HomeMy WebLinkAbout020-20 (FY2020-2021BudgetAmendmntCARESAct2ndHalf) ,w
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BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 20202021 BUDGET AMENDMENT
WHEREAS, the U.S. Congress passed and the President recently signed the Coronavirus Air,
Relief, and Economic Security (CARES) Act of 2020; and
WHEREAS, localities were allocated fielding frorn the CARES Act through multiple sources,
but primarily from the Coronavirus Relief Fund (CRF) allocations which the Commonwealth of
Virginia allocated to localities based on population; and
WHEREAS, CRF funds may be used for qualifying expenses to cover costs that 1) are
necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COV1D-19); 2) were not accounted for in the budget most recently
approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or local
government; and 3) were incurred during the period that begins March 1, 2020, and ends on
December 30, 2020.
WHEREAS, the County is required to provide an equitable share of the CRF funds are granted
to each incorporated town within its jurisdiction (Middletown and Stephens City); and
WHEREAS, agreements will be made with the two aforementioned Towns per requirements of
the Commonwealth of Virginia; and
WHEREAS, Pursuant to Title 15.2, Chapter 25, Section 15.2-2507 of the Code of Vir ig Liia,
1950 as amended, the appropriate advertisements and public hearings have been conducted;
NOW, THEREFORE, BE IT RESOLVED,by the Board of Supervisors that the FY 2020-
2021 Budget be Amended to Reflect:
CARES Act Fund Supplemental Appropriation in the Amount of$7,792,215. This amount
represents the second half of the Coronavirus Aid, Relief and Economic (CARES) Act
Coronavirus Relief Funds (CRF) allocated by the Commonwealth of Virginia to assist with the
direct impact of the COV1D-19 pandemic.
BE IT FURTHER RESOLVED, estimates of revenues and appropriations are approved at the
fund level, and appropriations designated for this special revenue fund will not lapse at the end
of the fiscal year, but shall remain appropriated until the completion of the project or until the
Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation.
BE IT FURTHER RESOLVED, CARES Act Fund appropriation shall include funds
transferred to other funds for classification purposes.
ADOPTED this 91" day of September, 2020.
Charles S. DeHaven, Jr., Chairman Aye Shawn L. Graber Aye
J. Douglas McCarthy Aye Robert W. Wells Aye
Blaine P. Dunn Aye Gene E. Fisher Aye
Judith McCann-Slaughter Aye
Kris C. fern y
Clerk, Board o pervisors
County of Frederick, Virginia
BOS Res. #020-20
COUNTY of FREDERICK
*� Finance Department
Cheryl B. Shiffler
13$ Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@fcva.us
MEMORANDZTIVI
TO: Board of Supervisors
FROM: Sharon Kibler,Finance
DATE: 8/27/20
SUBJECT: CARES CRF I"Half Update
The Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020 aids local governments for the
direct impact of the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund(CRF).
Allocations were sent to localities from the State based on population,and Frederick County received
$7,792,215 on June 2,2020.
The CARES Act provides that payments from the CRF only may be used to cover costs that:
1. are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019(COVID-19);
2. were not accounted for in the budget most recently approved as of March 27,2020(the date of
enactment of the CARES Act)for the State or local governments;
3. were incurred during the period that begins on March 1,2020 and ends on December 30,2020.(A
cost is incurred when the responsible unit of government has expended funds to cover the cost.);
and
4. are used for the direct costs associated with the response to the COVID-19 pandemic and cannot
be used to make up for revenue shortfalls.
The FY 21 budget amendment for the$7.8 million was approved by the BOS on August 12,2020,and staff
has prepared a spending plan that addresses COVID-19 related needs not only for county related functions,
but for Frederick County citizens. Below are descriptions of the county CRF distribution.
■ Distribution to towns-$298K
The population data used by the State to determine CRF allocations to localities included the
residents that live in the towns Iocated within the County. Consequently,the County"must ensure
that an equitable share of the CRF funds it receives is shared with and granted to each town within
its jurisdiction."i Using the same population methodology that was applied to the County for
receipt of CRF,Middletown is eligible to receive$120,574.17 and Stephens City$178,069.38.
■ Frederick County Public Schools-$3.5M
The COVID-19 pandcmic has presented many challenges for school reopening in a safe manner.
