45; fast food/Sunday cleanups 27,925 149 Grant Application Request Form The Grant Application&Acceptance Policy,adopted by the Board of Supervisors on March 23,2016,outlines the policies for submitting grant applications on behalf of Frederick County and forth acceptance and appropriation of all grant awards. This policy applies to any Frederick County program,department or constitutional office preparing and submitting grant applications to agencies outside the County government for funds,materials or equipment to be received and administered by the County or by an agency for which the County acts as fiscal agent. Please refer to the policy flowchart on the back of this form to assist in determining the appropriate course of action. The policy in its entirety can be found on the Finance intranet page. Complete the information below and attach as the coverto all grant applications sent to the County Administrator for approval. Requesting Department Refuse/Litter Control Name of Grant Virginia Litter Control and Recycling Advisory Board Grantor Virginia DEQ Grant deadline for submission 06/01/2021 Total Amount of Anticipated Award $ 14,000.00 supports litter and recycling activities; noncompetitive state grant Purpose of grant (summary) Grant approved through budget No process? (Yes/No) Local Match Requirement (Yes/No) No Amount: If yes, Source(s) &amount(s) of local match (fin comm/BCS approval required if match requires a budget amendment) Other associated costs supplies for nonpaid litter crew Continuing obligation and cost n/a (fin comm/BOS approval required) Addition of Staff and cost (Yes/No) No How many?? Total cost, (fin comm/BOS approval required) including fringes: Revenue and Expenditure codes& shown in 10-4205 budget amounts Department Contact(name,email,phone) G. Puffinburger; gpuffinb@fcva.us; 665-5643 #1 Department Head approval to apply Date for grant BOS approval date (if applicable) Finance review of grant policy Date compliance County Administrator approval to Date apply for grant Notes: 1/15/2019150 GRANT APPLICATION START Approved through BUDGET? NO YES (Revenue&Expenditure) $$ MATCH REQUIRING A NO BUDGET � CONTINUING NO AMENDMENT OBLIGATION? OF STAFF? / YES NO/ YES YES l_ J BOS approval County Administrator (via Finance APPROVED authorized to approve Committee*) grant application Submit grant application request form& grant app to Department submits grant Finance ` _s 1 How to route Grant Application Request Form&Grant Application to the Department sends final award County Administrator: notice/acceptance docs to Finance Committee for 1. Grant Application Request Form and Grant Application sent to Finance appropriation and/or to (Sharon or Cheryl)for review(grant application need not be complete). County Administrator 2. Finance forwards to County Administration (Ann). (through Ann)for acceptance. 3. County Administrator will approve or deny the request to apply for grant. If applicable,completed grant application will be signed with the request. 4. County Administration (Ann)will return signed Grant Application Request Form to the requestor(with signed grant application, if applicable). 5. If completed grant application was not included in#3,and the County Administrators signature is required, requestor will send completed grant Department Responsibilities: application to County Administration (Ann). 6. County Administration (Ann)will return signed grant application to ✓ Grant reporting&monitoring requestor. ✓ Requesting carry forward at 7. Department submits grant 4 follow remainder of this flow chart. year end, if applicable END 1/15/19 151 General Engineering Mission To ensure that all development in Frederick County meets the safety, health and environmental standards of all applicable codes related to Stormwater Management and Erosion and Sediment Control and to effectively manage capital projects within the County. What We Do • This department performs plan reviews for site plans, subdivision plans, stormwater, erosion and sediment control, master plans, rezoning, single family dwellings, etc. • Engineering performs project management of capital improvements related to landfill and solid waste projects, new roads, buildings, and other projects as necessary • Engineering responds to citizen complaints related to stormwater drainage issues • Engineering serves as the program authority related to stormwater management and erosion and sediment control as administered by the Virginia Department of Environmental Quality(DEQ) • Engineering assists the Planning and Development Department in assessing bonds for new development within the County • Engineering assists the County Administrator and all divisions of the County government with engineering support as deemed necessary, i.e., buildings, dams, bridges, county facilities, schools, etc. Public Works Director Environmental Civil Engineer Senior Project program Environmental Administrative Manager Administrator Inspector I Assistant 152 General Engineering Goals/Objectives • Manage capital improvement projects such as new buildings, building renovations, roads, and stormwater detention structures. • Respond to citizen complaints related to stormwater problems. • Provide engineering support to County Administration. • Coordinate design of new landfill expansion and inspect new landfill construction. • Review site, subdivision, and erosion and sediment control plans. • Program authority for issuance of DEQ Stormwater/Erosion and Sediment Control permits. • Provide an initial stormwater permitting system under the direction of DEQ. • Assist Planning Department in assessing bond and letter of credit amounts. • Establish a cloud based software program to perform all functions required by county and state requirments. 1 1 "20 712001 Number of land disturbance permits issued 639 Number of final grading inspections and preliminary Erosion &Sediment control inspections performed 1113 650 Number of residential permit applications reviewed 613 600 610 First submittal reviews(i.e.,site,subdivision, rezoning, Master Development,stormwater, land disturbance applications) performed 110 100 110 Second submittal reviews(i.e.,site,subdivision, rezoning, Master Development, stormwater, land disturbance applications) performed 28 30 25 ver as ad kro e fotoCe Co rs�sts o\a h°to dep\c6-1\1\s PrO)e�\\e\r\era�d a \h\Cp°ssoveCOgX�a'e\y 1�e t\o\eogt or COad x - V03639P �s g21 boot.-\k 6-,o take a\\ bC\de re COUrda expecte \ete ara two-\a Covement�s Csto'009.0\V\ \ \gyp ate\y .y 036 pCo)ect terarce° oC appCOxeMs o{th si�k.0�\es'os\r d 03\ asp t�or e cC SA0%2 aid cooCd\n the\g1 bC\dat Roue 51?' traff\c,ampCOve of stofNJWJ e ag 6bI tb�s coosvoct\or\oN\\\a\\be Dar depaCt�ert. 153 10/01/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-010 GENERAL OPERATING FUND 042010 -000-000 GENERAL ENGINEERING/ADMIN 042010-1000-000-000 PERSONNEL SERVICES 042010-1001-000-002 SR PROJECT MANAGER "72,048 74,816 74,93618,734 74,936 042010-1001-000-003 ENVIRONMENTAL PGM ADMN 54,885 56,993 57,085 14,271 57,085 042010-1001-000-004 CIVIL ENGINEER 77,129 80,091 80,220 20,055 80,220 042010-1001-000-005 DEPUTY DIRECTOR 042010-1001-000-006 ENVIRONMENTAL INSPECTOR 1 45,563 042010-1001-000-036 ADMINISTRATIVE ASST. 60,438 62,830 62,934 15,733 62,934 042010-1001-000-037 SECRETARY I 042010-1003-000-000 COMPACTOR OPERATOR 042010-1005-000-000 OVERTIME 042010-1009-000-000 ACCRUED SALARIES 7,832 445 PERSONAL SERVICE 272,332 275,175 275,175 68,793 320,738 042010-2000-000-000 FRINGE BENEFITS 042010-2001-000-000 F. 1. C. A. 19,127 19,626 21,051 4,901 24,536 042010-2002-000-000 RETIREMENT-VRS 25,857 26,940 31,562 7,891 36,789 042010-2005-000-000 HOSPITAL/MEDICAL PLANS 57,570 63,880 64,800 16,192 85,100 042010-2006-000-000 GROUP INSURANCE 3,465 3,605 3,605 922 4,298 042010-2008-000-000 SHORT& LONG TERM DISABILITY 455 428 440 106 450 042010-2011-000-000 WORKER'S COMPENSATION 5,239 6,625 6,551 1,638 7,662 042010-2013-000-000 EDUCATION -TUITION ASSISTANCE 042010-2019-000-000 ACCRUED FRINGES 785 32 FRINGE BENEFITS 112,498 121,136 128,009 31,650 158,835 042010-3000-000-000 CONTRACTUAL SERVICES 042010-3002-000-000 PROFESSIONAL SERVICES-OTHER 042010-3004-000-001 REPAIR AND MAINTENANCE-EQUIP. 600 600 042010-3004-000-002 REPAIR AND MAINTENANCE-VEHICLE 2,560 1,680 4,550 60 4,700 042010-3004-000-003 REPAIR AND MAINTENANCE BLDGS.& 042010-3005-000-000 MAINTENANCE SERVICE CONTRACTS 042010-3007-000-000 ADVERTISING 042010-3010-000-000 OTHER CONTRACTUAL SERVICES PURCHASED SERVICES 2,560 1,680 5,150 60 5,300 042010-4000-000-000 INTERNAL SERVICES 042010-4003-000-002 CENTRAL STORES-GASOLINE 2,917 2,423 4,638 257 4,638 INTERNAL SERVICES 2,917 2,423 4,638 257 4,638 042010-5204-000-000 POSTAGE AND TELEPHONE 3,754 3,666 4,680 347 5,220 042010-5305-000-000 MOTOR VEHICLE INSURANCE 2,043 2,049 2,400 1,846 3,000 042010-5401-000-000 OFFICE SUPPLIES 5,878 4,343 6,016 400 6,008 042010-5407-000-000 REPAIR/MAINTENANCE SUPPLIES 042010-5408-000-000 VEHICLE AND POWERED EQUIPMENT 176 042010-5411-000-000 BOOKS AND SUBSCRIPTIONS 250 7,850 154 042010-5412-000-000 EDUCATIONAL SUPPLIES 042010-5413-000-000 OTHER OPERATING SUPPLIES 1,401 847 1,870 83 1,470 042010-5413-000-001 ROAD AND STREET MATERIALS 042010-5413-000-999 EMERGENCY/DISASTER EXPENSE 042010-5506-000-000 TRAVEL 1,277 1,796 2,000 5,000 042010-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 223 303 400 400 OTHER CHARGES 14,576 13,180 17,616 2,676 28,948 042010-8001-000-000 MACHINERY AND EQUIPMENT 042010-8002-000-000 FURNITURE AND FIXTURES 042010-8003-000-000 COMMUNICATIONS EQUIPMENT 042010-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 28,408 042010-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 042010-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 042010-8900-000-001 STORM WATER IMPROVEMENTS 042010-8900-000-002 ROAD IMPROVEMENTS CAPITAL OUTLAY 28,408 0 042010-9001-000-000 LEASE/RENT OF EQUIPMENT 1,061 1,000 137 1,000 OTHER USES OF FUNDS 1,061 1,000 137 1,000 TOTAL DEPARTMENT 1 433,2911 414,6551 431,5881 103,5731 519,4591 1 155 2021-2022 BUDGET INFORMATION - REVENUE DEPARTMENT Engineering DEPARTMENT CODE 10-4201 SOURCES OF FUNDS REVENUE GENERATED/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER STATE FEDERAL LOCAL SOURCES TOTAL 242,255 1303-44 Land Disturbance Permits 625 single family dwellings, duplexes 181,250 and townhouses @$290 each Commercial/Industrial permits 41,005 1907-02 Reimbursement 20,000 Reimbursement from Shawnecland Sanitary District for a portion of the engineering services provided by the engineering staff. REVISED: 11/20/2020 PAGE 5 156 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-3002-00 Professional Services 0 Contingency fees related to consulting for surveying,plan review and miscellaneous designs beyond capability of staff. This amount represents a contingency fund for emergency projects related to stormwater, etc. 10-4201-3004-01 Repair and Maintenance-Equipment 600 Includes minor repair costs for computer equipment. We have six(6) computers and six(6)printers for a total of 12 devices within the department. Consequently,we are recommending an amount of$50 per device for miscellaneous repairs for a total of$600. 10-4201-3004-02 Repair and Maintenance-Vehicles 4,700 This amount is for the costs associated with the maintenance of five (5) vehicles during Fiscal Year 2021-2022. The following is a summary of anticipated required maintenance. -Oil Change/Lubrication 1,200 Two(2)times per year per two (2)vehicles @$100 per visit Two(2)times per year per one (2)vehicles @$175 per visit Three (3)times per year per one (1)vehicle @$100 per visit REVISED: 11/20/2020 PAGE 6 157 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-3004-02 Repair and Maintenance-Vehicles (cont'd) -All-terrain tires for each vehicle. 2,000 Two vehicles x$1,000 (set of four tires) -Miscellaneous repairs for vehicle 1,500 This amount is based on historical data of previous repairs=$1,500 10-4201-3007-00 Advertising 0 Cost to advertise in Winchester Star 10-4201-4001-00 Information Technology Services 0 REVISED: 11/20/2020 PAGE 7 158 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-4003-02 Central Stores-Gasoline 4,638 Five(5)vehicles with a total of 35,000 miles per year average_20 miles/gal.per vehicle= 1,750 gallons of fuel per year. 1,750 x$2.65 per gallon=$4,638 10-4201-5204-00 Postage and Telephone 5,220 This item includes costs associated with telephone,mobile phones and postage(certified mail). General Postage,certified mail-$30 per month=$360 360 Cellular Communication-6 phones �$60=$360 per month=$4,320 4,320 Comcast=$45.00 per month=$540 540 10-4201-5305-00 Motor Vehicle Insurance 3,000 Includes insurance costs related to the department's five (5)vehicles. Five(5)vehicles x$600 per vehicle=$3,000 10-4201-5401-00 Office Supplies 6,008 Includes office supply costs and miscellaneous software for the Engineering Department. Quicken Deluxe Software yearly renewal 1 50 REVISED: 11/20/2020 PAGE 8 159 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-5401-00 Office Supplies (cont'd) Blue print hanger with poly hangers that hold approx. 288 plans 2,000 Paper- 8 ''/z"x 11" - 10 cases per year�$70 per case=$700 700 8 ''/z"x 14" -2 reams per year�$9 per ream=$18 18 11"x 17" -2 reams per year�$16 per ream=$32 32 Writing tablets 5"x 8" and 8 ''/2" x 11" - 1 dzn per year(a�$20 per dzn=$20 20 Post-It Notes 6 dzn per year x$15 per dzn=$90 90 Envelopes 75 500 envelopes per box x$75 per box(costs associated 10"x 13"manila envelopes x$17 per box 17 Receipt Book 360 24 receipt books � $15 apiece=$360 REVISED: 11/20/2020 PAGE 9 160 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-5401-00 Office Supplies (cont'd) Phone message pads 396 Three dozen pads per year x$11 per pad=36 x$11 =$396 Folders 400 Five boxes per year(a,$80 per box=$400 Miscellaneous labels for inspections/documentation 600 Miscellaneous (I.e.,pens,pencils,markers,highlighters,tape, 250 staples,paperclips) Ink/Toner Cartridges for printers -five printers X$200 per year 1000 $1,000 10-4201-5411-00 Books and Subscriptions 7,850 Includes costs for books,magazines and technical literature . 250 AutoCad Light Subscription for County Engineer 400 SWPPPTrack subscription$600 per month x 12=$7,200 7,200 10-4201-5413-00 Other Operating Supplies 1,470 Includes costs for supplies for public works committee meetings and miscellaneous equipment for the department. $62.50/month x12 months=$750 1 750 REVISED: 11/20/2020 PAGE 10 161 2021-2022 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-5413-00 Other Operating Supplies(cont'd) Water Bottle Equipment Lease$60 x 12=$720 720 10-4201-5506-00 Travel 5,000 This item includes costs associated with attending seminars/courses related to stormwater management,erosion and sediment control and maintain erosion and sediment control certification and stormwater certification. Includes costs for lodging,meals and seminar fees for five(5) employees. Five employees A$1,000 per person=$5,000 10-4201-5801-00 Dues and Associated Memberships 400 Virginia Society of Professional Engineers,American Society of Civil Engineers,Professional Engineer Registration,and,International Erosion and Sediment Control Association. 10-4201-9001-00 Lease/Rent of Equipment 1,000 Copier Lease-$250 x 12 months=$3,000_3=$1,000 (copier lease is split between 3 departments yearly) REVISED: 11/20/2020 PAGE 11 162 Revenue Expenditure Fiscal Year 2015 $ 119,090 $ 352,290 Fiscal Year 2016 $ 153,889 $ 409,373 Fiscal Year 2017 $ 158,278 $ 386,173 Fiscal Year 2018 $ 179,658 $ 362,852 Fiscal Year 2019 $ 269,733 $ 433,291 Fiscal Year 2020 $ 157,101 $ 431,588 Fiscal Year 2021 $ 242,255 $ 519,459 Engineering Revenue and Expenditures $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2015 2016 2017 2018 2019 2020 2021 ■Revenue ■Expenditure 163 Attendance Record Public Work Committee November- October N N N N p N N N N N N N M M NAME # % 1 J. Douglas McCarthy X X X X X 5 71.4% 2 Gary A. Lofton (removed 12/2019) X 1 14.3% 3 Robert W. Wells X X X 3 42.9% 4 Harvey E. "Ed"Strawsnyder, Jr. X X X X X X 6 85.7% 5 Whitney"Whit"L. Wagner X X X X 4 57.1% 6 Gene E. Fisher X X X X 4 57.1% 7 Gary E. Longerbeam (added 2/2020) X X X 3 42.9% 0 0.0% 0 0.0% # in Attendance: 4 4 4 5 4 5 0 0 0 0 0 0 0 164 Shawneeland(16-8108) Narrative 2021-2022 Description: In 1987,the Frederick County Circuit Court ordered that a sanitary district be established for Shawneeland. The board of supervisors is responsible for all aspects of the operation of the Shawneeland Sanitary District (SSD). The SSD is financed from SSD taxes imposed only on property owners within the SSD. SSD taxes are not commingled with other funds in the county, are separately accounted for, and are used only within the sanitary district. To provide an interface between the citizens of the SSE]and Frederick County a "Shawneeland Sanitary District Advisory Committee"was appointed by the Frederick County Board of Supervisors. The needs and wants of the advisory committee are directed through the SSD manager to the board of supervisors for approval. The main priority for the SSD is the maintenance of existing roads. This task has increased in scope and complexity with time because of the aging road surfaces, poor drainage,and more traffic. As Shawneeland grows, the road network is exposed to more traffic and construction vehicles. The roads were not designed or built for vehicles of such size or weight. Therefore,although new homes add to our tax base,they also have a detrimental impact on the budget until the cost of damage repair is countered by tax collection. In addition to road maintenance and snow removal,we maintain two lakes and two ponds.We fabricate and install our own street name signs. We are responsible for maintaining Cherokee Lake Dam. In addition,we maintain a beach on Cherokee Lake,the golf course, a ball diamond, 2 playgrounds, and picnic areas. We maintain about 40 acres of grass which is kept neatly groomed for the use of all property owners within the SSD. The Sanitary District staff works to widen the roadways and shoulders on the trails within Shawneeland.The staff work diligently to make the roads safer for residents and emergency personnel. [1] 165 Shawneeland Sanitary District Fund Mission We strive to work safely and efficiently to ensure the roads and common areas are effectively maintained for Shawneeland residents. What We Do • The Shawneeland Sanitary District (SSD)was established by the Frederick County Board of Supervisors By designating this area as a Sanitary District,the County can levy additional taxes on the residents and/or landowners ■ The Manager of the SSD is hired by and works for the Board of Supervisors ■ An active advisory committee within the Sanitary District makes recommendations to the Board of Supervisors through the SSD Manager ■ The Shawneeland Sanitary District crew maintains 104 lane miles throughout Shawneeland ■ The staff maintains and repairs all SSD-owned equipment in-house when possible ■ The staff maintains the beach area at Cherokee Lake and collects samples each week to ensure a safe swimming season for the residents.The staff grooms and maintains 40 plus acres of common area Public Works Director Sanitary District Manager Senior Motor Secretary Equipment Operator Moto r Equipment Operator (3) Laborer [21 166 Shawneeland Sanitary District Fund Gnats/Objectives ■ Operate within the approved budget. • Maintain and improve all existing roads within the Shawneeland Sanitary District(SSD). ■ Will continue to use the equipment to complete each task as safe and cost effective as possible. ■ Maintain all common grounds and amenities with the SSD. • Maintain and repair all SSD-owned equipment in-house when ,possible to help reduce repair cost. • Upgrade or replace culverts throughout the SSD. • Continue with snow removal, upgrading of main arterial roads and maintenance of existing roads. • Improve and extend the recreational areas. • Works with the Shawneeland Advisory Committee and subcommittees on long and raid-range plans. Departmental Accomplishments • Staff has cut back trees and brush at intersections and on 18 miles of roadway.The staff upgraded 16 miles of ditches and shoulders on the roadways.Carroll Construction tarred &chipped 9.96 miles of trails throughout Shawneeland. • The staff has placed 1,013.37 tons of asphalt on Shawneeland roads through grader patching. • Continued cutting dead trees along roadways to prevent trees from falling on roads and power lines. • Staff has replaced and upgraded damaged and undersized culverts to improve and maintain roadways and drainage ditches. • Cross-use of equipment and manpower between Frederick County and the sanitary district continues to be an asset. Staff continues to mow and trim the grounds to maintain the appearance the property owners have become accustomed to.Also maintained are two playgrounds,one ball diamond, Cherokee and Swan Lakes,two ponds,and two Mail Houses. • Staff monitors the level of the lake throughout the year and the area is mowed and seeded.The crew weed eats the dam four to five times per season. ■ Staff continues to fabricate and replace street signs as necessary. V [31 167 2022 FISCAL YEAR PLAN DEPARTMENT: SHAWNEELAND SANITARY DISTRICT 8108 DESCRIPTION: OBJECTIVES: The Shawneeland Sanitary District(SSD)was established by the Frederick County Short Term Objectives: Board of Supervisors under the authority of the Code of Virginia. By designating this area a sanitary district,the county can levy additional taxes on the residents and/or landowners. The manager of the SSD is hired by and works for the 1.Roads: Number one priority. Frederick County Board of Supervisors. An active advisory committee has been a) Maintenance and Repairs of existing roads. established within the sanitary district to make recommendations to the board of b) Snow removal. supervisors through the SSD manager. c) Upgrade main arterial roads. 2.1mprove and extend recreational areas. 3.Work with the Shawneeland Advisory Committee and sub-committees on long and mid-range plans. FY 2020 FY 2021 FY 2022 FY 2020 FY 2021 FY 2022 BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET COSTS: REVENUES: Personnel 496,653 501,407 503,397 Fees 844,300 812,880 832,520 Operating 783,523 649,982 464,871 State/Federal Capital 0 0 0 SSD Reserve Fund 475,876 338,509 135,748 f,¢� TOTAL 1,280,176 1,151,389 968,268 TOTAL 1,280,176 1,151,389 968,268 rz`, } [4] 168 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-1001-00 Personnel Services $309,984 Includes salaries of one Laborer position,three Motor Equipment Operator positions,one Senior Motor Equipment Operator position, one full-time Secretary I position,and the SSD Manager position. 16-8108-1005-00 Extra Help/Overtime $13,000 Includes overtime wages for emergency situations. a. Emergency Help $13,000 16-8108-1099-00 Merit Reserve 16-8108-2001-00 F.I.C.A. $24,708 16-8108-2002-00 Retirement $35,555 16-8108-2005-00 Hospital/Medical Plans $104,540 16-8108-2006-00 Group Insurance $4,154 16-8108-2008-00 Short&Long Disability $550 16-8108-2011-00 Workers Compensation $10,906 16-8108-3002-00 Professional Services $2,000 Surveying and engineering costs related to road improvements and evaluation of Cherokee Dam and other capital projects. Sources used outside of local government. lalq REVISED: 11/5/2020 [5] 169 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT PER LINE ITEM) 16-814$-3004-01 Repair and Maintenance-Equipment $15,000 Heavy duty repairs that cannot be performed in-house(i.e.,engine overhaul,transmission repair or flat tire on backhoe or grader). Lane item increased due to aging equipment and high costs of major repairs. 16-8108-3004-12 Repair and Maintenance-Vehicle $10,000 This amount includes anticipated maintenance and repairs to vehicles which are essential to our snow removal plan as well as daily duties.. 16-8108-3004.03 Repair and Maintenance-Buildings $5,000 This amount covers the cost for repairs to all functional Sanitary District owned buildings. 16-8108-3004-04 Repair and Maintenance-Roads $159,983 To Tar and Chip 5.46 miles of trails.63,993 sq.yds.@$2.50 per sq.yd. 159,983 16-8108-3010-00 Other Contractual Services $47,860 Equipment wloperator for snow removal{pick-up with plow/wheel loader. $8,000 Tree Trimming and Tree Removal-- $6,760 an average of 52 trees per year $130 per tree. REVISED: 111"20 161 170 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT PER LINE ITEM 16-8108-3010-00-Cont'+d Management reimbursement to Frederick County(Engineering $20,000 Budget: 3010-019070-0002)for the services of the County staff for administration Pest Control--$50 per month $600 Combs Wasterwater Management-- $2,500 1 at the maintenance office for 12 months 2 at the beach and 1 at the playground for 6 months. Stormwater/E and S Permits Lump Sum(State Requirement) $10,000 16-8108-5101-00 Electrical Services $6,120 Electric service to maintenance building: lights to garage bays, $2,916 heat/air conditioning,lights to the offices and meeting room. $243 per month average for 12 months Outdoor security lighting: front entrance,2 mailhouse complexes,the $3,204 light on Bear Trail,and at the beach. $267 per month average for 12 months 16-8109-5102-00 Heating Services 52,400 Fuel for the furnace that heats the garage area: 840 gals.X'$3.00 per gallon REVISED: 11/5/2020 171 171 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SIIAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT PER LINE ITEM) 16-8108-5103-00 Water and Sewage Services $480 Includes costs associated with Aqua Virginia's water availability fees for lots owned by Shawneeland. Pumping of the septic tank. 5300 9 Lots @$20 per Lot. $180 16-8108-5204-02 Telephone $5,328 Verizon-$90 x 12 months.(Shawneeland Office Phone Monthly) $1,084 MCI-$8.00 x 12 months.(Shawneeland Office Long Distance Monthly) $96 Verizon Wireless-7 mobile phones$43.00 per month @ 12 months $3,612 Each employee has a phone to communicate in the Sanitary District because 2 way radio's do not work. Verizon Wireless-internet$45.00 per month @ 12 months $540 16-8108-5301-00 Boiler Insurance SI00 16-8148-5302-00 Fire Insurance 4,500 Includes property coverage for Cherokee Dam and fire insurance for the maintenance buildin ,council house,etc. REVISED: 11/512020 181 172 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT PER LINE ITEM) 16-8108-5305-00 Motor Vehicle Insurance $6,500 11 vehicles @$590.91/year. 16-8108-5308-00 General Liability Insurance $1,800 16-8108-5401-00 Office Supplies $1,500 Ink cartridges for copier,fax,and printer. $1.,000 Paper supplies(copy paper,folders,mailing supplies,notepads), $150 Pens/miscellaneous $100 Computer programs(includes recordable cds). $250 I6-8108-5403-00 Agricultural Supplies $3,000 This amount is utilized for flowers,mulch,and plants to landscape both entrances to Shawneeland.Also to purchase fertilizers,grass seed,and straw to stabilize shoulders and drainage ditches along roadways.Increase due to new Stormwater and E&S Regulations. 16-8108-5404-00 Medical Laboratory Supplies $350 To restock the first aid kits. The purchase of required personal protection equipment such as Isafety glasses, rubber gloves, and bug repellant. Revisso: 11/5/2020 191 173 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT PER LINE ITEM) 16-8108-5405-00 Laundry/Housekeeping and Janitorial Supplies $600 To maintain cleanliness of office and meeting rooms. 16-8108-5407-00 Repair and Maintenance Supplies $10,000 This line item includes lumber,posts,and plants for all buildings,bus stop shelters,street signs,etc. Because we perform most of our vehicle and small equipment maintenance and repairs in-house,we need to replace tools,parts,and supplies. 16-8108-5408-00 Vehicle and Powered Equipment $15,000 This line item is targeted for all necessary equipment parts required to perform in-house repairs to each piece of equipment from large to small(grader,backhoe,trucks,mowers,weed eaters,etc), Line item has increased due to aging equipment. 16-8108-5408-01 Vehicle-Tires and Parts $5,000 To purchase new tires for equipment(as needed). (Pick-up Truck,Motor Grader,Wheel Loader,Lawn Mower,Etc.) 16-8108-5408-02 Vehicle-Fuels and Lubricants $27,775 3,500 gallon of Gasoline @$2.65 per gallon $9,275 5,000 gallons of Diesel @$2.65 per gallon $13,250 375 gallons of Hydraulic and Motor Oil $14.00 per giallon $5,250 RE SEO: 11r5/2020 h01 174 2021-2022 BUDGET INFORMATION EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5410-00 Uniforms and Clothing $3,000 6 Employees at$350 each per year to purchase safety boots, $2,100 pants,shirts,and winter protection clothing. The remainder will purchase safety protection apparel. $900 These items are required to be warn while doing assigned job duties. hard hats safety coveralls and vest gloves eye protection hearing protection chaps rubber boots 16-8108-5413-00 Other Operating Supplies 52,500 To purchase industrial chemicals,manufacturing supplies,electrical supplies,ADP supplies,and other operating supplies not provided for in the foregoing accounts. 16-8148-5413-01 Road and Street Materials $124,600 For general maintenance of approximately 50 miles of roads,along $16,850 with culvert replacements and upgrades. This line item also covers salt,calcium,and#8 stones for snow and ice control. Stones 21 A,#10,48,3"x 8". 21A-800 tons x$10.75 per ton equals$8,600. #10-50 tons x$12.00 per ton eq uals$600. REVISED: 1012712020 �� } 175 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5413-01-Conttd ORRAL-OGB-300 tons x$13.00 per ton equals$3,900. #8-300 tons x$12.50 per ton equals$3,750. Asphalt:1,000 tons @$70/ton. $70,000 Calcium: 20 tons @$700/ton, $14,000 Salt: 50 tons @$200/ton. $10,000 Culverts:(15 inch to 42 inch diameter$l0-$351foot)estimate to upgrade and replace culverts $13,000 Asphalt Millings: 50 tons[,7a $15 per ton. $750 16-8108-5415-00 Other Expenses $4,475 To cover purchase and replacement of road signs. 50 stop signs @$40/ea. $2,000 10 Children at Play signs @$35/ca. $350 10 Speed limit signs @$55fea. $550 5 Handicap signs @$35/ea. $175 To purchase trout for fishing derby $1,400 TOTAL $968,268 REVISE[: 11/5/2020 [12] 176 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 SOURCES OF FUNDS REVENUE SVC-GENERATED/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 16-1101-01 CURRENT SANITARY DISTRICT TAX Unimproved lots $190,000 $1go/year x 1000 lots Improved lots $608,520 $664/year x 922 lots 16-1501-01 REVENUE FROM USE OF MONEY $8,000 Back taxes paid $25,000 16-1911-07 REVENUE FROM CULVERT INSTALL. $1,000 Total $832,520 REVISED: 11/512020 [13] 177 10101/2020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-016 SHAWNEE LAND SANITARY DISTRICT 081080 -000-000 SHAWNEE-LAND SANITARY DISTRICT 081080-1000-000-000 PERSONNEL SERVICES 081080-1001-000-000 SANITARY DISTRICT MANAGER 70,650 73,570 73,697 18,424 73,697 081080-1001-000-001 SR MOTOR EQUIPMENT OPERATOR 51,234 53,227 53,314 13,329 53,314 081080-1001-000-002 MOTOR EQUIPMENT OPERATOR 40,619 28,601 34,791 1,266 34,791 081080-1001-000-003 MOTOR EQUIPMENT OPERATOR 40,278 41,793 41,859 10,465 41,859 081080-1001-000-004 MOTOR EQUIPMENT OPERATOR 41,011 42,555 42,622 10,655 42,622 081080-1001-000-005 SECRETARY 33,2821 34,619 34,677 8,669 34,677 081080-1001-000-006 LABORER 27,963 28,979 29,024 7,256 29,024 081080-1003-000-000 PART TIME/EXTRA HELP 10,316 1,404 081080-1003-000-001 OFFICE ASST. II 081080-1003-000,002 LIFEGUARDS 081080-1,005-000-000 OVERTIME 9,473 1,650 13,000 13,000 081080-1009-000-000 ACCRUED SALARIES 5,125 1,715 081080-1099-000-000 MERIT RESERVE PERSONAL SERVICE 329,951 308,113 22.5'o I 70,064 322,984 081080-2000-000-000 FRINGE BENEFITS 081080-2001-000-000 F.i.C.A. 23,024 21,467 23,714 5,016 24,708 081080-2002-000-000 RETIREMENT-URS 29,246 30,063 35,555 7,891 35,555 081080-2005-000-000 HOSPITAL/MEDICAL PLANS 87,455 90,327 96,372 19,654 104,540 081080-2006-000-000 GROUP INSURANCE. 3,920 4,023 4,061 922 4,154 081080-2008-000-000 SHORT&LONG DISABILITY 567 508 550 84 550 081080-2011-000-000 WORWER'S COMPENSATION 11,746 12,806 12,805 2,856 10,906 081080-2013-000-000 EDUCATION-TUITION 081080-2019-000-000 ACCRUED FRINGES 806 127 081080-2099-000-000 FRINGE BENEFIT RESERVE FRINGE BENEFITS 156,764 159,321 173,057 36.42 3 180,413 081080-3000-000-000 CONTRACTUAL SERVICES 081080-3002-000-000 PROFESSIONAL SERVICES-OTHER 2,000 2,000 081080-3004-000-001 REPAIR AND MAINTENANCE-EQUIP. 12,219 13,508 22,000 15,000 081080-3004-000-002 REPAIR AND MAINTENANCE-VEHICLE 094 10,773 35,000 77 10,000 081080-3004-000-003 REPAIR AND MAINTENANCE-BUILDING 1,175 5,000 5,000 081080-3004-000-004 REPAIR&MAINTENANCE-ROADS 347,077 134,116 309,499 159,983 081080-3006000-000 PRINTING AND BINDING 081080-3007-000-000 ADVERTISING 081080-3010-000-000 CONTRACTUAL SERVICES 33,313 29,741 47,860 421' 47,860 PURCHASED SERVICES 398,478 188,138 401,359 93 239,843 081080-4000-000-000 INTERNAL SERVICES 081080-4003-000-001 CENTRAL STORES-COPIES 081080-4003-000-002 CENTRAL.STORES-GASOLINE 081080-5100-000-000 1UTILITIES 178 081080-5101-000-000 ELECTRICAL SERVICES 4,795 4,688 6,120 279 6,120 081080-5102-000-000 HEATING SERVICES 1,607 659 2,400 2,400 081080-5103-000-000 WATER&SEWAGE SERVICES 162 162 480 480 081080-5204-000-000 POSTAGE AND TELEPHONE 081080-5204-000-001 POSTAGE 081080-5204-000-002 TELEPHONE 4,077 5,719 5,328 527 5,328 081080-5301-000-000 BOILER INSURANCE 38 38 100 38 100 081080-5302-000-000 FIRE INSURANCE 3,673 3„699 4,500 3,517 4,500 081080-5305-000-000 MOTOR VEHICLE INSURANCE 5,619 6,146 6,500 4,111 6,500 081080-5306000-000 SURETY BONDS 081080-5307-000-000 PUBLIC OFFICIAL LIABILITY 0810805308-000-000 GENERAL LIABILITY INSURANCE 1,167 1,567 1,800 1,339 1,800 081080-5310-000-000 BURGLARY INSURANCE 081080-5401-000-000 OFFICE SUPPLIES 525 791 1,501 1,500 081080-5403-000-000 ARGICULTURAL SUPPLIES 1,101 2,236 3,000 414 3,000 081080-5404-000,000 MEDICAL&LABORATORY SUPPLIES 165 248 500 350 081080-5405-000-000 LAUNDRY/HOUSEKEEPING AND JANIT 320 531 850 94 600 081080-5407-000-000 REPAIR AND MAINTENANCE SUPPLIES 7,035 4,160 13,000 73 10,000 081080-5408-000-000 VEHICLE AND POWERED EQUIPMENT 10,138 11,623 17,000 748 15,000 081080-5408-000-001 VEHICLE-TIRES AND PARTS 5,261 8,960 6,000 5,000 081080-5408-000-002 VEHICLE-FUELS AND LUBRICANTS 23,505 14,838 31,750 2,141 27,775 081080-5410-000-000 UNIFORMS-CLOTHING 2,128 1,852 3,000 164 3,000 081080-5413-000-000 OTHER OPERATING SUPPLIES 309 276 2,500 234 2,500 081080-5413-000-001 ROAD AND STREET MATERIALS 84,594 88,458 137,820 28_,897 124,600 081080-5413-000-999 EMERGENCY/DISASTER EXPENSE 081080-5414-000000 MERCHANTS FOR RESALE 081080-5415-000-000 OTHER EXPENSES 3,781 4,455 4,475 4,475 081080-5415-000-001 OTHER EXPENSES-MAILBOXES 081080-5506-000000 TRAVEL 081080-5806-000000 RESERVE FOR CONTINGENCIES 081080-5808-000-000 INTEREST 081080-5810-000-000 PAYMENT OF UNEMPLOYMENT CLAIMS -149 39 081080-5899000000 CAPITAL TRANSFER OTHER CHARGES 159,85,1 161,106 248,624 42,6;1fi 225,028 081080-8001-000-000 MACHINERY&EQUIPMENT 081080-8003-000000 COMMUNICATIONS EQUIPMENT 081080-8005-000-000 MOTOR VEHICLES 38,286 081080-8006-000-000 CONSTRUCTION VEHICLES AND EQUIP 71,000 081080-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 081080-8009-000-000 MISCELLANEOUS EQUIPMENT 081080-8700000-000 LAND - 081080-8800-000-000 BUILDINGS 081080-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING CAPITAL OUTLAY ;3,2136 71.���.7 081080-9001-000-000 ILEASEIRENT OF EQUIPMENT 3,618 081080-9500-000-000 IDEPRECIATION OF EQUIPMENT 179 OTHER USES OF FUNDS 3,618 0 TOTAL DEPARTMENT 1,086,948 887,678 1,146,024 149,600 968,268 092010-5890-000-000 OPERATIONAL TRANSFERS -2,941 OTHER CHARGES -2,941 0 TOTAL DEPARTMENT -2,941 0 093010 -000-000 TRANSFERS 093010-2011-000-000 WORKER'S COMP FOR WELLNESS 12. 093010-5807-000-001 MERIT RESERVE 300 250 093010-5807-000-002 MERIT RESERVE FRINGES OTHER CHARGES 300 250 0 TOTAL DEPARTMENT M1,087.2]48 262 0 ii)TAL FOR FUND 887,940 1,146,024 146,6591 968,268 ' 180 Trail Name and Square Yards for Tar & Chip — FY 2022 Name of Trail Width Length Square Yard Bowman 20" 1,018 2,262 Maple 20' 5,740 12,755 Tecumseh 20' 7,748 17,218 Tomahawk 20' 14,291 31,758 Total Miles: 5.46 Total Sq.Yards of Trails: 63,993 x S2.50 per sq.yd. Total Cast of Tar&Chip: $159,983 181 Frederick SSHAWNE TA D 7N Ket FREDERICK COUNTY, VA Q' Winchester,VSA 22601 0 l % 1 Miles -FALLa q' T4MB$ RIAGE ,.amu❑ ;� � e �ARCHWOOD CU-5 eOF3cAl BFAR SSG 0? RUG 0 ` ""` wULF SPRING N f wlLLaw —al-APA INDIANA � R°°)° � �INCA ATHA K. HART � GRAYwGLF ILMORE U GENESSflE CK GANN�NT ��,,� � �.e.. FALCON i4►��U RI .�• � U. OE Y 1(S �E4� pORKEA H uCOGNISEDEER 21A --1 — .. BEER GO8JC4APENN " sS ..,,,. 4 �ncK U tib A3.p StcK '— Ar+R°V►++ AzaEC +° O N CHEROKEE APACHE a Lu TR 2Cli1 8 p X x TOMTOM is ,�yyI7CK HAZEL,," 1°a VOCA1UOT41AS #ZAEE .. PAH HOCK E� �F3t{ i ASSATEAGUE •SY w o it 0 cxr uzi BACK MOUNTAIN � o x 40 it Gq 182 Shawneeland Sanitary district $2,500,000.00 $700 _ $600 $2,000,000.00 $500LL M $1,500,000.00 " $400 � a LL $1,000,000.00 $300 $200 $500,000.00 $100 $0.00 $0 2011 2012 2013 2014 2015 2016 2017 7018 2019 2020 2021 Fiscal Year man Reserve Fund Balance Improved Lot Fee Unimproved Lot Fee Reserve Fund improved Unimproved Fiscal Year Balance Lot Fee Lot Fee 2011 $2,050,685.63 $450 $180 2012 $2,100,633.75 $530 $180 2013 $2,280,834.98 $530 $180 2014 $2,179,095.32 $530 $180 2015 $2,317,140.21 $530 $180 2016 $1,976,207.52. $560 $190 2017 $2,088,778.[35 $560 $190 2018 $2,022,976.04 $560 $190 2019 $1,574,028.13 $560 $190 2020 $1,036,943.35 $660 $190 2021 $1,340,291.73 $660 $190 183 Attendance Record Shawneeland Sanitary District Advisory Committee January-December h � N C N �7 ak ems. NAME # % 1 Jimmy Smith x x x 3 75.0% 2 Barry Vanmeter x x 2 50.0% 3 Kenneth Baker x x x 3 75.0% 4 Jeff Stevens x x x 3 75.0% 5 Jason Croasdale x x x 3 75.0% 6 0 0.0% 0 0.0%© 0 0.0% 0 0.0% #in Attendance: 5 5 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 184 8/21/2020 5:26 G4160 .CK Ci3NLY AFS ;Am 3 6'h�YI<1[)�E S.I443tY --CS�i7.•- 7!4112419- 6/30!20;8 -- - FM#-016 SWWEKRD SWIMLI IUSIR-.0 NWR 13= .1m. CT3R, ' Y-T-D ENMMEFR CE S+eB&b 4 AMM EEMP= eY11Z16C Pb1134P Mi2r, A41M MU N:" S'i A7= F04UN- 999 SHWE1IAND 34E IRRY Ml= 81080 SA1�II'19+tFi'DISkC[CTT 61460 c7Da s sa4D 5700 s�zY n � sm4ea Z_L*D SRCUW LMMMM' lOpl-900 S*ir 9RY tt/tmaTe-M wtai.PR 701651?.10 73,697.10 .w 73,574.48 .00 127.06 .17 1401.901 SR M=MmRaffv rpaucCR 51,734.58 53,314.7& ,90 53,227.43 .06 &6.75 135 1001-442 MMM Mm�Cpauam 41,797.31 41,797.31 ,00 26,600.79 .W 1],1%.52 31.57 1041-003 MALR BQUZRCC CPOO= 40,277.44 41,8!0.04 .00 411792.99 .00 66.05 .15 1001-r" MI1CR uaxugsvr 411031.26 42,E21.66 .DD 42,.554.50 .00 67.16 .15 10a-005 SSOUMkRY 33,282.43 34,677.31 .4D 34,619.01 .4D 58.34 .16 1001-906 lAta!!M 27,962.54. 29,073.56 .04 28,979.47 :DO 44.12 .25 1003-DDO PARD MEI=RAFffi.P .DO -Dp .Do 11404.00 .00 1,444.OD-10 OO- 1005-000 069alm 16,004.04 lCOD0.03 .00 3,650.27 :D0 161349.76 89.68 1009-000 A -CMAR18S .00 .00 no 1,714.51 .DO 1,714.31-I00.00- 2001-000 Y+.I.G.A. 74,649.00 25,473.40 .00 21,467.03 .00 4,006.37 15.70 7002-000 SNP-V.S.R.S. 29,978.00 31,033.04 .O0 30,063.44 .00 969.60 3.12 3005-040 R0SpIvqw?E=MAM 1171,512.00 107.,512.00 .00 40,327.024 .00 311184.98 11.01 2446-opo cNis ntT( ut' 41021-M 4,152.12 .0 41022.$2 .40 129.30 3.11 2959-040 Sur 6 Um CrF� 660.00 660.00 A0 5c8.04 .CO 141.92 21.83 2011-000 W35M'S[T)4pR5iG'I[Si-0240 13,636.00 34,061,04 .OD 22,8F15.55. .00 1,275.49 9.05 2014-000 Acca CD F .00 .00 .00 177.20 .00 127.20-100.04- 3oD7-004ramr.,SEEMCIS-OIEHR. 2.DXAM 2,004.00 .00 .00 -00 21000.00 190.0D 3004-001 fm%m AM l91II6Ln�S447E-m . 25,0p0.Op 2S,WD,00 .0 13,597.75 .W .1,492.25 45.96 3004-OW RRrW!AM 14%uTlsWl E-arta 17,000.99 17.000.00 -00 10,777,99 .00 6,271-01 36.62 3000-003 AFFAIR AND MknZM -3371[0 7,ODO.OD 7.000.OD .00 1w ,p0 7.040.00 190,00 3044-044 REMIR 6 19aIIil>3�WI4B-FUCS 443,767.90 480,067.32 .U7 134,315.71 .00 345,951.86 72.06 3010-000 QT�SEWI S 56,544.00 66,590.00 271.50 29,741.45 .00 36,798.55 55.30 5161-000 EMMAIM so211I0m 5.410.00 5,99040 311.73 4,686,25 .W 112x'1.75 21.07 5102-000 99TI3i3 S x,400.00 2,400,DO .00 6:29.[75 .90 1.740.95 72.53 5103-o00 WUSFt&Sewir.SERV= 480.00 480.00 .04 ]53.00 .04 332.00 66.25 5204-003 '! S'n76.00 5,075.00 455.95 5,719.02 .00 633.07- 1.2.65- 5341-000 no=MOMF 100.00 100..00 .00 38.47 .0 51;57 61,53 5302-000 Fm UQMVME 9,500,00 4.500.00 .00 3,696.51 .DO 801 A3 17.81 5305-ODo M77[R VffiRF rx-rr 6.500.00 61500.03 .00 6:148.80 .04 364.29 5.44 5308-000 GROOM I.ZPat= 1.900.00 1,800,.00 .00 1,566.97 ,04 233.03 ;2194 %a-000 mip=3TPLI&3 2,000.00 1,999.34 19173 790.56 .00 1,206.76 60.45 %p1-000 A931�_i73it SWPLIEs 5,000.00 5,000.00 139.96 21236.9 .00 2,763.92 55.27 5404-000 VMTCAu&EAMWe[Cia!Sq.Z 500.DO 500.03 .00 247.95 .90 252.05 50.41 5405-400 IA'1SRyAnu ictsvr c An'7S4 T 690.00 850.00 .00 M1.40 .00 319.60 37.48 5407.000 REPAIR A4D M4RdSmxr5 air. 15,000.DO 35,000.00 .00 4,159.58 .00 10,640.42 72:26 5403-000 VEmaz ADD mmmm 82mmII 2w a-wm 19,400.o0 19,000.9D .00 11.622.08 .OD 7,377.12 3d.62 5408-001 VeKCS$-TDW w mm 6.000.00 3,500.00 -00- 8,960.47 .00 539.53 5.67 5408-072 VF15na-ECU87H603:Lsumws 311750.04 311750.00 -00 14,837,68 .04 16.913.32 51.26 5910-000 TIQMCR43-CIC34143 3,000.00 3,000.90 38.99 1,852.47 .00 1,147.53 36.5 5611-DOp CUER OPERUM R7ppl= 21300.40 2.500,04 .00 276.32 .03 2,223.88 88.95 5413-001 F43AD 1pm SSRFFT NrzuTSPt 137,@20.00 333,324.00 13.414.67 89,458.33 ,Do 44,861.67 33.69 5415-000 Onm cxxc*� 4,000.00 5,000.04 .00 4.455,45 .DO 544.51 14.89 9706-000 C1!4!S7R a;VgLI=ADD 33=n= .03 75,000.00 .00 71,040.00 .00 4,400.00 5.33 185 8/21/2080 8.26 ao60 Pi EE=ccag1Y AII07a 4 a SWM --AE E.- 710112]19- 613DC243D -- -�- rT3;Z7 0-015 57VRJ�--;,N cf 6Ls= MkMR 73' APER. cuum Ymo -Arn-tMa tlol4m� 4 89W-00D Yl�OIEER MM RII[II= .00 301000.08 .]D .W .OD 3D,D00.00 1W OO 9001-040 ugaViow OF S.LQRegr 8,000.00 8,0W.W .DO .OD .OD 8,000.00 100.00 -&B 7MAYr- 1.280,176.66 1.474.714.71 17,128.55 887,679..13 .00 987.035.58 39.W 4VAt40'r7JSp NCH,�w 177S;I= 1.280,176.66 1,474.,734.71 17,128.55 887,679.13 .00 567,035.58 39.80 .slm 94CMIRYETS circ 1,280,175.66 1,474,711.71 17,229.55 887,679.13 .W 587,036.58 39.80 92010-Doo alilp„v Jm CPFRR1TOM 7RMM� --ss IEXWT.- .00 .09 D] .DD W OD .00 93]10-000 5)74*�SV CD*Ckl ME= aplvnpmrs 203-1-000 143:IER'S CID&PER .00 .W .W 11.80 .DD 11.80-780.00- SS07-DDI FSEEM 15,]39.90 1,840.84 .00 250-OD ,DO 1.550.84 86.75 --S-B 7C77Air- 15,039.80 1,800.94 .W ]61.80 .W 1.539.04 95.46 -IM*EELS83&qta'3VCMg= 75.839.88 1,800,84 .W 261.@9 .00 11539.04 85.46 awmaL'w Surly& rn'amrCv 15.039.00 1,800.81 .DO M.80 .OD 1,539.D4 B5.46 __7m TC77dr- 1,295,215.66 1,475,5x5.55 171178.55 887.950.93 .00 S88,S74.62 39,86 c 186 Total Expenditure for Last 5 Fiscal Years: Line Item 16-8108-3004-01: Line Item 16-8108-3004-07: Repair&Maintenance—Equipment Repair&Maintenance-Vehicle FY20: $13,507.75 FY20: $10,772.99 FY19: $12,219.29 FY19: $4,694.02 FY18: $11,189.15 FY18: $15,241.38 FY17: $3,898.71 FY17: $7,212.61 FY16: $2,781.85 FY16: $11,947.02 Line Item 16-8108-5407-00: Line Item 16-8108-5408-00: Repair&Maintenance Supplies Vehicles&Powered Equipment Supplies FY20: $4,159.58 FY20: $11,622.88 FY19: $7,034.79 FY19: $10,138.34 FY18: $13,207.84 FY18: $13,991.55 FY17: $7,607.70 FY17: $12,307.98 FY16: $12,244.35 FY16: $17,528.77 Line Item 16-8108-5408-02-Vehicle-Fuel& Lubricants: FY20: $14,837.58 FY19: $23,505.46 FY18: $17,345.06 FY17: $13,563.22 FY16: $15,695.44 Line Item 16-8108-5413-01-Road&Street Materials: FY20: $88,458.33 FY19: $84,594.35 FY18: $89,734.92 FY17: $70,169.52 FY16: $83,230.02 Total Expenditure for Overtime/Extra Help: FY20: OT-$1,650.22 Part-time/Extra Help-$1,404.00 Total: $3,054.22 FY19: OT-$9,472.82 Part-time/Extra Help-$10,316.00 Total: $19,788.82 FY18: OT-$955.69 Part-time/Extra Help-$2,376.00 Total: $3,331.69 FY17: OT-$850.45 Part-time/Extra Help-$5,030.00 Total: $5,880.45 FY16: +OT-$1,341.07 Part-tune/Extra Help-$24,507.50 Total: $25,848.57 187 Beginning Budget Last 5 Fiscal Years: Unencumbered At the End of the Fiscal Year FY20: $1,280,176.66 FY20: $587,035.58 FY19: $1,385,091 FY19: $297,840.34 FY18: $957,660 FY18: $95,793.15 FY17: $942,847.99 FY17: '$117,592.54 FY16: $811,026.00 FY16: $159,667.61 Total End Revenue Last 5 Fiscal Years: FY20: $873,993.76 FY19: $814,550.43 FY18: $804,442.50 FY17: $759,453.45 FY16: $763,928.92 188 From: Monroe, Charlie cSamuel.monroe @vdot.virginia.i7ov> Sent:Wednesday,September 9,207011:47 AM To:Joe Wider<iwilder@fcva.us> Cc: Kevin Alderman<kalderman@fcva.u5>; Edwin Carter¢edwin.carter@vdot.virginia.gov> Subject: '[External]'Re: Meeting Mr. Wilder, I hope all is well . It was nice to get to spend some time with you and Kevin last week. After speaking with the two of you Kevin and I traveled over a good many of the roads in Shawnee Land. In talking with Kevin in my opinion he has a good plan in place for the continued maintenance of the roadway infrastructure in Shawnee Land. Kevin is addressing everything we try to address in our roadway maintenance (drainage, leveling sealing, and vegetation control )which all have a negative impact to the roadway if they are not continually part of the plan.All though a road looks fine and rides fine these items need to be addressed each year in a cyclical fashion to stay in front of future roadway failures.As I stated before I believe Kevin has a good plan and is working his plan.Thanks for the opportunity to spend some time with the two of you and let me know if you need anything else. Thanks and Stay SAFE d rl Charlie Monroe sarnuFl.mnnrne(r?�dct.virginia.r�o� Edinburg Maintenance Operations Manager Office 540-535-1822 Gell 54U-820-5148 Safety Is Our Jam: :: \VD©T 189 Shawneeland (16-8108) Narrative 2021-2022 Description: In 1987,the Frederick County Circuit Court ordered that a sanitary district be established for Shawneeland. The board of supervisors is responsible for all aspects of the operation of the Shawneeland Sanitary District(SSD). The SSD is financed from SSD taxes imposed only on property owners within the SSD. SSD taxes are not commingled with other funds in the county, are separately accounted for, and are used only within the sanitary district. To provide an interface between the citizens of the SSD and Frederick County a "Shawneeland Sanitary District Advisory Committee"was appointed by the Frederick County Board of Supervisors. The needs and wants of the advisory committee are directed through the SSD manager to the board of supervisors for approval. The main priority for the SSD is the maintenance of existing roads. This task has increased in scope and complexity with time because of the aging road surfaces, poor drainage,and more traffic. As Shawneeland grows, the road network is exposed to more traffic and construction vehicles. The roads were not designed or built for vehicles of such size or weight. Therefore,although new homes add to our tax base, they also have a detrimental impact on the budget until the cost of damage repair is countered by tax collection. In addition to road maintenance and snow removal,we maintain two lakes and two ponds.We fabricate and install our own street name signs. We are responsible for maintaining Cherokee Lake Dam. In addition,we maintain a beach on Cherokee Lake,the golf course,a ball diamond, 2 playgrounds,and picnic areas. We maintain about HiQ acres of grass which is kept neatly groomed for the use of all property owners within the SSD. Y The Sanitary District staff works to widen the roadways and shoulders on the trails within �. Shawneeland.The staff work diligently to make the roads safer for residents and emergency personnel. r? Fk ; 190 Shawneeland Sanitary District Fund Mission We strive to work safely and efficiently to ensure the roadsand common areas are effectively maintained for Shawneeland residents, W hat We Do + The Shawneeland Sanitary District(SSD)was established by the Frederick County Board of Supervisors • By designating this area as a Sanitary District,the County can levy additional taxes on the residents and/or landowners + The Manager of the SSD is hired by and works for the Board of Supervisors + An active advisory committee within the Sanitary District makes recommendations to the Board of Supervisors through the SSD Manager • The Shawneeland Sanitary District crew maintains 104 lane miles throughout Shawneeland • The staff maintains and repairs all SSD-owned equipment in-house when possible • The staff maintains the beach area at Cherokee Lake and collects samples each week to ensure a safe swimming season for the residents.The staff grooms and maintains 40 plus acres of common area Public Works Director Sanitary District Manager Senior Motor Secretary Equipment Operator Motor Equipment operator (3) Laborer [Z] 191 Shawneeland Sanitary District Fund Gods/Objectives • Operate within the approved budget. • Maintain and improve all existing roads within the Shawneeland Sanitary District(SSD). • Will continue to use the equipment to complete each task as safe and cost effective as possible. • Maintain all common grounds and amenities with the SSD. • Maintain and repair all SSD-owned equipment in-house when possible to help reduce repair cost. ■ Upgrade or replace culverts throughout the SSD. • Continue with snow removal, upgrading of main arterial roads and maintenance of existing roads. • Improve and extend the recreational areas. • Works with the Shawneeland Advisory Committee and subcommittees on long and mid-range plans. Departmental Accomplishments • Staff has cut back trees and brush at intersections and on 18 miles of roadway.The staff upgraded 16 miles of ditches and shoulders on the roadways. Carroll Construction tarred &chipped 9.96 miles of trails throughout Shawneeland. • The staff has placed 1,013.37 tons of asphalt on Shawneeland roads through grader patching. • Continued cutting dead trees along roadways to prevent trees from falling on roads and power lines. ■ Staff has replaced and upgraded damaged and undersized culverts to improve and maintain roadways and drainage ditches. ■ Cross-use of equipment and manpower between Frederick County and the sanitary district continues to be an asset. • Staff continues to mow and trim the grounds to maintain the appearance the property owners have become accustomed to.Also maintained are two playgrounds, one ball diamond,Cherokee and Swan Lakes, two ponds,and two Mail Houses. • Staff monitors the level of the lake throughout the year and the area is snowed and seeded.The crew weed eats the dam four to five times per season. ■ Staff continues to fabricate and replace street signs as necessary. [31 192 2022 FISCAL. YEAR PLAN DEPARTMENT: SHAWNEELAND SANITARY DISTRICT 8108 DESCRIPTION: OBJECTIVES: The Shawneeland Sanitary District(SSD)was established by the Frederick County Short Term Objectives: Board of Supervisors under the authority of the Code of Virginia. By designating this area a sanitary district,the county can levy additional taxes on the residents and/or landowners. The manager of the SSD is hired by and works for the I.Roads: Number one priority. Frederick County Board of Supervisors. An active advisory committee has been a) Maintenance and Repairs of existing roads. established within the sanitary district to make recommendations to the board of b) Snow removal. supervisors through the SSD manager. c) Upgrade main arterial roads. 2.Improve and extend recreational areas. 3.Work with the Shawneeland Advisory Committee and sub-committees on long and mid-range plans. FY 2020 FY 2021 FY 2022 FY 2020 FY 2021 FY 2022 BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET COSTS: REVENUES: Personnel 496,653 501,407 503,397 Fees 804,300 812,880 832,52.0 Operating 783,523 649,982 304,888 State/Federal '` Capital 0 0 0 SSD Reserve Fund 475,876 338,509 0 p TOTAL 1,280,176 1,151,389 808,285 TOTAL 1,280,176 1,151,389 808,285 [41 193 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-1001-00 Personnel Services 5309,984 Includes salaries of one Laborer position,three Motor Equipment Operator positions,one Senior Motor Equipment Operator positions, one full-time Secretary I position,and the SSD Manager position. 16-8108-1005-00 Extra Help/Overtime $13,000 Includes overtime wages for emergency situations. a. Emergency Help $13,000 16-8108-1099-00 Merit Reserve 16-8108-2001-00 F.I.C.A. $24,708 16-8108-2042-00 Retirement $35,555 16-8108-2005-00 Hospital/Medical Plans $104,540 16-8108-2006-00 Group Insurance $4,154 16-8108-2008-00 Short&Long Disability $550 16-8108-2011-00 Workers Compensation $10,906 16-8108-3002-00 Professional Services $2,000 Surveying and engineering costs related to road improvements and evaluation of Cherokee Dam and other capital projects. Sources used outside of local government. REVISED: 11/5/2020 � � 194 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM 16-8108-3004-01 Repair and Maintenance-Equipment $15,000 Heavy duty repairs that cannot be performed in-house(ix.,engine overhaul,transmission repair or flat tire on backhoe or grader), Line item increased due to aging equipment and high costs of major repairs, 16-8108-300402 Repair and Maintenance-Vehicle $10,000 This amount includes anticipated maintenance and repairs to vehicles which are essential to our snow removal plan as well as daily duties. 16-8108-3004-03 Repair and Maintenance-Buildings $5,000 This amount covers the cost for repairs to all functional Sanitary District owned buildings. 16-8108-300404 Repair and Maintenance-Roads 16-8108-3010-00 Other Contractual Services $47,850 Equipment w/operator for snow removal(pick-up with plow/wheel loader. $8,000 Tree Trimming and Tree Removal-- $6,760 an average of 52 trees per year @$130 per tree, REVISED: 11!512020 [6] 195 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT PER.DINE ITEM 16-8105-3010-00-Cont'd Management reimbursement to Frederick County(Engineering $20,000 Budget: 3010-019070-0042)for the services of the County staff for administration Pest Control--$50 per month $600 Combs Wasterwater Management-- $2,500 1 at the maintenance office for 12 months 2 at the beach and 1 at the playground for 6 months StormwaterlE and S Permits Lump Sum(State Requirement) $10,000 16-8108-5101-00 Electrical Services $6,120 Electric service to maintenance building: lights to garage bays, $2,91+6 heat/air conditioning,lights to the offices and meeting room, $243 per month average for 12 months Outdoor security lighting: front entrance,2 mailhouse complexes,the $3,204 light on Bear Trail,and at the beach. $267 per month average for 12 months 16-8108-5102-00 Heating Services $2,400 Fuel for the furnace that heats the garage area: 800 gals.X$3.00 per gallon REVISED: 11/5/2020 [7] 196 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL, TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5103-00 Water and Sewage Services $480 Includes costs associated with Aqua Virginia's water availability fees for lots owned by Shawneeland. Pumping of the septic tank. $300 9 bots @$20 per Lot. $180 16-8108-5204-02 Telephone $5,328 Verizon-$90 x 12 months.(Shawneeland Office Phone Monthly) $1,080 MCI-$8.00 x 12 months.(Shawneeland Office Long Distance Monthly) $96 Verizon Wireless-7 mobile phones$43.00 per month @ 12 months $3,612 Each employee has a phone to communicate in the Sanitary District because 2 way radio's do not work. Verizon Wireless-internet$45.00 per month @ 12 months $540 I6-8108-5301-00 Boiler Insurance $100 16-8108.5302-00 Fire Insurance 4,500 Includes property coverage for Cherokee Clam and fire insurance for the maintenance building,council house,etc. REVISED. 11/5/2020 ��� 197 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5305-00 Motor Vehicle Insurance $6,500 I1 vehicles @$590.91/year. 16-8108-5308-00 General Liability Insurance $1,800 16-8108-5401-00 Office Supplies $1,500 Ink cartridges for copier,fax,and printer. $1,000 Paper supplies(copy paper,folders,mailing supplies,notepads). $150 Pens/miscellaneous $100 Computer programs(includes recordable ods). $250 16-8108-5403-00 Agricultural Supplies $3,000 This amount is utilized for flowers,mulch,and plants to landscape both entrances to Shawneeland.Also to purchase fertilizers,grass seed,and straw to stabilize shoulders and drainage ditches along roadways,Increase due to new Stormwater and E&S Regulations. 16-8108-5404-00 Medical Laboratory Supplies 5350 To restock the first aid kits. The purchase of required personal protection equipment such as 1safety glasses, rubber gloves, and bug repellant. REVISED: 1 115no2o [g] 198 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5405-00 Laundry/Housekeeping and Janitorial Supplies $600 To maintain cleanliness of office and meeting rooms. I6-8108-5407-00 Repair and Maintenance Supplies $10,000 This line item includes lumber,posts,and plants for all buildings,bus stop shelters,street signs,etc. Because we perform most of our vehicle and small equipment maintenance and repairs in-house,we need to replace tools,parts,and supplies. 16-8108-5408-00 Vehicle and Powered Equipment $15,000 This line item is targeted for all necessary equipment parts required to perform in-house repairs to each piece of equipment from large to small(grader,backhoe,trucks,mowers,weed eaters,etc). Line item has increased due to aging equipment. 16-8108-5408-01 Vehicle-Tires and Parts $5,000 To purchase new tires for equipment(as needed). (Pick-up Truck,Motor Grader,Wheel Loader,Lawn Mower,Etc.) 16-8108-5408-02 Vehicle-Fuels and Lubricants $27,775 3,500 gallon of Gasoline @$2.65 per gallon $9,275 5,000 gallons of Diesel @$2.65 per gallon $13,250 375 gallons of Hydraulic and Motor Oil $14.00 per gallon $5,250 REVISED: 11/5/2020 [1 01 199 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5410-00 Uniforms and Clothing 53,000 b Employees at$350 each per year to purchase safety boots, 52,100 pants,shirts,and winter protection clothing. The remainder will purchase safety protection equipment. $900 These items are required to be worn while doing assigned job duties. hard hats safety coveralls and vest gloves eye protection hearing protection chaps rubber boots 16-8108-5413-00 Other Operating Supplies $2,500 To purchase industrial chemicals,manufacturing supplies,electrical supplies,ADP supplies,and other operating supplies not provided for in the foregoing accounts. 16-8108-5413-01 Road and Street Materials $124,600 For general maintenance of approximately 50 miles of roads,along $16,850 with culvert replacements and upgrades. This line item also covers salt,calcium,and#8 stones for snow and ice control. Stones 21A,#10,#8,3"x 81t. 21A-800 tans x$10.75 per ton equals$8,600. #10-50 tans x$12.00 per ton equals$600. REVISED: 90/27/2020 200 2021-2022 BUDGET INFORMATION-EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CGDE $108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT PER LINE ITEM) 16-8108-5413-01-Conrt'd #RRAL-OGB-300 tons x$13.00 per ton equals$3,900. #8-300 tons x$12.50 per tan equals$3,750. Asphalt:1,000 tons @$70/ton. $70,000 Calcium: 20 tons @$700/ton. 514,000 Salt: 50 tons @$200/ton. $10,000 Culverts:(15 inch to 42 inch diameter$10-$35/foot)estimate to upgrade and replace culverts $13,000 Asphalt Millings:50 tons @$15 per ton. $750 16-8108-5415-00 Other Expenses $4,475 To cover purchase and replacement of road signs. 50 stop signs @$40/ea. $2,000 10 Children at Play signs @$35/ea. $350 10 Speed limit signs @$55/ea. $550 5 Handicap signs @$35/ea. $175 To purchase trout for fishing derby $1,400 TOTAL $808,285 REVISED: 11/5/2020 [12] 201 2021-2022 BUDGET INFORMATION - REVENUES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 SOURCES OF FUNDS REVENUE SVC-GENERATED/ PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 16-1101-01 CURRENT SANITARY DISTRICT TAX Unimproved lots $1.90,000 $1901year x 1000 lots Improved lots $608,520 $660/year x 922 lots 16-1501-01 REVENUE FROM USE OF MONEY $8,000 Back taxes paid $25,000 16-1911.07 REVENUE FROM CULVERT INSTALL. $1,000 Total $832,520 REVISED: 1115/2020 [1 3] 202 10/0112020 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2020/10 FUND#-016 SHAWNEELAND SANITARY DISTRICT 081080 -000-000 SHAWNEE-LAND SANITARY DISTRICT 081080-1000-000-000 PERSONNEL SERVICES 081080-1001.000000 SANITARY DISTRICT MANAGER 70,650 73,570 73,697 18,424 73,697 081080-1001-000-001 SR MOTOR EQUIPMENT OPERATOR 51.234 53,227 53,314 13,329 53,314 081080-1001-000-002 MOTOR EQUIPMENT OPERATOR 40,619 28,601 34,791 1,266 34,791 081080-1001-000,003 MOTOR EQUIPMENT OPERATOR 40,278 41,793 41,859 10,465 41,859 081080-1001-000-044 MOTOR EQUIPMENT OPERATOR 41,011 42,555 42,622 10,655 42,622 081080-1001-000-005 SECRETARY 33,282 34,619 34,677 8,669 34,677 []81080-1001-000-006 LABORER 27,963 28,979 29,024 7,256 29,024 081080-1003-000-000 PARTTIME/EXTRA HELP 10,316 1,404 081080-1003-000-001 OFFICE ASST. II 081080-1003-000-002 LIFEGUARDS 081080-1005-000-000 OVERTIME 9,473 1,650 13,000 13,000 081080-1009-000-000 ACCRUED SALARIES 5,125 1,715 081080-1099-000-000 MERIT RESERVE PERSONAL SERVICE 329,951 308,113 322,984 70,064 322,984 081080-2300-000-000 FRINGE BENEFITS 081080-2001-000-000 F.I.C.A, 23,024 21,467 23,714 5,016 24,708 081080-2002-000-000 RETIREMENT-VRS 29,246 30,063 35,565 7,891 35,555 081080-2005-000-000 HOSPITAL/MEDICAL PLANS 87,455 90,327 96,372 19,654 104,544 081080-2006000-000 GROUP INSURANCE 3,920 4,023 4,061 922 4,154 081080-2008-000-000 SHORT& LONG DISABIL[TY 567 508 550 84 550 081080-2011-000-000 WORKER'S COMPENSATION 11,746 12,806 12,805 2,856 10,906 081080-2013-000-000 EDUCATION-TUITION 081080-2019-000-000 ACCRUED FRINGES 806 127 081080-2099-000-000 FRINGE BENEFIT RESERVE FRINGE BENEFITS 156.764 159.321 173.057 36.423 180.413 081080-3000-000-000 CONTRACTUAL SERVICES 081080-3002-000-000 PROFESSIONAL SERVICES-OTHER 4000 2,000 481080-3004-000-001 REPAIR AND MAINTENANCE-EQUIP. 12,219 13,508 22,000 15,000 081380-3334-300-332 REPAIR AND MAINTENANCE-VEHICLE 4,694 10,773 15,000 77 10,000 081080-3004-000-003 REPAIR AND MAINTENANCE-BUILDING 1,175 5,000 5,000 081080-3004-000-004 REPAIR&MAINTENANCE-ROADS 347,377 134,116 309,499 081080-3006-000-000 PRINTING AND BINDING 081080-3007000-000 ADVERTISING 081080-3010-000-000 CONTRACTUAL SERVICES 33,313 29,741 47,860 421 47,860 PURCHASED SERVICES 398,478 186,138 401,359 498 081080-4000-000-000 INTERNAL SERVICES 081080-4003-000-001 CENTRAL STORES-COPIES 081080-4003-000-002 CENTRAL STORES-GASOLINE 081080-5100-000-000 UTILITIES 203 081080-5101-000-000 ELECTRICAL SERVICES 4,795 4,688 6,120 279 6,120 081080-5102-000-000 HEATING SERVICES 1,607 659 2,400 2,400 081080-5103.000-000 WATER&SEWAGE SERVICES 162 162 480 480 081080-5204-000-000 POSTAGE AND TELEPHONE 081080.5204-000-001 POSTAGE 081080-5204-000-002 TELEPHONE 4,077 5,719 5,328 527 5,328 081080-5301-000-000 BOILER INSURANCE 38 38 100 38 100 081080-5302-000-000 FIRE INSURANCE 3,673 3,699 4,500 3,517 4,500 081080-5305-000-000 MOTOR VEHICLE INSURANCE 5,619 6,146 6,500 4,111 6,500 081080-5306-000-000 SURETY BONDS 081080-5307-000-000 PUBLIC OFFICIAL LIABILITY 081080-5308-000-000 GENERAL LIABILITY INSURANCE 1,167 1,567 1,800 1,339 1,800 081080-5310-000-000 BURGLARY INSURANCE 081080-5401-000-000 OFFICE SUPPLIES 525 791 1,501 1,500 081080-5403-000-000 ARGICULTURAL SUPPLIES 1,101 2,236 3,000 414 3,000 081080-5404-000-000 MEDICAL&LABORATORY SUPPLIES 165 248 500 350 081080-5405-000-000 LAUNDRY/HOUSEKEEPING AND JANIT 320 531 850 94 600 081080-5407-000-000 REPAIR AND MAINTENANCE SUPPLIES 7,0351 4,160 13,000 73 10,000 081080-5408-000-000 VEHICLE AND POWERED EQUIPMENT 10,138 11,623 17,000 748 15,000 081080-5408-000-001 VEHICLE-TIRES AND PARTS 5,261 8,960 6,000 5,000 081080-5408-000-002 VEHICLE-FUELS AND LUBRICANTS 23,505 14,838 31,750 2,141 27,775 081080-5410-000-000 UNIFORMS-CLOTHING 2,128 1,852 3,000 164 3,000 081080-5413-000-000 OTHER OPERATING SUPPLIES 309 276 2,500 234 2,500 081080-5413-000-001 ROAD AND STREE"f MATERIALS 84,594 88,458 137,820 28,897 124,600 081080-5413-000-999 EMERGENCYIDISASTER EXPENSE 081080-5414-000-000 MERCHANTS FOR RESALE 081080-5415-000-000 OTHER EXPENSES 3,781 4,455 4,475 4,475 081080-5415-000-001 OTHER EXPENSES-MAILBOXES 081080-5506-000-000 TRAVEL 081080-5806-000-004 RESERVE FOR CONTINGENCIES 081080-5808-000-000 INTEREST 081080-5810-000-000 PAYMENT OF UNEMPLOYMENT CLAIMS -149 39 081080-5899-000-000 CAPITAL TRANSFER OTHER CHARGES i59-3,=.: 161,106 248,624 42,615 225,028 081080-8001-000-000 MACHINERY&EQUIPMENT 081080-8003-000-000 COMMUNICATIONS EQUIPMENT 081080-8005-000-000 MOTOR VEHICLES 38,286 081080-8006-000-000 CONSTRUCTION VEHICLES AND EQUIP 71,000 081080-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 081080-8009-000-000 MISCELLANEOUS EQUdPMENT 081080-8700-000-000 LAND 081080-8800-000-000 BUILDINGS 0.81080-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING ,�'\,PITAL OUTLAY 38.286 71,000 081080-9001-000-000 LEASE/RENT OF EQUIPMENT 3,618 081080-9500-000-000 JDEPRECIATION OF EQUIPMENT 204 OTHER USES OF FUNDS 3,618 0 TOTAL DEPARTMENT 1,086,948 887,678 1,146,024 149,600 808,285 092010-5890-000-000 OPERATIONAL TRANSFERS -2,941 OTHER CHARGES -2.941 0 TOTAL DEPARTMENT -2,941 0 093010 -000-000 TRANSFERS 093010-2011-000-000 WORKER'S COMP FOR WELLNESS 12 093010-5807-000-001 MERIT RESERVE 300 250 093010-5807-000-002 MERIT RESERVE FRINGES OTHER CHARGES 300 250 0 TOTAL DEPARTMENT 300 262 0 TOTAL FOR FUND 1,087,248 887,940 1,146,024 146,659 808,285 205 Shawneeland Sanitary District $2,500,000.00 $700 $600 $2,000,000.00 $500 LL $1,507,000.00 $400 M Qj $1,000,000.00 $300 $200 $500,000.00 $100 $0.00 $0 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Fiscal Year Reserve Fund Balance Improved Lot Fee -Unimproved Lot Fee Reserve Fund Improved Unimproved Fiscal Year Balance Lot Fee Lot Fee 2011 $2,050,685.63 $450 $180 2012 $2,100,633.75 $530 $180 2013 $2,280,834.98 $530 $180 2014 $2,179,095,32 $530 $180 2015 $2,317,140.21 $530 $180 2016 $1,976,207,52 $560 $190 2017 $2,088,778.05 $560 $190 2018 $2,022,976.04 $560 $190 2019 $1,574,028.13 $560 $190 2020 $1,036,943.35 $660 $190 2021 $1,340,291.73 $660 $190 206 Attendance Record Shawnee[and Sanitary District Advisory Committee January-December N N N N� w ty rj � n NAME # % 1 Jimmy Smith x x x 3 75.0% 2 Barry Vanmeter x x 2 SOXWO 3 Kenneth Baker x x x 3 75.0% 4 Jeff Stevens x x x 3 75.010 5 Jason Croasdale x x x 3 75.0% 6 0 0.0% 0 0.0% 0 OA% #6n Attendance: 5 5 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 207 8121/2[720 8.26 C#A6C1 FRED=C=0174141115 mw 3 6/30/2020 i ffnkr- $17171#`(16 avkNKmj*n PISFSST M4]CR 13= A.M.. 017URC Y-T-v RC30w4m tietTWERM f A=# OVXRDnIJXN A43-Ir 1495-1 ' Yht= DIti= AM?= BV.AN 7s Ralum. 999 9�S'�3'-TN7.SI�II'iAHY LIIF�SQ' 87[140 Sll!9t $kPAPJk t CLQ' BIOW-000 11TS1Ftrcr SOMMK M SWIM M-17 r'r 1001-000 ICIMMAM 70,60.10 73.697.14 ,00 73,570.06 .00 127.06 .17 1001-001 53 M=aI1F,=CRH✓JOL1: 53,734.96 53,314.22 .00 93.227-43 ,00 86.75 .16 1001-ow 613 m aZE519:YdP C7P1 941.797.31 4117W.3i .00 29,600.79 .o0 13.498.52 31.57 1001-003 HMrR 13LLTIR&3•U CFEMM 4(1277.44 41,8 .04 ,00 41.792.99 .00 66.05 ,i5 1001-004 MIQR=24�w 410 011-26 42,521.66 :00 42.554.50 .W 67.16 .15 1001-OM S3jmlNLl 33.292.43 34,671.31. .00 34,619.01 .f70 58.30 .16 1001-006 171MM 27,962.54 39.023.58 .00 29,979.47 .00 40.11 .15 1003-000 F91X'ZFW pA RM2 ,O( .00 .00 1,404.00 .00 1,404.40-100.Oo- 1005-000 OW4"' 16,000.00 16,000.00 .00 1,Wo.2a .00 14.349.78 05.68 1069-OW A33CM,SVJZMs ,po AM .00 1,714.51 .00 1,714.51-300.00- 2003-000 F.1.C.A, 24,649.f0 25.473.40 .00 " 21.467.03 .00 4,006.37 15.72 2077-000 R=24alw-VA.1Z.B. 29,978.Ro 33.033.04 .00 30,063.44 .00 969.60 3.12 2005-000 7L3F1"IAtar%�S,53125 103,512.00 100.,512.00 .00 90,327.02 ,00 11,184.98 11.01 2006-000 [R7IP INEUMM 4.011.00 Cl-'a.12 .00 4,022.92 .00 129.30 3.11 2000-000 SEFIr S.MU D!S9i7L'M' 650.00 859.00 .00 908,06 .00 141.9a 21.83 2011-000 1UDM'$020FEhG ' -t79PD 13:538.00 14,01.04 ,00 13,805.55 AO 1.275.49 9.05 207 -000 A03UD RZMES .00 .00 .00 127.20 .00 127:20-20.00- 3002-= RFE5ERINDW.38V M-C1IRER 2.0Oo.00 21000.00 .00 .00 .06 2,00o.Oo 100.00 3004-001 RM91IP.AM f4mMl',C.U+R][OdP. 25.000.00 25.000.00 .00 13,507.76 .W 11.492.25 45.% 3001-002 F W)MPMC73hLVM-N.uc S 17,000.00 17,000.00 .00 10,772,99 .00 61227.01 36.62 9004-00(3 REPAM AM MkINDa9":2-MID 7,,000.00 7,000.00 .00 ,00 .0( 7,000.00 0110.00 3004-004 REFAig&PPMMI 7[5-FaCs 403.767.00 49L.067.59 .00 134,115-71 .00 345,951.84 72.06 1010-000 L3gMAc1171L>$1td7C,.m 66,540.00 66.540.00 271.50 29,741.4: .M 36,79&.55 55.30 5101-000 ELEMauL°ER= 5,940.00 5,940.00 311.73 4,688.25 .00 1,251.75 2,1,07 5102-000 siwx.=SEtV1CR� 2.400.00 2,400.07 .00 699.415 .07 1,740.95 72.53 510-4m ivalER&sm0m Mon= 400.00 400.00 .00 162.00 .00 319.00 66.25 5104-002 12La 5.076100 5.076.00 455.95 5,719.02 .00 643.02- 12.66 5301-M B3L IMAIMCE =.Oo 100.00 .00 38.47 .00 61-53 57..53 5301-000 PB18 IM114MIE! 4,500.00 4.900.00 .00 3,690.51 .00 801.49 17.81 5305-000 TPICR V811CL8 7AUASK5 6,SOo.00 6,5Uo.00 .00 6,145.60 .00 354.20 5,44 5308-000 C9340+=tmglrrrr IRRE M 1,900.00 1,860.00 .Do 1,566.97 .00 233-03 12.94 5401-000 LIFFIa SUMMM 2,o00.00 1.994.34 19.73 790.58 .00 1,208.76 60.45 540-7-000 AlliluiillAi.SOFF.M 5,000.00 5,000.00 139.98 2,7]6.00 .00 2,763.92 55.27 5404-OX PE=DII z 6 rAffoa=smmm 500.0o 500.00 .00 247.95 .00 252.0.5 $0.41 54(5-Oo0 -i.] If AM.3= M.00 850.00 .00 531.40 -00 318.60 37.46 5407-000 7 1$L MALKEENPUM SUM 15.000.00 13,000,00 .0o 4,159.58 .Do 10,940.42 72:26 $408-000 4F3z=ASL FaEsm 3.'Ste, 19,Moo 2,9,Mo.Go .00 11.627,se .00 7,377.12 31.02 5408-001 4EF=-MRS mu SUM n,000.Oo 91500.00 .00 6,960.47 X00 539.53 5.67 5408-002 V69SL7E.FUME AM UMLOMS W 14,837.60 ,00 15.917,32. 53.26 5410-0o0 14 0.^ 3,000.00 3.000100 7.0.93 1,X2.47 .00 11147.93 38.25 5413-o00 Ci0F31.OSA SJIF= 2,500.00 7.500,007 .00 46.12 .W 2.223.88 88.95 5413.001 R30 mu�M42EFEMLS 7.37,820.00 133.320.00 15,910.67 89,458,33 .00 44,861.67 33.64 5475-000 CMISR 970 73 4.000.00 51000.00 ,469 4.455.48 .00 544.52 10,84 8009-Wo CaZ C v ilr AVS 5 451^ .00 75.000.W .Oa 71,000.00 .00 4,000.00 5.33 i 208 8/211M B-Z CL060 FROM=CO3glY ALUTHTS PACE 4 EXPRO alai StOvm - FmkTr - 7101(2419- 6/IU/2924. - ,- FW"15 S94CEELAND S7s= ^' mklrR a= API€`. 03am Y-T-A Et7IT'j3l7Alr__: umll srow, lk PC=* EE95ZIPTIIN R4= R4= R4= N:)-Lm A47.F+7r BNAIKEn 604VI 9�� ON-040 nfP�OMR r +TM 1;7AMFW .00 301000.00 .00 .90 .00 30,009.00 100.00 9[ 1.000 T]'.mowil`CF zv 81000,00 6,999.1m .00 .00 .90 8,000.00 190.00 --9m TomUr- 1,280,176.66 1,494.714.71 17,128.55 a87,679.13 .00 587,035.58 39.80 SWW 1 s*a*ntiZl ffi4:f cr 1,780,176.66 1,474,714.71 17.126.55 887,679.13 .99 587,935.59 39.94 S➢83Ek1.W SRAAUDEW ffiE'dRiCi' 1,289,176.66 1.479,714.71 17,128.55 887,674-13 .00 597.035.58 35.89 92010-090 5F9'&i+iF ES Od Zcr OPEWlCNkL ITWE 8L5 --97B 70pz-- .W .00 .00 .O9 .00 -00 .00 93010-000 lgw Z;.4 tlszaCI 2011-000 W lows ca&p l4R wur iccc .00 .00 .00 11.80 .00 11.$6-100.09- 5807-OM MERIT RESWE 15,0.3940 1,600.83 .00 250.00 .06 1,530.83 86.11 -SH'lei "l_- 15,039.00 11800.84 .00 267..66 .00 1,539.04 85.46 30'443�14D 58t4ID-sm=SRI= 15,039.00 1,800.84 .00 261.80 .00 11519.04 85.46 swys_�S*UUIav DlSJ Cr 15,039.00 1.800.84 .00 251.80 .W 1,539.04 85.46 _KW ToDr - 1,295,215.66 1,476,555,55 171128,55 887,946,93 .SXI 588,574.62 39.86 209 Total Expenditure for Last 5 Fiscal Years: Line Item 16-8108-3004-01: Line Item 16-8108-3004-02: Repair&Maintenance—Equipment Repair&Maintenance-Vehicle FY20: $13,5017.75 FY20: $10,772.99 FY19: $12,219.29 FY19: $4,694.02 FY18: $11,189.15 FY18: $15,241.38 FY17: $3,898.71 FY17: $7,212.61 FY16: $2,781.85 FY16: $11,947.02 Line Item 16-8108-5407-00: Line Item 16-8108-5408-00: Repair&Maintenance Supplies Vehicles&Powered Equipment Supplies FY20: $4,1.59.58 FY20: $11,622.88 FY19: $7,034.79 FY19: $10,138.34 FY18: $13,207.84 FY18. $13,991.55 FY17: $7,607.70 FY17: $12,307.98 FY16: $12,244.35 FY16: $17,528.77 Line Item 16-8108-5408-02-Vehicle-Fuel&Lubricants: FY20: $14,837.68 FY19: $23,505.46 FY18: $17,345.06 FY17: $13,563.22 FY16: $15,695.44 Line Item 16-8108-5413-01-Road &Street Materials: FY20: $88,458.33 FY19: $84,594.35 FY18: $89,734.92 FY17: $70,169.62 FY16: $83,230.02 Total Expenditure for Overtime/Extra Help: FY20: OT-$1,650.22 Part-time/Extra Help-$1,404.00 Total: $3,054.22 FY19. OT-$9,472.82 Part-time/Extra Help-$10,316.00 Total: $19,788.82 FY18: OT-$955.69 Part-time/Extra Help-$2,376.00 Total: $3,331.69 FY17: OT-$850.45 Part-time/Extra Help-$5,030.00 Total: $5,880.45 FY16: OT-$1,341.07 Part-time/Extra Help-$24,507.50 Total: $25,848.57 210 Beeinnine Budget Last 5 Fiscal Years: Unencumbered At the End of the Fiscal Year FY20: $1,280,176.66 FY20: $587,035.58 FY19: $1,385,091 FY19: $297,840.34 FY18: $957,660 FY18: $95,793.15 FY17: $942,847.99 FY17: $117,592.54 FY16: $811,026.00 FY16: $159,667.61 Total End Revenue Last 5 Fiscal Years: FY20: $873,993.76 FY19: $814,550.43 FY18: $804,442.50 FY17: $759,453.45 FY16: $763,928.92 211 From: Monroe, Charlie<Samuel.rnonroe@vdot.virginia.gov> Sent:Wednesday, September 9,202011:47 AM To:Joe Wilder<;wilder@fcva.us> Cc: Kevin Alderman<Icalderman@fcva.us7; Edwin Carter Cedwin.carter@vdot.virginia.go�:> Subject: '[External)'Re: Meeting Mr.Wilder, I hope all is well . It was nice to get to spend some time with you and Kevin last week.After speaking with the two of you Kevin and I traveled over a good many of the roads in Shawnee Land. In talking with Kevin in my opinion he has a good plan in place for the continued maintenance of the roadway infrastructure in Shawnee Land. Kevin is addressing everything we try to address in our roadway maintenance ( drainage, leveling sealing,and vegetation control )which all have a negative impact to the roadway if they are not continually part of the plan.All though a road looks fine and rides fine these items need to be addressed each year in a cyclical fashion to stay in front of future roadway failures.As I stated Before I believe Kevin has a good plan and is working his plan.Thanks for the opportunity to spend some time with the two of you and let me know if you need anything else. Thanks and Stay SAFE ri! Charlie Monroe Samuel.monroF(&vdot.virginia.gov Edinburg Maintenance operations Manager Office 540-535-1822 Cell 540-820-5148 Safety Is Our Job 1? 0 0 T 212 4�G CO COUNTY of FREDERICK } Department of Public Works 540/665-5643 y�1739 FAX: 5401678-0682 MEMORANDUM TO: Public Works Committee FROM: Joe C.Wilder, Director of Public Works SUBJECT: Monthly Tonnage Report-Fiscal Year 19/20 DATE: November 19, 2020 The following table shows the tonnage for the months of July 2020 through June 2021. The average monthly tonnage for fiscal years 03/04 through 20/21 are also listed below: FY 03-04: AVERAGE PER MONTH: 16,348 TONS(UP 1,164 TONS) FY 04-05: AVERAGE PER MONTH: 17,029 TONS(UP 681 TONS) FY 05-06: AVERAGE PER MONTH: 17,785 TONS(UP 756 TONS) FY 06-07: AVERAGE PER MONTH: 16,705 TONS(DOWN 1,080 TONS) FY 07-08: AVERAGE PER MONTH: 13,904 TONS(DOWN 2,801 TONS) FY 08-09: AVERAGE PER MONTH: 13,316 TONS(DOWN 588 TONS) FY 09-10: AVERAGE PER MONTH: 12,219 TONS(DOWN 1,097 TONS) FY 10-11: AVERAGE PER MONTH: 12,184 TONS(DOWN 35 TONS) FY 11-12: AVERAGE PER MONTH: 12,013 TONS(DOWN 171 TONS) FY 12-13: AVERAGE PER MONTH: 12,065 TONS(UP 52 TONS) FY 13-14: AVERAGE PER MONTH: 12,468 TONS(UP 403 TONS) FY 14-15: AVERAGE PER MONTH: 13,133 TONS(UP 665 TONS) FY 15-16: AVERAGE PER MONTH: 13,984 TONS(UP 851 TONS) FY 16-17: AVERAGE PER MONTH: 14,507 TONS(UP 523 TONS) FY 17-18: AVERAGE PER MONTH: 15,745 TONS(UP 1,238 TONS) FY 18-19: AVERAGE PER MONTH: 16,594 TONS(UP 849 TONS) FY 19-20: AVERAGE PER MONTH: 16,973 TONS(UP 379 TONS) FY 20-21: AVERAGE PER MONTH: 17,778 TONS(UP 805 TONS) MONTH FY 2018-2019 FY 2019-2020 FY 2020-2021 JULY 17,704 17,956 17,677 AUGUST 18,543 17,267 16,517 SEPTEMBER 14,799 17,985 16,789 OCTOBER 18,158 22,528 20,127 NOVEMBER 15,404 17,304 DECEMBER 14,426 14,362 JANUARY 13,973 14,913 FEBRUARY 12,764 13,380 MARCH 17,079 15,533 APRIL 20,313 17,475 MAY 19,443 17,010 JUNE 16,519 17,968 JCW/gmp 213 RECYCLING REPORT-FY 20/21 AL STEEL MONTH GLASS PLAST CANS CANS PAPER OCC SHOES/TEX ELEC SCRAP TOTAL JUL 0 22,360 15,900 62,440 136,120 3,240 28,440 289,478 557,978 AUG 28,880 11,240 73,280 128,260 4,560 265,740 511,960 SEP 23,480 12,380 62,540 129,600 2,840 50,800 274,820 556,460 OCT 18,680 12,020 64,040 125,982 5,660 283,901 510,283 NOV 4,320 1,700 19,440 25,460 DEC 0 JAN 0 FEB 0 MAR 0 APR 0 MAY 0 JUN 0 TOTAL 0 97,720 0 53,240 281,740 519,962 16,300 79,240 1,113,939 2,162,141 FY 19-20 0 454,859 37,370 108,974 854,350 1,174,530 55,100 391,900 3,209,400 6,286,483 FY 18-19 0 430,963 47,082 96,494 998,815 1,243,232 83,104 467,720 2,909,857 6,277,267 FY 17-18 0 465,080 53,224 94,530 1,066,300 1,080,087 37,260 536,420 2,874,709 6,207,610 FY 16-17 372,600 430,435 41,002 89,976 1,082,737 1,009,153 37,220 495,500 2,687,241 6,245,864 FY 15-16 919,540 428,300 52,077 97,252 1,275,060 974,493 48,820 480,400 2,376,344 6,652,286 FY 14-15 895,600 407,703 40,060 97,515 1,272,660 893,380 49,440 532,283 1,890,729 6,079,370 FY 13-14 904,780 417,090 39,399 99,177 1,281,105 902,701 37,800 611,580 1,639,225 5,932,937 FY 12-13 913,530 410,338 45,086 102,875 1,508,029 878,450 39,700 502,680 1,321,938 5,722,626 FY 11-12 865,380 398,320 43,884 99,846 1,492,826 840,717 37,920 484,600 1,432,678 5,696,171 FY 10-11 949,185 378,452 42,120 98,474 1,404,806 824,873 41,700 467,920 1,220,107 5,427,637 FY 09-10 1,123,671 370,386 42,844 96,666 1,235,624 671,669 21,160 435,680 1,348,398 5,346,098 FY 08-09 762,810 322,928 23,473 55,246 1,708,302 564,957 28,780 404,760 1,097,151 4,968,407 FY 07-08 794,932 284,220 15,783 40,544 1,971,883 545,692 0 498,110 1,172,880 5,324,044 FY 06-07 600,464 200,720 11,834 29,285 1,684,711 441,321 0 382,574 550,070 3,900,979 FY 05-06 558,367 190,611 12,478 28,526 1,523,162 381,469 204,220 2,898,833 FY 04-05 549,527 193,224 11,415 27,525 1,552,111 273,707 25,080 2,632,589 FY 03-04 541,896 174,256 11,437 31,112 1,443,461 156,870 336,230 2,695,262 FY 02-03 413,627 146,770 9,840 23,148 1,381,195 62,840 171,680 2,209,100 FY 01-02 450,280 181,040 10,565 25,553 1,401,206 54,061 58,140 2,180,845 FY 00-01 436,615 198,519 10,367 24,988 1,759,731 9,620 2,439,840 FY 99-00 422,447 177,260 10,177 22,847 1,686,587 44,180 2,363,498 FY 98-99 402,192 184,405 9,564 22,905 1,411,950 48,810 2,079,826 FY 97-98 485,294 136,110 13,307 29,775 1,830,000 2,494,486 FY 96-97 373,106 211,105 23,584 46,625 1,690,000 2,344,420 FY 95-96 511,978 167,486 28,441 44,995 1,553,060 2,305,960 TO DATE 14,247,821 6,009,678 548,737 1,234,855 33,150,206 8,547,406 342,540 6,225,034 17,634,721 87,941,078 214 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2020-2021 DOG REPORT ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED OVER MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH JULY 23 20 33 2 0 17 22 5 0 0 34 AUG 34 6 22 3 0 19 17 3 0 0 26 SEP 26 3 23 0 0 11 20 1 0 0 20 OCT 20 14 25 1 0 18 21 2 0 0 19 NOV DEC JAN FEB MAR APR MAY JUN TOTAL 103 43 103 6 0 65 80 11 0 0 99 In the month of October-60 dogs in and out of kennel. 10 dogs transferred to other agencies. 215 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2020-2021 CAT REPORT ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED TO MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH JULY 30 54 8 1 0 43 1 3 0 0 46 AUG 46 38 5 2 0 32 1 1 0 0 57 SEP 57 52 11 5 5 45 3 2 1 0 79 OCT 79 33 5 3 0 47 3 3 1 0 85 NOV DEC JAN FEB MAR APR MAY JUN TOTAL 212 177 29 11 5 167 8 9 2 0 267 In the month of October- 139 cats in and out of shelter. 8 cats transferred to other agencies. 216 November 17.2020 Jimmy Smith Chairman of SSADC M r W i lder. Mr Wildcr and the public works committee. I would like to thank you for the opportunity to review the budget again this year. The process started on 10-29-2020 with a meeting at the Shawneeland office with Kevin Aldermen. We went over the budget line to line on the proposed budget A and B. After our meeting I emailed the the committee so they could review both proposed budgets. I received two entails back from committee members in response to my entail. I created several ways for the citizens to review the budget proposals, The citizens were given a link on the county's website.SSDAC Facebook and copies at the office for pickup for their review. As of today's date our facebook live for the budget meeting on November 16th has had 525 views.Please see our minutes from last nights meeting which includes the etnails that two citizens emailed in before our meeting. Along with two emails from two committee members who were not able to attend. Conunittee member Barry Van-meter and Ken Baker were absent from our meeting. Mr Baker emailed his comments along with calling in to the meeting_ So he was available on the speaker phone.Mr Vartmeter had a work issue and wasn't able to attend the meeting_We did receive a email from Mr Vanmeter of which I read out loud to the committee.As We reviewed the budget A and B with comments From the committee. We came out with a 3-1-1 in favor of Budget A. We would like to give our support I'll the committee on approving budget A. This budget allows the citizens of Shawneeland to continue with the road program. The tar and chip program will keep the roads up to standard. Discontinuing the tar and chip program or the lack of will result in road failures, Which could lead to a much higher repair cost to repair the roads. Jimmy Smith Option A Jason Croasdale Option A Ken Baker Option A Barry Van Meter Option B 217 JetTStekens his proposed draft budget so in Clusiny,; the Committee would lilac to see(lie budget proposed for the fiscal year 2021-2{722 Option A be apliro d. Sincerely yours. Jimmy Smith 218 Shawneeland Sanitary District Advisory Committee - Minutes of(November 16, 2020 The n3eetIng was called to order at 7.00pm Those in attendarsce were Jin-lmy Smith, Jeff Stevens, Jason Croasdale, Ken Baker(via speakerphone), Kevin Alder man,and Director of Public Wor k�1oe Wilder Suvervrsot Shawn Graber, Bait v Vat Meter acrd Michelle Springer was absent Due to the Coronavirus pandemic social distancing guidelines, residents were unable to sit in on the meeting but could wait outside fill their tarn to enter the building and speak on their concerns There was I resident who spoke at the meeting and 2 residents voiced their comments and concerns via email prier to the weeting Jimmy called for approval/correction of the August 3,2020 meeting minutes.The minutes passed unanimously. Manager's Report: See Attached Manager's Report New Business: Final Numbers from Fiscal Year 2039.2020: 4 Jimmy explained that the money that was returned to the Reserve Fund is what was meant by the fsr3al slumbers. The information is available on the Frederick Cnunly, VA website (wwvv tcv,3 us). The amount returned to the Reserve Fund at the end of Fiscal Year 2019-2020 was 5588.574.62. This is money that was not spent. F=acebook Rage Update n We are asking for everyone to please work with us as we are trying to provide every option that we have available to us under the circumstances. With the virus and all of the rerfuiternnents from the state and the county, we are trying to provide as much information and visibility for everybody as possible Open House: The Open House had to be moved due to the Coronavirusit has been moved to April 2021. Hopefully it will be very effective. Jimmy has spoken to the Sheriff's Office and!North Mountain Fire Department regarding having representatives attend the Open House We are hoping this will give residents a better understanding what goes on here at the office. Fiscal Year 2421-2022 Proposed Budgets: This information is available either on the Frederick County, VA website or at the 5hawneeland office.There are 2 proposed budgets from Kevin and 1 proposed budget tram Committee Member,Jeff Stevens. (None of the budget options inc=lude a fee increase. Option A is with the Tar and Chip Project totaling$968,268.00 and Option B is without the Tar and Chip Project tntat+rrg$808,285.00 Both option A and B include 219 keeping all positions Jeff Stevens presented his proposed budget ul 47,8,410 00which does not include the Tar and Chip Project and cuts a position. Committee Comments reciarding the Proposed Brrdpets: Jeff Stevens: Would like to see_• his 13scaposed budget passed Would like to see ncr flee increase and to tartly do the Tar and Chip Project every other year. This would allow for more mconey to be put Into the Reserve which is what fie is trying to preserve Jason Croasciale: a feels as the punct of the Sanitary District is to buitd and maintain the roads so with that in rnind, he would like to see Btldget Option A- with the Tar and Chip Project passed He would question elimntatirsg a position because it is much tougher to get the budget back for a position once it is eliminated rather than it not being filfed at the moment Keri Baker (Via-Speakerphone): Agrees with Jason. One of the most important things done for the community is to maintain the roads. He would like to see Budges 0ptiorI A—with the Tar and Chill Project passed Barry Van Meter (Via Email): Barry was not present but did send his comment via entail to iminiy He would like to see no fee increase He is against doing Tar and Chip this year. It had been formerly planned to skip Tar and Chip every other year and begin paving sonic of the main roads(Tomahawk, Maple, and Tecumsehl.This would make the roads more durable and require less maintenance. This was canceled due to some emergency patching of the roads but after 2 rounds of Tar and Chip the roads should be in good enough shape to last long enough to pave. We could get 2 rounds of paving before needing to do Tar and Chip again Jimmy Smith: Would like to preserve what we have Believes we are In the right direction. He spoke about a letter from Charles Monroe that works at the Lu mburg,VA VDOT. N1Ir. Monroe tante and drove around 5hawneeland. Mr. Monroe stated that we should keep doing what we are doing to maintain tete roads Witt)that being said he would like to go with Budget option A—with the Tar and Chip Project. He comsrrended fef£on presenting a budget. He also agrees with Jason on keepifig the position 220 The committed had 3 out of 5 votes to endorse Budget Option A - With the Tar and Chip Project Joe Wilder, Director of Public Works spoke about how he appreciates the committee for having a budget meering ahead of the Public Works Committee meeting Mr. 5rrtrth will now send a report of this meeting and the minutes to me This will tri included along with the 3 proposed budget options that is presented to the Publ f Works Committee and Board of Supervisors. The budget must be [tarried into the Finance Department by December 1. 