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HomeMy WebLinkAboutOctober 28 2020 Regular Meeting Minutes 114 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, OCTOBER 28,2020 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice Chairman; Blaine P, Dunn; Shawn L. Graber; Gene E, Fisher; and Judith McCann-Slaughter were present. J. Douglas McCarthy participated remotely. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Scott Varner, Director of Information Technology; Mike Ruddy, Director of Planning; Candice Perkins, Assistant Director of Planning; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. GALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Pastor Mark Carey, Fellowship Bible Church, Winchester, delivered the invocation, PLEDGE OF ALLEGIANCE Vice Chairman Wells led the Pledge of Allegiance. REMOTE PARTICIPATION BY SUPERVISOR MCCARTHY APPROVED Upon motion by Supervisor Dunn, seconded by Supervisor Graber, remote participation by Supervisor McCarthy was approved on a voice vote. ADOPTION OF AGENDA—APPROVED Supervisor Graber moved that agenda items 9.A.-1 and 9.A.-2 be removed from the Minute Book 46 Board of Supervisors ReguiarMeeting of October 28, 2020 County of Frederick Virginia 115 t agenda for action at a later date pending the following conditions being met: that the joint meeting with the School Board requested by some Board members earlier in the year occurs;that the Board receives a detailed and comprehensive budget from the School Board; and that it is determined whether coronavirus relief funds (CARES)can be spent for the items in question before the Board approves these appropriations. Supervisor Dunn seconded the motion which failed on recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher No Shawn L. Graber Aye Robert W. Wells No J. Douglas McCarthy Aye Charles S. DeHaven,Jr. No Judith McCann-Slaughter No Supervisor Slaughter moved for adoption of the agenda with addition of a consent agenda item regarding voting credentials for the 2020 Virginia Association of Counties business meeting. The motion, seconded by Supervisor Fisher, carried on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L.Graber No Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye CITIZENS COMMENTS—None ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Slaughter moved for adoption of the consent agenda as presented. The motion was seconded by Vice Chairman Wells and carried on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye -_Minutes of Regular Meeting of October 14, 2020 -CONSENT AGENDA APPROVAL - Parks and Recreation Commission Report of October 13, 2020 - CONSENT AGENDA APPROVAL, Appendix 1 - Finance Committee Report of October 14,_2020 - CONSENT AGENDA APPROVAL Appendix 2 Request from the Commissioner of the Revenue for Refunds and Supplemental Appropriations: CAB East LLC—$5,945.24 and To ota Lease Trust—$7,638.21 -- CONSENT AGENDA APPROVAL Minute Book 46 Board of Supervisors Regular Meeting of October 28, 1020 County of Frederick, Virginia i 116 Noting Credentials for the 2020 Virginia Association of Counites business meeting ranted to Chairman DeHaven—CONSENT AGENDA APPROVAL Resolution of Appreciation Honoring Paul G.Anderson, Jr.- CONSENT AGENDA APPROVAL RESOLUTION OF APPRECIATION HONORING THE SERVICE OF PAUL G. ANDERSON,JR. WHEREAS, Paul G. Anderson,Jr.,was appointed to the Winchester Airport Commission on August 22, 1984;and WHEREAS,the General Assembly of Virginia did approve the Winchester Regional Airport Authority Act authorizing the governing bodies of the Counties of Clarke, Frederick, Shenandoah and Warren and the City of Winchester to create a Winchester Regional Airport Authority;and WHEREAS, on June 10, 1987,the Frederick County Board of Supervisors resolved to participate fully in the operation of the Winchester Regional Airport Authority and appointed Paul G. Anderson,Jr.to serve on the Authority; and WHEREAS,Paul served on the Winchester Regional Airport Authority from June 1987 through July 1997 and again from February 2004 until June 2020,and was Chairman of the Authority for several years during these periods;and WHEREAS, during his tenure,Paul participated in development of the Airport Master Plan and oversaw extensive capital improvement projects including: • 1,000' runway extension project • Runway rehabilitation project Airfield lighting upgrades + 61 "T-hangar"units + 12,000 square foot corporate hangar • Instrument Landing System(ILS) Automated Weather Observation System(AWOS) + 200,000 square foot Aircraft parking apron • Airport maintenance facility • Taxiway relocation project • Several land acquisition projects WHEREAS,the Virginia Aviation Lifetime Achievement Award which recognizes the exceptional efforts made by members of the aviation community in the Commonwealth of Virginia was bestowed upon Paul in 1997;and NOW,THEREFORE BE IT RESOLVED,that the Frederick County Board of Supervisors extends its most sincere thanks and appreciation to Paul G.Anderson,Jr.,for his devotion to service and dependability and wishes him all the best in his future endeavors. BE IT FURTHER RESOLVED that this resolution be spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect upon the accomplishments of this public servant. Resolution Honoring the Life and Service of June Minder Wilmot-CONSENT AGENDA APPROVAL RESOLUTION OF APPRECIATION HONORING THE LIFE OF JUNE MINDER WILMOT WHEREAS,June Minder Wilmot served Frederick County,Virginia,for approximately 14 years as a member of the Planning Commission;and Minute Book 46 Board o f Supervisors Regular Meeting o f October 28, 2020 County of Frederick, Virginia 117 WHEREAS,June was appointed as representative of the Shawnee District on the Frederick County Planning Commission in March 2005,was subsequently appointed as the At-Large Representative in January 2008 serving continuously until September 2018,and was elected by her peers as Chairman of the Planning Commission in January 2006 serving as an insightful leader in that capacity until January 2018, WHEREAS, June retired as Executive Director of the Winchester-Frederick Economic Development Commission,having served from 1991-2002 and was noted for more than 35 years of experience in the field of economic development with some of her career experiences including serving in the Governor's Office in the Division of Industrial Development,Loudoun County and as the Director of the Economic Development Institute at the University of Oklahoma; and WHEREAS, in 1994 June received the prestigious Cardinal Award given by the Virginia Economic Developers Association in recognition of her leadership in the field of economic development, outstanding professional accomplishments,and exceptional service to the organization;and WHEREAS,in addition to her professional responsibilities,June's knowledge and conscientious dedication to bettering her community led to her unselfishly offering her time and talents in a variety of roles including service as a member of the Board of Advisors for the Shenandoah Institute of Public Service and as a board and steering committee member of the Community Consensus Coalition;and NOW,THEREFORE BE IT RESOLVED,that the Frederick County Board of Supervisors extends its sincerest thanks and appreciation for June Minder Wilmot and honors her life of leadership,dedication, and contribution to the community. . . . . . + + + t + + . + + BOARD OF SUPERVISORS COMMENTS Supervisor Dunn noted concern about Spotted Lantern Fly in the region saying he will offer further information at the November meeting. Supervisor Dunn noted the volunteer fire and rescue association is thankful for the release of funds to assist with the purchase of fuel during the pandemic. Supervisor Dunn noted Flection Day is close and commented that no-excuse early voting is not appropriate. COUNTY OFFICIALS: RECOGNITION OF MILLBROOK CROSS COUNTRY TEAM Supervisor Dunn recognized the coaches and Millbrook High School Cross Country Team for fundraising nearly $35,000 used to replace the placards at the Third Battle of Winchester battlefield which is used as the Team's cross county course adjacent to the high school. Chairman DeHaven presented Coach Kevin Shirk with a letter of commendation signed by the Board. Minute Book 46 Board of Supervisors Regular Meeting of October 28,2020 County of Frederick, Virginia 118 REMARKS FROM RAPPAHANNOCK ELECTRIC COMPANY PRESIDENT AND CEO, JOHN HEWA John Hewa, President and CEO of Rappahannock Electric Cooperative, provided an overview of the operations and programs offered by the Cooperative, COMMITTEE APPOINTMENTS CARL RUSH REAPPOINTED TO HANDLEY REGIONAL LIBRARY BOARD—APPROVED Supervisor Dunn moved to reappoint Carl Rush to the Handley Regional Library Board to serve a four-year term