Additional expenses were necessary to comply with guidance from the Governor,the Virginia
Department of Education,the CDC,and the local health department. The hybrid virtual learning
environment required remote learning software,technology equipment for both students and
teachers,availability to internet access for virtual students,and PPE for student and staff
protection.
' Commonwealth of Virginia Secretary of Finance memo dated May 12,2020
107 North Kent Street * Winchester, Virginia 22601
CARES CRF I`half update page 2
■ County expenses paid to date-$700K
The County(including Jail and Landfill)began incurring expenses in early March 2020 in
response to the pandemic. Early on immediate needs for staff safety were purchased,such as PPE,
disinfecting materials,construction of sneeze guards in public areas,immediate technology
requirements to facilitate teleworking for critical staff,and Jail inmate safety. After the critical
safety and social distancing needs were met,expenses included signage in Order to reopen County
facilities,further technology needs to allow additional teleworking and the ability to conduct
remote meetings,preparation to open Parks facilities,and continued purchases of PPE. There
have also been expenses for decontaminating entire departments due to COVID exposure,
providing COVID leave to employees per the requirements of the Families First Corona Response
Act(FFCRA),and unemployment claims for staff who were without work(primarily Parks&
Recreation).
■ County expenses impending-$2M
There are expenses that we know will continue,such as PPE purchases,disinfecting materials,
COVID leave for employees,and unemployment claims. Certain overtime pay and salaries for
administering CRF funds are eligible expenses that are still being calculated. Updated building
security and touchless restroom amenities will be installed at several county owned facilities.It is
also important to get the word out that Frederick County is a safe place to visit,and the EDA will
coordinate a marketing campaign. Daycare needs in the community impact the ability of citizens
getting back to work,especially with the virtual school schedule. Frederick County Parks&
Recreation expanded their normal before/after school BasicREC program to compliment the FCPS
hybrid school schedule. Through the use of CRF,this program is being offered at below operating
cost to the public.
■ Business and Nonprofit Support-$1M(EDA)
Frederick County's COVID-19 Business and Nonprofit Grant Program is designed to provide
immediate financial assistance to Frederick County's small businesses and non-profits impacted
by the COVID-19 pandemic.The grant program will provide grants of$5,000,$7,500,or$10,000
to businesses with annual gross revenues of least$30,000 but less than$3 million. The Frederick
County Economic Development Authority will administer the grant program working with
Frederick County and the Lord Fairfax Small Business Development Center.
■ Citizen Support-$300K(United Way)
There is an immediate need for utility and rent/mortgage assistance for Frederick County citizens.
The United Way of the Northern Shenandoah Valley has the scope and capacity to do this with the
infrastructure already in place. They have a coordinated network of partner agencies that would
be able to immediately begin assisting county citizens in need, After applicants are vetted and
county residency confirmed,utility providers and landlords/mortgage companies will receive
funds directly. 100%will go towards utilities and rent/mortgage as the United Way is not
assessing any admin fees on COVID-19 relief.
On August 19,2020,Frederick County received the second and final allocation of CRF from the State in
the amount of$7,792,215. The public hearing and budget amendment for the second half allocated by the
State will be on the September 9,2020 BOS agenda. All the same conditions that existed for the first round
continue for the second allocation. While we know that certain critical expenses will continue,we now
have the opportunity to consider some other COVID related responses. Some examples would be a
generator for an alternative care facility and emergency shelter,updated ventilation systems at county
facilities,and additional community support. In addition,we have no idea if there will be a resurgence of
the coronavirus in Frederick County that will result in additional stay at home orders and/or quarantines
that will impact not only the functions that the county provides,but the community as a whole.
Please do not hesitate to contact me with any questions or concerns.
Thank you.
le:
NOTICE OF ,m Conditional Use Permit #09,20 for. Richarti
and Susan Daugherty,5ubmifted-toConstrueta
PU00.0-HEARING 106—Foot.Commercial Telecommunication Facirii.