2020 The Finance Departrrieni sets the dates for the budgets. Joe already spoke to the Public Works Corrionittee publicly to let then[ know the process that we are working an We want to make sure there aren't any questions about what we have done with these budgets. We've received input and l think we have done a much better rob this year communicating about where we stand. We will submit what we recommend but it is tip to the Board of Supervisors to retake the final decision Joe did want to let it be known that if there is an emergency that occurs,we will not do the'tar and Chip Project.We were able to build up the Reserve this year and plan to do so again with this year's budget. We have already saved$80,000 and Kevin is going to work hard to save more. if anything cornes up, we will have a meeting acid talk about it Public Comments: Jenny Guy: • Wanted to say how moth she appreciates the guys that are taking care of the property here. They do a fantastic jots. F Asked if anyone had looked into how much damage is caused to the dam itself from the vibrations of the large construction trucks when they cross the dam. e Suggested that we get Virginia Tech and West Virginia University into a competition to see which university could figure out the most feasible way to fix the dam. • She spoke about the dog named Winston that lives in Shawneeland e She informed the committee about the Mountain Blessings Program and if they know anyone in need of coats, food, presents for Clitistmas to please reach oar[to icer or Donna Chandler Rhonda Sargent (Via Email): • Good Evening, ani sending this ernail since I won't be attending to moftLiw evening's meeting. After obtaining and reviewing Copies of option A and option B of the subject budget, I am in favor of option A which includes tar and chip of the roads within Shawneeland. if the tar and chip program is discontinued for even a year or two, this will be detrimental to the road system tip here. Worst case scenarios is that the roads could possibly revert back to the condition they were in when Shawneeland became a Sanitary District The tar and chip program is a form of"routine" maintenance that 221 needs to be done. lust as a vehicle of home is routinely maintained to prevent major issues, the roads in 5hawneeland require routine maintenance (i.e., tar and chip). For those that believe that it will save money and keep the sanitary district fees from increasing by discontinuing this routine maintenance, t beg to differ. It may require more preparation to tiring the roads up to the level required to be able to perform the Nor oud chip, which rrr turn, would increase the overall cost MthouEh it may be necessary to increase the sanitary district fees even it the tar and chip program is continued, the increase would probably not be as much as it would if the tar and chip program is discontinued fw a year or two Thanks to the routine maintenance of the roads up here, they are in great shape compared to other rural subdivisions in this area. The condition of the roads also helps with the value of homes up Dere (albeit by a small amount, but it still helps) One. example would be Mountain Falls/Wild Acres(MF/WA) Speaking of MF/WA, they pay a substantial yearly Fee as well Their fee is about $.550 per year. However, as far as their roads are concerned - snow is cleared from thein and occasional patching is done.At this time, the shoulders of the paved roads are crumbling. The repair of the potholes just recently started being patched with asphalt instead of being filled with gravel as in the past it is my understanding that approximately$400 of that fee is to cover debt on machinery and to make up far the gap of indtviduals who don't pay their fees. Thank you in advance for your C011-Sideration in this matter Rhonda L. Sargent Neila Harrigan (Via 'Email): November 3, 2020 With the upcoming task of a new budget tot 2021-2022❑n November 15, 2020 as a 5hawneeland(homeowner I would like to make some suggestions. For the years of 2018, 2019,and part of 2020 1 The amount that was spent on a portable toilet over the last three years was$5,325.00. This is an un-necessary amount that can be used for other expenses.There is a restroorn available in the office building. 2. The Fish derby might be a nice thing, but it only benefits a few in Shawneeland. The amount that was spent on fists over the last 3 years was$3,594.{10. My suggestion is to find someone that might sponsor the fish derby. 3. The beach is also an unnecessary expense.Over the last 3 years$4,270.00 as spent on lake testing. 4. For the last 3 years, 528,912.00 has been spent on maintaining the beach which covers testing, trash, sand, stowing, weeding, portable toilets, rebuilding the bulkhead, any supplies for repairs to the buoys cit rope The lake again only benefits a very few ill i 5hawneeland. The lake does not add value to our land Homes are not bought because there is a lake available. Have the Park and Rec take over the upkeep of the lake/beach The argument is, if they take over the beach then becomes a public beach. Ir) reality it is a public heaciM, we heve no one to police the beach, or the funds to pay someone to do so.Or closr� the beach completely by putting up a fence. no sand, no lnhnny Blue. and 222 plant foliage around file lake to take over 5. 1 am not in favor of a tax increase. 1 have showy,that there are items that can be cut,and the money put back into the operating account. $42,101.00 over the last 3 years was spent that need not have been. 6.1 aril still waiting to see what the SSDAC cone up with ort how to bill heavy over sire trucks using our roads 7 As of November 2020 we are still down one maintenance crew member because of lite cov19 vrfus A mernber of the crew had to give up leis jtit,{back tri the springy because lack of a childcare Thank you, Jimmy adjourned the meeting 223 FREDERICK COUNTY SANITARY DISTRICT OF SHAVI NEELAND MANAGER'S REPORT — NOVEMBER 2120 Tar & Chip Program: The iar & Chip Program commenced on September 23, 2020 and was completed on October 5, 2020. Carroll Construction was the only company that submitted a bid and was awarded the contract by the Frederick County Finance Department. I had originally projected 1219 miles of roadway to be treated but after the mild winter and careful reevaluation, we had 9.96 miles of roadways treated with the double seal of tar and chip. The amount budgeted for this project was $309,499. The total end cost of the project was $230,032.95 which equals $2.45 per square yard to treat 93,891 square yards. We ended up coming in $79,466.05 under the budgeted amount. Carroll Construction once again did a very good job with the ,project under very difficult circumstances pertaining to the challenging terrain of Shawneeland. Grader Asphalt Patching: The Shawneeland staff started the grader patching project on May 19, 2020 and completed the 1" of 2 phases on June 25, 2020. During this phase, the staff placed 534.93 tons of SM 9.5A asphalt on 9 different trails (Jalapa, Indiana, Timber Ridge, Rockwood, Bear, Archwood, Wolf Spring, Duwamish, and Shenandoah). The cost of asphalt was $62.1.5 per ton. The total cost of asphalt for phase 1 was $33,245.90. The staff started the 2"" phase of this project on July 14, 2020 and completed the project on October 21, 2020. During this phase of the project the staff placed 1,013.37 tons of SM 9.5A asphalt on 13 different trails (Beaver, Cochise, Gilmore, Tecumseh, Hickory, Doe, Maple, Erie, Juniper, Pine, Birch, Cherokee, and Rosenberger. The total cost of asphalt for phase 2 was $52,980.95. The staff worked on a total of 22 trails over this time period_ They placed 1,548.3 tons of SM 9.5A asphalt at a total cost of $96,226.85. Grader patching is the costliest activity we do but has the most positive impact on our road system. Widening of Trails: As many of you know, some of the trails in Shawneeland are very narrow, It is very difficult or impossible for 2 vehicles to safely pass on many of these trails. 224 It has always been my goal to make the trails as safe as possible for all of those that use therm. We have worked very hard over the years to maintain and upgrade the trails in Shawneeland 4 has been an ongoing task to remove trees and brush,. widen shoulders, upgrade drainage, and then widen the driving surface itself. We will continue to widen the trails that have the most negative impact on traffic to ensure safety. Tree Removal: As many of you have noticed, we have lots of trees dying in Shawneeland. The staff will start the dead tree removal project sometime in November. This project will continue throughout the fall and winter months if the weather allows. We have many trees to remove from the right of way throughout Shawneeland. There are a few trees that the Shawneeland staff cannot safely take down therefore we will use the help of a licensed and insured tree contractor to remove those trees. As always, the wood will be left on the right of way in locations that it is safe to do so. This wood is for Shawneeland residents to take for their own use. If anyone has questions abort this, please call the office at (540) 877-1035. Cherokee Lake: On January 23, 2020 the water level of Cherokee Lake was minus 11'5", by May 1, 2020 the lake made a remarkable comeback and was plus 2' For the next 6 weeks the lake stayed around full pool. We experienced a dry spell and the lake level started dropping very rapidly. On July 6, 2020 the lake level was minus 17.5".. We also noted that the leak had increased by 15 gallons ,per minute from 120 gallons" to 135 gallons per minute. As of November 4, 2020, the lake level is at minus 10'. We continue to monitor the lake level and leak darty as we have for many years. Emergency Parking: As we enter the winter weather season, we want to remind residents to remove vehicles from the right of way and the shoulder of the road as this can hinder the snow removal process. Unfortunately, vehicles parked in these areas can create a safety hazard during the snow removal process and will be towed. During a winter weather event there is emergency parking available at bath 225 mailhouse parking lots and the lot beside the old rnailhouse. We would like to thank the residents for their cooperation, Winter Weather Preparations: As we do every year before the winter season gets a grip on us, the Shawneeland staff prepares all the snow equipment and stocks up on supplies for the winter weather. We go over every piece of equipment with a very close eye to make sure we are going into the season as prepared as we can be. All repairs that need to be addressed are done at this point. All the snow and ice control chemicals are now stocked rip for the first winter weather event. Public Works: The Public Works Department has continued their constant support for Shawneeland by once again donating iterns that will benefit the Sanitary district. As you knew, this past spring the Public Works Department gave Shawneeland about 400 tons of Rip Rap stone and delivered it to our site on Maple Trail at no cost. Gloria Puffinburger, the Recycle and Solid Waste Manager for the Frederick County Public Works Department donated 18 fain blocks to the Sanitary district. Rin blocks are concrete blocks that can be used for a variety of things. These blocks cost about $100 each. In addition, Gloria also donated several hundred feet of chain link fence and gates that were removed from the old Clearbrook convenience site. At some point it is nay intention to install the fence around the entire property at the Shawneeland Maintenance Facility, Gloria also donated a Dodge 4x4 pickup truck you see the staff using daily This truck has been a big help in our daily operations. 226 Jim Smith-45 From: lames Smith�jrmmrmusran9va@0cud corn, sent: Monday. November 16.2020 9.11 RM To: Jim Smith 45 subjeci: cwt] ShawnePiand Proporeti lrsral Year 2622 Bunr?et CAUTION: `phis email originated froru outside your organization. Exercise caution %%here opening attachments or on clicl%ing link~ from unknimn senders. f ininly sinith Begin forwarded message- From: Rhonda Sargent <rsar�,,ent7O77(tr ltmail.et)iz Bate: November 16. 2020 at 9:10:32 AM FST To.-James Smith <iiininpiiustaiimv ill ic;loud.coln�:- Subject: Shawneeland Proposed Fiscal Year 2022 Budget ---------- Forwardcd message --------- From. Rhonda Sargentr argent/677f �i��iia lxoiii-- Date: Sun, NoG 15. N20. 607 PNI Subject.- Shawneeland Proposed Fiscal Year 2022 Budget To: Michelle SpringerNls til errf1s%a1.us- . Karen Vacchii)<kyaerliiir(cr ILV&US- Good Evening, I am sending this email since I won't be attending;tomorrow evening's meeting. After obtaining and reviewing copies of option A and option B of the subject budget, I am in favor of option A which includes tar and chip of the roads within Shawneeland. If the tar and chip prog=ram is discontinued for even a year or two, this will be detrimental to the road system up here. Worst ease scenario is that the roads could possibly revert back to the condition they were in when Shawneeland became a Sanitary District. The tar and chip program is a forni of"routine" maintenance that needs to he done. Just as a vehicle or home is routinely maintained to prevent major issues. the roads in Shawneeland require routine maintenance (i.e.. tar acrd chip). For those that belie%c that it will save money and keep the sanitary district fires from increasing by discontinuing this routine maintenance. 1 berg to differ. It may require more prcparati.on io bring the roads up to the level required to he Able to perforn) file tar and chip. which In turn. would increase the coverall cost. Although it may be necessary to increase the sanitary district [ces even if'the tar and chip prograin is continued,the increase xould probably not be as much as it would if the tar and chip iarograln is discontinued for a yCar or two. a 227 you have a new onfine form submission Note:all answers displaying"'• are marled as sensitive anct must be viewed after your login Name Neila Harrigan Address 622 Shawnee Trail Magisterial District Back Creek Comments November 3,2020 With the upcoming tasi of a new budget for 2021-2022 rjn November 1b. 2020 as a Shawneeland home owner i would like to make some suggestions. For the years of 2018, 2019,and part of 2020 1 The amount that was spent on a portable toilet over the fast three years was$5,325.00. This is an un-necessary amount that can be used for other expenses There is a restroom available in the office building. 2 The fish derby might be a nice thing but it only benefits a Few in Shawneeland The amount that was spent on fish over the last 3 years was$3,594.00.My suggestion is to find someone that might sponsor the fish derby. 3. The beach is also an unnecessary expense. Over the Cast 3 years$4,270.00 as spent on lake testing.4. For the last 3 years,$28,912 O0 has been spent on maintaining the beach which covers testing,trash,sand,mowing,weeding, portable toilets, rebuilding the bulkhead,any supplies for repairs to the buoys or rape. The lake again only benefits a very few m Shawneeland. The lake does not add value to our land. Homes are not bought because there is a lake available. Have the Park and Rec take over the upkeep of the lake/beach The argument is, it they take over the beach then, becomes a public beach in reafity it is a public breach,we have no one to police the beach, ns the funds to pay someone to do so. Or close the beach completely by putting up a fence,no sand,no Johnny Blue, and plant foliage around the lake to take over. .5 l am not in favor of a tax increase. i have shown that there are items that can be cut and the money put black into the crpelating account 542.,101.00 over the last 3 yeais was spent th�rt need not have been.G l ani still wailing to see what the SSDAC come up with on how to bill heavy oversize trucks using our roads 7.As of November 2020 we are still down one maintenance crew member because of the cov19 virus.A member of the crew had to give up his job(back in the spring)because tack of a child ea+ thank you. Frederick County This is an automated message generated by the Vision Content Management system-.Please do not reply directly to this email. 228 Personnel Manager $ 3.t q SR Equipment opperatoi $53 314 SR Equipment Opperalor $34 791 Motor Equipment Operator $42622 7 �I Q1►. } Secrelery 534.677 Laborer $29.024 Overtime 513.000 .1�A S23,714 Relirrrtent 530 347 Medical Plans $101 58f1 Group Insurantre 54.681 Dissability 55501 Workers Comp 512 805 Repair anti Maintenance t`quipment $20[CSG Repair and Maintenance Vehicle $15000 Repatr and Mainlenance Building $1 500 Repair and Maintenance Roads so Contractual Services $40.000 Electrical services 55,000 Healing Services 52.000 Waler and Sewage Services 5300 Telephone $5,328 Boiler insurance $104 Fre Insurance 54.504 Motor Venicle Insurance 55,500 General Liability Insurance $1.800 Office Supplies $500 Agricultural Supplies $1.500 Medical and Labofalory Supplies 5200 Laundry and Housekeeping 5500 Repair and Maintenance Supplies 310,000 Vehicle and Powered Equ pmeril 510,000 Vehicle Tires and Parts $5500 Vehicle Fuefs and Lubricants 525,000 Uniforms.Clothing $2.500 Other Opperating Suppties $1 500 Road and Street Maleri,al6 $90.000 Other Expenses $4000 Emergency Funri $50,000 Total 229 Jim Smith-45 From: lames Srnrtt -pmrTiyMuStanUvaLWjdOud cam sent: Monday,November tf,2474 8.59 AM 70: Jim Smgtn 45 SuNect Fwd November Agenda pd! CAUTION: (Iris email originated front outside your argan i/al iori. I"_xcrcise caution ei heo opening allachnrents or on clieking links frons unknm%n senders. Jitttrny Smith Begin forwarder] message: From: Kenneth Baker<kenneeh.g.baktrggrtiarl.com Date: November 15, 2020 at 8:55:40 PM EST To: James Smith tijinttnymustangva(it icloud.uin7=-, ri+��a.us. Klxrn Alderman - Ka1'dennan0,1cva_u1;>, Baker Kenneth <kettrtetlt.�,,.baker<<�gmail.coiii > Cc: Barry Van Meter<barr ,x-anlnetcrtci ,ahoo.corrx-,Jeff Stevens deft; Jason croasdale €jlc.bikes0i icloud,rLontl>. Shawn Graber eshawri,trraharr_fcs;t.us_`° - Subject: Re: November Agenda .pdf As discussed earlier, 1 will the unable to attend tomorrow's meeting, in person due to previously scheduled oul of state commitment. however, I do plait to attend the meeting virtually(via phone)and will coordinate with Jason or you on who to call and when. Thanks for sending the committee members the two budget options. 1 have reviewed each line itern and overall ant satisfied with the proposed budget. In regards to tltc difference between the two, with one including the continuation of the tar-and-chip program. and [lie other not. sty. "vote" is to select option A, which includes the tar and chip program. The Shawneeland maintenance ere", has been managing this program foo years and it is proven to be a cast effective road maintenance program that extends the service life of oui roads. firmly believe that any decision to remove this program is irresponsible~ and will be a disservice to the tesidents ref this community. \"r, Kenneth Baket On Mon. Nov 1.4. 20-20 at 1:57 AIS?James Smith \k rote 1*11 be sending you all n%o niore emails wi0i the atlaclimcnts . The budget packs as they will be available for ,pickup at the office - Along with online with our budget agenda 'Thanks again Ion all your ltelh. 230 Jim Smith-45 From: lames Snm1, 4pmmymustangvaO-icic,ud com Suet: Wednesday.Novembe+ 18.7020 816 AM To: hrn 5mitli-45 Subject f wo Budget nieving Al I ION: Thiti eiri ail originated fro?1'ii U1tl%ide N tltir orgaili/anion. Exerr•ilte.' vaulion i�dell t)petting attachnients of u11 clieking links frroin unkiifm n wiider4. li1lum 5n11111 lit:ell1 ltllmlldcd llwssa gv� lr'ronl James Snllth Ir11f i11}'tl]t1s[trnl'Lirel'1llt;trd.Lt?711- Date: October 29. 2020 at 8.53:04 PM EDT To. h in-�1 a iiilietl'rttl%ahoo.t p-ni z-barl-N Y'a117Pl11 t_4'i i.(!N alll[,l,.ee111)-. Jeff 5tlr vII -Jettlai�s�er l���r��;r�l�►��-c+�ar� Jason croasdaic ;chvkcsvi.lililt Subject. Budget�nleeting— Good c\en Ing all. I llrert �k ith KCV111 IuJaN Ile ShWCd lilt I1Ii}pti sccl huclget +k Itti 1110, I i1 otdd like to 111tCt kw itii each e}f1'r,r1 ti, slur1'c tllc 1)udLcI 111 I eistii1 t-d01c Ills Illeel iIIg PICal,%: Ict illi' kIIle15 r\hcrl is a Lilot I Ii111v W 111CVI Itt l:e, e1VCY I11 1)Ui 1!V1 I I c a great 11 cckCiitl. hiipe It, hCaI f 0111 N01] SOO11. Jill)ill y Sill ith 231 E Jinn Smith-45 From: James Smith <Jimrnyrz-,ustangva@icloud.com� Sent: Friday,November 20, 2020 836 AM To: Jim Smith-35 Subject- Fwd-November Agenda.pdf CAUTION: This email originated from outside your organization. Exercise caution when openin, attachments or on clicking link's 1"rom Unknown senders. Jimmy Smith Begin forwarded message: From: Hugh Van Meter<bUI-ryvanmeter ciz yahoo.com> Date: November 16, 2020 ail 6:43:46 FM EST To: James Sm-Ith <1,iszirnyiztustanL�va((c?icloud.corll>, Jason croasdale< lebikes cticloud.com> Cc: JeffStevens Ctetf higgerdogg iaahoo-co n>, kenneth.L-.bakerCeegmail.cona, Shawn Graber �sllFtcvt . r�ltter[cc tcva.us> Subject: Re: November Agenda .pdi Gentlemen, Unfortunately, I will not be able to attend the meeting. I had to work and am unable to get there. A couple paints from me on the budget. 1. 1 am against a fee increase. With Kevin returning 588,000 and a higher than budgeted income, I believe that we can operate without a fee increase. 2. Tar and Chip. I am against tar and chip this year. We had formerly planned on skipping every other Tar and Chip and use that money to begin paving some of the main roads, Tomahawk, Maple, Tecumseh. This would make the roads more durable, require less maintenance materials and easier to plow in the winter. Originally, this was cancelled due to some emergency patching of roads. but after two rounds of Tar and Chip, the roads should be in good enough shape to last long enough for us to pave. We could get two rounds of paving before needing to do some Tar and Chip again. Barry On Monday, November 15, 2020, 3:19:44 EM EST. Jason croasdale EftcbikesCCi)-icloud.corn> wrote Jimmy As always• thanks so much for getting this info out to us, and early enough for us to evaluate it carefully 1 232 Attachment 2-Current Tipping Fees FY20/21 MSW Landfill Tipping Fees f $ Per Ton MSW Morgan $50.80 82.85 Berkeley $50.80 150 i i Fradere' � 1 FREDERICK COUNTY + + + $50.00 CLARKE COUNTY + + + ci-ke WINCHESTER + 1 + MORGAN COUNTY BERKELEY COUNTY • SHENANDOAH COUNTY + + Shenandoah $54.00 FAUQUIER COUNTY ++ LOUDOUN COUNTY ++ • WARREN COUNTY + JEFFERSON COUNTY + + HARDY COUNTY HAMPSHIRE COUNTY Powered b4 8,q 0G.N e, 233 FY20/21 CDD Landfill Tipping Fees / $ Per Ton CDD $50.80 82.85 $50,80 145 • s ' FfPC�@fl Ci( FREDERICK COUNTY r r $45.00 CLARKE COUNTY r r (I-ke WINCHESTER r r ' MORGAN COUNTY BERKELEY COUNTY • FAUQUIER COUNTY r r LOUDOUN COUNTY till SHENANDOAH COUNTY r r + WARREN COUNTY . • r r JEFFERSON COUNTY r HARDY COUNTY HAMPSHIRE COUNTY Pc-4 by Bing. 9)0,09 , 234 FY20/21 Municipal Waste Tipping Fees / $ Per Ton Municipal 82.85 s li 0 * • RedeRiek WARREN COUNTY $20.00 (` FREDERICK COUNTY [� Clarke _ CLARKE COUNTY 1 ' WINCHESTER i + SHENANDOAH COUNTY + !4Ja rren 00 FAUQUIER COUNTY r MORGAN COUNTY r BERKELEY COUNTY LOUDOUN COUNTY JEFFERSON COUNTY ."1 HARDY COUNTY HAMPSHIRE COUNTY 235 Attachment 2-Proposed Tipping Fees 2020 MSW Landfill Tipping Fees / $ Per Ton MSW $50.80 82.85 $50.80 - 50.8 Fredprck ' 11 MORGAN COUNTY 52.00 BERKELEY COUNTY FREDERICK COUNTY + r U-ke - - - - 11 CLARKE COUNTY fill WINCHESTER + + ■ + SHENANDOAH COUNTY f r + S'�enandoah $5� 00 FAUQUIER COUNTY r+ LOUDOUN COUNTY r+ WARREN COUNTY r + JEFFERSON COUNTY + + HARDY COUNTY HAMPSHIRE COUNTY Powered by B,q 0G.N e, 236 2020 CDD Landfill Tipping Fees J $ Per Ton CDD Mew,-:- $50.80 82.85 $54.80 147 Pr $82.85 Frecienck FREDERICK COUNTY X47.00 j` CLARKE COUNTY WINCHESTER ' MORGAN COUNTY BERKELEY COUNTY ■ 1 1 FAUQUIER COUNTY t • LOUDOUN COUNTY SHENANDOAH COUNTY 1 1 WARREN COUNTY + JEFFERSON COUNTY , i M HARDY COUNTY HAMPSHIRE COUNTY P.-4 by®.ng. Mc-N , 237 2020 Municipal Waste Tipping Fees / $ Per Ton Municipal 82.85 � : lr 0 $82.85 Frederick i M WARREN COUNTY $22'00 FREDERICK COUNTY r CLARKE COUNTY i Clarke WINCHESTER . SHENANDOAH COUNTY r FAUQUIER COUNTY $0'00 MORGAN COUNTY i BERKELEY COUNTY LOUDOUN COUNTY E JEFFERSON COUNTY i HARDY COUNTY HAMPSHIRE COUNTY 238 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Resolution Honoring LeeAnna D. Pyles On Her Retirement Attachments: BOS 12-09-20RetireeResolution-Pyles.pdf 239 'r RESOLUTION HONORING r LEEANNA D. PYLES ,tea ■ ON HER RETIREMENT WHEREAS,LeeAnna D.Pyles,Director of Public Safety Communications,will retire after more than seventeen years of outstanding and meritorious service to Frederick County and its citizens; and WHEREAS, LeeAnna began her career with Frederick County on October 1, 2003, and served as Operations Supervisor; and WHEREAS, in recognition of her excellent skills, professionalism, and commitment LeeAnna was promoted to Director of Public Safety Communications in 2006; and WHEREAS, during her tenure LeeAnna excelled at bringing innovative ideas and technological advances such as Text-to-911 to the department and coordinated with five other jurisdictions to create the Northern Virginia Emergency Preparedness Team, and WHEREAS, throughout her many years of service, LeeAnna has served the people of this County with fairness and dedication: THEREFORE BE IT RESOLVED, that we, the Members of the Board, do hereby extend to LeeAnna our sincere and grateful appreciation for her dedicated service to the Public Safety Communications Department and to Frederick County, our congratulations on her well-earned retirement, and our best wishes to for continued success,happiness, and good health in the years to come. ADOPTED this 9th day of December 2020. Charles S. DeHaven,Jr. Robert W.Wells Chairman Opequon District Supervisor Shawn L. Graber J.Douglas McCarthy Back Creek District Supervisor Gainesboro District Supervisor Blaine P.Dunn David D. Stegmaier Red Bud District Supervisor Shawnee District Supervisor Judith McCann-Slaughter Kris C. Tierney Stonewall District Supervisor Clerk 240 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Resolution Honoring Dennis D. Linaburg On His Retirement Attachments: BOS12-09-20RetireeResolution-Linaburg.pdf 241 'r RESOLUTION HONORING r DENNIS D. LINABURG ,tea ■ ON HIS RETIREMENT WHEREAS,Dennis D.Linaburg,Frederick County Fire Chief,will retire after more than thirty years of outstanding and meritorious service to Frederick County and its citizens; and WHEREAS, Denny began his career on October 16, 1990, serving as a Firefighter and then as Assistant Fire Marshal beginning in November 1994; and WHEREAS, as a result of continued diligent work and demonstrated ability, he advanced to positions of increasing responsibility, and in April 1998 was named Fire Marshal and later designated as Battalion Chief; and WHEREAS, in recognition of his excellent skills, professionalism, and commitment, Denny was reclassified as Deputy Chief in December 2003 and then promoted to Fire Chief in February 2011; and WHEREAS, throughout his many years of service, Denny was credited with improving the relationship with volunteer companies, creating a positive working environment, and establishing a web-based scheduling system and during his tenure has served the people of this County with fairness and dedication: THEREFORE BE IT RESOLVED,that we,the Members of the Board,do hereby extend to Denny our sincere and grateful appreciation for his dedicated service, our congratulations on his well-earned retirement, and our best wishes to for continued success,happiness, and good health in the years to come. ADOPTED this 9th day of December 2020. Charles S.DeHaven,Jr. Robert W. Wells Chairman Opequon District Supervisor Shawn L. Graber J. Douglas McCarthy Back Creek District Supervisor Gainesboro District Supervisor Blaine P. Dunn David D. Stegmaier Red Bud District Supervisor Shawnee District Supervisor Judith McCann-Slaughter Kris C. Tierney Stonewall District Supervisor Clerk 242 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Resolution Honoring Stephen E. Richman On His Retirement Attachments: BOS 12-09-20RetireeResolution-Rich man.pdf 243 'r RESOLUTION HONORING r STEPHEN E. RICHMAN ,tea ■ ON HIS RETIREMENT WHEREAS, Stephen E. Richman,Maintenance Supervisor,will retire after more than thirteen years of outstanding and meritorious service to Frederick County and its citizens; and WHEREAS, Steve began his career with Frederick County on February 1,2007; and WHEREAS, as a result of continued diligent work and demonstrated ability, he advanced to positions of increasing responsibility, managing operations at nine County-owned properties; and WHEREAS, Steve was noted for taking pride in all aspects of his job and was responsible for coordinating improved preventive maintenance procedures at the County Administration Building, the Public Safety Building, and at remote fire and rescue stations; and WHEREAS, Steve received the Employee of the Month Award in January 2013 and throughout his many years of service,has served the people of this County with fairness and dedication and: THEREFORE BE IT RESOLVED, that we, the Members of the Board, do hereby extend to Stephen our sincere and grateful appreciation for his dedicated service to the Maintenance Department and to Frederick County, our congratulations on his well-earned retirement, and our best wishes to for continued success,happiness, and good health in the years to come. ADOPTED this 9th day of December 2020. Charles S.DeHaven,Jr. Robert W. Wells Chairman Opequon District Supervisor Shawn L. Graber J.Douglas McCarthy Back Creek District Supervisor Gainesboro District Supervisor Blaine P. Dunn David D. Stegmaier Red Bud District Supervisor Shawnee District Supervisor Judith McCann-Slaughter Kris C. Tierney Stonewall District Supervisor Clerk 244 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Resolution Honoring James F. Whitley On His Retirement Attachments: BOS 12-09-20RetireeResolution-Whitley.pdf 245 'r RESOLUTION HONORING r JAMES F. WHITLEY ,tea ■ ON HIS RETIREMENT WHEREAS, James F. Whitley, Superintendent of the Northwestern Regional Adult Detention Center, will retire after more than eight years of outstanding and meritorious service to Frederick County and its neighboring jurisdictions and citizens; and WHEREAS,Jim began his career as Superintendent on August 13, 2012; and WHEREAS, during his tenure,Jim was successful in achieving great rapport among the employees successfully filling all open positions with qualified applicants and was commended for revamping security procedures and fostering improved morale and operations; and WHEREAS,in recognition of his excellent skills,leadership abilities,and commitment to service,Jim was appointed to serve on the Board of Directors for the Skyline Regional Criminal Justice Academy in July 2017 and was nominated in 2020 for the Virginia Association of Regional Jails Superintendent of the Year Award; and WHEREAS, throughout his many years of service,Jim has served the people of this County and its partnering jurisdictions with fairness, professionalism and dedication: THEREFORE BE IT RESOLVED, that we, the Members of the Board, do hereby extend to Jim our sincere and grateful appreciation for his dedicated service, our congratulations on his well-earned retirement, and our best wishes to for continued success,happiness, and good health in the years to come. ADOPTED this 9th day of December 2020. Charles S. DeHaven,Jr. Robert W. Wells Chairman Opequon District Supervisor Shawn L. Graber J.Douglas McCarthy Back Creek District Supervisor Gainesboro District Supervisor Blaine P. Dunn David D. Stegmaier Red Bud District Supervisor Shawnee District Supervisor Judith McCann-Slaughter Kris C. Tierney Stonewall District Supervisor Clerk 246 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Request from the Commissioner of the Revenue for Refunds and Supplemental Appropriations 1. Toyota Lease Trust — $6,068.29 2. Undisclosed Taxpayer— Disabled Veteran's Relief— $10,436.99 Attachments: BOS 12-09-20Req uestForRefu nds.pdf 247 COUNTY OF FREDERICK eArt Roderick B. Williams County Attorney 540/722-8383 `w. Fax 540/667-0370 E-mail rwillia@fcva.us MEMORANDUM TO: Frederick County Board of Supervisors CC: Kris Tierney, County Administrator FROM: Roderick B. Williams, County Attorney DATE: December 1, 2020 RE: Commissioner of Revenue Refund Requests Attached, for the Board's review, are requests to authorize the Treasurer to credit the following entities: 1. Toyota Lease Trust— $6,068.29 2. Undisclosed Taxpayer—Disabled Veteran's Relief— $10,436.99 Attachments 107 North Kent Street • Winchester, Virginia 22601 248 COUNTY OF FREDERICK -r Roderick B. Williams County Attorney 540/722-8383 Fax 540/667-0370 E-mail rwillia@fcva.us MEMORANDUM TO: Seth T. Thatcher, Commissioner of the Revenue Frederick County Board of Supervisors CC: Kris Tierney, County Administrator FROM: Roderick B. Williams, County Attorney DATE: December 1, 2020 RE: Refund—Toyota Lease Trust I am in receipt of the Commissioner's request, dated November 5, 2020, to authorize the Treasurer to refund Toyota Lease Trust the amount of$6,068.29, for personal property taxes for 2018, 2019 and 2020 and vehicle license fees for 2018, 2019 and 2020. This refund resulted from normal proration of vehicle taxes where vehicles financed by this company were either sold or moved from this locality. Additionally, a portion of this refund represents pre-payment of taxes as leasing companies often pay the entire year in June. The Commissioner verified that documentation and details for this refund meet all requirements. Pursuant to the provisions of Section 58.1-3981(A) of the Code of Virginia(1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memorandum. Attachment 107 North Kent Street • Winchester, Virginia 22601 249 ,f reberick wuntp, 'Virginia OFFICE OF COMMISSIONER OF THE REVENUE W r 107 North Kent Street P.O.Box 552 U49f HA T1 Winchester VA 22601 Winchester VA 22604-0552 seth.thatcher(cDfcva.us www.fcva.us/cor SETH T.THATCHER Phone: 540-665-5681 COMMISSIONER Fax: 540-667-6487 November 5, 2020 TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Kris Tierney, County Administrator FROM: Seth T. Thatcher, Commissioner of the Revenue RE: Exoneration - Toyota Lease Trust Please approve a refund of$6,068.29 for exoneration of vehicle personal property taxes and vehicle license fees for 2018, 2019 and 2020 in the name of Toyota Lease Trust. This represents the accumulation of multiple exonerations for vehicles of various individuals leased through 2020 which were either sold or moved out during this period and are the result of normal proration. Additionally, a portion of the refund represents pre-payment of taxes as leasing companies often pay the entire year's taxes in June. To comply with the requirements for the Treasurer to issue this refund, Board action is required. The Commissioner's staff has verified all required data, and the paperwork is in the care of the Commissioner of the Revenue. Please also approve a supplemental appropriation for the Finance Director on this request. Exoneration is $6,068.29. 250 Data: 10/30/20 Cash Register: COUNTY OF rR%DERICX Time: 10:22:06 T1- Cashier, Cashier: Total Transactions:. 726 Ln Cuatomar Name: TOYOTA LEASE TRUST customer Transactions: 20 N --------------------- Options: 2-Zdit 4-Delete 5+Vier¢�c n�Ei9�rysRy=- ❑pt- ______ La Trina *a,r-r un .'-rw♦' sa.- so r..Jrnr•• •i •.•. ',_--iii PP2018 1 00615680254 $208.58- $.00 PP2018 2 00631040005 $428.31- 8.00 424.34- JCC PP2019 3 01317060143 8475.68- 5.00 $475.68- PP2019 4 01311060144 $475.57- 8.00 $475.67- PP2019 5 01317000233 5111.99- $.00 6711.99- ry�rJ 9. �. PP2019 6 01317060234 $711.99- $.00 W HMO 00637920047 - .03- PP2020 B 00637920048 $89.20- $.00 089.20- PP2020 y 00637920052 $$63.66- $.00 $263.66- PF2020 10 00637920053 $383.94- $-DD $363.44- PP2020 11 00637920054 ;383,94- 4.00 $383.34- PP2020 12 00637920056 681.00- 4.00 $81.00- multiple Pages Total Paid ; $6,060.29 F3®ExJ t F14-show Map# F15-sho_• Balance FIB-Sart-Entered F21=CmdLine FID-Attach Irate: 10/30/20 Cash R■gistere COUNTY OF FREDERICK Time: 10:22:00 Cashier; � Total Transactions: 726 Customer Name: TOYOTA LEASE TRUST Customer Transactions: 20 Options: 2-Fdit 4-Delat6 5-View AT+ nTr XXJLM ma Zr-r HQ PF2020 13 OD637920127 0652.46- S.00 $652.46- PP2020 14 00637920128 $652.45- $.00 8652.45- _ PP2020 15 00637920194 5304.36- $.00 $304.36- VL2016 16 0213342 001 $2.5.00- .00 $25.00- VL2019 17 0163388DOOl - 0.d $25-00- VL2019 18 DIS34330001 $25,00- $.00 $25,00- VL2D20 19 D4763650001 425.00- $.00 625.OD- 5V. VL2020 20 04764020001 $25,00- $.00 $25.00- xultlpla Pages Total Paid : 66,Q68.29 F3-Exit Eld-Show Yap# rl5-show Balance F16-Sort-Entered F21-CmdLine r24^Attach v COUNTY OF FREDERICK -r Roderick B. Williams County Attorney 540/722-8383 Fax 540/667-0370 E-mail rwillia@fcva.us MEMORANDUM TO: Seth T. Thatcher, Commissioner of the Revenue Frederick County Board of Supervisors CC: Kris Tierney, County Administrator FROM: Roderick B. Williams, County Attorney DATE: December 1, 2020 RE: Refund—Undisclosed Taxpayer—Disabled Veteran's Relief I am in receipt of the Commissioner's request, dated November 19, 2020, to authorize the Treasurer to refund a taxpayer the amount of$10,436.99 from 2015 through 2020 for real estate taxes, based on proper filing of proof of 100%permanent and total disability directly due to military service, as required under the Virginia Code change as a result of the Constitutional amendment that took effect for 2011. This refund applies to the Veteran's principal residence. Taxpayer's name cannot be made public because of applicable legal requirements as to privacy, but is known to the Commissioner and the Treasurer on a confidential basis. Pursuant to the provisions of Section 58.1-3981(A) of the Code of Virginia(1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memorandum. Attachment 107 North Kent Street • Winchester, Virginia 22601 252 ,f reberick wuntp, 'Virginia OFFICE OF COMMISSIONER OF THE REVENUE W r 107 North Kent Street P.O.Box 552 U49f HA T1 Winchester VA 22601 Winchester VA 22604-0552 seth.thatcher(cDfcva.us www.fcva.us/cor SETH T.THATCHER Phone: 540-665-5681 COMMISSIONER Fax: 540-667-6487 November 19, 2020 TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Kris Tierney, County Administrator FROM: Seth T. Thatcher, Commissioner of the Revenue RE: Exoneration (Name withheld -Veteran's Exemption - CONFIDENTIAL) Please approve a refund of$10,436.99 for exoneration of real estate taxes from 2015 through 2020 for a 100% permanently and totally service-connected disabled veteran. This refund applies to the Veteran's principle residence and is supported by the Veterans Administration official documentation that has been provided to us. To comply with the requirements for the Treasurer to issue this refund, Board action is required. The Commissioner's staff has verified all required data, and the paperwork is in the care of the Commissioner of the Revenue. Please also approve a supplemental appropriation for the Finance Director on this request. Exoneration is $10,436.99. 253 LO N Date_ 1:/16120 Cash Register: COUNTY OF FREDERICK Time: 12:01.08 Cashier: Total Transactions= 208 Customer Name: Customer Transactions: 12 Options: 2=Edit 4-Delete 5-View Dent Frans ticket No. T'j;5 Amount Penal_Ly/Int Amount 12aij 8:2015 1 00365170001 510.82- 3.00 $10.82- ' ¢r1 RE2015 2 00305170002 $973.00- $_00 $973.06- 7� d o� RE2016 3 00301830001 $1,042.50- $.00 $1,042.50- @� RE2016 4 00301830002 $1,042.50- $.00 $1,042.50- � . vGr RE2017 5 00304460001 $1,041.30- $.00 $1,041.30- {{]] / n RE2017 6 00304460002 $1,041.30- $-00 $1,041.30- aG.2. ia[� RE2018 7 60304980601 $1,058.66- $.00 $1,058.66- RE2018 0 00304980002 $1,058.65- $.00 51,058.65- ps Ili ■, I RE2019 9 00308690001 $1,037.30- 5.00 $1,037.30- R'e2019 10 00308690002 $1,037.30- $.00 $1,037,30- RE2020 11 06205720001 $580,50- $.00 5580.50- Gj ~ RE2020 12 00310156001 5513.16- $.00 $513.16- 0 Total Paid $16,436.99 F3-Exit F14-Show Map# F15-Show Balance F18=Sort-Entered F21-CmdLine Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Acknowledgement of Receipt of Certified Copies of Abstract of Votes from the General Election of November 3, 2020 Attachments: BOS 12-09-20Certifi ed Cop iesAbstractOfVotes202O.pdf 255 COUNTY of FREDERICK Kris C. Tierney County Administrator 540/665-6382 Fax: 540/667-0370 E-mail: ktierney�fcva.us MEMORANDUM TO: Board of Supervisors FROM: Kris C. Tierney, County Administrator DATE: December 1, 2020 RE: Certified Copies of the Abstracts of Votes from 2020 General Election In compliance with Virginia Code Section 24.2-675, the Frederick County Electoral Board has provided the attached certified copies of the Abstracts of Votes from the November 3, 2020, General Election to be recorded in the minutes. It is requested the Board of Supervisors take action to acknowledge receipt of the certified copies at their meeting of December 9, 2020. KCT/tj p Attachments 107 North Kent Street • Winchester, Virginia 22601 256 ABSTRACT of VOTES Cast in FREDERICK COUNTY,VIRGINIA at the 2020 November General Election held on November 03, 2020 for, President and Vice President NAMES OF CANDIDATES ON THE BALLOT TOTAL. VOTES RECEIVED (IN FIGURES) Donald J.Trump - Republican 30558 Joseph R. Biden - democratic 17207 Jo Jorgensen - Libertarian 781 Total Write-In votes [From Write-Ins Certifications] 157 [Valid Write-Ins+ Invalid Write—ins=Total Write In Votes] Total Number of Overvotes for Office 16 We,the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election 'held on November 03, 2020, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the President and Vice President. Given under our hands this day of t✓� r d r Chairman fir`' Vice Chairman ff e , Secretary Acting Secretary 257 ABSTRACT & VOTES Cast in FREDERICK COUNTY. VIRGINIA at the 2020 November General Election held on November 03, 2020 for. Member United States Senate NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED (IN FIGURES) Daniel M. Gaffe Republican 29940 Mark R. Warner - Democratic 17962 Total Write-In votes [From Write-Ins Certifications] 44 [Valid Write-Ins + Invalid Write—ins =Total Write In Votes] Total Number of Over-votes for Office 9 We, the undersigned Electoral Board, upon examination of the official records deposited with the Cleric of the Circuit Court of the election held on November 03, 2020,do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Member United States Senate. Given under our hands this day ofQ Chairman Vice Chairman Secretary Acting Secretary 258 ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2020 November General Election held on November 03, 2020 for, Member House of Representatives District: 10 NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED (IN FIGURES) Aliscla N. Andrews - Republican 30871 .Jennifer T, Wexton - Democratic 16935 Total Write-In votes [From Write-Ins Certifications] 46 [Valid Write-Ins+ invalid Write—ins= Total Write In Votes] Total Number of Overvotes for Office 7 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 03, 2020, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Member Nouse of Representatives. Given under our hands this JPA_ day of r y�[/ I er Chairman Vice Chairman AC,el- , Secretary Acting Secretary 259 ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2020 November General Election held on November 03, 2020 for, Member House of Delegates District: 029 NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED (IN FIGURES) William D. "Bill"Wiley - Republican 19445 Irina B_ Khanin - Democratic 8570 Total Write-In votes[From Write-ins Certifications] 39 [Valid Write-Ins + Invalid Write—ins=Total Write In Votes] Total Number of Overvotes for Office 6 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held an November 03,2020, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Member House of Delegates. Given under our hands this da of I � d g 6) Y " •. = Chairman l , Vice Chairman I*" , Secretary Af , Acting Secretary 260 ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2020 November General Election held on November 03,2020 for, Member Board of Supervisors District=SHAWNEE DISTRICT NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED (IN FIGURES) David D.Stegmaier 4013 Richard D. Kennedy 2940 Total Write-In votes[From Write-Ins Certifications] 67 [Valid Write-Ins+ Invalid Write—ins=Total Write In Votes] Total Number of Overvotes for Office 2 We,the undersigned Electoral Board,upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 03, 2020, do herby certify that the above is a trace and correct Abstract of Votes at the said election and do,therefore, determine and declare that the following person(s)has received the greatest number of votes cast for the Member Board of Supervisors. David D. Stegmaier ,r F Given under our hands this ` day of OVZe� tai �VAChairman Vice Chairman Secretary t Acting Secretary L 261 ABSTRACT of VOTES Cast in the Town of MIDDLETOWN in FREDERICK COUNTY,VIRGINIA at the 2020 November General Election held on November 03,2020 for, Mayor District: MIDDLIETOWN NAMES OF CANDIDATES ON THE BALLOT TOTAL. VOTES RECEIVED (IN FIGURES) Charles H. Harbaugh IV 600 Total Write-In votes [From Write-Ins Certifications] 12 [Valid Write-Ins+ Invalid Write—ins=Total Write In Votes] Total Number of Overvotes for Office 0 We, the Undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on 'November 03, 2020,do herby certify that the above is a true and correct Abstract of Votes at the said election and do,therefore,determine and declare that the following person(s)has received the greatest number of votes cast for the Mayor. Charles H. Harbaugh IV Given under our hands this day of Chairman , Vice Chairman Secretary Acting Secretary 1 262 ABSTRACT of VOTES Cast in the Town of MIDDLETOWN in FREDER}CK COUNTY, VIRGINIA at the 2020 November General Election held on November 03,2020 for, Member Town Council District: MIDDLETOWN NAMES OF CANDIDA TES ON THE BALLOT TOTAL VCTES RECEIVED (IN FIGURES) Stephanie A. Mitchell 362 Shayla S. Rickard 351 Carolyn S. Aiiff 323 Diane H. Newman-Frye 116 Total Write-In votes [From Write-Ins Certificaticns] 10 [Valid Write-Ins+ Invalid Write—ins =Total Write In Votes] Total Number of Overvotes for Office 0 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 03, 2020, do herby certify that the above is a true and correct Abstract of Votes at the said election and do,therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member Town Council. 1. Steohanie A. Mitchell 2. Shayla S. Rickard 3. Carafyn S. All Given under our hands this /0 day cif z t_104 ev , 2 S/ Chairman Vice Chairman 1� Secretary Acting Secretary ,v 263 ABSTRACT of VOTES Cast in the Town of STEPHENS CITY in FREDERICK COUNTY, VIRGINIA at the 2020 November General Election held on November 03, 2020 for. Member Town Council District: STEPHENS CITY NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED (IN FIGURES) Christine D. Stevens 479 Ronald L. Bowers 471 Julia L. Young 377 Total Write-In votes[From Write-Ins Certifications] 42 [Valid Write-Ins+ Invalid Write-ins= Total Write In Votes] Total Number of Overvotes for Office 0 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 03, 2024.do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member Town Council. 7. Christine D.Stevens 2. Ronald L_ Bowers 3. Julia L.Young Given tinder our hands this day of QV - Chairman Vice Chairman .J01. Secretary 011 , Acting Secretary 264 ABSTRACT of REFERENDUM VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2020 November General Election held on November 03, 2020 for, Constitutional Amendment #1 Should the Constitution of Virginia be amended to establish a redistricting commission. consisting of eight members of the General Assembly and eight citizens of the Commonwealth, that is responsible for drawing the congressional and state legislative districts that will be subsequently voted on, but not changed by, the General Assembly and enacted without the Governor's involvement and to give the responsibility of drawing districts to the Supreme Court of Virginia if the redistricting commission fails to draw districts or the General Assembly fails to enact districts by certain deadlines? [Yes ONo QUESTION RESPONSE TOTAL VOTES RECEIVED (IN FIGURES) Total YES votes 32620 Total NO votes 13440 Total Number of Over-votes for Question 5 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 03, 2020, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the proposed referendum. Give n r lr hands this C./ day of ov4ff, �-1 0�7--g 01^J4 L Chairman Vice Chairman Secretary t 0 } ° t�rZ , Secretary, Electoral Board 265 ABSTRACT of REFERENDUM VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2020 November General Election held on November 03, 2020 for, Constitutional Amendment #2 Should an automobile or pickup truck that is owned and used primarily by or for a veteran of the United States armed forces or the Virginia National Guard who has a one hundred percent service-connected, permanent, and total disability be free from state and local taxation? []Yes []No QUESTION RESPONSE TOTAL VOTES RECEIVED (W FIGURES) Total YES votes 42470 Total NO votes 5105 Total Number of Overvotes for Question 5 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 03, 2020,do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the proposed referendum. Given itwier.our hands this 1(/ day of o ke.1- Chairman r Vice Chairman I - -/]� � , Secretary Secretary, Electoral Board 3 266 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Request for Approval to Conduct Rabies Clinics Attachments: BOS 12-09-20BoardRequestLetterOnRabiesClinics.pdf 267 COUNTY of FREDERICK Kris C. Tierney County Administrator na 540/665-6382 Fax: 540/667-0370 E-mail: ktierney�fcva.us December 10, 2020 Colin Greene, MD, MPH Health Director Lord Fairfax Health District 107 North Kent Street, Suite 201 Winchester, Virginia 22601 Dear Dr. Greene: The Board of Supervisors of Frederick County deems that there is a need to hold two Rabies Clinics during 2021 at the Frederick County Esther Boyd Animal Shelter. The clinics are tentatively scheduled for May and October of 2021. This need is based on the high incidence of Rabies in the county, the high rate of unvaccinated animals in the county, and the barrier of transportation and cost to the citizens of the county to have their animals vaccinated. Thus, the Board requests that the Health Department approve such clinics for the sole purpose of Rabies vaccination. Again, thank you for your cooperation in advance. With kindest regards, I am Sincerely, Kris C. Tierney County Administrator KCT/kco cc: file 107 North Kent Street • Winchester, Virginia 22601 268 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Addition to the Legislative Agenda from Supervisor Dunn Concerning Limiting To Three Years Any Refund of Bank Franchise Taxes Because of Bank Mistakes Attachments: BOS12-09-20RequestForAdditionToLegislativeAgenda.pdf 269 From: Blaine P. Dunn Sent:Wednesday, December 2, 2020 11:36 AM To:Chuck Dehaven; Kris Tierney;Jay Tibbs Cc: Seth Thatcher Subject: Fw: Bank Franchise Tax-BB&T(Truist) Bank- Legislative Agenda Dear Chuck, Kris, and Jay, I would like the Board to consider adding to the legislative agenda a bill to limit any refund of bank franchise taxes because of bank mistakes to three years. As you can see in the attached document and email below, BB&T made a mistake on their assessment and then 6 years later wanted a significant refund. That refund has a direct effect on county dollars which can be used to meet other needs. I realize that the General Assembly will only have a short session, but including this on the legislative agenda will give the Commissioner of the Revenue the opportunity to work with the General Assembly to revise and modify current law. Thank you for your consideration. Blaine Blaine P. Dunn Frederick County Board of Supervisors Red Bud District 115 Bedford Drive Winchester, VA 22602 270 r` N COMMONWEALTH of 'VIRGINIA Department of Taxation TO: Commissioners of the Revenue & Other Local Officials FROM: C. Keven Wright Director of Special Taxes and Services SUBJECT: Baak Franchise Tax Refunds for Branch Banking and Trust Company Tax Years 2012-2014 DATE: February 27, 2020 1 wanted to mare you aware of a large refund request that may impact your locality. Branch Banking and Trust Company filed revised Bank Franchise Tax (BFT) returns for tax years 2412 through 2014. Virginia Tax conducted an audit of the amended returns. Branch Banking and Trust Company appealed the audit to the Tax Commissioner. The ruling is attached for your .review. The table below indicates the original refunds requested and the approved refunds, exclusive of interest, based on the Determination. Original Refund Adjusted Amended Requested Refund 2012- 2013 2414- j Total_ Attached you will find a Local Tax Apportionment Schedule for 2012—2014, with the Department's computation of the local refunds. If you have questions, please contact Becky Akers at Save Tlme,Go Online-Visit www,tax.virginia.gov N ti N ]MMONWEALTH of VIlR(IINIA Department of Taxation October 1, 2019 Mr. David K Vistica Washington National Tax Deloitte Tax LLP 555 121h Street, N-W., Suite 400 Washington, D.C. 20004 Re: § 58.1-1824 Application_ Bank Franchise Tax Branch Banking and Trust Company Dear Mr. Vistica-. This is in response to your letter in which you seek correction of the bank franchise tax(BFT) assessments issued to Branch Banking and Trust Company (the "Bank°) for the 2013 and 2014 tax years and protective claim for refund for the 2412 through 2014 tax years. I apologize for the delay in responding to your appeal. FACTS For the tax years at issue, the Bank had investments in numerous subsidiaries that were reported in the Bank's official report of condition (the "Call Report"). The Bank timely filed arnanded BFT returns for the taxable years at issue, reporting a significant increase in its deduction for retained earnings and surplus of subsidiaries and requested refunds. Under review, the Department requested additional documentation concerning the deductions for the surplus of subsidiaries. Based on the additional documentation, the Department granted deductions that were less than originally claimed. The Department also increased taxable capital on the 2014 return. The refunds were denied and assessments were issued for the 2013 and 2014 tax years. The Bank filed a protective claim for refund, contending it had correctly reported its capital on the 2414 return and the deductions on its amended returns. The Bank also asserts the Department assessed the 2013 tax year beyond the statute of limitations. Further, if relief is not granted on the issue of the deduction, the Bank 0 Virginia Internet Filing and Payment for Businesses and Individuals WW W.TAx.VIRGIwiA.aav co ti N Mr. David M. Vistica October 1, 2019 Page 2 claims the Department failed to allow a historic rehabilitation. tax credit to which it was entitled. DETERMINATION Statute of Limitabons Pursuant to 'Virginia Code § 581-104, the Department generally has authority to issue an assessment within three years of the due date of a timely tiled retum. Under Virginia Code§ 58.1-1207, the 2013 BFT return was due March 1, 2013. Thus, the Department had until March 1, 2016, to issue an assessment. The 2013 assessment was issued in February 2017, 'beyond the statute of limitations, Total Eguity Capital. The BFT is imposed on the net capital of a bank. Virginia Code § 5B.1-1205 provides the computation for determining a bank's net capital. There is no provision under Virginia statute that requires or permits banks to combine capital among affiliated banks for purposes of determining its BFT liability. instead, each bank must mare a separate determination of its capital. For the 2014 tax year, the Department adjusted the Bank's "total equity capital" to equal the amount reported on the Call Report. While Title 23 of the Virginia Administrative Code (VAC) 10-330-20 B 7 starts the BFT computation with total equity capital as reported on the Gall Report, the Department has recognized that changes in United States Generally Accepted Accounting Principles (GAAP) and federal banking regulations have included Items reported in a bank's equity beyond those items identified in Virginia's statute. See Public Document(P.D.) 05-165 (12/512005). Under Virginia Code § 58.1-1245, the computation of net capital begins "by adding together its capital, surplus, undivided profits and one half of any reserve for loam losses net of applicable deferred tax . . . ." Title 23 VAC 10-330-20 defines "gross capital"to mean "the total of capital stack, surplus, and undivided profits and one half of any reserve for loan losses net of applicable deferred tax . . . ." Under the regulation, the gross capital of a bank is computed by adding the following accounts as reported on the Call Report. (1) preferred stock, (2) common stock, (3) surplus, (4) undivided profits and reserve for contingencies and other capital reserves, and (5) 50% of reserve for loan losses reduced by deferred tax. Under Virginia's regulation, any amounts not included in these five categories are not included in a bank's computation of total equity capital. Nt ti N Mr. David M. Vistica October 1, 2019 Page 3 For the 2012 through 2014 tax years, the Bank included "noncontrolling (minority) interests in consolidated subsidiaries" in computing its total equity capital reported on its Call Reports. The Bank argues this line was created as a result of the reclassification of liabilities related to minority interests in relegated entities from the liability section of the balance sheet. According to the Bank, it was required to report a lower-tiered subsidiary as a noncontrolling interest because it was held outside the consolidated group included in the Call Report. Financial Accounting Standards Board (FASB) Statement No. 160 made a number of amendments to Accounting Research Bulletin (ARB) 51 with regard to consolidating financial statements of related entities. Included in the amendments was a change in the way noncontrolling interests in other entities were reported in the financial statements. Instead of reporting the noncontrolling or minority interests in the liability section of the balance sheet, FASB Statement No. 160 began requiring entities to report noncontrolling interests in the consolidated statement of financial position with equity but separate from the parent's equity. Under the provisions of FASB Statement No. 150, the total equity capital reported on the Call Report included a separate item in its equity section for "noncontrolling (minority) interests in consolidated subsidiaries." The description of the equity accounts included in determining a bank's capital subject to BFT does not include noncontrolling or minority holdings in a subsidiary. Deduction for Surplus Under GAAP, banks are required to include majority-owned subsidiaries i;n a consolidated Call Report. Accordingly, a Call Report filed by a bank may include the bank and its subsidiaries. Before consolidation, a parent bank will include the investment in its subsidiary as an asset. The subsidiary reports a corresponding equity owned by the parent bank in the equity section of its balance sheet. When the entities are consolidated, ars elimination adjustment is made to offset the intercompany transaction. In the elimination, the parent bank's asset will be offset by the subsidiary's equity owned by the bank. Virginia Cade § 58.1-1206 A 4 permits a deduction equal to the "amount of retained earnings and surplus of subsidiaries to the extent included in the gross capital of the bank." Title 23 VAC 1€1-330-30 E explains that the intent of the deduction is to remove the amount of increase in the bank's recorded investment ire its subsidiaries resulting from undistributed earnings of such subsidiaries from the gross capital of a bank. This reduces the possibility that the bank would be taxed on the activities of its subsidiaries. Under the regulation, the deduction is limited to the amount included in gross capital that represents the undistributed earnings of its subsidiaries during the period of the bank's investment in such subsidiaries. r` N Mr. David M. Vistica October 1, 2019 Page 4 For reporting purposes, the regulatory requirements applicable to the Call Report conform to GAAP. Under ARB No. 51, retained earnings of a purchased subsidiary at the date of acquisition are not included in consolidated financial statements. Consequently, the only undistributed earnings of a subsidiary that should be included in a bank's consolidated financial statement would be the subsidiary's retained earnings during the period of the bank's investment. Such increases are generally reflected in a subsidiary's undivided profits or retained eamings. In some instances, however, the increase may be reflected in the subsidiary's surplus. As such, the deduction is permitted for the subsidiary's retained earnings and surplus. Pursuant to Title 23 VAC 10-330-20 B, "surplus" is defined as the amount shown on the Cap Deport including "reserves for contingencies and other capital account reserves." For purposes of the Call Report, the surplus account includes capital contributions, adjustments arising From treasury stock transactions, and any amount received for common stock in excess of its par value. Unlike retained earnings, a subsidiary's surplus at the date of acquisition is not eliminated in consolidated financial statements under GAAP. Consequently, the clear language of the statute permits a deduction for any amount of a subsidiary's surplus included in the Call Deport of a bank, Such surplus, including reserves,treasury stock, and amounts paid in excess of par, should be readily identifiable on the subsidiary's year end financial statements. See P.D. 06-69 (8/18/2006). The Department denied the deductions for surplus because Title 23 VAC 10- 330-30 E restricts the deduction to undistributed earnings. In addition, the deduction reported on the 2414 return far exceeded the amount reported on the Call Report. The term "undistributed earnings" is not defined for BFT purposes. Generally, the term "undistributed earnings" is used along with a number of terms to describe retained earnings, which are earnings or profits that are not paid as distributions to the entity's owners. The Virginia Supreme Court has used the terms "undistributed earnings" and "retained earnings" interchangeably. See Segall f v. Segaloff, 59 Va. Cir. 55, 2002 Va. Cir. LEXIS 131 (2002). Virginia Code§ 58.1-1206, however, permits a deduction for surplus in addition to retained or undistributed earnings. See also P.D. 06-69 (8118/2006). As to the amount of the deduction claimed by the Bank, Virginia Corte § 58.1- 1206 A 4 limits the deduction to the extent retained earnings and surplus are included in the gross capital of the bank. In conjunction with its review, the Department requested the Bank to provide a reconciliation of its deduction to amounts reported on co ti N Mr. David M. Vistica October 1, 2419 Page 5 the Calk Report. The reconciliation provided by the Bank indicated that a significant amount of the deduction for retained earnings and surplus claimed on its amended returns had been eliminated before being reported on the Call Reports. In accordance with the statute, the Bank would not be permitted to deduct retained eamings and surplus not included in gross capital. Historic Rehabilitation Tax Credit In 2009, the Bank received a Historic Rehabilitation Tax Credit(the "Credit") from a pass-through entity. In subsequent years, the Bank became eligible to claim additional Credits received through various pass-through entities. Under Virginia Code § 58.1-339.2, any individual, trust, estate, or corporation is entitled to the Credit equal to 25% of e;igible expenses. Credits granted to partnerships are allocated to the partners either in proportion to their ownership interest or as agreed. The credit may be carried over for up to 10 tax years. As permitted under the statute, the portion of the Credit that was not used on the 2014 BFT return was carried forward to 2011 and 2012. Credits earned in subsequent taxable years were likewise carried forward to 2012, 2013 and 2014 and claimed on the Bank's original BI=T returns. When the Bank fled amended returns, the state BI=T tax liability was reduced to $0. As a result, the Bank had no BFT liability on which to apply the Credits that had been carried forward. Thus, the Bank did not report any Credit on the amender retums. The Bank asserts the Department has not reflected available Credits against the assessments made for the 2013 and 2014 tax years. A review of the audit reports confirms the Department failed to adjust Credit carryovers to reflect the full amounts that were eligible to be claimed in its audit findings and resuiting assessments. When the Bank amended its deduction of retained earnings, it also amended its claims for the Credit in accordance with the resulting state BFT liability. Because the Credit carryovers were amended, the Department was obligated to adjust the Credit carryovers when it disallowed the deduction. Mathematical Errors During the course of considering the Bank's appeal, a number of minor transposition errors were discovered on the amended returns. The Bank has provided documentation to verify the correct amounts. Mr. David M_ Vistica October 1, 2019 Page 6 CONCLUSION In accordance with this determination, the adjustment to increase equity capital for the 2014 tax year by including noncontrollinrg (minority) interests in consolidated subsidiaries is reversed. In addition, the Department will allow a deduction for both retained earnings and surplus of the Bank's subsidiaries to the extent included in gross capital. Finally, the Credit carryovers must be corrected to show the amounts that should have been claimed for the 2012 through 2014 tax years, The enclosed s hedules display the adjustments (including mathematical errors) to be made as a result of this determination. The overpayments of state BFT, including applicable interest, will be refunded shortly. The Department will notify the affected localities and refunds of the lona] portion of the BFT will be issued by those localities. The Cade of Virginia sections, regulations, and public documents cited are available on-line at www.tax.virginia.gov in the taws, Rules & Decisions section of the Department's web site_ If you have any questions regarding this determination, you may CIO" in the Department's Office of Tax Policy, Appeals and Rulings, at Si el Urgig M. burns ax Commissioner Enclosure AR/12890 277 00 ti N SUMMARY OF REFUNDS DUE TO BB&T 7022 REFUND 2013 REFUND 2014 REFUND TOTAL DUE TO LOCALITY TO RANK TO BANK TO BAND BANK City of Staunton City of Suffolk City of Virginia Beach City of Waynesboro City of Williamsburg City of Winchester Cumberland County Dinwiddie County Fairfax County Fauquier County Fluvanna County Franklin County Frederick County $22,204 $19,391 $21.987 $53,583 G lou tester Cou my Greene County Hanover County Henrico County Henry County James City County King&C�tueen County King George County Loudoun County Mecklenburg County Middlesex County Montgomery County l�elson County Page County Patrick County Pittsylvania County Prince George County Prince William County Rappahannoclk County Roanpke County Rockbridge County Rockingham County Russell County Scott County Smyth+County Spottsylvania County Stafford County Sussex County Town of Abingdon. Town of Altavista Town of Amherst Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Consent Agenda - Roll Call Vote Required Title: Resolution Requesting that the Governor and the General Assembly Take Such Action as is Necessary to Amend the State Budget to Redirect Recordation Taxes Back to Localities Attachments: BOS 12-09-20ResolutionOnRecordation.pdf 279 4�GK CO RESOLUTION w 1731 REQUESTING THAT THE GOVERNOR AND THE GENERAL ASSEMBLY TAKE SUCH ACTION AS IS NECESSARY TO AMEND THE STATE BUDGET TO REDIRECT RECORDATION TAXES BACK TO LOCALITIES OR FIND ANOTHER WAY TO KEEP LOCALITIES WHOLE WHEREAS, like most states, the Commonwealth of Virginia levies a recordation tax on bonds or other obligations secured by deeds of trust or mortgages; and WHEREAS, since 1993, a portion of this recordation tax revenue has been distributed to cities and counties based proportionally on the real estate recordation activity within each city and county; and WHEREAS, recordation tax revenues distributed by the state to localities are required to be used by localities for transportation purposes or for public education; and WHEREAS, in FY2020, Frederick County received $416,196 in recordation tax revenues and over the last five years the County has received $2,102,824 in these revenues from the state; and WHEREAS, Frederick County has utilized those funds for various local transportation projects and for education needs including operations, capital projects and debt service; and WHEREAS, during the 2020 Regular Session of the Virginia General Assembly, legislation was enacted (HB 1726 and SB 103 8)that took$20 million of statewide recordation tax revenues that otherwise would have been distributed to cities and counties and redirected those dollars to the Hampton Roads Regional Transit Program, effectively eliminating state recordation tax revenues for localities. NOW THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors requests that the Governor and the General Assembly take such action as is necessary to amend the State Budget to redirect these recordation taxes back to localities or find another way to keep localities whole. Passed this 9th day of December 9, 2020 by the following recorded vote: 280 Charles S. DeHaven, Jr., Chairman David D. Stegmaier J. Douglas McCarthy Judith McCann-Slaughter Robert W. Wells Blaine P. Dunn Shawn L. Graber A COPY ATTEST Kris C. Tierney, Frederick County Administrator BOS Res.# 281 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: County Officials Title: Recognition of Retiring Department Directors Attachments: 282 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: County Officials Title: Update from Nick Sabo, Executive Director of the Winchester Regional Airport Attachments: 283 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: County Officials Title: Committee Appointments Attachments: BOS 12-09-20BoardCom mitteeAppts.pdf 284 r COUNTY of FREDERICK Office of the County Administrator ,�W'Nu Tel: 540.665.63 82 Fax: 540.667.0370 MEMORANDUM TO: Board of Supervisors FROM: Ann W. Phillips, Deputy Clerk DATE: December 3, 2020 RE: Committee Appointments Listed below are the vacancies/appointments due through December 2020. As a reminder, in order that everyone have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. VACANCIES/OTHER Planning Commission Lawrence R. Ambrogi — Shawnee District Representative 101 Armstrong Circle Winchester, VA 22602 Term Expires: 04/28/21 Four-year term (See Attached Application of Elizabeth Kozel) Board of Equalization One vacancy still exists on the Board of Equalization. (See Attached Application of Gary K. Oates) (The Board of Equalization is composed of five members. Members must be freeholders in the county. In October 2010, the Board of Supervisors appointed the Board of Equalization as a "permanent" board for subsequent reassessments. Members serve a three-year term. Recommendation for appointment/reappointment are made by the Board of Supervisors and submitted to the Judge of the Frederick County Circuit Court for final appointment.) 285 Memorandum — Board of Supervisors December 3, 2020 Page 2 Historic Resources Advisory Board David O'Neil — Gainesboro District Representative 161 Harrelson Place Winchester, VA 22603 Phone: (540)722-8955 Term Expires: 06/12/21 Four-year term Social Services Board Ryan C. Shaw — Red Bud District Representative 110 Foxglove Drive Winchester, VA 22602 Phone: 877-4978 Term Expires: 06/30/20 Four-year term (Mr. Shaw has moved from the Red Bud District.) Susan J. Brinkmeier— Member-At-Large 216 Centennial Drive Stephenson, VA 22656 Term Expires: 05/24/21 Four-year term (Staff is waiting for application from interested candidate.) (The Social Services Board is comprised of seven members, one member from each magisterial district and one member at large. Members serve a four-year term and are limited to two consecutive terms.) AWP/tjp Attachments U ATJ P\com m itteeappoi ntments\MmosLettrs\BoardComm itteeAppts(12092020Bd Mtg).docx 286 r INFORMATIONAL DATA SHEET FOR FREDERICK COUNTY BOARD OF SUPERVISORS COMMITTEE APPOINTMENTS Please provide the following information for review by the Board of Supervisors regarding your interest in serving on Planning Commission,Shawnee District . Please print clearly if filling out by hand. Thank You. Name- Elizabeth Kozel Home Phone: Address: 300 Covey Lane Office Phone; 540-323-2024 Winchester VA 22602 Cell/Mobile: 540-550-3003 Fax: Employer: Howard Shockey&Sons Email: elizabethruckman@gmail.com/ ekozel@howardshockey.com Occupation: Project Coordinator Civic/Community Activities: Airport Authority Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On: Yes: X No:. Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On This Committee? Yes: No: X Explain: Additional Information Or Comments You Would Like To Provide(If you need more space,please use the reverse side or include additional sheets): Applicant's Signature: ONE Date: I3 A0 Nominating Supervisor's Comments: Please submit form to: Frederick County Administrator's Office 107 North Kent Street Winchester,VA 22601 or email to- tpriccW fcva.us or itibhs at fcva.u.s (08/06/2020) 287 INFORMATIONAL DATA SKEET FOR FREDERICK COUNTY BOARD OF SUPERVISORS COMMITTEE APPOINTMENTS Judy McCann-Slaughter Stonewall District Supervisor,would like to nominate you to serve on the Frederick County Board of Equalization Els a brief personal introduction to the other Board members.please fill out the information requested below for their review prior to filling the appointment. (Please Print Clearly. Thank You.) Name: Gary Kenzel Oates Home Phone: (540)539-3340 Address: 1071 Redbud Road Oftice Pltorte: Winchester,VA 22603 Cell/Mobile- Fax: Employer: Self Employed Farmer Email: none Occupation: Farmer Civic/Community Activities: Prior member of Gypsy Moth Committee and Board of Equalization Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On: Yes: x No: Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On This Committee? Yes: No: x Explain: Additional Information Or Comments You Would Like To Provide(If you need more space,please use the reverse side or include additional sheets): I must attend meetings by phone or in-person.I do not have a computer nor wish to have one. Applicant's Signature: . Date: 11!2512020 Nominating Supervisor's Comments: Please submit form to: Frederick Count-Administrator's Office 107 North Kent Street Winchester,VA 32601 or email to: trip ec�t•ie4a.o:or;tihbsciai a.us 288 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: County Officials Title: Pharmaceutical Processor Letter of Approval Request Attachments: BOS 12-09-20PharmaceuticalProcLetterOfApprovalRequest-AlmustafaElhillo.pdf 289 From:Almustafa Elhillo Sent:Wednesday, November 25, 2020 9:15:29 AM To: Shawn Graber Subject: '[External]'Pharmaceutical Processor Letter of Approval Request—Winchester, VA Dear Mr. Graber, I hope this message finds you well. My name is Almo— I'm Co-Founder& Director of Operations at Bouquet Labs. We're a pharmaceutical manufacturing business operating in the medical cannabis space. Our initial manufacturing facility will be in Maryland, where our business was pre-approved by the Maryland Medical Cannabis Commission to receive 1 of the 8 processor licenses issued on October 1st, 2020 in their latest highly competitive licensing round. We've been able to build an elite team and Medical Advisory Board with leading pharmacologists, researchers, and physicians—please find attached a brief document with an overview of our team. Our business, Bouquet Labs Virginia LLC, is preparing a bid for a Pharmaceutical Processor license that was issued by the Virginia Board of Pharmacy in a licensing round that started on September 28th, 2020. The applications are due by December 4th, 2020, so we are wrapping up our application over the coming few days. I've attached a copy of the RFA for your reference. As part of the application, our business must provide a Letter of Approval from local Frederick County officials, signing off on our business' development and operation of a Pharmaceutical Processor facility in Winchester, VA. The Bouquet Labs Pharmaceutical Processor proposed facility location will be in the Winchester Industrial Park, where the facility will be fully compatible with other structures in the immediate neighborhood. • Address: Industrial Drive,Winchester, VA • 20.837 Acres • TM #63-A-60A • Significant Room to Expand Facility • Purchase price offered to Seller: $950,000 I'm reaching out to request if you would please be able to sign the attached Letter of Approval for our business, Bouquet Labs Virginia LLC,to include in our application to the Virginia Board of Pharmacy. I've attached a PDF version and a Word document version in case you would like to make any edits to the Letter. Please let me know if you have any thoughts or questions. We are available for a follow-up call or in- person meeting anytime. Thank you very much for your time,we really appreciate it. 290 Best, Almustafa (Almo) EI Hillo Co-Founder& Director of Operations, Bouquet Labs Cell: (202)-361-0920 291 Virginia Department of Health Commonwealth of Virginia REQUEST FOR APPLICATIONS (RFA) Issue Date: September 25, 2020 RFA No. PHR-2020-01 Title: Pharmaceutical Processors-Health Service Area I Issuing Agency: Department of Health Professions Virginia Board of Pharmacy Perimeter Center 9960 Mayland Drive, Ste. 300 Henrico, VA 23233 Contact Information: Annette Kelley, M.S.; C.S.A.C. Deputy Executive Director Virginia Board of Pharmacy Phone: (804) 367-4456 Fax: (804) 527-4472 Email: cbdgdhp.virginia.gov Application Due Date: December 4, 2020 at 2:00 P.M. All inquiries for information should be directed to Annette Kelley. 292 Purpose The purpose of this Request for Application (RFA)is to solicit applications for a permit to operate a pharmaceutical processor in Health Service Area (HSA) I. As authorized in law, the Virginia Board of Pharmacy (Board)may award conditional approval for no more than one pharmaceutical processor for each of the five health service areas established by the Board of Health. The counties served by HSA I are listed in Attachment 1. A pharmaceutical processor is a facility that is authorized to: cultivate Cannabis plants intended only for the production and dispensing of cannabis oil; produce cannabis oil; and, dispense cannabis oil to patients for treatment or to alleviate the symptoms of any diagnosed condition or disease determined by a practitioner to benefit from such use. With the exception of wholesale distribution to another pharmaceutical processor or cannabis dispensing facility, or delivering dispensed cannabis oil under certain conditions, the cultivation, production, and dispensing will occur on-site at the address of record of the facility. The application process for the pharmaceutical processor permit in HSA I will occur in three stages: submission of initial application, awarding of conditional approval, and granting of a pharmaceutical processor permit. The review and scoring of the applications will be performed by an ad hoc committee appointed by the Board which will recommend to the Board the awarding of conditional approval or the need to re-issue the RFA should the committee determine there is an insufficient number of qualified applications. Persons interested in being considered for obtaining conditional approval must submit, in accordance with this RFA, the Code of Virginia, and the Regulations Governing Pharmaceutical Processors, an initial application and the non- refundable application fee of$10,000, as listed in 18VAC110-60-20. If granted conditional approval, an applicant will have one year from date of notification to complete all requirements for issuance of a permit to include the construction or remodeling of a facility, installation of equipment and security, local zoning approval, and employment of a pharmacist-in-charge and other personnel necessary for operation. Upon completion of all requirements, an agent of the Board will perform an inspection of the facility to assess compliance with the granted conditional approval and the relevant laws and regulations. Written corrective action will be submitted to the Board for any deficiencies identified during the inspection and a reinspection will be performed, if necessary. An application for initial permit, along with any required documentation, the initial permit fee of $60,000 and any reinspection fees, if required, will be submitted to the Board prior to performing the inspection. Once the pharmaceutical processor permit is issued, the facility may obtain Cannabis seeds and begin operation. Barring suspension,revocation, or refusal to grant or renew such permit as outlined in 18VAC 110-60-160, the permit will be valid for one year from the date of issuance and may be renewed annually pursuant to Board regulations for continued operation. 293 Background The Virginia Board of Pharmacy is one of 13 health regulatory boards within the Department of Health Professions, a state agency that licenses and regulates over 380,000 health care professionals across 62 health professions. The Department is also composed of the Board of Health Professions, the Health Practitioners Monitoring Program, the Healthcare Workforce Data Center, and the Prescription Monitoring Program. The mission of the Department is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public. Information on these health regulatory boards and programs may be accessed on the Department's Web site, http://www.dhp.virginia.gov/. Legislation was passed during the 2016 Virginia General Assembly Session and reenacted in 2017 (http://leg 1.state.va.us/cgi-bin/legp504.exe?171+ful+SB 1027ER)which authorized the permitting of pharmaceutical processors. The Virginia Board of Pharmacy subsequently adopted emergency regulations governing pharmaceutical processors, effective August 7, 2017 through February 6, 2019. (18VAC110-60-10 et sec., found at http://register.dls.virginia.gov/details.aspx?id=6508 This created a regulatory framework for "pharmaceutical processors", a term that was defined in Code to mean "a facility that (i) has obtained a permit from the Board pursuant to § 54.1-3408.3 and (ii) cultivates Cannabis plants intended only for the production of cannabidiol oil or THC-A oil,produces cannabidiol oil or THC- A oil, and dispenses cannabidiol oil or THC-A oil to a registered patient or, if such patient is a minor or an incapacitated adult as defined in § 18.2-369, such patient's parent or legal guardian for the treatment of intractable epilepsy." Additionally, the Code was amended to authorize a "practitioner" to issue a written certification for the use of cannabidiol oil or THC-A oil for the treatment or to alleviate the symptoms of a patient's intractable epilepsy. The term "practitioner" was defined in Code to mean "a practitioner of medicine or osteopathy licensed by the Board of Medicine who is a neurologist or who specializes in the treatment of epilepsy." During the 2018 General Assembly Session, several bills were passed that amended the laws associated with pharmaceutical processors: http://legl.state.va.us/cgi-bin/legp504.exe?181+ful+HB1251ER (2018 Va. Acts of Assembly ch. 246) http://legl.state.va.us/cgi-bin/legp504.exe?181+ful+SB330ER (2018 Va. Acts of Assembly ch. 567) http://legl.state.va.us/cgi-bin/legp504.exe?181+ful+SB726ER (2018 Va. Acts of Assembly ch. 809) 294 Such amendments included expanding the use of cannabidiol oil and THC-A oil to any diagnosed condition or disease determined by the practitioner to benefit from such use, authorizing any practitioner of medicine or osteopathy licensed by the Virginia Board of Medicine (and registered by the Virginia Board of Pharmacy) to issue written certifications, and further elaborating on allowances and requirements for pharmaceutical processors. Legislation passed during the 2019 General Assembly Session allowed for physician assistants licensed with the Board of Medicine and nurse practitioners jointly licensed by the Board of Medicine and the Board of Nursing to issue a written certification; the ability for a patient, or the patient's parent or legal guardian to choose a board-registered individual to act as a registered agent to receive cannabis oil on behalf of the patient; and the option for a pharmaceutical processor to wholesale distribute cannabis oil products to another pharmaceutical processor. https://lis.virginia.gov/cqi-bin/Iegp604.exe?191+fuI+SB1557ER+pdf https:Hlis.virginia.gov/cqi-bin/legp604.exe?191+fuI+SB1719ER+pdf During the 2020 General Assembly Session, several bills were passed that impact the pharmaceutical processors. Of significance: the definitions of "cannabidiol oil" and "THC-A oil" were replaced with a new definition, "cannabis oil"; practitioners may employ the use of telemedicine consistent with federal requirements for the prescribing of Schedule 11 through V controlled substances; an individual who temporarily resides in Virginia that has been issued a valid written certification and is registered with the Board may access cannabis oil products; and, the Board may permit up to five cannabis dispensing facilities in each HSA. The dispensing facilities must be owned in part by the pharmaceutical processor permitted in that HSA.Note: The application process for a cannabis dispensing facility permit is independent of this RFA for obtaining a pharmaceutical processor permit. Consideration of a cannabis dispensing facility permit application is contingent upon emergency regulations becoming effective and at least one owner maintaining a current active pharmaceutical processor permit in the same HSA. hftps:Hlis.virginia.gov/cqi-bin/leqp604.exe?201+fuI+SB976ER2+pdf Anticipated Timeline September 25, 2020 Issue RFA December 4, 2020, Applications due 2:OOp.m. December 11, 2020 Applications and submitted documentation to ad hoc committee February 5, 2021 In-person meeting of ad hoc committee to discuss scoring of applicants 295 February 17, 2021 Board reviews scoring and identifies which Applicants will be awarded conditional approval February 26, 2021 Deadline for fingerprinting and submission of information for criminal background checks March 30, 2021 Board reviews results of criminal background check and finalizes the awarding of the conditional approvals Application Submission and Instructions In order to be considered for selection, an Applicant must submit a complete Application for a Pharmaceutical Processor Permit for HSA 1 (Attachment 2) with required documentation and application fee in accordance with this RFA no later than December 4, 2020 at 2:OOp.m. EST. Note: Applications submitted without the required fee or information or in a manner that is significantly inconsistent with the RFA will be deemed incomplete and will not be considered for selection, nor will applications received after the submission due date. Application Submission: The application and all required attachments must be provided as follows: 1. Twelve (12) hard copies (printed), one marked Original, for a total of twelve (12) copies; and twelve (12) soft copies (CD or thumb drive) with a searchable PDF copy of the complete submission labeled with the RFA number and name and address of the pharmaceutical processor as indicated on the application. 