ending November 30, 2024. The motion, seconded by Supervisor Graber, carried on a voice vote. A. NICHOLAS POWERS REAPPOINTED TO HISTORIC RESOURCES ADVISORY BOARD — APPROVED Supervisor Slaughter moved to reappoint A. Nicholas Powers to serve a four-year term ending December 14, 2024, on the Historic Resources Advisory Board, The motion, seconded by Vice Chairman Wells, carried on a voice vote. GARY OATES APPOINTED TO FINANCE STANDING COMMITTEE—ANNOUNCED The Chairman announced he had appointed Gary Oates to fill a vacancy on the Finance Committee. + + + + + + + + . f . + * + JOINT SCHOOL BOARD MEETING DISCUSSION The Board discussed the dates proposed by the School Board for a joint meeting, Neither date offered suited all of the Board members. By consensus,the Board agreed to offer the following dates to the School Board for a possible meeting: November 18 and November 25. Minute Book 46 Board of Supervisors Regular Meeting of October 28, 2010 County of Frederick, Virginia 119 LEGISLATIVE AGENDA ENDORSED Deputy County Administrator Tibbs explained the proposed legislative agenda presented by staff for the Board's review and endorsement. Supervisor McCarthy suggested the addition of a statement of the Board's support for school choice for all Virginia families including tax credits for those who choose home schooling or private schooling. Supervisor Gaber noted the reference to increased taxing authority to address school capital costs and said he has a hard time supporting any tax increase at the current time Supervisor Duna noted his support for capital cost recovery and asked the School Board to join in going to Richmond to lobby on behalf of this effort, Supervisor Slaughter moved that the Board endorse the legislative agenda with the addition proposed by Supervisor McCarthy. Supervisor Dunn seconded the motion which carried on a voice vote, FINANCE COMMITTEE BUSINESS Supervisor Slaughter moved for approval of the FCPS Executive Director of Finance request: School_Operating Fund and General Fund supplemental appropriations in the amount of $294,942,57, Vice Chairman Wells seconded the motion. Supervisor Dunn noted his concerns saying in March of this year he offered possible solutions and requested a joint meeting. He said he wished to see the School budget, Supervisor Graber moved to amend the motion by delaying a decision on the matter until i after a joint meeting with the School Board and receipt of a detailed budget from the School Board, Supervisor Dunn seconded the motion to amend which failed on a recorded vote as follows: Blaine P. Bunn Aye Gene E. Fisher No Shawn L.Graber Aye Robert W.Wells No J. Douglas McCarthy Aye Charles S. DeHaven,Jr. No Judith McCann-Slaughter No Supervisor Graber said the Board will be derelict of duty if it acts on this item without seeing a budget and that some of the actions of the School Board on this have been reprehensible, Supervisor Fisher noted the request is for restricted funds saying this is not an issue for discussion, Supervisor McCarthy agreed, The original motion for approval of School Operating Fund and General Fund supplemental appropriations in the amount of$294,942.57 carried on a recorded vote as follows: Minute Book 45 Board of Supervisors Regular Meeting of October 28,2020 County of Frederick, Virginia 120 Blaine P. Dunn No Gene E. Fisher Aye Shawn L.Graber No Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the FCPS Executive Director of Finance request: School Capital Protects, Fund and General Fund supplemental appropriations in the amount _of $1,976,978.24, This amount represents unspent FY 2020_School Operating funds to be used for the purchase of(19) school buses. Supervisor Fisher seconded the motion. Supervisor Graber moved to amend the motion by delaying making a decision on the matter until after a joint meeting with the School Board, after receipt of a detailed budget from the School Board, and after it has been determined whether CARES funds can be used to purchase school buses. Supervisor Dunn seconded the motion. Supervisor Graber referenced previous spending on items after the School Board had said no local funds would be spent. He referenced a textbook on deep equity saying it was authored by a communist and had been used to instruct students and staff. He displayed a video of the School Board meeting held on September 15,2020 and commented on the