The Frederick County 6oaid of Supervisors-will The,_Property. is I.ocstedi at 348 Peeper Lane,
hold a Public Hearing on.W4dnesdsy,septemtier Wlnehies#er;Virginia erid i's ldentdred',wdh Property
9,`2820,7;00 PM, lir the'Board of Supervisors' lderititication Number 22=A-19G in the_Gainesboro
Me ng Room. County.Adibl&tration Building; iMagistenal,ESistrict
107 North Kent Street, Winchester,.Virginia,16
Consider the Following: Conditional•Use Permit#0840 for Samuel.K
$mith Jr,Subin ffed for Establishment of a Speclal
OutdooriFestfval Fermft Request�of R$taryClu.b Event Facility ri the RA,(Rural.Areas).Zoning.
of Winchester — Annual Shenandoah V411ey District The,Property Is Located at 1147 North
Apple Harvest Festival,Pursuant to the-Frederick Pifer:tioad Star7annery Virginia and is Identified
County Code,Chapter 86,Festivals;Section 66.3; with Property Identificalion,Numbeir 69-A•28 In thk
Permit,Required Apptication;Issuance or Denial' Back Greek Magisterial District
Fee,br an Outdoor Festival Permit Festiveil'to be° '
Held on Saturday and Sunday September i9 and. 2020=2025 Agricultural;and Forestal District
20,2020,from 10:00 AX46500PW. Each.Day on Update 4 This Public Hearing is to onsfder She
the Grounds.of Freder!CK County-Fairgrounds,.259 Renewal of 1150 Albin,:Apple Flo Ridge, DvubjB
Fairg[ourad Ftbad;Clearbrook,Virginia, 5tonewali C-hurch,Green.Spring,Red Bud .South FredON k
ful:agisteri'el District Property(awned by Frederick antl=South Timber.Ritlgeisincts Tfe Renewal of
Oounty'l air: ?` These Districts will Establish a Total of 10, 79.34.
Acres:This PubFo Hearing is to Also Consider the
-Establishment of°Two(2y.Additional dlstricts The.
Outdoorfestival Permil.Reguest of CedarCreek ( 1
Battlefield-Foundation — 155th Reenactment Back;Mountain District with 06tal of 499.91 Acres.
Anniversary of the Battle of Cedar. ;-We . and,Reilance Disfrl!with a Total 0103 Acres,The:
Pursuant td.the Frederick County Cor+ Total.71147225 Acreage .within the:Agricultur9l
8fi; Festivals; Secilot, 8F° and Forestal Di"stnCt Program Is for the Ensuing
Application,Issuer^^ ► .vl Fere Year Period.Praperties that are Incorporated.: .
r ciurda an into.an Agricultural.and:'Forestal..District are
Festiva0 y.' +- Guaranteed -ertein Protection as :S cdied In.
eu21?,from 9 40 A M
Qy,on ttie�roainde of Oeda,,Greek Sactiorl 15243001.the CodQ ofVi
1llr inra. r
qd,8340 Valley Pike Mrddletowrl; 9 tri uiries concernm ' the above itdm s ,m
22645, Back Creek Uagistenal Distnst Propafty', q g (. .
Owned by ledar Creek.Bafflefield:Foundation; be`.addressed to the Offioe of :Planning
.1.. Developmept between:;tile ,hours of 8011 A:ful:
and-5:00 RM.,Mondey through Friday,iD7North
Amendment. to 1150..2820 2021 .Fiscal. Year. Kent Street Onahester,Virginia 22601 (5d0)W-
Budget. Pursuant to Section 16.2.2507 of the. 5651.: Any bject fire(s);;,including.'the 4ull.teo -
Code 4€Virginia,1950 as Amended,the R.oard df of,any ordinance.or of•any other ifern(s).to be
Supefnisors'w,itl Hold a Public Hearing to Amendthe adopted are available sal the Office ofPlan nfng arid; "
Fiscal"Year X020-2021 Budgetto Reflect a A E GeVelapment...
Act F rid I tai A r ,rail nth' Thee Board and staff are ioliawn cilrrerit
Arnomi i f-,9 7 2 21:5, This Annourt Represents' g
the Second'-Hall of theCoranavirusAid,Ftalieiand recommendations for
'social dlstancit€ and publip
Evawmio(CARE9)Act Coronavirus Ralref'Unds q.8l.;rings The_Meeting vrali be ptoadcast Yia
CR Allbcat8d by the;CommonwW%.of Virginia Cable trhapnej i`5 and will he live airsamed on the
. - website a! wwwfcva us1i3 3SMeetinos �-Rlzens a
10 ASsisf with the Direct Impact iof the 00V.Ifl 19 interested crti�ens fray ap .:r before tfie:Rvard
�prefetrirYg not ib-64brid- tie.me�in�:to speak cite
1? hdemic, to spe-k ori the hAva items lffae agenda e:-
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