2. All copies of applications and documentation must be mailed or hand-delivered to the address below. Mail sent using the United States Postal Service,including those requesting a certified mail receipt, is received in approximately one week. Mail sent using private mail carriers, e.g., UPS and FedEx, is more efficient as it arrives directly to the Board's address. It is strongly recommended that Applicants track delivery to ensure timely receipt of their mailing. Department of Health Professions Board of Pharmacy Perimeter Center 9960 Mayland Drive, Suite 300 Henrico, VA 23233 Important information for hand-delivering application materials: In response to COVID-19 social distancing precautions, the Department of Health Professions' public reception area is currently not accommodating walk-in services. If you wish to hand deliver your application materials prior to December 4, 2020, please 296 contact Annette Kelley at: cbdkdhp.virginia.gov to coordinate staff availability for delivery. Board of Pharmacy staff will be on-site on December 4, 2020 from 8:15 am until 2:00 pm for receipt of application materials. In order to be considered for selection, Applicants must submit a complete response to this RFA. In the event state business operations are suspended (office is closed) on the date set for receipt of applications, applications will be due at the same time on the next regular business day. 3. All packages must be sealed. The following information must be included in the return address and identified as follows: From: Name of Applicant RFA Number: PHR-2020-01 Health Service Area I Street or Box Number City, State, Zip Code Pursuant to §54.1-3442.6 of the Code of Virginia, the number of permits that the Board of Pharmacy may issue or renew in any year is limited to one for each health service area established by the Board of Health. There are five health service areas in the Commonwealth. This RFA is for HSA I only. A permit has already been awarded to a facility in each of the other HSAs. Incomplete applications will not be considered. In the event the Board determines that there are no qualified applicants to award conditional approval for a pharmaceutical processor permit in HSA I, the Board may republish, in accordance with 18VAC110-60-100, a notice of open applications for pharmaceutical processor permits. The Board may disqualify any applicant: 1. Who submits an incomplete, false, inaccurate or misleading application; 2. Who fails to submit an application by the published deadline; 3. Who fails to pay all applicable fees; 4. Who fails to comply with all requirements for a pharmaceutical processor; or, 5. For whom there is evidence of a criminal conviction that would disqualify the applicant under 18VAC110-60-110(D). 297 The Board, and the ad hoc committee acting on its behalf, reserves the right to waive minor irregularities or to request clarifications, modifications, or amendments to an application,provided such application substantially complies with the RFA. The board also reserves the right to amend the notice of open applications prior to the deadline for submitting an application. Such amended notice will be published in the same manner as the original notice of open applications. The Board may cancel a notice of open applications prior to an award of a pharmaceutical processor permit. Evaluation Criteria The evaluation of applications will involve the scoring of each application by the ad hoc committee of the Board. While a maximum of 275 points is possible, proposals must achieve a minimum score of 160 points to be awarded conditional approval for a pharmaceutical processor permit. If an insufficient number of applications obtain a score of at least 160 to award a conditional approval in HSA I, the ad hoc committee may request modifications from those applicants whose scores are closest to 160 so as to render the applications acceptable. Alternatively, if the ad hoc committee determines that sufficient modifications cannot be made to render the applications in HSA I acceptable, the ad hoc committee may recommend to the Board that it re-issue the RFA. In conducting its evaluation of each of the criteria listed below, the Board, and the ad hoc committee acting on its behalf, may conduct interviews, contact references, contact state or local officials in any other state(s)where the applicant, applicant's backers or others associated with the applicant have engaged, or sought to be engaged in, similar activities and visit the location of the proposed facility or other related businesses associated with the applicant or applicant's backers or key personnel. The number of points after each component listed below is the maximum number of points that may be awarded for each of the corresponding components of the RFA. For each component, the applicant's score will be based on the totality of the response to the corresponding component. The description listed within each component is not intended to be an exhaustive list of all relevant factors, but rather is intended to provide guidance as to the focus of the Board's analysis. ❑ Financial Position (25 points): An analysis will be performed of the submitted information detailing the applicant's financial position, indicating all assets, liabilities, income and net worth, to demonstrate the financial capacity of the applicant to build and operate a facility to cultivate Cannabis plants intended only for the production and dispensing of cannabis oil. This will include an evaluation of financial soundness, funding sources, any evidence of an escrow account, letter of credit, or performance surety bond, and a determination of the applicant's ability to remain a long-term, stable, and sustained source of cannabis oil for patients. ❑ Location within the Health Service Area (25 points): An analysis will be performed of the submitted description of the facility's proposed location within HSA I as established by the Board of Health, which cannot be within 1,000 feet of a school or daycare. This will include an evaluation of the accessibility to patients, compatibility 298 with other commercial and residential structures in the immediate neighborhood, any evidence of support from the immediate neighborhood or locality, and ability to safely dispose of unwanted product. ❑ Security Plans (25 points): An analysis will be performed of the submitted plans detailing the proposed security to maintain adequate control against the diversion, theft, or loss of the Cannabis plants and the cannabis oil. This will include an analysis of any proposed training opportunities for employees and processes to be implemented to protect against diversion, theft, or loss. Additionally, the analysis will include how the pharmaceutical processor will comply with security requirements pursuant set forth in 18VAC110-60-240 through 18VAC110-60-270 and the requirement for an electronic tracking system pursuant to 18VAC110-60-130 and as defined in 18VAC110-60-10. ❑ Authorization to Conduct Business (20 points): An analysis will be performed of the submitted documents sufficient to establish that the applicant is authorized to conduct business in Virginia in good standing, such as through the State Corporation Commission, and that all applicable state and local building, fire, and zoning requirements and local ordinances are met or will be met prior to issuance of the permit. This will include the review of any proof of the Applicant's right to occupy the proposed premises. ❑ Industry Involvement and Disciplinary Action (25 points): An analysis will be performed of the information submitted regarding previous or current applications for permits, licenses, or registrations related to the cultivation, production, or dispensing of cannabis oil in any state and the status of that application,permit,license, or registration. This will include the review of any disciplinary action taken by any state or federal entity on the permit, license, or registration. ❑ Agriculture, Production, and Dispensing Expertise (50 points): An analysis will be performed of the information submitted that describes the collective expertise of the applicant and employees in: agricultural techniques required to cultivate Cannabis for the production of cannabis oil; production techniques for accurately producing unadulterated cannabis oil that satisfies concentrations defined by law and quality assurance testing; and dispensing techniques for safely dispensing cannabis oil to patients, to include counseling patients to ensure appropriate dosing. Consideration will be given to any education obtained and any proposed training opportunities for staff to safely cultivate, and accurately produce and dispense unadulterated cannabis oil. ❑ Marketing Plans (20 points): An analysis will be performed of the submitted marketing plan based on its ability to effectively educate patients and others on the medical use of cannabis oils, how to safely secure the oil, and how to properly dispose of unwanted oil. The analysis will include the care that is taken to not promote the use of marijuana or the 299 cannabis oil for recreational purposes or by persons not authorized to possess and administer cannabis oil. ❑ Facility Exterior and Blueprint (25 points): An analysis will be performed of the submitted text or graphic material showing the exterior appearance of the proposed pharmaceutical processor. The analysis will include a review of the blueprint of the proposed pharmaceutical processor which shows and identifies square footage of each area of the facility, to include the location of all safes or vaults used to store the Cannabis plants and oil and the location of all areas that may contain Cannabis plants, cannabis oil, showing the placement of walls, partitions, counters and all areas of ingress and egress. The information submitted should also support the Applicant's ability to comply with 18VAC110-60-250. Consideration will be given to any systems that will be used to reduce or prevent off-site odors. ❑ Product and Site Safety (20 points): An analysis will be performed of the list of cannabis oil products anticipated to be produced and dispensed at the proposed location. It will include an evaluation of the robustness of the Applicant's submitted plan to cultivate Cannabis and produce cannabis oil products that are safe, unadulterated, comply with the legal definitions for cannabis oil, and satisfy quality assurance testing. The analysis will also review the Applicant's submitted plan to produce a safe work environment for its employees. ❑ Expected Hours of Operation (15 points): An analysis will be performed of the Applicant's proposed hours of operation which will be at least 35 hours per week for eligible persons to purchase oil, except as otherwise authorized by the Board. ❑ Additional Points (25 points): An evaluation will be performed of each plan listed below and its ability to meet the objectives of the category. o Compassionate need plan, e.g., discounted pricing for qualifying patients (5 points) o Delivery service plan that mitigates risk of diversion, theft, or loss (15 points) o Research plan (5 points) Maximum Total of Eligible Points = 275 Awarding of Conditional Approval After completing the review and scoring, the ad hoc committee will rank each application according to its score. The committee will recommend to the Board the issuance of conditional approval to the Applicant in HSA I with the highest ranked score and may recommend an otherwise qualifying alternate Applicant for consideration, should the top Applicant choose to withdraw or 300 otherwise not accept the conditional approval upon awarding, provided: the recommended Applicant's or alternate Applicant's total scores exceed the minimum established score and no reasons exist to deny issuance of conditional approval. Selection will be made of applicants deemed to be fully qualified and best suited among those submitting applications based on the evaluation criteria and results of the criminal background check. The Board will grant conditional approval to the Applicant that, in its opinion, has made the best application. The Board will notify applicants of denial or conditional approval. The decision of the Board not to grant conditional approval to an applicant will be final. Criminal Background Check: The Applicant who is notified of the Board's willingness to grant it conditional approval must, as a condition of the awarding, submit to fingerprinting and provide personal descriptive information to be forwarded along with their fingerprints through the Central Criminal Records Exchange to the Federal Bureau of Investigation for the purpose of obtaining criminal history record information regarding the applicant. The cost of fingerprinting and the criminal history record search must be paid by the applicant. The Central Criminal Records Exchange will forward the results of the criminal history background check to the Board or its designee, which will be a governmental entity. An analysis will be performed of the results of the criminal history record information, to include a review of any identified irregularities or falsified information submitted on the application. 301 Attachment I HEALTH SERVICE COUNTY CITY AREA EQUIVALENT COUNTY I Augusta County I Bath County I Buena Vista (city) I Harrisonburg (city) I Highland County I Lexington (city) I Rockbridge County I Rockingham County I Staunton (city) I Waynesboro (city) I Clarke County I Frederick County I Page County I Shenandoah County I Warren County I Winchester (city) I Culpeper County I Fauquier County I Madison County I Orange County I Rappahannock County I Albemarle County I Charlottesville (city) I Fluvanna County I Greene County I Louisa County I Nelson County I Caroline County I Fredericksburg (city) I King George County I Spotsylvania County I Stafford County 302 Attachment 2-Pharmaceutical Processor Application 303 9960 Mayland Drive,Suite 300 Virginia Department of Henrico,Virginia 23233 (804)367-4456(Tel) Health Professions (804)527-4472(Fax) Board of Pharmacy cbd(i�dhmvir2inia.2ov www.dhy.vir2inia.gov/yharm acv APPLICATION FOR A PHARMACEUTICAL PROCESSOR PERMIT Check Appropriate Box(es): ❑Initial Application $10,000.00 ❑Initial Permit 2 $60,000.00 ❑Change of Ownership Requiring $250.00 ❑Change of Location 4 $1,000.00 Criminal Background' ❑Change of Ownership Not $100.00 ❑Remodel, Expansion, Acquisition5 $1,000.00 Requiring Criminal Background' ❑Change of Name $100.00 ❑Re-Inspection 6 $1,000.00 ❑Change of Pharmacist-In-Charge $100.00 ❑Change in Hours of Operation 3 No fee Application fees are not refundable. Applications are valid for one year from the date of receipt. The required fees must accompany the application. Make check payable to "Treasurer of Virginia". Applicant—Please provide the information requested below. (Print or Type) Use full name not initials. Name of Pharmaceutical Processor Area Code and Telephone Number Street Address Area Code and Fax Number City State Zip Code Designated Health Service Area If a current pharmaceutical processor permit is held,indicate the permit number Area Code and Telephone Number(currently working number) 02 (Print)Name of the Pharmacist-In-Charge(PIC)(if change of PIC,list incoming)1,2 License Number of the PIC 1,2 0202- Effective Date of Change(if change of PIC,date assuming role as PIC) Email Address of PIC 1,2 Hours of Operation 1,2,3 Anticipated Opening Date 2 Name of Owner Applicant Telephone Number of Owner Applicant Email Address of Owner Applicant Expected Completion Date of Requested Inspection Date 2,4,5,6 Remodel or Expansion or Date for Change of Location 4,5 FOR OFFICE USE ONLY: Date processed: Assigned Inspection Date: Check No: Receipt No: Application No: Permit Number Date Inspected: Reviewed By: Date Reviewed: Date Issued: 02 Date Scanned to MLO: 304 OWNERSHIP TYPE— Corporation ❑ Partnership ❑ Individual ❑ Other ❑ check one: Name of ownership entity if different from name of application: Street Address: Phone No. City: State: Zip Code: State(s) of incorporation: List all other trade or business names used by this facility Name: Name: Name: Name: LIST OF OWNERS/OFFICERS, RESIDENCE ADDRESSES, AND PERCENTAGE OF SHARES OWNED FOR EACH OWNER OR LIST IS ATTACHED ❑ Name: Title: Residence Address: Name: Title: Residence Address: 7Any owner with 5% or greater share of the total ownership must submit to a criminal history record search and submit the applicable application fee. Instructions will be provided for how to complete the record search once this application is received and processed. Pharmaceutical Processor Permit Application, July 2020 305 Please respond to all of the following questions: 1. Have you, any owner, employee, or agent of this business entity ever been convicted of, pled nolo contendere to, or currently have charges pending for 1)any felony, 2)any misdemeanor involving moral turpitude, or 3) violation of any federal or state law relating to controlled substances? If yes, provide name of owner, employee, or agent, name of jurisdiction and date of charges or convictions, explain, and attach copies of any official documents such as warrants and court orders showing the nature and disposition of such charges or convictions. ❑Yes ❑No 2. Have you, any owner, employee, or agent of this business ever had any civil action under any federal or state statute or regulation or local ordinance relating to the applicant's, licensee's, permit holder's or registrant's profession, or involving drugs, medical devices or fraudulent practices, including, but not limited to, fraudulent billing practices? If yes, provide name of owner, employee, or agent, name of jurisdiction and date of charges or convictions, explain, and attach copies of any official documents such as warrants and court orders showing the nature and disposition of such charges or convictions. ❑Yes ❑No 3. Has any owner, employee, or agent of this business had a license or registration suspended or revoked or denied issuance of such license or registration? If yes, provide name of employee or agent, name of jurisdiction, date of action, and attach copies of any official documents related to the issue. ❑Yes ❑No 4. Does a practitioner of medicine or osteopathy licensed by the Board of Medicine, a physician assistant licensed by the Board of Medicine or a nurse practitioner jointly licensed by the Board of Medicine and the Board of Nursing, and who issues written certifications, or such practitioner's co-worker, employee, spouse, parent or child, have a direct or indirect financial interest in this business? ❑Yes ❑No NOTE: Qualifying applicants will be informed of the need to submit to fingerprinting and providing personal descriptive information to be forwarded along with their fingerprints through the Central Criminal Records Exchange to the Federal Bureau of Investigation for the purpose of obtaining criminal history record information regarding the applicant. A 14-day notice is required for scheduling an opening or change of location inspection. Cannabis seeds and Cannabis products may not be stocked prior to the initial inspection and approval. An inspector will call prior to the requested date to confirm readiness for inspection or the applicant or PIC may call the Enforcement Division at 804-367-4691 to verify the inspection date with the inspector. Signature of Owner Applicant Date Signature of PIC (required except for initial application if PIC not known) Date Pharmaceutical Processor Permit Application, July 2020 306 Information Required for Initial Application To be considered for issuance of a conditional approval, the following information must be submitted, in accordance with the current Request for Application (RFA), along with the application form and initial application fee. Refer to the Evaluation Criteria found within the RFA for how the submitted information will be evaluated. ❑ Financial Position: Detailed information regarding the applicant's financial position, indicating all assets, liabilities, income and net worth to demonstrate the financial capacity of the applicant to build and operate a facility to cultivate Cannabis plants intended only for the production and dispensing of cannabis oil. This may include evidence of an escrow account, letter of credit, or performance surety bond. ❑ Location within the Health Service Area: Description of the facility's proposed location within the health service area as established by the Board of Health. ❑ Security Plans: Details regarding the applicant's plans for security to maintain adequate control against the diversion,theft, or loss of the Cannabis plants and the cannabis oil. ❑ Authorization to Conduct Business: Documents sufficient to establish that the applicant is authorized to conduct business in Virginia in good standing, such as through the State Corporation Commission, and that all applicable state and local building, fire, and zoning requirements and local ordinances are met or will be met prior to issuance of the permit. ❑ Industry Involvement and Disciplinary Action: Information about current or previous involvement in the medical cannabis oil industry. Information about previous applications for permits or registration related to medical cannabis oil in any state and if so,the status of that application, permit, registration including any disciplinary action taken by any state on the permit, registration, or an associated license. ❑ Agriculture, Production, and Dispensing Expertise: Information regarding expertise in agriculture and other production techniques required to produce cannabis oil and to safely dispense such products. ❑ Marketing Plans: Information regarding the business and marketing plans related to the operation of the pharmaceutical processor or the sale of cannabis oil. ❑ Facility Exterior and Blueprint: Any text or graphic material showing the exterior appearance of the proposed pharmaceutical processor. Include a blueprint of the proposed pharmaceutical processor which shall show and identify square footage of each area of the facility, to include the location of all safes or vaults used to store the Cannabis plants and oils and the location of all areas that may contain Cannabis plants, cannabis oil, showing the placement of walls, partitions, counters and all areas of ingress and egress. ❑ Product and Site Safety: Plan to safely cultivate Cannabis and produce cannabis oil that is safe, unadulterated, comply with the legal definitions for cannabis oil, and satisfy quality assurance testing. Plan to produce a safe work environment for employees. ❑ Expected Hours of Operation: A facility shall be open a minimum of 35 hours a week for eligible persons to purchase oil, except as otherwise authorized by the Board. ❑ Compassionate Need Plan: Documents related to any compassionate need program, e.g., discounted pricing for qualifying patients the pharmaceutical processor intends to offer. ❑ Delivery Service Plan: A plan detailing any delivery service the pharmaceutical processor intends to offer that mitigates any risk of diversion, theft, or loss. ❑ Research Plan: A plan detailing any research the pharmaceutical processor intends to perform or in which it may participate. Pharmaceutical Processor Permit Application,July 2020 307 Information Required for Initial Permit In addition to satisfactory inspection of the facility conducted by the Board or its agent, an applicant that has received conditional approval shall complete the following steps and provide the required information prior to issuance of an initial permit: ❑ Application: Submission of an Application for a Pharmaceutical Processor Permit. Check the box indicating "Initial Permit", designate the pharmacist-in-charge (PIC), indicate the requested inspection date, and submit the required fee for"Initial Permit". ❑ Criminal Background Checks: Evidence of criminal background checks of all employees or agents of the processor to ensure compliance with §54.1-3442.6 of the Code. ❑ Electronic Tracking System: Evidence of utilization of an electronic tracking system. ❑ Attestation: Submission of an attestation indicating full compliance with all state and local laws and ordinances for the operation of a pharmaceutical processor. Pharmaceutical Processor Permit Application, July 2020 308 BOUQUET LABS Business Introduction Frederick County, Board of Supervisors November 25th, 2020 309 TABLE OF CONTENTS I. INTRODUCTION II. PHARMACEUTICAL RESEARCH & DEVELOPMENT III. CULTIVATION, PROCESSING, & RETAIL IV. TEAM 310 I. INTRODUCTION The Bouquet Labs vertically-integrated medical cannabis facility in Virginia will produce and retail Tier-1 medical cannabis-infused products and therapeutics. The facility will be designed and operated by our team of the industry's elite growers, processors, and dispensary operators. Virginia's medical cannabis sales will begin in Q4 2020, with 5 vertically-integrated operations in the state. 4 operators are currently licensed, and 1 more vertically-integrated operator will be awarded a license following an application round that started on September 28th, 2020. All applications must be submitted by December 4th, 2020, and the license awardee will be announced on February 17st, 2021. Below is a map of the 5 Health Service Areas where each medical cannabis operator will be the exclusive grower, processor, and retailer—with the ability to build up to 1 on-premise dispensary and 5 off-premises dispensaries. The license that will be issued for applicants in the current licensing round will be for Health Service Area One (HSA I). HSA I HSA it LOU COUNTY ORD FAIRE ARLWGTCNCaOLINTY FAIRE ALEXANDRIA W-Y RI HSA IV RAPi�nWNOCX ILL[ RICHMOND crry RAPGCI0.N FENRI CCIUNTY f CEN SHEFA4 DCAH R4P�AHA75NCsu HSA V EASTERN SHORE TFK WAS JEFF'EiSON RER ROANME CITY \ti CHICRIVt3i5 , HSA III a� HAl,v r C£NTRALVIRGINiA ESTERFM FIED OK-F LA HL IOW RIVER CP,1TER ON CYrS' RFOLI{Cf1Y 1r-e"s'fAtV A TSMOUTH CIT( SCD MOUR'T ROCaER5 UAWYI HES/-SWE CITY WES1 p I}iTIC�EW'A � EOUTH54oE C,IT]I,A BEACH CITY 311 IL PHARMACEUTICAL RESEARCH & DEVELOPMENT Background Naturally occurring compounds in the cannabis plant are referred to as "cannabinoids"; 113 cannabinoids have been isolated to date. The body also produces its own cannabinoid chemicals, which play a role in regulating pleasure, memory, thinking, concentration, body movement, awareness of time, appetite, pain, and the senses (taste, touch, smell, hearing, and sight). Currently, the two main cannabinoids that are of medical interest are THC and CBD, which hold therapeutic benefits including: increased appetite, decreased nausea, pain, inflammation, and muscle control problems, as well as treatment of mental illnesses and addictions. Many researchers, including those funded by the National Institutes of Health(NIH), are continuing to explore the possible uses of THC, CBD, and other cannabinoids for medical treatment. Scientists are conducting preclinical and clinical trials with cannabis and its extracts to treat symptoms of illness and other conditions, such as: HIV/AIDS, Multiple Sclerosis (MS), Inflammation, Pain, Seizures, and Substance Use Disorders. 312 Medical Advisory Board Dr. David Gorelick Lead Pharmacology & Research Advisor Dr. David A. Gorelick, MD, PhD, DLFAPA, is Professor of Psychiatry at the University of Maryland School of Medicine, having retired in October 2013 from the Intramural Research Program of the National Institute on Drug Abuse (NIDA), US National Institutes of Health (NIH) in Baltimore, Maryland. As our Director of Research& Drug Development, Dr. Gorelick is responsible for overseeing all aspects of the Bouquet Labs R&D program, including securing required licenses, program structuring, pharmacologic analysis, animal trials, and clinical trials. Dr Gorelick received his MD and PhD (pharmacology) degrees from the Albert Einstein College of Medicine of Yeshiva University, Bronx, New York in 1976, and did his medical internship and psychiatric residency at the University of California, Los Angeles. He joined the faculty of the UCLA Department of Psychiatry and the medical staff of the West Los Angeles Veterans Affairs Medical Center in 1980, where he directed inpatient and outpatient substance abuse treatment programs. Dr. Gorelick joined NIDA in 1989 as a tenured physician-scientist. His research interests are the clinical pharmacology of substance use, substance withdrawal, and biological treatments of substance use disorders, including medication, drug-metabolizing enzymes, and transcranial magnetic stimulation (TMS), resulting in more than 200 peer-reviewed scientific articles. Dr. Gorelick is Editor-in-Chief of the Journal of Cannabis Research. Dr. Gorelick has authored or co-authored more than 50 book chapters and spoken at major national and international medical and scientific conferences. His recent work focuses on cannabis (including its potential therapeutic uses), cocaine, and individuals with co-morbid psychiatric disorders. Dr. Gorelick is board certified in psychiatry and addiction medicine, and a distinguished life fellow of the American Psychiatric Association. Dr. Gorelick is also interested in the ethics of clinical research, serving for 10 years as chair of the NIDA Institutional Review Board and as a member of the NIH Human Subjects Research Advisory Committee and the NIH Committee on Scientific Conduct and Ethics. 313 Dr. Catalin Filipeanu Pharmacology & Research Trial Manager Dr. Filipeanu is Associate Professor of Pharmacology at Howard University in Washington, DC. As our Lead Pharmacology & Research Manager, Dr. Filipeanu will help build the foundation of the Bouquet Labs cannabinoid-based drug development program. His work will focus on identifying and modifying chemical compounds in the cannabis plant with the goal of developing novel chemical compounds with therapeutic applications. Dr. Filipeanu obtained his MD in 1996 in Romania, followed by a PhD in Molecular Pharmacology in 2001 in the Netherlands. Dr. Filipeanu started his own independent lab in 2007 —his research focuses on G protein-coupled receptors (GPCR), one of the largest families of the human genome with over 800 members and the target of about half of the current therapies. Dr. Filipeanu's lab aims to find new specific intracellular proteins, generically named `molecular chaperones' which interact with particular GPCR and change the subcellular traffic of these receptors. For example, Dr. Filipeanu's lab searches for proteins interacting with CB 1 and CB2 cannabinoid receptors, the main biological effectors of marijuana. His work aims to expand the underserved research sector in cannabis via the discovery of molecular chaperones that stimulate beneficial effects on pain prevention, anti-inflammation and appetite. 314 Dr. Matthew Mintz Lead Medical Advisor After serving as full time faculty for twenty years at The George Washington University Medical Center in Washington, DC; Matthew L. Mintz, MD, left academics in July, 2017 to start a private Internal Medicine and Primary Care practice in Bethesda, MD. During his tenure at GW, Dr. Mintz directed numerous courses including GW's Primary Care Clerkship GW's clinical skills course, both for over a decade. In the fall of 2013, Dr. Mintz was directed by the Dean to take charge of GW's 4 year curricular revision, serving as Assistant Dean for Pre-Clinical Education. Dr. Mintz has won numerous teaching awards including the GW School of Medicine's Distinguished Teacher Award and the American College of Physicians-DC Chapter's Sol Katz Teaching Award. Dr. Mintz was also clinically active at GW, serving as Director and seeing patients in GW's Premier Access Program. Dr. Mintz has been consistently named one of Washingtonian Magazine's Top Docs since 2012. Dr. Mintz is a Fellow in the American College of Physicians and has been a principal investigator for several research projects related to asthma, diabetes and smoking cessation, as well as several studies regarding medical student education. Dr. Mintz has published in peer reviewed journals on topics including asthma, diabetes, dyslipidemia, and medical education. He is author of the book"Disorders of the Respiratory Tract: Common Challenges in Primary Care" published by Human Press, Inc. Dr. Mintz is currently a solo practitioner in Bethesda, Maryland. In addition to concierge services he offers to his patients, he is one of the few physicians who certifies patients in both the State of Maryland and the District of Columbia for medical cannabis as part of his regular practice. Dr. Mintz is an expert in CBD and medical cannabis, and is author of the book, "Medical Marijuana and CBD: A Physician's Guide for Patients." Dr. Mintz received a Bachelor of Arts degree from the University of Chicago and a medical degree from the George Washington University School of Medicine, where he also completed a residency in internal medicine and was chief medical resident. He received a Master Teacher's certificate from the George Washington University Graduate School of Education and Human Development. 315 III. CULTIVATION, PROCESSING, & RETAIL Fletcher Watson Director of Cultivation & Extracts Mr. Fletcher Watson, Founder of Archive Seed Bank, is a Virginia-native and highly recognized figure in the international cannabis sector with over 25 years of experience. Archive Seed Bank is a leading cannabis seed bank and retailer specialized in rare genetic preservation, research, and heirloom clone varieties from the USA. In an attempt to preserve original cannabis clones and seed-lines, Mr. Watson founded Archive in 2011 with 60 strains and distributed genetics to exclusive groups of talented breeders and growers. High Times has listed Mr. Watson among the best cannabis seed producers in the world. Archive Seed Bank is a preeminent producer of top quality medical-grade cannabis, and was the first business in the USA to produce and retail every stage of the cannabis plant–from seed, to clone, to flower, to extracts. Mr. Watson is known for creating exceptionally fragrant and flavorful strains for both recreational and therapeutic applications. He is recognized for designing and operating vertically-integrated businesses that set the highest standard for quality and efficiency in the cannabis sector. Mr. Watson's Archive Seed Bank operates vertically-integrated businesses in several states including Oregon, Washington State, Michigan, and California. His dispensary in Portland, for example, is considered to be the #1 dispensary in Oregon. Awards & Accolades — 2013 LA High Times Cannabis Cup 3rd Place (Grimace OG) — 2013 LA High Times Cannabis Cup 1 st Place (Lemon Amnesia) — 2013 Denver High Times Cannabis Cup 2nd Place (Lemon Amnesia) — 2013 San Francisco High Times Cannabis Cup 3rd (Bomb Threat) — 2014 San Francisco High Times Cannabis Cup 1st Place (Hellraiser) — 710 Cup Sativa Shatter 1stPlace (Lemon Amnesia) — Chalice Festival 1 st Place for Flowers (Do Si Dos) — San Francisco Patient's Choice Cup 2nd Place (Do Si Dos) 316 Cesar Herrera Lead Grower & Horticultural Advisor Mr. Cesar Herrera is a celebrity in the cannabis genetics and cultivation space with over 20 years of experience. Mr. Herrera has won the"Best Strain Award" year after year at the prestigious Emerald Cup and High Times Cannabis Cup festivals, and has solidified his position amongst the sector's elite cannabis geneticists and cultivators. Mr. Herrera's strains have become so popular amongst those in-the-know that he has become the go-to source for cannabis amongst countless professional athletes and celebrities. In fact, at the 2016 Grammy Awards and 2018 Emmy Awards, Mr. Herrera's Mendo Breath strain was included in the gift bags of all the celebrity attendees. His strains are currently carried by over half of all cannabis retail dispensaries and delivery services in the USA and are grown/propagated by thousands of cultivators and seed banks worldwide. Awards & Accolades High Times Top 10 Strains of 2016 (Do-Si-Dos) Leafly Top 7 Cannabis Strains of 2018 (Do-Si-Dos) High Times 2017 SoCal Cannabis Cup: Top 10 Hybrid Flowers (Do-Si-Dos) Top 10 Cannabis Flavors of 2018 Big Buds Magazine (Do-Si-Dos) 25 Essential Strains Canniseur(Do-Si-Dos) 2nd Place Best Indica Flower, 2017 Michigan High Times Cannabis Cup (OGKB) High Times Top 10 Strains of 2016 (OGKB) Pot Top 5 Medmen (Mendo Breath) 2016 Grammy Gift Bag (Mendo Breath) 2018 Emmy Gift Bag (Mendo Breath) 317 Jordan Psigoda Director of Concentrates Mr. Jordan Psigoda, named `King of Concentrates' by High Times Magazine, provides our operation with the highest level of expertise and experience. Mr. Psigoda will help oversee the manufacturing of our raw oils, refined oils, disposable vaporizers, and a variety of edible products. He is among the sector's elite cannabis processors, and is the Founder& President of TerpX, a highly established extracts brand in the cannabis space. Awards & Accolades — I"Place Concentrate 2013 High Times Amsterdam Cup — I"Place Concentrate 2014 High Times Los Angeles Cup — V Place Concentrate 2013 Grassroots 710 Cup — 2 d Place Concentrate 2014 High Times Los Angeles Cup — 2 d Place Concentrate 2013 High Times Denver Cup — 3 d Place Concentrate 2013 High Times San Francisco Cup —Named"King Of Concentrates" by High Times Magazine 318 Sean Freitas Facility Design & Construction Manager Mr. Sean Freitas is a California-licensed Architect, Real Estate Broker and General Contractor interested in providing design and construction related services, dedicated to improving our environment and the quality of architecture. Mr. Freitas is a notable architect and infrastructure project manager in the cannabis space, having designed and built over 150 Tier-1 cannabis greenhouse and indoor cultivation facilities in the United States. Due to his unique qualifications and experience in direct management of public and private projects in complex building environments, from programming through to maintenance of completed construction, he has developed highly effective design and communication skills focused on rapid conceptualization, environmental sensitivity, comprehensive cost identification and value-driven project delivery. Mr. Freitas has direct experience in coordinating with agency administrators, local representatives, citizen groups, and other regional and national agencies while working on construction projects. He has thorough knowledge and practical experience in documenting and ensuring compliance with federal, state and municipal building regulations, including the latest adopted editions of the California Building Code (CBC) and ADA Accessibility Guidelines for Buildings and Facilities (ADAAG). In addition, Mr. Freitas holds long standing experience preparing structural calculations and drawings for residential and commercial buildings in compliance with ASCE Standards and has extensive experience verifying usable and rentable building area, and calculating load factors per BOMA Standards. Mr. Freitas has developed and refined his skills in key applications and web development languages required to market and deliver high quality design and construction documents. He has been using AutoCAD to produce drawings since 1987 and Revit since 2006. He is a current licensed expert user of AutoCAD ADT 2019, Revit 2019, 3D Studio Max, Adobe CSS, Enercalc SEL V6 and EnergyPro 5. Mr. Freitas has worked with clients, design team members, government agencies, project managers, facility managers, inspectors, contractors, and others as required to bring building projects to a successful completion. 319 IV. TEAM Mr. Almustafa El Hillo Co-Founder & Director of Operations University of California - Berkeley, B.A. in Economics Mr. Deron Cooper Co-Founder & Director of Marketing Morehouse College, B.A. Business Administration Mr. Fletcher Watson Director of Cultivation & Extracts Mr. Cesar Herrera Lead Grower & Horticultural Advisor Mr. Jordan Psigoda Director of Concentrates Emory University —B.A. in Economics Mr. Sean Freitas Facility Design & Construction Manager Mr. Matthew McCaffrey Director of Sales Virginia University of California - Berkeley, B.A. in Economics 320 Dr. David Gorelick Lead Pharmacology & Research Advisor Dr. Catalin Filipeanu Pharmacology & Research Trial Manager Dr. Matthew Mintz Lead Medical Advisor Marcus & Millichap, Inc. Real Estate Partner Ms. Rebecca McClung Assistant Gower Virginia Cornell University, B.S. in Economics and Management 321 November 25, 2020 Department of Health Professions Virginia Board of Pharmacy Perimeter Center 9960 Mayland Drive, Ste. 300 Henrico, VA 23233 To whom it may concern, I am writing in support of the Bouquet Labs Virginia LLC application for a Pharmaceutical Processor license, being issued by the Virginia Board of Pharmacy, for the Health Service Area 1 region. The Bouquet Labs Virginia Pharmaceutical Processor facility supports my goals of improving economic development and medical patients' standard of living in Frederick County, Virginia. Many workers in Frederick County have been affected by the COVID-19 economic downturn. The Bouquet Labs Virginia proposal to establish employment opportunities at the Pharmaceutical Processor facility in Winchester, VA, as well as at the Bouquet Labs off-premises retail locations in Frederick County, will support the growth of Frederick County as an employment hub in the region. The Bouquet Labs Virginia Pharmaceutical Processor facility will provide job opportunities for unemployed and underemployed Virginians to gain valuable skills and enhance their qualifications to allow them to pursue their desired career paths. The Pharmaceutical Processor facility will help fuel the growth of Frederick County as a leader in Virginia with regards to industrial manufacturing opportunities across a variety of business sectors, and help cultivate additional technology for Frederick County to stay ahead of the curve. In addition, the Bouquet Labs Virginia Pharmaceutical Processor facility will enable registered patients in Health Service Area 1 to treat their qualifying medical conditions with medical cannabis therapeutics, offering a safer alternative to opioid-based therapeutics and a new way to improve patients' quality of life. Sincerely, Mr. Sean Graber Back Creek District, Board of Supervisors 322 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: County Officials Title: Public Safety Radio System Procurement Attachments: BOS 12-09-20Memo_re_Rad io_System_Procu rement_Recommendation.pdf 323 COUNTY of FREDERICK 'Al Jay E. Tibbs Deputy County Administrator 540/665-6382 Fax 540/667-0370 E-mail: jtibbsAfcva.us MEMORANDUM TO: Board of Supervisors FROM: Jay E. Tibbs, Deputy County Administrator SUBJECT: Public Safety Radio System Procurement DATE: December 1, 2020 On November 13, 2019, the Board authorized the development of a request for proposals (RFP) for a new public safety radio system. The Communications Committee and MCP began development of an RFP document in early 2020. The RFP specified that the new radio and paging system must provide coverage at 95 percent within the boundary of Frederick County with 95 percent reliability. RFP responses were received on June 16, 2020. The County received proposals from the following vendors: Motorola, L3Harris, EF Johnson, and Bay Electronics. The responses were distributed to the evaluation committee,which was the Communications Committee. The committee consists of 10 members comprised of three representatives from the Sheriff's Department, three from Fire & Rescue, two from Public Safety Communications, and two volunteer company representatives. A review workshop was held on August 11, 2020 with the evaluation committee and MCP. During that workshop, the committee considered such items as: system architecture, site and microwave plans, radio frequency coverage,pricing, coverage deficiency concerns, and 15-year cost of ownership. At the conclusion of that workshop, based upon each proposals' score, two vendors were selected to move forward for oral presentations. The selected vendors were Motorola and EF Johnson. Oral presentations were held on August 19 & 20, 2020. Three proposals were considered: EF Johnson, Motorola Primary, and Motorola Alternate. Per the Code of Virginia, under an RFP process, a locality must select and negotiate with two qualified vendors. The two highest scoring vendors were Motorola and EF Johnson. Following the oral presentations, a negotiation team was established for the County. The team was made 1 324 up of a representative from each of the following: Sheriff's Department, Fire & Rescue, Public Safety Communications, County Administration, and Finance (Purchasing) and representatives from MCP. Three negotiation sessions were held. The goal of the negotiations was to determine the best overall solution for the County. During negotiations, the team considered the following: system design, risk,initial and long- term costs plus other factors. Following the negotiation process and after several clarification inquiries, staff is recommending EF Johnson as the desired vendor and proposal. This recommendation was presented to the Board of Supervisors at its November 5, 2020 work session. A second work session was held on November 23, 2020 at which time, board members inquired about an extended warranty and maintenance beyond 15 years, as well as a second software upgrade for the system. EF Johnson has provided the following information: Extended Warranty& Maintenance Years 16-20 $2,061,716 Second Hardware Refresh Years 16-20 $1,308,296 Upgrade to Software Care Package Years 16-20 $1,574,373 $4,944,385 As the Board might recall from the work sessions, the 15-year maintenance costs were $5,535,543. If the Board were to choose to enter into the extended warranty for years 16-20 then the 20-year maintenance costs would be $10,479,928. At the conclusion of the November 23, 2020 work session, the majority consensus of the Board was to move this matter forward for action at the Board's December 9, 2020 meeting. Staff is seeking the following actions from the Board of Supervisors: 1. Authorization to issue a Notice of Intent to award a contract to EF Johnson for a new public safety radio system. 2. Authorization for the County Administrator to execute a contract with EF Johnson for a not to exceed amount of$20,981,973,pending legal review. 3. Authorization for the County Administrator to execute a contract with Mission Critical Partners for project management support for a not to exceed amount of$530,000,pending legal review. 2 325 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Committee Business - Human Resources Committee Title: The Human Resources Committee recommends changes to Frederick County Human Resources policy regarding Policy 8.2: Holidays including approval that the Juneteenth holiday be recognized and referred to as Emancipation Day in Frederick County. Attachments: 326 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Committee Business - Human Resources Committee Title: The Human Resources Committee recommends the NRADC requested Range Adjustment for NRADC Correctional Nurses I, II and III. Attachments: BOS12-09-20HRCommitteeReport13November2020.pdf 327 HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS Friday, November 13,2020 9:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Human Resources Committee meeting was held in the First Floor Boardroom at 107 North Kent Street on Friday, November 13,2020 at 9:00 a.m. ATTENDEES: Committee Members Present: Blaine Dunn,Chairman; Don Butler; Beth Lewin; Kim McDonald and Doug McCarthy Staff present: Michael Marciano, Human Resources Director; Kris Tierney,County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,County Attorney; Delsie Jobe, DSS Administrative Supervisor;Captain Clay Corbin, NRADC;and Delois Blevins, Human Resources Manager. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. The below change reflects the County's response to a code revision recently passed by the legislature and signed by the governor. The Human Resources Department presented recommended changes to Frederick County Human Resources policy regarding Policy 8.2: Holidays(Exhibit A). Mr. Dunn and Mr. McCarthy both raised concern that the new Virginia Juneteenth holiday was a Texas date to end slavery and had nothing to do with Virginia. Mr. McCarthy moved to approve that the holiday be recognized and referred to as Emancipation Day vs.Juneteenth, and Ms. Lewin seconded the motion.The committee recommends approval,4 in favor& 1 against. 2. The NRADC requested a Range Adjustment for NRADC Correctional Nurses I,II and III (Exhibit B). Ms. Lewin moved to approve the range adjustments and Mr. McCarthy seconded the motion. The committee recommends approval,5 in favor&0 against. Respectfully submitted, HUMAN RESOURCES COMMITTEE Blaine Dunn,Chairman Don Butler Beth Lewin Doug McCarthy Kim McDonald Robert(Bob)Wells By L' Michael J. Marciano, Director of Human Resources 328 Exhibit A Policy 8.2: Holidays Considered at the November 13, 2020 HR Committee Meeting 329 VIII. WORK HOURS,HOLIDAYS.LEAVE 8.2 Holidays The County shall observe federal and state holidays and other such holidays as may be prescribed by the Board of Supervisors.When a holiday falls on a Saturday,it shall be observed on the preceding Friday;when the holiday falls on a Sunday,it shall be observed on the following Monday.All full-time employees of the County shall be entitled to holiday benefits. Current holidays observed by the County are: Martin Luther King's Day Presidents'Day Apple Blossom Friday Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Election Day Veterans Day Wednesday before Thanksgiving,noon closing Thanksgiving Day Day after Thanksgiving Christmas Eve Day Christmas Day New Year's Day. Personnel,who are not called upon to work during a holiday,will be paid for the holiday at straight time.If personnel are required to be on duty during a holiday because of the nature of their position,they shall be paid for the holiday plus their hours worked. Holiday pay shall be granted based on the scheduled workday of the employee.If an employee is regularly scheduled to work an 8-, 10-or 12-hour day,he/she will receive 8 hours of holiday pay.Firefighters scheduled to work a 24-hour shift will receive 10 hours of holiday pay. Policy 8.2 Updated/Approved: 9/9/2020 330 VIRGINIA ACTS OF ASSEMBLY -- 2020 SPECIAL SESSION I CHAPTER 4 An Act to amend and reenact §2.2-3300 of the Code of Virginia, relating to legal holidays; Juneteenth. [H 5052] Approved October 13, 2020 Be it enacted by the General Assembly of Virginia: 1. That § 2.2-3300 of the Code of Virginia is amended and reenacted as follows: §2.2-3300. Legal holidays. It is the policy of the Commonwealth to fix and set aside certain days in the calendar year as legal holidays for the people of Virginia. In each year, the following days are designated as legal holidays: January 1 — New Year's Day. The third Monday in January Martin Luther King, Jr., Day to honor Martin Luther King, Jr., (1929-1968), defender of causes. The third Monday in February George Washington Day to honor George Washington (1732-1799), the first President of the United States. The last Monday in May Memorial Day to honor all persons who made the supreme sacrifice in giving their lives in defense of Virginia and the United States in the following wars and engagements and otherwise: Indian Uprising (1622), French and Indian Wars (1754-1763), Revolutionary War (1775-1783), War of 1812 (1812-1815), Mexican War (1846-1848), War RpAwev:p the States Civil War (1861-1865), Spanish-American War (1898), World War I (1917-1918), World War 11 (1941-1945), Korean War (1950-1953), Vietnam War (1965-1973), Operation Desert Shield-Desert Storm (1990-1991), Global War on Terrorism (2000- ), Operation Enduring Freedom (2001- ), and Operation Iraqi Freedom (2003- ). On this day all flags, national, state, and local, shall be flown at half— Aa€€Of mas half-staff or half-mast to honor and acknowledge respect for those who made the supreme sacrifice. June 19 Juneteenth to commemorate the announcement of the abolition of slavery in Texas, the last of the former Confederate States of America to abolish slavery, and to recognize the significant roles and many contributions of African Americans to the Commonwealth and the nation. July 4 Independence Day to honor the signing of the Declaration of Independence. The first Monday in September Labor Day to honor all people who work in Virginia. The second Monday in October Columbus Day and Yorktown Victory Day to honor Christopher Columbus (1451-1506), a discoverer of the Americas, and the final victory at Yorktown on October 19, 1781, in the Revolutionary War. The Tuesday following the first Monday in November Election Day for the right of citizens of a free society to exercise the right to vote. November 11 Veterans Day to honor all persons who served in the Armed Forces of Virginia and the United States in the following wars and engagements and otherwise: Indian Uprising (1622), French and Indian Wars (1754-1763), Revolutionary War (1775-1783), War of 1812 (1812-1815), Mexican War (1846-1848), War Betwee the States Civil War (1861-1865), Spanish American War (1898), World War I (1917-1918), World War 11 (1941-1945), Korean War (1950-1953), Vietnam War (1965-1973), Operation Desert Shield-Desert Storm (1990-1991), Global War on Terrorism (2000- ), Operation Enduring Freedom (2001- ), and Operation Iraqi Freedom (2003- ). The fourth Thursday in November and the Friday next following Thanksgiving Day to honor and give thanks in each person's own manner for the blessings bestowed upon the people of Virginia and honoring the first Thanksgiving in 1619. December 25 Christmas Day. Whenever any of such days falls on Saturday, the Friday next preceding such day, or whenever any of such days falls on Sunday, the Monday next following such day, and any day so appointed by the Governor of the Commonwealth or the President of the United States, shall be a legal holiday as to the transaction of all business. 331 Exhibit 6 Range Adjustment for NRADC Correctional Nurses I, II and III Considered at the November 13, 2020 HR Committee Meeting 332 Northwestern Regional Adult Detention Center Division Commanders V,N�{r Main Facility-141 Fort Collier Rd.-Winchester,VA 22603 Captain Patty Barr,Administrative Services _ X1011 Phone: (540)665-6374 Fax: (540)665-1615 Captain Clay Corbin,Support Services { s �' Community Captain Heath Custer,Security&Operations Corrections-147 Fort Collier Rd.-Winchester,VA 22603 Captain Shawn McQuaid,Community Corrections Phone: (540)665-6380 Fax: (540)678-1339 TO: Blaine Dunn Chairman, Human Resources Committee COPY: Michael Marciano FROM: Capt. Clay Corbin SUBJ: Correctional Nurse Pay Grade DATE: November 3, 2020 The purpose of this memorandum is to request that the Correctional Nurse Pay Grade be raised from a Level 6 to a Level 7 for Correctional Nurse I, Level 7.5 for Correctional Nurse II and Level 8 for Correctional Nurse III. This has been presented to the Jail Board Finance Committee on October 16, 2020 and then to the Jail Board on October 22, 2020. This proposal was supported, unanimously, during both meetings. The reason for this increase in grade is based on regional competitive pay rates, number of vacant positions, budgetary impact as well as liability concerns. The justification for competitive pay was based on the pay scale used by the Rappahannock Shenandoah Warren County Regional Jail (RSW). This is the closest regional jail to us and within the same economic demographic as NRADC. Their website lists the starting pay for nurses as $25-$30 an hour based on experience (see Attachment#1 highlighted areas). I spoke with Superintendent Russ Gilkison (RSW)in person and he confirmed that the average starting pay rate is $25-$27 per hour. The current starting salary for nurses at NRADC is $20.92 per hour($43,516 annually). The second concern pertains to the number of vacancies and the length of time they have been unfilled. NRADC currently has twelve (12) positions for correctional nurses. Of those twelve positions, seven are currently vacant(see Attachment#2). This does not reflect that two of the five filled positions belong to the Director of Nursing and the Assistant Director of Nursing. One of the positions is four years old followed by vacancies from 2018-2020 (see Attachment#3). The third concern is a reflection of the budgetary impact. In order to provide the necessary medical services, we have had to resort to using temp nursing agencies. The temp nursing agencies we currently use charge us between $39.50 and $51.60 per hour for the temp nurses (see Attachments 94 & 5). Over the course of the last several weeks, we have been averaging approximately $10,000 per week just in temp services alone (see Attachments #4 & 5). FY22 Budget consists of$350,000 allotted for temp nursing costs alone. 333 The fourth concern is related to the liability that we may possibly incur by not having adequate coverage as well as using revolving temp nurses. Over the past couple of years, the rise in cases of acute care inmates has been significant. This affects every aspect of the Medical Department: the number of sick call requests, doctor call patient numbers, medical emergencies, as well as the mounting difficulties with medication pass. Medication pass occurs three times a day. This is when the nurses go to every housing unit in all three buildings to pass out medication to the individual inmates. It now takes the nurses twice as long to conduct medication pass given the number of inmates taking medication as well as the overall number of medications being administered per inmate. We have had to order additional medication carts to store inmates' medications due to the sharp increase in the amount of medicine distributed throughout the three buildings. Because of the lack of coverage and the inconsistency with having revolving temp nurses, we have been late on medication passes as well as errors have occurred during such. In the correctional environment, medical departments face the heaviest frequency and volume of litigation. We are also placing a tremendous strain on our five county- employed nurses as they carry the burden of twelve positions in terms of filling the gaps. Raising the pay grade of our correctional nurses will assist with recruitment as well as improve the longevity of our current employees. Raising their starting pay from $20.90 to $25.00 an hour makes NRADC competitive with our neighboring regional jail (RSW). Several of the temp nurses have already stated that, if the pay were $25.00 per hour, they would transfer over as a county-employed nurse (pending approval through our hiring process). The temp nurses currently do not receive benefits, so making a few dollars less an hour is not a deterrent. The temp agencies are paying around $30-$32 per hour. With the close proximity of institutions offering nursing programs, we are far more likely to attract new recruits with a more competitive hourly wage. NRADC is the only component of Frederick County that has correctional nurses. Therefore, raising the pay scale only affects those twelve positions here and does not require a change in any other county employee, according to job title. Lastly, we are going to pay more money regardless of which direction we go. But raising the pay grade gives us the potential to significantly eliminate the costs associated with temp nurses as well as reduce our risk of litigation. Thank you for your time and consideration in this matter. 334 Attachment #1 335 1013012020 RSW Regional Jail-Home Russell W. Gilkison Superintendent mail the nerintend Jail Location and Mailing Address: 6601 Winchester Road Front Royal,VA 22630 FACILITY CONTACT LIST Main Number (540) 622-6097 or (540) 622-8678 Inmate Accounts (540) 622-5015 Administration Fax (540) 622-2846 Booking (540) 622-8,620 or (540) 622-8683 Booking Fax (540) 636-3342 Records Department (540) 622-5024 Records Fax (540) 631-0704 Medical Department (540) 622-5038 Medical Fax (540) 636-3358 Community Custody (540) 622-5032 Community Custody Fax (540) 631-0933 Board and Commitee Meetings Employment Opportunities Licenged Practical Nurse Company: RSW Regional Jail https:l/www.rswregionaijait.corn M 336 1013012020 RSW Regional Jail-Htime Pay Rate: $25. - $30 Hourly DOE/DOQ Medication Aide Company: RSW Regional Jail Pay Rate: DOE/DOQ Director of Nursing Company: RSW Regional Jail Pay Rate: DOE/DOQ Medical Regbtered Nurse Company: RSW Regional Jail Pay Rate: DOE/DOQ Transportation Officer: Partt-Time- Current VADCJS Jail Officer/1] Cgrtif! 11011 nguired Company: RSW Regional Jail Pay Rate: $16 per hour Jail Officer Company: RSW Regional Jail Pay Rate: $41,373 -$43,468 DOE Usemame,username �_�- ,-^ Password Passwwd Remember Me ❑ v • �g+�,your username? F-Q3gQLyour pasMQt UPDATES TOTAL NUMBER OF CONFIRMED CASES: a as of October 30,2020 COVID-19 Information Update 1013012020: As of October 30,2020, RSW Regional Jail currently has 28 inmates and 8 staff members that have tested positive for COVID-19. We are working with the Virginia Department of Health and following their recommendations as we move forward. COVID-19 Information Update 1012912020: As of October 29, 2020, RSW Regional Jail currently has 28 inmates and 8 staff members that have tested positive for COVID-19. We are working with the Virginia Department of Health and following their recommendations as we move forward, COVID-19 Information Update 10/2812020: https:llwww.rawregionaliall.com 3"337, Attachment #2 338 FY17 FY18 FY19 FY24 MI July 5 5 7 4 7 August 5 5 7 4 7 September 5 5 6 5 8 October 3 5 5 5 8 November 3 4 5 6 December 3 4 5 5 January 3 4 5 6 February 4 4 5 6 March 4 4 5 7 April 4 5 5 7 May 4 6 4 7 June 5 6 4 7 W W CO Attachment ##3 340 NURSE OFF 1/22/20 NURSE cma to nurse 1/23 OFF 4/1/16 NURSE cma to nurse 1/23 OFF 10/16/17 NURSE CUFF 4/11/18 NURSE OFF 9/13/19 NURSE OFF 2/29/20 NURSE OFF 3/31/20 NURSE OFF 9/13/24 341 Attachment #4 342 114W Gateway Healthcare Professionals, LLC Invoice 8002 Discovery Drive Date invoice # -, Suite 21$ 10/23/2020 402!4 "'-qe ,,,Rohr Richmond, Virginia 23229 Sill To: Northwestern Regional Adult Detention Ctr 141 Fort Collier Road Winchester, VA 22603 P.O. No. Terms Due Date 30 Days 11/22/2020 Item Hours Rate date Employee Amount LPN - NRADC - Night/Weekend 9 51.60 10/11/2020 464.40 LPN- NRADC-Night/'weekend 10 51.60 10/11/2020 516.00 LPN -NRADC - Night/Weekend 6.3 51.60 10/12/2020 325.08 LPN - NRADC - Holiday 6 74.40 10/12/2020 446.40 LPN - NRADC- Holiday 9.8 74.40 10/12/2020 729.12 LPN - NRADC 3.8 49.60 10/13/2020 188.48 LPN -NRADC -Night/Weekend 6.2 51.60 10/13/2020 319.92 LPN-NRADC 6.8 49.64 10/13/2020 337.28 LPN - NRADC - Night/Weekend 3 51.60 10/13/2020 154.80 LPN - NRADC 4.5 49.60 10/14/2020 223.20 LPN - NRADC - Night/Weekend 4.2 51.60 10/14/2020 216.72 LPN - NRADC - Nit/Wkend QT 1.3 77.40 10/14/2020 100.62 LPN - NRADC 10 49.60 10/14/2020 496.00 LPN - NRADC 6.8 49.60 10/14/2020 337.28 LPN- NRADC -Night/Weekend 3 51.60 10/14/2020 154.80 LPN - NRADC 10.5 49.60 10/15/2020 520.80 LPN - NRADC - Night/Weekend 1 51.60 10/15/2020 51.60 LPN - NRADC 7 49.60 10115/2020 347.20 LPN- NRADC-Night/Weekend 3 51,60 10/15/2020 154.80 LPN -NRADC 10.5 49.60 10/16/2020 520.80 LPN - NRADC - Night/Weekend 1 51.60 10/16/2020 51.60 LPN - NRADC 6 49.60 10/16/2020 297.60 A late fee of 1.5%per month will be assessed net terms. This is an annual Total rate of 18%. Thank you for trusting Gateway with your staffing needs! Phone #: Web Site: If you have any questions about this invoice please 804-767-4050 contact Leatha England at 804-767-4050. www.gatewayhealthpros.com Page 1 343 F, ' t Gateway Healthcare Professionals, LLC Invoice 8002 Discovery Drive D to invoice # Suite 21$ f`'jjq- pp'�)V`y*� Richmond, Virginia 23229 10..12312020 4024 Bill To: Northwestern Regional Adult Detention Ctr 141 Fort Collier Road Winchester, VA 22603 P.O. No. Terms Due Date 30 Days 11/22/2024 Item Hours Rate Date Employee Amount LPN- NRADC -Night/Weekend 4 51.60 10116/2020 206.40 LPN -NRADC - Nit/Wkend OT 11 77.40 10/17/20 0 851.40 LPN - NRADC - Night/Weekend 10.5 51.60 10/17/2020 541.80 LPN - NRADC- Night/Weekend 9.5 51.60 10117/2020 490.20 A late fee of 1.5%per month will be assessed net terms. This is an annual Total $9,044.30 rate of 18%. Thank you for trusting Gateway with your staffing needsl Phone #: Web Site: If you have any questions about this invoice please 804-767-4050 contact Leatha England at 804-767-4050. www.gatewayhealthpros.com Page 2 344 ruff W7i7AoQ QR�rlif�ll�'i+� Tow wemw lc Tnsday : rp��3 p?A SS'ry (*.US AM ':SO M 9 t 3w" ic) of t aro W111 5: 3brh tp '[ +r x&M 9&Toftaam k Tog 07 . Wmb To T o f4 ' Taal: T*Tilw. ►. r-0 �n'P�'.P�ofaa�a�slCcnti�ning rY� 5�8 ---MMC AN CDOW� WAS SATE + dDi�'1"S�7'C Ap�HB'i+0?S6'€ f OQ�S(�i Tf11S E�$=OF TSS RDRAwL�l1SD�eAces a�r� TO mid EEZ9EZLOO9 99.60 OZ®Z/0Z10ti 345 FAI TO.'MO 147AN44 J-) C7/ . / F7 Yior'.�ale;, f> MMMAMr FOR MDFLVsrOW. ayMct TNGTE s PORK MEESWNALAOM IOTL AND at[REV.EICSLSIDB�r��TFlAI'F�5 F[]1tMl`S��E►A�7 A(�J6�.�"'L.11+�'"AAT1'�Cl Hears To The N veg Tesd DAY D4§T8 STARM Lm HG IOUM ' WHOM swul8Y Mnndav . to ffOY �G � •!�C r" f �� � ,� 4N x A � eu a?ayet �iff€.AR #]T wyxe ToblHow TR Worcs TO ftuen„ Mie Tutsi OT1 e Nam yy Title: r) r b This ProfmionaI C'oatinuins fr cit? '- �h8�D SATfSFA `BY�L�'fNG TATS Fob q�� IASL SIRE QF 346 TAX rce(W VA14. O��+aara C1pSAlr'!ItAR 110 uh4E,.■TSw7 rTw-i'![.Fl<#k OAY OA7� SSA*� !1 i !=IMI LI O ROW f F1idrY �T f �I Thr 4 �7 i w+ WE11�=3 W&A Town*"C. 1tie11rsrc � i7�:!10C rfyy� ;h.� 's no OM rewiww C'm S� r� rh. CXw •9'-'sZ`,&i�+IG�Z.t il'�,i-tL'lS��l+t�blB#3�:'1�k���7,fiC� �Rvker a�.�.�a�u•r�a�*er�cr+er�va�„k��,:r,•.;, - --- 347 TEWY PLEASE HAVE YOUR T24LUM SYCyjNri BY YOUR>SIIMi"M AND FAX TO.'(804)767AN2; UA L-ALATI.,'t O rma4uakaATLt&!l3E+i[T .C[]� YourNam i TANT FOS.PZICI OVAL.BY C'UFMGTM FMK FxomnDN L AGREM.TO IM AND Ct �C*IZF'YME ME ANDCU'rlM THAT TMS WRM 2 IM AND ACM76-AWTHATN471ii}[11tlBS • • $owe To i�i�araat Teuli� • :ti`i•"`w `"7,�'y'.a. i:� i+°h � i a ysiS� ; nr .n >n -. : "a � '.,Jt I DaD I 2-q WrA r) 05 153D t fir q .5 7 i0�11111 POY�t4�.H90 Pei E�F1aYee rU� i _7^' 4'i SuWvtw Pie=Wrio Total Hous In Words To Romy Tail OT: I'm Alva=Twtb TOW Tine: Pleaso P Natue{5upervisoc}:. TW Lp n, 000 AAori d S' is Th6ptaftdonal g 0 Ya9 This Asgi8whed? •0 No air i,7N6 TRs YoRm cuENT c m:Mm THAT wm mowN ARE cowmT.vmw WAS PFRF(]R'v M 3AMPACTORfLY APQA THAT CLOTF AGREES TO THE TERMS AND COWIR?l33 ON THE&EVEM SIDE OF TSUS FORM.MXASE DRAW LING TE[RO GH LfNUSE)SPACES ABOVE. EG 3 t+d -WOROW CaVdN EMEzzaps ss;5o ozoz/0Z/oT -- 348 IWY PI.&Aa HAVE YOM TARSMT SIM=BY YouR SUMVWRAM FAx To;(I"767: 1, 0@ W"TO TOMErzym ARF BUZNni■'}SIITFIANurvW[WTr AniV Pavlifleoa; You l R �'111�1T 1@��:1'A[31�SI0NA.I.�BY���4'�F[3Rbt`FRSSt�FAi.A( 5,Tt3T> AKD �QR AR?DiS E}hiUTOM SM ASID CFRTM THATM FORMS'T M AND AC [1UU AND12ATWO BOURM i M1.77 77 WMI! I -..v ... �r .. t•l W �- Ou Ssn�day sw ICet InPyr yup ntsor:Plewa Wrtlo Total Haus Im Words To Room Tout OT: Tbe Naim Teeft Total Thw. �r Plem?rmtNAmo LSuParvlswl MIX S' Is Twspro*mmd C.owuftg 0 Yes This AsdpmaC Q No Q ffUjgMrjBY4MCOTWGTHMFMMMM4TCMU=TUTMM MOWN ARE MUWr,WORK WAS FEUORWM SATWACTORLY AND THAT CLMXr AaRM 70 TABTBXW AND CMWKM ON ME REVEM ME OF 7M POUL PLBIti'SR DRAW LDW T@R.OUGH UNUSED SPAM ABOVE, Z® XVd -IVDIQ3W CG"N EEF,9EZLOV9 99:60 azoz/0Z/9I 349 Attachment #5 350 Invoice XI E D I C A L EDGEy DA10/17/2020 INV BIH 2020153 TERMS DUE DATE It I"C R V I T NI E NT Net 30 11/16/2020 BILL TO Northwestern Regional Adult Detention Ctr 141 Fort Collier Road Winchester, VA 22603 AMOUNT DUE 1PONumber MAKE PAYABLE TO $2,011.34 Medical Edge Recruitment LLC 2829 Technology Forest Blvd. Suite 280C The Woodlands,TX 77381 Please detach top portion end return with your payment: Date Ending Description Quantity Rate Amount 1011712020 10.5 $39.50 $414.75 10/17/2020 14.5 $39.50 $572.75 1011712020 25.92 $39.50 $1.023.84 Subtotal $2,011.34 Medical Edge Billing Department TOTAL $2,011.34 admin@medicaledgerecruitment.com 713.897.8752 Page 1 of 1 351 Employee: Client: Northwestern Regional Adult Retention Ctr[Tanner,Angie] Period: 1011112020-10/17/2020 IMEDIC:AL ED•G E Sun 1 011 712 020 Man 70112!2030 Tue 10f1312620 Wed 10/74/2020 Thu 10115/3020 Fri 1 017 012 0 2 0 Sat 1011712020 a L[:II I'1 I M V t I FKIURS 0 0 0 0 0 a 10.s TOTAL 0 0 0 0 0 0 10.5 Hours Summary Expense Summary (Regular 10.50 Dunk $000 Overtime 0.00 Ooubletime 0.00 Notes I oartity thal this timesheel is a trate and wrrecd statement of the actual time worked by me. Employee Signature: I certify that this timesheet is a true and correct statement of the actual lime worked by this employee. Approval Signature: GJ Cil N Employee: Client: Northwestern Regional Adult Detention Or(Tanner,Angie) Period: 10/11/2020-10117f2020 l i I:Ili I C A L E D-G-E Sun 1 011 1 12 02 0 Man 1 011 212 02 0 Tue 101131207.0 Wed 10/1412020 Thu 10115/2020 Fri 10fiGf2020 Sat 10/17f2020 k II (.K It'i 1 11 1.\'1' HOURS 9.5 5.5 0 0 0 0 0 LUNCH 0.5 0 0 0 0 0 0 TOTAL 9 6.5 0 0 0 0 0 Hours Summary EXPonse Summary Regular %50 Amount S0.00 Overtime 0.00 Doubletime 0.00 Notes I certify that this timesheet is a We and correct statement of the actual time worked by me. Employee Signature: I Certify that this timesheet is a true and carred slalernent at the actual hme worked by this employee. Approval Signature: W CJi W Employee: Client: Northwestern Reg*nal Adult Detention CIF(Tanner.Angie) Period: 1011V2020-1011712020 MEDICAL ED-G-F Sun 1 011 112 020 bion 1011212020 Tue 1011312020 Wed 1W1412020 Thu 1 011 51202 0 Fri 1 0 11 612 0 20 Sat 10117/2020 K L(-,K I-I I%I LN i HOURS 0 0 8.42 8.5 9 0 0 TOTAL 0 0 8.42 13.5 9 0 0 Hours Summary Expense Summary Regular 25.92 Arneunt 50.00 Overtime 0.00 Doubletime 0.00 Notes I ce"that this times heel is a true and correct statement of the actual time worked by me. Employee Signature: I cerliN that this timesheet is a true and carred statement of the actual time worked by this employee. Approval Signature: W Cli Frederick • J' 'tP 'urf� Salary AdministrationProgram Title Department Range 1st LIEUTENANT SHERIFF'S OFFICE 9 ACCOUNT ANALYST TREASURER'S OFFICE 6 ACCOUNT CLERK FREDERICK COUNTY 3 ACCOUNTING SUPERVISOR FINANCE 9 ACCOUNTING TECHNICIAN NRADC 4 ADMINISTRATIVE ASSISTANT FREDERICK COUNTY 6 ADMINISTRATIVE INVESTIGATOR FREDERICK COUNTY 8 AIRPORT EXECUTIVE DIRECTOR WINCHESTER REGIONAL AIRPORT NC ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 2 ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 8 ASAP CASE MANAGER NRADC/DCS 5 ASAP CASE MANAGER ASSISTANT NRADC/DCS 4 ASSESSOR I COMMISSIONER OF THE REVENUE 7 ASSESSOR II COMMISSIONER OF THE REVENUE 8 ASSESSOR III COMMISSIONER OF THE REVENUE 9 ASSISTANT FIRE CHIEF FIRE& RESCUE 12 ASSISTANT ANIMAL SHELTER MANAGER PUBLIC WORKS/ANIMAL SHELTER 6 ASSISTANT COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 10 ASSISTANT CONVENIENCE SITE SUPER PUBLIC WORKS/LANDFILL 4 ASSISTANT COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC ASSISTANT COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE 10 ASSISTANT COURT SERVICES DIRECTOR NRADC/DCS 9 ASSISTANT FINANCE DIRECTOR FINANCE 12 ASSISTANT NURSING DIRECTOR NRADC 8 ASSISTANT PLANNING DIRECTOR PLANNING & DEVELOPMENT 12 ASSISTANT PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION 11 ASSISTANT REGISTRAR REGISTRAR'S OFFICE 4 ASSISTANT SUPERINTENDENT NRADC 12 ASSISTANT TRANSPORTATION DIRECTOR PLANNING & DEVELOPMENT 12 AUDITOR COMMISSIONER OF THE REVENUE 8 BASICREC COORDINATOR PARKS& RECREATION 5 BASICREC MANAGER PARKS& RECREATION 7 BENEFITS ADMINISTRATOR HUMAN RESOURCES 6 BLDG OFFICIAL CODE ADMIN PUBLIC WORKS/INSPECTIONS 10 BOOKING TECHNICIAN NRADC 3 BUSINESS DIVISION/CHIEF ADMIN COMMISSIONER OF THE REVENUE 8 BUSINESS MANAGER NRADC 8 BUSINESS RETENTION MANAGER EDA 9 CAPTAIN SHERIFF'S OFFICE/NRADC 10 CASE OFFICER NRADC/DCS 4 CASHIER TREASURER'S OFFICE 3 CERTIFIED MEDICATION AIDE (CMA) NRADC 2 CHIEF COMMUNITY CORRECTIONS NRADC/DCS 10 CIRCUIT COURT CLERK CLERK'S OFFICE NC CIVIL ENGINEER PUBLIC WORKS/ADMINISTRATION 9 COLLECTOR TREASURER'S OFFICE 8 COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE NC COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE NC COMMUNICATION OFFICER I PUBLIC SAFETY COMMUNICATIONS 4 COMMUNICATION OFFICER II PUBLIC SAFETY COMMUNICATIONS 5 COMMUNICATION OFFICER III PUBLIC SAFETY COMMUNICATIONS 6 COMMUNICATIONS SHIFT SUPERVISOR PUBLIC SAFETY COMMUNICATIONS 7 COMMUNITY OUTREACH COORDINATOR SHERIFF'S OFFICE 5 CONVENIENCE SITE ATTENDANT PUBLIC WORKS/LANDFILL 1 355 Frederick County Salary Administration Program-July 2020 Title Department Range CONVENIENCE SITE SUPERVISOR PUBLIC WORKS/LANDFILL 5 CORRECTIONAL INVESTIGATOR NRADC 5 CORRECTIONAL NURSE I NRADC 6 CORRECTIONAL NURSE II NRADC 6.5 CORRECTIONAL NURSE III NRADC 7 CORRECTIONAL OFFICER I NRADC 5 CORRECTIONAL OFFICER II NRADC 6 CORRECTIONAL OFFICER III NRADC 7 CORRECTIONAL SYSTEM TECHNICIAN NRADC 5 CORRECTIONAL SYSTEMS OFFC NRADC 7 COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC COUNTY ATTORNEY COUNTY ATTORNEY'S OFFICE NC COURT SERVICES DIRECTOR NRADC/DCS 10 CRIME ANALYST SHERIFF'S OFFICE 6 CSA ACCOUNT SPECIALIST CHILDREN'S SERVICES 4 CSA COORDINATOR CHILDREN'S SERVICES 8 CSR(CUSTOMER SVC REP-NON AIRPORT) FC-ALL DEPT'S EXCEPT AIRPORT 2 CUSTODIAN MAINTENANCE 1 CUSTODIAL SUPERVISOR MAINTENANCE 3 CUSTOMER SERVICE REP(AIRPORT ONLY) WINCHESTER REGIONAL AIRPORT 2 CUSTOMER SERVICE TECHNICIAN PARKS& RECREATION 3 DATA COLLECTOR COMMISSIONER OF THE REVENUE 4 DATABASE ADMINISTRATOR/DEVELOPER INFORMATION TECHNOLOGY 8 DEPUTY CHIEF FIRE& RESCUE 11 DEPUTY CLERK TO BOARD OF SUPERVISORS COUNTY ADMINISTRATION 10 DEPUTY CLERK/OPERATIONS CLERK'S OFFICE 6 DEPUTY COMMONWEALTH'S ATTORNEY COMM ATTORNEY'S OFFICE 12 DEPUTY DIRECTOR IT-SECURITY INFORMATION TECHNOLOGY 11 DEPUTY COUNTY ADMINISTRATOR COUNTY ADMINISTRATION NC DEPUTY I SHERIFF'S OFFICE 5 DEPUTY II SHERIFF'S OFFICE 6 DEPUTY III SHERIFF'S OFFICE 7 DEPUTY REGISTRAR REGISTRAR'S OFFICE 5 DEPUTYTREASURER TREASURER'S OFFICE 12 DEPUTY TREASURER/COMPLIANCE TREASURER'S OFFICE 10 DEPUTY TREASURER OPS TREASURER'S OFFICE 12 DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 6 DIRECTOR ELECTIONS/GEN REGISTRAR REGISTRAR'S OFFICE NC EDA DIRECTOR EDA NC EMS BILLING MANAGER FIRE& RESCUE 4 EMS BILLING SPECIALIST FIRE& RESCUE 2 ENVIRONMENTAL INSPECTOR PUBLIC WORKS/ADMINISTRATION 5 ENVIRONMENTAL MANAGER PUBLIC WORKS/LANDFILL 9 ENVIRONMENTAL PROGRAM ADMINISTRATOR PUBLIC WORKS/ADMINISTRATION 8 ENVIRONMENTAL SAFETY TECHNICIAN PUBLIC WORKS/LANDFILL 6 EVIDENCE CLERK SHERIFF'S OFFICE 4 EXTENSION TECHNICIAN VIRGINIA COOP EXTENSION 5 F&R BATTALION CHIEF FIRE& RESCUE 10 F&R CAPTAIN FIRE& RESCUE 9 F&R LIEUTENANT FIRE& RESCUE 8 F&R SPECIALIST FIRE& RESCUE 7 F&R TECHNICIAN FIRE& RESCUE 6 FINANCE DIRECTOR FINANCE NC FINANCE SPECIALIST FINANCE 6 FINANCE TECHNICIAN AIRPORT 3 FIRE& RESCUE CHIEF FIRE& RESCUE INC FIREFIGHTER/EMT IFIRE& RESCUE 1 5 356 Frederick County Salary Administration Program-July 2020 Title Department Range FLIGHT LINE TECHNICIAN WINCHESTER REGIONAL AIRPORT 4 FOOD SERVICES MANAGER NRADC 8 FOOD SERVICES SUPERVISOR NRADC 3 GAS PLANT OPERATOR PUBLIC WORKS/LANDFILL 7 GIS ANALYST COMMISSIONER OF THE REVENUE 9 GIS ANALYST/PROGRAMMER INFORMATION TECHNOLOGY 9 GIS MANAGER INFORMATION TECHNOLOGY 10 GIS TECHNICIAN INFORMATION TECHNOLOGY/PLANNING 6 HEAD CUSTODIAN MAINTENANCE 2 HEAVY EQUIPMENT MECHANIC PUBLIC WORKS/LANDFILL 8 HR ASSISTANT HUMAN RESOURCES 3 HR DIRECTOR HUMAN RESOURCES NC HR GENERALIST HUMAN RESOURCES 6 HR MANAGER HUMAN RESOURCES 10 HR SPECIALIST HUMAN RESOURCES 4 INMATE PROGRAM SPECIALIST NRADC 5 INMATE PROGRAMS COORD NRADC 6 INSPECTOR PUBLIC WORKS/INSPECTIONS 7 INVESTIGATOR SHERIFF'S OFFICE 8 IT DIRECTOR INFORMATION TECHNOLOGY NC LABORER PUBLIC WORKS/LANDFILL SHAWNEELAND 2 LANDFILL MANAGER PUBLIC WORKS/LANDFILL 10 LANDFILL OPERATIONS MANAGER PUBLIC WORKS/LANDFILL 8 LANDFILL OPERATIONS SUPERVISOR PUBLIC WORKS/LANDFILL 7 LANDFILL SPOTTER PUBLIC WORKS/LANDFILL 3 LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 4 LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 4 LIDS TECH/RECORDS SUPV NRADC 8 LIEUTENANT NRADC/SHERIFF'S DEPT 9 LITIGATION SUPPORT MANAGER COMM ATTORNEY'S OFFICE 9 MAINTENANCE MECHANIC ASST WINCHESTER REGIONAL AIRPORT 4 MAINTENANCE SPECIALIST PARKS& REC/MAINTENANCE 6 MAINTENANCE SUPERVISOR MAINTENANCE/NRADC 8 MAINTENANCE SUPERVISOR ASSISTANT MAINTENANCE 7 MAINTENANCE TECHNICIAN AIRPORT/NRADC 4 MAINTENANCE WORKER MAINTENANCE 3 MAJOR/CHIEF DEPUTY SHERIFF'S OFFICE 11 MARKETING COORDINATOR PARKS& RECREATION 6 MARKETING MANAGER EDA 9 MENTAL HEALTH CONSULTANT NRADC 7 MENTAL HEALTH DIRECTOR NRADC 9 MIS DIRECTOR INFORMATION TECHNOLOGY NC MIS PROGRAMMER MIS DEPARTMENT 11 MORTGAGE SPECIALIST TREASURER'S OFFICE 7 MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWN EELAN D 4 NETWORK ADMINISTRATOR INFORMATION TECHNOLOGY 9 NETWORK OPERATIONS MANAGER INFORMATION TECHNOLOGY 10 NURSING DIRECTOR NRADC 9 OPERATIONS MANAGER PARKS& RECREATION 8 OPERATONS SUPERINTENDENT PARKS& RECREATION 9 OPERATIONS SUPERVISOR AIRPORT/Public Safety Communications 9 P&R ASSISTANT DIRECTOR PARKS& RECREATION 10 P&R DIRECTOR PARKS& RECREATION NC P&R MARKETING MANAGER PARKS& RECREATION 7 P&R PROGRAM COORDINATOR PARKS& RECREATION 5 PARK&STEWARDSHIP PLANNER PARKS& RECREATION 8 PARK CARETAKER PARKS& RECREATION 2 357 Frederick County Salary Administration Program-July 2020 Title Department Range PARK MANAGER PARKS& RECREATION 8 PARK TECHNICIAN PARKS& RECREATION 3 PARKS SUPERINTENDENT PARKS& RECREATION 9 PAYROLL MANAGER FINANCE 10 PC TECHNICIAN INFORMATION TECHNOLOGY 4 PERMIT MANAGER PUBLIC WORKS/INSPECTIONS 7 PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 4 PERSONAL PROPERTY SUPV COMMISSIONER OF THE REVENUE 8 PLANNER PLANNING & DEVELOPMENT 9 PLANNING DIRECTOR PLANNING & DEVELOPMENT NC POST DISPOSITIONAL CASE MANAGER JUVENILE PROBATION OFFICE 4 PROBATE CLERK CLERK'S OFFICE 9 PROBATION OFFICER NRADC/DCS 5 PROGRAM COORDINATOR INFORMATION TECHNOLOGY 10 PROGRAM SUPERVISOR PARKS& RECREATION 7 PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 8 PROPERTY CLERK NRADC 3 PTS CASE MANAGER NRADC/DCS 5 PTS/PROBATION OFFICER NRADC/DCS 5 PUBLIC INFORMATION OFFICER COUNTY ADMINISTRATION 9 PUBLIC SAFETY COMMUNICATIONS DIR PUBLIC SAFETY COMMUNICATIONS NC PUBLIC WORKS DIRECTOR PUBLIC WORKS/ADMINISTRATION NC PURCHASING MANAGER FINANCE 10 REAL EST ASSESS CHIEF ADMIN COMMISSIONER OF THE REVENUE 11 RECORDS CLERK FREDERICK COUNTY 3 RECORDS CLERK II SHERIFF'S OFFICE 4 RECREATION SUPERINTENDENT PARKS& RECREATION 9 RECREATION TECHNICIAN PARKS& RECREATION 3 RESEARCH MANAGER EDA 8 REVENUE ANALYST TREASURER'S OFFICE 7 RISK MGR BUDGET ANALYST FINANCE 9 SANITARY DISTRICT MANAGER PUBLIC WORKS/SHAWN EELAN D 8 SCALE OPER/CONVEN SITE ASST PUBLIC WORKS/LANDFILL 4 SCALE OPERATOR PUBLIC WORKS/LANDFILL 5 SCANNING TECHNICIAN CLERK'S OFFICE 4 SECRETARY FREDERICK COUNTY 3 SERGEANT SHERIFF'S OFFICE/NRADC 8 SHERIFF SHERIFF'S OFFICE NC SOLID WASTE COORDINATOR PUBLIC WORKS/LANDFILL 7 SOLID WASTE MANAGER PUBLIC WORKS/LANDFILL 8 SR ACCOUNT ANALYST TREASURER'S OFFICE 7 SR ACCOUNT CLERK FREDERICK COUNTY 4 SR ANIMAL CARETAKER PUBLIC WORKS/ANIMAL SHELTER 4 SR ASAP CASE MANAGER NRADC/DCS 7 SR COLLECTOR TREASURER'S OFFICE 10 SR DESIGN REVIEW SPECIALIST PUBLIC WORKS/INSPECTIONS 8 SR INSPECTOR PUBLIC WORKS/INSPECTIONS 8 SR LANDFILL TECHNICIAN PUBLIC WORKS/LANDFILL 5 SR LEGAL SECRETARY COMM ATTY/CNTY ATTORNEY'S OFFICE 5 SR MOTOR EQUIP OPERATOR PUBLIC WORKS/SHAWN EELAN D 5 SR PERMIT TECHNICIAN PUBLIC WORKS/INSPECTIONS 5 SR PLANNER PLANNING & DEVELOPMENT 10 SR PROBATION CASE OFFC NRADC/DCS 4 SR PROGRAM COORDINATOR INFORMATION TECHNOLOGY 11 SR PROJECT MANAGER PUBLIC WORKS/ADMINISTRATION 10 SR RECORDS CLERK FREDERICK COUNTY 5 SR SECRETARY IFREDERICK COUNTY 4 358 Frederick County Salary Administration Program-July 2020 Title Department Range SUPERINTENDENT NRADC NC TIM BROOK ACHV CENTER COORDINATOR JUVENILE PROBATION OFFICE 4 TREASURER TREASURER'S OFFICE NC VW PROGRAM ASSISTANT MANAGER VICTIM/WITNESS PROGRAM 5 VW PROGRAM MANAGER VICTIM/WITNESS PROGRAM 7 VW PROGRAM OFFICE ASSISTANT VICTIM/WITNESS PROGRAM 3 WORK RELEASE SPECIALIST NRADC 5 ZONING ADMINISTRATOR PLANNING & DEVELOPMENT 8 ZONING INSPECTOR IPLANNING & DEVELOPMENT 5 Range minimum Progress Midpoint Advance Maximum 13 $103,620 $119,130 $134,640 $150,152 $165,662 12 $92,202 $106,097 $119,884 $133,671 $147,566 11 $82,723 $95,110 $107,497 $119,884 $132,271 10 $70,875 $81,538 $92,202 $102,865 $113,529 9 $61,288 $70,552 $79,707 $88,862 $98,126 8 $53,964 $62,042 $70,121 $78,199 $86,278 7 $48,686 $56,010 $63,334 $70,660 $77,984 6 $43,516 $49,978 $56,549 $63,119 $69,582 5 $39,638 $45,563 $51,487 $57,411 $63,334 4 $34,791 $40,069 $45,239 $50,410 $55,687 3 $31,775 $36,514 $41,254 $45,993 $50,733 2 $27,790 $31,991 $36,191 $40,392 $44,593 1 $23,913 $27,574 $31,129 $34,683 $38,346 359 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Public Hearings (Non Planning Issues) Title: Ordinance, pursuant to Va. Code Sec. 15.2-1508, to Authorize the Payment of Certain Bonuses to Employees of the County, of and as its Constitutional Officers, and of Entities for which the County Serves as Fiscal Agent. The ordinance would authorize the payment of a bonus of $500 each for full-time employees, to be paid on or before December 31, 2020, and an additional bonus of $500 each for full-time employees in positions classified as Very High Risk for COVID-19 Exposure or High Risk for COVID-19 Exposure under the Virginia Department of Labor Industry Standards, to be paid on or before March 31, 2021. Attachments: BOS 12-09-20MemoBonusOptions.pdf 360 COUNTY of FREDERICK Kris C. Tierney County Administrator na 540/665-6382 Fax: 540/667-0370 E-mail: ktierney�fcva.us MEMORANDUM TO: Board of Supervisors FROM: Kris C. Tierney, County Administrator DATE: December 3, 2020 SUBJECT: Employee bonus Staff previously provided a memo to the Board (copy attached) which contained background information and outlined 3 alternative approaches to providing a Bonus payment to employees who have been working through the COVID pandemic. While a number of localities within the regional have utilized CARES funding to provide hazard pay to their employees, for a variety of reasons we have taken a different approach choosing instead to utilize some CARES funds to cover a portion of our public safety salaries during the period of the pandemic, thus freeing up County funds for other purposes. Meanwhile, the General Assembly approved, and the Governor signed an FY21 Supplemental Budget which includes 12/1/2020 bonus payments in the amount of$500 for Compensation Board funded sheriffs, sheriffs' deputies, superintendents, and regional jail offices for those employed as of December 1, 2020. The State Compensation Board funding will cover only 163 out of 190 employees at the Regional Jail, 67 out of 155 positions in the Sheriff s Department and no other positions including those in Fire and Rescue. Staff is requesting the Board's approval of a one-time bonus of$500 for all employees that have worked through the period of the pandemic and second $500 payment for positions classified as high or very high risk to be paid at a later date. To implement this approach would require a total General Fund Supplemental Appropriation in the amount of $29,603 and a Regional Jail Fund Supplemental Appropriation in the amount of $72,125. These amounts appropriate the Compensation Board Funding. A General Fund transfer from the Operational Contingency of $430,775 is needed to fund the county portion of the bonus. The Board could chose authorize payment for only those State Compensation Board funded positions at no cost to the County; fund a bonus for only high or very-high risk positions; or approve bonuses of less amounts. 