discussion between School Board members, He suggested that the School Board member from his district should contact the Attorney General and request a State I Police Investigation regarding requests for a detailed budget not being granted. Supervisor McCarthy said he pointed out on September 23 that the Code of Virginia states that the School Board will manage its funds and that since he highlighted the conversations from the September 15 School Board meeting,there has been no indication that the School Board has taken any action to familiarize itself with the budget. He added the School Board has failed to take an active role in reviewing their budget and he cannot in good faith vote to appropriate more funds until he is assured of the School Board having oversight of their budget. The motion to amend by delaying the vote on the supplemental appropriation failed on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher No Shawn L. Graber Aye Robert W.Wells No J. Douglas McCarthy Aye Charles S. DeHaven,Jr. No Judith McCann-Slaughter No Supervisor Graber said he was concerned that the Board will not be requiring the School Board to show they are good stewards of taxpayer money. Minute Book 46 Board of Supervisors Regular Meeting of October 28,2020 County of Frederick, Virginia 121 The original motion for approval of School Capital Proiects„ Fund_ and General Fund supplemental appropriations in the amount of$1,976,978.24 carried on a recorded vote as follows: Blaine P. Dunn No Gene E. Fisher Aye Shawn L. Graber No Robert W,Wells Aye J. Douglas McCarthy No Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the FCPS Executive Director of Finance request:a School Operating Fund supplemental_appropriation in the amount of„12,435,3M Vice Chairman Wells seconded the motion, Supervisor Dunn moved to amend the motion by delaying making a decision on the matter until after ajoint meeting with the School Board and after receipt of a detailed budget from the School Board, Supervisor Graber seconded the motion to amend which failed on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher No Shawn L. Graber Aye Robert W.Wells No J. Douglas McCarthy Aye Charles S. DeHaven,Jr. No Judith McCann-Slaughter No The original motion for approval of a School Operating Fund supplementalmpwriation in the amount of 12,435,300 carried on a recorded vote as follows: Blaine P. Dunn No Gene E. Fisher Aye Shawn L.Graber No Robert W.Wells Aye J. Douglas McCarthy No Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the WRAA request: an Airport Fund supplemental appLopriation in the amount of$190,000, Vice Chairman Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the WRAA request: an Airport Capital Fund supplemental appropriation„in the amount of $190,411.75, Supervisor Fisher seconded the motion which carried on a recorded vote as follows: Minute Book 46 Board of Supervisors Regular Meeting of October 28,2010 County of Frederick, Virginia 122 Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the Public Works Director's request: a General Fund supplemental appropriation in the amount of 4 515, Vice Chairman Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L.Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the Sheriffs request: a General Fuad supplemental appropriation in the amount of$7,408.76, Vice Chairman Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L. Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye Supervisor Slaughter moved for approval of the Sheriff's request: a General Fund supplemental appropriation in the amount of 34 908,45, Vice Chairman Wells seconded the motion. Supervisor Dunn moved to amend the motion delaying a decision on the matter until after he receives additional information that he has requested from the Finance Department on the Sheriff's overtime costs. Supervisor Graber seconded the motion. Chairman DeHaven noted these are restricted funds that cannot be spent on anything else. The motion to amend failed on a recorded vote as follows: Blaine P. Dunn Aye Gene E. Fisher No Shawn L. Graber Aye Robert W.Wells No J. Douglas McCarthy Aye Charles S. DeHaven,Jr. No Judith McCann-Slaughter No Supervisor Graber said the until some individuals understand there's some accountability there will be no accountability. He said the Board members need to make sure they are good stewards of the tax money. Minute Book 46 Board