107 North Kent Street • Winchester, Virginia 22601 361 COUNTY of FREDERICK Kris C. Tierney County Administrator na 540/665-6382 Fax: 540/667-0370 E-mail: ktierney�fcva.us MEMORANDUM TO: Board of Supervisors FROM: Kris C. Tierney, County Administrator DATE: November 30, 2020 SUBJECT: Hazard pay and employee bonuses As the Board may be aware,the General Assembly recently mandated(with funding)$500 bonuses for State Compensation Board funded Sheriff s Office and Jail employees. See the accompanying memorandum which outlines recently approved state budget supplements and notes that each locality should pay the bonus as close to December 1 as possible, and no later than December 31, 2020. Simultaneously, County Administration had been reviewing the possibility of bonuses or "hazard pay." The subject of "hazard pay" amid the COVID-19 pandemic has been circling in the press and amongst staff. County Administration, along with the County Attorney, Finance, and HR, have discussed the value of County employees and the applicability of hazard pay at length. The decision was not taken lightly,however it was decided to forgo the utilization of CARES Act funds for hazard pay for several reasons, stemming from the County Attorney's determination that hazard pay must be an hourly wage added to the employees regular hourly rate of pay. While the U.S. Treasury guidance does say the hazard pay is an eligible use of CARES Act funds, it also says that hazard pay may not be issued across the board to employees. In the absence of clear guidance, any determination on how to administer hazard pay would have to look at, and follow, the Fair Labor Standards Act(FLSA). FLSA requires that hazard pay be included as part of an employee's regular rate of pay in computing the employee's overtime pay. Based on the requirement that hazard pay be an additional hourly rate and that the higher rate must be used in the calculation of overtime, it is administratively impossible to issue hazard pay for any period in the past for the 305 staff members deemed to be in very high and high risk positions per the Department of Labor and Industry (DOLI) risk classifications. This would require manual entry and recalculations of wages, overtime pay, benefits (mainly VRS) and taxes. 107 North Kent Street • Winchester, Virginia 22601 362 To implement an hourly hazard pay for a period in the future would also be difficult as the CARES Act funds expire on December 30, 2020. This option would also require manual entry to update hourly rates for the 305 employees, and manual entry to return to the regular rate of pay for January and beyond. For the reasons explained above, the best approach to eliminate the administrative burden and recognize that County staff have been dedicated through this health emergency is to issue a discretionary bonus along the same lines as the General Assembly's provision for Compensation Board employees. Discretionary bonuses can be a lump sum, one-time payment that does not result in overtime. However, a bonus is not an eligible expense under the CARES Act and will have to come from County funds and be approved by the Board of Supervisors. The recent General Assembly legislation also states that if the locality has already paid a one-time bonus with local funds, the Compensation Board will consider the locality has met the intent of the legislation and will be reimbursed. The locality may turn down the bonus and not provide the bonus only if they have already paid a bonus of at least$500 in FY 21 using local funds. Frederick County has not provided any bonuses in FY 21. Frederick County has options to consider in administering bonuses to full-time employees. Option 1 Frederick County has 230 positions that qualify for State Compensation Board bonuses and eligible for$101,728 in state reimbursement per the legislation discussed above.Frederick County has the option to pay only those positions that are State Compensation funded. This option would fund 163 out of 190 employees at the Regional Jail, 67 out of 155 positions in the Sheriffs Department, and no other county positions including those in Fire and Rescue. This option would require a General Fund Supplemental Appropriation in the amount of$29,603 and a Regional Jail Fund Supplemental Appropriation in the amount of $72,125. This bonus would be paid by December 31, 2020. Option 2 In addition to the 230 State Compensation positions, the County could provide across the board bonuses of $500 to all full-time positions. There are approximately 588 positions that are not eligible for state reimbursement and would have a General Fund local cost of $278,275. This amount could be funded from the General Fund contingency that has a current balance of $2.6 million. This bonus would be paid by December 31, 2020. This option would also require the supplemental appropriation of the State reimbursement amounts— General Fund $29,603 and Jail Fund $72,125. 363 Option 3 In addition to a $500 bonus to be paid by December 31, 2021, consideration is being requested to provide an additional $500 to all county positions that have a DOLI risk classification of very high and high. Frederick County currently has 305 positions that would qualify for this additional $500 bonus with an additional local cost of $152,500, which could also be funded from the General Fund contingency. This bonus would be paid to those who qualify by March 31, 2021. Consideration of the various options is being requested at the December 9, 2020, Board of Supervisors meeting in order to allow time to process the bonus that would be paid by December 31, 2020. Given the short turnaround time we wanted to get this information out to you in advance of the agenda. Thank you. 364 B 9�9 TYRONE NELSON CRAIG BURNS CHAIRMAN '4"oaflc MARTHA MAVREDES EX-OFFICIO MEMBERS ROBYN DE SOCIO EXECUTIVE SECRETARY COMMONWEALTH OF VIRGINIA Compensation Board P.O.Box 710 Richmond,Virginia 23218-0710 November 20, 2020 MEMORANDUM TO: Sheriffs and Regional Jail Superintendents City Managers and County Administrators FROM: Robyn M. de Socio, Executive Secretary SUBJECT: FY21 Supplemental Budget Approval for 12/1/2020 Bonus Payments I am writing in follow up to letters sent October 29, 2020 (related to Conference Report Action by the General Assembly) and November 9, 2020 (providing estimates of bonus funding), to notify you that the Governor has signed the budget of the 2020 Special Session I of the General Assembly, and the Compensation Board has approved the allocation of additional funding to support the costs of providing the General Assembly approved bonus payment of $500 on December 1, 2020 for Compensation Board funded sheriffs, sheriffs' deputies, superintendents, and regional jail officers. The Compensation Board has approved the amounts included in the estimates provided to you on November 9, 2020, subject to revision in accordance with personnel actions that may occur that would change incumbents in positions on December 1, 2020. As noted in the previous communication, individuals that leave an eligible Compensation Board funded position prior to December 1 will not be eligible to receive the bonus and the locality cannot be reimbursed for a bonus paid to those individuals; individuals that are hired into an eligible Compensation Board funded position on or before December 1, 2020 will be eligible to receive the $500 bonus payment and the locality will be reimbursed by the Compensation Board for those individuals. Please refer to the information and estimate provided on November 9, 2020, and communications between the sheriff's office and locality to identify changes to incumbents in positions that may impact the bonuses to be paid and total funding approved for which the locality can be reimbursed. The Compensation Board will provide an updated amount to each office/locality once sheriffs' offices and regional jails have entered personnel changes into the COIN reimbursement system confirming incumbents in eligible Compensation Board funded positions on December 1, 2020 and identifying total bonus reimbursement amounts approved. Some offices and localities have asked questions regarding the implementation of the bonus, and I provide the following guidance based upon discussions and confirmation from legislative money committee staff to ensure legislative intent: 365 MEMO: Sheriffs and Regional Jail Superintendents, City Managers and County Administrators November 20, 2020 Page 2of3 • Legislative intent provides that this is a one-time bonus to be paid on December 1, 2020 to these employees and does not represent base salary funding, and consequently is in addition to and does not supplant local salary supplements or any recent local salary increases. Like all funding for salaries and expenses in constitutional offices, the locality will be responsible for paying these expenses and the Compensation Board will reimburse actual expenses incurred with the monthly payroll and expense reimbursement. • While the budget language related to the bonus indicates it is to be paid on December 1, 2020, the Compensation Board recognizes that flexibility is needed to comply with local appropriation requirements and local payroll processes and cycles. Each locality should pay the bonus as close as possible to December 1 in keeping with legislative intent, but is provided flexibility to pay the bonus with a regular payroll cycle (which may reduce tax withholding to the employee), if possible, but in no case later than December 31, 2020. • Similarly to how salary increases have been handled in recent years, if a one-time bonus of at least $500 has been paid to sheriffs, deputy sheriffs or regional jail officers with local funds in FY21 during or prior to December, 2020, the Compensation Board will consider that the locality has met the intent of the legislature and can be reimbursed for the $500 bonus cost with the December payroll reimbursement. This means that the sheriff or the locality may turn down the bonus for sheriffs' deputies and regional jail officers and not provide it only if a one-time bonus of at least $500 has already been provided using local funds in FY21 during or prior to December, 2020. However, any employee hired after the date of the locally provided bonus in FY21 that is in a deputy or regional jail position on December 1, 2020 is entitled to the $500 bonus, payable by the locality and reimbursable by the Compensation Board, if they have not already received the locality provided bonus. • The use of the locality's allocation of Coronavirus Relief Funds (CRF) to provide for a hazardous duty payment to sheriffs, sheriffs' deputies, and/or regional jail officers does not meet legislative intent that the $500 bonus be provided to these Compensation Board funded sworn positions; consequently the locality may not turn down the bonus for sheriffs, sheriffs' deputies and regional jails officers. Additionally, Compensation Board funding may not be used to reimburse expenses paid by the locality with CRF. 366 MEMO: Sheriffs and Regional Jail Superintendents, City Managers and County Administrators November 20, 2020 Page 3 of 3 Please review this information and the bonus funding estimate provided on November 9th carefully, or notify the appropriate member of your staff of the availability of this information for review. If you have any questions or need additional information, please contact us. Compensation Board Staff: Contact (click for email): Telephone: Bill Fussell, Senior Fiscal William.fussell@scb.virciinia.ciov 804-225-3435 Technician Joan Bailey, Senior Fiscal Joan.bailey@scb.virainia.aov 804-225-3351 Technician Charlene Rollins, Customer Charlene.rollins@scb.virainia.aov 804-225-3321 Service Manager Charlotte Lee, Budget Manager Charlotte.lee@scb.virainia.aov 804-225-3366 Robyn de Socio, Executive Robyn.desocio@scb.virainia.aov 804-225-3439 Secretary sABiennialBudget FY21-FY22\2020 GA Special Session I\Sher-RJ bonus 12-1-20\fy21 supplemental budget for sheriffs-rj sworn bonus 12-1-20.docx 367 f 1� j (f y�i11' ORDINANCE December 9, 2020 WHEREAS, in Chapter 56 of the Acts of 2020 Special Session I, approved by the Governor on November 18, 2020, the General Assembly, at Item 477, Section HH thereof, appropriated funds to provide sworn constitutional officers and their staffs, including sheriffs, sheriffs' deputies, regional jail superintendents and corrections officers, whose positions are funded by the Compensation Board, a one-time bonus payment of$500 each on December 1, 2020; and WHEREAS, these employees, all other employees of the County's constitutional officers, all other employees of entities for which the County serves as fiscal agent, and all County employees have suffered various workplace hardships in the last year, on account of the COVID-19 pandemic; THEREFORE, be it hereby ordained that: 1. The Board of Supervisors authorizes payment of a monetary bonus of $500 each to all individuals who were, as of December 1, 2020, employed on a full-time basis by the County, or by or as the County's constitutional officers, or by entities for which the County serves as fiscal agent, said bonus to be payable on or before December 31, 2020. 2. The Board of Supervisors further authorizes payment of an additional monetary bonus of $500 each to all individuals who were, as of December 1, 20207 employed on a full-time basis by the County, or by or as the County's constitutional officers, or by entities for which the County serves as fiscal agent, and whose positions are classified as Very High exposure risk or High exposure risk, according to 16VAC25- 220, Emergency Temporary Standard for Infectious Disease Prevention: SARS-CoV-2 Virus That Causes COVID-19, said bonus to be payable on or before March 31, 2021. 368 Enacted this 9th day of December, 2020. Charles S. DeHaven, Jr., Chairman Shawn L. Graber J. Douglas McCarthy Robert W. Wells Blaine P. Dunn David D. Stegmaier Judith McCann-Slaughter A COPY ATTEST Kris C. Tierney Frederick County Administrator 369 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Y. r Agenda Section: Planning Commission Business - Other Planning Business Title: REZ#06-19 - Winchester Medical Center Attachments: BOS 12-09-20 REZ06-19WM C.pdf 370 1GK ' co 4 REZONING APPLICATION #06-19 qw ` 00-0 WINCHESTER MEDICAL CENTER, INC. a Staff Report for the Board of Supervisors `y Prepared: December 1, 2020 G1N. Staff Contact: Candice Perkins, AICP, Assistant Director 1738 Reviewed Action Planning Commission: 12/18/19 Recommended Approval Board of Supervisors: 01/08/20 Postponed Board of Supervisors: 01/22/20 Postponed Board of Supervisors: 02/26/20 Postponed Board of Supervisors: 03/11/20 Denied Board of Supervisors: 04/08/20 Denial Rescinded Board of Supervisors: 09/23/20 Postponed Board of Supervisors: 11/12/20 Postponed Board of Supervisors: 12/09/20 Pending PROPOSAL: This is a proposed proffer amendment for revisions to the approved Generalized Development Plan(GDP) and text associated with Rezoning 902-03 which rezoned parcel 53-A-68 to the B2 (General Business) and MS (Medical Support) Districts with proffers. The site consists of 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District. The approved GDP labeled individual land bays with specific uses; the Applicant proposes to remove the uses shown on the proffered GDP to allow for potential alternative development. The Applicant is also proposing to remove proffer 3 from the landscape design features which required a landscaped roundabout. The Owner did not incorporate the proffered roundabout in their design and therefore internal road system was constructed without this feature. LOCATION: The subject property is on the northern side of Route 50 West and west of Route 37. EXECUTIVE SUMMARY AND STAFF CONCLUSIONS FOR THE 11/12/20 BOARD OF SUPERVISORS MEETING: At the Board of Supervisors meeting on March 11, 2020,Rezoning#06-19 was denied. The Board of Supervisors then rescinded this denial on April 8,2020 to enable the application to be reconsidered at a future meeting. Following the April 8, 2020 meeting, the Applicant submitted revised proffers with a final signature date of April 17,2020 for consideration—the rezoning was then postponed in September and November of 2020. On November 12,2020,the Applicant submitted revised a proffer and GDP dated November 11,2020. The revised proffer and GDP incorporate the following text: 8. The Owner proffers to convey one joint access and utility easement to Botanical Blvd.for the properties west of Botanical Blvd. -Such easement shall be in a location directly across from Marriott Drive. -Such easement shall have a maximum width of fifty feet (50). Should the owners) of the properties west of Botanical Blvd. require any additional property from the Owner, such adjoining property owners) would need to obtain approval and agreements from the Owner. -Such easement shall have proper consideration. The (honer and the owners of*the adjoining properties are currently in discussions concerning consideration to be given in exchange for the 371 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. December 1, 2020 Page 2 aforementioned easement conveyance. -It is the sole responsibility of the adjoiningproperty owners) to comply with all requirements of Frederick County and VDOT for permits and all entrance approvals and permissions to include, but not be limited to, signalization and/or other items associated with obtaining approval for such entrance to Botanical Blvd. -It is further understood and agreed by Frederick County that any trips generated by properties west of Botanical Blvd.will not count towards the 14, 000 TPD limit currentlyplaced on the subject property. Staff would note that portions of this proffer are not enforceable by Frederick County(see the bold text above). The language that relates to"proper consideration"and"discussions concerning consideration" would only concern private negotiations and agreements between the Winchester Medical Center and the properties west of Botanical Blvd. Application History: • The Planning Commission recommended approval of the application at their December 18, 2019 meeting. • The Board of Supervisors discussed this item on January 8, 2020. At this meeting, questions arose about Botanical Boulevard and access by adjoining properties that were shown on the approved MDP for this development. The Board postponed action on the amendment until the January 22,2020 meeting to allow the Applicant to provide clarification on access to Botanical Boulevard by adjoining properties. o Following the January 8th meeting,the Applicant removed all references on the GDP for access for the adjacent property to Botanical Boulevard. • The Board of Supervisors at their January 22"d meeting postponed the application to the February 26th meeting. • The Board of Supervisors at their February 26th meeting postponed the application to the March 11th meeting. • The Board of Supervisors denied the rezoning at the March 11, 2020 meeting. • The Board of Supervisors rescinded the vote for denial at the April 8, 2020 meeting and the rezoning application would be reconsidered at a future meeting. • Applicant submitted revised proffers with a final signature date of April 17, 2020 for consideration. o The text of the proffers dated April 17, 2020 remains fundamentally unchanged from the original application the Board of Supervisors postponed on January 8, 2020. The April proffer statement(see proffer 8)and the proffered GPD(dated October 19, 2019, revised April 9, 2020)both contain the following text "Entrance to Botanical Blvd— Entrance to residential use areas shall be granted by Winchester Medical Center after future rezoning petition, transportation impact analysis andproffersftpr these areas are approved by VDOT and Frederick County". The revised April proffer only adds back the original notes. o The properties referenced in this note are no longer residential use areas as they were rezoned with Rezoning 908-08(Botanical Square), an impact analysis and proffer were created which were approved by both VDOT and Frederick County. It is unclear why the note remains unchanged as these items listed have already been completed. • On November 12,2020,the Applicant submitted revised proffers with a final signature date of 372 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. December 1, 2020 Page 3 November 11, 2020. • The Board of Supervisors at their September 23, 2020 and November 12, 2020 meetings postponed the application. Followin,-the public meeting, a decision rezonin,-this rezonin'-application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. 373 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. December 1, 2020 Page 4 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this application. It may also be useful to others interested in this zoning matter. Unresolved issues concerning this application are noted by Staff where relevant throughout this Staff report. Reviewed Action Planning Commission: 12/18/19 Recommended Approval Board of Supervisors: 01/08/20 Postponed Board of Supervisors: 01/22/20 Postponed Board of Supervisors: 02/26/20 Postponed Board of Supervisors: 03/11/20 Denied Board of Supervisors: 04/08/20 Denial Rescinded Board of Supervisors: 09/23/20 Postponed Board of Supervisors: 11/12/20 Postponed Board of Supervisors: 12/09/20 Pending PROPOSAL: This is a proposed proffer amendment for revisions to the approved Generalized Development Plan(GDP) and text associated with Rezoning#02-03 which rezoned parcel 53-A-68 to the B2 (General Business) and MS (Medical Support) Districts with proffers. The site consists of 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District. The approved GDP labeled individual land bays with specific uses; the Applicant proposes to remove the uses shown on the proffered GDP to allow for potential alternative development. The Applicant is also proposing to remove proffer 3 from the landscape design features which required a landscaped roundabout. The Owner did not incorporate the proffered roundabout in their design and therefore internal road system was constructed without this feature. LOCATION: The subject property is on the northern side of Route 50 West and west of Route 37. MAGISTERIAL DISTRICT: Gainesboro PROPERTY ID NUMBER: 53-A-68 PROPERTY ZONING: B2 (General Business) District MS (Medical Support)District PRESENT USE: Vacant ADJOINING PROPERTY ZONING & PRESENT USE: North: RA(Rural Areas) Use: Agricultural South: B2 (General Business) Use: Commercial East: N/A Interstate Use: Route 37 West: RA(Rural Areas) Use: Agricultural, Residential B2 (General Business) Vacant 374 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. December 1, 2020 Page 5 REVIEW EVALUATIONS: Virginia Dept.of Transportation: We have reviewed the above subject Rezoning Application dated August 5, 2019 for impacts to the local transportation system. We have no overall objection to the proposed rezoning with the following comment being addressed. We suggest that the conditions as they relate to the Western Campus-Limited Access Control Changes Route 37 (December 17, 2009)be brought into the amended proffer. As it remains important for all parties to be reminded of the gated-access limitation envisioned as part of the Commonwealth Transportation Board (CTB) approval. This could be accomplished by amending the Street Improvements section of the proffers as follows: "The Applicant shall design and construct all roads on the subject property consistent with the County's adopted Round Hill Land Use Plan for the area, and requirements as consistent with the Commonwealth Transportation Board's"Right of Way and Limited Access Control Changes Route 37 and Campus Boulevard Interchange" approval dated December 17,2009,and according to uniform standards..."We also suggest including a copy of the Resolution of the CTB (attached)be included as an appendix to the proffer. Staff Note: Per VDOT's comment, the Applicant has referenced the Commonwealth Transportation Board's "Right of Way and Limited Access Control Changes Route 37 and Campus Boulevard Interchange" approval dated December 17, 2009 in the updated proffer statement. County of Frederick Attorney: Proffer appears acceptable. Planning & Zoning: 1) Site History The subject property was rezoned from the RA (Rural Areas) District to the B2 (General Business)District and the MS (Medical Support)District with the approval of Rezoning 902- 03. 2) Comprehensive Plan The 2035 Comprehensive Plan is the guide for the future growth of Frederick County. The 2035 Comprehensive Plan is an official public document that serves as the Community's guide for making decisions regarding development,preservation,public facilities and other key components of Community life. The primary goal of this plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. The Area Plans, Appendix I of the 203 5 Comprehensive Plan, are the primary implementation tool and will be instrumental to the future planning efforts of the County. 375 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. December 1, 2020 Page 6 Land Use The site is located within the limits of the Route 37 West Area Land Use Plan of the 2035 Comprehensive Plan and depicts the subject property with commercial land use designation. The existing B2 Zoning and MS Zoning is consistent with the Comprehensive Plan. PLANNING COMMISSION SUMMARY AND ACTION FROM THE 12/18/19 MEETING: Staff stated that this is an application to revise the proffered Generalized Development Plan approved with Rezoning 902-03 for 37.5424+/-acres zoned B2(General Business)District and 51.8675+/-acres zoned MS (Medical Support) District to the MS (Medical Support) District. Staff then provided an overview application and stated that this amendment only intends to revise the GDP to remove the land use specifications that restricted the site to certain uses. Commissioner Morrison requested clarification on the original proffer and the traffic circle off of Route 37 for the Medical Center and if it would be opened up for general traffic to improve Route 50. Staff stated that there were limitations placed on this access by the Commonwealth Transportation Board for this access break and the Medical Center is limited in the number of trips that can access the property via this interchange. The Applicant further clarified that this access will be controlled via a gate and that they were not changing any proffer other than the GDP. This item was a minor proffer amendment and therefore no public hearing was required. A motion was made, seconded and unanimously passed to recommend approval of Rezoning#06-19 for Winchester Medical Center. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 01/08/20 MEETING: Staff stated that this is an application to revise the proffered Generalized Development Plan approved with Rezoning 902-03 for 37.5424+/-acres zoned B2(General Business)District and 51.8675+/-acres zoned MS (Medical Support) District to the MS (Medical Support) District. Staff then provided an overview application and stated that this amendment only intends to revise the GDP to remove the land use specifications that restricted the site to certain uses. The Board of Supervisors requested clarification on the changes to the internal streets and clarification that trips from any adjacent properties would not count toward the 14,000-trip cap on the subject property. Staff provided an overview that the original plan did not show the Route 37 access and the updated GDP shows that along with the removal of the roundabout. The Board also requested clarification on the access from Botanical Boulevard to the adjacent properties and whether it is planned to be sold to the property owners or granted at no cost. The Board of Supervisors ultimately postponed the item until the January 22,2020 to allow the Applicant to provide clarification on whether the access will be granted at no charge or is intended to be sold. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 01/22/20 MEETING: Postponed to the February 26, 2020 Board of Supervisors meeting. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 02/26/20 MEETING: Postponed to the March 11, 2020 Board of Supervisors meeting. 376 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. December 1, 2020 Page 7 BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 03/11/20 MEETING: The Board of Supervisors denied the rezoning application at the March 11, 2020 meeting. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 04/08/20 MEETING: The Board of Supervisors rescinded the vote for denial at the April 8, 2020 meeting and the rezoning application would be reconsidered at a future meeting. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 09/23/20 MEETING: Postponed to the November 12, 2020 Board of Supervisors meeting. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 11/12/20 MEETING: Postponed to the December 9, 2020 Board of Supervisors meeting. Followin-the public meetin,-, a decision rezardin,-this rezonin,-application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. 377 REZ # 06 - 19: Winchester Medical Center, Inc. PIN: 53 - A - 68 Rezoning from B2 to MS Zoning Map { �r @w['I SE @Mom r� Q f RE Z#06-19 37 1. can yosp/r q az l,p� WINCHESTER MEDICALIrCENTER Subdivision O� 2 Winchow ester v I �+ W IMART00 ryryryryyyyy�y��/�;�,,yy�� UL�7.L1L�L7J'•�`c m m = O W 3 0• 1_L7AA7 ■—- - _ ®, pNHERSi Si NORiHWESiERNAMMM— q�PIKE� �I QQ MARGARET LN. Q Q ZIP a I •• _ : y v VqO � Q SIONEWgLL ORMIN 3 G YJAW Winchester � � � `�• � — � Round'Hill� 2 Application e ' o MILLER Parcels STECK' B2(General Business District) N MS(Medical Support District) RP(Residential Performance District) 7 �� WE 1 S t Frederick County Planning&Development tr _ 107 N Kent St Winchester,VA 22601 540-665-5651 378 0 455 910 1,820 Feet Map Created:October 29,2019 REZ # 06 - 19: Winchester Medical Center, Inc. PIN: 53 - A - 68 Rezoning from B2 to MS Location Map LQwT9 3 �pRO�Gt SAGS go r JO _ Gp�e�S x , ?EZ 19 37 Npsp - �rql RID WINCHESTER MEDICAL CENTER �� Subdivision Q, L Z .• m Z WA141 � y`' Winchester J q ° / ° O RT pR � (]�A U C o I CRo M[[Q [[S `�= MARK[ `o O � on;pR W i W3 oL rrr� - ■-- ®1 pPAHERSi Si NORTHWESTERN AMMMMM- T PIKE MARGARET LN. - Yv � O Oe a E o• y v �pQ � Q J59 0 STONEWALL LIR � MI 0 KATHY Ci Q r ': •,._.S' .� r}P�� . • �� oe Winchester R• • •. � � Round'Hill� �2 •• R � �� c 37 P �� R MILLER • IPSTECK �'` t N Application C � Parcels WE 1 S t Frederick County Planning&Development tr _ 107 N Kent St Winchester,VA 22601 540-665-5651 379 0 455 910 1,820 Feet Map Created:October 29,2019 REZ # 06 - 19: Winchester Medical Center, Inc. PIN: 53 - A - 68 Rezoning from B2 to MS Long Range Land Use Map `. pr • o _ Qom•om IRMO -AO gApplication .. + Parcels \ RE Z#06-19 Long Range Land Use Residential Nof�p Neighborhood Village ® Urban Center 4& Mobile Home Community WINCHESTER 37 ® Business MEDICALrCENTER OCD Highway Commercial SUbdIVISion v Mixed-Use Mixed Use Commercial/Office \ =� ® Mixed Use Industrial/Office \ ® Industrial ® Warehouse DIM o WlnChesfer Heavy Industrial o �� Extractive Mining a W`o Commercial Rec m m Rural Community Center MgRRo �� ® nOR� ii Fire&Rescue � o - Sensitive Natural Areas su� ® Institutional ;I� _ 5U µeEesisi - Planned Unit Development Park L MARGARETLN Recreation i O School •• S Employment J Airport Support Area O B2/B3 �3 • ry�rcr v �o QResidential,4 u/a 7 0• �� oe Winchester o - ROUnd-Hlll�/ 2 High-Density Residential,6 u/a High-Density Residential,12-16 u/a I,' • ' p 3o a 0 QRural Area • ' 3 ��5�� Y o Interstate Buffer Landfill Support Area N Natural Resources&Recreation OEnvironmental&Recreational Resources 7 WE \1 S t Frederick County Planning&Development tr _ 107 N Kent St Winchester,VA 22601 540-665-5651 380 0 450 900 1,800 Feet Map Created:October 29,2019 co co THOMAS MOORE LAWSON, P.C. *OF COUNSEL-WILLIAMS MULLEN 130 EXETER DRIVE,SUITE.209 POSY OFFICE Box 2740 WINCHESTER,VA 22604 •T'HONIAS NTOORE LAWSON•TLAWSONALSPLC.COM1t TELEPHONE: (540)665.x3050 FACS I%IILE:(S40)722-4051 November 12, 2020 Charles S. DeHaven, Jr., Chairman At-Large Shawn L. Graber, Back Creek Supervisor J. Douglas McCarthy, Gainesboro Supervisor Robert W. Wells, Opequon Supervisor Blaine P. Dunn, Red Bud Supervisor David D. Stegmaier, Shawnee Supervisor Judith McCann-Slaughter, Stonewall Supervisor Frederick County Board of Supervisors 107 North Kent Street Winchester, VA 22601 Re: Rezoning#06-I9-Winchester Medical Center Our File No. 1376.001 VIA E-MAIL Dear Ms. McCann-Slaughter and Gentlemen: Like you, we have received Hill Shmidheiser's letter of November 10, 2020 which apparently was in response to a memo that I seat to counsel about the upcoming Board of Supervisors hearing, providing suggested proffer language and inviting a call to discuss the same. The net of Mr. Shmidheiser's letter confirms that there have been discussions between Winchester Medical Center and Mrs. Johnson and Mrs. Turner and their representatives to include civil engineers. While we are not clear as to why issues between adjoining property owners are the subject of Winchester Medical Center's Proffer Amendment, Winchester Medical Center continues to demonstrate its good faith by meeting and working with the adjoining property owners. For the County's file and for your direct attention, I enclose a fully executed revised Proffer Statement which confirms in Paragraph 8 starting on page 2 the granting of an access easement, the location of it being directly across from Marriott Drive and also reciting terms that we believe to be in agreement and!or the subject of ongoing discussions and meetings to include the fact that any vehicles coming from the Johnson-Turner properties will not be counted against Winchester Medical Center's 14,000 trip cap. As the letters written by me and Mr. Shmidheiser state, there remain other items that will be discussed in future meetings, but again we do not understand how these items should be the subject of Frederick County's or the Board of Supervisors' consideration. N 00 CO Frederick County Board of Supervisors November 12, 2020 Page 2 This matter of the Winchester Medical Center Proffer Amendment is on the Board of Supervisors' agenda for this evening, We would respectfully request that the Board of Supervisors grant the Proffer Amendment. Thank you for your assistance and cooperation.. As always, if you have any questions, please do not hesitate to contact me. Very t y yours, Tho ras e wson TML"k Enclosure CC' Winchester Medical Center Mike Ruddy, AICP, Director of Planning&; Development Candice Perkins, AICP, CZA, Assistant Director Roderick B. Williams, County Attorney co 00 co REZONING REQUEST PROFFER Property Identification Number 53-((A))-68 Revised 01-14-20 and 11-12-20 WINCHESTER MEDICAL CENTER „West Campus„ Preliminary Matters Pursuant to Section 15.2-2296 et•seg., of the code of Virginia, 1950, as amended, and the provisions of the Frederick County zoning Ordinance with respect to conditional zoning, the undersigned Owner hereby proffers that in the event the Board of Supervisors of Frederick County, Virginia, shall approve Rezoning Application #06-19 for the rezoning of 88.1212 acres, out of a parcel total of 89.5100 acres, of the existing M5/132 Zoning District, development of the subject property shall be done in general conformity with the terms and conditions set forth herein, except to the extent that such terms and conditions may be subsequently amended or revised by the Owner and such be approved by the Frederick County Board of Supervisors in accordance with Virginia law. Should this petition for rezoning not be approved by the Board of Supervisors then the existing proffer statement for the B-2 tract will remain in effect and these proffers shall be deemed withdrawn and of no effect whatsoever. These proffers shall be binding upon the Owner and their legal successor assigns. General Development Plan The development of the subject property, and the submission of any Master Development Plan shall be in conformance with all pertinent County regulations and shall be in general conformity with the Generalized Plan of Development, dated 10-18-19 and last revised 11-12-20, which is attached hereto and incorporated herein by reference. Street Improvements The Owner shall design and construct all roads on the subject property consistent with the County's adopted Round Hill Land Use Place for the area, and requirements as consistent with the Commonwealth Transportation Board's "Right of Way and Limited Access Control Changes Route 37 and Campus Boulevard interchange" approval dated December 17, 2009, and according to uniform standards established by the Virginia Department of Transportation (VDOT), and as may be provided in these proffers as illustrated on the Generalized Plan of Development which is attached hereto and incorporated herein by reference. 1. On U.S. Route 50 at the intersection of Route 1317, a 200 feet left turn lane for eastbound traffic will be provided. (#1) 2. On U.S. Route 50, an acceleration/deceleration lane will be added across the entire U.S. Route 50 frontage of the site, and the only exit on U.S. Route 50 will be located at the Route 1317 intersection, Curb and gutter will be provided along the entire frontage. (42) 3. At the VA Route 1317 intersection, traffic leaving the site will be provided two left turn lanes, (on left turn with through movement) and one right turn )ane. (43) 4. Lanes will be added to the VA Route 37 exit ramps to allow dedicated right and left turn lanes (#4)as follows. 00 co At U.S. Route SO/VA Route 37 eastern signal, Northbound left turn -- 200 feet with transition to provide 3 lanes at intersection including a dedicated left, a left with through and right turn lanes. At U.S. 50/VA Route 37 Western signal, Southbound right turn — 200 fee with transition to provide full 2 lanes at intersection. 5. A traffic signal will be provided at U.S. Route 50 and VA Route 317 intersection. (#5) 6. An additional left turn lane will be provided on U.S. Route 50 for the eastbound traffic at the US Route 50/VA Route 37 eastern signal. (#6) 7. A major collector road, 1800 feet in length and 5 lanes wide, with 80 feet right of way. (#7) Transportation items 1 through 5 shall be constructed during the initial site development phase of the project and shall be either complete or bonded for completion prior to issuance of the first occupancy permit. The Owner shall limit entrance connections onto U.S. Route 50 to one point as shown on Generalized Development Plan. The Owner shall prepare a traffic generation estimate for uses established by the Site Development Plan to be submitted for initial construction approval to the County. The combined trip generation (ADT) shall not exceed 1.4,000 TPD (average weekday volume) without further approval by the County. The actual trip generation from the project shall be determined by the Winchester Medical Center Management annually, from data collected in May and with the results due on July 1 of each year, and be available for review as individual site plans and subdivisions for future uses are submitted for review by VDOT and the County. The combined traffic impact from Tax Map 53-A-68, including parcels A, 8, C, D, and E, is not to exceed 14,000 TPD (average weekday volume) when current actual counts and proposed counts are added for cumulative total, If the cumulative total for any site plan at WMC causes the total to exceed 14,000 TPD then it is agreed that the Owner shall not file additional site plan application until the County is satisfied that adequate and manageable levels of service will exist on state or internal site roadways, The SIC code system and the ITE shall be utilized for the subject projections. The Owner shall perform an updated TIA of the project intersection on U,S. Route 50 and the Route 50/Route 37 interchange when traffic generation from the original 102 acre site reached 14,000 TPD (average weekday volume), The County may revise this 14,000 TPD limit upward, without modification of this proffer agreement,should results of the TIA show that additional loading is appropriate. 8. The Owner proffers to convey one joint access and utility easement to Botanical Blvd, for the properties west of Botanical Blvd, Such easement shall be in a location directly across from Marriott Drive. Such easement shall have a maximum width of fifty feet (50'). Should the owner(s) of the properties west of Botanical Blvd. require any additional property from the Owner, such adjoining property owner(s) would need to obtain approval and agreements from the Owner. Such easement shall have proper consideration. The Owner and the owners of the adjoining properties are currently in discussions concerning consideration to be given in exchange for the aforementioned easement conveyance. It is the sole responsibility of the adjoining property owner(s) to comply with all requirements of Frederick County and VDOT for permits and all entrance approvals 2 00 co and permissions to include, but not be limited to, signalization and/or other items associated with obtaining approval for such entrance to Botanical Blvd. It is further understood and agreed by Frederick County that any trips generated by properties west of Botanical Blvd. will not count towards the 14,000 TPD limit currently placed on the subject property. Landscape Design Features The development of the subject property, and the submission of any Master Development Plan shall include the following landscape design feature provided in these proffers and as illustrated on the Generalized Plan of Development dated 10-18-19 and revised 11.12-20 which is attached hereto and incorporated herein by reference. 1. A fifty foot (50') landscaped buffer along the US Route 50 frontage portion of the site. (#8). Internal parking, travel ways and commercial structures shall not extend closer than 50' to front right of way line on U.S. Route 50. An illustrative detail is attached to this proffer for the purpose of establishing a standard of quality to be implemented upon final design. (See ID "A"). 2. A landscaped green area along the north side of the main entrance. (See ID"A") (!#9) On Site Development The Winchester Medical Center shall establish an Architectural Review Committee (ARC) to review all planning within the 89.4099 acre site to insure conformance with the standard of quality described in the Master Development Plan and Covenants. In general, project covenants shall establish a standard of quality for structures and site design as follows: 1. Materials utilized for the facades of the buildings shall include but not be limited to concrete masonry units (CMU) brick, architectural block, dryvit, or other simulated stucco (EFTS), real or simulated wood and/or glass. 2 All building within the development on the property shall be constructed using compatible architectural style and materials, and signage for such buildings shall be of a similar style and materials. 3. All building within the property shall be developed as a cohesive entity, ensuring that building placement, architectural treatment, parking lot lighting, landscaping, trash disposal, vehicular and pedestrian circulation and other development elements work together functionally and aesthetically. 4. A single monument type sign shall be utilized near the project entrance to describe internal features. Sign height shall be limited to 20' within 50' landscape area long U.S. Route S0. individual signs to be allowed per ordinance requirements to announce individual uses. On building signage to be the preferred sign type for individual uses. No other signs shall be located within 50' buffer area. The Owner shall record and include in each deed as well as provide Frederick County with a complete set of Covenants and Restrictions pursuant to site design developed and approved by Frederick County at the time of master plan. 3 00 co Property owners shall be notified of conditions relating to adjoining active agricultural operations. Monetary Contribution to Offset Impact of Development The undersigned,who owns the above described property hereby voluntarily proffers that if the Board of Supervisors for the County of Frederick, Virginia approves the rezoning for the 88.1212 acres, of the 89.5100 acre parcel, lying on the north side of U.S. Route 50 in the Gainesboro Magisterial District of Frederick County, Virginia as presented, the undersigned will pay to Frederick County for the Round Hill Fire and Rescue Company the sum of$25,000.00, the Sheriff s Office the sum of$5,000.00 and the Administration Building the sum of$5,000.40 for a total payment of$35,000.00, at the time of the first building permit on the 89.4099 acre tract is issued. This payment will not be required if it is shown that this payment was made with the original rezoning of the property in 2003. The conditions proffered above shall be binding upon the heirs, executors, administrators, assigns and successors in interest of the Owner. In the event the Frederick County Board of Supervisors grant said rezoning and accepts these conditions, the proffered conditions shall apply to the land rezoned in addition to other requirements set forth in the Frederick County Code. Respectfully Submitted, WINCHESTER MEDICAL CENTER By(Print Name): Mark Baker 5ignarure: Title:VP, Facilities Management and Safety Date; [1 ^12-- �'o STATE OF VIRGINIA,AT LARGE CITY/COUNTY of G K To-wit: The foregoing instrument was acknowledged before me this rf. day of 1J0042AJk�- t1_ 2020, by Mark Baker, IIP Facilities Management and Safety for Winchester Medical Center. My commission expires l Notary Public -1 I 2 12 Tna Marie Laing NOTARY PuBLtC REG.#7852629 GOMMONWE_ALTH OF VIRGINIA MY C0MMtSS(0N EXPSRES C]8cMW 3r,2= 4 2 3 4 5 6 7 8 9 10 WINCHESTER MEDICAL IC CENTER WEST CAMPUS :t FREGERBKBOGN,Y,RA 71., z BE Z � : 50'LANDSCAPE BUFFER JaSTBOUND WESTBOUND PARKING LANDSCAPE BUILDING" 11 LD DO 7 VE 7 LANE z DRIVE LANE ROUTE Sa ROW z a seclinn A LLJ _j _j IT Th,SO,— ff too, ,,y o,.,,,djoi.t d.tiIityM,,w to B-1A Md.So, • the piopffl�ocal loouocnnh'e easement aa�d e I ominenn!�h 11 , " dt i,y Iv , fn, l nan 1t ,o Such ehh _dtRFfI,fe (`2)Sh Id nte h : �theof'olMdNqyddi PopfN_t ne''u,hadinpopT owner(s)would need. e t o btain appa'and agreements f"'tg'e.wn Su heae e",haII have proper consldeatlon.The Owner and the owners , ofth,deabonntopbepeenia_ha_So,the,afoe=d"ea"M,ent, n en Ictp,tehyanoc1epon,ibilfty jO aed of thFadoinii,naFIde�ho-te,(' )t'o_pt'a "n t e N all requirements of Freden'kouIndV.fer it,and all enopp,o,al,and per,ion,toinduebut not be linked to,'I aii"n d/or o er DeT,a,,o,ated-it obtain,appNoa for urenane to Botani,lBW. It is further uynde,00d adageedRFrede kCc=thatnytnp 14,000TDblgpper,nty placed on the slublect properountt— d,he F - 0----------------- L -----—, —--—-- OT 0 ZO N NA D �rc A DIFFER B_ UFFER F,NAGL�E 0 REN B ORENMAACQ-------- C A S GNAUG"'ON AGREEMENT W LL BE IGOIDEDITLIDOTFORNTERME"ON' OF ENT 10� iY0, �T MILE ITAN—FE OF THIM DESELORM 1,.3MS AC.FNDRT -PERATIN BUFFER 1AIL11 F.1N UF BY E GRALON BUFFER NOT INCLUDED I I, R PRELIMINARY ISSUE -N NOT FOR CONSTRUCTION A IN, ce REVISIONS FACIT111X. 1�1 11 11 RTomo NOTE 'N R VISION TO ADD NOTE D .1 11EA OFIN FDED 101-1220 REVISED NOTE IN REzaewc DATE 10-1B-19 'T..... PROtECTIN, 77672 AAICOEI�El' c ------ FACILITO NOT�IN�dAR. A EXP/CLIENT N, 110517 -------------------------------------- - ------------------ -- -- - ___.______ - -- -------------------- ------- - SCALE 1"=200' BE B VVINCHESTER GENERALIZED MEDICAL PLAN OF cEnrERr DEVELOPMENT A SHEET NO 2 J 4 5 6 7 8 9 10 387 00 00 co REZONING REQUEST PROFFER `S 4 Property Identification Number 53-f(A)y-68 Revised 01-14-20 + WINCHESTER MEDICAL CENTER "West Campus" Preiiminary_Matters Pursuant to Section 15.2.2296 et.seq., of the code of Virginia, 1950, as amended, and the provisions of the Frederick County Zoning Ordinance with respect to conditional zoning,the undersigned Owner hereby proffers that in the event the Board of Supervisors of Frederick County, Virginia, shall approve Rezoning Application #06-19 for the rezoning of 88.1212 acres, out of a parcel total of 89.5100 acres, of the existing MS/B2 Zoning District, development of the subject property shall be done in conformity with the terms and conditions set forth herein, except to the extent that such terms and conditions may be subsequently amended or revised by the Owner and such be approved by the Frederick County Board of Supervisors in accordance with Virginia law. Should this petition for rezoning not be approved by the Board of Supervisors then the existing proffer statement for the B-2 tract will remain in effect and these proffers shall be deemed withdrawn and of no effect whatsoever. These proffers shall be binding upon the Owner and their legal successor assigns. General Development Plan The development of the subject property, and the submission of any Master Development Plan shall be in conformance with all pertinent County regulations and shall be in substantial conformity with the Generalized Plan of Development,dated 10-18.19 and revised 04-09-20,which is attached hereto and incorporated herein by reference. Street Improvements The Owner shah design and construct ala roads on the subject property consistent with the County's adopted Round Hill Land Use Plan for the area, , and requirements as consistent with the Commonwealth Transportation Board's "Right of Way and Limited Access Control Changes Route 37 and Campus Boulevard Interchange" approval dated December 17, 2009, and according to uniform standards established by the Virginia Department of Transportation (VDOT), and as may be provided in these proffers as illustrated on the Generalized Plan of 'Development which is attached hereto and incorporated herein by reference. 1. On U.S. Route 50 at the intersection of Route 1317, a 200 feet left turn lane for eastbound traffic will be provided. (#1) 2. On U.S. Route 50,an acceleration/deceleration lane will be added across the entire U.S.Route 50 frontage of the site, and the only exit on U.S. Route 50 will be located at the Route 1317 intersection. Curb and gutter will be provided along the entire frontage. (#2) 3. At the VA Route 1317 intersection, traffic leaving the site will be provided two left turn lanes, (on left turn with through movement)and one right turn lane. (#3) 4. Lanes will be added to the VA Route 37 exit ramps to allow dedicated right and left turn lanes (#4) as follows: rn 00 co - At U.S. Route 50/VA Route 37 eastern signal, Northbound left turn — 200 feet with transition to provide 3 lanes at intersection including a dedicated left, a left with through and right turn lanes. At U.S. 50/VA Route 37 Western signal, Southbound right turn — 200 fee with transition to provide full 2 lanes at intersection. 5. A traffic signal will be provided at U.S. Route 50 and VA Route 317 intersection. (#5) 6. An additional left turn lane will be provided on U.S. Route 50 for the eastbound traffic at the US Route 50/VA Route 37 eastern signal. (#6) 7. A major collector road, 1800 feet in length and 5 lanes wide,with 80 feet right of way. (#7) Transportation items 1 through 6 shall be constructed during the initial site development phase of the project and shall be either complete or bonded for completion prior to issuance of the first occupancy permit. The Owner shall limit entrance connections onto U.S. Route 50 to one point as shown on Generalized Development Plan. The Owner shall prepare a traffic generation estimate for uses established by the Site Development Plan to be submitted for initial construction approval to the County. The combined trip generation (ADT) shall not exceed 14,000 TPD (average weekday volume) without further approval by the County. The actual trip generation from the project shall be determined by the Winchester Medical Center Management annually,from data collected in May and with the results due an July 1 of each year, and be available for review as individual site plans and subdivisions for future uses,are submitted for review by VDOT and the County. The combined traffic impact from Tax Map 53-A-68, including parcels A, B, C, D, and E, is not to exceed 14,000 TPD (average weekday volume) when current actual counts and proposed counts are added for cumulative total. If the cumulative total for any site plan at WMC causes the total to exceed 14,000 TPD then it is agreed that the Owner shall not file additional site plan application until the County is satisfied that adequate and manageable levels of service will exist on state or internal site roadways. The SIC code system and the ITE shatl be utilized for the subject projections. The Owner shall perform an updated TIA of the project intersection on U.S. Route 50 and the Route 50/Route 37 interchange when traffic generation from the original 102 acre site reached 14,000 TPD (average weekday volume). The County may revise this 14,000 TPD limit upward, without modification of this proffer agreement, should results of the TIA show that additional loading is appropriate. 8. Entrance to Botanical Blvd from properties west of Botanicai Blvd. Entrance to Residential use areas shall be granted by Winchester Medical Center after future rezoning petition, transportation impact analysis, and proffers for these areas are approved by VDOT and Frederick County. Landscape Design Features The development of the subject property, and the submission of any Master Development Plan shall include the following landscape design feature provided in these proffers and as illustrated on the Generalized Plan of Development dated 10-18-19 and revised 04-39-20 which is attached hereto and incorporated herein by reference. C) rn C10 L A fifty foot (50') landscaped buffer along the US Route 50 frontage portion of the site. (#8). Internal parking,travel ways and commercial structures shall not extend closer than 50' to front right of way line on U.S. Route 50. An illustrative detail is attached to this proffer for the purpose of establishing a standard of quality to be implemented upon final design. (See Ill "A"). 2. A landscaped green area along the north side of the main entrance. (See Ill"A")(#9) On Site Development The Winchester Medical Center shall establish an Architectural Review Committee (ARC) to review all planning within the 89.4099 acre site to insure conformance with the standard of quality described in the Master Development Plan and Covenants. In general, project covenants shall establish a standard of quality for structures and site design as follows: 1. Materials utilized for the facades of the buildings shall include but not be limited to concrete masonry units (CMU) brick, architectural block, dryvit, or other simulated stucco (FFIS), real or simulated wood and/or glass. 2. All building within the development on the property shall be constructed using compatible architectural style and materials, and signage for such buildings shall be of a similar style and materials. 3. All building within the property shall be developed as a cohesive entity,ensuring that building placement,architectural treatment,parking lot lighting, landscaping,trash disposal,vehicular and pedestrian circulation and other development elements work together functionally and aesthetically. 4. A single monument type sign shall be utilized near the project entrance to describe internal features. Sign height shall be limited to 20' within SO' landscape area long U.S.. Route 54, Individual signs to be allowed per ordinance requirements to announce individual uses. On building signage to be the preferred sign type for individual uses. No other signs shall be located within 50' buffer area. The Owner shall record and include in each deed as well as provide Frederick County with a complete set of Covenants and Restrictions pursuant to site design developed and approved by Frederick County at the time of master plan. Property owners shall be notified of conditions relating to adjoining active agricultural operations. Monetary Contribution to Offset Impact of Development The undersigned, who owns the above described property hereby voluntarily proffers that if the Board of Supervisors for the County of Frederick,Virginia approves the rezoning for the 88.1212 acres,of the 89.5100 acre parcel, lying on the north side of U.S. Route 50 in the Gainesboro Magisterial District of Frederick County, Virginia as presented,the undersigned will pay to Frederick County for the Round Hill Fire and Rescue Company the sum of $25,000.00, the Sheriff's Office the sum of $5,000.00 and the Administration Building the sum of$5,000.00 for a total payment of$35,000.00, at the time of the first building permit on the 89.4099 acre tract is issued. This payment will not be required if it is shown that this payment was made with the original rezoning of the property in 2003. rn ce) The conditions proffered above shall be binding upon the heirs,executors,administrators,assigns and successors in interest of the Owner. In the event the Frederick County hoard of Supervisors grant said rezoning and accepts these conditions, the proffered conditions shall apply to the land rezoned in addition to other requirements set forth in the Frederick County Code. Respectfully Submitted, WINCHESTER MEDICAL CENTER. By(Print Name: Marls Baker Signature: v Title:VP, 'Facilities Management and Safety Elate: C)+ ` I- � STATE OF VIRGINIA,AT LARGE CITY/COUNTY of fit eX It[G(C , To-wit: f The foregoing instrument was acknowledged before me this 1-7- day of a,292J 2020, by Mark Baker,VP Facilities Management and Safety for Winchester Medical Ce ter. My comm sign expires 4P�4-e O 2 3 Notary Public Tina Marie Laing NOTARY PUBLIC REG.#7852625 COMMONWEALTH OF VIRGINIA MY'COMMISSION EXPIRES DeOSMber 31,2023 Z6£ 1 2 3 WINCHESTER MEDICAL CENTER WEST CAMPUS 1 I s +rEASTBOUND- .-F msysoLm_ ' 50 LANDSCAPE&ff'ER y rP+WrtING .LANDSCAPE SGILDINC �E . DRIVE Uy�.• � 2'2 ROw _- - -... a# 111 N 'E ENTRANCEBOTAN ICAL,BLVD ENTRANCE TO�s T��arouac�'awt`as 5 a"RANT D BY WINCHESTER MEDICAL CENTER ,�AFTER FUTURE RIOPdIyPX•gP�YICIN FRAWFIORTA 4}T.! PPACTANALVDOFAND of IC�CokW,EASIGNAUZATPON . �RCA�9.6RE MFRUVEC BY - - _ . f \ AGREEMENT WILL,BE �. PROMDEO VOOT FOR _THIS INTERSECT ION AT SITE _ PLAN STAGE OF THIS DEVELOPMENT 3NIN AC NOPft orG LINE. _ R VALLEY HEALTH our Orr INCLUDED NE yYr�.. RCLQHlHG IN g i T FCA ONPAUCTI NOT P(%i CONSTRUCM]N 9-2 USES �"� ,.. 8.2 USES. aex ays - ... � •,• °� - n�err!uRr�YroI- - ,~FI wca.m r�vmors•u..mnme . •._ f AREA HOi 1 INCLUD�e ". MS USES I RF.Zp N.1NG '"�r'YfX'�st?daA�F+Janml?rear�ra ° � _ . IOAM.INI&IO R� 7W4 -. NOT I N WINCHESTE=R GENERALIZED MEDiCAf PLAN OF CENTERDEVELOPMENT A ' ale, SXEEf NO.. l 2 3 ^ 5 - '0 g I 0 cn 3 g 5 6 ' co WINCHESTER MEDICAL CENTER WEST CAMPUS I)Rlw tI '— 8U'LDING LANE Fn WESTHOUNO 6f1 LANUSCPPE RUWER i_ p�A (IN6 _.:LANDSC.4PEi-...__ - IPME �,.�� qUo ¢E £ 9_ mall H y ` c e A SIGNALIZATiON - - \ AGRE_ ENT WILLBE \ J, PROVIDED WITH VDOT FOR THIS INTERSECTION AT SITE PLAN STAGE OF THIS _. DEVELOPMENT T 4zaa1,5 ZONING AC,NORTH OF YDNIN G LINE, OWNED aUFFE w. U BY VALLEY HEALTH SPP — i BUT NOT INOLUDED IN REZONING FOR INARYSSJE NOTTFOR CONSTFUCTK7N � ..• �` �: '' PENSIONS, SES- B-2UJ B-2 USES � ' - - // ,LAR" NOT D INCLUDEDIN. MS USES 1 REZONING '���llLutL4Ferinn[TFiGtluLxlnLtt ��y� 1 oAr�:Io-lsls cAREA iJOT CLUU N ---_ - `��� GENERALIZED e - WINGF•IESTFA PLAN OF MEDICAL DEVELOPMENT r,ENTER 9IIEFf Ho.: A ® y 10 r z 3 4 5 6 rn REZONING REQUEST PROFFER h `o Property Identification Number 53-({A))-68 Revised 11-20-19 WINCHESTER MEDICAL CENTER "'West Campus„ Preliminary Matters Pursuant to section 15.2-2296 et.seg., of the code of Virginia, 1950, as amended, and the provisions of the Frederick County Zoning Ordinance with respect to conditional zoning, the undersigned Owner hereby proffers that in the event the Board of Supervisors of Frederick County, Virginia, shall approve Rezoning Application # for the rezoning of 88.1212 acres, out of a parcel total of 89.5100 acres, of the existing MS/132 Zoning District, development of the subject property shall be done in conformity with the terms and conditions set forth herein, except to the extent that such terms and conditions may be subsequently amended or revised by the Owner and such be approved by the Frederick County Board of Supervisors in accordance with Virginia law. Should this petition for rezoning not be approved by the Board of Supervisors then the existing proffer statement for the B-2 tract will remain in effect and these ,proffers shall be deemed withdrawn and of no effect whatsoever. These proffers shall be binding upon the Owner and their legal successor assigns. General Development Plan The development of the subject property, and the submission of any Master Development Plan shall be in conformance with all pertinent County regulations and shall be in substantial conformity with the Generalized Plan of Development, dated 10-18-19, which is attached hereto and incorporated herein by reference. Street Improvements The Owner shall design and construct all roads on the subject property consistent with the County's adopted Round Hill Land Use Plan for the area, , and requirements as consistent with the Commonwealth Transportation Board's "Right of Way and Limited Access Control Changes Route 37 and Campus Boulevard Interchange" approval dated December 17, 2009, and according to uniform standards established by the Virginia Department of Transportation (VDOT), and as may be provided in these proffers as illustrated on the Generalized Plan of Development which is attached hereto and incorporated herein by reference. 1. On U.S. Route 50 at the intersection of Route 1317, a 200 feet left turn lane for eastbound traffic will be provided. (#1) 2. On U.S. Route 50,an acceleration/deceleration lane will be added across the entire U.S.Route 50 frontage of the site, and the only exit on U.S. Route 50 will be located at the Route 1317 intersection. Curb and gutter will be provided along the entire'frontage. (442) 3. At the VA Route 1317 intersection,traffic leaving the site will be provided two left turn lanes, (on left turn with through movement)and one right turn lane. (#3) 4. Lanes will be added to the VA Route 37 exit ramps to allow dedicated right and left turn lanes (#4)as follows; - At U.S, Route 50/VA Route 37 eastern signal, Northbound left turn — 200 feet with transition to provide 3 lanes at intersection including a dedicated (eft, a left with through and right turn lanes. - At U.S. SO/VA Route 37 Western signal, Southbound right turn — 200 fee with transition to provide full 2 lanes at intersection. 5. A traffic Signat will be provided at U.S. Route 50 and VA Route 317 intersection. (#5) 6. An additional left turn lane will be provided on U.S. Route 50 for the eastbound traffic at the US Route 50/VA Route 37 eastern signal. (#6) rn 7. A major collecto, oad, 18001 feet in length and S lanes wide,wirn 80 feet right of way. (#7) co Transportation items 1 through 6 shall be constructed during the initial site development phase of the project and shall be either complete or bonded for completion prior to issuance of the first occupancy permit. The Owner shall Ilmit entrance connections onto U.S. Route 50 to one point as shown on Generalized Development flan_ The Owner shall prepare a traffic generation estimate for uses established by the Site Development Plan to be submitted for initial construction approval to the County. The combined trip generation (ADT) shall not exceed 14,000 TPD (average weekday volume) without further approval by the County. The actual trip generation from the project shall be determined by the Winchester Medical Center Management annually, from data collected in May and with the results due on July 1 of each year,and be available for review as individual site plans and subdivisions for future uses are submitted for review by VDOT and the County. The combined traffic 'impact from Tax Map 53-A-68, including parcels A, B, C, D, and E, is not to exceed 14,000 TPD (average weekday volume) when current actual counts and proposed counts are added for cumulative total. If the cumulative total for any site plan at WMC causes the total to exceed 14,000 TPD then it is agreed that the Owner shall not file additional site plan application until the County is satisfied that adequate and manageable levels of service will exist on state or internal site roadways. The SIC code system and the ITE shall be utilized for the subject projections, The Owner shall perform an updated TIA of the project intersection on U.S. Route So and the Route 50/Route 37 interchange when traffic generation from the original 102 acre site reached 14,000 TPD (average weekday volume). The County may revise this 14,000 TPD limit upward, without modification of this proffer agreement, should results of the TIA show that additional loading is appropriate. Landscape Design Features The development of the subject property, and the submission of any Master Development Plan shall include the following landscape design feature provided in these proffers and as illustrated on the Generalized Plan of Development revised November 05, 2019 which is attached hereto and incorporated herein by reference. 1. A fifty foot (50') landscaped buffer along the US Route 50 frontage portion of the site. (#8), internal parking,travel ways and commercial structures shall not extend closerthan 50' to front right of way line on U.S. Route 50. An illustrative detail is attached to this proffer forthe purpose of establishing a standard of quality to be implemented upon final design. (See ID "A"). 2. A landscaped green area along the north side of the main entrance. (See ID"A")(#9) rn On Site Development co The Winchester Medical Center shall establish an Architectural Review Committee (ARC) to review all planning within the 89.4099 acre site to insure conformance with the standard of quality described in the Master Development Plan and Covenants. In general, project covenants shall establish a standard of quality for structures and site design as follows: 1. Materials utilized for the facades of the buildings shall include but not be limited to concrete masonry units (CMU) brick, architectural block, dryvit, or other simulated stucco (EFTS), real or simulated wood and/or glass. 2. AN building within the development on the property shall be constructed using compatible architectural style and materials,and signage for such buildings shall be of a similar style and materials. 3. All building within the property shall be developed as a cohesive entity,ensuring that building placement,architectural treatment,parking lot lighting, landscaping,trash disposal,vehicular and pedestrian circulation and other development elements work together functionally and aesthetically. 4. A single monument type sign shall be utilized near the project entrance to describe internal features. Sign height shall be limited to 20' within 50' landscape area long U.S. Route 50. Individual signs to be allowed per ordinance requirements to announce individual uses. On building signage to be the preferred sign type for individual uses. No other signs shall be located within 50' buffer area. The Owner shall record and include in each deed as well as provide Frederick County with a complete set of Covenants and Restrictions pursuant to site design developed and approved by Frederick County at the time of master plan. Property owners shall be notified of conditions relating to adjoining active agricultural operations. Monetary Contribution to Offset Impact of Development The undersigned, who owns the above described property hereby voluntarily proffers that if the Board of Supervisors for the County of Frederick,Virginia approves the rezoning for the 8$.1212 acres, of the 89.5100 acre parcel, lying on the north side of U.S. Route 50 in the Gainesboro Magisterial District of Frederick County, Virginia as presented, the undersigned will pay to Frederick County for the Round Hill Fire and Rescue Company the sum of $25,000.00, the Sheriff's Office the sum of $5,000.04 and the Administration Building the sum of$5,000,00 for a total payment of$35,000.00, at the time of the first building permit on the 89.4099 acre tract is issued. This payment will not be required if it is shown that this payment was made with the original rezoning of the property in 2003. The conditions proffered above shall be binding upon the heirs,executors,administrators,assigns and successors in interest of the Owner. In the event the 'Frederick County Board of Supervisors grant said rezoning and accepts these conditions, the proffered conditions shall apply to the land rezoned in addition to other requirements set forth in the Frederick County Code. Respectfully Submitted, r- 0') co WINCHESTER MEDICAL CENTER $y(Print Name): ,tom2-,� Ps1C �- Signature: Title V � -G{, Gate: `'2— . [ 1 STATE OF VIRGINIA,AT LARGE FREDERICK COUNTY,To-wit: t� The foregoing instrument was acknowledged before me this day of 2019, by �"�(A(,l_ N i(:U(_C DfW k_) My commission expires 2_1 Notar Public �4Y�ltiltNl�, l . c : b Puffoc REG,#78,3 s ® ABY commisS� ¢ EXPIRES 2 :30 "202 23 *: . •.l,eq t T H 0 !!lf if if lY4444444 � 3 86£ 2 s 6 r s e L m V ` WINCHESTER MEDICAL CENTER WEST CAMPUS N 5 6 In r "�s�„x "-=�w:3!!' � � 3� � � �:�� ''mss F •93 _ r �� �,�r�"1^ .r� �t y�.r.-•. z� �� iii V+ESiBOVN6 5V LPHPSCAF'E513.FSR ROW _- 'M��ING -„{1WEw4C^ME _..BUILDING^ PLR7�OE .. PR6uE LANE d g¢ i - 15 Lu -ENTRAMEJU@ GT�tt���,��.g SKMANCEtB{Y]MAYER W. ASJ 3AuzAnoN IA ,Vi�AB SNA1LBE •. I s"�a urEoic icP AG ^ W'�}LI QE EOTTR T;•- 'NTERSECT81A7SITE NA9 STAGE OF THIS �^ z�lilHG LIN[, 9WMEP YAL€EY HEALTH R£2NOT 0R NC 4NCL1fPEP IN r PFELM�ARY Mill F NOTFORCONStAXTI N .�-, �, �t3TaT► B-2 USES �. q � s ��'1{y{{tT154l114ktlFlllfi111111.R1i111T111111411)SIIiSSI[ .e jr ; �N L'.�r.,. �f,Fff�fAfl,ifi1111trt11/il{i1dllPlf�lktlIIF[I1.Idllliillllil17111F1���w1+151ti«�AL,+"����� IVI�/�S USES - PAYE iufb�9 C _ •• 1 FF"LTN...:7�4 Amp- F,�P�wS 11 PS+i _—.._—•_.._� ..,. «.^tF:1'-100 AREA NOT IIV+::,f_L30ED IN F� IN — T[ GENERALIZED PLAN OF hI j DEVELOPMENT I 111T 66£ _ . . , . , , to WINCHESTER MEDICAL CENTER WEST CAMPUS x x �. w of 61 .01 10 i PwumtAm Ll" 77 , r C It GENERALIZED PAN 4F DEVELOPMENT s+=_Ei Jxs. � ZJ ► d b 9 8 i �o C) 0 AMENDMENT Action: PLANNTNG COMMISSION: March 19,2403 - Recommended Approval BOARD OF SUPERVISORS: April 9,2003 - W APPROVED Q DENIED AN ORDINANCE AMENDING Till; ZONIN(; QISTRIC'1`.MAP REZONING 902-03 FOR THE WINCHESTER MEDICAI. CENTER- WEST CA.-MPUS WHEREAS, Rezonin g#42-03 of iiie Winchester Medich Center- W(,st Campus, vas submit 01 by G.W_ Clifford&Associates,Ir a•.,to rezone 5 0.05 40 acres 1iom B2(13usiness General)to B2(13usiness General) with revised proffers, and 51.9676 acres from RA (Rural Areas) to ivfS (Medicni Support). This property is located north of(and adjacent to)Route 50, and west and adjacent to Beaute 37, ,,Incl identified with Property Identification Number 33-A-68 in the Gainesboro Magisterial District; and WHEREAS, the Planning,Commission held a public hearing on this rezoning on March 19, 2003; and WHEREAS, the Board of Supervisors held a public hearing on this rezoning on April 9,2003;a lld WHEREAS, the Frederick County Board of Supervisors tincts the approval of this rezoning to be in the best interest of the public health, safety, welfare,and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the Zoning Districr Map to change 54.0540 acres from 132 (Business General) to 132(Business General) with revised proffers. and 51.9676 acres from RA(Rural Areas)to MS(Medical Support)as described by the application and plat submitted,subject to the attached conditions voluntarily proffered in writing by the applicant and the property owner 4 YORas 4®•0.; TI- C) This ordinance shall be in effect on the date of adoption. Passed this 9"day of April 2003 by the following recorded vote; Richard C. Shickle, Chairman Aye Sidney A. Reyes Aye Gina A. Forrester Nay Margaret B_ Douglas Aye W. Harrington Smith,Jr_ Aye Robert M. Sager Aye Lynda I Tyler Aye A COPY ATTEST ,Fahr W. Itley,lr. Fredffick County AL inistrator PL)RL!s.409-03 01it,�lutian:l7.R01 rotioluliwtskYi46aTa AlWOr.WN N O REZONING REQUEST PROFFER Property Identification Number 53-((k))-68 WINCHESTER MEDICAL CENTER "West Campus" Prelirr�riaa Matters Pursuant to Section 15.1 - 491.1 et_ seg., of the code of Virginia, 1950, as amended, and the provisions of the Frederick County Zoning Ordinance with respect to conditional zoning, the undersigned applicant hereby proffers that in the event the Board of Supervisors of Frederick County, Virginia, shall approve Rezoning Application # 02-03 for the rezoning of 51.9676 acres from Rural Area (RA) Zoning District to the Medical Services (MS) Zoning District, development of the subject property shall be clone in conformity with the terms and conditions set forth herein, except to Clic extent that such terms and conditions may be subsequently amended or re`•ised by the aippficant and such be approved by the Frederic]( County Board of Supervisors in accordance with Virginian law, Also within this tax parcel is 54.0540 acres zoned B-2 which will remain B-2 after rezoning. The proffers which exist on the 50,0540 acre parcel have been included in this proffer statement and together with the added proffers constitute the complete proffer for the entire tract of 102.021+6 acres. Should this petition for rezoning not be approved by the Board of Supervisors then the existing proffer statement for the B-2 tract will remain in effect and these proffers shall be deemed withdrawn and of no effect whatsoever. These proffers shall be binding upon the applicant and their legal successor or assigns. General Dev_elopnient Plan The development of the subject property, and the submission of any ]baster Development Plan shall be in conformance with all pertinent County regulations and shall be in substantial conformity with the Generalized Development Plan, dated September 2002, sheets 5 of 6 and 6 of 6,which are attached hereto and incorporated herein by reference_ Street Improvements The Applicant shall design and construct all roads on the subject property consistent with the County's adapted Round Dill Land Use Plan for the area, and according to uniform standards established by the Virginia Department of Transportation (VDOT), and as may be provided in these proffers as illustrated on the Generalized Development Plan which is attached hereto and incorporated herein by reference_ 1. On U.S. Route 50 at the intersection of Route 1317, a 200 feet left turn lane for eastbound traffic will be provided. (#1) 2. On U.S. Route 50, an acceleration/deceleration lane will be added across the entire U.S. Route 50 frontage of the site, and the only exit on U.S. Route 50 will be located at the Route 1317 intersection. Curly and gutter will be provided along the entire frontage_ (#2) 3. At the VA Route 1317 intersection, traffic leaving the site will be provided two left turn Ianes, (on let turn with through movement)and one right turn lane. (#3) 4. Lanes will be added to the VA Route 37 exit ramps to allow dedicated right and left turn lanes(#4)as follows: - At U.S. Route 50NA Route 37 western signal, Southbound right turn - 200 feet with transition to provide full 2 lanes at intersection. (RevisQd 43103) Page 1 of 6 00 0 Rezoning Request Proffer Propezly Identification Nus iher-53-A-68 Gainesburo Magisterial District - At U.S. Route 50/VA Route 37 eastern signal, Northbound left turn - 200 feet with transition to provide 3 lanes at intersection including a dedicated left, a left with through and right turn lanes. 5. A traffic signal will be provided at U.S. Route 50 and VA Route 1317 intersection, (#5) 6. An additional left turn lane will be provided on U.S. Route 50 for the eastbound traffic at the US Ratite 501VA Route 37 easteni signal. (#6) T A major collector road, 18300 feet in longth and 5 lanes wide, with 80 feet right of way. (0) Transportation items 1 through 6 shall be constructed during the initial site development phase of the project and shall be either complete or bonded for completion prior to issuance of the first occupancy permit. The applicant shall limit entranct: connections onto U.S. Route 50 to two points as shown on CDP. The applicant shall prepare a traffic generation estimate for uses established by the Site Development Ulan to be submitted for initial construction approval to [lie County. The combined trip generation (ADT) shall not exceed 14,000 TPD (average weekday volume) without further approval by the County. The actual trip generation from the project shall be determined by the Winchester Medical Center Management annually, from data collected in May and with results due on July l of each year, and be available for review as individual site plans and subdivisions for future cues are submitted for review by VDf7T and the County, The combined traffic impact from the 102 acre site is not to exceed I4,000 TPD (average weekday volume) when current actual counts and proposed counts are added for cumulative total. If the cumulative total for any site plan at WMC causes the total to exceed 14,000 TPD then it is agreed that the applicant shall not fife additional site plan application until the County is satisfied that adequate and manageable levels of service will exist on state or internal site roadways. The SIC code system and the ITE shall be utilized for the subject projections. The applicant shall perform an updated TIA of the project intersection on U.S. Route 50 and of the Route SO/Route 37 interchange when traffic generation from the 102 acre site reaches 14,000 TPD (average weekday volume). The County may revise this 14,000 TPD limit upward, without modification of this proffer agreement, should results of the TIA show that additional loading is appropriate. Landscape Design Features `rhe development of the subject property, and the submission of any Master Development Plan shall include the following landscape design feature provided in these proffers and as illustrated on the Concept Plan revised 314103 which is attached hereto and incorporated herein by reference. (.Revised 4131013) Page 2 off It 0 It Rezoning Request Proffer Property Identification Number 53-A-6N Gainesboro Magisterial District I A fifty foot (50') landscaped buffer along the US Route 50 frontage portion of the site. (0). Internal parking, travel ways and commercial structures shall not extend closer than 50' to front right of way line on U.S. Route 50_ An illustrative detail is attached to this proffer for the purpose of establishing a standard of quality to be implemented upon final design. (See ID`"A"). 2. A landscaped green area along the north side of the main entrance.. (See ID "A") (#9) 3, A landscaped, open, green visual focal link and park located at a "roundabout" (910). ALL illustrative example (ID "B") is attached to this proffer for the purpose of establishing a standard of quality to be implemented upon final design. Ori.Site Develo np Lent The Winchester Medical Center shall establish an Architectural Review Committee (ARC) to review all planning within the 10/1 acre site to insure conformance with the standard of quality described in the Master Development Plan and Covenants. In general, project covenants shall establish a standard of quality for structures and site design as follows: I Materials utilized for the facades of the buildings shall include but not be limited to concrete masonry units (CMU) brick, architectural block, dryvit, or other simulated stucco (EFIS), real or simulated wood and/or glass. 2. All building within the development on the property shall be constructed rasing compatible architectural style and materials, and signage for such buildings shall be of a similar style and materials. 3. All building; within the property shall be developed as a cohesive entity, ensuring that building placement, architectural treatment, parking lot lighting, landscaping, trash disposal, vehicular and pedestrian circulation and other development elements work together functionally and aesthetically. 4. A single monument type sign shall be utilized near the project: entrance to describe internal features. Sign height shall be limited to 20' within 50' landscape area along U.S. Route 50. Individual signs to be allowed per ordinance requirements to announce individual uses. On building signage to be the preferred sign type for individual uses. No other signs shall be located within 50' buffer area. The Applicant shall record and include in each deed as well as provide Frederick County with a complete set of Covenants and Restrictions pursuant to site design developed and approved by Frederick County at the time of master plan. Property owners shall be notified of conditions relating to adjoining active agricultural operations. , (Revised 4/3103) Page 3 of 6 LO 0 It Rezoning Request Proffer Property Identification Number 53-A-68 Gaineslroro Magisterial district Monetary Contribution to Offset Impact of DevelMment The undersigned, who owns the above described property hereby voluntarily proffers that if the Board of Supervisors for the County of Frederick, Virginia approves the rezoning for the 51.9676 acre tract 2, lying on the north side of U.S. Route 50 in the Gainesboro Magisterial District of Frederick County, Virginia from ISA to MS and approves the revised planning for the 50.0540 acre tract 1, the undersigned will pay to Frederick County for the Round )rcliil Fire and Rescue Company the sung of $25,000.00, the Sheriff's Office the sum of$5,000.00 and the Administration Building the sum of$5,000.00 for a total payment of$35,000.00, at the time the first building permit on the 102.0216 acre tract is issued. The conditions proffered above shall be binding upon the heirs, executors, administrators, assigns and successors in interest of the Applicant and Owner. In the event the Frederick. County Board of Supervisors grant said rezoning and accepts these conditions, the profl'ewd conditions shall apply to the land rezoned in addition to ether requirements set forth in the Frederick County Cade. Respectfidly submitted, PROPERTY OWNER By: Date: — STATE OF VIRGINIA, AT LARGE FREDERICK COUNTY, To-wit. The fore oing instrurne was acknowledged before me this •Jrd day of 9 2003, by pc; ? i My commission expires � ;�;"� � ��, c 0 Notary Public �- (Rinsed 413103) Page 4 of 6 0 0 f r dry A — . w r 11 .r ��'• r OF Ol f r "FUTURE Ex lS1J3IV _T4 GSs -ROU E�o--' f , A; RO4jt-$C3r rr\ y� �• yy �_ 4 t•1 � f'' f:.r—. 1� i { ,� L��'~ � ' ;i �� I;�`��.L,�.`�,�ti�If�i��f� ��mar r Q71 /� �• rt a� jl �� 1� �J . �d ,L� a}1 �v°Ira i - ,i� � ` 'PROPDSEf M1�JUK, 115 "t �^�'• � � tj i ---------- - i+ la 4L WINCHESTER MEDICAL CEW ER PROPERTY 3°-2 Pr*arty gilbert w. Clifford & associates, inc. p GENERALI= DEVELOPMENT PLAN Sheet o "'FEST CAMPUS" 5 � Landf'�rr>efr>r Watar OunR1f of i U F Piwa§} SL Wwgh%W,Yapi+iD 22601 FREDERICI'COVArY WRGIN14 6 YKE(540) 667-2139 FAX,(SQ)OSS-I493 BWL gudMmr6m.mm Remised 31-41,20-T ti 0 }( J C `ti i4 1 4 � �� _r• /i -� � r r • ' ° ti � it! �f l�11�fr'°�_�V1.:1 PROPOSED MAJOR rf � tt C]��E iQR � •�,` "w•��tt� �1��`1\�ti�.,�� { ��.'•,��=. �.�� tt jl s.�•', d *� r.— �,���•� �rt� y 4 ` R 4i, 1 5 -� \i5 1- ' a '' .. s+ 4 '.. 6 ^`. {�'11 t' �V� i. ^d+r`'. �"•.��� J "- �.� 0 rfr �{ • 1 f s� ��-'' 1 �J I • ALT N, .:lam yt�l �L1l7t�I�•C.�1�13r�' � �� 1 •rr� h {.� � C�,• f fi- •'� Al L i1 rr yrt it ..; WINCHESTER MMICAL CENTER PROPERTY US Properly _ gilbdsrL w. cJif#ard &"associates, ins. GENERALIZED DE�ELDPM£NT PLAN Sheet 'WEST CAMPUS' 6 Enpmm Lwd Piurdex�re Y'uty:car�tyr of 117 E P SL Giber,Vofffio 22MI FR£17FMCK COMM. MRGM 5 ME (540)W-21M FAC(NO)665-Mj DIA gm d omra-mmm ?evised 31410,3 00 0 nr 1,,. �7 r} 'r'._ .•r. I I �i - r I Ali �. lima Rim at Ot,-quss Itr mdol.-i i rriam fur Sr,:f"=40, i Winchester IViedical Cdnter Wi-st Car.,,raus w Cicncc:lircxl f7mr:lnpr:-cnr}Tari Frctferick �:,iu Ri r, 1': _iaiia rn 0 M f r '. u� 4 G• 4 ' ` ` 5 ��-Ji; � �,*.' ��' s si f+ �+('/�'} Yy�i r �a Y SRF 4► �°. t—t: J t"s�._.�..S 'K���� rr r Vim. RVuCr_iil -"- ��-Je Winchester Medical Ccnter West Car3pus m 71 Gcncralizm 17cvclnpc:cnr Plan 1-r.rYe rick 4;.�uNi y, Virginia -'- SI:AId4 I•-5V 0 a 'F XAL a d _ d .� i - y 11\rte• � %!7 Sil+..++11110rV1.F ; �-l'i�rs���- � �+��"` IMn,I\I. 1����� �fT 5,F ,,•.Y S! Y1i'•I k.l. .k+�i:ls�I� .iYl�a 1 a•.."Y til+k -'1 �11PV{°[iFSil R• ff 71 17 & TV oK Winchester Medical Center West Campus Licnar:tlszed 17er,:Eupn14•n[PL•In ++ern+ 4M fue.� rY,.9wf —Al I �'i4`J�[ifk �.if iF S115', �lSL:J111A 1,,vc lk.Homo 1401 l=asr BIOAd`i 6:i,1`0 h Cr Owisiuiz-C7B ;i•oitxit-=1106 010,0 i8(1-JF,30 cl wnl7o;rn P.itIm; nd.t'ira'i++i;z 11'e,' Farm(80 4)''_5•4'()t' Agenda item#G-A RESOLUTION OF THE COMMONWEALTH TRANSPORTATION BOARD December 17,2009 MOTION Made B :Dr. Davis Seconded k:Mr.Da+vies Action:Motion Carried, Unanimous!x Title: MAIL of Way and Limited Access Control Chanes Route 37 and Campus Boulevard Interchange, Frederick County WHEREAS, Route 37, between its southernmost intersection with Interstate 81 continuing in a northerly direction for approximately 9 miles to a point along Route 11, north of the City of Winchester.. in Frederick County, was designated as a Limiter) ,Access Highway by the State Highway Commission, predecessor to the. Commonwealth Transportation Board (CTB),on March 17, 1966; and WHEREAS, in connection with a section of Route 37, State Highway Project 6037-034-101, RW-202, which is located between the aforesaid locations, the Commonwealth acquired certain lands and limited access easements from various landowners; and WHEREAS, the land on hath the northwest and southeast sides of they Route 37 proposed right of way and limited access lines, as shown on the plans for said State Highway Project, between the interchanges at Route 522 and Route 50, was identified as the location for an interchange (hereinafter referred to as "Campus Boulevard Interchange") to serve the Winchester Medical Center, Inc,, property located on the southeast side, and potential access for future development for properties on the northwest side of said Route, necessitating changes to the said right of way and limited access control in the vicinity of approximate Station 440+00. which were approved by the CTB on May 21, 1992; and N Nt Resolution of the Board Right of Way and Limited Access Control Changes—Route 37 and Campus Boulevard Interchange Frederick County December I7, 2009 Page Two WHEREAS, Valley Health (formerly Winchester Medical Center, Inc,} has identified and requested right of way (RAW) and limited access control changes (LACC) consisting of a northerly shift and LACC along the Campus Boulevard Interchange Ramp D northwest revised proposed right of way and limited access line (5121/1992), to provide direct access to the northwestern campus of the Hospital, as well as inter-campus connectivity, facilitating the planned expansion of medical related services in the region and supporting economic development of Frederick County(County), and WHEREAS, the County, by letter- dated February 3, 2006, supports the request for the R/W and LACC; and WHEREAS, the Virginia Department of Transportation (VDOT) has determined that the said shirt of the right of way and limited access line in the vicinity of approximate Station 1140+00 (Route 37 southbound lane baseline) and conditional LACC of approximately 70 feet in length, from a point 398.9 feet opposite Station 17+17.39 (Route 37 and Campus Boulevard Interchange Ramp D baseline) to a point 434.3 feet opposite Station 17+60.48 (Route 37 and Campus Boulevard Interchange Ramp ❑ baseline), with roadway and ramp modifications as rewired, to provide direct access to the northwestern campus of the Hospital, as well as inter-campus connectivity, both located along the northwest side of the Route 37 and Campus Boulevard Interchange Ramp D northwest revised proposed right of way and limited access line (5/21/1992), as shown on the plans for State Highway Project 0037-138-101, RW-201, ,are appropriate for said interchange ramp from a design standpoint subject to further VDOT review and approval; and WHEREAS, a global traffic analysis was prepared and reviewed, and VDOT has determined that the said proposed R/W and LACC for said interchange ramp will require further operational review and approval by VDOT in the future, however from a safety and traffic control standpoint regional growth demands on the Route 37 corridor far exceed any immediate operational impacts of the said proposed R/W and LACC, and WHEREAS, a long term plan for the Route 37 corridor is under development by VDOT and the Win-Fred Metropolitan Planning Organization; and WHEREAS. Valley Health and VDOT have agreed to the following conditions for the said proposed RIW and LACC: •Valley Health shall donate and convey in fee simple, free of any liens and with General Warranty of title, all land and easements, including but not limited to easements of access, air and light., necessary to accommodate: the said R/W and LACC to the Commonwealth without cost, compensation or mitigation; and CO r Resolution of the Board Right of Way and Limited Access Control Changes—Route 37 and Campus Boulevard Interchange Frederick County December 17, 2009 Page Three *Valley Health will construct new termini for the southbound Route 37 ramps at Relocated Campus Boulevard, providing access to the northwestern campus of the Hospital, as hereinafter described, to VDOT specifications and subject to VDOT approval; and eValle-v Health will constntet modifications to the existing northbound Route 37 ramps at Campus Boulevard to permit westerly movements to and from the said ramps subject to VDOT specifications and approval; and *Valley Health will construct a second right turn lane at the northbound Route 37 ramp termini with Route 522 to mitigate queuing issues on said ramp concurrently with the said Campus Boulevard ramp improvements and gates herein described; and *Ail right of way, engineering. construction, utility relocation, re-signing, and all necessary safety improvements shall meet all VDOT standards and requirements; and *All parties concur that traffic safety on Route 37 is the first priority, and full and adequate operational functioning of Route 37 is the next priority; and *Valley Health shall construct actuated gates within its property at the proposed LACC for access to the northwest campus of the Hospital, as part of and coinciding with the said ramp improvements, in order to permanently prohibit the general public from traveling between the northwestern campus of the Hospital and the Campus Boulevard. Interchange: and *Ali costs, infrastructure, and maintenance associated with the said gates shall be borne by Valley Health; and @Valley Health will be permitted to issue up to 500 cards or passes to the said gates, for the exclusive use of campus employees, patients, and/or patient family members for inter-campus access; and @VDQT may request independent audits, to be funded by Valley Health, of outstanding cards or passes to assure compliance with the conditions of this Resolution at any time VDOT deems appropriate; and *The said access is subject to revocation and closure at any time if VDOT deems the management of the said restricted access is being abused or determines that any operational or Safety conflicts are occurring; and +Valley Health will complete all plans, posting of any bonds and obtain any permits, as necessary or required, within one year of CTB approval of the said proposed RIW and.LACC; and @All costs of engineering and construction, utility relocation, re-signing, including all necessary safety improvements, will be borne by the Valley Health; and a A Memorandum of Agreement (hereinafter MDA) will be executed between Valley Health and VDOT, and made available to the County to confirm compliance of these conditions,current zoning restrictions on the northwestern Resolution of the Board Right of Way and Limited Access Control Changes—Route 37 and Campus Boulevard Interchange Frederick County December 17, 2009 Page Four campus of the Hospital, and to consider participation in regional transportation projects in the future; and * The said MDA shall be executed and recorded among the land records of Frederick County, Virginia within one (1) year of CTB approval of the said proposed RAW and LACC; and WHEREAS, VDOT has determined that the said time frame for Valley Health to complete the requirements for all plans, posting of any bonds and obtaining any permits, as necessary or required, being within one year of CTB approval of the said proposed RIW and LACC is appropriate; and WHEREAS, VDOT has detertnined there will be no adverse environmental impacts, pending a Phase 1 Archeology study to be completed after the plans are developed and prior to construction, to be conducted as part of the permit process: and WHEREAS, public notices were posted in the Winchester Star and Northern Virginia Daily newspapers on November 2, 2009 and November 24, 2009: and the Shenandoah Valley Hit newspaper on November G, 2009, all of which closed on December 1, 2009, with no comments received; and WHEREAS, VDOT has determined that due to the restricted nature of the actuated gates within the Valley Health property at the proposed LACC for access to the northwest campus of the Hospital, no compensation shall be due VDOT in coil sideratio17 of the said proposed LACC for access; or the said proposed shift clue to utilization for public street purposes; and WHEREAS, other than the period for completion of all plans, posting of any bonds, obtaining any permits, and execution/recordation of the MDA, the proposed RAW and LACC is in compliance with the Commonwealth Transportation Board Policy; and WHEREAS, upon completion of all conditions and work by Valley Health and acceptance by VDOT, all work, roadway construction, improvements and equipment within the said revised proposed right of way and limited access of the Route 37 and Campus Boulevard Interchange (12/1712009) will become the property of the Commonwealth. NOW, THEREFORE, BE IT RESOLVED, in accordance with the provisions of Section 33.1-58 of the Code of Virginia(1950), as amended, the CTB hereby finds and concurs with the aforesaid VDOT determinations, and approves the said RAW and. LACC shift for public street purposes; and that the CTB's earlier designation of Route 37 as a limited access highway be amended to allow a restricted traffic limited access break from a point 398.9 feet left of existing Ramp D station 17+-17.34 to a point 434.3 feet left of Resolution of the Board Right of Way and Limited Access Control Changes—Route 37 and Campus Boulevard Interchange Frederick County December 17, 2009 Page Dive existing Ramp D station 17+-60.48, a width of approximately 70 feet, conditioned upon the following: 1. That ingress and egress gates be constructed on the Valley Health property to restrict traffic entering the Route 37/Campus Boulevard Interchange limited access break to employees, patients and/or patient family members requiring inter-campus access. Valley Health may issue up to 500 cards or passes to actuate the gates for passage. 1 That, if at any time the Department deems the management of the restricted access is being abused or determines that operational or safety conflicts are occurring, the limited access change will he revoked and the break will he closed. 3. That Department concurs with and approves the design of the interchange modifications and any other improvements that are required. 4. That Valley Health or others agree to provide the additional limited access right of way and pay all costs of the improvements as identified herein. The Commonwealth Transportation Commissioner is hereby authorized to execute any and all documents needed to comply with this resolution, To be completed by Planning StaFee Amount Paid Zoning Amendment Numher d 1. Anticipated PC Hearing Date Date Received to(-2-51 + Anticipated BOS Hearing Date REZONING APPLICATION FREDERICK COUNTY,VA DEPARTMENT OF PLANNING&DEVELOPMENT 1. Properly Owner(s) (please attach additional page(s) if more than two owners): Name. Winchester Medical Center, Inc. Specific Contact Person if Other than Above: Mark Baker Address 1836 Amherst Street, Winchester, VA 22601 Telephone; (540) 536-4543 Email: mbaker@valleyhealthlink.com Name: Specific Contact person if Other than Above: Address: Telephone: 'Emai 1: 2. Other Applicant Party (such as a contracr ,purchaser) (please attach additional page(s) If necessary): Name: Specific Contact Person if Other than Above: Address: Telephone: Email: 3. Law firm, engineering firm,or other person, if any,serving as the primary contact person for this application: Firm Name- Valley Engineering, PLC Specific Contact Person at Finn: Daniel Michael, PE Address: 4901 Crowe Drive, 'Mount Crawford. VA 22841 Tclephone: (540) 434-6365 Email: dmichaet@valleyesp.com Please nate that, if a law firm, engineering firm, or other person, other than the owner of the property, will be acting on behalf of the owner and/or executing papers on behalf of the owner in connection with the rezoning, the owner will need to execute a power of attorney form granting the firm or person such authority. Page 12 ti 4. Project Larne (if any): Winchester Medical Center II 5. Property Information: a. Property Identification Number(s): 53-A-68 b. Total acreage of the parcel(s): 89.4099 c, Total acreage of parcel(s) to be rezoned (if other than whole parcel(s) is being rezoned): d. Current zoning designation(s) and acreage(s) in each designation: B-2 - 37.5424 AC, MS - 51,8675 AC e. Proposed zoning designation(s) and acreage(s)in each designation: B-2 - 37.5424 AC, MS - 37.5424 AC f. Magisterial District(s): Gainseboro g, Location- the property is located at(give street address(es)if assigned or otherwise exact location based on nearest road and distance from nearest intersection,using road names and route numbers): 1998 Northwestern Pike, Winchester, VA h. Adjoining Properties Parcel ID Number Use Zoning 53-9-3,83 C STORE-LIVESTOCK EXCHANGE RA 53•A-84 RESIDENTIAL RA 53-A-75,76,77 RESIDENTIAL B-2 53•A-74 RESIDENTIAL B-2 53-A-73 RESIDENTIAL RA 53-A-A,69,1 AGRICULTURAL RA 53•A-68A HOTEL 8-2 Property identification numbers, magisterial distracts, and deed book and page numbers/ instrument numbers may be obtained from the Office of the Commissioner of the Revenue, Real Estate Division, 107 North Dent Street, Winchester, VA .22601. Page 13 00 6. Disclosure of real patties in interest. Virginia Code § 15.2-2289 provides that localities may by ordinance require any applicant for a zoning amendment to mare complete disclosure of the equitable ownership of the real estate to be affected including, in the case of corporate ownership,the name of stockholders, officers, and directors, and in any case the names and addresses of all real parties of interest. Frederick County has, by County Code § 165-101.09, adopted such an ordinance. For each business entity that is an owner or contract purchaser of the:property, please list the name and address of each person owning an interest in,or who is an officer or director of,any entity that is an owner or contract purchaser of the property (you need not indicate the amount or extent of the ownership interest). Please note that this requirement does not apply to a corporation whose stock is traded on a national or local stock exchange and liaving more than 500 shareholders_ NOT APPLICABLE AS VALLEY HEALTH IS A NON-PROFIT ENTITY Please attach additional page(s)if necessary_ 7. Checklist. Please check that the fallowing items have been included with this application: Location Map ❑✓ Plat Depicting Metes/Bounds of Proposed Zoning Impact Analysis Statement Proffer Statement(if any) ❑✓ Agency Comments ✓ Fee Copies ofDeed(s) to Property(ics) Tax Payment Verification Digital copies (pdfs) of all submitted items Page 14 rn 7, Signature(s): I (we), the undersigned, do hereby respectfully make application and petition the Frederick County Board of Supervisors to amend the zoning ordinance to change the zoning map of Frederick County, Virginia. I (we) authorize Frederick County officials to enter the property for site inspection purposes. I (we) understand that the sign issued when this application is submitted must be placed at the front property line at least seven days prior to the Planning Commission public hearing,and the Board of Supervisors public hearing and maintained so as to be visible from the road right-of-way until the hearing. I (we) hereby certify that this apptication and its accompanying materials are true and accurate to the best of my(our)knowledge. Owner: Date /0 )b lt If signing on behalf of an entity, please state name of entity and your title: Owner: Date If signing*on behalf of an entity, please state name of entity and your title: Other Applicant Party(if any): Date If signing on behalf of an entity, please state name of entity and your title: If additional signature lines are necessary, such as if more than two persons are owners, please use additional copies of this page, Page 15 CD N ADJOINING PROPERTY OWNERS Owners of property adjoining the land will be notified of the Planning Commission and the Board. of Supervisors meetings. For the purpose of this application, adjoining property is any property abutting the requested property on the side or rear or any property directly across a public right-of-way, a primate right-of-way, or a watercourse from the requested property. The applicant is required to obtain the fallowing information on each adjoining property including the parcel identification number which may be obtained from the office of the Commissioner of Revenue. The Commissioner of the Revenue is located on the 2nd floor of the Frederick County administrative Building, 107 North Kent Street. Name and Property identification Number Address Name FARMERS LIVESTOCK EXCHANGE PO BOX 2696 Property#53-8-3, 83 WINCHESTER, VA 22604 Name KEVIN L. ANDERSON 180 THURSTON CT Property#53-A-84 CLEARBROOK, VA 22624 Name NANCY RENNER JOHNSON 2054 NORTHWESTERN PIKE Property#53-A-75, 76, 77 WINCHESTER, VA 22603 NamcCRT PROPERTIES, LLC 424 W CEC1 ST Property#53-A-74 WINCHESTER, VA 22601 Name MARSHA A.DEHAVEN AND JANCICE P.LLEWELLYN 500 S HAYFIELD RD Property#53-A-73 WINCHESTER, VA 22602 Mame FRUIT HILL ORCHARD, INC PO BOX 2368 Property#53-A-A, 69. 1 WINCHESTER, VA 22604 Name WINCHESTER HOTEL PARTNERS, III LP 610 EDGEGROVE RD property#53-A-68A HANOVER, PA 17331 Name Property# Name Property# 16 Tl N FNanie and Property Identification Number Address Name Property# Name Property# Name Property# Name Property# Naive Property# Name Property# Name Property# Name Property# Name Property# Name Property# Name Property# Name Property# Name Property# Name Property# 17 CV CV CO Special Limited power of Attorney County of Frederick, Virginia Frederick planning Website: www1evy.us M 1 Department of Planning & Development, County of Frederick. Virginia 107 North Vent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540)655-6395 Know All Men By These Presents That: WINCHESTER MEDCAL CENTER.INC Name of Property OwneriApplicant Please note: 1f the property owner/applicant is an entity,the narne ol'the entity should appear above. If authiple persoxis own the property ur are applicants,an executed power of attorney furan each owner will be necded. 1036 AMHE RST STREET,WIND iESTER.VA 22601 (5401536.4543 Mailing Address of'Property Owner/Applicant Telephone Number as owner of,or applicant with respect to,the tract(s) or parcel(s)ofland in Frederick County, Virginia,identified by following property identification numbers: 53-A-68 do hereby make,constitute, and appoint: DANIEL MICHAEL.PE Name of'Attorney-Ira-Fact VALLEY ENGINFERING,PLC,6401 CROWE DRIVE.MOUNT CRAWFORD,VA 22641 1540)434.6365 Mailing Address of Attomey-In-Fact 1_elephone Number to act as my true and lawful attorney-in-fact for and in my name,place, and stead,with the same full power and authority I would have if acting personally,to file and act on my behalf with respect to application with Frederick County,Virginia for the follow in , for the above identified property: Rezoning Subdivision Conditional Use Permit Site flan Master Development Plan(prelim.or final) Variance or Toning Appeal and,further, my attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: NONE This appointment shall expire one year from the day that it is signed,or at such sooner time as I otherwise rescind or modify it. Signature �- 11, Title(il'signing on behalf of an entity- r�S, lcir r5 1 �E1 %h . State of ,�Yl ountyl ity of FTY- /L ,To wit- I, -V- P , a Notary Public in and for the jurisdiction aforesaid,certify that the person who signed the foregoing instrument per onally appeaVq before me and has acknowledged the same before me in the jurisdiction aforesaid this day of ` J 3 G/ F� My Commission F.xptres: Notary Public VICTORIA P LORD ion Number: � � � NOTARY PUteuC Commonwealth of Virginia Reg.#340383 MY Commission Expires Sept.30,2020 A IweAr�l. r ■ wetlm Pqi. � �Ve0..1 rwlrw�rww,.. X 4 - Q 3 � W � Icp1lR.tuhMNKkY►W , •. ... ... {} l■■P� -4,�lm'Yga•Mt httue LagM KkTE�+M• Hpw a +NnsernrmNl Cn. P�vt-a�>>I� -.. WrM.1bn 155eti �NS"<a* w�pFEV, �NMerYgN MOYri, M�WtdcaTkl4Mrdln ;yP Pon �MWl Nwylr knit �,..,.,� �r�enck COun[y�ll"�1ill� i�rsa�asla Peyll.a©kup Z`axes Plryn�rne Mamr IMcnY r,operry meM EAur Dag Zw �F■Ang rdwun Thr+Mr+nwm 'iTpppw�gCxt(4Y Px+Open One Feil Real Estate Ticket Detail 09 REAL ESTATE 00 Nil Dil- Cr Typt pw A'tyGr Anr la seurn 0 � I� � 'q i!! � ■1 �� �� �� � D i�; � � � � ^[a� y� N THOMAS MOORS LAWSON, P.C. *OF COUNSEL-WILLIAMS MULLEN 120 EXETER DRIVE,SUITE 200 POST OFFICE Box 2740 WiNCHF.st'ER,VA 22604 "THOMAS MOORE LAWSON• WW N a TELEPHONE, (MO)663-#1054 FACSIMILE:(540)'7224051 September 23,2020 Charles S. DeHaven,Jr., Chairman At-Large Shawn L. Graber, Back Creek Supervisor J. Douglas McCarthy, Gainesboro Supervisor Robert W. Wells,Opequon Supervisor Blaine P. Dunn, Red Bud Supervisor Gene Fisher, Shawnee Supervisor Judith McCann-Slaughter, Stonewall Supervisor Frederick County Board of Supervisors 107 North Kent Street Winchester, VA 22601 Re: Rezoning#06-19-Winchester Medical Center Our File No. 1376.001 VIA E-MAIL Dear Ms. McCann-Slaughter and Gentlemen: As you know, I represent Winchester Medical Centex with regard to the above-referenced rezoning proffer amendment. After learning that this matter was scheduled for the September 23, 2020 Board of Supervisors hearing and after consulting with Staff, we did write a letter dated September 18, 2020 requesting this matter be tabled. The undersigned was advised that the sole reason this was added to the Board of Supervisors' agenda was to not run afoul of Virginia Code Sec. 15.2-2286(A)(7) and. County Code Sec. 165-102.04, which requires action within a year unless the Applicant requests an extension. Also, as the Board is aware and this will confirm, Winchester Medical Center and its representatives have had meetings with representatives of Ms. Johnson and Ms. Turner; the most recent of which was a conference call held on September 18, 2020. In fact, during that call not only was there a discussion of the requested easements which include a 140-foot long construction easement and a permanent easement, which is 92.5-feet wide at its connection to Botanical Boulevard, tapering to 40.32-feet wide at CRT Properties, LLC's property line, but also which provides for construction easements and permanent easements at Moth the north and south ends of the Winchester Medical Center property,neither of which have anything to do with access. Nevertheless, representatives of Winchester Medical Center advised attorneys for Ms. Johnson and Ms. Turner first that there had been a request to table this matter until, at the N Frederick County Board of Supervisors September 23, 2020 Page 2 earliest, the Board of Supervisors' second meeting in October, and secondly that Winchester Medical Center would continue in good faith to work with the neighbors to reach an agreement for reasonable access. As this Board will recall, the prior draft proffer amendment provided for a 50-foot wide access. Said 50-foot access was deemed to provide more than sufficient width to install three lanes of access, curb, gutter and, if required as part of the design, sidewalks. To the representative of Winchester Medical Center it was believed that the telephone conference which occurred. on September 18, 2020 was well received by all parties and there was an agreement to continue discussions going forward.. Much to Winchester Medical Center's surprise, the letter dated September 21, 2020 was sent by attorneys representing Ms. Johnson and Ms. Turner to members of the Frederick County Board of Supervisors and Planning Staff. The letter further states in its conclusion that (l) "Johnson and CRT Parcels have a"by-right"right of free access to Botanical Boulevard"; (2) the commercial access for the Johnson and CRT Parcels "is onto and via Botanical Boulevard"; and (3) Winchester Medical Center is "legally committed and obligated to provide access to Botanical Boulevard consistent with the current B-2 rezoning of the Johnson and CRT Parcels." The letter goes on further asking that the Frederick County Board of Supervisors confirm the above asserted legal rights. When it is heard, what will be before the Board of Supervisors is Winchester Medical Center's minor proffer amendment, which is a legislative process that is permitted under the Fredericks County Code and Virginia Code. Contrary to what is asserted by the attorneys representing Ms. Johnson and Ms. Turner, the Board of Supervisors is not impaneled to make rulings on a party"s legal rights. Winchester Medical Center does certainly appreciate the enthusiasm exhibited by Ms. Johnson and Ms. Turner and their attorneys, and remains committed to working with its neighbors. We would hope that the same focus and spirit of cooperation will be extended by our neighbors. Thank you for your atte7Ttli7aMoore L"� a TML:atd cc: Winchester Medical Center Mike Ruddy, AICP, Director of Planning& Development Candice Perkins, AICP, CZA, Assistant Director Roderick B. Williams, County Attorney H. Edmunds Coleman, 111, Esquire Bill Shmidheiser, Esquire N BRYAN & COLEMAN,P.L.C. Attorneys at Latin 118 South Braddock Street Winchester.VA 22601 H.Edmunds Coleman,1H Tel! (540)545-4172 Fax.- (540)545-4173 Email. cdscolemau@edseolemanlaw.com September 21,2020 P2A E AL41L To The Members of The Frederick County Board of Supervisors: CSta.rl_es S.DeHaven, Jr., Chairman,At-i arge <chdehaven@fcva.us> Shawn L. Graber, Back Creek.Supervisor <sltaws1.graher@fcva..us> J.Douglas ivM1YW—hy,Gainesboro Supervisor <dmccartby c@ cva.us> Robert W. Wells,Cpequon Supervisor <rwells c@fc-ra.us> Elaine P. Bunn,lied Bud Supervisor <bdunn@fcva.us> Gene Fishet, Shawnee Supervisor <gfisher@fcvc.us>;<gfisl,er@su.edu> .Judith McCann-Slaughter, Stonewall Supervisor <jslaughter@fcva.ns> Roderick Williams,Esquire,County Attorney <rwillia@fcva.us> Candice Perkins,AJCP, CZA,Assistant Director <cperkias@fcva.us> Mile.Ruddy,Director of Planning&Development <rrruddy@fcva.us> Re: SEPTEM73ER 23,2020 BOS METING: Right of Access To Botanicul Boulevard By Adjoining FropPr#iw,IREZ0Nn4G APPLI-CATION#0G-1'9-Winchester Medical Center,Ine. -Adjolning'Property Owners ik?a rlcy P'L.Yahnson Parcels 1 TMP#53-A-75:53-A-76; a.nd 53-A-77 ani CRT Properties,LLC 1 TMT#53-A-74 Dear Ladies and Gentlemen; i REPIESEP TATION: 1 represent Nancy R. Johnson, owner of the three Tax Map Parcels noted above,which adjoin Botanical Boulevard on the West.Bill Shmidbeiser represents Carolyn Turner/CRT Properties, LLC, owner of TMP#53-A-74. Mrs.Johnson's Parcels and the CRT Properties' Parcel were rezoned to B-2 in 2008(the"Botanical Square Properties Rezoning"). This letter is submitted in addition to,Emd in supplementation of,Bill Shmidheiser's January 15. 2020 lever with various attachments(presented on behalf of CRT Properties)and my January 22,2020 letter. H. MSTORY OF AXPLICA-110 t#06-19- Winchester Medical Center's Rezoning Application#06-19 is a proposed"mirror proffer amendment for minor text revisions and revisions to the approved Generalized Development Plan(GDP)" associated with Rezoning 402-43,with the Medical Center proposing to remove uses shown on the proffered GDP and to remove,a proffer regarding landscape design features related to the Medical Center's internal road system. ti N Board of Supervisors September 21,2020 Page 2 Mrs.Johnson and CRT PtgVerties are not concerned about the requested;revisions to the Medical Centers mans and proffers for the development oftheir own )Mneriy,but ranter.in order to assure access.they.rectuest that the Medical Center's revised be further changed to address thegyrantinL of access and—to,confirm that the'future continuecies"#matt ig such access were satisfied in 2048jgll as set forth in this letter. The September 15,2020 Staff Report for the Board's September 23 Meeting notes the following as part of the"Application History": • The Board of Supervisors discussed this item on January S, 2020.At this meeting,questions arose about Botanical Boulevard and access by adjoining properties that were shown on the approved MDP for this development.The Board postponed action on the amendment until the January 22, 2020 meeting to allow the Awlicant to Vrovide ciarificatign oriaccess-to Botanical Boulevard b� adjoining properties. [emphasis added]The March 4,2020 Staff Report prepared for the Beard's March 11,2020 Meeting Doted that on January 8,2020"The Board postponed action on the item until January 22,2020 to allow the applicant to provide clarification on whether the access will 1 be_pranted at no charge or is intended to be sold."[emphasis added] c Following the January 91 meeting,the Applicant removed all references on the GDP for access for the adjacent property to Botanical Boulevard. • The Board of Supervisors denied the rezoning at the March H, 2020 meeting. The Minutes of the Board's March 11,2020 Meeting reflect Applicant's counsel Mr.Lawson's comments that whether access would be granted to the Johnson and CRT Parcels,and whether there would be any monetary ebaige therefore,are"decisions"which"would be made by the Medical Center Board based on the specifics of the Request."[emphasis added) • The Board of Supervisors rescinded the vote for denial at the April S.2020 meeting and the rezoning application would be reconsidered at a future meeting. Johnson and CRT,without firsthand or participatory knowledge,understand such rescission derived from discussions between the County and the Medical Center about the Medical Center actually granting access for the Johnson and CRT Parcels. [emphasis ridded] • Appiicant submitted revised proffers with a final signature date of April 17.2020 for consideration. o The text of the proffers dated April 17,2020 remains fundamentally unchanged.The April proffer statement(see proffer 8)and the proffered GPD(dated October 19, 2019, revised April 9,2020)both contain the following text"Entrance to Botanical Blvd—Entrance to residential use areas shaft he granted by Winchester Medical Center afterfulure rezoning petition,transportation impact analysis and proffers for these areas are approved by VDU T and Frederick Coanty" [emphasis added] o The properties,referenced in this note are no lgnger residential use areas as they were rezoned with Rezoninf-408-08(Botanical Square),an impact analysis and rmoffer were created which were at)roved b} both VDOT and Frederick Coup .Itis 00 N Board of Supervisors September'i,2020 Page,3 unclear V-hA the not,:,re;jiains unchan ed as€t--e items fisted:rave a[—�,,:a�d been o pleted. [emphasis aaded7 Ili. ACCESS S4CKG R_011]ND; lie Medical Cenmer's Final Master PIan revised 6124104 for"Winchester Medica] Cep_ter+l,"plus Medical Center Deeds of Dedication recorded May of 2008 as Instrument Nos. 060006461 end 080006462,evil specifically state: "a,TTRANTCE.TO RESIDEINTi:AL USE AREAS SPA.€ -BE GR/d-r.rEG BY V,rINCH— TER I CAL CENTER AFTER Fi7I't_T?E REZORTING PETti,10N, 'iR1�.h1SP F.ATT N IMPACT ANAL:'-StS AMID Pk?C�l'Frr:S FC]it TIiE,`i:F1 AREAS ARE APPROVED"BY VDOT AND FREDERICK COUN i.,."[emphasis added] As the September 15,2020 Staff Repor confirms,the"RESIDE"NTLkL USE AREAS"refer,.} to above are the.lohrasor,and CRT:Parcels ti,hicl,were rezoned in 2008(Rezoning#Coe-08),1,16 approved"IMPACT ANALYSIS, AND PROFFERS."The Proffers for the Botanical Sgeare Properties Rezoning(which incorporated the Generalized--Development Plan for the Johnson ar_d CRT Parcels) include the potential pr ovision of future traffic signaiization(if required by VOOT)or a otasi-ri payment in lieu thereof.Thus,the stated conditions piecedent for the granting of the access are, "ENTRANCE"have been satisfied since 2008. The 2008 Deed of Dedication recorded as Instrument No. 084006461 (and referenced above) accomplished the Medical Center's dedication of Botanical Boulevard to Frederick County as a public road and created a private Easement designated as Marriott Drive as a road intersecting Botanica'. Boulevard from the East. During the March 11,2020 Board Meeting,Applicant's counsel Mr. Lawson confirmed to!be Board that there is no question but that access to Botanical Boulevard for the Johnson and CRT Parcce.ls is to be granted by the Medical Center;that the iocation is established(directly opposite from Marriott Drive which intersects Botanical Boulevard from the East): and that the point of potential future signalization is dso established(i.e.,at the Botanical-Marriot intersection). During such March I I Meeting, Mr.Lawson advised the Board that both the right to,and the location of, access is established "in the record,"and that such"record"documents make no reference to the Medical Center being paid any compensation for such access. During the March I 1 Board Meeting,Mr.Lawson also suggested that the owners of the Johnson and CRT Parcels were no=:certain what width of access would be required.. Subsequently,representatives of the Medical Center and of Mrs. Johnson and CRT conferred with each other on the issue of access. The Medical Center expressed its understandable concern that it wanted definition of where the access would be,the width of the access,etc. It was determined that engineers for the Medical Center and for Mrs. Johnson and CRT would confer. Based largely upon such discussion among the engineers,Mrs.Johnsen and CRT authorized their engineer;Painter-Lewis,PLC, to prepare a proposed Easements Plat showing the exact requisite temporary easements for construction of drainage facilities,utilities and access avd a permanent casement for access.Further, Mrs.Johnson and CRT have had their counsel prepare a proposed Deed of Easements, incorporating the Easements Plat, for the granting of the easements by the Medical Center to Mrs. Johnson and CRT. rn N Board of Supervisors September 21,2020 Page 4 Attached hereto as cumulative Exhibit 1 find the Deed of Easements and proposed Easements Plat providing for three(3)Temporary Construction Easements and a Permanent Access Easement for access to the Johnson and CRT Parcels. The"Proposed Pennarient Access Easement,"shown within the ' 160' X 40' Temporary Construction Easement"on Sheet 3 of the Easements Plat, is essentially a mirror image of the flared access existing for Marriott Drive(situate on the East aide of Botanical Boulevard) and is located within the existing buffer area West of Botanical Boulevard. The Deed of Easements and the Easements Plat(Exhibit 1)was recently submitted to the Medical Center,and we understand the Deed and Plat are being considered by the Medical Center Board. If signed by the Medical Center and recorded,such Deed of Easements and Easements Plat will resolve the access issues for the Johnson and CRT Parcels. Today, as was the case in 2004, the sole means of access to the Johnson and CRT Parcels is via Echo Lane.The Minutes of the BOS June 9,2004 Meeting(copies were attached to,and commented upon in, Bill Shmidheiser's January 15,2020 letter)reflect that Winchester Medical Center's Final Masten-Development Plan/MDP#i06-04 provided for the"closure"of Echo Lane for commercial use; so that Echo Lane would not carry commercial traffic parallel to the major/public collector road of Botanical Boulevard. Thus, such MDP provided that the Medical Center would not deny access to Botanical Drive by the Johnson and CRT Parcels once these Parcels were rezoned. Botanical Boulevard was built,and access thereto was assured, in consideration of and in exchange for the barring of the business use of Echo Lane. Botanical Boulevard,therefore, is the sole means of commercial access to tate Johnson and CRT Parcels. IV. CONCLUSION: As the history(specifically including the revised Proffers with final signature date of April 17, 2020)of Application#06-19 reflects,the Medical Center's commitment to providing access to the Johnson and CRT Parcels continues to remain very much in question, Mrs.Johnson and CRT Properties respectfully assert; I. Johnson and CRT Parcels have a"by-right"right of free access to Botanical Boulevard. ?. As established by the"history"of the various parcels and the rezonings, proffers, and Deeds of Dedication,the only commercial access permitted for the Johnson and CRT Parcels is onto and via Botanical Boulevard. 3. Winchester Medical Center is legally committed and obligated to provide access to Botanical Boulevard consistent with the current B-2 rezoning of the Johnson and CRT Parcels. Mrs.Johnson and CRT understand that the Medical Center has requested that action on Application#06-19 be deferred and postponed to on or after October 28. Whether or not such postponement is granted, however,Mrs.Johnson and CRT respectfully oppose the approval of Medical Center's Application unless the related proffers are revised to acknowledge and establish the"by-right" right of free access for the Johnson and CRT Parcels to Botanical Boulevard. C) CO Board of Supervisors September 21.2020 Page 5 Mrs.Johnson and CRT greatly appreciate your consideration of their concerns. Respectfully submitted, H. Edmunds Coleman, 111,Esq. Counsel for Nancy R. Johnsen HECITVclk cc: Thomas Moore Lawson,Esq, (counsel for Winchester Medical Center) Still Shmidheiser,Esq. (counsel for Carolyn Turner/CRT Properties) Nancy R.Johnson M:Uohnson,Nsnay\Rczoning Pro#Vers&Access(Echo Ln&Botanical Blvd)Ur to BOS(FINAL)9-21-20.docx M It THIS DEED OF EASEMENTS made and dated this day of September, 2020, by WINCHESTER MEDICAL CEN"T"ER,(formerly known as Winchester Medical Center,Inc.),a Virginia non-stock,non-profit corporation,party of the first part,hereinafter referred to as"Medical Center"(Grantor for indexing purposes), and NANCY R.JOHNSON(also known as Nancy Renner Johnson),hereinafter referred to as"Johnsen"and CRT PROPERTIES,LLC,a Virginia limited liability company,hereinafter referred to as"CRT,"parties of the second part(cumulatively,Grantees for indexing purposes). RECITALS• r= QR-1. Medical Center is the owner in fee simple of certain tract of land containing t approximately 89.51 acres,more or less, lying and being situate in Gainesboro c' c- i Magisterial District,Frederick County, Virginia (Frederick County Tax Map No. 53-A- 68) [hereinafter the"Medical Center Property"J, and being a portion of the land conveyed i to Medical Center by Instrument No. 00-0012098 in the Office of the Clerk of the Circuit Ln 00 Court of Frederick County,Virginia. By that certain Deed of Dedication dated March 11, i 2008,recorded in the aforesaid Clerk's Office as Instrument No.080006461 (hereinafter o Q the"Deed of Dedication"),the Medical Center dedicated to the County of Frederick, Virginia the public roadway known as Botanical Boulevard(herei tafter"Botanical Boulevard")as shown and described on the Plat of Survey drawn by Kirk W.Norton, L.S.,dated March 20,2007 attached to and recorded with said Deed of Dedication (hereinafter the"Norton Plat"). R-2. Johnson is the owner in fee simple of three(3)certain tracts of land situate in Gainesboro Magisterial District and adjacent to the West of the Medical Center Property and EX1181f l N co identified as Frederick County Tax Map Nos. 53-A-75, containing approximately l.00 acres, 53-A-76,containing approximately 1.00 acres;and 53-A-77,containing approximately 0.84 acres(hereinafter the "Johnson Parcels"). R-3. CRT is the owner in fee simple of a certain tract of land situate in Gainesboro Magisterial District and adjacent to the West of the Medical Center Property and identified as Frederick County Tax Map No.53-A-74,containing approximately 1.25 acres (hereinafter the"CRT Parcel'). R-4, The Medical Center Property is subject to, and benefitted by,Master Development Plait 406-04 approved by the Board of Supervisors of the County of Frederick, Virginia June 9,2004,and the Johnson Parcels and the CRT Parcel are jointly entitled to access to Botanical Boulevard across a portion of the Medical Cerner Property as evidenced by the following notation appearing on Sheet 4 of the Norton Plat recorded with the Deed of Dedication-. "ENTRANCE TO RESIDENTIAL USE AREAS SHALL BE GRANTED BY WINCHESTER MEDICAL CENTER AFTER FUTURE REZONING PETITION,TRANSPORTATION IMPACT ANALYSIS AND PROFFERS FOR THOSE AREAS ARE APPROVED BY VDOT AND FREDERICK COUNTY." R-5. 1be Johnson Parcels and the CRT Parcel,together and jointly,were rezoned from RA (residential use)to B2(commercial/business use)pursuant to Frederick County Rezoning 08-08 approved by the Frederick County Beard of Supervisors on October 22,2008. R-6. The Medical Center desires to grant to Johnson and CRT,and Johnson and CRT desire to have granted to them for the use and benefit of,respectively,the Johnson Parcels and the CRT Parcel,the easements as described herein. 2 00 c� TFtMPt}RARY CONSTRUCTION EASEMENTS ,NTOW,TJIZP„EFO ;TRI s DIKED OF EASEM NTS NUYNE,SSL' :I%at fo.,and in considc!mici-of The Recitals and of€he premises are the brnef-7ts tit will accrue by reason hey Wcf,a_id m consideration of the sum ofofe'Doilar(VI.00)cash in hanci paid end other vahiable cansir'e;� ;,n, €ceipt whereof is f erct�y acknowledged.the Medical Center does hereby grant and convey unto Johnson,Es 1.n appu:t rance to and for the use znd beaeft of the Johnson F.-rceis,wid un-to Ci:�.T,as art appiditenanrt,tc a,d for the use ani be.efit of the CRT Parcel,with gene ^d warranty of titt€,three;w)temporanx construction easements heutg_-yore particuiany shcwi-,and described as follows: i. tat area of land shown and depicted as"PROPOSED 5C' X 30' TEMPORARY CONSTRUCTION EASEMENT"on Sleet 2 of the Easement Plat; ii. tial area of land shown and depicted as"PROPOSE?► 160' X 40' TE vTORARY CONSTRUCTION EASEMENT"on Sheets 2 and 3 of tI-z Easement Plat;and Ii.. that are of land shown and depicted as"PROPOSED"TEP I ORA.Rv CONKRUCTION EASEMENT"on Sheet 4 of the Easement Plat on the at-Webed"Plat Showing Nancy R.JohnsoiVCRT Properties A cress Easement& Temporary Cor:s►`nic:ion Easements on the Property at Wizrnhester Medic&I Center"prepared by David F. Spriggs, L.S. ofPaInter-Lewis P.L.C. dated Septeraber 9,20-20, revised -- _ (tiemirirlter tae `TFasemert Plat"),a copy of which is attached hereto and incorporated herein by reference, Such temporary construction easements ore for tre purposes of the installation,construction and maintenance of utilities(including water and sewer lines and related facilities and infrastructure), for the purposes of the installation,construction and maintenance of drainage facilities for the channeUg, managing and containiTig surfave and stormwater drainage,and(on and.within the"PROPOSED 100` X 40' TEMPOP-41 a CONSTRUCTIO14 EASEMENT"ordy) for the installation, construction and maintenance of a roadway and related infrastructure providing pedestrian and vehicular access to and from the Johnson Parcels and the CRT Parcel from and to Botanical Boulevard. 3 c� Johnson and CRT,and their respective successors and assigns,and their agents, shall have full and free access to and use of the Temporary Construction Easements,as needed,to enter upon the respective easement areas to the extent necessary for and during the initial construction, installation and laying out of utility Eines and related facilities,drainage facilities,and roadway and related facilities,with the right to trim,cut and remove trees, shrubbery, fences, or other obstructions within the Temporary Construction Easement areas which might interfere with the proper efficient use of the Temporary Construction Easement areas for the purposes described herein; provided.,however,that Johnson and CRT, at their own expense,sltall restore,as nearly as possible,the Temporary Construction Easement areas to their respective conditions existing,prior to the construction activities, including the bade-filling of trenches and the re-seeding of grassy areas. Johnson and CRT,jointly and severally, agree to indemnify and hold Medical Center harmless from any and all costs,expenses, liens,encumbrances or charges arising from the use of the Temporary Construction Easements and the rights granted herein to Johnson and CRT. The"PROPOSED 160' X 40' TEMPORARY CONSTRUCTION EASEMENT"is also granted for purposes of the construction and installation of an access road. The temporary construction easements granted hereby shall expire and terminate when the original construction activities within the respective temporary construction easement areas have been completed.At such time(s),as required by the applicable regulatory entities or utility companies and upon request from Johnson and CRT,the Medical Center covenants and agrees that it shall,ail to be within the temporary construction easement areas,grant. a. to the Frederick County Sanitation Authority d.b.a Frederick Water a permanent easement for water and sewer lines and related facilities; b. to other affected utility companies or providers permanent utility easements for utility lines and related facilities;and C. to Johnson and CRIT permanent easements for the drainage facilities. 4 LO CO PERMAY :NT ACCESS EASFWNT NOW,T,iFJkMi E,YUIZTFkMR WITNES ET79: That fa:Fad Lq considerrtion of tte Tcecitttls and of the premises aril t-e renetts-J at will accr��a by reason I-.ereof,and in consider:uon of Che sure of One Dolla: (S 1.00)cash hi h9ra pard ar�d at!hat valuable coaslkieration, w:--ar.Wis Vire+vy acknovAcdged. the Medical Center does hereby graze and convey unto'chmson,as on z ppurtena .cc tc artd for the;,se and bezlefit-1 the ohnson Ferrels. and runto CI:T as aa; apprztnanc:e to and fer`he use acrd benefit of the CRT Fucel,with gene,-sl warranty of title., a porrnanert non-c clusiv€;7.&=+ess/e-giess easement and dgbt-of-way for vehicular and pedestrian ingress and egress from and to Bo�amcai boulevwd and shown and depicted as'` IROPOSED PER-NW•IENT`ACCESS EASENI3'.i"q"°oa Sheet:3 of the Easement Plat. The ingress/egress easeincr t and righI-of-way gru-ted herein is not presently e. public road, is not presently dedicated to public tm,and is not to Le:presently maintained by Frederick County,Virginia or by tte ir=rginis Department of Transportation,and is not presently eligible for inclusion into tie Virginia secondary system of state highways. Said ingress/egress easement and riga t•. of-way sIWI be constructed€+rid ma. ruined by jahr_son and CRT, and their respective successors ma. assigns. Johnson and CRT, as the Grantees,join in the execution of this Deed to acknowledge and accept the easements granted herein and the provisions of this Deed. [SIGNAMRE PAGE TO F©LL0W] 5 (D CO WITNESS the following signatures and seals: WINCHESTER MEDICAL CENTER, a Virginia non-stock,non-profit corporation By: Name: Title. COI�WIOINTY&A,LTH OF VIP CTINIA,. City/cOuntyof— Thl- foregoing instrument was acknowiediFed before me on the - da"'of-—- 2020, by J in his/her capacity as --,o,-ibeheifofWinchester lvli'cdica!Center, &'tJirgiDi?,ncn-stock, non-p-refit coToration. Notary Public My Commission Expires: Notary Registration No.: 6 ti NANCY R.JOHNSON COMNIONWE-fi.L77.41 OF VIRGMA city/cou-Ity to-wit: The foregoing iastrume.,11,was Pokicwledged be-,`orenwft ay eel 2020,by Npr;cy R.Johrison. 'Notary Public My Commission Expires; Notary Registration No.: 7 00 M CRT PROPERTIES,LLC, a Virginia limited liability company By: — — __ __. __ -- _--(SEAL) Name: Title: - - -- --- _ ------__._-- COMMONWEALTH OF VIRGTNiA, City/County of _ - =to-wit The foregoing instrument was acknowledged before me on the day of 2020,by _ --. �._ _— ,in his/her capacity as on behalf of CRT Properties,LLC,a Virginia limited liability company. Notary Public. My Commission Expires: Notary Registration No.: 1'{;AAumlfi,Nwivy*onu;1 N of fors& Aa.rm(L hn 1-n&RuuuiocA isk+liDwd of f•.LwmenN 9.17-N d00% m co 1 'fY J r r� ,r.lflc N1TY _SAP _ Not to Scale OWNER'S CONSENT THE ABOVE AND FOREGOING NANCY R. JOHNSONICRT-PROPERTi�S�ACCESS EASEMENT do TEMPORARY CONSTRUCTION EASEMENTS ON THE PROPERTY OF WINCHESTER MEDICAL CENTER, AS APPEARING IN THE ACCOMPANYING PLAT, IS WITH THE FREE CONSENT AND IN ACCORDANCE WITH THE DESIRES OF THE UNDERSIGNED OWNERS, PROPRIETORS, AND TRUSTEES, IF ANY„ RD1ffrTCWTATIVCrap VfNCl,rESrDe'ACXCA4 CENTER NOTARY .PUBLIC STATE OF __--- CITY/COUNTY OF THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS DAY OF _ _ _ __ 2020. BY, NOTARY PUBLIC - MY COMMISSION EXPIRES.__. CURVES_RADIUS -ARC LENGTH 7 DELTA - CHORD BEARING _CHORD LENGTH C1 _ S0.06' 49.79' 57'D31#" 5 42'35'59` E 47.76' ._ � AD' 49_�S'e�v.5T_03"i—_.-:_s 71'SOY06'-W. i 47T.Tv _ NOTES: e. l) OWNER-, WINCHESTER MEDICAL CENTER. TAX MAP: 53-A-6b; ZONED, 82MS 2? BOUNDARY INFORMATION HAS BEEN COMPILED FROM EXISTING LAND RLCORDS AND DOES NOT REPRESENT A BOUNDATY SURVEY BY PAINTER-LEWIS.PLC, 3 A PLAT ENTITLED 'PLAT SHOWING DEDICATIDN OF EASEMENTS AND RIGHTS OF WAY LOCATED ON THE PROPERTY OF WINCHESTER MEDICAL CENTER, INCJ' RECORDED AS INSTRUMENT #080006461, 0 THIS PLAT HAS BEEN PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT, THEREFORE THIS PLAT NAY NOT SHOW ALL ENCUMBRANCES TO THE PROPERTY. SURVEY'OR'S CERTIFICATE I, HEREBY CERTIFY T14AT THE LAND SHOWN ON THIS EASEMENT PIAT IS THE SAME LAND CONVEYED TO WINCHESTER1 MEDICAL CENTER (FORMERLY WINCHESTER MEDICAL CENTER, INC,) AS INSTRUMENT JOD0012098 AND RECORDED IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT OF FREDERICK COUNTY, VIRGINUti —PLAT SHOWING NANCY R. J0HNS0N\CRT PROPITIRTIES ACCESS EASEMENT & TEMPORARY CONSTRUCTION EASEMENTS ON THE PROPERTY OF w 1"G H E lc:5T E ppylp F. SPRIGGS > G E NTE R i Uc. Na.001$53 GAINESBORO MAGISTERIAL DISTRICT FREDERICK COUNTY, VIRGINIA r DATE SEPTEMBER 9. 2020 PAINTER—LEWIS, P.L.C. 817 Cedar Creek Grade, Suite 120 Winchester. Virginia 22802 - Tele: S40 882-5792 - Pa=(154O)B62-5703 1atr: 2a04O2B Dreva Br, DFS# CJOsHF S Email: ofCiCe4@painterlawi®.Cam r Sheet: I cd 4 _ --- 0 It r SWATCH SHEET 3! PROPOSED 160)(40' TEMPORRRY � �CONS11RUCTION EASEMENT S 75`42 40.0'0' 55" y EX. 20' PRIVATE i C = STORM DRAIN S EASEMENT { f i. a INSTR. `D NANCY RENNER JOHNSON ,#080006461 TM53--A-75 r ' ZONED: B2 f f�i C3y USE: RESIDENTIAL ry EX. 20' FCSA ! WATER & SANITARY SEWER '. EASEM ENT INSTR 1080006461 WINCHESTER + r' MEDICAL CENTER f TM53—A— NANCY R JOHNSON w ? INSIR. wwww 6461 TM53—A-76 N:75`4 '55 W ZONED. 82 �, :3..00' i} USE. RESIDENTIAL ter_ r ! ESC. 20' PRIVATE + 50.00'` e';- STORM DRAIN f. .),j - EASEMENT PROPOSED SfYX.3C" _ INSTR #080006460 TEMPORARY CONSTRUCTION '� '•N 14"17.05" E EASWENT 26.92'C .,�.,.. - S75'42'55" E _ 30.00' S 88.01'52" w ^' Xp 20' FcsA NORTHWESTERN PIKE 39.62 WATER & US ROUTE 50 SANITARY SEWER R-O-w VARIES EASEMENT PLAT SHOWING -- ----- - NANCY R. JOHNSON,CRT PROPERTIES �,•AO ACCESS EASEMENT & TEMPORARY CONSTRUCTION EASEMENTS ON THE PROPERTY OF z VV 1 R3 C W E ICE;T'a R M E C I CAAL L DANA F. SPROS a C::e P4 T e Fi L1c. H0.001853 GAINESBORO MAGISTERIAL DISTRICT FREDERICK COUNTY, VIRGINIA DATE: sEPrdeaER a 2024 r _. --PAINTER—LEWIS P.L.C. ��kv, $17 Coder Crash Grafle, Sults 120 � } Winchester. Virginia 22601 Tele:(644)882-5"792 — Fax:(640)602-8793 Joh: #2004026 1 Drama By: DF51 EmaLL- offlcaGpainterlewis oom �� L Sheet- 2 of t rt CRT PROPERTIES LLCj ,Ex. zv' FCSA / fiM53—A-73 WATER & ZONED: RA f SANITARY SEINER USE: RESIDENTIAL ,' ! EASEMENT INSTR. EX. 20' PRIVATE STORM DRAIN i EASEMENT r INSTR. WINCHESTER 3 r . MEDICAL CENTE? _ TM53-A-68 INSTR. #08000461 5'42'5 w it! N 7 40,0 0pn GRT PROPERTIES LLC TM53—A--74 rf., ZONED: B2 USE: RESIDENTIAL PERMANENT PROPOSED EASEMENT EWf f 1 PROPOSED 160'X40' TEMPORARY p/��� �*wry r/��ry��y,/T / 44V/� �7'V 11I S�Z.�L'� j 4 • _ F � S 75`42'55" £ �y3�7 -Jk r � r ID r fl r PLAT SH0WlNG NANCY R. JOHNSON`CRT PROPERTIES '*s ACCESS EASEMENT & �.' ,���`TH ` ' 1_2 TEMPORARY CONSTRUCTION EASEMENTS ON THE PROPERTY OFDAVID F. SPRIGM W 1 N C E-� S�' Fi R►�!I L71 C A L GANESBORO MAOSTERIAL DISTRICT a Na"001853 FREDERICK COUNTY, VIRGINIA i • SEPTEMBER 8. 2Q�0 _ PAINTER-LEWIS, F-L.C. 917 Cedar Creek Grade, Suite 120 Wincheatar. Virgirda 22901 lob: ®{?4Q?.8 0rax�p Sy PFS Tele-(5417)682-5792 — Fax:(640)862-5793 _ �� EmatL off1ceopainterleNis.corn ShacL 3 of 4 N r' UST STM Opciy WINCHESTER p -q-`ARD MEDICAL CENTER 4RD Rq / TM53--A-fib y!CvLTRe ! , INSTR. L}BfHlo$4S1 'ARE p co C rR�ETSE-.-p p �l E p �R ^! R W,q � F URpOSE:t A TQC _HART e2 PROPpso TO PORARY E7Ai� ! earRSrnUCTON EkSEMEMT 5 $T''] .. .' Ex. 24' FCSA 44 �^ rC— WATER & 4l2' ' SANITARY SEWER _ r _•EASEMENT - 28.0 _ 11 INSTR. r' WINCHESTER ' `° m►• �; i.'r - ': MEDICAL CENTEV. ii a it b r .-_j TM53-A-68 r DBI' i'p.+ o E `,INSIR. #08i�(01461 Cn /!.l�.� + 66 5�_<*a -2o r /CRT PROPERTIES LLC -'i' TM53 -A-73 y! ZONED: RA i /USE: RESIDENTIAL .C417f i y� Ex. 20' FCSA j WATER & SANITARY SEWER f 1 EASEMENT #OS0006461 - —. _�. PLAT SHOWING �`...�.... .'_. ....__.,_._ NANCY R. JOHNSOIN\CRT PROPERTIES LTH ACCESS EASEMENT & y^ �,-P q` Lf TEMPORARY CONSTRUCTION EASEMENTS ON THE PROPERTY OF v W P N 4r,�If--!IF_=e"r n Ft M E_2 Q i 0A L. laawD I. sI tIGGS v c�FE"re Rt '• Ue. No.401853 GAINESBORO MAGISTERIAL DISTRICT FREDERICK COUNTY, VIRGINIA b UL_�Q TE1yr ER 9, 2029•-, PAINTER—LEWIS, PA-C. 817 Cedar Creak Grade. Sulfa 120 Wneheeter. Virginle 22803 T�r�:(s4o)�e2-a7s F&=(6401)882-6783 anix 112GD4o2 - D€5 carra��rr"" Ema1L- office0painterlewis.com icvt 4 of 4 , 00 THOMAS MOORE LAWSON, P.C. "CIF COUNSEL-WILLIAMS MULLEN 120 EEi€R DRIVE,Stil-11 200 Posy OFFICE Box 2740 WINCHESTER,VA 22604 `THOMAS MooRE LAWSON•TLAW50NQPL . QM TFLrPIIUNE: (540)GG3.0050 FACSIMILE:(540)722-4051 September 18, 2020 Roderick B. Williams, Esquire Office of the County Attorney Mike Ruddy, AICP, Director Department of Planning and Development Frederick County, Virginia 107 North Kent Street Winchester, VA 22601 Re: Rezoning#06-19-Winchester Medical Center Our File No. 1376.001 VIA E-MAIL Gentlemen: This is a follow-up to my call with Rod Williams and responding to e-mails regarding the above-referenced proffer amendment. This is to confirm that Winchester Medical Center is still working with its neighbor regarding additional language pertaining to a future access. Although very positive discussions have occurred, no final agreement has been reached at this point in time. Accordingly, this is to request on behalf of the Owner that the hearing for the proffer amendment be continued at the earliest to the Board's October 28, 2020 meeting. I understand from my discussion with Rod Williams that with this correspondence, Staff will withdraw the matter from the September 23, 2020 Board of Supervisors agenda and continue the matter to a date that is agreed upon by the parties, but in any event no earlier than October 28`h. Thank you for your continued assistance and cooperation. If you have any questions, or if anything further is required to reschedule this matter, please contact me immediately. Ve tfu yours, Tho Moore Lawson TML:atd cc: Valley Health System W ORDINANCE w lne Action: PLANNING COMMISSION: December 18, 2019 Recommended Approval BOARD OF SUPERVISORS: January 8, 2020 Postponed BOARD OF SUPERVISORS: January 22, 2020 Postponed BOARD OF SUPERVISORS: February 26, 2020 Postponed BOARD OF SUPERVISORS: March 11, 2020 Denied BOARD OF SUPERVISORS: April 8, 2020 Denial Rescinded BOARD OF SUPERVISORS: September 23, 2020 Postponed BOARD OF SUPERVISORS November 12, 2020 Postponed BOARD OF SUPERVISORS December 9, 2020 Pending ORDINANCE AMENDING THE ZONING DISTRICT MAP REZONING 906-19 WINCHESTER MEDICAL CENTER, INC. WHEREAS, REZONING #06-19, Winchester Medical Center, was submitted by Valley Engineering, PLC on behalf of Winchester Medical Center, to revise the proffered Generalized Development Plan (GDP) approved with Rezoning #02-03 for 37.5424+/- acres zoned B2 (General Business)District and 51.8675+/-acres zoned MS(Medical Support)District. This revised proffer and GDP propose to remove the labeled uses shown on the proffered GDP to allow for potential alternative development and remove the landscape design features and landscaped roundabout; as shown on the proffer statement and GDP bearing signature date of November 11, 2020. The subject property is on the northern side of Route 50 West and west of Route 37 in the Gainesboro District and is identified by Property Identification No. 53-A-68; and WHEREAS, the Planning Commission discussed this rezoning at their December 18, 2019 meeting and recommended approval; and WHEREAS, the Board of Supervisors discussed this rezoning at their January 8, 2020, January 22, 2020,February 26, 2020, and March 11, 2020 meetings and, at their March 11, 2020 meeting, denied the application; and WHEREAS, on April 8, 2020 the Board of Supervisors rescinded their March 11, 2020 vote to deny the rezoning application; and WHEREAS,on September 23,2020 and November 12,2020 the rezoning application was postponed; and WHEREAS,the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the proffered GDP for 89.4099 acres of property identified by Property Identification Number 53-A-68 to remove the labeled uses shown on the proffered GDP, and remove the landscape design features and landscaped PDRes#49-20 444 roundabout, all as shown on the proffer statement bearing signature date November 11, 2020. The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached. This ordinance shall be in effect on the date of adoption. Passed this 91h day of December 2020 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Shawn L. Graber J. Douglas McCarthy Robert W. Wells David D. Stegmaier Judith McCann-Slaughter Blaine P. Dunn A COPY ATTEST Kris C. Tierney Frederick County Administrator PDRes#49-20 445 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Y. r Agenda Section: Planning Commission Business - Other Planning Business Title: CUP #08-20 - Samuel Smith Jr. (Special Event Facility) Attachments: BOS12-09-20CUP0820SamuelSmithir.SpecialEventCenter.pdf 446 410 Cod CONDITIONAL USE PERMIT #08-20 Samuel H. Smith Jr. - Special Event Facility Staff Report for the Board of Supervisors w Prepared: December 1, 2020 Staff Contact: Mark R. Cheran, Zoning Administrator This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of*Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: 08/19/20 Recommended Approval Board of Supervisors: 09/09/20 Postponed 90 Days Board of Supervisors: 12/09/20 Pending EXECUTIVE SUMMARY: This is a request for a Conditional Use Permit(CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Board of Supervisors find this application for a special event facility to be appropriate, the following conditions be assigned to the CUP: 1. All review agency comments shall be complied with at all times. 2. An illustrative sketch plan, in accordance with the requirements of Article VIII of the Frederick Zoning Ordinance, shall be submitted to and subject to approval by Frederick County prior to the establishment of the special event facility. This plan shall show all improvements and a tree planting buffer, by agreement with the northern adjoining property owner. The buffer shall to be planted within twelve (12) months of CUP approval. The Applicant shall maintain the buffer in good health and repair for the duration of the CUP. 3. No cabins of any size shall be permitted on the property. The Applicant can have up to two (2) pavilions not greater than 24' x 24' for events. One (1) monument style sign with a maximum sign area not to exceed fifty (50) square feet (SF) and not to exceed ten (10) feet in height is permitted. 4. Special events Sunday through Thursday shall occur between the hours of 8 a.m. to 9 p.m. Events on Friday and Saturday shall occur between the hours of 8 a.m. to 10 p.m. The Applicant will be allowed one (1) hour post event shutdown times listed above for all guest and venders to depart the property. The Applicant is responsible for assuring that any person for whom an ABC license is required in order to serve alcohol has obtained such. 5. Special event may accommodate up to and not to exceed 250 persons. Noise for any event shall not be greater than 50 decibels at the property line. No subwoofers shall be utilized for any events. 6. This CUP shall be reviewed by staff at the 12, 24, and 60-month anniversary dates for compliance with the assigned CUP conditions. If there are two (2) or more violations of any of 447 Page 2 CUP 908-20, Samuel H. Smith, Jr. December 1, 2020 the Conditions of this CUP in a 12-month period, this CUP shall be scheduled for revocation. 7. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. LOCATION: The subject property is located at 1147 North Pifer Road (Route 600), Star Tannery, Virginia. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBERS: 69-A-28 PROPERTY ZONING& PRESENT USE: Zoned: RA (Rural Areas) Land Use: Residential ADJOINING PROPERTY ZONING & PRESENT USE: North: RA(Rural Areas) Use: Residential South: RA(Rural Areas) Use: Residential East: RA(Rural Areas) Use: Vacant West: RA (Rural Areas) Use: Residential PROPOSED USE: This is a request for a Conditional Use Permit(CUP)to enable the establishment of a special event facility. REVIEW EVALUATIONS: Virginia Department of Transportation: A VDOT review conducted for the Canaan Springs Entrance plan dated 26 May 2020. Based on the review of the submittal, the VDOT requirements are addressed and the Entrance Plan is approved by our office. Sight distance requirements will need to be verified at the end of construction. We offer the following general comments: • Our review and comments are general in nature. Should details be overlooked during plan review or conditions in the field exist such that additional measures are warranted, such measures shall be completed to the satisfaction of the department. 448 Page 3 CUP 908-20, Samuel H. Smith, Jr. December 1, 2020 • Materials used and methods of construction shall adhere to the current observed VDOT Road and Bridge Specifications, Road and Bridge Standards, Manual on Uniform Traffic Control Devices, and Land Use Permit Special Provisions. • All drainage is to be carried within the right-of-way in ditch lines or gutters along the street to a pipe or drainage easement. • Any construction related changes to the approved plan must come through the design engineer to VDOT for approval. Please allow a minimum of 5 business days for VDOT review. • A Land Use Permit shall be obtained before any work is performed on the State's right- of-way. The permit is issued by this office and may require application fees, the salary & expenses of a State assigned inspector, and surety bond coverage. Frederick County Inspections: • Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303-A, Assembly Use Group of the Virginia Building Code/2015. Other Code that applies are the Virginia Energy Code, ICC/ANSI Al 17.1-09 Accessible and Usable Buildings and Facilities, Virginia Plumbing Code, and Virginia Mechanical Code. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant load and fire egress plans shall be indicated on sealed plans at time of submittal • Remodel of existing structure requires an asbestos inspection and possible asbestos abatement permits. • New assembly buildings shall meet height and area for the type of construction as allowed in Section 506. Multi-level buildings and facilities shall meet Section 1104.4 for an accessible route. Building shall comply with Section 903, Automatic Sprinkler System if required by design. All required egress shall meet ANSI Al 17.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock is required for entrances opening into a space exceeding 3,000 sq ft. Gazebo and storage building require a building permit. • Accessible parking shall be provided in accordance with T1106.1(1) of the IBC. Where building have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrance. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8 Maximum 1/z" door threshold is allowed per ANSI Al 17.1-09. A detailed site plan is required to indicate the finished floor elevation(s) and accessible parking/unloading area, accessible route to main entrances, and elevations at fire exits. • Restroom quantities shall be determined by Assembly Use Group Use based on the 449 Page 4 CUP 908-20, Samuel H. Smith, Jr. December 1, 2020 occupant load. Public restrooms shall be provided and shall meet ANSI Al 17.1-09 for accessibility Health Department approval for the sanitation system is required. • Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure. (Soils, concrete etc.). Winchester-Frederick County Health Department: I have reviewed your request and this office would have no objections to the use of your barn as an event venue provided it will be served by an approved onsite sewage disposal system designed to accommodate the maximum number of guest and employees estimated to attend any event along with an approved water source. If there is to be onsite food preparation, the onsite system must be designed to accommodate the additional effluent generated. Frederick County Fire Marshall: Approved. Planning and Zoning: Staff would note that this Conditional Use Permit (CUP) has been applied for in response to a zoning violation for operating an on this property without an approved CUP. An approved CUP is one avenue to abate this violation. This application for a Conditional Use Permit (CUP) to permit the establishment of a special event facility for private events such as weddings or other similar type events (birthday parties, charity events, family reunions, etc.). A special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are typically conducted on a single day, but which may be conducted for up to three consecutive days,for which attendance is permitted only by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings and private parties. The proposed use will take place on an existing 107+/- acre farm, which includes a single-family detached residence, open outdoor patio, with 2,400 square foot barn for weddings and other special events. The Applicant intends to host events for up to 250 persons. Permanent restroom facilities will be installed, including a new septic system and drainfield. Any food preparation will be via catering companies, and future permanent cooking facilities. The special event facility will be accessed via a private driveway from N. Pifer Road (Route 600). The property is surrounded by RA (Rural Areas) zoned property, which includes open space, agricultural uses, and single-family detached residences. The 2035 Comprehensive Policy Plan of Frederick County (Comprehensive Plan) identifies this area of the County as "rural" and is to remain agricultural in nature and is not part of any land use study. The Board of Supervisors added "special event facilities" to the conditional use list for the County's Rural Areas Zoning District in 2017 to support additional opportunities for agribusiness and agritourism. The proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive 450 Page 5 CUP 908-20, Samuel H. Smith, Jr. December 1, 2020 Plan and the surrounding properties. STAFF CONCLUSIONS FOR THE 08/19/20 PLANNING COMMISSION MEETING: This is a request for a Conditional Use Permit(CUP) for a special event facility in the RA (Rural Areas)Zoning District. Should the Planning Commission find this application for a special event facility to be appropriate, Staff recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VII of the Frederick County Zoning Ordinance, shall be submitted to and subject to approval by Frederick County prior to the establishment of the special events facility. 3. Development of the property for special events facility may include: a. A 2,400 Sq. Ft. Barn for events. b. A maximum of four(4)pavilions/gazebos. c. A maximum of twelve (12) guest cabins. d. A gravel parking area for guest. 4. Special events shall start no earlier than 8 a.m. and all events and related activities shall conclude by midnight. 5. Special events may accommodate up to and not to exceed 250 persons. 6. One (1) monument style sign with a maximum sign area not to exceed 50 square feet(SF) and not to exceed 10 feet(FT)in height is permitted. 7. Any expansion or modification of this use will require the approval of a new CUP. PLANNING COMMISSION SUMMARYAND ACTION FOR THE 08/19/20 MEETING: Mark R. Cheran, Zoning & Subdivision Administrator reported, this is a request for a Conditional Use Permit (CUP) for a special event facility located at 1147 N. Pifer Road, Star Tannery and is located within the Back Creek Magisterial District. He continued, the property is zoned RA (Rural Areas) Zoning District with a residential/rural land use and surrounded by residential and vacant land uses. Mr. Cheran noted, the facility would be conducted on a 107- acre existing farm which includes a single-family detached residence, open outdoor patio and a 2,400 SF barn for weddings and other events. He shared a location map of the property. 451 Page 6 CUP 908-20, Samuel H. Smith, Jr. December 1, 2020 Mr. Cheran explained, this CUP has been applied for in response to a zoning violation for operating a special event facility on this property without an approved CUP. He continued, approval of a CUP by the Board of Supervisors is one avenue to abate this violation; this CUP would permit the establishment of a special event facility for private events such as weddings or other similar type events. Mr. Cheran reported, a special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are typically conducted on a single day, but which may be conducted for up to three consecutive days, for which attendance is permitted on by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings, and private parties. Mr. Cheran explained, in the future the Applicant is requesting to add (new construction) ten (10) to twelve (12) guest cabins to be used in conjunction with special events, and three (3) to four (4) pavilions/gazebos in conjunction with the special event facility; these additions shall be shown on the approved engineered site plan. He continued, the Applicant intends to host events for up to 250 persons and will provide a gravel parking area for guest; permanent restroom facilities will be installed, including a new septic system and drainfield. Mr. Cheran noted, any food preparation will be via catering companies, and future permanent cooking facilities. The special event facility will be accessed via a private driveway from N. Pifer Road (Route 600). Mr. Cheran shared the conditions of this CUP as recommended by Staff. 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Frederick County Zoning Ordinance, shall be submitted to and subject to approval by Frederick County prior to the establishment for a special events facility. 3. Development of the property for a special events facility may include: a. A 2,400 Sq. Ft. barn for events b. A maximum of four(4)pavilions/gazebos c. A maximum of twelve (12) guest cabins d. A gravel parking area for guests 4. Special events shall start no earlier than 8 a.m. and all events and related activities shall conclude by midnight. 5. Special events may accommodate up to and not to exceed 250 persons. 6. One (1) monument style sign with a maximum sign area not to exceed 50 sq. ft. and not to exceed 10 ft. in height is permitted. 7. Any expansion or modification of this use will require the approval of a new CUP. Mr. Cheran noted, prior to tonight's meeting, the Applicant has requested the twelve (12) cabins be removed from the application process; therefore, Condition #2 will be removed also. Commissioner Marston requested clarification on what is being removed from the CUP. Mr. 452 Page 7 CUP 908-20, Samuel H. Smith, Jr. December 1, 2020 Cheran explained, the Applicant originally requested twelve (12) guest cabins which would require and engineered site plan; the Applicant has requested the cabins be removed from the application, thus causing Condition#2 to be removed as an engineered site plan will no longer be needed. Commissioner Morrison asked if the Applicant wants to build the cabins in the future what will the process be. Mr. Cheran noted, because they would be amending the CUP, they would have to go through the CUP process again. Mr. Samuel Smith Jr., the Applicant came forward and explained after talking with neighbors he would like to change the conclusion time for events to 11:00 p.m. rather than midnight. He also noted, he would prefer not to have a gravel parking area on his farm. Chairman Kenney asked if the intent of Mr. Smith is to have a sprawling complex on the farm. Mr. Smith responded, at this time they will wait until 3 to 5 years down the road and see where they are at then, and if it is successful. Commissioner Jewell asked if a new driveway is being put in and if so when. Mr. Smith explained that is correct; he has gotten a permit from VDOT and this will be complete hopefully soon. Commissioner Jewell asked where the driveway will be located and if the Applicant is willing to place trees to prevent headlights from shining into neighbors' homes. Mr. Smith stated yes, he will plant trees if necessary. Ms. Louise Garrett owns the property adjacent to the Applicant, she shared her concerns: light and noise pollution, traffic as the new entrance is next to her property, CUP is more permanent than the festival permit. She feels there should be a trial period to observe the impacts associated with this CUP. She is requesting a delay of the CUP for 60 — 90 days to determine if additional conditions may be needed to accommodate all involved. She stated she would like to continue to enjoy the quiet and peace of her family home. Commissioner Oates commented initially the guest cabins was a concern for him, however since that is removed, he is in favor of this CUP. Commissioner Jewell stated, this can certainly help the agriculture industry and feels it is a good way to hold onto the farmland. Chairman Kenney requested clarification on the mapping of where the driveway will be. Mr. Cheran identified the driveway on the location map. Mr. Smith noted, the driveway will run parallel to N. Pifer Road. Commissioner Thomas commented, he feels this is a good use and it will preserve agriculture; he noted the events are not held frequently. Upon motion made by Commissioner Jewell and seconded by Commissioner Marston and unanimously passed to recommend approval of CUP 908-20 for Samuel H. Smith, Jr. with the following changes: remove the twelve (12) cabins from the application; change the hours of operation to end at 11:00 p.m.; and remove Condition 92, requirement of an engineered site plan. 453 Page 8 CUP 908-20, Samuel H. Smith, Jr. December 1, 2020 BOARD OF SUPERVISORS SUMMARYAND ACTION FOR THE 09/09/20 MEETING: The Board of Supervisors at their September 9,2020 meeting held a public hearing on this proposed Conditional Use Permit(CUP). The Board postponed this CUP for 90 days, to allow the Applicant to address concerns raised by adjoining property owners and Board members. This dialogue resulted in the following modifications to the proposed conditions. Should the Board of Supervisors find this application for a special events faculty to be appropriate. The following conditions be assigned to the CUP: 1. All review agency comments shall be complied with at all times. 2. An illustrative sketch plan, in accordance with the requirements of Article VIII of the Frederick Zoning Ordinance, shall be submitted to and subject to approval by Frederick County prior to the establishment of the special event facility. This plan shall show all improvements and a tree planting buffer, by agreement with the northern adjoining property owner. The buffer shall to be planted within twelve (12) months of CUP approval. The Applicant shall maintain the buffer in good health and repair for the duration of the CUP. 3. No cabins of any size shall be permitted on the property. The Applicant can have up to two (2) pavilions not greater than 24' x 24' for events. One (1) monument style sign with a maximum sign area not to exceed fifty (50) square feet (SF) and not to exceed ten (10) feet in height is permitted. 4. Special events Sunday through Thursday shall occur between the hours of 8 a.m. to 9 p.m. Events on Friday and Saturday shall occur between the hours of 8 a.m. to 10 p.m. The Applicant will be allowed one (1) hour post event shutdown times listed above for all guest and venders to depart the property. The Applicant is responsible for assuring that any person for whom an ABC license is required in order to serve alcohol has obtained such. 5. Special event may accommodate up to and not to exceed 250 persons. Noise for any event shall not be greater than 50 decibels at the property line. No subwoofers shall be utilized for any events. 6. This CUP shall be reviewed by staff at the 12, 24, and 60-month anniversary dates for compliance with the assigned CUP conditions. If there are two (2) or more violations of any of the Conditions of this CUP in a 12-month period, this CUP shall be scheduled for revocation. 7. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. 454 CUP # 08 - 20: Samuel H. Smith, Jr. PIN: 69 - A - 28 Special Event Center Zoning Map 1�c�m BUSITYLRIDGE — ' +BUSHY •� �. y ` t -i pA • i 4 I + p CUP#08 20' � R r h N PIFER Ills U. G'IMMLfl ..moi . � r t � y � ! t ' DUCK RUN N _. WARY\LLE GR R� fg 69 m + BUSHY RIDGE 1) fm tea, 69GMM) - Star nnery� 55 A,�Ft m �'� SHENANDOAH 55 "' .ov COUNTY N Application Parcels �� WE j S t t f" `^ Frederick County Planning&Development �j _ 107 N Kent St Winchester,VA 22601 540-665-5651 455 0 387.5 775 1,550 Feet Map Created:July 21,2020 CUP # 08 - 20: Samuel H. Smith, Jr. PIN: 69 - A - 28 Special Event Center Location Map WIMM) BUSITYLRIDGE , I +BUSHY •� �. y ` t -i pA • i 4 I + p CUP#08 20' t � R r h N PIFER M IRMO � �Ills ��• G91MMLfl :. ..moi y � ! t . � DUCK RUN N BUS HY RIDGE DR tea, StaTanner yI 55 SHENANDOAH 55 "' PI�Po COUNTY N Application Parcels �� WE j S t t f" `^ Frederick County Planning&Development �j _ 107 N Kent St Winchester,VA 22601 540-665-5651 456 0 387.5 775 1,550 Feet Map Created:July 21,2020 ti Submittal Deadline �-`{ P/C Meeting l9 1,610 BOS Meting x ,waw APPLICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY,VIRGINIA 1. Applicant(check one): Property Owner� Other NAME: am EW 1 f4 SP tTq 0K. ADDRESS: $ ,`T C. cv- ' &nJ&q r C N S . V le F.rAl rA 2z 0 TELEPHONE: 77 -C429-5/6C, 2. Please list all owners, occupants, or parties in interest of the property: OWL-6o'co SPiCI,N X75 1' L--C� 3. The property is Iocated at: (please gine exact directions and include the mute number of your road or street) R-Q-Gl n ii"!( FC7i2 � "c,` 3 /-I Cl� on r -7 rU r 1p vi1 : . I24e 2 1 14-7 �'z P, Le. o.-> r-!j 4. The property has a road frontage of feet and a depth of feet and consists of I D-7 acres. (Please be exact) 5. The property is owned by ftlg,�(ooly -x J L& r- as evidenced by deed ftom 44Izv) (previous owner) recorded in. deed hook no. ? c) on page 141 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. 6. Property Identification Number(P.I.N.) to ^ A - 29 Magisterial District Current Zoning 5 eo It 7. Adjoining Property: USE ZONING North l "_ r'A East SouthIlk West Z. S. The type of use proposed is (consult with the Planning Dept. before completing), 9. It is proposed that the following buildings will be constructed: Q )Oyr-. i tJ. The fallowing are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These people will be notified by mail of this application: Name and Property Identification [Number Address Name l co l' Se.O'e- e)q it r�l �• t- $^ ecy Propeny P & -A - 021 `' -M1V1 '("eY' V/a 2?�-64 Namelie 6,-,q -, I -e f 'z Lc, 4 lam{ k.-- ,0440 Property# toq --R -2S S`A4L IrIAWV e,e V-1 ZZ(,,S4 Name kW461 rp—loper(y# 1�C1 Name Jf Y7►'14 W NYw- 5` 4 S-i-141-1 TNR j eb Property# Lv�- �- �� 5170.-- -MNNeeil, Url 2z�4 Nance r•1 W ►rig^ 14P 41F 57-44— 74 ti rH e Property# j l-{oraq't- - 19 5vr ,,- 7 Nv4-, , \\/,-rfit'S I � Name U 152G . ,o+- G12`1 1'j JP�e2 4e)'ID Property# _A -3c Si/L7ANM-64�i Ilq 7'2G1O Name -t-C>yt 13,,,) ) g s 4 N , P:L e iecAD Property# q--A -34 Ta ti YW r y � (�1qq 6 rn LO Name and Property Identification Number Address Name 4'[� /05' 1*45 '�S ur^orfOCG,rl kCs/l0 Property# , _ J 4 ' 1AN 4 e,9 V, V 2 2 ,-4 Name Property# Name Property Name Property Name Property# Name Property Name Property# Name Property# Name Property# Name Property# Nance Property�t Name Property# Name Property# Name Property# 7 C) 11. Please use this page for your sketch of the property. Shaw proposed and/or existing structures on the property, including measurements to all property lines. 8 co 12. Additional comments. if any; We a/,e /Do k0lg -10 0.&e.. C kt,5�r,-ra s c?") cool r , i -/a-w .�e of �nr4g. 04 hqJ 164 C 'V! 1t QA1+5AQZC'b05 fi '!moiC&LC S but/014 W/M 171PA-aa 6600�9.*-a 0-P`4 Vii— �q T e11 s P:,-An 74-q/ In _ f 2 5 9 - <o ►�t�r�, Gv 1�j�/��t 1� %,a�,�r-�^�`� �7.� �7►re3�c��on1 d� ��r�1fic�r rsc.t , a►-y 9 W c -e I (we),the undersigned, do hereby respectfully make application and petition the governing body of Frederick County,Virginia to allow the use described in this application. 1 understand that the sign issued to the when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors'public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. Signature of Applicant `M .2_� &f'tA C Signature of Owner Owners' Mailing Address fC 7 Oe.k G- do _ k7 of d VSA"q ZZ 02 Owners' Telephone No. 70 3 - 0 Q TO BE COMPLETED BY THE ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: N Coo, r REQUEST FOR CONDITIONAL USE PERMIT COMMENTS v r Frederick County Inspections Department Mail to: Hand deliver to: 'CCE I VE D Frederick County Inspections Department Frederick County Inspections ep ent 107 North Dent Street,2°'d Floor Attn: Building Official OCT 0 4 2019 Winchester, Virginia 22601 107 North Dent Street, 2"`�Floor (540) 665-5650 Winchester, Virginia Public Worksck& I spect+ ons Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application fornn, location map and all other pertinent information. g Applicant's Name:,3-ame s7f4 -JX Telephone: 7e63--J'0' 9--5'100 Mailing Address: I� 7 ��c -- Cecnek JiUjC'! ; il.'t� n�n Z N e of development and/or description of the request: Vie 'c6 btr^n LIS X11) Location of Property: , it 47 At SiAR -T110 IV 4 Building Official's Comments: Building Official's Signature&Date: Notice to Inspections Department- Please Return This Forma to the Applicant 12 00 Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2015. Other Code that applies are the Virginia Energy Cade, ICC/ANSI A117.1-09 Accessible and Usable Buildings and Facilities, Virginia Plumbing Code, and Virginia Mechanical Code. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant Ioad and fire egress plans shall be indicated on sealed plans at time of submittal. Remodel of existing structure requires an asbestos inspection and possible asbestos abatement permits. New assembly building shall meet height and area for the type of construction as allowed in Section 546. Multi-level buildings and facilities shall meet Section 1104.4 for an accessible route. Building shall comply with Section 903, Automatic Sprinkler System if required by design. All required egress shall meet ANSI Al 17.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock is required for entrances opening into a space exceeding 3000 sq ft. Gazebo and storage building require a building permit Accessible parking shall be provided in accordance with T 1106.1(1) of the IBC. Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrance. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8. Maximum 1/2" door threshold is allowed per ANSI A 117.1-09 A detailed site plan is required to indicate the finished floor elevation(s)and accessible parking/unloading area, accessible route to main entrances, and elevations at fire exits. Restroom quantities shall be determined by Assembly Use Group Use based on the occupant load. Public restrooms shall be provided and shall meet ANSI A 117.1-09 for accessibility Health. Department approval for the sanitation system is required Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure.( Soils, concrete etc..). S:1Site Plan comrnents120151Assem CUP Event Center.doc To:John Lewis c1cleuvis@painterlewis.cont> Cc: Bradley Riggleman tbradle .ri ieman vdot.vii inia. c� .a; Donald Cummins cdonaidS.cumminst@k dot.virginia,gov> Subject: Canaan Springs Entrance Plan Mr. Lewis, A VDOT review conducted for the Canaan Springs Entrance plan dated 26 May 2020. Based on the review of the Submittal, the VDOT requirements are addressed and the Entrance Plan is approved by our office. Sight distance requirements will need to be verified at the end of construction. We offer the following general comments: • Our review and comments are general in nature. Should details be overlooked during plan review or conditions in the field exist such that additional measures are warranted, such measures shall be completed to the satisfaction of the department. • Materials used and methods of construction shall adhere to the current observed VDOT Road and Bridge Specifications, Rood and Bridge Standards, Manua!on Uniform Traffic Cantron'Devices, and Land Use Permit Special Provisions. • All drainage is to be carried within the right-of-way in ditch lines or gutters along the street to a pipe or drainage easement. • Any construction related changes to the approved plan must come through the design engineer to VDOT for approval. Please allow a minimum of 5 business days for VDOT review. • A Land Use Permit shall be obtained before any work is performed an the State's right- of-way. The permit is issued by this office and may require application fees, the salary & expenses of a State assigned inspector, and surety bond coverage. If you have any questions or need further information, please do not hesitate to contact me. Regards, Lloyd A. Tprgrrmi, Traitsportrttion Engineer Virgh in Depurhireirt of Transportation Editibttrg Residency-- Laml Development 14037 Old Valley Pike Editebtrrg, Virgirriii 228?4 Plrorte #(540) 984-5611 Fax #(540) 984-560 a� LEGEND �,+�.��e�.�r.we.�'`,•+,.i.►'ry '"+�e�`... a�- `--444 gp��0 k'.T ffpq iw[Tv� � „ens "' �Y SrrE w.nrwn 3 .,oar w Vr+•inr•erR �rb.vsr.—.e,a r,��b •� '�L �l .^ ,S �p'netr�ir W�.r��.»i..�w'+i..�►F+.v � — `v1P�i � ie�['� 'Ie.rw�.rr�..rt..,.r....s.+sw+n+.w LIST OF OAN MJ S .nen ill am ncfi$1�wue t—« YHskl.*�7 ��a * Y '4 � .r.�.+..`.`ww`�"•.�nre..r-An ..,.�.r. kr .rug, ww[rr.r 1>_>rr wav,�n�o � r •4� ('I ^—� .'..K�....x� a�+w t�~mss s SITE ENTRANCE PLAN Z _ _ CANAAN SPRINGS BACK CREEK DISTRICT FRE[7ERIG4CGOl1NT5r,VIRGINIA 44 too rrretovni aLacar ,.w...w. 1% ''-`-7 PAINTER-LEWIS,P.L.C. assmR'Jt.-ri ' s esw.rr �tcuw uep iteee..sa.,]9 "Eaa Two r ..ate.Is ro w-_vx _ tsem.eet-sari CR�V_EL ORkV_EwAY PAVEMENT SECTION SU-30 VEHICLE ENTRANCE PATHENGMIG �o,•n Mrlw n..om f�2 465 Yt4E MON•5%MQURL!FO �crxe�uraE of vnrt r I` OF r ' ♦` r , fffr c � DMTKM PROFLE R1u - uwseo stun wr �xrce- w.� — --• —— —— wrt�uae 1c` see - i ---- - w � x No a ne I -1 V low Y14 - - -—- - 2/2 466 I,- co Lard Fairfax Health District E00 Frederick 1 Winchester Environmental Health VIRGINIA ,� � j 107 North rent Street- Suite#201 WPARTMINl ��;�1J,I'�..! A�1, Winchester, Virginia 22601 T�DHOF HEALTH H ° A 1 � 1-1 1-..1;.