of Supervisors Regular Meeting of October 18, 1010 County of Frederick, Virginia 123 The original motion for approval of a General Fund supplemental appropriation in the amount of$34,908,45 carried on a recorded vote as follows; Blaine P. Dunn No Gene E. Fisher Aye Shawn L.Graber No Robert W.Wells Aye J. Douglas McCarthy No Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye + + + + + + . . . . . + + . PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS 2035 COMPREHENSIVE PLAN AMENDMENT CPPA#01.20 WAVERLY FARM SEWER AND WATER SERVICE AREA SWSA INCLUSION REQUEST -APPROVED Assistant Planning Director Candice Perkins reviewed Comprehensive Plan Amendment request #01-20 for Waverly Farm, She said with this amendment a Sewer Water Service Area (SWSA) expansion is proposed for a total of 171 +1-acres and the expanded SWSA area of 171 acres incudes properties between the Waverly Farm request and Hopewell Road, She said the Planning Commission held a public hearing on this proposed amendment and recommended approval of the SWSA expansion and the proposed Northeastern Land Use Plan (NELUP) text, John Riley, representing the Applicant, said he supports the recommendation for adjustments to the NELUP of the Comprehensive Plan. i Chairman DeHaven opened the public hearing. No one spoke, Chairman DeHaven closed the public hearing. Supervisor Slaughter moved for approval of CPPA #01-20. Supervisor Graber r seconded the motion which carried on a recorded vote as follows; Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L.Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye Judith McCann-Slaughter Aye i i I Minute Book 46 Board of Supervisors Regular Meeting of October 1$,1010 County of Frederick, Virginia I 124 2035 COMPREHENSIVE PLAN AMENDMENT NORTHEASTERN LAND USE PLAN (NELUP) -- SEWER AND WATER SERVICE AREA {SWSA} BOUNDARY LIMIT ADJUSTMENTS - APPROVED Assistant Planning Director Candice Perkins reviewed the proposed SWSA boundary adjustment saying it focused on the overall NELUP SWSA boundary, areas with planned land uses outside the SWSA, and SWSA boundaries that do not follow property lines. She said that text is also proposed for inclusion in the NELUP narrative in Appendix I and that the SWSA boundary study had been coordinated with Frederick Water. She said that the Planning Commission recommended approval of the SWSA adjustments proposed and the NELUP text, Ms, Perkins concluded saying there are two additional areas that are following a separate track and will come before this Board at a later date. Chairman DeHaven opened the public hearing. No one spoke, Chairman DeHaven closed the public hearing. Supervisor Slaughter moved for approval of the 2035 Comprehensive Plan Amendment, Northeastern Land Use Plan for Sewer and Water Service Areas Boundary Adjustments, Supervisor Dunn seconded the motion which carried on a recorded vote as follows; Blaine P. Dunn Aye Gene E. Fisher Aye Shawn L.Graber Aye Robert W.Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + . + + . + + . . BOARD LIAISON REPORTS- None CITIZEN COMMENTS ; David Sovine, Superintendent of Schools, referenced the invitation sent to the Board for the School Board Training Session on November 13. He said the focus of the session is the budget and capital improvement program. Minute Book 46 Board of Supervisors Regular Meeting of October 28,2010 County of Frederick, Virginia 125 Alan Morrison, Gainesboro District, said he was unsettled to learn more than half the taxpayer funds in Frederick County are being spent without oversight by elected officials and that a summary budget is not enough detail for decision making. Tim Regan, Back Creek District,questioned the Schools' request for$1.9 million for school buses saying spending funds to get kids back in school during the pandemic would be a better choice. Joy Dunn, Red Bud District, said as a taxpayer she wants to know where the money is going, and she is disappointed in some of the members of the Board since we don't know where i the money is being spent. Dana Newcomb, Gainesboro, said he found the video of the School Board meeting very disturbing. He said the Board of Supervisors is the conduit of the money and has a fiduciary responsibility. He said if there is no action from the School Board regarding providing a budget there should be consequences for that. BOARD OF SUPERVISORS COMMENTS Supervisor Graber