� I 1 s I Tel, (540)722-3480 -. Fax(540) 722-3479 f'rr�trrf,n�;}iruarul}iwr fn►r'rr mrr�I www.vdh.virizinia.gov October 9,2019 Samuel H. Smith, Jr. 5867 Cedar Creek Grade Winchester, VA 22602 RE: Request for Comments for a Conditional Use Permit to use an existing barn as an event venue at 1147141 Pifer Rd, Star Tannery, VA 22654 (Frederick County Tax Map# 69-A-28). Dear Mr. Smith, I have reviewed your request and this office would have no objections to the use of your barn as an event venue provided it will be served by an approved onsite sewage disposal system designed to accommodate the maximum number of guest and employees estimated to attend any event along with an approved water source. If there is to be onsite food preparation, the onsite system must be designed to acccomodate the additional effluent generated. Please contact our office to discuss further if a kitchen is to be included in your plan. If you have any questions. contact me at 540.722.3480. Sincerely, _ Jim avis. RENS Environmental Health Supervisor 00 RECEIVED OCT 7 2�r9 r REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Fire Marshal Mail to: Hand deliver to: Frederick County Fire Marshal Frederick County Fire& Rescue Dept. 1800 Coverstone Drive Attn:Fire!Marshal Winchester,Virginia 22602 Public Safety Building (540) 665-6350 1800 Coverstone Drive Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also,please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: ;r, _,�1 - _tom Telephone: '76 -Et 29-$l c Q Mauling Address: SV&7 Z J r+% .d Name of development and/or description of the request: 4 `4 t Ap ,fr •� _- I Location of Property: j 47W,-'7A ijn1 L4 _ l/, ►k 5 r- Fire Marshal's Comments: Fire Marshal's Signature& Date: a Notice to Fire Marshal-Please Return This Form to the Applicant - f I 71 rn ` Frederick County f , Department of'Fire and Rescue Office juice of the Fire Marshal 1080 Coversrone Drive Wmchesler, VA 22602 {540} 665-6350 Fac.•(540) 678-4739 Email:f no@fcva.us Plan Review & Comments Date Received Cate Reviewed 1017/2419 10/31/2019 PlanfPermit Type Conditional Use Permit 10-07-19 Name Samuel H.Smith,Jr. Address 1147 N Pifer RD Star Tannery VA 22654 Project Name Event Center Applicant Marne&Number Samuel H.Smith,Jr 703-929-5100 RE# Permit Numl3er Emergency Vehicle Access: Adequate Inadequate JA Hydrant Location: Adequate Inadequate J/A Siamese Location: Adequate Inadequate fA Fire Lanes Required: Yes No A Plan Approval Status Approve Comments CUP Approved provided that the following are met. *A site plan be submitted for review and approval *The barn meats Frederick County Fire prevention code unless agricultural exemption has been granted by the Frederick County Building Official Signature Reviewed By: Kenneth Scott,Jr. Title. 4k� fl-- C) ti HISTORIC RESOURCE AADVISOR7' BaiknD REVIEW APPLICATION q. w a l:rederick County 107 North Kent Street,Suite 202. MEETING DATE Wiuchester, Virginia 22601 Telephone: (540)665-5651 Fax: 544 665-6395 DATE STAMP ADDRESS OF PROJECT: l 7 N . Pi-fof- ►C c,1q 5-TA- e- 7� NM"a V PROPERTY OWNERS NAME: +i f77 S► rr14 TELEPHONE ER: ozi- -5Vvo PROPERTY OWNERS ADDRESS: %,2 ivimcoZ• W ARCHITECTIDEISGNER: TELEPHONE NUMBER. Ia!�;�129- S;j-c) Description of Application: Please describe briefly the request of the application: (rezoning,master development plan, conditional use ennit). Please be specific. vI-5• rT! . ., C's q jZei-,oe ,- -WeVrel S e1C , This application is not complete until all of the following information has been provided to the Department of Planning and Development. Please check the materials that have been submitted, Copy of required application as described in 1.1 (1.1.1-1.1,4) _L__L Description of proposed development or construction project, nicluding proposed uses and general tinseframe for development(1,2) FStatus of any identified historic or archaeological resources on the site or adjacent to(lie site(e.g., located in any identified historic area, surrey area, or battlefield site at- individually listed on a local, state or national historic register, relevant information on record with the Virginia Department of historic Resources) and presence of other historic structures or significant landscape features or archaeological sites;(l.3) Photographs(color)of all historic resources on the property(1.4) PROPERTY IDENTIFICATION NUMBER PIN Telephone umber SI cNameofA nfit ' - Address: Street 59&7 rr '- City W+W,4' o5;(- State Zi CodegZ4-40 ai ature: 7tPrint Name: ue 511, r 1 '32 Dttte: d Please note that the applic t or hislher appointed representative must be present at the meeting. ti �t COUNTY of FREDERICK Department of Planning and Development 540/665-5651 Fax: 540/665-6395 October 31,2019 Mr. Samuel Smith, Jr. 5867 Cedar Creek Grade Winchester,Virginia 22602 RE: Request for Historic Resources Advisory Board (HRAB) Comments Special Events Facility—Conditional Use Permit Application 1147 N Pifer Road, Star Tannery Property Identification Number (PIN): 69-A-28 Current Zoning District: RA (Rural Area) Dear Mr. Smith: Upon review of the proposed Conditional Use Permit Application,it appears that the proposal does not significantly impact historic resources and it is not necessary to schedule a formal review of the application by the HRA.B. According to the Rural Landmarks Survey, there are no potentially significant historic structures located on the property nor are there any possible historic districts in the vicinity. It was also noted that the National Park Service Study of Civil War Sites in the Shenandoah Valley does not identify a core battlefield within this area. Thank you for the chance to comment on this application. Please call if you have any questions or concerns. Sincerely, Candice E. Perkins, AICP, CZA Assistant Director CEP/pd 107 Forth bent Street, Suite 202 • Winchester, Virginia 22601-5000 W ORDINANCE w 17711 Action: PLANNING COMMISSION: August 19, 2020 Public Hearing Held, Recommended Approval BOARD OF SUPERVISORS: September 9, 2020 Postponed for 90 Days BOARD OF SUPERVISORS: December 9, 2020 ORDINANCE CONDITIONAL USE PERMIT #08-20 SAMUEL H. SMITH, JR. WHEREAS, CONDITIONAL USE PERMIT APPLICATION #08-20 was submitted by Samuel H. Smith Jr.,to allow for the operation of a Special Event Facility was considered. The property is located at 1147 North Pifer Road (Route 600), Star Tannery, Virginia and is further identified with Property Identification Number 69-A-28 in the Back Creek Magisterial District; and WHEREAS,the Frederick County Planning Commission held a public hearing on this Conditional Use Permit on August 19, 2020 and recommended approval of this Conditional Use Permit; and WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit during their regular meeting on September 9, 2020; and WHEREAS, the Board of Supervisor discussed this Conditional Use Permit at their September 9, 2020 meeting and postponed the item until the December 9, 2020 meeting; and WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code,Zoning,is amended to revise the zoning map to reflect that Conditional Use Permit 908-20 to allow for the operation of a special event facility on the parcel identified with Property Identification Number 69-A-28 is approved with the following conditions: 1. All review agency comments shall be complied with at all times. 2. An illustrative sketch plan, in accordance with the requirements of Article VIII of the Frederick Zoning Ordinance, shall be submitted to and subject to approval by Frederick County prior to the establishment of the special event facility. This plan shall show all improvements and a tree planting buffer,by agreement with the northern adjoining property owner. The buffer shall to be planted within twelve(12)months of CUP approval. The Applicant shall maintain the buffer in good health and repair for the duration of the CUP. 3. No cabins of any size shall be permitted on the property. The Applicant can have up to two (2) pavilions not greater than 24' x 24' for events. One(1)monument style sign with a maximum sign area not to exceed fifty (5 0) square feet(SF) and not to exceed ten (10)feet in height is permitted. PDRES#27-20 472 4. Special events Sunday through Thursday shall occur between the hours of 8 a.m.to 9 p.m.Events on Friday and Saturday shall occur between the hours of 8 a.m. to 10 p.m. The Applicant will be allowed one (1) hour post event shutdown times listed above for all guest and venders to depart the property. The Applicant is responsible for assuring that any person for whom an ABC license is required in order to serve alcohol has obtained such. 5. Special event may accommodate up to and not to exceed 250 persons. Noise for any event shall not be greater than 50 decibels at the property line. No subwoofers shall be utilized for any events. 6. This CUP shall be reviewed by staff at the 12, 24, and 60-month anniversary dates for compliance with the assigned CUP conditions. If there are two (2) or more violations of any of the Conditions of this CUP in a 12-month period, this CUP shall be scheduled for revocation. 7. Any expansion or modification of this use will require the approval of a new CUP. This ordinance shall be in effect on the date of adoption. Passed this 91h day of December 2020 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Shawn L. Graber J. Douglas McCarthy Robert W. Wells David D. Stegmaier Judith McCann-Slaughter Blaine P. Dunn A COPY ATTEST Kris C. Tierney Frederick County Administrator PDRES#27-20 473 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Y. r Agenda Section: Planning Commission Business - Other Planning Business Title: MDP #04-20 - Stonewall 4 Industrial - Presented for Information Attachments: BOS 12-09-20M DP04-20Stonewal l4 i nd ustrial.pdf 474 CO 4 MASTER DEVELOPMENT PLAN #04-20 a Stonewall 4 Industrial Staff Report for the Board of Supervisors w CJ Prepared: November 20, 2020 Staff Contact: M. Tyler Klein, AICP, Senior Planner This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist in the review of this application. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: 11/18/20 Reviewed Board of Supervisors: 12/09/20 Pending PROPOSAL: To develop approximately 88.91 acres of land zoned M1 (Light Industrial)for the purposes of developing light industrial and warehousing uses. This Master Development Plan also includes 17.05-acres that are to be dedicated for the future Route 37 right-of-way (ROW). MAGISTERIAL DISTRICT: Stonewall PROPERTY ID NUMBERS: 43-A-21 LOCATION: The property is located on the west side of the terminus of Lenoir Drive (Route 5732), approximately 0.6 miles south of its intersection with McGhee Road (Route 861), and immediately north of Route 37. PROPERTY ZONING& PRESENT USE: Zoned:M1 (Light Industrial) Use: Agricultural ZONING & PRESENT USE OF ADJOINING PROPERTIES: North: M1 (Light Industrial) Use: Truck Parking/Warehouse/Vacant South: RA (Rural Areas) Use: Residential East: M1 (Light Industrial) Use: Warehouse West: RA(Rural Areas) Use: Vacant STAFF CONCLUSIONS FOR THE 12/09/20 BOARD OF SUPERVISORS MEETING: The Master Development Plan for Stonewall 4 Industrial appears to be consistent with the approved proffers for Rezoning #01-18 for Stonewall IV, and with the requirements of Article VIII, Master Development Plan, of the Frederick County Zoning Ordinance and is in a form that is administratively approvable. All issues brought forth by the Board of Supervisors should be appropriately addressed by the Applicant. It appears that the application meets all requirements. Following presentation of the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to proceed to approval of the application. 475 MDP 904-20, Stonewall 4 Industrial November 20, 2020 Page 2 REVIEW EVALUATIONS: Virginia Department of Transportation: The proposed Master Plan for this property appears to have some measurable impact on Route F-732, the VDOT facility which would provide access to the property. While the submitted MDP appears acceptable, it should be noted when the "slip ramps" are constructed, there may be some negative/restrictive impacts on the proposed entrance location. Before making any final comments, this office will require a complete set of site plans, drainage calculations and traffic flow data for review. VDOT reserves the right to comment on all right-of-way needs, including right-of-way dedications, traffic signalization, and off-site roadway improvement. Please see attached letter dated September 28, 2020. Frederick County Fire Marshal: Approved Please see attached letter dated August 28, 2020. Frederick County Inspections: Comments will be made at site plan submittal. Removal of buildings require permit. Please see attached letter dated September 3, 2020. Frederick County Public Works: A comprehensive review shall be performed at the time of site plan submission. Please see attached letter dated September 8, 2020. Virginia Department of Health: A well abandonment permit from Frederick/Winchester E.H. is required. Septic tanks and drainfields are to be closed in accordance with VDH Guidelines per note 5 on the plan. Please see attached letter dated August 27, 2020. Frederick Water: Frederick Water has reviewed and approved the MDP submission, signed and sealed by Dennie Dunlap on August 24,2020. Please note that a detailed review will be conducted with the site plan submission. Please see attached letter dated September 11, 2020. Planning & Zoning: A) Master Development Plan Requirement A Master Development Plan is required prior to development of this property. Before an MDP can be approved, it must be reviewed by the Planning Commission, Board of Supervisors and all relevant review agencies. Approval may only be granted if the MDP 476 MDP 904-20, Stonewall 4 Industrial November 20, 2020 Page 3 conforms to all requirements of the Frederick County Zoning and Subdivision Ordinances. The purpose of the MDP is to promote orderly and planned development of the property within Frederick County that suits the characteristics of the land, is harmonious with adjoining property and is in the best interest of the general public. B) Site History The property subject to the MDP was part of Rezoning (REZ) application #01-18, approved August 18, 2018, with proffers. The approved proffer statement limits future development to 820,000 square feet (SF) to be used "solely for warehousing, high-cube transload and short-term storage" land uses and further specifies dedication of future Route 37 right-of-way ("Future Route 37 Bypass) and right-of-way for a slip ramp from the terminus of Lenoir Drive to Route 37. C) Site Suitability & Project Scope Comprehensive Plan: The 2035 Comprehensive Plan is an official public document that serves as the community's guide for making decisions regarding development, preservation, public facilities and other key components of community life. The primary goal of this Plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. Land Use Compatibility: The parcel comprising this MDP, Stonewall 4 Industrial, is located within the County's Sewer and Water Service Area (SWSA) and the limits of the Northeast Frederick Land Use Plan(NFL UP) of the 2035 Comprehensive Plan. The NELUP identifies this property with an industrial land use designation. The proposed MDP is generally consistent with the goals of the NELUP. Site Access and Transportation: The transportation sections of the 2035 Comprehensive Plan and the NEFLUP identifies two (2) transportation improvements on the subject property: a"ramp" to Route 37 from Lenoir Drive and "Future 37 Bypass." Access to the site, as shown on the MDP, will be provided from Lenoir Drive. Future dedications (as proffered and shown on the MDP Sheet 1) for "Future Route 37 Bypass" and "Future Route 37 Slip Ramp" are consistent with planned future connections identified in the Comprehensive Plan. The proposed slip ramp will provide ingress and egress to Lenoir Drive from the southbound lanes of Route 37. Zoning Ordinance: The site is in general conformance with the applicable Zoning Ordinance standards for the M1 (Light Industrial) Zoning District. The MDP also addresses the required setbacks (i.e. building restriction lines) and zoning district buffers (Category C Zoning District Buffer with full landscape screen) required by the Code. Site Plans for individual uses 477 MDP 904-20, Stonewall 4 Industrial November 20, 2020 Page 4 within the development will need to be submitted and reviewed by Frederick County prior to the establishment of the particular uses. STAFF CONCLUSIONS FOR THE 11/18/20 PLANNING COMMISSION MEETING: The Master Development Plan for Stonewall 4 Industrial appears to be consistent with the approved proffers for Rezoning #01-18 for Stonewall IV, and with the requirements of Article VIII, Master Development Plan, of the Frederick County Zoning Ordinance and is in a form that is administratively approvable. All issues brought forth by the Planning Commission should be appropriately addressed by the Applicant. PLANNING COMMISSION SUMMARY FOR 11/18/20 MEETING: The Planning Commission received a presentation on the Stonewall 4 Industrial Master Development Plan at their November 18th meeting. There was no discussion. STAFF CONCLUSIONS FOR THE 05/27/20 BOARD OF SUPERVISORS MEETING The Master Development Plan for Stonewall 4 Industrial appears to be consistent with the approved proffers for Rezoning #01-18 for Stonewall IV, and with the requirements of Article VIII, Master Development Plan, of the Frederick County Zoning Ordinance and is in a form that is administratively approvable. All issues brought forth by the Board of Supervisors should be appropriately addressed by the Applicant. It appears that the application meets all requirements. Following presentation of the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to proceed to approval of the application. 478 MDP # 04 - 20: Stonewall IV PIN: 43 - A - 21 Industrial Zoning Map m INDUSTRIAL PARK Subdivision z, Co 1011 i %ENM ,� - ";+. ��•'l�u � ,SCF o �I I�h �E23 GCa �Ca ' Q�3 SPRING`VALLEY Subdivision �m Q� " 1 fl MDP#04-20 o go ifs - ------------ ------ 37 - s Fro i Oe m e - v 37 li Application _ � °e' 3 e� Parcels y=m 77 00�� OSewer and Water Service Area �oe5 2 �•�,, Future Rt 37 Bypass L� M1 (Light Industrial District) N i M2(Industrial General District) l RP(Residential Performance District) 7 W+ __ E S J Frederick County Planning&Development e _ 107 N Kent St Winchester,VA 22601 540-665-5651 479 0 300 600 1,200 Feet Map Created:October 20,2020 MDP # 04 - 20: Stonewall IV PIN: 43 - A - 21 Industrial Location Map INDUST RIALtPARK Subdivision G�CI� L�CL3 f�223 .* SPRING VALLEY :` Subdivision r " a Sam EM Q� awmm _ � Q -===-=-== s MCGH— i Oe m •IR 143 FORTRESS DR p o IMME—SS DR l 'FORTRESS1. DR 104 li FORTRESS DR SMIKPOIDER 88 . -Rt e • �op�`.r yayP Application 5L22� Parcels O N Sewer and Water Service Area 1 � Future Rt 37 Bypass 7 W- E S > 999 J Frederick County Planning&Development e _ 107 N Kent St Winchester,VA 22601 540-665-5651 480 0 300 600 1,200 Feet Map Created:October 20,2020 T1- 00 MASTER DEVELOPMENT PLAN � APPLICATION FORM t - Department of Planning&Development Use Only-- Application.#_ � l — .�?� Date Application Received: PC Meeting Date BUS Meeting Date ,9 Q f�� Fee Amount Paid 00 Initials: Receipt# Y 1 r 1. Project Title: Stonewall 4 Industrial 2. Applicant: Nance: Horizon Stonewall 4A Owner, LLC Telephone. (215) 575-2436 Address: 3843 West Chester Pile Newtown Square, PA 19073 3. Property Owner(if different than above): Name: Telephone: Address: 4. Design Company: Name: dice Engineering, PLC Telephone: (540) 974-5157 Address: 101 Shelby Ct., Winchester, VA 22602 Email: dduniap@dice-eng.com 5. Please list names of all owners, principals, and/or majority stockholders: 6. Magisterial District: Stonewall 9 N 00 7. Property Location:Project is located on the west side of Lenoir Drive(Rte.F-732),approximately 0.6 miles south of its intersection with McGhee Road(Rte.861). (Give State Route# and name, distance and direction from intersection) S. Is this an original or amended Master Development Plan? Original Amended Previous MDP# 9. Property Information: a) Property Identification Number (PIN): TM 43-A-21 b) Total Acreage: 88.91 C) Current Zoning: M1 d; Present Use: Agricultural e) proposed Uses: Industrial Warehousing 10. If residential uses are proposed, provide the following: a) Density: NIA b) Number of Units: NIA. c) Housing Types: NIP. 11.Adjoining Property use and zoning: USE ZONING Notch Outdoor Storage,Vacant M1 East commercial M1 South Residential RA West Vacant RA I have read the material included in this package and understand what is required by the Frederick County Department of Planning and Development. I also understand that the master development plan shall include all contiguous land under single or common ownership. All required material will be complete prier to the submission of my master development plan application. I (we)hereby certify that this application and its accompanying Materials are trite and accurate to the best of my (our)knowledge. Applieant(s) :' Date: 3 --)—£' Date: Owner(s): Date: Date: I f� Adjoining Property Owners MASTER DEVELOPMENT PLAN Owners of property adjoining the land will be notified of the Planning Commission and the Board of Supervisors meetings. For the purpose of this application, adjoining property is any property abutting the requested property on the side or rear or any property directly across a public right-of-way, a private right-of-way, or a watercourse from the requested property. The applicant is required to obtain the following information on each adjoining property including the parcel identification number which may be obtained from the office of the Commissioner of Revenue. The Commissioner of the Revenue is located on the 1st floor of the Frederick County Administration Building, 107 North Kent Street. Name and Property Identification Number Address Name Marshal Mills, Inc. P.O. Box 3610 Property# TM 43-8-3-39 Warrenton, VA 20188 Name Marshal Mills, Inc. P.O. Box 3610 Property# TM 43-8-3-40 Warrenton, VA 20188 Name Marshal Mills, Inc. P.O. Box 3610 Property# TM 43-8-3-41 Warrenton, VA 20188 Name Marshal Mills, Inc. P.O. Box 3610 Property# TM 43-8-3-42 Warrenton, VA 20188 Name Marshal Mills, Inc. P.O. Box 3610 Property# TM 43-8-3-43 Warrenton, VA 20188 ENamertlPD Properties, LLC P.O. Box 584 TM 43-A-19 Stephens City, VA 22655 Name Wakeland Manor, LC 300 Craig Drive Property# TM 43-A-16 Stephens City, VA 22655 Name Trailer Drop, LLC 1073 Redbud Road Property# TM 43-19-64 Winchester, VA 22603 Name Muldowney-Tiches Assoc. 331 Newman Springs Rd., Suite 236 Property# TM 43-19-43 Red Bank, NJ 07701 11 483 Name and Property Identification Number Address Name Muldowney-Tiches Assoc. 331 Newman Springs Rd., Suite 236 Property# TM 43-19-37 Red Bank, NJ 07701 Name B&B Omps Properties, LLC 641 Gun Club Road Property# TM 43-19-42 Stephenson, VA 22656 Name RBD, Inc. 74 Farmhouse Lane Property# TM 43-19-7 Lost River, WV 26810 Name Winchester Lenoir Drive, LLC 67 Mountain Blvd., Suite 201 Property# TM 43-A-26-B Warren, NJ 07059 Name Browning-Ferris Industries P.O. Box 29246 Property# TM 43-A-26-A Phoenix, AZ 85038 Name Browning-Ferris Industries P.O. Box 29246 Property# TM 43-A-21-A Phoenix, AZ 85038 Name Oscar & Opal Jenkins 425 Lenoir Drive Property# TM 43-A-23 Winchester, VA 22603 Name Property# Name Property# Name Property# Name Property# Name Property# Name Property# Name Property# 12 484 SHEET INDEX: STONEWALL 4 INDUSTRIAL MASTER DEVELOPMENT PLAN (MDP #=20) SHEET BESCRI PTI ON SHEETNUMBER TER DE EN IRPI LOCATION MAP: -_ oc517E �`1- �— o�� E ED —, — DATER J / 1.� s1 _ �TMR I_ o �~ _ n�/ PROJECT INFORMATION IPLICMT Q/ w,E. LLC '.EmoN �� \ � NER,EEVELUPER ,uRrnN=ruNEuu�LPAVuuNER LLC IV A `°°'_ AA V 1111 I A /�� - 1 \ \_ / -HENCE UaUM o 3121 EONS ROT"C'O'N81OLID11ON RECORDED ��__ uPUEEV -1 ou=EE1TRIFUTION RAN. VsaN RsuV,�PR _ o� E. VA I //III J ANREAVE. uVs,AN. o��/ ��,1 00 0 o N#O ��_ �' / oN�No Y, N o 0 0 NOTEI1ap13, INDUSTRIAL / M'Zg s Co208`°R of g ��111111111 A A 1 _- _ I P-11 NA B-11-111 P V,RE,s �� �A .E TARNI-ER 1y111v1 v 1 / F � �R AA�. CONNECTION EoR EMS X11 1 1�v1v vv VAAVA AJ R\1111�Y111\ 1�A\11T, E l� 1 �� l �� / / 1 I A V`•� /R \ / / uE Q111���1`111111111 /� ' ' ?�7� � TM�� �62 �T; Tr��E��R� 1 1 11 1111 v I .;, 4 a T, CA o�e�P �I 111 n 1111 1�R / ,; .T,��= 4®T� '' , v� X1.1 .111111111111111 ��, `� 1 /� '� `-1i 1 1 1 111111 1 /,h` 1 1 „01 PRO AEP T EC�ON ✓ Ma�o,I I� Ro®tea ;111111 11 1 1111 0 -v vv1 �' �- --1=--i= -=1=====_- oE.,R ___- w P o� - a UFEE�- - E. -'I, c C 3,� o j 1 111 1 1 1 11111 ; �� 1 111 v �ERoH.E TO r �AET��ER�ER REREH„201, REUPPLEMETDNTERwRG�TRGRoUNRTONTROLRA LZ G AR FAIL RE IA -� o�H -I -AE =OMR o�---ER- 6 or �...�. == BPETN'NTEREELETTTRERo�RE VI d� IIe �� ,1 �� 1 os EE°oE L,EIE1REEN�Ero�EE �� Q D ,� o, v �.� - Q Q / i / 1 Ey oAu(NP1 Q 0'0 ,. l /,N 1 / Iii o o �6 O © � MPRERENE�uEPLAN,/ �� ENTAT�uNPRUVR.REEERTV TRE > a ��- Oo'o�� A oE�P �:� _ _ _„- �> z :� 1 uV - w / AVE TE RREENURTaNEVEVRPARTELEIuENTIEIEVAETMPT-,P-,MV clED 2 z O a 5 A«oRRANNEMD WETR� N�AREPARTMENTOERE�TROE�RENNE� EER�N ac) O RTMR T OF AYDEDIC N RI PPBOIEB BYcl . w w o Of_ �'1 _____ _'�.-_= Raoae,crs Eo o,xacmoR oR ruNA,Na�nwaPOPuaNm nem ENVIRONMENTAL FEATURES AREA TABL-ON FREDEDRPC#K COUNTY 20 ������� .e, „—'_ roxeEo.xennU noismxem .mouxax .xEnsf. x erzvReEEx.,n swRu�] GRAPHIC SCALE M I'LL - - TYPICAL CATEGORY'C m,o BUFFER DETAIL MHEFDNUPM B-E I-E 1 d, 12IM11.1Z.211T.I'll ANO—CLAM-1— a,. 90, a.�e AK ro� �� , u=�,n.,,o _o W,.a,rn,,� �,. , .o ,.,. «�, w �N 13— fl Po� E 2 ,H, T-1 Lis av 'P.M ............. & 24- J IiMT�. M-1 J BY CBLF ll 5433 F� U _4 uf, FREDERICK -WATER— unl=lffl �,,Wlal= u-i < 0 O < c,0 Bu m 0 , C) 0 z C) m < C, z u)w 0 w 1—aeron 0 .......... UN MR_ o MR_ SHEET NUMBER MDP-2 IHNI 1111 I "�r REQUEST FOR.MASTER DEVELOPMENT PLAN COMMENTS oe, 4 Frederick County Fire Marshal Comment +' Mail to: Hand deliver to: Frederick County Fire Marshal Public Safety Building Attrt: Fire Marshal 1080 Coverstone Drive 1080 Coverstone Drive Winchester, Virginia 22602 Winchester, Virginia 22602 Phone; (540) 665-6354 �Appllcant: It is your responsibility to Complete this form as.accurately as possible in order to assist the agency with their review.Kemp attach twoj! +ies of the Master Develgpm-ent Plan►ith this sheet. Applicant's blame: Horizon Stonewall 4A owner,LLC Telephone: (215)575.2436 Mailing Address: 3843 West Chester Pike Newtown Square, PA 19073 Name of development and/or description of the request: Stonewall 4 Industrial Location of Property: Project is located on the west side of Lenoir Drive(Rte.F-732),approximately 0.6 miles south of the intersection with McGhee Road(Rte.861). Fire Marshal Continents: -FREDERICK COUNTY FIRE MARSHAL USE ONLY- Date Received Review Number. 1 2 3 4 5 (circle fine) Date Reviewed k Revision Required _ Date Approved Signature&Date- f Z 3 ' ft2c **Please Return Farm to Applicant* ?L 487 Frederick County Fire and Rescue Department Office of the Fire Marshal 1080 Coverstone Drive Winchester, VA 22602 Phone. 540-665-6350 Fax:540-678-4739 faro@fcva.us Plan Review Master Uevefopment Status: Approved Business Name Stonewall 4 Industrial Stonewall 4 Industrial Lenoir Dr Winchester,Virginia 22603 Engineering Firm Printed Date: 08128/2020 Horizon Stonewall 'General Information Received Date: 08/25/2020 Occupancy Type: Review Begin Date: 08/28/2020 Property Use: Review End Date: 08/28/2020 Activity Nurnber; 108BJ053 Hours: 1.0000 Review Cause. New Construction Adam Hounshell Lieutenant/Assistant Fire Marshal Page 1 of 1 488 VV REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS Frederick Water Comment Mail to: Hand deliver to: Frederick Water Frederick Water Attn: Engineer 315 Tasker Road P.O. Box 1877 Stephens City, Virginia 22655 Winchester, Virginia 22604 Phone: (540) 868-1061 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach two(2)copies of the Master Development Plan with this sheet. Applicants Name: Horizon Stonewall 4A Owner, LLC Telephone: (215)575-2436 Mailing Address: 3843 West Chester Pike Newtown Square, PA 19073 Name of development and/or description of the request: Stonewall 4 Industrial Location of Property: Project is located on the west side of Lenoir Drive(Rte. F-732),approximately 0.6 miles south of the intersection with McGhee Road(Rte.861). Frederick Water Comments: Frederick Water has reviewed and approves the MDP submission,signed and sealed by Dennie Dunlap on August 24,2020. Please note that a detailed review will be conducted with the site plan submission. -FREDERICK WATER USE ONLY- Date Received 8/25/2020 Review Number(D2 3 4 5 (circle one) Date Reviewed 9/11/2020 Revision Required No Date Approved 9/11/2020 Signature&Date: **Please Return Form to Applicant" 31 489 C) REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS Virginia Department of Health Comment Mail to: Hand deliver to: Virginia Department of Health 2"d Floor— Suite 200 Attn: Sanitation Engineer 107 North Kent Street 107 North Kent Street Winchester, Virginia 22601 Winchester, Virginia 22601 Phone: (540) 722-3480 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach one(1)copy of the Master Development Plan with this sheet. n��.�.:°..wa..i,u.uax.w�:muo-[3nw.um.aaas�rr�:nn.-.iws+�:ti�a.�.:�«�.".rte':sty.4i+wusw�,..rwa.�w;eev;,.Y:�r.�.aawmnrv:>«:..:n..:..w�.-i�ame•,�.vw..+.=ak;a,:orr.,ay.�.ay.:eaa,aw:a:a�+�+mz.•ura,:m,W:sw.wui�..�tii;rc+:..,�ur,.m;::�: Applicants Name: Horizon Stonewall 4A Owner, LLC Telephone: (215)575-2436 Mailing Address: 3843 West Chester Pike Newtown Square,PA 19073 Name of development and/or description of the request: Stonewall 4 Industrial Location of Property: Project is located on the west side of Lenoir Drive(Rte.F-732),approximately 0.6 miles south of the intersection with McGhee Road(Rte.661). VDH Continents: LLo --vems.•, rS ',Zi-gv'r��i?. 56�nL -3-�r�r,S ,r�� �JP1��^�T•PY�� }t � 7c' -gY. C1 ,Oe'CouoflNC� b-1 A,3-1 07)7 ) ZLIE pl 1`11 . -VIRGINIA DEPARTMENT OF HEALTH USE ONLY- Date Received Review Number 1 2 3 4 5 (circle one) Date Reviewed 3 ,,�7 Z 0 Revision Required ect s Signature&Da 8 Z 7 Z o «Please Return Form to Applicant** 38 REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS Frederick County Frederick County Inspections Department Comment Mail to: Hand deliver to: Frederick County Inspections Department Frederick County InspectREQE I V E D Attn: Building Official 107 North Kent Street, 2"Floor 147 North Kent Street Winchester,Virginia.22601 AUG 25 2020 Winchester,Virginia 22601 Phone: (540) 665-5650 Frederick Count App ieant:It is your responsibility to complete this form as accurately as possible in order to assist the ager;=herr rr+iew.1?lesse aitxt tt two[2 copies of the Muer i3evelapttent Plan with this shee;. I Applicants Name: Horizon Stonewall 4A Owner,LLC Telephone: (215)575-2436 Mailing Address: 3843 west cheater Pike Newtown Square,FA 19073 Name of development and/or description of the request: Stonewall 4 Industrial Location of Property: Project is located on the west;side of Lenoir Drive(Rte.F-732),approximately 0.6 miles south of the intersection wfth McGhee Road(Rte.861). Ins Fvections Comments: ` �(y1. }�• w -FREDERICK COUNTY INSPECTIONS DEPARTMENT USE ONLY- ; Date Received �'j2 '2a Review Numbed�2 3 4 5 (circle ane) Date Reviewed 91 D 20 Revision Required 61- bate Approved 9. oats Signature&Date' i Please Return Form to Applicant** 20 491 REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS 1 + 11 Frederick County Public Works Comment { � Mail to: Hand deliver to. Frederick County Public Works Department Public Works Department Attn: County Engineer 107 North Kent Street, 2"d Floor 107 North Kent Street Winchester,Virginia 22601 Winchester,Virginia 22601 Phone: (540) 665-5643 �Applicattt: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review,Please attach one t I)cola of the Master Development Plan with:this sheet. _!gr aiF Applicant's Name: Horizon Stonewall 4A Owner,LLC - Telephone. (216)575-2436 Mailing Address: 3843 west Chester Pile Newtown Square,PA 19073 Name of development and/or description of the request: Stonewall 4 Industrial Location of Property: Project is located on the west side of Lenoir Oriye(Rte.F-732),approximately 0.6 miles south of the intersection with McGhee Road(Rte.861). Public Works Comments: !j Gv r+�p tr`�hetrrsi use rC r i t.....+ S boli he —CrAr.. aR Y1 e 4it" f ef it 45 1? ver - -FREDERICK COUNTY PUBLIC WORKS USE ONLY- Date Received Review Number 1 2 3 4 5. (circle one) Date Reviewed Revision Required Date Approved p _ I Signature&Date: 1- "*Please Return Forth to Applicant' 21 492 REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS Virginia Department of Transportation Mail to: Hand deliver to: Virginia Department of Transportation Virginia Department of Transportation Attn: Resident Engineer Attn: Resident Engineer 14031 Old Valley Pike 2275 Northwestern Pike Edinburg, Virginia 22824 Winchester, Virginia 22603 Phone: (540) 984-5600 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review.Please attach three 3 co ies of the Master Development Plan with this sheet. Applicant's Name: Horizon Stonewall 4A Owner,LLC Telephone: (215)575-2436 Marling Address: 3943 wast Chester Pixy Newtown Square,PA 19073 Name of development and/or description of the request: Stonewall 4 Industrial Location of Property: Project is located on the west side of Lenoir Drive(Rte.F-732),approximately 0.6 miles south of the intersection with McGhee Road(Rte.861). Virginia Department of Transportation Comments: The proposed Master Plan for this property appears to have some measureable impact on Route F-732.the VDOTfacility which would provide access to the property. While the submitted MDP appears acceptable, it should be noted when the"slip ramps" are constructed,there may be some negative/restrictive impacts on the proposed entrance location. Btf 1`01 tf making dily filid!comments, this Office will require a complete set of site plans,drainage ca cu a ions an ra fic flow data right-aF--nay neeft signalization,and off site roadway improvements. -VDOT USE ONLY- Date Received Review Number 1 2 3 4 5 (circle one) Date Reviewed Revision Required Date Approved v2 (=_rO .'Z 4),2 a VDOT Signature&Date: September 30,2020 Land Develop rnt Engineer * Please Return Form to Applicant** 18 493 t CO Special Limited Power of Attorney County of Frederick, Virginia w Frederick Planning Website: wwwJcva.us Department of Planning & Development,Counh, of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540)665-5651 Facsimile (540) 665-6395 Know All Men By These Presents That: Horizon Stonewall 4A Owner,LLC Narne ol'Pn)perly 4.7wnerlApplicant Plense note Ifthe property uwneriapplicant is an;-n ity,the nwou urthr entity slruuld appear uwvc. II'multiple persons own the property or are applicants.an executed power of ntiorney from each aGtimer will he needed. 3843 West Chester Pike,Newtown Square,PA 19073 {215)575-2436 Mailing.Address ol'Property OwnerlAppiicani 'Telephone Number as owner of,or applicant with respect to,the tract(s)or pareel(s)of land in Frederick County, Virginia,identified by following property identification numbers: TM 43-A-21 (Inst.4190005234) do hereby matte,constitute,and appoint: Dice Engineering,PLC Namc afAltorney-In-Faet 101 Shelby Ct.,Winchester,VA 22602 (540)974-5157 Mailing,Address of Attorney-In-Vaet 'Telephone Mummer to act as my true and lawful attorney-in-fast for and in my name, place,and stead,with the same full power and authority I would have if acting personally, to file and act on my behalf with respect to appli tion with Frederick County,Virginia for the following, for the above identified property: Rezoning 0n Subdivision Conditional Use Permit Z Site Plan ❑J Master Development Plan (prelim.or final) Q Variance or Zoning Appeal and,further,my attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This appointment shall expire one year from the day that it is signed,or at such sooner time as I otherwise rescindox-modify it. Signat> Title(i f st�gon elial fof an entity) State of County/City of ' , To wit: 1, a Notary Public in and for the jurisdiction aforesaid.certify that the person ho signed the foregoing instrument personally appear d before me and has acknowledged the same before me in the ju i diction aforesaid this day of 2� �t Ij July Commission Expires: � * Notary Publi f Commonwealth of Pennsylvania-Not ation Number: MARY E.LORD,Notary Public Delaware County My Commission Expires April 26,2023 Commission Number 1205638 494 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Y. r Agenda Section: Planning Commission Business - Other Planning Business Title: MDP #05-20 - Fairfax Downs - Presented for Information Attachments: BOS 12-09-20MDP05-20FairfaxDowns.pdf 495 4�CK coG� MASTER DEVELOPMENT PLAN #05-20 Fairfax Downs Staff Report for the Board of Supervisors Prepared: November 23, 2020 v »,8 Staff Contact: M. Tyler Klein, AICP, Senior Planner This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist in the review of this application. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: 11/18/20 Reviewed Board of Supervisors: 12/09/20 Pending PROPOSAL: To develop five properties totaling approximately 83.56 acres of land zoned B2 (General Business) and M2 (Industrial General) and RA (Rural Areas) District with commercial, industrial, and residential land uses. The RA portion of the site consists of 50.86 acres and is proposed to be developed with a total of 93 single-family detached (SF)urban units. This site is being utilized as a receiving property and will be applying transferred development rights as permitted by the Transfer of Development Rights (TDR) ordinance to develop the RA portion of the property with RP (Residential Performance) District standards. The subiect receiving parcel will be utilizing 93 transferred development rights from eight parcels (73-A-29, 92-A-70B, 60-A-69, 92-A-70A, 60-A-69B, 61-A-13A, 06-A-63, 07-A-2) which are located in the County's sending area. MAGISTERIAL DISTRICT: Opequon PROPERTY ID NUMBERS: 86-A-78, 86-A-79, 86-A-80, 86-A-81, and 86-A-82 LOCATION: The subject property is located generally south of Route 277 (Fairfax Pike), generally east of Route 641 (Double Church Road) and generally west of South Warrior Drive in the Stephens City area. PROPERTY ZONING& PRESENT USE: Zoned:B2 (General Business) Use: Vacant/Office Zoned: M2 (Industrial General) Use: Garage Zoned: RA(Rural Areas) Use: Vacant ZONING & PRESENT USE OF ADJOINING PROPERTIES: North: M1 (Light Industrial) Use: Warehouse/Tractor Truck parking RP (Residential Performance) Use: Residential South: RA(Rural Areas) Use: Church/Vacant East: RA(Rural Areas) Use: School/Vacant West: RA(Rural Areas) Use: Residential/Vacant 496 MDP 905-20, Fairfax Downs November 23, 2020 Page 2 STAFF CONCLUSIONS FOR THE 12/09/20 BOARD OF SUPERVISORS MEETING: The Master Development Plan for Fairfax Downs depicts appropriate land uses and appears to be consistent with the requirements of Article III, Transfer of Development Rights (TDR)Program and Article VIII, Master Development Plan, of the Zoning Ordinance. Following the Planning Commission and Board of Supervisors review of the MDP, staff will proceed with the severing and application process for the TDR rights from the sending property to the receiving property and proceed with approval of the MDP. All issues brought forth by the Board of Supervisors should be appropriately addressed by the applicant. It appears that the application meets all requirements. Following presentation of*the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to move forward with the TDR transfer and approve the MDP. REVIEW EVALUATIONS: Virginia Department of Transportation: We have completed our review of the Fairfax Downs MDP, with a revision date of September 18, 2020. While we have no overall objection to the plan, we do offer the following comments for County's consideration: 1. The plans will need to be signed by the engineer for final review/approval. 2. We have agreed to allow the sewer beneath the pavement for this development. This is not desired, but we are allowing for this particular instance. 3. We respectfully ask for future projects in the County, additional right-of-way and/or easements be secured early on to allow for all utilities to be located outside of the pavement area. Please see attached email dated October 13, 2020. Frederick County Fire Marshal: Approved Please see attached letter dated March 24, 2020. Frederick County Inspections: Project shall comply with The Virginia Uniform Statewide Building Code (USBC). Dwellings (R-5) shall comply with The Virginia Residential 2015 Codes. Other Codes that apply are the 2015 Virginia Energy. Grade shall be sloped away from foundations a min 6" in 10'. Backwater valves shall be installed on all plumbing fixtures, (subject to back sewer), located below the top elevation of the upstream manhole cover. Dams shall be constructed in sewer trenches where trench slopes to foundations. Common area shall be accessible and be located on an accessible route. Structures placed on Wetlands/Ponds require compaction, engineer design, and approval. 497 MDP 905-20, Fairfax Downs November 23, 2020 Page 3 Engineer Design required on all foundation and/or slabs with greater than 8" fill or 24" clean sand/gravel. Fill shall be designed and compacted by a Registered Design Professional Foundations shall be placed on slopes as required per Section R403.1.7. Engineering on slop stability required. The building official is permitted to require an investigation and recommendation of a qualified engineer to demonstrate that the intent of this section has been satisfied. Such an investigation shall include consideration of material, height of slope, slope gradient, load intensity and erosion characteristics of slope material. Site plan approved pending receipt of geotechnical soil investigation as required. Please see attached letter dated March 27, 2 02 0. Frederick County Public Works: The attached response letter will take care of all of our previous comments for the MDP Fairfax Downs. Please let me know if you have any further questions. Please see attached email dated July 10, 2 02 0. Frederick Water: Frederick Water offers no comments at this time. A more detailed review will be conducted at the time of site plan submission. Please see attached letter dated May 8, 2020. Frederick County Park & Recreation: In regard to the MDP submitted for Fairfax Downs, Parks and Recreation will look to review and provide comment at the subdivision site plan has, unless a new MDP is created. Please see attached email May 5, 2 02 0. Frederick County Public Schools: Frederick County Public Schools has reviewed the second submission of the application reference above, submitted to us on July 27, 2020. We offer the following comments: 1. After discussion with VDOT, County Planning, the Sheriffs Office, and the Commonwealth's Attorney, we have determined that it is possible for us to control traffic moving through the Warrior Drive/Berkeley Street intersection with two crossing guards. In order for us to place crossing guards in the intersection, a marked school crossing is needed. While we realize that a Master Development Plan is not necessarily the place for such details, we are asking for a marked school crossing as part of this process. This will address our vehicular safety concern through that intersection. 2. Provision of separate pedestrian facilities at this intersection will address our pedestrian safety concerns at the intersection. Please see attached letter dated August 31, 2020. 498 MDP 905-20, Fairfax Downs November 23, 2020 Page 4 Planning & Zoning: A) Master Development Plan Requirement A Master Development Plan is required prior to development of this property. Before an MDP can be approved, it must be reviewed by the Planning Commission, Board of Supervisors and all relevant review agencies. Approval may only be granted if the MDP conforms to all requirements of the Frederick County Zoning and Subdivision Ordinances. The purpose of the MDP is to promote orderly and planned development of the property within Frederick County that suits the characteristics of the land,is harmonious with adjoining property and is in the best interest of the general public. B) Site History The subject properties comprising this MDP were not part of any approved Rezoning (REZ) application. There are no proffers or previously approved development plans. Approximately 50.86-acres of the subject properties are zoned RA (Rural Areas); the Applicant will utilize the County's Transfer of Development Rights (TDR)program to develop additional lots with RP (Residential Performance) District standards. The Applicant has purchased 93 TDR credits from Sending Area #3 which has a value of 1 residential unit per credit for a total of 93 single-family detached (SFD) units. As noted on the MDP, the Applicant intends to development single-family detached urban lots, with a minimum lot area of 12,000 square feet(SF). C) Site Suitability & Project Scope Comprehensive Plan: The 2035 Comprehensive Plan is an official public document that serves as the Community's guide for making decisions regarding development, preservation, public facilities and other key components of community life. The primary goal of this Plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. Land Use Compatibility: The subject parcels comprising this MDP, Fairfax Downs, are located within the County's Urban Development Area (UDA) and Sewer and Water Service Area (SWSA). The UDA defines the general area in which more intensive forms of development will occur. In addition, the property is located within the Southern Frederick Area Plan (SOFRED) of the 2035 Comprehensive Plan. The Plan envisions the subject properties to develop as an urban center (i.e. the"Sherando Center"). The Sherando Center is envisioned to be "an intensive, walkable urban area that is well integrated with the surrounding community. The MDP, as proposed,generally meets the 2035 Comprehensive Plan vision for this area of the County. The MDP depicts a mix of commercial and residential uses with pedestrian and vehicle connectivity throughout the development. Site Access and Transportation: The transportation sections of the 2035 Comprehensive Plan and the SOFRED Area Plan identify several transportation improvements within and in the vicinity of the Fairfax Downs 499 MDP 905-20, Fairfax Downs November 23, 2020 Page 5 project including: an improved minor arterial roadway (Route 277/Fairfax Pike), an improved major collector roadway (South Warrior Drive), a new minor collector roadway (Brandy Lane), and a hiker/biker trail. The Applicant has proposed with this MDP: • A 20-foot (FT) right-of-way (ROW) dedication for Route 277/Fairfax Pike improvements along Land Bay B and Land Bay C (commercial development); • A variable width(60-80 FT)ROW dedication along the eastern property boundary for future South Warrior Drive (extended); • A dedicated 50-FT ingress/egress easement for future Brandy Lane; • Internal public roads designed to VDOT standards for circulation and private inter- parcel connectivity among commercial land bays. • Sidewalks and trails for pedestrian accommodation and circulation including a 10-FT hiker/biker trail along the east side of existing South Warrior Drive for connectivity to Sherando High School; and • Dedication of approximately 1.48-acres along the east side of South Warrior Drive (a portion of PIN#86-A-80) zoned B2 (General Business) to Frederick County. Access to the site is provided directly from Fairfax Pike (Route 277) via Shrewsbury Way (new public street) and South Warrior Drive via Berkley Street (new public street) and as shown on Sheet 4 of the MDP. Public streets access is required to serve the residential land bay. Inter-parcel connectivity between the commercial land bays may be made through private travel ways with primary access to commercial land bays via internal public streets — Shrewsbury Way and Berkley Street. Staff notes commercial entrances are not shown on the MDP per VDOT comments; however,these commercial entrances(likely from Berkley Street and Shrewsbury Way) will be shown on future site plans and will need to be approved by VDOT. Commercial entrances from Fairfax Pike and/or South Warrior Drive may also require an access management exception from VDOT and would be evaluated at time of site plan submission. The Applicant has also coordinated with Frederick County Public Schools (FCPS) to coordinate the to-be-created intersection of South Warrior Drive and Berkley Street does not create conflict with ingress/egress to the Sherando High School (SHS) campus. The proposed improvements include: extending South Warrior Drive from its current terminus to allow for Berkeley Street to connect at a cross intersection with the SHS student parking entrance; a new access connection to the SHS school bus loop area; sidewalks on both sides of Berkeley Street extending onto South Warrior Drive; pedestrian crossing striping at the Berkeley Street/South Warrior Drive intersection and the South Warrior Drive/SHS student parking entrance intersection, a new access connection to the SHS bus loop area, and pedestrian crossing striping at the Berkeley Street/South Warrior Drive intersection. The Applicant is also showing a public trail system (10' hiker/biker trail) on the east side of the South Warrior Drive improvement area that connects to the pedestrian crossing striping at the Berkeley Street/South Warrior intersection and to the pedestrian crossing striping pedestrian crossing striping at the Berkeley Street/South Warrior intersection. As indicated in FCPS comments, this coordinated effort will be on-going through future site plan and subdivision design phase. 500 MDP 905-20, Fairfax Downs November 23, 2020 Page 6 The proposed transportation improvements generally conform to the 2035 Comprehensive Plan future transportation elements for this area of the County. Future Site Plans and Subdivision Design Plans will be in conformance with the MDP ensuring the appropriate transportation improvements are in place to support future development. Zoning Ordinance: The site is in general conformance with the applicable Zoning and Subdivision Ordinance standards for the M2 (General Industrial), B2 (General Business), and RP (Residential Performance) Zoning Districts. The MDP also addresses the required setbacks (i.e. building restriction lines) and buffers and screening required by the Code. Site Plans and Subdivision Design Plans for individual uses within the development will need to be submitted and reviewed by Frederick County prior to the establishment of the particular uses. STAFF CONCLUSIONS FOR THE 11/18/20 PLANNING COMMISSION MEETING: The Master Development Plan for Fairfax Downs depicts appropriate land uses and appears to be consistent with the requirements of Article III, Transfer of Development Rights (TDR)Program and Article VIII, Master Development Plan, of the Zoning Ordinance. Following the Planning Commission and Board of Supervisors review of the MDP, staff will proceed with the severing and application process for the TDR rights from the sending property to the receiving property and proceed with approval of the MDP. PLANNING COMMISSION SUMMARY FOR 11/18/20 MEETING: The Planning Commission received a presentation on the Fairfax Downs Master Development Plan at their November 18th meeting. The Planning Commission discussion focused on commercial entrance locations (or lack thereof on the plans) and consideration for and concern over the impact of the proposed residential and commercial development on Sherando High School (SHS) at the intersection of Berkley Street and South Warrior Drive. The Planning Commission noted the need for off-site improvements at the intersection of South Warrior Drive and Fairfax Pike for pedestrian safety, especially for SHS students. Staff reiterated that this development was by-right and not subject to any proffers. STAFF CONCLUSIONS FOR THE 12/09/20 BOARD OF SUPERVISORS MEETING: The Master Development Plan for Fairfax Downs depicts appropriate land uses and appears to be consistent with the requirements of Article III, Transfer of Development Rights (TDR)Program and Article VIII, Master Development Plan, of the Zoning Ordinance. Following the Planning Commission and Board of Supervisors review of the MDP, staff will proceed with the severing and application process for the TDR rights from the sending property to the receiving property and proceed with approval of the MDP. It appears that the application meets all requirements. Following presentation of*the application to the Planning Commission and the Board of Supervisors, and the incorporation of your comments, staff is prepared to move forward with the TDR transfer and approve the MDP. 501 MDP # 05 - 20: Fairfax Downs PINs: 86 - A - 78, 86 - A - 79, 86 - A - 80, 86 - A - 81, 86 - A - 82 93 Lot Subdivision and Commercial Zoning Map o ° ONam aaocM MDP#05-20 277 o c CM GM ASEMPLES COMMERCIAL Subdivision f MDP#05-20 F,gIRFgX PIKE 3 77 FAIRF PIKE v r m n .. MDP#05-20 = MDP#05-20 n mQm MDP#05-20 °' 'MDP#05-20 •. . MDP#05-20 � � NpY O.,.: !� DSIDE ATE!, ivision10 � PCG : ens City y 3C 7 u 3. �O<q Application F Parcels • �N �O�q���R Sewer and Water Service Area ' �2 aRANcycr B2(General Business District) M7(Light Industrial District) N M2(Industrial General District) RP(Residential Performance District) W*.E t S 7 r f Frederick County Planning&Development + _ 107 N Kent St Winchester,VA 22601 540-665-5651 502 0 250 500 1,000 Feet Map Created:October 22,2020 MDP # 05 - 20: Fairfax Downs PINs: 86 - A - 78, 86 - A - 79, 86 - A - 80, 86 - A - 81, 86 - A - 82 93 Lot Subdivision and Commercial Location Map gw won r _� SEMPLES COMMERCIAL Subdivision MDP#05-20 FAI RFgX PIKE O 4", 77 n MDP#05-20 n - mQm : MDP#05-20 p� No _ a •, Vis..,• N `MDP#05-20 •. . MDP#05-20_ eRgtio �`•, .. . yl� A DSIDE ATES . e' ivision AV f ens City y 2 ' .Mfg00 =� r o� w4gRk�N 7 m •f '�' � �y BRANC H0T Application N Parcels 1 OSewer and Water Service Area 7 W- -- E 1 S i J Frederick County Planning&Development e _ 107 N Kent St Winchester,VA 22601 540-665-5651 503 0 250 500 1,000 Feet Map Created:October 22,2020 C) MASTER DEVELOPMENT PLAN APPLICATION FORM - Department of Planning& Development Use Only— Application# 05-Zo Date Application Received:_ -i o-12-t 1 Lo PC Meeting Date l I I I e)1 Zu Bas Meeting Date Q-i zb Fee Amount Paid $ i 1Initials Receipt#f -;! L 9 c2 77 1. Project Title: Fairfax Downs 2. Applicant: Name: Greenway Engineering,Inc.;Niki Adhikusuma.P.E. Telephone: 540-662-4185 Address: 151 Windy Hill Lane Winchester, VA 22602 3. Property Owner(if different than above). Name: Global Headquarters LLC Telephone: 540-869-1800 Address: PO Bax 480 Stephens City, VA 22655-0480 4. Design Company Name: Greenway Engineering,Inc.;NlkiAdhikusuma,P.E. Telephone: 540-662-4185 Address: 151 Windy Hill Lane Winchester, VA 22602 Email: nadhikusumaggreenwayeng,com 5. Please list names of all owners, principals, and/or majority stockholders: 6. Magisterial District: Opequon 9 C:) 7, Property Location:Route 277 Fairfax Pike,1540'east of Rte 641 Double Church Road and 1355'west of South Warrior Drive (Give State Route#and name, distance and direction from intersection) 8. Is this an original or amended Master Development Plan? Original 1!.� Amended � Previous MDP# 9. Property Information: a) Property Identification Number(PITT): 86-A-78.86-A-79.86-A-8D,&86-A-81.B6-A-82 b) Total Acreage: 83.5s C) Current Zoning: 02&RA d) Present Use: Agriculture!Vacant e) Proposed Uses: Residential-Single Family detached urban (No proposed change to B2 use) 10. If residential uses are proposed, provide the following: a) Density: b) Number of Units: 93 c) Housing Types: Residential-Single Family detached urban IL Adjoining Property use and zoning: USE ZONING North Office,and Vacant 82 and B2 East HE High School South RA and RA Church and VacarntJAghcuiture West RA and RA Vacant and Residential I have read the material included in this package and understand what is required by the Frederick County Department of Planning and Development. I also understand that the master development plan shall include all contiguous land under single or common ownership. All required material will be complete prior to the submission of my master development plan application. I (we) hereby certify that this application and its accompanying materials are true and accurate to the best of my (our) knowledge. Applicant(s): Date: Date: Owner(s): Date: Date: 10 C) Adjoining Property Owners MASTER DEVELOPMENT FLAN owners of property adjoining the lana will be notified of the Planning Commission and the Hoard of Supervisors meetings. For the purpose of this application, adjoining property is any property abutting the requested property on the side or rear or any property directly across a public right-of-way, a private right-of-way, or a watercourse from the requested property. The applicant is required to obtain the following information on each adjoining property including the parcel identification number which may be obtained from the office of the Commissioner of Revenue. The Commissioner of the Revenue is located on the Ist floor of the Frederick County Administration Building, 107 Morth Kent Street. Name and Property Identification Number Address Name MARIE McCLELLAN 307 BRANDY LN Property#T.M. 86-A-79A STEPHENS CITY, VA 22655 3208 NameCONiNER SANDRA H C/O SANDRA H SLACK PO BOX 431 Property#T.M. 86-A-73 CAPON BRIDGE, WV 25711 0431 Name E. R. NEFF EXCAVATING, INC. PO BOX 1027 Property#T.M. 86-A-77 STEPHENS CITY, VA 22655 1027 Name WOLVERINE PROPERTY COMPANY TRUSTEE 500 VOLVO PKWY DEPT 300 Property#T.M- 86-A-82A CHESAPEAKE, VA 23320 Namel-ESTER V. WHITACRE TRUSTEE 1534 CEDAR CREEK GRADE Property#T.M. 86-A-103 WINCHESTER, VA 22602 2341 Name LARRY WAYNE&JOHN EDWARD LUCAS 238 HACKBERRY DR Property#T.M. 86-A-'144 STEPHENS CfTY,VA 22555 2126 Tota!Land Area NameGREGORY A. & BRADLEY A. BUTCHER PO BOX 410 Property#T.M. 86-A-1 17A CROSS JUNCTION, VA 22525 0410 E COUNTY SCHOOL BOARD 1415 AMHERST ST -A-117 WINCHESTER, VA 22601 3009 E. WYMER PO BOX 548 -A-70 STEPHENS CITY, VA 22655 0548 ti C) FName and Property Identification.Number Address �NaLmcTRIJSTEES OF FAITH BAPTIST CHURCH 104 BARKWOOD DR property#T.M. 86-A-72 STEPHENS CITY, VA 22655 2991 Name KENNETH E. WYMER PO BOX 548 Property#T.M. 86-A-72B STEPHENS CITY, VA 22655 0548 Name PO BOX 746 Property#T.M. 86E-2-2-3A WINCHESTER, VA 22604 NamertMATES SuaoWiSIONHOMEOWNERS 0.ss =nONINC PO BOX 746 property#T.M. 86E-1-66B WINCHESTER, VA 22604 NameWDOoSU)E EVATEs S1f8193u SIOM KOMEGWNEn RSSOCIAnar7 iaac PO BOX 746 property#T.M. 86E-1-66C WINCHESTER, VA 22604 NameVALLEY BIBLE CHURCH INC 578 DOUBLE CHURCH RD property#T.M. 86-A-20B STEPHENS CITY,VA 22655 3219'Total Land Area Name E. R. NEFF EXCAVATING, INC. PO BOX 1027 Property#T.M. 86-A-75 STEPHENS CITY, VA 22655 1027 Name E. R. NEFF EXCAVATING, INC. PO BOX 1027 Pmperty#T.M. 86-A-74 STEPHENS CITY, VA 22655 1027 Name MTN VIEW LLC 1215 MARLBORO RD Property#T.M. 86-A-85A STEPHENS CITY, VA 22655 5250 Name FINCHAM EDDIE C 429 FAIRFAX PIKE property#T.M. 86-A-85B STEPHENS CITY, VA 22655 2980 NameALLEN RONALD LAWRENCE 90 NOTTOWAY DR Property T.M. 86-A-85C STEPHENS CITY,VA 22655 2702 Total land Area NameDAILEY CONNIE M FURSTENAU 448 WESTMORELAND DR Property T.M. 86-A-85D STEPHENS CITY, VA 22655 2558 Na=RITTER ELIZABETH ANN 107 PLANKWOOD CT Property#T.M. 86-A-85E STEPHENS CITY, VA 226,55 2920 Name ATH EY JOSEPH W JR ATHEY ALICE M 469 FAIRFAX PIKE Property#T.M. 85-A-86 STEPHENS CITY, VA 22655 2980 12 00 0 Manse and Property Identification Number Address NsmeATHEY JOSEPH VIl _fP A,THEY ALICE A;" 469 FAIRFAX PIKE Property#T.M. 86-A-87 STEPHENS CITY, VA 22655 2988 Name GEORGEi'OWNECOURT HOMEOWNERS Assoc N/A "COMMON AREA OURT" Property# I .M. 86-2-1-A NameTHE RYLAND,r GROUP INC 14280 PARK MEADOW DR STE 108 Pmperry#T.M. 86C4-43-A CHANTILLY, VA 20151 2291 Name DAVE HOLLIDAY RENTALS LLC 420 W JURAL EARLY DR STE 103 Property#T.M. 86-A-90 WINCHESTER, VA 22601 6435 Name WHITE LAURA D 299 HUNTERSRIDGE RD Property#T.M. 86-5-A WINCHESTER, VA 22602 6834 Name WHITE LAURA D 299 HUNTERSRIDGE RD Property#T.M. 86C-3-1 WINCHESTER, VA 22602 6834 Name SHIFFLETT SHARON R SHIFFLETT MARK E 585 FAIRFAX PIKE Property#T.M. 86-5-C STEPHENS CITY, VA 22655 2981 NameSNYDER LINDA SUE 1591 FAIRFAX PIKE Property#T.M. 86-5-D STEPHENS CITY, VA 22655 2981 Name SH IFLETT DONALD R 597 FAIRFAX PIKE Property#T.M. 86-5-E STEPHENS CITY, VA 22655 2981 Name SHIFLETT DONALD R 597 FAIRFAX PIKE Property#T.M. 86-5-H STEPHENS CITY, VA 22655 2981 NameSTEPHENS CITY STORAGE LLCi 127 MERCEDES CT Property#T.M. 86-5-F WINCHESTER, VA 22603 4638 Name SHIFLETT JOHN B SHIFLETT CL.ARA E 637 FAIRFAX PIKE Propeny#T.M. 86-5-G STEPHENS CITY, VA 22655 2983 Name THF MAMTHON BMX Cry UN TED BAMS ATTN ANGLE eOMM 514 MARKET ST Property#T.M. 86-A-102H PARKERSBURG, WV 26101 5144 L ame Owner FIRST BANK C/O ACCOUNTING DEPT 1835 VALLEY AVE roperty#T.MI. 86-A-102 WINCHESTER, VA 2.2601 6303 L 2-f Plan Revisions Sheet List Table Da Comment Shoot Revlebn Revlai.T 6/262 D D TMPNT PPR F H FAIRFAX DOWNS Number Sheet Tltb No Dab ; 0 Dawrfln.„ � w,flrzs:D 4/CO/202 ACFREDERICKSW ERSCOMMENT5NT ral NmaaM Lege BI,9¢eYo E " 5/Or/2020 FC CIS ROAD NAME APPROVAL rv.aeldainl PropeM and s &t e(3e h4fi� 6/19/2626 FREDERICK CO PLANNING C MASTER DEVELOPMENT PLAN 0/6/2020 FC PLANNING.VDOT COMMENTS f LL 3r 9/18/202 FC PLAN.&SCHOOLS.VDOT COMMENTS TypbaiSMbnse Dab s OPEQUON MAGISTERIAL DISTRICT FREDERICK COUNTY,VA Qz a Zw Wz �W NrIT Dy e,G p9k oo� sg ���`D � �➢„➢44 /Fq*off' _9 8 / P 9qq l T S ,Fe4 e i \\ /��8➢"oE e�xl �H°v��`uaqqq � ___- a f' F ' v Y SITE 2 0 x K d' N F U oC 8 aP sn�.sHave"' - WLL us`M ar C /N O a K .ei eon ,=amLL CALL"MISS UTILITY" =*a w' � ce 11 AT en 11 111 112 1111,as HDUss 1"I UILTY 11PAI 11 P1 11 111VA1 III I III AID UTILITY NOTICE REQUIRED a "m ai wia"Per - meM r". P`°`-n:a�'Mn:`.�"1��x�� PA YL �ER Pr kwa. APPROVALS Lv i4-ro ozn a p ° III K111, ES. 11—IS PmM. vo¢eo„T.n OWNER DEVELOPER APPHoveDer TIE DiHec.oa oPPuuHiHcaxDDeveLOPNeHr Dare scale: wA lanilssi.e�i31� GLOBAL HEADQUARTERS,LLC GLOBAL HEADQUARTERS,LLC �. =.. PO BOX 480 PO BOX 480 APPaoveD ev THE cobHTV AONiNuvTa 1 bare besioNebev:eA v.o.e".:aoo me STEPHENS CITY,VA 22655 VICINITY MAP STEPHENS CITY,VA 22655 FILE NO 19°01a�1111Ax 540-869.1800 540-869-1800 ++xoc SCALE:1”=1000' T1 oP 19-15 LIST OF SERVICES: CIVIL ENGINEERING I GIS I LAND SURVEYING I ENVIRONMENTAL I ANALYTICAL LABORATORY I QUALITY CONTROL TESTING &INSPECTIONS GENERAL NOTES VDOT GENERAL NOTES FREDERICK WATER CONSTRUCTION NOTES LEGEND snd.(GE)kzoee tlds Alan ut Hasse on prof«tedbna lithe—ny the dkntane , ,.Freaenck water s water and sewer Stao'ar's an p Oldll sane available at www.fAddIllwatermm OUR �o 'pknutknetwnsMeree cnmaletear.aaraprwe mr aanzo-pmen pmllAu nenewry o,sturoOT)Rn � r 8 d00 Is aknzetkzpnee.nd zuke Rvalken:ad prorsssbnal.anv w«k, m mnn�n betwee fir mall''herein Freaenck water sanaarasa p n=aennem erre,atthe ems fir menblwl aoess.Tnl Tanspnnati as ana ariage spe=in=atmns ana samaras,ae vRginia Emsmn ana seaimem cnmrnl EnsnxG lxoezeoxrouR aBeukz nave Blven apprev.I atn Regxlatmns,ana anv other appgable sate,re'e'l fir local regxlatmns.In=ase ora ae=repan=v fir 3.Tne mino=r PRovosEp eoxrouR k�GE mall pe hew harm'kszufr`om sole uz v aHeann Aamm�sae =nnsrx=enn. -------_ SPC£ IUA :1:Y`..e/or materlale B Ineurree on work stades ndoret p set reeeN pp ovale ane 3 TM1e mniracmr shall mortlmate wen ana ar g r p Y etlenck Water u Helm (olsHA)s�auEl 1h(v0SH)ta� ------ 3& emoez ane nwenalz,:e b It.eonztronron ortne lmprovemenk herein zhalleeororm to current C dy V3 a.Tne mmasor shall mnne=ta new sewer lmem an ext g ono y rear g manhole. h4fi'dre oT 3landards ane Speclncatbnz. �aLL{ 1111A IIllpll Ild, d1d 911 p1d, IN OA er(ort wer)m y e p ;r S. Tne EnBlneer snallnot naucontroloveror coarse ofandznallnotmresponslRle formnztructlon means, submitte'forapprovalan'lana use permaisue'priortoanyexecution ofwoNwitM1inihevDOT ngmofway. 5.Anewwat oree's ainshallbe mnnese'toan existing mainb aw eta. iRnxsrtwx io REVERSE CURB metnoes,recnnlqurs,uquences er Proueurez nor ferufety rhh u rnNhAhR.o0ramslncannenlon wnh VA.The tlevelopershall be responsible ror rebating,at M1is ezpens,anv ana all utilities,indutling tam=signal poles, FretleriW WatersM1allfurnisM1 all neetletl material ana make the tap. EnsIx.IEE PNBSIE E PM— E c:"aom�ssi Win.sine wmro d.l �rr' a,o malry a pp nenmrwet p aline exbmmeaana me mmol p bemam p maga fy a mnso-,men a= . paM lnspxtlonnsstlne u«lee or. =aeons ofwater ana sewer services on new lines arch be morainatea witM1 Freaenck waters V5 ensurer Iz 'inona p se mcurre'asa results y Prevision snarl be ins g mcM1 in size. --`------ -a-- 1I to proles p r the meter box rise y aIle'arr y xNOLE �Fs Q 5 5 z Ieelry�to verny xle"lm"u'a�no stz�i ane venin'Pleeatlon of ewexlzxne uxlxles'ss neeeee attendance oftne Do,(s) agenbcies�uti9tyacompaniesbY weM1 bar. ane maurlels Install response iityo t e eve oper. It is the mniracbrsresponsibility to have mbl ins ectl. PROPos[p uxrtaRvs[w[Rwnx Mn s. Tne loeatbn.—Ing w.Itrequire'bythe bcalvDOT Lana Development ORice,apre-m Detoreapermanent meter is installed. PROPos[oux ui eLEaxour f �ntranars respons me engbeer anamr aeveleperwim me '.Tne meter bex,waM1 ire rime ana=ever,mnl be properly'eg��' he EbsnxG EL�,wpsER�E -- Aja arbrmnonstraetbn.Th,,d,." to h,Imorespnnslxef,thellpelnearant�hnleztna,m.veereq"ked, ana VDOT prmrte inieanen er werk nThefame'na=cre,mall be set to final gage. fexktbButllltkz. N Gana 23 m=hes EIIE r r Zw whether reeammended ernetRv those akns,te determine mee.aet beanen ane el�,.tlane The shall Ne DOTv OTLana Development sin Ie when werk is to begin er=asemr anv Tne aistan=e beween me rep erne=ever ana me veke bar shalme beween3 PROPosEp ELDdE uanveemm�s ansbB tremmkezmbB anlnv verincdtbn arnd"rine me roars¢ereonstranbn,anv eR>at or ,naetermbea lengm mime.vooT regmasan'sbafi a=eneae be,rs''van=e nmme prmrm anv aq,Rea er a.mlmmpenems erne meter hex assemmY sbafi be in meperwerkPg ewer. EnslxG wsLwE °----°----°----`--- Wz Imn.elAl nom, cree�.waEnem eine a isw��z Ts at(540)33 s ---.-- 0W� th. av ee ass3l«ibe a. utIddy.rother lmprevemenis n not.'toles of'any dlurepanelm rk' an'3 water services . between actua fkM cane tzon a'nd the approved plan. k's cels)�n W ^eunabook d,,,,g nhermore,access to orbs b rvaLNEtMETER m rweewey the ince ofvlby the or anyotDoordlnancle ene«dee Ryt ClN o rm tes(oPM1 or moms ate)tM1 loaeon ofthe service lateal witM1 Freaenck unb,v vl ensure' q ar g 'inters'ana maimainea on the site' g oat the dna of waters •� ,inns lmort he avalkhk at "conzytrucllon snetlell trines nsobmea pp ald,for se,de dUd p by Heq tlfee s _ In, t ell trines. VI ysiz(36)in M1es d dkluPn'."rtivdthtnknlI.he Deux per,ltne contractor or the Responzlnb Land aterservim ones mus have a ba Wil p meso ase bly('ooble che,kvalve or RPS,a giretl). ns(eg etc)en ------- h.Abil allReres�ns to asse smeet ASSE san'artl num be,1015 d,10 am NSMPIrPerm lore T PAN, snarl cease in v — reventbnh,ly wPPP�TM1e fie ones must M1aveabacktl p ennon asse bly(tletecbr double cneckvalve or RPZ,as requiretl). - - - orhlz B DftM p slRllltles wnbined In the t t0 SE plbe(s)ob y all meet ASSEslantlaN number,OAs N,1047Any p y ownedfiA line,imenor or edenor, nzlDle for onblnlng any required permlk from the vlrBlnle IN p,vale labo,a,d,es C,lelhng He samples shall beFL talRGuny(EO Ol or the Unlbd StabsArmy Corp ofEnBlneers for any plan wetlandlab be Ong ng IN a pbjelld be d,Nepled byVDOT and ballelhng shall be peffohmed a so haveaIle se,de HP Pretectos III meter.TM1is assembly all be insalletl immetli y1efdA the FE= . . . . po id-the wentwcatlon ane dellneatlono q = nc p ¢neon use.Ratlio reatl remotes are q tl. =dBTELEPxDNE PEDESTAL ❑ 'o ckansreets,alrk'de ll s,bmHAdVDOTdailynledomeal ora but lan(s)lor tlesign antl mater al approv g renew ry Insurer p.1,11.streek are malntalned lnaeban,mud ane dustfree eondltlonV15 VDOT.11 t1r aara CO antl UO ande,d,a,ns shall be msalle'where intlicatetl on iM1 p santlbr p Ri Y b.The servicelme sebwale,%Zeter and b a,kflow pAvenlon tlevice. s i Ion IxoK 1TxExUMBER OF TP.Pnxwxc.SPACE NoDil an di xnxpcnP PnRxIxG C5. 12.Thed=l proleLad wnnln.Illeoreontieossotnehex.ls'e'pnie oxlnkz wnron«eurzssarmul hero'sobsannalpyop on is issoea ana water mete'release'. se ao=oments most be am^ea VEICLEs PER onrcopxr tomo eu lMurepl:m nznouM eemaceoreance wun the suu ane FeeeAr'oManualo a.Aaaeioalte g v q Ras apes v Area lana use g rorthen Ran Y ,A PROPoseo BukolxGExrRnxeE l"ip'Iw"heMlwenithe peau ecuunry Repwresenemlveez ane RepreunuieNes oftne vlrelnk taldn teats'sre f all meet v0oT minimum 14. not oflianzponhill NDDrlo ertrmbe nand wnereeuare rale anebr paves eltcnssw ee g Y saurtaRr MauxoUE mESPIMER ,Oz O y V ee�a nabkror« IdInBBeardralland finch xd ermineehythlal"Int""° FREDERICK WATER PROJECT INFORMATION w Z a nzp«tbn��Reurtovtrlglnu Depanmem orrrenzannatbnN iluGu Ne en Spxxkalonz. , em ma g au be instaue y III.Allerulz anmremovee rromthe conztronlon llml ortne a sero a e `"•'°' SroRM opnlx Sm—dE mESPIMER O f7 O> �LLo Ebs<IxGSPoi EEYnilox 1z x" o z xIiAR sG ER pGpx p re. r. a ss16.AllzCpn onN^F z w.Z PROPosEo rELEVAnpx K J n�.ch Thi, ¢ f WO thin nillwIII onndrortne ownerm whI fie r a 9 pp v bps c u ¢ y F U W �/O y ,m'on'ks ore rR InI.i hallm o X —Y Applill" "b""" "fgran',atad;,°po vara';sam" " `""`N. SURVEY AND TOPOGRAPHIC INFORMATION PROJECT INFORMATION oin �IPF did nmmea a g a pp v p est a g mnso-x=enn ana to g He z Q w¢$ f w eleee"inkk p co' teev'cote—.—n. sirsmwnmel�l�pd.,iIrs�.n`�ore wme.mb,.Ire ee.elwRma�.i mdenAty AID aARCEuxpoRMairox: w rc z w . D orc g"GREENWRY EXGINEERINGhy pates. W F nee from th pp p to autnorlry concere'Ine permrlk,curry Z OLL W N taws shall be Hoene'a g t pp Y p est a w Qa Bi. Lna veme.I ep t7 o by nleswln coplssofue ro or y GREExwar ExGINEERwGA 1,11 RADISTRICT "I HTFUNI,IN, ILL�O six(36)bches ana larger snarl be explore' page all he po stele for h—ling th..p sandtnexnlsn 3 es In the lnsullatlon ofe,NdvdIdnbolon, ApecFoonln , ee ny nsde by III 31131 loo9 PC DISTRICT 500 FARFAX P onN ops UIIN IIn.In the area or proposes eacwalne or wee. M3 DISTRICT 436 FAIRFAx PIKE woislworklne ea bi�no rodePn—dit).fl eay,a rtoeommeneementa aeon g ria/orneeabrbunaaeon stabilizacon shall be'ete—n y g eras TOTAL e356 v mnRkswhkh 1.Phi—d az.rezeltofhk pj t. TDR NOTE ual, =,tend.Fm pp aleft g 'a v m g v OTdr g g y PRodEci xorEs: pmitr a�,en`.dbill he peri«mea ane ph ince se"Nittly by d4hers.all dry censer e, n M1ts(Tok)aara�.e dII ando,III e,Boro'r no�znown n.reon lzsszpeelnee nv others anekbclmee mrmrormatbnal ve(5)ye1111SAT BE="D n.=,D.vela Ts cPeoPEary roes'Meamoesa��»,A LL's �talToal pr tnxmb p memrme IN Hw(PROPERtt ID SSA-So wE utlllry dezpn and duces nao0i wan�ane k not rezponslde�o ltn"nn prol«x UIINu 11 Then om Ierof TDR.neeaea to.,ah,h 1h stresidential lots. aeD.NN six(6)ine, n, 121 12 s h`adluze dna to`ppe:pnm sang ions' seermme eras g ria/Dross'forfoun:oen 5 BE SOLD: ELs wITwNTHEmasTERDEVELopmENTPUNARENOTSUaIECTTo I, SO T DEVELOPMtlEpNT tlPHASING BEEN APPROVED FOR THE FIVE PARCE ITS i.n����Iewanae'poawr�e'o'o �,.inw NOHISTORIC STRUCTURES LOCATED ON THE FI VE PARCELS IDENnFIED this ompacue touBs%o<rmaxuiamuma nslN a"seeterm"lose by metnoe-a-per zwneam rvD env.FnIT ITFrn Is To eF PkovIDED FOR THF urvD env,IF rvoTnLkFnDD LID` LID SO DEV ELOPmENT of THE SINGLE FAmILv =RBAN RESID=ENTIAL EelBntesnaurequ reretne Issuances a"sew b�lRull"Erne pe mxk xtivltkz 1SIDINIRTINPREvlous PRo,FCT 1 111 TTDDII, Total. s3TORae -.1—ferred ARERETS OUIa eDANDRc wELLeELEU emMTrEDioAADENCIES D nsity duT IR the re LIS1,Control Act,no less than on 1111 EVSTREETINTERSEcrION F PSITHS—halo^.c001DINPL—ITHPUeucSCHools ATTHETImEOFSITEPtANSUemITTAL r`� I f obekein. c o y folio g reels jj PA MY L theeve a luz aredkmvereeeu a nztructlon,the owneran FRONTncEs slDEwnLk nLONC RonD FR ONTncEOFSUePSITTEDSITE PUN IFnIRFnx PI111ND/ORS WARRIOR DR.I edeabw ere civ Z 22 eIyL 0Lr?D2D k° r.^free—ding e/orfave e p r Par=elTwo.Trnlas m�3a=re:I d ere t fie ceRm IL. "TI SIDE Rate nate,fora 'ns e e v q w a ro g ss� O > FRONTneEs sl DEwntxnLONeRonD FL`NDRONTneE OFsuernlTrEDSITEPUN IFnIkUxPIkEI ss TOR ae v g p ease'ana tansterred=ss dw g ¢avaualde ED eTATEe ARtilvcoRPe of ENDINEERa.REFERENCE,I.D.x Nati 2 1 1'2_DATED m,T. „/20I2p,3 EL FIRE MARSHAL'S NOTE FRONT—s slDEwnLknL°N 'O'D FR°NTH EDFs°e I TEDSITEP NIFnIRFn PIkEI TRIP GENERATION DATAFl.Ion.in dland III swLE: wA CLASS USE DESIGNEDBY: EAWUMM u91"lonzwlll Relntallee TEC0DE210 L L DETACHED SS 8.53 5 ENO. 493BG y Idllnspxilon cl tM1e dlrepiabn tithe Flre Marehdz 0lRu. ITE CODETBD CoxMERCUL LAND BAYS TBD TBD TBD" SHEET 2 OF EN-TAKFROM IT EDITION"TO BE DETERMINEDATSIfE PL-AN SUBMIEBIEN EE NOTE i) 19-15 aD IN I'll IS al ® \ O I `/N�.aa%^0.A'O .LE IRMY CORPS 01 IrIN�IRS AND-EQ R11MRS ARE REQUIRED WETI-ANIS STNEAMSA_R o' ST.R.A.C.S 99 a,E ' �_D o,I O\ O\5 �/// OO_ I`I1Eu6�ST/EE.zR/. DXD 11, 2157' E'E, C I-- 11NOTESWETI-AIIAIENS RESIDENTIAL V1. lo z 1. UN OJ# , i LLI u UL Y vy4 CE IMICATE C3 SUPSNVADRSiARR— L 9 .—OITY A.A ...—A. O.—IN USE V=T T...R (D- R.SEIPV.R R�PIINRIELEDY� GLOSALHEADD RTERS,Ll-C SC " 1.0.1.1 Z1. G _ U USE:VACANT E it GLOML ITEAUCUA NTERS,LLC LU IINI�11 C PUNPWA, USE:O11IC1 PURPWA'.. TIM GLOBAL A...... LU LLC,R0 T1 EAC. fP E TfA 11,A _Q?S&,It ------- t NE, RCP?� \SER _ R�LLC z it Z RY'R CION, E > AR.—I 5z N, IN w Z� So IN IIATT 1NE..RCCU E R CDEAL=U"TENE,LLC, C_NE IC"COLICARD IVI IINE NA I x'9 ..A—I..,1.0 _A, '.'1Ull COL m LU ONE NA USE:VACANT 4> ro USE VACANT mp— ALL RM S. mow z IMAII I of 'ONEZVALI E%INGWEJLMD USE (2) y.m TAT oL. USE.AESU, RE 1V11\L LL T.M..-All >: SANDRA H.CONNIR US.:vAcm ZONE RA m, r E11111 I RYR Ell .... D INC. ED -RA RACTO msioX D: j YARD 'NCL 'fDU. .. DX GioN TZ vA EN '="R"A' PDAR.TN_R4..E AU-PRO-OWN \IED=..IILI—W- K I N N E T H E,,V�,ME IT USE...... RUS __l C !Z0`.`E RA DIVISIONHOANG -SPACE —11119� ITNA.RARY USE VACARCTURAL D Wigg C _1E.1C RERICE_ C 1=1�Ellll El- 14 Lic., N EAPTIETIHIRCI F —RED NP USE".'U`.`CH NP MRENJCR- DATE: Tli —N.FACE Tim I.M= ..�OOP'LRP—E ._..___-..ANNE.__ E BLM DEEIGNEDBY: -MM LE R'H!E�� T.M. ACANT LEND. 150 0 150 300 SHEET D Os E�RI KE NE -E RA USE.11111INTIL VACANT SCALE 1 R 19-15 C2 p O i FUNRErsw FUNRE1tl I ': . HlxsuNXEarnsu J p I O O I �9 W pp N a NNAE-00T Aav a1 W oTTG FLnAEs sw owoED�wTox LAND BAY A j \ (B2COMMERCIAL) Lu EA W� NNREftl \ DEDICATE THIS PORTION RDDE3R BIIBLIRS NIEIIBMflIi It \ \\ OF TM 86-A-80 TO V FREDERICK CO BOARD OF Z !� \\\ \\ SUPERVISORS(APPROX. 1ABAC) 3tl 0.pNRFSE0.vAT1 _ 00 MH \ r� PR o Di FLNAEs sw 3 \ maxDE3axrGIr0M0tLDEMAAKEG \ :eOR eEN RTUREs _"/ \` OISSx35A TxEHMEDf AWN ATDx.SEE xO L10EC4E Ntv1IRT`G'1MUCTSYFC EtC Ip3 TONISEE aEOII aEMEM3 xG LS PADALD CDx3TNLC DETA t4AxG UPGPAO . i LAND BAY B r3W.emH \ EcraxGESGxxorea,n33HEEn. e (82•COMMERCIAL) FUN // m oeox TG aE DESDFSNEETI\\ fitl�ADw DEDicAI, T / \ GE s' PADY"�A�ET SH EAPHASMGP,Ax q NTA DA WMMEA iAL J \ MRDW IES6lVAi10X CNRCROSTOANDOM imEaPzaCEt EVEeDPM f1r SIN Pbtx3 L \ SIDESDFSiAEA Ent P �i ATHE4TgNTD,A11HEIITOSFPIroviG[G saw- -- --- -- _ __ ATNETMEDFHTE PIAx3uamiTTAt FDAI—SE-B—SIDES � J LAND BAY C. PROHMAIDNGCOMMDx PAOPEATYLIS. r I FTHE... -� M2-INDUSTRIAL J $ s, I pig c �EEEIIETALS.EE.��FEA S SING LE-FAMILY URBAN LOTS E 1PAID, EFS�IA—DTmC�R rEPD�wFIE3ED TA Sa o Z INGLE-FAMILY URBAN LOTS Fa ay za 4ao EITIIORtEII a Q DEXIDUEASBNOMNGI SNFET NDST"WARRp DESIGN HEM AIDMTDSJ43JIS E. 1 W d W o Es oxs.oes�GNS"'UA rnv IIFI __ I .F 1 I j �/Selo J rD Y SYMBOLS LEGEND ES(MUT o°HA MANUREof A FOR /��W I7 U EDGDEWC ErCHAPrFRT,TRAFHCPM nl I SWM I II I z >a� D UE [_] SWIMTR"SAAR 1. °AD FaA. EFI„°P ILITA 0o FOR o„Ern°v°T°v AREA i =I 0 0 EXIST "�= x�3THECAPAl- P GEDESaN A -- ---THES W UL ROaO EFNIOIINC'ENY DLTRICTAEPA D RSECTION. AEOMAERCHTS I y d LL PEx3PACE MAYERAGE I SINGLE-FAMILY I A LL f o OF AR D URBAN LOTS I SINGLE-FAMILY URBAN LOTS SING UABAxIo,INFORMATON.FUTO w XPOP ANTICIPATED To GGN=1 ,DAN AVERAGE CUSIGNPLN OWSADEPICITOPAPPRODMATEIY,0.1GPMAVERAGEDESIGN I , SINGLE- B 3 ROCESSOF PUMP ITATONExPANSIOP AL2.A2Rw,�.T"E I FAMILY - w ILII A •THE PL mA<mLmAIISEII-LIADHESLLH.1,3L11-1 E°ow(A' MNcsor�EFa=eITYMAYAE.IORECCEPrUpTO,U.33GPMOF URBAN LOTIIAPIROXIMAT' S - p n.E.oulvnPENT°POR11 TION 01T iE COMMERTIE LuxoMAY3. I NONSUC II BEAR 16 1 A UMP STATON IS EXPANDED,THE STATION WILL BE BROUGHT UP LANAE _ TOFREDERICK WATER'S ENT STANDARDS ATTHE TMEOF EXPANEON. I L w EEMNIXrtx3iDxFLNAE A10�S5C r ISI N 3 GPTOrAI& � % SEWER COMPUTAIIONs SINGLE FAMILYDETACHED URBAN oo ca,.Ul.o 5 SINGLE-FAMILY SINGLE-FAMILY _ _ ILII p� _—� AL IDI - , - - I URBAN LOTS =� �� URBAN LOTS AtM I[rea 12000 eql het A2 MR.UTIetwidU,,ADbaea 10feet �m=" �S�PmPr`e / m A3 MlniTw I,twidth BtmadngNaf y 40 het B.BwMiDg sema�Ke o oP„e„P,r=m „,„�' 61 From mEd ngMataMay 36het aaY �.r eM meM ®• I I( _ NN0.Eftl RDW �. B2 RSE, 10 het SIJ�= OPRm P =� �xm NESS SES DA siUEs B2 Re 25 het Oi m DFAICATED ADw c.semaUHsmrUnmDmtl aECA:,emape,lanaireeana BimiMrreatUree o,�mr�.UT.�. _- r N -ae $pj BA-1.1 EH S C1P tUnm mad ngMaf y 2s het - - 2r Yy4-0LT-?pZO C2 SIDE 5 ket 0O4f9 0t0°"O1°- �.a II DEDICATE EX 50'I/E ESMT FOR M RD ypo If Le,eagE m r � r s.r�rc LLEcroaADAO C3 RBar 15 het R3N:�ma�maa-F.ma om,n: m Aem FUTURE BRANDY LANE(FUTURE EFFaiExcr BuvfEA � D.Minimxm Parking I I ) saxoM, I SINGLE-FAMILY URBAN LOTS MINOR COLLECTOR ROAD EEFutLD�srAxcEBLFFEA r. D,ReNximd Dn-sheat parkirB 2Per Unit o o ISEESHEETeFDAGETAKI E.Heigh s DATE 11/3HM,M 35 fr E1 Pnncipalbuiltllry(maxJ et E2T11,Aocesmrybuiltlirg(max) 20 feet meiHmAlsysremRwwm - I -------- �� 4 sCAINEB31gWN DESIGNEDBY: EAW �___— IX. INiGRF991 EGRE44 Sp BTM P09M TOED EO ArEO g SHEETO m OF u 100 0 100 200 ——_ 1EX BRANDY LANE —_` - -- — SCALE: 1"=100' ` —— Eno-e,oeReeasenSh,—bu,ywey(PubooReeNWGTGS7ReerlsemronJ COMMON SHARED BUFFER AND SCREENING DETAIL ROAD EFFICIENCY BUFFER DETAIL qq Ne1,St-p = a, toar 10 B2 W BOARD ON BOARD FENCE _ 80' ,`�U s z a.SM NO IF FIFFACE Rra. � g� ;_ r � �s ',Z.'� rale smc �• s .�;..'@7 LL FF 3 fi w zs�oeE 10• 10• 1 10 1 10 - 10' w Q M I21 0 ue, es eRE___ s,s� sTANOAso TANOAao j PROPOSED TREES m I O 1 'E.Atx o___________________________ F = a�AeeLu m W to NfLL WI lyl W Q Berkeley St t(Publio RoedNBOT GS]Roed Sec1ionJ L —J NI' 101 0: of IA Alf No1,Ft eta = p, s 'NOTE: OI IG:I o `I Zw , COMMONSHARED BUFFER AND SCREENING EASEMENT rcl rc _ Luz LEGAL DOCUMENT TO BE RECORDED IN CONJUNCTION al IFI ¢ —�I TTT """ LLI o M N r WITH FAIRFAX DOWNS RESIDENTIAL FINAL PLATTING. __ __ _J 4 cs�ppE ISI o s eek 1s�FE N slEwAzo ' L___ 1______I_J F A.—F—eeaa R -1 ACTIVE INACTIVE E— N Fente.Bewoo E,t i,Ree�aemlel Roea seorloo Peoa,eeoo B,Ne(Pubuo Roemssnaoe,g,) BUFFER BUFFER ��� �(nEu Ea(TYP) ea owm,-t000vao;oesxe speea=zsmpo;N _cuTT TYPICAL LOT DETAIL NTS N e M I-IIs FIFFACE z MIN NSF9 Iia�� �ww�eus ae�aele 4 mcs� zs� 1 Vi 1 114 1 F1111111—ALK �msN �e TyploeIRedaenllelRoeaSectionc(Pabuo RoemsSAR Beegn) W o F. 0 WZ Toauowmr aoo =11 p,rs W Q Z a OfrcZ a O X�y0 o/�W—(�Y W Q V MIN. MI numinous concrete MINIF FIFFAIE Q WMIN. N U. W 1 sFM 1/4 '1 � 1'2.1 Vi 1 114 1 tac s U W j K FT I IF a a0 F111111kEwALK FILE IALK�ti �5..��,.�� % e�eeaaFFER L f � o a o Eaze ou,� ��,EPnDE�.EaEI� � _. I ETRE PDUlE�iDEM a� elK�lK I � RWTE 3TTOFFF�SITE IMPROVEMENTSnRFa � w O � t- YL ��s FUFURE S'SW IXIRIH MuxE53w B oW-sO LT� 20 ti� GRGS ®�. t AL rN mt xRax EEs[Rvnnox I r DarE:tuzazota —LE:RS SxOWN DESIGNED SY: ER ROUTE 277-FAIRFAX PIKE OFF-SITE IMPROVEMENTS DETAIL 5A ° 5D 10F `E No. m:eG scare r=so' sxEEr s of 19-15 LO Bettie Lamberson From: Bettie Lamberson Sent: Monday, October 19, 2020 829 AM To: Bettie Lamberson Subject: FW: Fairfax Downs MDP Review From: Timothy Rhodes Ctimoth .rhodes vdot.vir inia. ova Sent:Tuesday, October 13, 2020 6:50 PM To: Randy Kepler crkepie r@greenwaye ng.com> Cc: Rhonda Funkhouser<rhonda.funkhouser@vdot.virginia.gov'; Bradley Riggleman <bradley.riggleman@vdot.virginia.gov>; Foote,John<foote@thelandlawyers.coma; bshoemaker r bowman- shoemaker.com; Tyler Klein<tklein@fcva.us>;John Bishop<bishop@fcva.usa Subject: RF: Fairfax Downs MDP Review DEPARTMENT OF TRANSPORTATION Staunton/Edinburg Land Development 14031 Old Valley Pike Edinburg,VA 22824 Ra ndy, We have completed our review of the Fairfax Downs MDP, with a revision date of September 18, 2020. While we have no overall objection to the pian, we do offer the following comments for County's consideration: The plans will need to be signed by the engineer for final review/approval. We have agreed to allow the sewer beneath the pavement for this development. This is not desired, but we are allowing for this particular instance. We respectfully ask for future projects in the County, additional right- of-way and/or easements be secured early on to allow for all utilities to be located outside of the pavement area. Please submit three signature copies as well as one electronic set to this office for final review/approval. Should you have any questions, please do not hesitate to contact me. Thank you, 7-imothy Rhodes VDOT--Land Development Engineer Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA. 22824 (540)-534-3206 From: Randy Kepler<rkepler@greenwayeng com_> Sent: Monday, September 21, 2020 10:17 AM To:Timothy Rhodes rtimothy.rhodes(Tvdot.virginia gov> 1 Cc: Rhonda Funkhouser cRhonda.Funkhouser@vdot.vir ing ia.gov>; Riggleman, Bradley <bradley.riggIeman@vdot.virginia,gov>; Foote,John bshoemakerPbowman- shoemaker.corn Subject: RE: Fairfax Downs MDP Review Good Morning Tim. Attached is the project response and updated MDP for Fairfax Downs. Please review and approve as appropriate. We also have sent this to FC Public Schools for their final review and approval. Once we receive acceptance from Moth agencies we will submit the approvals and revisions to FC Planning for ficial review and action. If any questions please let me know. Thanks, Randy L. Kepler, PE I Director of Engineering Winchester,VA I Ashburn,VA I Martinsburg.WV 151 Windy Hill bane Winchester.VA 22602 Phone:540.662.4185 Cell:540.974.0371 Fax:5417.722.9528 Web:www.GreenwayErig com Email: rke ler@ reenwa en .nom G,REENWAY tit_,.f.t.a r;ING Disclaimer:This email may contain confidential and pn4eged material top the sale use of the inteaded recipientl s).Ani-review.use,distribution o disclox ure bV others rs sti rctl;prohibitec.It you have eceive.d this comaiunicatron in erra,,piease notify the sender imn7Fd1ately by email and del;?te the messal e and any file ,nl?chme,�Its t am your cnrrputer :hank yoy. 2 .110" co L0 REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS Frederick County Fire Marshal Comment Mail to: Hand deliver to: .� Frederick County Fire Marshal Public Safety Building Atte. Fire Marshai 1080 Coverstone Drive 1080 Coversrone Drive 'Winchester, Virginia 22602 Winchester, Virginia 2.2602 Phone: (540) 665-6354 Applicant: It is your responsibility to complete this foml as accurately as possible in order to assist the agency with their review. Please attach two t 2 t ca fes of the Master DeveIonment Plan with this sheet, Appiicant's Name: Greenway Engineering.Inc- Telephone: 540-6153,241136 --— — Mailing Address: 151 Windy Hill Lane - — Winchester.VA 22602 Name ofdevelopment and/or description of the request: Fairfax Downs-Subdivision.43-Single Family Homes(Detached) Location of Property: Route 277 Fairfax Pike,1540'east o'Rie 641 Double Church Road and 1355'west of South Warrior Drive fire Marshal Comments: -FREDERICK COUNTY FIRE MARSHAL USE ONLY- Date Rt;ceived Review Number 1 2 3 4 5 (circle one) Date Reviewed Revision Required Date Apnroved Signature& Date: _ ' 7-2301— ** Please Return Form to Applicant** MAR ] 9 7-020 2 r` LO Frederick County Fire and Rescue Department Office of the Fire Marshal 1080 Coverstone Drive Winchester, VA 22602 Phone., 540-665-6350 Fax: 540-678-4739 fmo@fcva.us Plan Rovlew Master Development Status: Approved Business Name Fairfax Downs Fairfax Downs Fairfax Hike Stephens City, Virginia 22655 Engineering Firm Printed Date: 03125/2420 Greenway Engineering General Information Received Date: 03119/2020 Occupancy Type: Review Begin Date: 03/24/2020 Property Use: Review End Date: 03/24/2020 Activity Number: 103BJ045 Hours: 1.5000 Review Cause: New Construction Activity Details Project Name Single Family Homes Comments: Fire lanes ano associated signage may be indlcaled on subdivision pian in lieu of a field inspection as indicated on page 2. a� Adam Hounshell Lieutenant/Assistant Fire Marshal Page 1 of 1 00 TI- LO Niki Adhikusuma From: Amy Feltner <alight@fcva.us> Sent: Thursday, April 2, 2020 2.35 PM To: Niki Adhikusuma Subject: RE: '[External]'RE-'[External]'Fairfax Downs MDP and Fairfax Downs Subdivision The site plan was approved by us. Public Works is going to be more into the Soils reports and such. They also govern the slope stability issues, if there were any. Amy From: Niki Adhikusuma<nadhikusuma@greenwayeng.com] Sent:Thursday, April 02, 2020 2:23 PM To:Amy Feltner<alight@fcva.us> Cc: Bettie Lamberson<blamberson@greenwayeng.com> Subject: '[External)'RE: '[Externaf]'Fairfax Downs MDP and Fairfax Downs.Subdivision Hs Amy, Maximum slope is by the pond at 14'. Thank you for your clarification. Niki From: Bettie Lamberson<blamberson@ pT-eenwayeng.corn> Sent: Thursday,April 2, 2020 2:18 PM To: Niki Adhikusuma<Iladhikusuma@)greenwayenp,.con-> Subject: '[External]'Fairfax Downs MDP and Fairfax Downs Subdivision Hi Niki, Please see her response below. Thank you, Bettie Bettie Lamberson I Administrative Assistant Winchester,VA i Sterling, VA I Martinsburg.V+N 151 Windy Hill Lane Winchester, VA 22602 Phone: 540 6624185 Fax. 540.722.9528 Webwww.GreenwayEna.corn Email-blambersonpgreenwavena.com f%lli, rAX4i; GREENWAY ENG:N-EERiNG Cl) Disclairner, This email may contain confidentr;:._ ,d pri+rrlegea tnatet,AI for the sale use of the inlended rer+poo)tl',l.Aay review,use,distribution or di cl;:... L0 others is sirrcl.Iy prohit V8d-If you have received this tommanwatIon rn errof,please itiolify lhte sender rrnma=rtla100 tay Ian d delete the message and arty atTa[hrrtents from Your compufef,Thank:you From:Amy Feltner Calight@fcva.us> Sent:Thursday, April 2, 2020 2:06 PM To: Bettie Lamberson<blamberson@greenwayeng.com Subject: RE: '[External]'Fairfax Downs MDP and Fairfax Downs Subdivision It is a statement that is on all site plans. I did not see any slopes exceeding 20`that would require slope stabilization. Was it missed? From: Bettie Lamberson<b]amberson reenwa en .cam] Sent:Thursday,April 02, 2020 1:44 PM To:Amy Feltner<alight(@fcva.us> Cc: Niki Adhikusuma Cnadhikusuma@greenwayeng.com> Subject: '[External]'Fairfax Downs MDP and Fairfax Downs Subdivision Good afternoon Amy, On Sheet 2 of the Comment Response sheet, last sentence reads "Site plat)approved pending receipt of geotechnical soil investigation as required". Are you requesting slope stabilization or something else, please clarify. Thank you, Bettie Lamberson I Administrative Assistant Winchester,VA I Sterling,VA I Martinsburg,VW 151 Windy Hill Lane Winchester.VA 22602 Phone:540.662.4185 Fax-540.722.9528 Web www.GreenwaLEna.cam Email blarnberson(rygreenwayena com 00%1, G R Ire,E NWAY ENG-.NFERING ❑acini nr„ 2 l" C) N 4101 REQUEST FOR MASTED DEVELOPMENT PLAN COMMENTS Frederick County Frederick County Inspections Department Comment Mail to: Hand dcIiver to: R E(7 E D Frederick County Inspections Department Frederick County Inspections Dept. Attn: Building Official 107 North Kent Street, 2nd Floo4.'tA 107 North Kent Street Winchester, Virginia 22601 Fredaii, Winchester.. Virginia 22601 Phone: (540) 665-5650 Public Works& IIIsPuCttons Applicant: it is your responsibility to complete this torn/ as accurately as possible in order to assist the agency with their review.Please attach two(2)conies of the Master Development Plan with this sheet. � Applicant's Name: Greenway Engineering,Inc. Telephone: 540.6624165 Mailing Address: 151 Windy Hill Lane Winchester.VA 22602 vI "A tt}wr Name of development and/or description of the request: Fairfax Dawns-Subdivision,93-Single Family Homes(Detached) Ay Location of Property: � U F RING Rouse 277 Fairfax Pike.1540'east of Rte 641 Double Church Road and 1355'west of South Warrior Drive lit � !' � . Ir Insp ctions Comments: ► -FREDERICK COUNTY INSPECTIONS DEPARTMENT USE ONt,Y- Date Received _3 20zr_ Review Number i 2 3 4 S (circle one) Date Reviewed j�j:j I ,� Revision Required_1i Date Approved Signature& Date: t)ILA" z7 ZOZO ** Please Return Form to Applicant** 20 N Project shall comply with The Virginia Uniform Statewide Building Code(USBC). Dwellings (R-5) shall comply with The Virginia Residential 2015 Codes. Other Codes that apply are the 2015 Virginia Energy. Grade shall be sloped away from foundations a min 6"in 10'. Backwater valves shall be installed on all plumbing fixtures, (subject to back sewer), located below the top elevation of the upstream manhole cover. Dams shall be constructed in sewer trenches where trench slopes to foundations. Common areas shall be accessible and be located on an accessible route. Structures placed on'Wetlands/Ponds require compaction, engineer design, and approval. Engineer Design required on all foundations and/or slabs with greater than S" fill or 24"clean sand/gravel. Fill shall be designed and compacted by a Registered Design Professional Foundations shall be placed on slopes as required per Section R403.1.7. Engineering on slope stability required. The building official is permitted to require an investigation and recommendation of a qualified engineer to demonstrate that the intent of this section has been satisfied. Such an investigation shall include consideration of material, height of slope,slope gradient, load intensity and erosion characteristics of slope material Site plan approved pending receipt of geotechnical soil investigation as required. . 4x' 4' :J Po,A 11 N. i � J ._ ` . Q SASite Plan comments12015tResidendal, Greenway; Fairfax Downs.doc N Randy Kepler From: Bettie Lamberson Sent: Thursday, April 2, 2020 1:47 PM To: Randy Kepler Cc: Niki Adhikusuma Subject: Fairfax Downs MDP Submission and Fairfax Downs Subdivision Submission Attachments: 4429G-Ffx Downs MDP-FC Inspections Comments-032520,pdf: 4429G-TRANS-Fairfax Downs Sub-FC Inspections-1xplans-Com Form-Memo-Atty Ltr-031820.pdf Hi Randy, Attached is the Comment Sheet from Frederick County Building Inspections. Per Niki's request I followed up with Amy Feltner as no Comment Sheet was returned with the Subdivision plans. The Comment Sheet returned applies to Doth the MDP and Subdivision plans. Please see email below. Thank you, Bettie Lamberson I Administrative Assistant Winchester VA I Sterling VA I Martinsbiarg,WV 151 Windy Hill Lane Winchester,VA 22602 Phone: 540.662.4185 Fax:540.722.9528 Web:www.GreenwayEng_com Emailblarnbersofiggreenwayeng.com t -NJ7.%JV ,. , GREENWAY ENG;NEERiNG From: Bettie Lamberson Sent. Thursday,April 2, 2020 11:15 AM To: Niki Adhikusuma <nadhikusuma@greenwayeng.com> Subject: Fairfax Downs MDR Submission and Fairfax Downs Subdivision Submission Hi Niki, I received a follow up call from Amy Fettner at Frederick County Building Inspections in reference to the email below that was sent to Mark Fleet. The attached comment from Mark Fteet will apply to both the Fairfax Downs MDP and Fairfax Down Subdivision. I CO N I will update tracker in the Subdiv,„on File and Comments Folder. Thank you, Bettie Bettie Lamberson 6 Administrative Assistant Winchester,VA I Sterling,VA I Martinsburg.WV 951 Windy Hill Lane Winchester,VA 22602 Phone,540.562.4185 Fax 540.722.9528 Web:www.GreenwayEna.cnm Email: blambersonfa areenwavena.corn +GREENWAY t~T1+113INEERING Di5clarmer:This email may contain tcnhdw_nt,al and privileged miaiefiaf for the idle use of the inttrideii revpienitsl Anv review,use,cYrtii-IbNtion or di.clostue br oth:=rs i s st+ictly pfoh#bAed.If yna have received This"mmtanication in errrrr,please nOtity the tender immediadery bw email and dolelc the iness:i*+c and ally fil> artacd�na�ilrs hard yurar tnrranu!er T1TanF voj. Frorn: Bettie Lamberson Sent:Wednesday,April 1, 2020 2:18 PM To: Mark Fleet<mfleetPfcva.us> Cc: Niki Adhikusuma=nadhikuSLlma@greetlwayenp.corn> Subject: Fairfax Clowns MDP Submission and Fairfax Downs Subdivision Submission Good afternoon Mr. Fleet, We are in receipt of the attached (Fairfax Downs MDP Plan Comment sheet) referencing Review Number#1 with a review date of March 26, 2020. No Subdivision Plan Comment sheet was returned with the Fairfax Downs Subdivision plans. Do the comments apply to both the MDP and Subdivision submissions? Please clarify. Attached is the Fairfax Downs Subdivision Comment sheet if you would be so kindly to complete and return via email. Thank you, Bettie Bettie Lamberson I Administrative Assistant Winchester,VA I Sterling,VA i Martinsburg,M 151 Windy Hill Lane Winchester VA 22602 Phone- 540.662.4185 Fax 540.722.9528 Web:www.GreenwayEng.cam Email: blamberson c,@greenwayenci com 2 N Randy Kepler From: Karen Orndorff <korndorf@fcva.us> Sent: Monday, August 17, 2020 8:33 AM To: Randy Kepler Subject: FW '[External]'RE' Fairfax Downs Master Development Plan Comments Attachments: 4429G - FairfaxDowns MOP - FCPW - GE Response 071020 G£ 5igned.pdf Good Morning Randy, The e-mail 'below was sent to Planning and Development informing them that we approved the MOP. I apologize you should have been sent the same e-mail. Therefore, we approved on July 10, 2020. Please let me know if you have any questions. f Karen Orndorff Administrative Assistant Department of Public Works 540-722-8221 540-578-0682 (fax) **Please visit the Frederick County Pubtic Works website For updated Land Disturbance/VSMP forms effective Jrily 1. 2019** From: Karen Orndorff Sent: Friday, July 10, 20201:58 PM To: Mark Cheran{mcheran@fcva.us>; Candice Perkins<cperkins@fcva.us>;Tyler Klein{tklein@fcva.us> Subject: FW: '[External]'RE: Fairfax Downs Master Development Pian Comments Good Afternoon, The attached response letter will take care of all of our previous comments for the MOP for Fairfax Downs. Please let me know if you have any further questions. Karen Orndorff Administrative Assistant Department of Public Works 540-722-8221 540-678-0682 (fax) **Please visit the Frederick County Public Works website for updated Land Disturbance/VSMP farms effective July 1, t N From: Randy Kepler<rkep1er@greenwayen9.com.> Sent: Friday,July 10, 202012:51 PM To: Karen Orndorff tkorndorf@fcva.us>;Joseph Johnson<iosephJohnson@fcva.us, Cc: bshoemaker@bowman-shoe_maker.com Subject: 'EExternalj'RE: Fairfax Downs Master Development Plan Comments Good afternoon Karen and Joe. Greenway has received Public:Works comments regarding Fairfax Downs MDP and offer the attached response. Please review and approve as appropriate. If any additional questions please let me know. Thanks and hope you all have a great weekend! Randy Randy L. Kepler, PE I Director of Engineering Winchester,VA l Ashburn,VA I Martinsburg,WV 151 Windy Hill Lane Winchester,VA 22602 Phone-540.662.4185 Cell:540.974.0371 Fax:540.722.9528 Web:www.Greenwavr<no.com Email: rkepler@greenwavena.com 3'Cr ��•. GRIEENWAY ZNt:1NF't R'NG Disclaimer:This err,rOl strati c nr,*,r.crsnl crr r r.ial,ru l;,ioi rQei rn,-JH:01 lOr hl!enrled,ecrpieriCsf Anv rte'+E m.use,dr tributioii cr di76osurr trti 0!h t L strictlt ptoNbrted 1' >rl Bei thr ter amir,i +r cr t rr ,,l,lrasE nrtrr, Fender lmn5ed+arelF D,Prodi.and d-lel the me-sSaPe artd air} lily st;r-lrr��t hOnl ypL•r 1-04"Pul.: From: Karen Grndorff CkorndorfEfcva.us> Sent: Monday,June 29, 2020 3:48 PM To: Randy Kepler<rkepler@greenwayen:?.com] Cc: Candice Perkins ccperkins@fcva.us>; Mark Cheran<rncheran@fcva.us7;Tyler Klein <tJdein@fcva.us> Subject: Fairfax Downs Master Development Pian Comments Good Afternoon, I have attached a copy of public works' comments far the subject project. Do not hesitate to contact this office if you have any questions. J Karen arndorff Administrative Assistant Department of Public Works 540-722-8221 540-678-0682 (fax) 2 N f f REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS Frederick Water Comment Mail to: Hand deliver to. Frederick Water Frederick Water Attn: Engineer 315 Tasker Road P.�. Bax 1877 Stephens City, Virginia 22655 Winchester, Virginia 22604 Phone: (540) 868-10151 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach two(2)copies of the Master Development Plan with this sheet. Applicant's Name: Greenway Engineering Telephone: 546-662-4185 Mailing Address: 151 Windy Hill lane Winchester,VA 22662 Name of development and/or description of the request: The project consists of commercial parcels along 8277 and a residential subdivision(singie family detached)with related utilities, road improvements and stormwater collection and management. Location of Property: Route 277 Fairfax Pike. 1,546"East of Route 641 Double Church Road and 1,355°West of South Warrior Drive Fairfax Downs Master Development Plan Frederick Water Comments: Frederick Water offers no comments at this time. A more detained review will be conducted at the time of site plan submission. -FREDERICK WATER USE ONLY- Date Received Review Number 1 0 3 4 5 (circle one) Date Reviewed 5/6/2020 Revision Required No / Date Approved 5/8/20213 Signature&Date: **Please Return Farm to Applicant** 31 ti N Randy Kepler From:. Wayne Lee <Leew@fcpskl2,net> Sent: Monday, October 5, 2020 3:01 PM To: Randy Kepler Subject: Re: Fairfax Downs MDP comment from FCP5 Randy, My apologies. T did not realize you were looking for a response to your East reply. We are satisfied with your reply and will work with you on the site plan to address our concerns. Thanks. Wayne On Mon, Oct S. 2020 at 2.32 PM Randy Kepler crkeplerC@ reenwayen&.com'wrote: Just checking in Wayne on the school's review of this MRP. Could l get a status please? Appreciate it. Randy Randy L. Kepler, PE I Director of Engineering Winchester.VA I Ashburn.VA I Marbn5burrg WV 151 Windy Hill Lane Winchester. VA 22602 Phone: 540 662.4185 Ceil 540.974.0371 Fax 540.722.9528 Web www.Greenwa En .com Email: rkepler(�4reenwayen .corn I 00 N f� Frederick Country Public Schools Planning O;fice Wayne Lee, Coordinator of Planning and[Development leew@fcpskl2.net August 31, 2020 Mr. Randy Kepler Greenway Engineering 151 Windy Hill Lane Winchester,VA 22002 Re: Fairfax Downs Master Development Plan Application Dear Randy: Frederick County Public Schools has reviewed the second submission of the application referenced above, submitted to us on July 27, 2020. We offer the following comments: 1. Atter discussions with VDOT, County Planning, the Sheriff's Office, and the Commonwealth's Attorney, we have determined that it is possible for us to control traffic moving through the Warrior Drive/Berkeley Street intersection with two crossing guards. In order for us to place crossing guards in the intersection, a marked school crossing is needed. While we realize that a master development plan is not necessarily the place for such details, we are asking for a marked school crossing as part of this process. This will address our vehicular safety concern through that intersection. 2. Provision of separate pedestrian facilities at this intersection will address our pedestrian safety concerns at the intersection. Please feel free to contact me at leew@fcpskl2.net or 540-662-3889 x88249 if you have any questions or comments. Sincerely, oi'fl— K Wayne Lee, Jr., ALEP, LEED AP Coordinator of Planning and Development cc: Dr.David Sovine,Superintendent of Schools Mr.Albert Orndorff,Assistant Superintendent for Administration Mr.John Grubbs,Transportation Director Mr.Calvin Davis,Assistant Director of Transportation Mr.John Bishop,Assistant Director,Transportation,Frederick County Planning Mr.John Nelson.Principal,Sherando High Scnoot Mr.Timothy Rhodes,Land Development Engineer,VDOT Lt-Jason Cornwell, Frederick County Sheriffs Office 1415 Amherst Street www,frederick.k12.va.us 540-662-3889 ext_88249 P.O.Box 3508 Winchester.Virginia 22604-2546 rn N REQUEST FOR MASTER DEVELOPMENT PLAN COMMENTS �i Frederick County Public Schools Comment � ,flail to: Hanel deli%er to: Frederick County I'ltblic Schools Administration Buildine Ann: SCh001 Superintendant 1415 Amherst 'Street 1 115 Amherst Street Wilzcllester, Virginia 22601 Winchester, Virginia 22601 I'Ilone: (540) 662-3888 Applicant: It is your responsibility to complete this toren as accurately as possible in order to assist the aLlency witll their review. Please attach one Hj copv of'the Master Development Flan with this silcet- 1 lieant's Nallic: Srewtway Er, incerinq } 540.692-41$5 Malum, Address: 151 Windy Hill Lane.'Amcheste+.VA 226.r2 Winchester.VA 22602 Email: nadhikusuma@greenwayeng.com Name oI'development arid/or description of the request: raw-rax Clowns subawision,93-Single Family t-omes(Cetached! Location of Property: Route 277 Farmer Pike, 1544'west or Route 641 Double Church Road an•j 1355•east of South Warrior Drive I'r113iic Schools Cc+nlnMIlls: t`,I ,(t� ry �- r`✓ •,r �4. } �. d � � 1 �` y�/v�_ ���: .�1 _�•i��'�i.t 'v�� IF il Id •� .•r�,'.� r ,err -*'4 •�` ,�.t ( e"! �-�►j,.r� �- s•' 1•.,., F r�' ew t. / y "'` ► i 1 Y'T rte.. #►;.(!� ��� �4 r:'-4 � r-+ a f i.�arra «� Jr ,. .,�ov r' ,, • •I �e p` Y- •` �sr'� :, ^� i —rL l•' I fir„ �-�'/5 �L. �- _ 4 i.�a�_'.1/` _a �- 1d• � S d• L 4,��r I �.. N I �F '. � s e F r � • I r 'e ,-t- —rr' -' •r.�j �r, :� �;, y��' ����� ice_ � y'. P��.p. �•,f�`-1 _l.Rf!DERICK COU\TY PUBLIC SC 10OLS Lot: om.)'- DatG Received Review Number3 1 .t (circle rnc) Date Reviewed Revision Required / y' s [late. Ap;}ro►ev - _ _ SI�t1'atUrte & Date: • L_ xx lease Return Form to Applicant" 44 C) CO Master Development Plan. No comments required. Comments will be made at site pian submission. M LO Randy Kepler From: Jonathan Turkel <jturkel@fcva.us> Sent: Tuesday, May 5, 2024 1:49 PM To: Randy Kepler Subject: RE: '[Extemal]'RE: '[Externalj'4429G - Fairfax Downs Subdivision- MDP review request Not this MDP, if another is created then we would like the chance to review for comment. Thanks From: Randy Kepler<rkepler@greenwayeng.com? Sent:Tuesday, May 05,20201:37 PM To:Jonathan Turkel<jturkel@fcva.us> Subject: '[External]'RE: '[External]'4429G-Fairfax Downs Subdivision -MDA review request Ok, so no comments anticipated for the MDP? Randy L. Kepler, PE I Director of Engineering Winchester.VA I Sterling.VA I Martinsburg,WV 151 Windy Bili Lane Winchester,VA 22602 Phone: 540.662.4185 Cell 540.974.0371 Fax 540.722.9528 Web:www.GreenwayEng.com Email rkeoler@greenwayengcorn GREEN1NAY From:Jonathan Turkel<iturkel@fcva.us> Sent:Tuesday, May 5, 2020 1:15 PM To: Randy Kepler ErkepIer@preenwayeng.corn> Subject: RE: '[€xternal]'4429G-Fairfax Downs Subdivision- MDP review request Hello Randy, Appreciate you reaching out. In regard to the MDP submitted for Fairfax Dawns, Parks and Recreation will look to review and provide comment at the subdivision site plan phase, unless a new MDP is created. Please let me know if you have any questions, Thanks, Jon Jon Turkel Assistant Director i N Frederick county Parks and Recreation CO 107 N.Kent St. Winchester,VA 22601 iturkel fcua.us 0:(540)722-8300 F:(540)565-9587 From: Randy Kepler rrkepler@greenwayeng,com> Sent:Tuesday, May 05, 2020 9:1.9 AM To:Jonathan Turkel<iturkel@fcva.uS> Subject:'[Fxternall'4429G-Fairfax Downs Subdivision-MDP review request Just checking in Jon on the review of the MDP submitted. Will Parks and Rec. be submitting a response to this project? Thanks for the status update. Randy Randy L. Kepler, PE I Director of Engineering Winchester,VA I Sterling,VA I Martinsburg,WV 151 Windy Hill Lane Winchester,VA 22602 Phone:540.662,4185 Cell:540.974,0371 Fax- 540.722.9528 Web:www.GreenwavEna.com Email-rkepler q eenwaveng.corn GREEN Y ENir}Nf kRING r11h C_lalnl=' - .I LII •i• . . •II i. .. I i I+. .•• .I . . , ii .. , .I I I ....i • .:'ll I n I •i I.:II _ II .. ... i •' I il. lib .. .n .i I i i I' I 1 n ir III. 11•'• I I. 'Ij I I.il I '.. 2 00 c� COSpecial Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www,feva.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street,Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540)+665-6395 Know All Men By These Presents That: Global Headquarters LLC Name of Property OvntcrlApplicant please note: if the property owner/applicant is an entity,the name of the entity should appear above. If multiple persons own the property or are applicants,an executed power of attorney from each owner will be needed PO Box 480 Stephens City,VA 22655-0480 540.869.1800 Mailing Address of Property Owncr/Applicant Telephone Number as owner of,or applicant with respect to,the tract(s)or parcel(s)of land in Frederick County, Virginia,identified by following property identification numbers. 86-A-76,86-A-79,86-A-80,86-A-81,86-A-82 do hereby make,constitute,and appoint: Greenway Engineering.Inc Name of Attorney-In-Fact 151 Windy Hill Lane,Winchester,VA 22602 (540)662-4185 rMailing Address of Attorney-In-Fact Telephone Number to act as my true and lawful attorney-in-fact for and in my name,place,and stead,with the same full power and authority I would have if acting personally,to file and act on my behalf with respect to appli tion with Frederick County,Virginia for the following,for the above identified property: Rezoning ZSubdivision Conditional Use Permit Z Site Plan J Master Development Plan(prelim.or final) F-1 Variance or Zoning Appeal and,further,my attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This appointment shall expire one year from the day that it is signed,or at such sooner time as I otherwise rescind or modify it, Signature Title(if signing on behalf a an entity) • r State of 1C_ � s.- Count yJCity of c 1 To wit: a Notary Public in and for the jurisdiction aforesaid,certify that the person who signed the foreing instrument personally appeared before me and has acknowledged the same befcfe me in the jurisdiction aforesaid this { day of , rr,t :t ,20k`l. My Commission Expires: Notary Publi Registration Number:`� 1 7N01ARY CRUGGS PUBLICG #354353EALTH OF I GINI 23 Board of Supervisors Agenda Item Detail Meeting Date: December 9, 2020 Agenda Section: Planning Commission Business - Other Planning Business Title: DRRC - Floodplain Ordinance Adjustment - Information/Discussion Attachments: BOS12-09-20FloodplainOrdinanceAdjustment.pdf 534 7 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 15 Fax: 540/665-6395 MEMORANDUM TO: Frederick County Board of Supervisors FROM: Candice E. Perkins, AICP, CZA, Assistant Director RE: Discussion—FP Floodplain District Overlay Amendments Chapter 165—Zoning,Part 702 DATE: December 3, 2020 On January 29, 2021 Frederick County will have updated Flood Insurance Rate Maps (FIRMS) from the Federal Emergency Management Agency (FEMA). Flood Insurance Rate Maps are the official community maps that show special flood hazard areas and the risk premium zones. Flood mapping is an important part of the National Flood Insurance Program (NFIP), as it is the basis of the NFIP regulations and flood insurance requirements. FEMA's flood mapping program is called Risk Mapping, Assessment, and Planning, or Risk MAP. FEMA maintains and updates data through flood maps and risk assessments. Most homeowner's insurance does not cover flood damage. Flood insurance is a separate policy that can cover buildings,the contents in a building,or both. Flood insurance is available to property owners in Virginia mostly through the NFIP, which is administered through the Federal Emergency Management Agency (FEMA). While community participation in the NFIP is voluntary, NFIP flood insurance policies are available only when the locality actively manages its floodplain by participating in the NFIR When a community joins the NFIP, the community must ensure that it has adopted a floodplain management ordinance and enforcement procedures that meet NFIP minimums. In return, the federal government makes flood insurance available for residents of that community. As a participating community in the National Flood Insurance Program (NFIP), Frederick County is responsible for making sure that its floodplain management regulations meet or exceed the minimum requirements of the NFIP and the Commonwealth of Virginia. If Frederick County's floodplain ordinance does not meet the minimum requirements, FEMA would not offer flood insurance. When any changes are made or when Flood Insurance Rate Maps (FIRMS) are updated, community floodplain management ordinances also must be revised and updated accordingly. The County's current floodplain ordinance was revised in 2009 and 2014 as directed by the Department of Conservation and Recreation(DCR). In Virginia,the DCR is the manager of the floodplain program and designated coordinating agency of the National Flood Insurance Program(NFIP). DCR provides communities with a model ordinance to serve as a starting point when drafting a floodplain ordinance. The state model floodplain ordinance includes minimum requirements for NFIP participation and highlights higher standards that communities can implement. Communities may adopt additional 535 FP Floodplain Overlay District Discussion—Revisions December 3, 2020 Page 2 higher standards or to draft their own floodplain ordinance that is not based on the model. As Frederick County will have updated Flood Insurance Rate Maps that are effective January 29,2021, revisions to Chapter 165, Part 702 are required per DCR to meet the minimum regulatory standards required in a fully compliant floodplain ordinance. Staff has prepared revisions to Part 702 of the Frederick County Zoning Ordinance,Floodplain Districts as shown in DCR's Model Ordinance. Primary revisions to the Floodplain Districts are as follows: • Revised- Abrogation and Greater Restrictions 702.05 • New section - Jurisdictional Boundary Changes 702.08 • New section -Letters of Map Revision 702.10 • Revised"Elevation and Construction Standards" 702.18 o New section - Accessory Structures 702.18D o Revised- Standards for Manufactured Homes and Recreational Vehicles 702.18E • Revised-Existing Structures in Floodplain Areas —702.20 • Revised—Factors to be considered in granting variances —702.21 • New and revised definitions Staff would note that DCR in their model ordinance points out that in some cases, the minimum standards provide insufficient protection, create a risk of higher than necessary insurance rates, or create a more complex program. In these cases, DCR recommends specific higher standards. The draft ordinance amendment prepared by staff and reviewed by the DRRC and the Planning Commission incorporated one of DCR's higher standards pertaining to the improvement/repair of existing structures in floodplain areas (see page 17 of the draft amendment); this addition is intended to prohibit property owners from trying to split work up to avoid hitting the 50% limit by adding a rolling five year period. The final adopted ordinance is due to DCR by the first part of January 2021. The timeline for this ordinance (past and proposed)is as follows: • August 25, 2020—Notification from DCR received with model ordinance • October 1, 2020 -Draft Frederick County updated FP ordinance sent to DCR for review • October 31, 2020 —Comments received from DCR • November 23, 2020 —DRRC Review • December 2, 2020—Planning Commission Discussion • December 9, 2020—Board of Supervisors Discussion • December 16, 2020 Planning Commission Public Hearing • January 13, 2021 —Board of Supervisors Public Hearing "Note: dates are subject to change Staff Conclusion: The attached document shows the existing ordinance with the proposed changes(with additions shown in bold underlined italics, deletions in strikethrough, and DCR suggested specific higher standards in red). DCR has reviewed the draft ordinance for compliance. The Development Review and 536 FP Floodplain Overlay District Discussion—Revisions December 3, 2020 Page 3 Regulations Committee (DRRC) discussed this item on November 23, 2020 and sent the item to the Planning Commission for discussion. The Planning Commission discussed this item on December 2, 2020 and sent the amendment forward to the Board of Supervisors for discussion. This item is being brought to the Board of Supervisors for information and discussion. It should be noted that while most of the changes are required to maintain a compliant floodplain ordinance, direction is needed on the inclusion of the DCR suggested higher standard for improvements or repairs to existing structures in floodplain areas. Staff is seeking direction from the Board of Supervisors as to whether this item can be sent forward for public hearing. Please contact staff if you have any questions. CEP/ks 537 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) ARTICLE VII OVERLAY DISTRICTS Part 702 - FP Floodplain Districts § 165-702.01. Statutory Authorization and Purpose. This ordinance is adopted pursuant to the authority granted to localities by Va. Code §15.2-2280 and is designed to provide for safety from flood, to facilitate the provision of flood protection, and to protect against loss of life, health, or property from flood. The purpose of these provisions are to prevent the loss of life and property, the creation of health and safety hazards, the disruption of commerce and governmental services, the extraordinary and unnecessary expenditure of public funds for flood protection and relief, and the impairment of the tax base by: A. Regulating uses, activities, and development which, alone or in combination with other existing or future uses, activities, and development, will cause unacceptable increases in flood heights, velocities, and frequencies; B. Restricting or prohibiting certain uses, activities, and development from locating within districts subject to flooding; C. Requiring all those uses, activities, and developments that do occur in flood-prone districts to be protected and/or flood-proofed against flooding and flood damage; and, D. Protecting individuals from buying land and structures which are unsuited for intended purposes because of flood hazards. § 165-702.02. Applicability. These provisions shall apply to all privately and publicly owned lands within the jurisdiction of Frederick County and identified as areas of special flood hazard according to the flood insurance rate map (FIRM) or included in the flood insurance study(FIS)that are that mr, provided to Frederick County by FEMA. § 165-702.03. Compliance and Liability. A. No land shall hereafter be developed and no structure shall be located, relocated, constructed, reconstructed, enlarged, or structurally altered except in full compliance with the terms and provisions of this chapter and any other applicable regulations which apply to uses within the jurisdiction of this chapter. B. The degree of flood protection sought by the provisions of this chapter is considered reasonable for regulatory purposes and is based on acceptable engineering methods of study, but does not imply total flood protection. Larger floods may occur on rare occasions. Flood heights may be increased by man-made or natural causes, such as ice jams and bridge openings restricted by debris. This chapter does not imply that districts outside the floodplain district, or that land uses 1 538 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) permitted within such district, will be free from flooding or flood damages. C. This chapter shall not create liability on the part of Frederick County or any officer or employee thereof for any flood damages that result from reliance on this chapter or any administrative decision lawfully made thereunder. § 165-702.04. Records(Relocated from above) Records of actions associated with administering this ordinance shall be kept on file and maintained by or under the direction of the Floodplain Administrator in perpetuity § 165-702.05. Abrogation and Greater Restrictions. A. To the extent that the provisions are more restrictive, this ordinance supersedes any ordinance currently in effect in flood-prone districts. To the extent that any other existing law or regulation is more restrictive or does not conflict it shall remain in full force and effect. B. These regulations are not intended to repeal or abrogate any existing ordinances including subdivision regulations, zoning ordinances, or building codes. In the event of a conflict between these regulations and any other ordinance, the more restrictive shall govern. § 165-702.06. Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this chapter shall be declared invalid for any reason whatever, such decision shall not affect the remaining portions of this chapter. The remaining portions shall remain in full force and effect;and for this purpose,the provisions of this chapter are hereby declared to be severable. §165-702.07. Administration. A. Designation of the Floodplain Administrator. The Zoning Administrator is hereby appointed to administer and implement these regulations and is referred to herein as the Floodplain Administrator.The Floodplain Administrator may: (1) Do the work themselves. In the absence of a designated Floodplain Administrator,the duties are conducted by the Frederick County Planning Director. (2) Delegate duties and responsibilities set forth in these regulations to qualified technical personnel, plan examiners, inspectors, and other employees. 2 539 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) (3) Enter into a written agreement or written contract with another locality or private sector entity to administer specific provisions of these regulations. Administration of any part of these regulations by another entity shall not relieve the County of its responsibilities pursuant to the participation requirements of the National Flood Insurance Program as set forth in the Code of Federal Regulations at 44 C.F.R. Section 59.22. B. Duties and Responsibilities of the Floodplain Administrator. The duties and responsibilities of the Floodplain Administrator shall include but are not limited to: (1) Review applications for permits to determine whether proposed activities will be located in the Special Flood Hazard Area (SFHA). (2) Interpret floodplain boundaries and provide available base flood elevation and flood hazard information. (3) Review applications to determine whether proposed activities will be reasonably safe from flooding and require new construction and substantial improvements to meet the requirements of these regulations. (4) Review applications to determine whether all necessary permits have been obtained from the Federal, State or local agencies from which prior or concurrent approval is required; in particular, permits from state agencies for any construction, reconstruction, repair, or alteration of a dam, reservoir, or waterway obstruction (including bridges, culverts, structures), any alteration of a watercourse, or any change of the course, current, or cross section of a stream or body of water, including any change to the 100-year frequency floodplain of free-flowing non-tidal waters of the State. (5) Verify that applicants proposing an alteration of a watercourse have notified adjacent communities, the Department of Conservation and Recreation (Division of Dam Safety and Floodplain Management), and other appropriate agencies (VADEQ, US Army Corps of Engineers) and have submitted copies of such notifications to FEMA. subjerA te this lifflitatieR are r.,hR-;.A.xR eR Weed 'RsuraRese Rate Maps as,Geastal Barrier Rese-iree (6) Approve applications and issue permits to develop in flood hazard areas if the provisions of these regulations have been met or disapprove applications if the provisions of these regulations have not been met. (7) Inspect or cause to be inspected, buildings, structures, and other development for which permits have been issued to determine compliance with these regulations or to determine if non-compliance has occurred or violations have been committed. 3 540 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) (8) Review Elevation Certificates and require incomplete or deficient certificates to be corrected. (9) Submit to FEMA, or require applicants to submit to FEMA, data and information necessary to maintain FIRMS, including hydrologic and hydraulic engineering analyses prepared by or for Frederick County,within six months after such data and information becomes available if the analyses indicate changes in base flood elevations. (10) Maintain and permanently keep records that are necessary for the administration of these regulations, including: (a) Flood Insurance Studies, Flood Insurance Rate Maps(including historic studies and maps and current effective studies and maps) and Letters of Map Change; and (b) Documentation supporting issuance and denial of permits, Elevation Certificates, documentation of the elevation (in relation to the datum on the FIRM) to which structures have been floodproofed, other required design certifications, variances, and records of enforcement actions taken to correct violations of these regulations. (11) Enforce the provisions of these regulations, investigate violations, issue notices of violations or stop work orders, and require permit holders to take corrective action. (12) Advise the Board of Zoning Appeals regarding the intent of these regulations and, for each application for a variance, prepare a staff report and recommendation. (13)Administer the requirements related to proposed work on existing buildings: (a) Make determinations as to whether buildings and structures that are located in special flood hazard areas and that are damaged by any cause have been substantially damaged. (b) Make reasonable efforts to notify owners of substantially damaged structures of the need to obtain a permit to repair, rehabilitate,or reconstruct, and prohibit the non-compliant repair of substantially damaged buildings except for temporary emergency protective measures necessary to secure a property or stabilize a building or structure to prevent additional damage. (14) Undertake, as determined appropriate by the Floodplain Administrator due to the circumstances,other actions which may include but are not limited to:issuing press releases, public service announcements, and other public information materials related to permit requests and repair of damaged structures; coordinating with other Federal, State, and local agencies to assist with substantial damage determinations; providing owners of damaged structures information related to the proper repair of damaged structures in special flood hazard areas; and assisting property owners with documentation necessary to file claims for Increased Cost of Compliance coverage under NFIP flood insurance policies. (15) Notify the Federal Emergency Management Agency when the boundaries of Frederick County have been modified and: 4 541 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) (a) Provide a map that clearly delineates the new corporate boundaries or the new area for which the authority to regulate pursuant to these regulations has either been assumed or relinquished through annexation; and (b) If the FIRM for any annexed area includes special flood hazard areas that have flood zones that have regulatory requirements that are not set forth in these regulations, prepare amendments to these regulations to adopt the FIRM and appropriate requirements, and submit the amendments to the governing body for adoption; such adoption shall take place at the same time as or prior to the date of annexation and a copy of the amended regulations shall be provided to Department of Conservation and Recreation (Division of Dam Safety and Floodplain Management) and FEMA. (16) Upon the request of FEMA, complete and submit a report concerning participation in the NFIP which may request information regarding the number of buildings in the SFHA, number of permits issued for development in the SFHA, and number of variances issued for development in the SFHA. (17) It is the duty of the Floodplain Administrator to take into account flood, mudslide and flood- related erosion hazards, to the extent that they are known, in all official actions relating to land management and use throughout the entire jurisdictional area of the County, whether or not those hazards have been specifically delineated geographically (e.g. via mapping or surveying). C. Use and Interpretation of FIRMS. The Floodplain Administrator shall make interpretations,where needed, as to the exact location of special flood hazard areas, floodplain boundaries, and floodway boundaries.The following shall apply to the use and interpretation of FIRMS and data: (1)Where field surveyed topography indicates that adjacent ground elevations: (a)Are below the base flood elevation, even in areas not delineated as a special flood hazard area on the FIRM, the area shall be considered as special flood hazard area and subject to the requirements of these regulations; (b) Are above the base flood elevation and the area is labelled as a SFHA on the FIRM, the area shall be regulated as special flood hazard area, if se iicidi.ated- eR the Fiona unless the applicant obtains a Letter of Map Change that removes the area from the SFHA. (2) In FEMA-identified special flood hazard areas where base flood elevation and floodway data have not been identified and in areas where FEMA has not identified SFHAs, any other flood hazard data available from a Federal, State, or other source shall be reviewed and reasonably used. (3) Base flood elevations and designated floodway boundaries on FIRMS and in Flood Insurance Studies shall take precedence over base flood elevations and floodway boundaries by any 5 542 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) other sources if such sources show reduced floodway widths and/or lower base flood elevations. (4) Other sources of data shall be reasonably used if such sources show increased base flood elevations and/or larger floodway areas than are shown on FIRMS and in Flood Insurance Studies. (5) If a Preliminary Flood Insurance Rate Map and/or a Preliminary Flood Insurance Study has been provided by FEMA: (a) Upon the issuance of a Letter of Final Determination by FEMA, the preliminary flood hazard data shall be used and shall replace the flood hazard data previously provided from FEMA for the purposes of administering these regulations. (b) Prior to the issuance of a Letter of Final Determination by FEMA, the use of preliminary flood hazard data shall be deemed the best available data pursuant to § 165-702.11C(3). and used where no base flood elevations and/or floodway areas are provided on the effective FIRM. (c) Prior to issuance of a Letter of Final Determination by FEMA,the use of preliminary flood hazard data is permitted where the preliminary base flood elevations or floodway areas exceed the base flood elevations and/or designated floodway widths in existing flood hazard data provided by FEMA. Such preliminary data may be subject to change and/or appeal to FEMA. § 165-702.08. Jurisdictional Boundary Changes. A. The County floodplain ordinance in effect on the date of annexation shall remain in effect and shall be enforced by the municipality for all annexed areas until the municipality adopts and enforces an ordinance which meets the requirements for participation in the National Flood Insurance Program. Municipalities with existing floodplain ordinances shall pass a resolution acknowledging and accepting responsibility for enforcing floodplain ordinance standards prior to annexation of any area containing identified flood hazards. If the FIRM for any annexed area includes special flood hazard areas that have flood zones that have regulatory requirements that are not set forth in these regulations, the governing body shall prepare amendments to these regulations to adopt the FIRM and appropriate requirements, and submit the amendments to the governing body for adoption;such adoption shall take place at the same time as or prior to the date of annexation and a copy of the amended regulations shall be provided to Department of Conservation and Recreation(Division of Dam Safety and Floodplain Management)and FEMA. B. In accordance with the Code of Federal Regulations,Title 44, Part 59, Subpart B, Section 59.22 (a) (9) (v), all NFIP participating communities must notify the Federal Insurance Administration €ffleFgeRGY MJ aRagemee*_ geR 7 and optionally the State Coordinating Office V4g44a in writing whenever the boundaries of the County have been modified by annexation or the 6 543 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) County has otherwise assumed or no longer has authority to adopt and enforce floodplain management regulations for a particular area. C. In order that all Flood Insurance Rate Maps accurately represent the County's boundaries, a copy of a map of the County suitable for reproduction, clearly delineating the new corporate limits or new area for which the County has assumed or relinquished floodplain management regulatory authority must be included with the notification. § 165-702.09. Submitting Model Backed Technical Data. The County's base flood elevations may increase or decrease resulting from physical changes affecting flooding conditions. As soon as practicable, but not later than six months after the date such information becomes available,the County shall notify the Federal Emergency Management Agency of the changes by submitting technical or scientific data. The County may submit data via a LOMR. Such a submission is necessary so that upon confirmation of those physical changes affecting flooding conditions, risk premium rates and flood plain management requirements will be based upon current data. § 165-702.10. Letters of Map Revision A. When development in the floodplain will cause or causes a change in the base flood elevation, the applicant, including state agencies, must notify FEMA by applying for a Conditional Letter of Map Revision and then a Letter of Map Revision. Examples may include, but are not limited to: (1) Any development that causes a rise in the base flood elevations within the floodway. (2) Any development occurring in Zones Al-30 and AE without a designated floodway, which will cause a rise of more than one foot in the base flood elevation. (3) Alteration or relocation of a stream (including but not limited to installing culverts and bridges)44 Code of Federal Regulations§65.3 and§65.6(a)(12). § 165-702.11. Description of Special Flood Hazard Districts. A. Basis of districts. The various flood hazard districts shall include the Special Flood Hazard Areas. The basis for the delineation of these districts shall be the Flood insurance Study and the Flood Insurance Rate Maps (FIRM) for Frederick County prepared by the Federal Emergency Management Agency, dated January 29, 2021, as any subsequent revisions or amendments thereto. B. Frederick County may identify and regulate local flood hazard or ponding areas that are not delineated on the FIRM. These areas may be delineated on a "Local Flood Hazard Map"using best available topographic data and locally derived information such as flood of record,historic high-water marks, or approximate study methodologies 7 544 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) C. The boundaries of the Special Flood Hazard Areas are established as shown on the FIRM which is declared to be a part of this article and which shall be kept on file at the Frederick County Department of Planning and Development. (1) The Floodway District is in an AE Zone delineated for purposes of this article using the criteria that certain areas within the floodplain must be capable of carrying the waters of the one percent annual chance flood without increasing the water surface elevation of that flood more than one (1) foot at any point. The areas included in this District are specifically defined in Table of the above-referenced Flood Insurance Study and shown on the accompanying Flood Insurance Rate Maps. (a) The following provisions shall apply within the Floodway District of an AE zone: (i) Within any floodway area, no encroachments, including fill, new construction, substantial improvements, or other development shall be permitted unless it has been demonstrated through hydrologic and hydraulic analysis performed in accordance with standard engineering practice that the proposed encroachment will not result in any increase in flood levels within the County during the occurrence of the base flood discharge. Hydrologic and hydraulic analyses shall be undertaken only by professional engineers or others of demonstrated qualifications, who shall certify that the technical methods used correctly reflect currently accepted technical concepts. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Floodplain Administrator. Development activities which increase the water surface elevation of the base flood may be allowed, provided that the applicant first applies — with Frederick County's endorsement —for a Conditional Letter of Map Revision (CLOMR), and receives the approval of the Federal Emergency Management Agency. If §165-702.11C is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of§ 165-702.16 through § 165-702.20. (ii)The placement of manufactured homes(mobile homes) is prohibited,except in an existing manufactured home (mobile home) park or subdivision. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring, elevation, and encroachment standards are met. (2) The AE, or AH Zones on the FIRM accompanying the FIS shall be those areas for which one-percent annual chance flood elevations have been provided and the floodway has not been delineated. The following provisions shall apply within an AE or AH zone where FEMA has provided base flood elevations: 8 545 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) a. Until a regulatory floodway is designated, no new construction, substantial improvements, or other development (including fill) shall be permitted within the areas of special flood hazard, designated as Zones Al-30 and AE or AH on the FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot at any point within Frederick County. b. Development activities in Zones Al-30 and AE or AH, on the Frederick County FIRM which increase the water surface elevation of the base flood by more than one foot may be allowed, provided that the applicant first applies—with Frederick County's endorsement—for a Conditional Letter of Map Revision, and receives the approval of the Federal Emergency Management Agency. (3) The A Zone on the FIRM accompanying the FIS shall be those areas for which no detailed flood profiles or elevations are provided, but the one percent annual chance floodplain boundary has been approximated. For these areas,the following provisions shall apply: a) The Approximated Floodplain District shall be that floodplain area for which no detailed flood profiles or elevations are provided, but where a one "URGIFed (199- ye�percent annual chance floodplain boundary has been approximated.Such areas are shown as Zone A on the maps accompanying the FIS. For these areas, the base flood elevations and floodway information from Federal,State,and other acceptable sources shall be used, when available. Where the specific one percent annual chance flood elevation cannot be determined for this area using other sources of data, such as the U. S. Army Corps of Engineers Floodplain Information Reports, U. S. Geological Survey Flood-Prone Quadrangles, etc., then the applicant for the proposed use, development and/or activity shall determine this base flood elevation. For development proposed in the approximate floodplain the applicant must use technical methods that correctly reflect currently accepted ^ems teesh..;,.. l eeRr=epts practices, such as point on boundary, high water marks, or detailed methodologies hydrologic and hydraulic analyses. Studies, analyses, computations,etc.,shall be submitted in sufficient detail to allow a thorough review by the Floodplain Administrator. b) The Floodplain Administrator reserves the right to require a hydrologic and hydraulic analysis for any development. When such base flood elevation data is utilized, the lowest floor shall be elevated to or above the base flood level no lower than one(1) foot above the base flood elevation. c) During the permitting process,the Floodplain Administrator shall obtain: i. The elevation of the lowest floor (in relation to mean sea level), including the basement, of all new and substantially improved structures; and, ii. If the structure has been flood-proofed in accordance with the requirements of 9 546 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) this article,the elevation (in relation to mean sea level) to which the structure has been flood-proofed. d) Base flood elevation data shall be obtained from other sources or developed using detailed methodologies comparable to those contained in a FIS for subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions) that exceed fifty lots or five acres, whichever is the lesser. (4) The AO Zone on the FIRM accompanying the FIS shall be those areas of shallow flooding identified as AO on the FIRM. For these areas,the following provisions shall apply: a. All new construction and substantial improvements of residential structures shall have the lowest floor, including basement, elevated to or above the flood depth specified on the FIRM,above the highest adjacent grade at least as high as the depth number specified in feet on the FIRM. If no flood depth number is specified, the lowest floor, including basement, shall be elevated no less than two feet above the highest adjacent grade. b. All new construction and substantial improvements of non-residential structures shall: 1) Have the lowest floor, including basement,elevated to or above the flood depth specified on the FIRM, above the highest adjacent grade at least as high as the depth number specified in feet on the FIRM. If no flood depth number is specified, the lowest floor, including basement, shall be elevated at least two feet above the highest adjacent grade; or, 2) Together with attendant utility and sanitary facilities be completely flood- proofed to the specified flood level so that any space below that level is watertight with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. c. Adequate drainage paths around structures on slopes shall be provided to guide floodwaters around and away from proposed structures. § 165-702.12. Overlay Concept.(Moved to be a standalone section) A. The Floodplain Districts described above shall be overlays to the existing underlying districts as shown on the Official Zoning Ordinance Maps, and as such, the provisions for the floodplain districts shall serve as a supplement to the underlying district provisions. B. IA.Ihp-„ thpr„ happ Rs to be If there is any conflict between the provisions or requirements of any of the Floodplain Districts and those of any underlying district, those pertaining to the floodplain districts shall apply. 10 547 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) C. In the event that any provision concerning a floodplain district is declared inapplicable as a result of any legislative or administrative actions or judicial discretion, the basic underlying district provisions shall remain applicable. § 165-702. 13. Flood Insurance Rate Map. The boundaries of the Special Flood Hazard Area and Floodplain Districts are established as shown on the Flood Insurance Rate Map,which are by reference made a part of this chapter and which shall be kept on file at the Frederick County offices. § 165-702.14. District Boundary Changes. The delineation of any of the floodplain districts may be revised by Frederick County where natural or man-made changes have occurred and/or more detailed studies conducted or undertaken by the United States Army Corps of Engineers or other qualified agency or individual documenting the necessity for such change. However, prior to any such change, approval must be obtained from the Federal Emergency Management Agency. A completed LOMR is a record of this approval. § 165-702.15. Interpretation of District Boundaries. Initial interpretations of the boundaries of the Floodplain Districts shall be made by the Zoning Administrator. Should a dispute arise concerning the boundaries of any of the Districts, the Board of Zoning Appeals shall make the necessary determination. The person questioning or contesting the location of the District boundary shall be given a reasonable opportunity to present his case to the Board and to submit his own technical evidence if he so desires. § 165-702.16. Permit and Application Requirements. A. Permit Requirement. All deYeI9PRgeRt .,Rd/E)F ..-+rue-+;,... arAiviti,.- All uses, activities, and development occurring within any floodplain district, including placement of manufactured homes, shall be undertaken only upon the issuance of a permit. Such development a .,esti.,;+;,,.- shall be undertaken only in strict compliance with the provisions of this chapter and with all other applicable codes and regulations, as amended, such as the Virginia Uniform Statewide Building Code (VA USBC), the Frederick County Zoning and Subdivision Ordinances and the Erosion and Sediment Control Ordinance. Prior to the issuance of any such permit, the Zoning Administrator shall require all applications to include compliance with all applicable State and Federal laws. Under no circumstances shall any use, activity, development and/or construction activities adversely affect the capacity of the channels or floodways of any watercourse, drainage ditch, or any other drainage facility or system. 1. In circumstances where a permit is not required, all development and/or construction activities occurring within any floodplain district shall be undertaken only upon approval by the Zoning Administrator. B. Site Plans and Permit Applications. All applications for development within any floodplain district 11 548 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) and all building permits issued for the floodplain shall incorporate the following information: 1. The elevation of the Base Flood at the site. 2. For structures to be elevated,the elevation of the lowest floor (including basement). 3. For structures to be flood-proofed (non-residential only),the elevation to which the structure will be flood-proofed. 4. Topographic information showing existing and proposed ground elevations. § 165-702. 17. General Standards. The following provisions shall apply to all permits: A. New construction and substantial improvements shall be according to the VA USBC,and anchored to prevent flotation, collapse or lateral movement of the structure. B. Manufactured homes shall be anchored to prevent flotation, collapse, or lateral movement. Methods of anchoring may include, but are not limited to, use of over-the-top or frame ties to ground anchors. This standard shall be in addition to and consistent with applicable state requirements for resisting wind forces. C. New construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. D. New construction or substantial improvements shall be constructed by methods and practices that minimize flood damage. E. Electrical, heating, ventilation, plumbing, air conditioning equipment and other service facilities, including duct work, shall be designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. F. New and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system. G. New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters. H. On-site waste disposal systems shall be located and constructed to avoid impairment to them or contamination from them during flooding. In addition to provisions A— H above, in all special flood hazard areas,the additional provisions shall apply: 12 549 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) the PF9YiSi9RS 9f this GhapteF, Shall be _,Rd_P_.r*akP_.R t-;Rly if Said RqR 6949FRqity mr-, Rt-;* f,_,r*he_.re4-, I. Prior to any proposed alteration or relocation of any channels or of any watercourse, stream,etc., within this jurisdiction a permit shall be obtained from the U. S. Corps of Engineers, the Virginia Department of Environmental Quality, and the Virginia Marine Resources Commission (a joint permit application is available from any of these organizations). Furthermore, in riverine areas, notification of the proposal shall be given by the applicant to all affected adjacent jurisdictions, the Department of Conservation and Recreation (Division of Dam Safety and Floodplain Management),other required agencies, and the Federal Emergency Management Agency. J. The flood carrying capacity within an altered or relocated portion of any watercourse shall be maintained. § 165-702.18. Elevation and Construction Standards. In all special flood hazard areas where base flood elevations have been provided in the Flood Insurance Study or generated by a certified professional according to §165-702.11C, the following provisions shall apply: A. Residential Construction. New construction or substantial improvement of any residential structure(including manufactured homes)in Zones Al-30,AE,AH,and A with detailed base flood elevations shall have the lowest floor, including basement, elevated no lower than one (1) foot above the base flood elevation. B. Non-Residential Construction New construction or substantial improvement of any commercial, industrial, or non- residential building (or manufactured home) shall have the lowest floor, including basement, elevated to no lower than one (1)foot above the base flood elevation. 2. BuildiRgs lec=ted i^ all ^, ;;Rd AF Non-residential buildings located in all Al-30, AE, and AH zones may be flood-proofed in lieu of being elevated provided that all areas of the building components below the elevation corresponding to the BFE plus one foot are water tight with walls substantially impermeable to the passage of water, and use structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered professional engineer or architect shall certify that the standards of this subsection are satisfied. C. Space Below the Lowest Floor In zones A, AE, AH, AO, and Al-A30, fully enclosed areas, of new construction or substantially improved structures, which are below the regulatory flood protection elevation shall: 13 550 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) 1. Not be designed or used for human habitation, but shall only be used for parking of vehicles, building access, or limited storage of maintenance equipment used in connection with the premises. Access to the enclosed area shall be the minimum necessary to allow for parking of vehicles (garage door) or limited storage of maintenance equipment (standard exterior door), or entry to the living area (stairway or elevator). 2. Be constructed entirely of flood resistant materials below the regulatory flood protection elevation; 3. Include measures to automatically equalize hydrostatic flood forces on walls by allowing for the entry and exit of floodwaters. To meet this requirement, the openings must either be certified by a professional engineer or architect or meet the following minimum design criteria: a. Provide a minimum of two openings on different sides of each enclosed area subject to flooding. b. The total net area of all openings must be at least one(1)square inch for each square foot of enclosed area subject to flooding. c. If a building has more than one enclosed area, each area must have openings to allow floodwaters to automatically enter and exit. d. The bottom of all required openings shall be no higher than one (1) foot above the adjacent grade. e. Openings may be equipped with screens, louvers, or other opening coverings or devices, provided they permit the automatic flow of floodwaters in both directions. f. Foundation enclosures made of flexible skirting are not considered enclosures for regulatory purposes, and, therefore, do not require openings. Masonry or wood underpinning, regardless of structural status, is considered an enclosure and requires openings as outlined above. D. Accessory structures 1. Accessory structures in the SFHA shall comply with the elevation requirements and other requirements of§165-702.188 or, if not elevated or dry floodproofed,shall: a. Not be used for human habitation; b. Be limited to no more than 600 square feet in total floor area; c. Be useable only for parking of vehicles or limited storage; d. Be constructed with flood damage-resistant materials below the base flood elevation; 14 551 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) e. Be constructed and placed to offer the minimum resistance to the flow of floodwaters; f. Be anchored to prevent flotation; g. Have electrical service and mechanical equipment elevated to or above the base flood elevation; h. Shall be provided with flood openings which shall meet the following criteria: i. There shall be a minimum of two flood openings on different sides of each enclosed area; if a building has more than one enclosure below the lowest floor, each such enclosure shall have flood openings on exterior walls. ii. The total net area of all flood openings shall be at least 1 square inch for each square foot of enclosed area (non-engineered flood openings), or the flood openings shall be engineered flood openings that are designed and certified by a licensed professional engineer to automatically allow entry and exit of floodwaters; the certification requirement may be satisfied by an individual certification or an Evaluation Report issued by the ICC Evaluation Service, Inc. W. The bottom of each flood opening shall be 1 foot or less above the higher of the interior floor or grade, or the exterior grade, immediately below the opening. iv. Any louvers, screens or other covers for the flood openings shall allow the automatic flow of floodwaters into and out of the enclosed area. E. Standards for Manufactured Homes and Recreational Vehicles 1. In zones A, AE, AH, and AO, all manufactured homes placed, or substantially improved, on individual lots or parcels, ;R ,,.,p.,...-;eRs to existiRg w,aRufae-s ,red h,...,,, PaFl(S,..-.-„_h,_;.,;.-;,."", of a fleed, must meet all the requirements for new construction, including the elevation and anchoring requirements in § 165-702.11 through § 165-702.17. a- 15 552 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) fI9tatm9R 911apSe and m Rt 2 All recreational vehicles placed on sites must either: d. Be on the site for fewer than 180 consecutive days,be fully licensed and ready for highway use (a recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices and has no permanently attached additions); or, e. Meet all the requirements for manufactured homes in § 165-702.18E(1). § 165-702.19. Standards for Subdivision Proposals. A. All subdivision proposals shall be consistent with the need to minimize flood damage; B. All subdivision proposals shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize flood damage; C. All subdivision proposals shall have adequate drainage provided to reduce exposure to flood hazards. D. In A Zones, Base flood elevation data shall be obtained from other sources or developed using detailed methodologies, hydraulic and hydrologic analysis, comparable to those contained in a Flood Insurance Study for subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions) that exceed fifty lots or five acres, whichever is the lesser. s1fig;9247. Design +, rka c,,r utalatapl; and facalatap.- n•.-+. c#.r, vi-ss,-Fczr. C- All damages.. 16 553 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) P All R Fn a Fn § 165-702.20. Existing Structures in Floodplain Areas. Aa structure or use of a structure or premises must be brought into conformity with these provisions when it is changed, repaired, or improved unless one of the following exceptions is established before the change is made: , A. The floodplain manager has determined that: 1. Change is not a substantial repair or substantial improvement AND 2. No new square footage is being built in the floodplain that is not complaint AND 3. No new square footage is being built in the floodway AND 4. The change complies with this ordinance and the VA USBC AND 5. The change, when added to all the changes made during a rolling 5-year period does not constitute 50%of the structure's value. DCR Explanation: This cumulative change requirement is a recommended higher standard. DCR has found that not having a time period for cumulative change can lead to people trying to split work up to avoid hitting the 50% limit which puts the community in a difficult place with enforcement and increases administrative burdens.) B. The changes are required to comply with a citation for a health or safety violation. C. The structure is a historic structure and the change required would impair the historic nature of the structure. 17 554 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) „f +.- ..,-..-i.,,+. al-P rhalicnA..f..rm*A+ti„yin i icor and/eF use, FegaFdless ef its R a fleedplamn area tA- an P_XtP_.Rt A_.r arneuRt ef fifty (5494 PeFr=eRt 9F Rq9re 84 its, fflarkp_*yal-He shall be _,Rd_P_.r*akeR qRly mR fUll r=9RqpImaRr=e With this r=haptef § 165-702.21. Factors to be considered in granting variances. A. Variances shall be issued only upon (i) a showing of good and sufficient cause, (ii) after the Board of Zoning Appeals has determined that failure to grant the variance would result in exceptional hardship to the applicant, and (iii) after the Board of Zoning Appeals has determined that the granting of such variance will not result in (a) unacceptable or prohibited increases in flood heights, (b) additional threats to public safety, (c) extraordinary public expense; and will not (d) create nuisances, (e) cause fraud or victimization of the public, or (f) conflict with local laws or ordinances. B. While the granting of variances generally is limited to a lot size less than one-half acre, deviations from that limitation may occur. However, as the lot size increases beyond one-half acre, the technical justification required for issuing a variance increases. Variances may be issued by the Board of Zoning Appeals for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, in conformance with the provisions of this section. C. Variances may be issued for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that the criteria of this section are met, and the structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety. D. In passing upon applications for variances, the Board of Zoning Appeals shall satisfy all relevant factors and procedures specified in other sections of this chapter and consider the following additional factors: 1. The danger to life and property due to increased flood heights or velocities caused by encroachments. No variance shall be granted for any proposed use, development or activity within any Floodway District that will cause any increase in the eRe h1_1R_Fe-d YeaF f'99d PlewatieR one percent(1%)chance flood elevation. 2. The danger that materials may be swept on to other lands or downstream to the injury of others. 3. The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination and unsanitary conditions. 18 555 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) 4. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owners. 5. The importance of the services provided by the proposed facility to the County. 6. The requirements of the facility for a waterfront location. 7. The availability of alternative locations not subject to flooding for the proposed use. 8. The compatibility of the proposed use with existing development and development anticipated in the foreseeable future. 9. The relationship of the proposed use to the Comprehensive Plan and floodplain management program for the area. 10. The safety of access by ordinary and emergency vehicles to the property in time of flood. 11. he expected heights,velocity,duration, rate of rise and sediment transport of the floodwaters expected at the site. 12. design of the—stri-,Et re.—The historic nature of a structure. Variances for repair or rehabilitation of historic structures may be granted upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. 13. Such other factors which are relevant to the purposes of this article. 14. No variance shall be granted for an accessory structure exceeding 600 square feet. E. The Board of Zoning Appeals may refer any application and accompanying documentation pertaining to any request for a variance to the County Engineer or other qualified person or agency for technical assistance in evaluating the proposed project in relation to flood heights and velocities, and the adequacy of the plans for flood protection and other related matters. F. Variances shall be issued only after the Board of Zoning Appeals has determined that the granting of such will not result in:a,aeeeptable 9F pFehibited iRcsrcases-HiR fleed heights,ad-d-itieRarthreais viC Mr t 9rrvf he iavnc-vr Fmvcailc'rdv ce. (a) unacceptable or prohibited increases in flood heights, (b) additional threats to public safety, (c) extraordinary public expense;and will not(d)create nuisances, (e)cause fraud or victimization of the public, or(f)conflict with local laws or ordinances. 19 556 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) G. Variances shall be issued only after the Board of Zoning Appeals has determined that the variance will be the minimum required to provide relief. H. The Board of Zoning Appeals shall notify the applicant for a variance, in writing,that the issuance of a variance to construct a structure below the^ e-hued-red- yeaF fleed elev t.e., ..—o o�+h one percent(1%)chance flood elevation(a)increases the risks to life and property and(b)will result in increased premium rates for flood insurance. I. A record shall be maintained of the above notification as well as all variance actions, including justification for the issuance of the variances. Any variances which are issued shall be noted in the annual or biennial report submitted to the Federal Insurance Administrator. § 165-702.22. Penalties for Violations. A. Any person who fails to comply with any of the requirements or provisions of this article or directions of the Zoning Administrator or any authorized employee of Frederick County shall be guilty of a misdemeanor and subject to the penalties outlined in §165-101.08 of this Chapter. The VA USBC addresses building code violations and the associated penalties in Section 104 and Section 115. B. In addition to the above penalties, all other actions are hereby reserved, including an action in equity for the proper enforcement of this article. The imposition of a fine or penalty for any violation of, or noncompliance with, this article shall not excuse the violation or noncompliance or permit it to continue;and all such persons shall be required to corrector remedy such violations or noncompliances within a reasonable time. Any structure constructed, reconstructed,enlarged, altered or relocated in noncompliance with this article may be declared by Frederick County to be a public nuisance and abated as such. Flood insurance may be withheld from structures constructed in violation of this article. ARTICLE I GENERAL PROVISIONS,AMENDMENTS,AND CONDITIONAL USE PERMITS Part 101—General Provisions §165-101.02. Definitions and word usage. APPURTENANT OR ACCESSORY STRUCTURE-A non-residential structure which is on the same parcel of Property as the principal structure and the use of which is incidental to the use of the principal structure. Accessory structures are not to exceed 600 square feet. BASE FLOOD -The flood having a one percent chance of being equaled or exceeded in any given year. BASE FLOOD ELEVATION (BFE)—The water surface elevations of the base flood,that is,the flood level that has a one percent or greater chance of occurrence in any given year. The water surface elevation of the 20 557 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) base flood in relation to the datum specified on the County's Flood Insurance Rate Map. For the purposes of this ordinance,the base flood is the 1%annual chance flood. BASEMENT-Any area of the building having its floor sub-grade (below ground level) on all sides. BOARD OF ZONING APPEALS-A Board whose members are appointed by the Circuit Court for the express purpose of considering and acting on variances and zoning appeals. DEVELOPMENT-Any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation, drilling storage of equipment or materials. ELEVATED BUILDING -A non-basement building built to have the lowest floor elevated above the ground level by means of fill, solid foundation perimeter walls, pilings, or columns (posts and piers). ENCROACHMENT-With respect to a floodplain an encroachment shall be the advance or infringement of uses, plant growth, fill, excavation, buildings, permanent structures or development into a floodplain, which may impede or alter the flow capacity of a floodplain. EXISTING CONSTRUCTION - Structures for which the "start of construction" commenced before the effective date of the FIRM or before January 1, 1975 for FIRMS effective before that date. "Existing construction" may also be referred to as "existing structures" and"pre-FIRM." EXISTING MANUFACTURED HOME PARK OR SUBDIVISION -A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by the County. EXPANSION TO AN EXISTING MANUFACTURED HOME PARK OR SUBDIVISION - The preparation of additional sites by the construction of facilities for servicing the lots on which the manufacturing homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). FLOOD OR FLOODING 1. A general or temporary condition of partial or complete inundation of normally dry land areas from: a. The overflow of inland or tidal waters; or, b. The unusual and rapid accumulation or runoff of surface waters from any source. C. Mudflows which are proximately caused by flooding as defined in paragraph (1)(b) of this definition and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. 2. The collapse or subsistence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by 21 558 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) a severe storm, or by an unanticipated force of nature such as flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding as defined in paragraph 1 (a) of this definition. FLOOD INSURANCE RATE MAP (FIRM) — An official map of the County on which the FleedplaiR Federal Emergency Management Agency has delineated both the special hazard areas and the risk premium zones applicable to the community.A FIRM that has been made available digitally is called a Digital Flood Insurance Rate Map(DFIRM). FLOOD INSURANCE STUDY (FIS) — A report by FEMA that examines, evaluates and determines A+R +;,.. aiwatm,... .,..,_ ,_„+,,.-...iRa ;, . 9-f flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudflow and/or flood-related erosion hazards. FLOODPLAIN OR FLOOD-PRONE AREA-Any land area susceptible to being inundated by water from any source. FLOODPROOFING—Any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property,water and sanitary facilities, structures and their contents. FLOODWAY - The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot at any point within the community. FREEBOARD - A factor of safety usually expressed in feet above a flood level for purposes of floodplain management. "Freeboard"tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such as wave action, bridge openings, and the hydrological effect of urbanization in the watershed. FUNCTIONALLY DEPENDENT USE-A use which cannot perform its intended purpose unless it is located or carried out in close proximity to water. This term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and shipbuilding and ship repair facilities,but does not include long-term storage or related manufacturing facilities. HIGHEST ADJACENT GRADE —The highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. HISTORIC STRUCTURE -Any structure that is: 1. listed individually in the National Register of Historic Places(a listing maintained by the Department of Interior)or preliminarily determined bythe Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 22 559 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) 3. individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or, 4. individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: a. By an approved state program as determined by the Secretary of the Interior; or, b. Directly by the Secretary of the Interior in states without approved programs. HYDROLOGIC AND HYDRAULIC ENGINEERING ANALYSIS—Analyses performed by a licensed professional engineer, in accordance with standard engineering practices that are accepted by the Virginia Department of Conservation and Recreation and FEMA, used to determine the base flood, other frequency floods, flood elevations,floodway information and boundaries, and flood profiles. LETTERS OF MAP CHANGE (LOMC) -A Letter of Map Change is an official FEMA determination, by letter, that amends or revises an effective Flood Insurance Rate Map or Flood Insurance Study. Letters of Map Change include: 1. LETTER OF MAP AMENDMENT (LOMA): An amendment based on technical data showing that a property was incorrectly included in a designated special flood hazard area. A LOMA amends the current effective Flood Insurance Rate Map and establishes that a Land as defined by meets and bounds or structure is not located in a special flood hazard area. 2. LETTER OF MAP REVISION (LOMR): A revision based on technical data that may show changes to flood zones, flood elevations, floodplain and floodway delineations, and planimetric features. A Letter of Map Revision Based on Fill (LOMR-F), is a determination that a structure or parcel of land has been elevated by fill above the base flood elevation and is, therefore, no longer exposed to flooding associated with the base flood. In order to qualify for this determination,the fill must have been permitted and placed in accordance with the County's floodplain management regulations. 3. CONDITIONAL LETTER OF MAP REVISION (CLOMR): A formal review and comment as to whether a proposed flood protection project or other project complies with the minimum NFIP requirements for such projects with respect to delineation of special flood hazard areas. A CLOMR does not revise the effective Flood Insurance Rate Map or Flood Insurance Study. LOWEST ADJACENT GRADE- the lowest natural elevation of the ground surface next to the walls of a structure. LOWEST FLOOR -The lowest floor of the lowest enclosed area (including basement). An unfinished or flood-resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided,that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Federal Code 44CFR§60.3. MOBILE OR MANUFACTURED HOME —A structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities. For floodplain management purposes the term "manufactured home"also includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days. ER+.-.wpl .. r ."+ "�r••f idth 40 "edy feet Ar mere 23 560 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) FeqWiFed tilitiP MOBILE OR MANUFACTURED HOME PARK OR SUBDIVISION -A parcel (or contiguous parcels) of land or a subdivision divided into two or more manufactured home lots for rent or sale. MEAN SEA LEVEL—for purposes of the National Flood Insurance Program, the National Geodetic Vertical Datum (NGVD) of 1929 or the North American Vertical Datum (NAVD) of 1988 to which base flood elevations shown on a community's FIRM are referenced. NEW CONSTRUCTION - For the purposes of determining insurance rates, structures for which the "start of construction" commenced on or afterJanuaryx, 2021, and includes any subsequent improvements to such structures. For floodplain management purposes,new construction means structures for which start of construction commenced on or after the effective date of a floodplain management regulation adopted by the County and includes any subsequent improvements to such structures. MANUFACTURED HOME PARK OR SUBDIVISION -a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. POST-FIRM STRUCTURES -A structure for which construction or substantial improvement occurred on or after January 29, 2021. PRE-FIRM STRUCTURES-A structure for which construction or substantial improvement occurred before January 29, 2021. RECREATIONAL VEHICLE -A vehicle which is: A. Built on a single chassis; B. Four hundred square feet or less when measured at the largest horizontal projection; C. Designed to be self-propelled or permanently towable by a light-duty truck; and D. Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational camping,travel or seasonal use. REPETITIVE LOSS STRUCTURE — A building covered by a contract for flood insurance that has incurred flood-related damages on two occasions GIWFiRg in a 10-year period eRdiRg 9R the date of the ,,. eRt f...- in which the cost of the repair, on the average, equaled or exceeded 25 percent of the market value of the structure at the time of each such flood event, and at the time of the second incidence of flood-related damage, the contract for flood insurance contains increased cost of compliance coverage. SEVERE REPETITIVE LOSS STRUCTURE - a structure that: (a) Is covered under a contract for flood 24 561 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) insurance made available under the NFIP,and(b)Has incurred flood related damage-(i)For which 4 or more separate claims payments have been made under flood insurance coverage with the amount of each such claim exceeding$5,000, and with the cumulative amount of such claims payments exceeding $20,000; or(ii) For which at least 2 separate claims payments have been made under such coverage, with the cumulative amount of such claims exceeding the market value of the insured structure. SHALLOW FLOODING AREA—A special flood hazard area with base flood depths from one to three feet where a clearly defined channel does not exist, where the path of flooding is unpredictable and indeterminate, and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. SPECIAL FLOOD HAZARD AREA-The land in the floodplain subject to a one(1%) percent or greater chance of being flooded in any given year as determined in §165-702.11. START OF CONSTRUCTION - The date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement, substantial improvement or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings,the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of the construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. STRUCTURE—For floodplain management purposes,a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. StFWrAWFe, f9F iRsu.-.,^,.e SUBSTANTIAL DAMAGE- Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before-damaged condition would equal or exceed 50%of the market value of the structure before the damage occurred. SUBSTANTIAL IMPROVEMENT - Any reconstruction, rehabilitation, addition or other improvement of a structure, the cost of which equals or exceeds 50% of the market value of the structure before the start of construction of the improvement. This te.-.., ;. �,, r +rue-s+,,resyihi h have ;..,.,irred substantial , .,..,age .,.-dIeSS..f the tWal 9FI(PeFf9F The term does not, however, include either. 1. Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions, or 25 562 DRAFT - FP FLOODPLAIN DISTRICT (11/24/20) 2. Any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as a historic structure. 3. Historic structures undergoing repair or rehabilitation that would constitute a substantial improvement as defined above, must comply with all ordinance requirements that do not preclude the structure's continued designation as a historic structure. Documentation that a specific ordinance requirement will cause removal of the structure from the National Register of Historic Places or the State Inventory of Historic places must be obtained from the Secretary of the Interior or the State Historic Preservation Officer. Any exemption from ordinance requirements will be the minimum necessary to preserve the historic character and design of the structure. VIOLATION - For floodplain management purposes, violation includes the failure of a structure or other development to be fully compliant with the County's flood plain management regulations. A structure or other development without the elevation certificate,other certifications,or other evidence of compliance required in this ordinance is presumed to be in violation until such time as that documentation is provided. WATERCOURSE-A lake, river,creek,stream,wash,channel or other topographic feature on or over which waters flow at least periodically. Watercourse includes specifically designated areas in which substantial flood damage may occur. 