responded to earlier comments saying that while the Board receives an expense statement from the School Board, there are no line item details. He said that the characterization that the School Board Finance Chairman was misspeaking in the video is not accurate because he has made similar statement at other times, He added that if the Board does not know where the money is going, the money should not be spent. Supervisor Dunn announced an information session on November 9 addressing farming and event centers. He addressed Supervisor Fisher saying he has enjoyed working with him and thanked him for serving and invited him to attend the joint meeting with the School Board even though he will no longer be a Board member after the election. Supervisor Fisher thanked Supervisor Dunn for his comments said he will be back to address the Board on some good news from the Airport, He wished the Board success as the County continues to grow, Chairman DeHaven thanked Supervisor Fisher for serving temporarily until election day. Minute Book 46 Board of Supervisors Regular Meeting of October 18,1020 County of Frederick, Virginia i 126 Supervisor Slaughter and Vice Chairman Wells thanked Supervisor Fisher for serving. ADJOURN On motion of Vice Chairman Wells, seconded by Supervisor Dunn, the meeting was adjourned at 8:48 p.m. Charles S. DeHaven, Jr. Kris C.Tierney Chairman, Board of Supervisors Cleric, Board of Supervisors Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors I Minute Book 46 Board of Supervisors Regular Meeting of October 28,2020 County of Frederick, Virginia 127 Board of Supervisors Minutes of October 28, 2020 W Appendix I PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Wednesday October 28,2020 j 7':00 p.m. 107 NORTH KENT STREET, WINCHESTER,VIRGINIA To: Jay Tibbs, Deputy County Administrator for Human Services From: Jason L Robertson, Director, Parks &Recreation Dept, Date: October 14, 2020 Subject: Parks and Recreation Commission Action The Parks and Recreation Commission met on October 13, 2020. Members present were Natalie Gerometta,Gary Longerbeam,Charles Sandy,Jr., Ronald Madagan, Guss Morrison, Dennis Grubbs,Amy Strosnider, Randy Carter, and Mr. Robert Wells (non-voting Board liaison), Members absent: None ITEMS RE UIRING ACTION BY BOARD OF SUPERVISORS: 1. The Buildings and Grounds Committee made a motion to recommend the approval of the Capital Improvements Plan (CIP) with changes to include the addition of identified Clearbrook Park amenities,and the re-ordering of items 2-6, seconded by Mrs. Geronmetta, carried unanimously (7-0). Attachment 1. ITEMS SUBMITTED FOR INFORMATION ONLY 1. The Buildings and Grounds Committee made a motion accept a donation of$30,000 from the Blue Ridge Volleyball Association (BRVA)for the addition of two additional sand volleyball courts to be installed at the Clearbrook Park Sand Volleyball complex, seconded by Mr.Longerbeam,carried unanimously(7-0). 2. The Buildings and Grounds Committee made a motion to not accept the offer by the Museum of the Shenandoah Valley to lease the remaining field area by the front of Rose Hill Park, seconded by Mr. Carter, carried unanimously(7-0). 3. The Buildings and Grounds Committee made a motion to gran Frederick County American Little League permission to install a 14'x28'storage/office building at Stonewall Park,seconded by Mr, Grubbs, carried unanimously(7-0). 4. The Youth Sports Partner/Appeals Committee made a motion to recommend the approval of the Youth Sports Partner agreements for FY 2022 for Frederick County American and National Little Leagues, Blue Ridge United Soccer, and Top of Virginia Hockey Alliance,seconded by Mr. Madagan, carried unanimously(7-0), (Attachment 2) 5. The Finance Committee made a motion to accept the proposed FY 22 Fees and Charges, seconded by Mr. Madagan, carried unanimously(7-0). (Attachment 3) Cc: Charles R.Sandy,Chairman Minute Book 46 Board of Supervisors Regular Meeting of October 18, 2020 County of Frederick, Virginia 128 Board of Supervisors Minutes of October 28, 2020 - Appendix 2 FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS Wednesday,October 14,2020 8:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Finance Committee meeting was held in the Board of Supervisors Room at 107 North Kent Street on Wednesday,October 14,2020 at 8:00 a.m. ATTENDEES: Committee Members Present: Judith