26 563 Virginia Department of Conservation and Recreation (July 5, 2017 Version) XV. Example Floodplain Management Ordinance This is an example of an ordinance that could be used by municipalities to comply with the requirements of the Federal Emergency Management Agency's(FEMA)National Flood Insurance Program (NFIP) regulations. Your municipal attorney and engineer should be consulted to make this fit the needs of your community. In using these provisions, certain things must be understood and kept in mind: ➢ These provisions should be modified to reflect the kinds of flooding hazards in your community as well as the community's circumstances, objectives, or policies. ➢ These provisions have been prepared only with the intention of meeting the minimum requirements of the FEMA NFIP regulations and the Virginia Uniform State Building Code (USBC). ➢ The Department of Conservation and Recreation (DCR) suggests that in some cases the minimum standards provide insufficient protection, create a risk of higher than necessary insurance rates, or create a more complex program. In these cases we have recommended specific higher standards or excluded additional complex options. We do this with italics and try to explain why the change is recommended or a provision might require additional attention in a footnote. Local requirements(higher standards)are encouraged, such as those under the Community Rating System (CRS)for example, and are supported by the Federal Emergency Management Agency and DCR. The more restrictive local regulations are recognized as taking precedence over the federal minimum guidelines. ➢ The needs, circumstances, and objectives of communities are diverse and the development of a single model ordinance or set of provisions for use by all is unrealistic to produce and what is provided may be subject to community revisions to meet individualized needs. ➢ This document is a template highlighting minimum requirements a community must have in their ordinance pursuant to federal requirements. You must make certain changes in order for this template to act as a document that meets 44 CFR requirements for your community. Changes required are as follows: o Replace text {community} throughout the document with the name of the community adopting the ordinance. o Add the date of the community's effective Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FIS) to the first paragraph of Article III, Section 3.1.A as indicated. o Adopt, sign and date the ordinance as described in Article VII. If there are any questions concerning these suggested provisions or concerning the National Flood Insurance Program, please contact DCR's Division of Dam Safety and Floodplain Management at (804)371-6095 or the FEMA Region 3 Office at(215) 931-5500. 1 564 Virginia Department of Conservation and Recreation (July 5, 2017 Version) Contents ORDINANCENO. ................................................................................................................. 3 ARTICLE I - GENERAL PROVISIONS....................................................................................... 3 Section 1.1 — Statutory Authorization and Purpose [44 CFR 59.22(a)(2)]................................. 3 Section1.2—Applicability ......................................................................................................... 4 Section 1.3 - Compliance and Liability ...................................................................................... 4 Section 1.4—Records [44 CFR 59.22(a)(9)(iii)]........................................................................ 4 Section 1.5 - Abrogation and Greater Restrictions [44 CFR 60.1(b)] ........................................ 4 Section1.6 - Severability............................................................................................................ 5 Section 1.7 -Penalty for Violations [44 CFR 60.2(e)] ............................................................... 5 ARTICLE II - ADMINISTRATION.............................................................................................. 6 Section 2.1 -Designation of the Floodplain Administrator [44 CFR 59.22(b)]......................... 6 Section 2.2 -Duties and Responsibilities of the Floodplain Administrator [44 CFR 60.3] ....... 6 Section 2.3 -Use and Interpretation of FIRMS [44 CFR 60.3]................................................... 8 Section 2.4 - Jurisdictional Boundary Changes [44 CFR 59.22, 65.3]....................................... 9 Section 2.5 -District Boundary Changes.................................................................................. 10 Section 2.6 - Interpretation of District Boundaries................................................................... 10 Section 2.7— Submitting Model Backed Technical Data [44 CFR 65.3]................................. 10 Section 2.8 —Letters of Map Revision...................................................................................... 10 ARTICLE III - ESTABLISHMENT OF ZONING DISTRICTS................................................. 12 Section 3.1 -Description of Special Flood Hazard Districts [44 CFR 59.1, 60.3]................... 12 Section3.2 - Overlay Concept.................................................................................................. 17 ARTICLE IV -DISTRICT PROVISIONS [44 CFR 59.22, 60.2, 60.3] ...................................... 18 Section 4.1 —Permit and Application Requirements................................................................ 18 Section 4.2 - General Standards................................................................................................ 18 Section 4.3 -Elevation and Construction Standards [44 CFR 60.3] ........................................ 19 Section 4.4 - Standards for Subdivision Proposals................................................................... 23 ARTICLE V—EXISTING STRUCTURES IN FLOODPLAIN AREAS ................................... 24 ARTICLE VI -VARIANCES: FACTORS TO BE CONSIDERED [44 CFR 60.6]................... 25 ARTICLE VII - GLOSSARY [44 CFR 59.1] .............................................................................. 28 ARTICLE VIII—ENACTMENT................................................................................................. 34 2 565 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. THE ZONING ORDINANCE OF {community}VIRGINIA, BY ESTABLISHING FLOODPLAIN DISTRICTS, BY REQUIRING THE ISSUANCE OF PERMITS FOR DEVELOPMENT, AND BY PROVIDING FACTORS AND CONDITIONS FOR VARIANCES TO THE TERMS OF THE ORDINANCES. BE IT ENACTED AND ORDAINED BY THE {community}, Virginia, as follows: ARTICLE I - GENERAL PROVISIONS Section 1.1 — Statutory Authorization and Purpose [44 CFR 59.22(a)(2)1 Va. Code § 15.2-2283 specifies that zoning ordinances shall be for the general purpose of promoting the health, safety, or general welfare of the public and of further accomplishing the objectives of § 15.2-2200 which encourages localities to improve the public health, safety, convenience, and welfare of their citizens. To these ends, flood ordinances shall be designed to provide for safety from flood, to facilitate the provision of flood protection, and to protect against loss of life, health, or property from flood. In accordance with these directed provisions, this ordinance is specifically adopted pursuant to the authority granted to localities by Va. Code § 15.2 - 2280. The purpose of these provisions is to prevent: the loss of life, health, or property, the creation of health and safety hazards, the disruption of commerce and governmental services, the extraordinary and unnecessary expenditure of public funds for flood protection and relief, and the impairment of the tax base by: A. Regulating uses, activities, and development which, alone or in combination with other existing or future uses, activities, and development, will cause unacceptable increases in flood heights, velocities, and frequencies; B. Restricting or prohibiting certain uses, activities, and development from locating within districts subject to flooding; C. Requiring all those uses, activities, and developments that do occur in flood-prone districts to be protected and/or floodproofed against flooding and flood damage; and, D. Protecting individuals from buying land and structures which are unsuited for intended purposes because of flood hazards. 3 566 Virginia Department of Conservation and Recreation (July 5, 2017 Version) Section 1.2—Applicability These provisions shall apply to all privately and publicly owned lands within the jurisdiction of {community} and identified as areas of special flood hazard identified by the communityi or shown on the flood insurance rate map (FIRM) or included in the flood insurance study (FIS) that are provided to the {community} by FEMA. Section 1.3 - Compliance and Liability A. No land shall hereafter be developed and no structure shall be located, relocated, constructed, reconstructed, enlarged, or structurally altered except in full compliance with the terms and provisions of this ordinance and any other applicable ordinances and regulations which apply to uses within the jurisdiction of this ordinance. B. The degree of flood protection sought by the provisions of this ordinance is considered reasonable for regulatory purposes and is based on acceptable engineering methods of study,but does not imply total flood protection. Larger floods may occur on rare occasions. Flood heights may be increased by man-made or natural causes, such as ice j ams and bridge openings restricted by debris. This ordinance does not imply that districts outside the floodplain district or land uses permitted within such district will be free from flooding or flood damages. C. This ordinance shall not create liability on the part of {community} or any officer or employee thereof for any flood damages that result from reliance on this ordinance or any administrative decision lawfully made thereunder. Section 1.4—Records [44 CFR 59.22(a)(9)(iii)] Records of actions associated with administering this ordinance shall be kept on file and maintained by or under the direction of the Floodplain Administrator in perpetuity. Section 1.5 - Abrogation and Greater Restrictions [44 CFR 60.1(b)] To the extent that the provisions are more restrictive, this ordinance supersedes any ordinance currently in effect in flood-prone districts. To the extent that any other existing law or regulation is more restrictive or does not conflict it shall remain in full force and effect. These regulations are not intended to repeal or abrogate any existing ordinances including subdivision regulations, zoning ordinances, or building codes. In the event of a conflict between these regulations and any other ordinance, the more restrictive shall govern. I Communities have the authority and are encouraged to regulate areas known to flood that do not appear in the FIRM or FIS. Even if you have not identified areas of flood risk that are not included in FEMA's products you might want to adopt this higher standard to reserve the option to identify and regulate locally known risk areas. 2 This is a requirement to participate in the NFIP and is more restrictive then the Library of Virginia policy. If these records are not available,there is no way to show that a structure was built in compliance with the regulations at the time. Maintaining these records is the only way the community can show that it has been fairly administering the program. 4 567 Virginia Department of Conservation and Recreation (July 5, 2017 Version) Section 1.6 - Severability If any section, subsection,paragraph, sentence, clause, or phrase of this ordinance shall be declared invalid for any reason whatever, such decision shall not affect the remaining portions of this ordinance. The remaining portions shall remain in full force and effect; and for this purpose, the provisions of this ordinance are hereby declared to be severable. Section 1.7 -Penalty for Violations [44 CFR 60.2(e)] Any person who fails to comply with any of the requirements or provisions of this article or directions of the director of planning or any authorized employee of the {community} shall be guilty of the appropriate violation and subject to the penalties thereof. The VA USBC addresses building code violations and the associated penalties in Section 104 and Section 115. Violations and associated penalties of the Zoning Ordinance of f community} are addressed in Section of the Zoning Ordinance. In addition to the above penalties, all other actions are hereby reserved, including an action in equity for the proper enforcement of this article. The imposition of a fine or penalty for any violation of, or noncompliance with, this article shall not excuse the violation or noncompliance or permit it to continue; and all such persons shall be required to correct or remedy such violations within a reasonable time. Any structure constructed, reconstructed, enlarged, altered or relocated in noncompliance with this article may be declared by the f community} to be a public nuisance and abatable as such. Flood insurance may be withheld from structures constructed in violation of this article.3 3 If this is not a part of the zoning ordinance specific fines and penalties will need to be adopted instead. 5 568 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ARTICLE II-ADMINISTRATION Section 2.1 -Designation of the Floodplain Administrator [44 CFR 59.22(b)] The Floodplain Administrator is hereby appointed to administer and implement these regulations and is referred to herein as the Floodplain Administrator. The Floodplain Administrator may: A. Do the work themselves. In the absence of a designated Floodplain Administrator, the duties are conducted by the {community} chief executive officer. B. Delegate duties and responsibilities set forth in these regulations to qualified technical personnel, plan examiners, inspectors, and other employees. C. Enter into a written agreement or written contract with another community or private sector entity to administer specific provisions of these regulations. Administration of any part of these regulations by another entity shall not relieve the community of its responsibilities pursuant to the participation requirements of the National Flood Insurance Program as set forth in the Code of Federal Regulations at 44 C.F.R. Section 59.22. Section 2.2 -Duties and Responsibilities of the Floodplain Administrator [44 CFR 60.31 The duties and responsibilities of the Floodplain Administrator shall include but are not limited to: A. Review applications for permits to determine whether proposed activities will be located in the Special Flood Hazard Area (SFHA). B. Interpret floodplain boundaries and provide available base flood elevation and flood hazard information. C. Review applications to determine whether proposed activities will be reasonably safe from flooding and require new construction and substantial improvements to meet the requirements of these regulations. D. Review applications to determine whether all necessary permits have been obtained from the Federal, State, or local agencies from which prior or concurrent approval is required; in particular, permits from state agencies for any construction, reconstruction, repair, or alteration of a dam, reservoir, or waterway obstruction (including bridges, culverts, structures), any alteration of a watercourse, or any change of the course, current, or cross section of a stream or body of water, including any change to the 100-year frequency floodplain of free-flowing non-tidal waters of the State. E. Verify that applicants proposing an alteration of a watercourse have notified adjacent communities, the Department of Conservation and Recreation (Division of Dam Safety and Floodplain Management), and other appropriate agencies (VADEQ, USACE), and have submitted copies of such notifications to FEMA. 4 Instead of Floodplain Administrator you can appoint the zoning administrator,town manager or other official who canbe specifically identified here.Floodplain administrator does not always have to be a standalone job,but someone has to have the job. 6 569 Virginia Department of Conservation and Recreation (July 5, 2017 Version) F. Advise applicants for new construction or substantial improvement of structures that are located within an area of the Coastal Barrier Resources System established by the Coastal Barrier Resources Act that Federal flood insurance is not available on such structures; areas subject to this limitation are shown on Flood Insurance Rate Maps as Coastal Barrier Resource System Areas (CBRS) or Otherwise Protected Areas (OPA). G. Approve applications and issue permits to develop in flood hazard areas if the provisions of these regulations have been met, or disapprove applications if the provisions of these regulations have not been met. H. Inspect or cause to be inspected, buildings, structures, and other development for which permits have been issued to determine compliance with these regulations or to determine if non-compliance has occurred or violations have been committed. I. Review Elevation Certificates and require incomplete or deficient certificates to be corrected. J. Submit to FEMA, or require applicants to submit to FEMA, data and information necessary to maintain FIRMS, including hydrologic and hydraulic engineering analyses prepared by or for the {community}, within six months after such data and information becomes available if the analyses indicate changes in base flood elevations. K. Maintain and permanently keep records that are necessary for the administration of these regulations, including: 1. Flood Insurance Studies, Flood Insurance Rate Maps (including historic studies and maps and current effective studies and maps), and Letters of Map Change; and 2. Documentation supporting issuance and denial of permits, Elevation Certificates, documentation of the elevation (in relation to the datum on the FIRM) to which structures have been floodproofed, inspection records, other required design certifications, variances, and records of enforcement actions taken to correct violations of these regulations. L. Enforce the provisions of these regulations, investigate violations, issue notices of violations or stop work orders, and require permit holders to take corrective action. M. Advise the Board of Zoning Appeals regarding the intent of these regulations and, for each application for a variance, prepare a staff report and recommendation. N. Administer the requirements related to proposed work on existing buildings: 1. Make determinations as to whether buildings and structures that are located in flood hazard areas and that are damaged by any cause have been substantially damaged. 2. Make reasonable efforts to notify owners of substantially damaged structures of the need to obtain a permit to repair,rehabilitate, or reconstruct. Prohibit the non-compliant repair of substantially damaged buildings except for temporary emergency protective 7 570 Virginia Department of Conservation and Recreation (July 5, 2017 Version) measures necessary to secure a property or stabilize a building or structure to prevent additional damage. O. Undertake, as determined appropriate by the Floodplain Administrator due to the circumstances, other actions which may include but are not limited to: issuing press releases, public service announcements, and other public information materials related to permit requests and repair of damaged structures; coordinating with other Federal, State, and local agencies to assist with substantial damage determinations; providing owners of damaged structures information related to the proper repair of damaged structures in special flood hazard areas; and assisting property owners with documentation necessary to file claims for Increased Cost of Compliance coverage under NFIP flood insurance policies. P. Notify the Federal Emergency Management Agency when the corporate boundaries of the {community} have been modified and: 1. Provide a map that clearly delineates the new corporate boundaries or the new area for which the authority to regulate pursuant to these regulations has either been assumed or relinquished through annexation; and 2. If the FIRM for any annexed area includes special flood hazard areas that have flood zones that have regulatory requirements that are not set forth in these regulations, prepare amendments to these regulations to adopt the FIRM and appropriate requirements, and submit the amendments to the governing body for adoption; such adoption shall take place at the same time as or prior to the date of annexation and a copy of the amended regulations shall be provided to Department of Conservation and Recreation (Division of Dam Safety and Floodplain Management) and FEMA. Q. Upon the request of FEMA, complete and submit a report concerning participation in the NFIP which may request information regarding the number of buildings in the SFHA, number of permits issued for development in the SFHA, and number of variances issued for development in the SFHA. R. It is the duty of the Community Floodplain Administrator to take into account flood, mudslide and flood-related erosion hazards, to the extent that they are known,in all official actions relating to land management and use throughout the entire jurisdictional area of the Community,whether or not those hazards have been specifically delineated geographically (e.g. via mapping or surveying). Section 2.3 -Use and Interpretation of FIRMS [44 CFR 60.31 The Floodplain Administrator shall make interpretations, where needed, as to the exact location of special flood hazard areas, floodplain boundaries, and floodway boundaries. The following shall apply to the use and interpretation of FIRMS and data: A. Where field surveyed topography indicates that adjacent ground elevations: 1. Are below the base flood elevation in riverine SFHAs, or below the 1% storm surge elevation in coastal SFHAs, even in areas not delineated as a special flood hazard area 8 571 Virginia Department of Conservation and Recreation (July 5, 2017 Version) on a FIRM, the area shall be considered as special flood hazard area and subject to the requirements of these regulations; 2. Are above the base flood elevation and the area is labelled as a SFHA on the FIRM, the area shall be regulated as special flood hazard area unless the applicant obtains a Letter of Map Change that removes the area from the SFHA. B. In FEMA-identified special flood hazard areas where base flood elevation and floodway data have not been identified and in areas where FEMA has not identified SFHAs, any other flood hazard data available from a Federal, State, or other source shall be reviewed and reasonably used. C. Base flood elevations and designated floodway boundaries on FIRMS and in FISs shall take precedence over base flood elevations and floodway boundaries by any other sources if such sources show reduced floodway widths and/or lower base flood elevations. D. Other sources of data shall be reasonably used if such sources show increased base flood elevations and/or larger floodway areas than are shown on FIRMS and in FISs. E. If a Preliminary Flood Insurance Rate Map and/or a Preliminary Flood Insurance Study has been provided by FEMA: 1. Upon the issuance of a Letter of Final Determination by FEMA, the preliminary flood hazard data shall be used and shall replace the flood hazard data previously provided from FEMA for the purposes of administering these regulations. 2. Prior to the issuance of a Letter of Final Determination by FEMA, the use of preliminary flood hazard data shall be deemed the best available data pursuant to Article III, Section 3.1.A.3 and used where no base flood elevations and/or floodway areas are provided on the effective FIRM. 3. Prior to issuance of a Letter of Final Determination by FEMA, the use of preliminary flood hazard data is permitted where the preliminary base flood elevations or floodway areas exceed the base flood elevations and/or designated floodway widths in existing flood hazard data provided by FEMA. Such preliminary data may be subject to change and/or appeal to FEMA. Section 2.4 - Jurisdictional Boundary Changes [44 CFR 59.22, 65.31 The County floodplain ordinance in effect on the date of annexation shall remain in effect and shall be enforced by the municipality for all annexed areas until the municipality adopts and enforces an ordinance which meets the requirements for participation in the National Flood Insurance Program. Municipalities with existing floodplain ordinances shall pass a resolution acknowledging and accepting responsibility for enforcing floodplain ordinance standards prior to annexation of any area containing identified flood hazards. If the FIRM for any annexed area includes special flood hazard areas that have flood zones that have regulatory requirements that are not set forth in these regulations, the governing body shall prepare amendments to these regulations to adopt the FIRM and appropriate requirements, and submit the amendments to the governing body for adoption; such adoption shall take place at the same time as or prior to the date 9 572 Virginia Department of Conservation and Recreation (July 5, 2017 Version) of annexation and a copy of the amended regulations shall be provided to Department of Conservation and Recreation (Division of Dam Safety and Floodplain Management) and FEMA. In accordance with the Code of Federal Regulations, Title 44 Subpart (B) Section 59.22(a)(9)(v) all NFIP participating communities must notify the Federal Insurance Administration and optionally the State Coordinating Office in writing whenever the boundaries of the community have been modified by annexation or the community has otherwise assumed or no longer has authority to adopt and enforce floodplain management regulations for a particular area. In order that all Flood Insurance Rate Maps accurately represent the community's boundaries, a copy of a map of the community suitable for reproduction, clearly delineating the new corporate limits or new area for which the community has assumed or relinquished floodplain management regulatory authority must be included with the notification. Section 2.5 -District Boundary Changes The delineation of any of the Floodplain Districts may be revised by the {community} where natural or man-made changes have occurred and/or where more detailed studies have been conducted or undertaken by the U. S. Army Corps of Engineers or other qualified agency, or an individual documents the need for such change. However, prior to any such change, approval must be obtained from the Federal Emergency Management Agency. A completed LOMR is a record of this approval. Section 2.6 - Interpretation of District Boundaries Initial interpretations of the boundaries of the Floodplain Districts shall be made by the Zoning Officer. Should a dispute arise concerning the boundaries of any of the Districts, the Board of Zoning Appeals shall make the necessary determination. The person questioning or contesting the location of the District boundary shall be given a reasonable opportunity to present his case to the Board and to submit his own technical evidence if he so desires. Section 2.7— Submitting Model Backed Technical Data [44 CFR 65.31 A community's base flood elevations may increase or decrease resulting from physical changes affecting flooding conditions. As soon as practicable, but not later than six months after the date such information becomes available, a community shall notify the Federal Emergency Management Agency of the changes by submitting technical or scientific data. The community may submit data via a LOMB. Such a submission is necessary so that upon confirmation of those physical changes affecting flooding conditions, risk premium rates and floodplain management requirements will be based upon current data. Section 2.8 —Letters of Map Revision When development in the floodplain will cause or causes a change in the base flood elevation, the applicant,including state agencies,must notify FEMA by applying for a Conditional Letter of Map Revision and then a Letter of Map Revision. 10 573 Virginia Department of Conservation and Recreation (July 5, 2017 Version) Example cases: • Any development that causes a rise in the base flood elevations within the floodway. • Any development occurring in Zones Al-30 and AE without a designated floodway,which will cause a rise of more than one foot in the base flood elevation. • Alteration or relocation of a stream (including but not limited to installing culverts and bridges) 44 Code ofFederal Regulations§65.3 and§65.6(a)(12). 11 574 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ARTICLE III- ESTABLISHMENT OF ZONING DISTRICTS Section 3.1 - Description of Special Flood Hazard Districts [44 CFR 59.1, 60.31 A. Basis of Districts The various special flood hazard districts shall include the SFHAs. The basis for the delineation of these districts shall be the FIS and the FIRM for {community} prepared by the Federal Emergency Management Agency, Federal Insurance Administration, dated {insert the effective date of the community's Flood Insurance Rate Map}5, and any subsequent revisions or amendments thereto. The {community} may identify and regulate local flood hazard or ponding areas that are not delineated on the FIRM. These areas may be delineated on a "Local Flood Hazard Map" using best available topographic data and locally derived information such as flood of record, historic high water marks, or approximate study methodologies. The boundaries of the SFHA Districts are established as shown on the FIRM which is declared to be a part of this ordinance and which shall be kept on file at the {community} offices. 1. The Floodway District is in an AE Zone and is delineated, for purposes of this ordinance, using the criterion that certain areas within the floodplain must be capable of carrying the waters of the one percent annual chance flood without increasing the water surface elevation of that flood more than one (1) foot at any point. The areas included in this District are specifically defined in Table of the above-referenced FIS and shown on the accompanying FIRM. The following provisions shall apply within the Floodway District of an AE zone [44 CFR 60.3(d)]: a. Within any floodway area, no encroachments, including fill, new construction, substantial improvements, or other development shall be permitted unless it has been demonstrated through hydrologic and hydraulic analysis performed in accordance with standard engineering practice that the proposed encroachment will not result in any increase in flood levels within the community during the occurrence of the base flood discharge. Hydrologic and hydraulic analyses shall be undertaken only by professional engineers or others of demonstrated qualifications, who shall certify that the technical methods used correctly reflect currently- accepted technical concepts. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Floodplain Administrator. Development activities which increase the water surface elevation of the base flood may be allowed, provided that the applicant first applies—with the {community's} 5 If preparing an ordinance amendment for adoption of a new FIRM and FIS, the new effective date should be used here, not the initial FIRM date. Every time a community receives a new FIRM, an ordinance amendment must be adopted to update the FIRM's effective date. This amendment must be adopted and approved by FEMA prior to the effective date of the new FIRM to avoid suspension from the NFIP. 12 575 Virginia Department of Conservation and Recreation (July 5, 2017 Version) endorsement— for a Conditional Letter of Map Revision (CLOMR), and receives the approval of the Federal Emergency Management Agency. If Article HI, Section 3.1.A.l.a is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of Article 4. b. The placement of manufactured homes (mobile homes) is prohibited, except in an existing manufactured home (mobile home) park or subdivision. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring, elevation, and encroachment standards are met. 2. The AE, or AH Zones on the FIRM accompanying the FIS shall be those areas for which one-percent annual chance flood elevations have been provided and the floodway has not been delineated. The following provisions shall apply within an AE or AH zone [44 CFR 60.3(c)] where FEMA has provided base flood elevations 6: Until a regulatory floodway is designated, no new construction, substantial improvements, or other development(including fill) shall be permitted within the areas of special flood hazard, designated as Zones Al-30, AE, or AH on the FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot at any point within the {community 1. Development activities in Zones Al-30, AE, or AH on the {community's} FIRM which increase the water surface elevation of the base flood by more than one foot may be allowed, provided that the applicant first applies — with the {community's} endorsement — for a Conditional Letter of Map Revision, and receives the approval of the Federal Emergency Management Agency. 3. The A Zone on the FIRM accompanying the FIS shall be those areas for which no detailed flood profiles or elevations are provided, but the one percent annual chance floodplain boundary has been approximated. For these areas, the following provisions shall apply [44 CFR 60.3(b)]: The Approximated Floodplain District shall be that floodplain area for which no detailed flood profiles or elevations are provided, but where a one percent annual chance floodplain boundary has been approximated. Such areas are shown as Zone A on the maps accompanying the FIS. For these areas, the base flood elevations and floodway information from Federal, State, and other acceptable sources shall be used, when available. Where the specific one percent annual chance flood elevation cannot be determined for this area using other sources of data, such as the U. S. Army Corps of Engineers Floodplain Information Reports, U. S. Geological Survey Flood-Prone 6 The requirement in 60.3(c)(10)only applies along rivers,streams,and other watercourses where FEMA has provided base flood elevations.The requirement does not apply along lakes,bays and estuaries,and the ocean coast. 13 576 Virginia Department of Conservation and Recreation (July 5, 2017 Version) Quadrangles, etc., then the applicant for the proposed use, development and/or activity shall determine this base flood elevation.For development proposed in the approximate floodplain the applicant must use technical methods that correctly reflect currently accepted practices, such as point on boundary, high water marks, or detailed methodologies hydrologic and hydraulic analyses. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Floodplain Administrator. The Floodplain Administrator reserves the right to require a hydrologic and hydraulic analysis for any development. When such base flood elevation data is utilized, the lowest floor shall be elevated to or above the base flood level plus eighteen(18)inches. During the permitting process, the Floodplain Administrator shall obtain: a. The elevation of the lowest floor (in relation to mean sea level), including the basement, of all new and substantially improved structures; and, b. If the structure has been floodproofed in accordance with the requirements of this article, the elevation (in relation to mean sea level)to which the structure has been floodproofed. Base flood elevation data shall be obtained from other sources or developed using detailed methodologies comparable to those contained in a FIS for subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions)that exceed fifty lots or five acres, whichever is the lesser$. 4. The AO Zone on the FIRM accompanying the FIS shall be those areas of shallow flooding identified as AO on the FIRM. For these areas, the following provisions shall apply [44 CFR 60.3(c)]: a. All new construction and substantial improvements of residential structures shall have the lowest floor, including basement, elevated to or above the flood depth specified on the FIRM, above the highest adjacent grade at least as high as the depth number specified in feet on the FIRM. If no flood depth number is specified, the lowest floor, including basement, shall be elevated no less than two feet above the highest adjacent grade. b. All new construction and substantial improvements of non-residential structures shall (1) Have the lowest floor,including basement, elevated to or above the flood depth specified on the FIRM, above the highest adjacent grade at least as high as the 7 The flood maps anticipate one foot of rise in BFE due to fill in the floodplain,so while building to BFE is all that is required; it will result in flooding if all assumptions made in mapping are correct. Flood insurance rounds up for freeboard so an 18 inch requirement offers the best"bang for the buck"in reducing flood insurance rates and allows for an additional margin of safety in case the models have an error or are based on incomplete data. 8 The recommended standard here is 5 lots instead of 50.Fifty lots is the breakpoint suggested in the federal regulations but the 515 rule is less confusing and captures more commercial development. 14 577 Virginia Department of Conservation and Recreation (July 5, 2017 Version) depth number specified in feet on the FIRM. If no flood depth number is specified, the lowest floor, including basement, shall be elevated at least two feet above the highest adjacent grade; or, (2) Together with attendant utility and sanitary facilities be completely floodproofed to the specified flood level so that any space below that level is watertight with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. c. Adequate drainage paths around structures on slopes shall be provided to guide floodwaters around and away from proposed structures. 5. The Coastal A Zone9 is labelled as AE on the FIRM; it is those areas that are seaward of the limit of moderate wave action (LiMWA) line. As defined by the VA USBC, these areas are subject to wave heights between 1.5 feet and 3 feet. For these areas, the following provisions shall apply: Buildings and structures within this zone shall have the lowest floor elevated to or above the base flood elevation plus one foot10 of freeboard, and must comply with the provisions in Article III, Section 3.1.A.2 and Article IV, Sections 4.2 and 4.3. 6. The VE or V Zones on FIRMS accompanying the FIS shall be those areas that are known as Coastal High Hazard areas, extending from offshore to the inland limit of a primary frontal dune along an open coast or other areas subject to high velocity waves. For these areas, the following provisions shall apply [44 CFR 60.3(e)]: a. All new construction and substantial improvements in Zones V and VE, including manufactured homes, shall be elevated on pilings or columns so that: (1) The bottom of the lowest horizontal structural member of the lowest floor (excluding the pilings or columns)is elevated to or above the base flood level plus eighteen (18) inches.11 if the lowest horizontal structural member is parallel to the direction of wave approach or elevated at least two feet above the base flood level if the lowest horizontal structural member is perpendicular to the direction of wave approach; and, (2) The pile or column foundation and structure attached thereto is anchored to 9 Instead of having a coastal A zone a community can include this area in the V zone, adopting these standards for Coastal A areas provides a higher degree of protection,reflects the level of surge risk seen in actual events,and helps ensure that buildings built now receive favorable insurance rates if FEMA does change their program requirements to include coastal A limitations. Right now the only provisions effecting this zone are found in the Virginia Building Code and are reflected in the language here. 10 If your community has adopted a higher freeboard(as is recommended)this one foot requirement might need to be changed for consistency with the freeboard required in A or V zones. Consider changing the one foot to 18" of freeboard. 11 Flood insurance rounds up for freeboard so an 18 inch requirement offers the best"bang for the buck"in reducing flood insurance rates and allows for an additional margin of safety in case the models have an error or are based on incomplete data. 15 578 Virginia Department of Conservation and Recreation (July 5, 2017 Version) resist flotation, collapse, and lateral movement due to the effects of wind and water loads acting simultaneously on all building components.Wind and water loading values shall each have a one percent chance of being equalled or exceeded in any given year(one-percent annual chance). b. A registered professional engineer or architect shall develop or review the structural design, specifications and plans for the construction, and shall certify that the design and methods of construction to be used are in accordance with accepted standards of practice for meeting the provisions of Article III, Section A.6.a. c. The Floodplain Administrator shall obtain the elevation (in relation to mean sea level) of the bottom of the lowest horizontal structural member of the lowest floor (excluding pilings and columns) of all new and substantially improved structures in Zones V and VE. The Floodplain Management Administrator shall maintain a record of all such information. d. All new construction shall be located landward of the reach of mean high tide. e. All new construction and substantial improvements shall have the space below the lowest floor either free of obstruction 12 or constructed with non-supporting breakaway walls, open wood-lattice work, or insect screening intended to collapse under wind and water loads without causing collapse, displacement, or other structural damage to the elevated portion of the building or supporting foundation system. For the purpose of this Section, a breakaway wall shall have a design safe loading resistance of not less than 10 and no more than 20 pounds per square foot. Use of breakaway walls which exceed a design safe loading resistance of 20 pounds per square foot (either by design or when so required by local codes) may be permitted only if a registered professional engineer or architect certifies that the designs proposed meet the following conditions: (1) Breakaway wall collapse shall result from water load less than that which would occur during the base flood; and (2) The elevated portion of the building and supporting foundation system shall not be subject to collapse, displacement, or other structural damage due to the effects of wind and water loads acting simultaneously on all building components (structural and nonstructural). Maximum wind and water loading values to be used in this determination shall each have a one percent chance of being equalled or exceeded in any given year. f The enclosed space below the lowest floor shall be used solely for parking of vehicles, building access, or storage. Such space shall not be partitioned into multiple rooms,temperature-controlled, or used for human habitation. The enclosed 12 An optional higher standard is to simply require that all areas below the lowest floor be free from obstructions that cannot be seen though. This makes it much easier to be sure that these areas are not converted to living spaces and means that breakaway walls do not need technical inspections. 16 579 Virginia Department of Conservation and Recreation (July 5, 2017 Version) space shall be less than 300 square feet.13 g. The use of fill for structural support of buildings is prohibited. When non-structural fill is proposed in a coastal high hazard area, appropriate engineering analyses shall be conducted to evaluate the impacts of the fill prior to issuance of a permit. h. The man-made alteration of sand dunes, which would increase potential flood damage, is prohibited. 7. The mapped floodplain includes all of the above regions and also the regions designated as having a 0.2 percent annual chance of flooding on any flood map or flood insurance study. In this area no emergency service, medical service, or governmental records storage shall be allowed except by special exception using the variance process.14 Section 3.2 - Overlay Concept The Floodplain Districts described above shall be overlays to the existing underlying districts as shown on the Official Zoning Ordinance Map, and as such, the provisions for the floodplain districts shall serve as a supplement to the underlying district provisions. If there is any conflict between the provisions or requirements of the Floodplain Districts and those of any underlying district, the more restrictive provisions and/or those pertaining to the floodplain districts shall apply. In the event any provision concerning a Floodplain District is declared inapplicable as a result of any legislative or administrative actions or judicial decision, the basic underlying provisions shall remain applicable. 13 Spaces that are 300 square feet or more trigger very high insurance rates,so limiting the size of these spaces to less than 300 square feet is a higher standard that can make the structure more affordable to insure. 14 This limitation on the use of the 0.2 percent floodplain is not required by NFIP regulations but is an accepted standard for critical facilities in emergency management. Critical facilities that are built in mapped floodplain might not be eligible for rebuilding assistance after a disaster,therefore DCR recommends this provision to ensure that any decision made to build in these circumstances is carefully considered. 17 580 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ARTICLE IV-DISTRICT PROVISIONS [44 CFR 59.22, 60.2, 60.3] Section 4.1 —Permit and Application Requirements A. Permit Requirement All uses, activities, and development occurring within any floodplain district,including placement of manufactured homes, shall be undertaken only upon the issuance of a permit. Such development shall be undertaken only in strict compliance with the provisions of this Ordinance and with all other applicable codes and ordinances, as amended, such as the Virginia Uniform Statewide Building Code (VA USBC) and the {community} Subdivision Regulations. Prior to the issuance of any such permit, the Floodplain Administrator shall require all applications to include compliance with all applicable State and Federal laws and shall review all sites to assure they are reasonably safe from flooding. Under no circumstances shall any use, activity, and/or development adversely affect the capacity of the channels or floodways of any watercourse, drainage ditch, or any other drainage facility or system. B. Site Plans and Permit Applications All applications for development within any floodplain district and all permits issued for the floodplain shall incorporate the following information: 1. The elevation of the Base Flood at the site. 2. For structures to be elevated, the elevation of the lowest floor(including basement) or, in V zones, the lowest horizontal structural member. 3. For structures to be floodproofed (non-residential only), the elevation to which the structure will be floodproofed. 4. Topographic information showing existing and proposed ground elevations. Section 4.2 - General Standards The following provisions shall apply to all permits: A. New construction and substantial improvements shall be built according to this ordinance and the VA USBC, and anchored to prevent flotation, collapse, or lateral movement of the structure. B. Manufactured homes shall be anchored to prevent flotation, collapse, or lateral movement. Methods of anchoring may include, but are not limited to, use of over-the-top or frame ties to ground anchors. This standard shall be in addition to and consistent with applicable state anchoring requirements for resisting wind forces. C. New construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. D. New construction or substantial improvements shall be constructed by methods and 18 581 Virginia Department of Conservation and Recreation (July 5, 2017 Version) practices that minimize flood damage. E. Electrical, heating, ventilation, plumbing, air conditioning equipment, and other service facilities, including duct work, shall be designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. F. New and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system. G. New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters. H. On-site waste disposal systems shall be located and constructed to avoid impairment to them or contamination from them during flooding. In addition to provisions A — H above, in all special flood hazard areas, the additional provisions shall apply: I. Prior to any proposed alteration or relocation of any channels or of any watercourse, stream, etc., within this jurisdiction a permit shall be obtained from the U. S. Corps of Engineers, the Virginia Department of Environmental Quality, and the Virginia Marine Resources Commission (a joint permit application is available from any of these organizations). Furthermore, in riverine areas, notification of the proposal shall be given by the applicant to all affected adjacent jurisdictions, the Department of Conservation and Recreation(Division of Dam Safety and Floodplain Management), other required agencies, and the Federal Emergency Management Agency. J. The flood carrying capacity within an altered or relocated portion of any watercourse shall be maintained. Section 4.3 -Elevation and Construction Standards [44 CFR 60.31 In all identified flood hazard areas where base flood elevations have been provided in the FIS or generated by a certified professional in accordance with Article III, Section 3.1.A.3 the following provisions shall apply: A. Residential Construction New construction or substantial improvement of any residential structure (including manufactured homes)in Zones Al-30, AE, AH, and A with detailed base flood elevations shall have the lowest floor, including basement, elevated to or above the base flood level plus eighteen(18) inches15. See Article III, Section 3.1.A.5 and Article III, Section 3.1.A.6 for requirements in the Coastal A, VE, and V zones. 15 The flood maps anticipate one foot of rise in BFE due to fill in the floodplain, so while building to BFE is all that is required; it will result in flooding if all assumptions made in mapping are correct. Flood insurance rounds up for freeboard so an 18 inch requirement offers the best"bang for the buck" in reducing flood insurance rates and allows for an additional margin of safety in case the models have an error or are based on incomplete data 19 582 Virginia Department of Conservation and Recreation (July 5, 2017 Version) B. Non-Residential Construction 1. New construction or substantial improvement of any commercial, industrial, or non- residential building (or manufactured home) shall have the lowest floor, including basement, elevated to or above the base flood level plus eighteen (18) inches16. See Article III, Section 3.1.A.5 and Article III, Section 3.1.A.6 for requirements in the Coastal A, VE, and V zones. 2. Non-residential buildings located in all Al-30,AE, and AH zones may be floodproofed in lieu of being elevated provided that all areas of the building components below the elevation corresponding to the BFE plus two feet17 are water tight with walls substantially impermeable to the passage of water, and use structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered professional engineer or architect shall certify that the standards of this subsection are satisfied. Such certification, including the specific elevation (in relation to mean sea level) to which such structures are floodproofed, shall be maintained by (title of community administrator). C. Space Below the Lowest Floor In zones A, AE, AH, AO, and Al-A30, fully enclosed areas, of new construction or substantially improved structures, which are below the regulatory flood protection elevation shall: 1. Not be designed or used for human habitation, but shall be used solely for parking of vehicles, building access, or limited storage of maintenance equipment used in connection with the premises. Access to the enclosed area shall be the minimum necessary to allow for parking of vehicles (garage door) or limited storage of maintenance equipment (standard exterior door), or entry to the living area (stairway or elevator). 2. Be constructed entirely of flood resistant materials below the regulatory flood protection elevation; 3. Include measures to automatically equalize hydrostatic flood forces on walls by allowing for the entry and exit of floodwaters. To meet this requirement, the openings must either be certified by a professional engineer or architect or meet the following minimum design criteria: a. Provide a minimum of two openings on different sides of each enclosed area subject 16 The flood maps anticipate one foot of rise in BFE due to fill in the floodplain, so while building to BFE is all that is required; it will result in flooding if all assumptions made in mapping are correct. Flood insurance rounds up for freeboard so an 18 inch requirement offers the best"bang for the buck"in reducing flood insurance rates and allows for an additional margin of safety in case the models have an error or are based on incomplete data 17 If your community has adopted the recommended freeboard you might need to change this provision to be consistent or higher than the freeboard otherwise required.Please note that the minimum requirements are BFE plus one foot— two feet of freeboard is the recommended minimum. 20 583 Virginia Department of Conservation and Recreation (July 5, 2017 Version) to flooding. b. The total net area of all openings must be at least one(1)square inch for each square foot of enclosed area subject to flooding. c. If a building has more than one enclosed area, each area must have openings to allow floodwaters to automatically enter and exit. d. The bottom of all required openings shall be no higher than one (1)foot above the adjacent grade. e. Openings may be equipped with screens, louvers, or other opening coverings or devices, provided they permit the automatic flow of floodwaters in both directions. f Foundation enclosures made of flexible skirting are not considered enclosures for regulatory purposes, and, therefore, do not require openings. Masonry or wood underpinning, regardless of structural status, is considered an enclosure and requires openings as outlined above. D. Accessory Structures 1. Accessory structures of any size shall be prohibited within the SFHA and no variance shall be granted for accessory structures. OR 2. Accessory structures in the SFHA shall comply with the elevation requirements and other requirements of Article IV, Section 4.3.13 or, if not elevated or dry floodproofed, shall: a. Not be used for human habitation; b. Be limited to no more than 600 squarefeet"in total floor area; c. Be useable only for parking of vehicles or limited storage; d. Be constructed with flood damage-resistant materials below the base flood elevation; e. Be constructed and placed to offer the minimum resistance to the flow of floodwaters; f Be anchored to prevent flotation; 18 This is the minimum size restriction set by FEMA Region III,but a community could choose a higher standard and limit accessory structures to a size less than 600 square feet.However,a variance could be issued for larger accessory structures, not to exceed 600 square feet. If a smaller size limit is chosen, additional language would be required in Article VI: Variances - see Footnote 23. The chosen size restriction should also be reflected in Article IV, Section 4.3.D.2.b,Article VI, Section M,and Article VIII-Glossary in the definition of"Appurtenant or accessory structure". 21 584 Virginia Department of Conservation and Recreation (July 5, 2017 Version) g. Have electrical service and mechanical equipment elevated to or above the base flood elevation; h. Shall be provided with flood openings which shall meet the following criteria: (1) There shall be a minimum of two flood openings on different sides of each enclosed area;if a building has more than one enclosure below the lowest floor, each such enclosure shall have flood openings on exterior walls. (2) The total net area of all flood openings shall be at least 1 square inch for each square foot of enclosed area (non-engineered flood openings), or the flood openings shall be engineered flood openings that are designed and certified by a licensed professional engineer to automatically allow entry and exit of floodwaters; the certification requirement may be satisfied by an individual certification or an Evaluation Report issued by the ICC Evaluation Service, Inc. (3) The bottom of each flood opening shall be 1 foot or less above the higher of the interior floor or grade, or the exterior grade, immediately below the opening. (4) Any louvers, screens or other covers for the flood openings shall allow the automatic flow of floodwaters into and out of the enclosed area. i. A signed Declaration of Land Restriction (Non-Conversion Agreement) shall be recorded on the property deed.19 E. Standards for Manufactured Homes and Recreational Vehicles 1. In zones A, AE, AH, and AO, all manufactured homes placed, or substantially improved, on individual lots or parcels, must meet all the requirements for new construction, including the elevation and anchoring requirements in Article III, Section 3.1.A.6 and Article IV, Sections 4.2 and 4.3. 2. All recreational vehicles placed on sites must either: a. Be on the site for fewer than 180 consecutive days, be fully licensed and ready for highway use (a recreational vehicle is ready for highway use if it is on its wheels or j acking system, is attached to the site only by quick disconnect type utilities and security devices and has no permanently attached additions); or b. Meet all the requirements for manufactured homes in Article IV, Section 4.3.E.1. 19 A non-conversion agreement is strongly recommended,especially if a variance is being issued for an accessory structure.However,the non-conversion agreement is not a requirement. 22 585 Virginia Department of Conservation and Recreation (July 5, 2017 Version) Section 4.4 - Standards for Subdivision Proposals A. All subdivision proposals shall be consistent with the need to minimize flood damage; B. All subdivision proposals shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize flood damage; C. All subdivision proposals shall have adequate drainage provided to reduce exposure to flood hazards, and D. Base flood elevation data shall be obtained from other sources or developed using detailed methodologies, hydraulic and hydrologic analysis, comparable to those contained in a Flood Insurance Study for subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions)that exceed fifty20 lots or five acres, whichever is the lesser. 20 The recommended standard here is 5 lots instead of 50. Fifty lots is the breakpoint suggested in the federal regulations,but the 5/5 rule is less confusing and captures more commercial development. 23 586 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ARTICLE V—EXISTING STRUCTURES IN FLOODPLAIN AREAS Any structure or use of a structure or premises must be brought into conformity with these provisions when it is changed, repaired, or improved 21 unless one of the following exceptions is established before the change is made: A. The floodplain manager has determined that: 1. Change is not a substantial repair or substantial improvement AND 2. No new square footage is being built in the floodplain that is not complaint AND 3. No new square footage is being built in the floodway AND 4. The change complies with this ordinance and the VA USBC AND 5. The change, when added to all the changes made during a rolling 5-year period does not constitute 50%of the structure's value.22 B. The changes are required to comply with a citation for a health or safety violation. C. The structure is a historic structure and the change required would impair the historic nature of the structure. 21 The assumption that all buildings will be brought in to compliance unless an exception is found is not required by the federal regulations,it is a recommended change for the sake of administrative efficiency and improved compliance. 22 This cumulative change requirement is a recommended higher standard. DCR has found that not having a time period for cumulative change can lead to people trying to split work up to avoid hitting the 50%limit which puts the community in a difficult place with enforcement and increases administrative burdens. 24 587 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ARTICLE VI -VARIANCES: FACTORS TO BE CONSIDERED [44 CFR 60.6] Variances shall be issued only upon(i)a showing of good and sufficient cause, (ii) after the Board of Zoning Appeals has determined that failure to grant the variance would result in exceptional hardship to the applicant, and (iii) after the Board of Zoning Appeals has determined that the granting of such variance will not result in(a)unacceptable or prohibited increases in flood heights, (b) additional threats to public safety, (c) extraordinary public expense; and will not (d) create nuisances, (e) cause fraud or victimization of the public, or (f) conflict with local laws or ordinances. While the granting of variances generally is limited to a lot size less than one-half acre, deviations from that limitation may occur. However, as the lot size increases beyond one-half acre, the technical justification required for issuing a variance increases. Variances may be issued by the Board of Zoning Appeals for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, in conformance with the provisions of this Section. Variances may be issued for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that the criteria of this Section are met, and the structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety. In passing upon applications for variances, the Board of Zoning Appeals shall satisfy all relevant factors and procedures specified in other sections of the zoning ordinance and consider the following additional factors: A. The danger to life and property due to increased flood heights or velocities caused by encroachments. No variance shall be granted for any proposed use, development, or activity within any Floodway District that will cause any increase in the one percent(1%) chance flood elevation. B. The danger that materials may be swept on to other lands or downstream to the injury of others. C. The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination, and unsanitary conditions. D. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owners. E. The importance of the services provided by the proposed facility to the community. F. The requirements of the facility for a waterfront location. G. The availability of alternative locations not subject to flooding for the proposed use. H. The compatibility of the proposed use with existing development and development anticipated in the foreseeable future. 25 588 Virginia Department of Conservation and Recreation (July 5, 2017 Version) I. The relationship of the proposed use to the comprehensive plan and floodplain management program for the area. J. The safety of access by ordinary and emergency vehicles to the property in time of flood. K. The expected heights, velocity, duration, rate of rise, and sediment transport of the flood waters expected at the site. L. The historic nature of a structure. Variances for repair or rehabilitation of historic structures may be granted upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. M. Variances will not be issued for any accessory structure within the SFHA. (Note: See Article IV, Section 4.3.D.1). OR No variance shall be granted for an accessory structure exceeding 600 square feet. (Note: See Article IV, Section 4.3.D.2). 23 N. Such other factors which are relevant to the purposes of this Ordinance. The Board of Zoning Appeals may refer any application and accompanying documentation pertaining to any request for a variance to any engineer or other qualified person or agency for technical assistance in evaluating the proposed project in relation to flood heights and velocities, and the adequacy of the plans for flood protection and other related matters. Variances shall be issued only after the Board of Zoning Appeals has determined that the granting of such will not result in (a) unacceptable or prohibited increases in flood heights, (b) additional threats to public safety, (c) extraordinary public expense; and will not (d) create nuisances, (e) cause fraud or victimization of the public, or(f) conflict with local laws or ordinances. Variances shall be issued only after the Board of Zoning Appeals has determined that the variance will be the minimum required to provide relief. The Board of Zoning Appeals shall notify the applicant for a variance, in writing that the issuance of a variance to construct a structure below the one percent (1%) chance flood elevation (a) increases the risks to life and property and (b) will result in increased premium rates for flood insurance. 23 If a size restriction for accessory structures that is less than 600 square feet is chosen,variances could be issued for structures larger than that size restriction, not to exceed 600 square feet. In this case, additional language is required under Article VI, Section M. Suggested language: "Accessory structures within the SFHA that are greater than {insert size restriction} square feet, do not exceed 600 square feet, and do not meet all requirements for elevating or dry floodproofing, as set out in Article IV,Section 4.3.13,must secure a variance in accordance with the floodplain ordinance before a permit is issued. The structure must comply with accessory structure criteria in Article IV, Section 4.3.D.2. No variance shall be granted for an accessory structure exceeding 600 square feet. (Note:See Article IV, Section 4.3.1).2)." 26 589 Virginia Department of Conservation and Recreation (July 5, 2017 Version) A record shall be maintained of the above notification as well as all variance actions, including justification for the issuance of the variances. Any variances that are issued shall be noted in the annual or biennial report submitted to the Federal Insurance Administrator. 27 590 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ARTICLE VII- GLOSSARY [44 CFR 59.1] A. Appurtenant or accessory structure - A non-residential structure which is on the same parcel of property as the principal structure and the use of which is incidental to the use of the principal structure. Accessory structures are not to exceed 600 square feet24. B. Base flood - The flood having a one percent chance of being equalled or exceeded in any given year. C. Base flood elevation-The water surface elevations of the base flood,that is,the flood level that has a one percent or greater chance of occurrence in any given year. The water surface elevation of the base flood in relation to the datum specified on the community's Flood Insurance Rate Map. For the purposes of this ordinance, the base flood is the 1% annual chance flood. D. Basement- Any area of the building having its floor sub-grade (below ground level) on all sides. E. Board of Zoning Appeals - The board appointed to review appeals made by individuals with regard to decisions of the Zoning Administrator in the interpretation of this ordinance. F. Coastal A Zone -Flood hazard areas that have been delineated as subject to wave heights between 1.5 feet and 3 feet. G. Development - Any man-made change to improved or unimproved real estate, including, but not limited to, buildings or other structures, temporary structures, mining, dredging, filling, grading, paving, excavation, drilling or other land-disturbing activities or permanent or temporary storage of equipment or materials. H. Elevated building - A non-basement building built to have the lowest floor elevated above the ground level by means of solid foundation perimeter walls, pilings, or columns (posts and piers). I. Encroachment - The advance or infringement of uses, plant growth, fill, excavation, buildings, permanent structures or development into a floodplain, which may impede or alter the flow capacity of a floodplain. J. Existing construction-For the purposes of the insurance program, structures for which the "start of construction" commenced before the effective date of the FIRM or before January 1, 1975 for FIRMS effective before that date. "Existing construction" may also be referred to as "existing structures" and"pre-FIRM." 24 This is the size restriction set by FEMA Region III,but a community could choose a higher standard and limit accessory structures to a size less than 600 square feet. However, a variance could be issued for larger accessory structures, not to exceed 600 square feet. If a smaller size limit is chosen, additional language would be required in Article VI: Variances - see Footnote 23. The chosen size restriction should also be reflected in Article IV, Section 4.3.D.2.b,Article VI, Section M,and Article VIII-Glossary in the definition of"Appurtenant or accessory structure". 28 591 Virginia Department of Conservation and Recreation (July 5, 2017 Version) K. Flood or flooding - 1. A general or temporary condition of partial or complete inundation of normally dry land areas from: a. The overflow of inland or tidal waters; or, b. The unusual and rapid accumulation or runoff of surface waters from any source. c. Mudflows which are proximately caused by flooding as defined in paragraph(1)(b) of this definition and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. 2. The collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature such as flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding as defined in paragraph 1 (a) of this definition. L. Flood Insurance Rate Map (FIRM)- an official map of a community, on which the Federal Emergency Management Agency has delineated both the special hazard areas and the risk premium zones applicable to the community. A FIRM that has been made available digitally is called a Digital Flood Insurance Rate Map (DFIRM). M. Flood Insurance Study (FIS) - a report by FEMA that examines, evaluates and determines flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudflow and/or flood-related erosion hazards. N. Floodplain or flood-prone area - Any land area susceptible to being inundated by water from any source. O. Floodproofing - any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. P. Floodway - The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot at any point within the community. Q. Freeboard -A factor of safety usually expressed in feet above a flood level for purposes of floodplain management. "Freeboard" tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such as wave action, bridge openings, and the hydrological effect of urbanization in the watershed. R. Functionally dependent use - A use which cannot perform its intended purpose unless it is located or carried out in close proximity to water. This term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and shipbuilding and ship repair facilities, but does not include long-term storage or related manufacturing facilities. 29 592 Virginia Department of Conservation and Recreation (July 5, 2017 Version) S. Highest adjacentrg ade - the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. T. Historic structure - Any structure that is: 1. Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 3. Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or, 4. Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: a. By an approved state program as determined by the Secretary of the Interior; or, b. Directly by the Secretary of the Interior in states without approved programs. U. Hydrologic and Hydraulic Engineering Anal - Analyses performed by a licensed professional engineer, in accordance with standard engineering practices that are accepted by the Virginia Department of Conservation and Recreation and FEMA, used to determine the base flood, other frequency floods, flood elevations, floodway information and boundaries, and flood profiles. V. Letters of Map Change (LOMC) - A Letter of Map Change is an official FEMA determination, by letter, that amends or revises an effective Flood Insurance Rate Map or Flood Insurance Study. Letters of Map Change include: Letter of Map Amendment(LOMA)-An amendment based on technical data showing that a property was incorrectly included in a designated special flood hazard area. A LOMA amends the current effective Flood Insurance Rate Map and establishes that a land as defined by meets and bounds or structure is not located in a special flood hazard area. Letter of Map Revision (LOMR) - A revision based on technical data that may show changes to flood zones, flood elevations, floodplain and floodway delineations, and planimetric features. A Letter of Map Revision Based on Fill(LOMR-F),is a determination that a structure or parcel of land has been elevated by fill above the base flood elevation and is, therefore, no longer exposed to flooding associated with the base flood. In order to qualify for this determination, the fill must have been permitted and placed in accordance with the community's floodplain management regulations. Conditional Letter of Map Revision (CLOMR) - A formal review and comment as to whether a proposed flood protection project or other project complies with the minimum NFIP requirements for such projects with respect to delineation of special flood hazard areas. A CLOMR does not revise the effective Flood Insurance Rate Map or Flood Insurance Study. W. Lowest adjacentrg ade-the lowest natural elevation of the ground surface next to the walls of a structure. 30 593 Virginia Department of Conservation and Recreation (July 5, 2017 Version) X. Lowest floor - The lowest floor of the lowest enclosed area (including basement). An unfinished or flood-resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Federal Code 44CFR §60.3. Y. Manufactured home - A structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities. For floodplain management purposes the term "manufactured home" also includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days. Z. Manufactured home park or subdivision - a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. AA. Mean Sea Level — for purposes of the National Flood Insurance Program, the National Geodetic Vertical Datum (NGVD) of 1929 or the North American Vertical Datum (NAVD) of 1988 to which base flood elevations shown on a community's FIRM are referenced. BB. New construction - For the purposes of determining insurance rates, structures for which the "start of construction" commenced on or after {insert the effective date of the community's initial Flood Insurance Rate Map} [or "after December 31, 1974", choose whichever is later], and includes any subsequent improvements to such structures. For floodplain management purposes, new construction means structures for which the start of construction commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. CC. Post-FIRM structures - A structure for which construction or substantial improvement occurred on or after {insert the effective date of the community's initial Flood Insurance Rate Map} [or "after December 31, 1974", choose whichever is later]. DD. Pre-FIRM structures - A structure for which construction or substantial improvement occurred before {insert the effective date of the community's initial Flood Insurance Rate Map} [or "on or before December 31, 1974", choose whichever is later]. EE. Primary frontal dune - a continuous or nearly continuous mound or ridge of sand with relatively steep seaward and landward slopes immediately landward and adjacent to the beach and subject to erosion and overtopping from high tides and waves during major coastal storms. FF. Recreational vehicle - A vehicle which is: 1. Built on a single chassis; 2. 400 square feet or less when measured at the largest horizontal projection; 3. Designed to be self-propelled or permanently towable by a light duty truck; and, 31 594 Virginia Department of Conservation and Recreation (July 5, 2017 Version) 4. Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational camping, travel, or seasonal use. GG. Repetitive Loss Structure - A building covered by a contract for flood insurance that has incurred flood-related damages on two occasions in a 10-year period, in which the cost of the repair, on the average, equalled or exceeded 25 percent of the market value of the structure at the time of each such flood event; and at the time of the second incidence of flood-related damage, the contract for flood insurance contains increased cost of compliance coverage. HH. Severe repetitive loss structure - a structure that: (a) Is covered under a contract for flood insurance made available under the NFIP; and(b) Has incurred flood related damage - (i)For which 4 or more separate claims payments have been made under flood insurance coverage with the amount of each such claim exceeding$5,000, and with the cumulative amount of such claims payments exceeding $20,000; or(ii)For which at least 2 separate claims payments have been made under such coverage, with the cumulative amount of such claims exceeding the market value of the insured structure. II. Shallow flooding area - A special flood hazard area with base flood depths from one to three feet where a clearly defined channel does not exist, where the path of flooding is unpredictable and indeterminate, and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. M. Special flood hazard area - The land in the floodplain subject to a one (1%) percent or greater chance of being flooded in any given year as determined in Article 3, Section 3.1 of this ordinance. KK. Start of construction-For other than new construction and substantial improvement,under the Coastal Barriers Resource Act(P.L. —97-348), means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement, substantial improvement or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement,the actual start of the construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. LL. Structure -for floodplain management purposes, a walled and roofed building, including a gas or liquid storage tank,that is principally above ground, as well as a manufactured home. MM. Substantial damage - Damage of any origin sustained by a structure whereby the cost of restoring the structure to it's before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred.It also means flood-related 32 595 Virginia Department of Conservation and Recreation (July 5, 2017 Version) damages sustained by a structure on two occasions in a 10 year period, in which the cost of the repair, on the average, equals or exceeds 25 percent of the market value of the structure at the time of each such flood event. NN. Substantial improvement - Any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the start of construction of the improvement. The term does not, however, include either: 1. Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions, or 2. Any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as a historic structure. 3. Historic structures undergoing repair or rehabilitation that would constitute a substantial improvement as defined above, must comply with all ordinance requirements that do not preclude the structure's continued designation as a historic structure. Documentation that a specific ordinance requirement will cause removal of the structure from the National Register of Historic Places or the State Inventory of Historic places must be obtained from the Secretary of the Interior or the State Historic Preservation Officer. Any exemption from ordinance requirements will be the minimum necessary to preserve the historic character and design of the structure. 00. Violation - the failure of a structure or other development to be fully compliant with the community's floodplain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in this ordinance is presumed to be in violation until such time as that documentation is provided. PP. Watercourse - A lake, river, creek, stream, wash, channel or other topographic feature on or over which waters flow at least periodically. Watercourse includes specifically designated areas in which substantial flood damage may occur. 33 596 Virginia Department of Conservation and Recreation (July 5, 2017 Version) ARTICLE VIII—ENACTMENT25 Enacted and ordained this day of 20 This ordinance, number of {community}, Virginia, shall become effective upon passage. Signature Title Attested 25 This section can be customized based upon a community's preferences. The model ordinance contains this section as FEMA requires an ordinance to have signatures from the community, either elected officials or administrators, showing that the ordinance has been officially adopted. FEMA also requires a date of adoption and an ordinance number. 34 597 Virginia Department of Conservation & Recreation—Correspondence Via Email—October 31, 2020 Frederick County Floodplain Ordinance Update Thank you for your patience and cooperation throughout the ordinance updates process. I have completed a review of the draft floodplain ordinance for Frederick County and the following edits are notated on the checklist and ordinance draft: Definitions missing or in need of revision from glossary section (completed) First Identified Flood Hazard Area identified 11/08/1974 (completed) DCR will need your final adopted Floodplain Ordinance by the first week of January 2021 (at the latest), to ensure processing can be completed prior to the effective map date of January 29, 2020. Please use the attached documents for revision guidance and let me know if you have any questions or concerns. Angela Davis, CFM Floodplain Program Planner Division of Dam Safety& Floodplain Mgmt. Virginia Dept. of Conservation & Recreation 600 East Main Street I Richmond VA 23219 804.371.6135 langela.davis@dcr.virginia.gov Via Email -August 25, 2020 *IMPORTANT&TIME SENSITIVE* LETTER OF FINAL DETERMINATION FROM FEMA The previous email contained dates that are one month behind schedule, please disregard those dates. Your true LFD date was 7/29/2020, as outlined by FEMA in the letter sent to the community last month. Your schedule to update the ordinance is as follows: New FIRM effective date:January 29, 2021. In order to ensure there is enough time to complete this process, DCR needs your final draft ordinance no later than October 1, so we can have the review back to you by October 15, giving you time to make any necessary revisions by the end of the month and still have time for a final review of the draft revisions, if needed. This would allow you to notice for your first public hearing in early November, for a meeting in late November/early December, with your second public hearing prior to the end of the year. 598 DCR will need your final, adopted version by the end of December at the latest to have time to review and submit to FEMA. They generally need about 2 weeks to do their review and update their systems to ensure the county is not suspended from the program. At this time, COVID-19 should not impact your ability to hold public hearings. If the stay at home order is extended, we will need to have a discussion about virtual meetings. However, we do not need to worry about this yet as it is not currently a problem. For your reference, please see the State Model Floodplain Ordinance. The language in the state model conforms to ALL of the NFIP minimum requirements, as outlined in 44CFR. In addition to the NFIP minimums, the state model includes higher standards, so please be sure any language taken from the model is applicable and suitable for your locality. If you have any questions or concerns, I am a phone call or email away. Via Email -August 13, 2020 *IMPORTANT&TIME SENSITIVE* LETTER OF FINAL DETERMINATION FROM FEMA After years of data compilation, studies, and community meetings, the latest Flood Insurance Rate Maps (FIRM) have been finalized for your community. Next week,you should be receiving a Letter of Final Determination (LFD) from FEMA regarding the locality's FIRM update and requirements for participating in the National Flood Insurance Program (NFIP).When a communityjoins the NFIP,they must ensure that their adopted floodplain management ordinance and enforcement procedures meet NFIP requirements. The locality is required to amend their floodplain ordinance to adopt the new maps. DCR must do a review of the updated draft ordinance to confirm it is compliant prior to the county scheduling your public hearing(s) to adopt the amendment. .a.Re-the-F Feview, a4eF v.4hic-m-h ;Age ;Agill send it te PEW fer theiF Feview�appFeval. All Ref this R4-4 In order to ensure there is enough time to complete this process, DCR needs your final draft ordinance no later than October 15, so we can have the review back to you by the end of the month,giving you time to make any necessary revisions by mid-November and still have time for a final review of the draft revisions, if needed. This would allow you to notice for your first public hearing in late November/early December, for a meeting in December,with your second public hearing in January. DCR will need your final,adopted version by the end of January at the latest to have time to review and submit to FEMA.They generally need about 2 weeks to do their review and update their systems to ensure the county is not suspended from the program. 599 At this time, COVID-19 should not impact your ability to hold public hearings. If the stay at home order is extended, we will need to have a discussion about virtual meetings. However, we do not need to worry about this yet as it is not currently a problem. For your reference, I have attached the State Model Floodplain Ordinance. The language in the state model conforms to ALL of the NFIP minimum requirements, as outlined in 44CFR. In addition to the NFIP minimums, the state model includes higher standards, so please be sure any language taken from the model is applicable and suitable for your locality. If you have any questions or concerns, I am a phone call or email away. Angela Davis, CFM Floodplain Program Planner Division of Dam Safety& Floodplain Mgmt. Virginia Dept. of Conservation & Recreation 600 East Main Street I Richmond VA 23219 804.371.6135 langela.davis(@dcr.virginia.gov 600