McCann-Slaughter,Chairman; Charles DeHaven; Robert Wells;Jeffrey Boppe;Angela Rudolph-Wiseman; and non-voting liaisons William Orndoff,Treasurer and Seth Thatcher,Commissioner of the Revenue. Committee Member Absent: none. Staff present: Cheryl Shiffler, Finance Director; Kris Tierney, County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,County Attorney;Sharon Kibler,Assistant Finance Director;Jennifer Place, Budget Analyst; Patty Camery, FCPS Finance Director; David Sovine, FCPS Superintendent;Joe Wilder, Public Works Director; Nick Sabo, WRA Director; Lenny Millholland,Sheriff;Steve Hawkins,Sheriff Major;Aleck Beeman,Sheriff Captain;and Warren Gosnell,Sheriff Lieutenant. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. The FCPS Executive Director of Finance requests School Operating Fund and General Fund supplemental appropriations in the amount of$294,942.57. This amount represents FY 2020 unspent restricted funds. See attached memo, p.4—9. The committee recommends approval. 2, The FCPS Executive Director of Finance requests School Capital Pro'ects Fund and General Fund supplemental appropriations in the amount of$1,976,978,24, This amount represents unspent FY 2020 School Operating funds to be used for the purchase of(19) school buses. Local funds are required. See attached memo, p.4-9. The committee recommends approval. 3. The FCPS Executive Director of Finance requests a School Operating Fund supplemental appropriation in the amount of$2,435,300. This amount represents CARES CRF funds for local education agencies. No local funds required. See attached memo, p. 10. The committee originally discussed adverVsing the item for a public hearing; however,the amount of the request is under the threshold that requires a public hearing. As a result,the action requested is the supplemental appropriation. 4. The WRAA requests an Airport Fund supplemental appropriation in the amount of$190,000. This amount represents funds from an unbudgeted lease and will be used to pay existing bond Minute Book 46 Board of Supervisors Regular Meeting of October 28,2020 County of Frederick, Virginia 129 debt. No local funds required. See attached memo, p, 11. The committee recommends approval. 5, The WRAA requests an Airport Capital Fund supplemental appropriation in the amount of ! $190,411.75. This amount represents unspent bond proceeds. No local funds required. See attached memo,p. 12. The committee recommends approval. 6. The Public Warks Director requests a General Fund supplemental appropriation in the amount of$4,515, This amount represents final invoice for design work for a training facility at the animal shelter. No local funds required as shelter donations are used for the project, See attached information,p. 13. The committee recommends approval. 7. The Sheriff requests a General Fund supplemental appropriation in the amount of$7,408,76. This amount represents an auto insurance claim to be used for vehicle repair. No local funds required. See attached memo, p, 14-15. The committee recommends approval. 8. The Sheriff requests a General Fund supplemental appropriation in the amount of$34,908.45. This amount represents restricted, reserved eSummons funds to be used for additional printers and scanners. See attached memo, p. 16—18. The committee recommends approval, NO ACTION REQUIRED: 1. The FCPS Executive Director of Finance provided FY 2020 Year End Financial Reports and was available for discussion. See attached information, p. 19—46. 2. The Finance Director provided additional information on Sheriff's Department overtime and requested direction, See attached memo, p.47—48. The committee requested further analysis. INFORMATION ONLY: 1, The Finance Director provides a Fund 10 Transfer Report for September 2020, See attached, p,49. 2. The Finance Director provides financial statements ending September 30, 2020. See attached, P.50—60. Minute Book 46 Board of Supervisors Regular Meeting of October 18, 1010 County of Frederick, Virginia { 130 3. The Finance Director provides an FY 2020 Fund Balance Report ending October 7, 2020. See attached, p.61, Respectfully submitted, FINANCE COMMITTEE Judith McCann-Slaughter, Chairman Charles DeHaven Robert Wells Jeffrey Boppe Angela Rudolph-Wiseman By CheryL3. Sbgaew Cheryl B.Shiffler, Finance Director Minute Book 46 Board of Supervisors Regular Meeting of October 28,1020 County of Frederick, Virginia