July 8 2020 Closed Session and Regular Meeting Minutes 1
MINUTES
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY,JULY 8, 2020
5:00 and 7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice
Chairman; Blaine P. Dunn; Shawn L. Graber; J. Douglas McCarthy; Gene E. Fisher; and Judith
McCann-Slaughter; were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer;
Scott Varner, Director of Information Technology; Andrew Farrar, IT Program Coordinator; Mike
Ruddy, Director of Planning; Candice Perkins, Assistant Director of Planning; John Bishop,
Assistant Director of Planning-Transportation; Mark Cheran, Zoning & Subdivision Administrator;
Tyler Klein, Senior Planner; Steve Majchzrak, Assistant Fire Chief; and Ann W. Phillips, Deputy
Clerk to the Board of Supervisors.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 5:00 p.m.
CLOSED SESSION
Vice Chairman Wells moved that the Board of Supervisors of Frederick County enter a
closed session pursuant to Virginia Code Sec. 2.2-3711(A)(3) for discussion of the disposition of
publicly held real property, 441 Linden Drive, in the City of Winchester, where discussion in an
open meeting would adversely affect the bargaining position or negotiating strategy of the public
body and pursuant to Virginia Code Section 2.2-3711(A)(1), for personnel matters, specifically the
continuation of the annual evaluations of the County Administrator and the County Attorney.
Supervisor McCarthy seconded the motion which carried on a voice vote.
At 6:18 p.m., the Board members being assembled within the designated meeting place in
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County of Frederick, Virginia
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the presence of members of the public and the media desiring to attend, the meeting was
reconvened on motion of Vice Chairman Wells, seconded by Supervisor McCarthy and carrying on
a voice vote. Vice Chairman Wells moved that the Board of Supervisors of Frederick County certify
that, to the best of each member's knowledge, (i) only public business matters lawfully exempted
from open meeting requirements by Virginia law were discussed in the closed meeting to which
this certification applies, and (ii)only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed, or considered by the Board. Supervisor
McCarthy seconded the motion which carried as follows on a recorded vote:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RECESS
At 6:20 p.m., Chairman DeHaven recessed the meeting until the 7:00 p.m. regular meeting
time.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Supervisor Fisher delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance.
ADOPTION OF AGENDA—APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor Graber, the agenda was
adopted as presented on a voice vote.
CITIZENS COMMENTS- None
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Board of Supervisors Closed Session&Regular Meeting of July 8,2020
County of Frederick, Virginia
ADOPTION OF CONSENT AGENDA—APPROVED
At the request of Supervisor McCarthy,the agenda item entitled Approval to Amend Rules
of Procedure in reference to the Agenda Deadline for Regular Meetings of the Board of Supervisors
was removed from the Consent Agenda. Upon motion of Supervisor Slaughter, seconded by
Supervisor McCarthy, the consent agenda was adopted as revised on a recorded vote as follows;
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L.Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye
Judith McCann-Slaughter Aye
- Minutes of Closed Session & Regular Meeting of June 10,2020 -CONSENT AGENDA APPROVAL
-Transportation Committee Report of June 29 2020-CONSENT AGENDA APPROVAL,Appendixi
-Request from the Commissioner of the Revenue for Refunds and Corresponding
Supplemental Appropriations -CONSENT AGENDA APPROVAL
Toyota Lease Trust—$6,627.22
Undisclosed Taxpayer— Disabled Veteran's Relief—$5,263.87
-Letter of Support for Economic Development District Designation by the U.S. Economic
Development Administration U.S. De artment of Commerce -CONSENT AGENDA
APPROVAL
- Resolution of Support for Frederick Countv and Regional SmartScale Applications-
CONSENT AGENDA APPROVAL
WHEREAS,this resolution supports the following Frederick County and Regional SmartScale
Applications within Frederick County for the following projects:
Frederick County Applications
1. Exit 317 NB Ramp Realignment to Redbud Rd Location
2. Route 1 1 —Shawnee Improvement
3. Route 11 Corridor and Old Charlestown Road Roundabout
4. Route 7 STARS Improvements
Win-Fred MPO Applications
5. Exit 317 Interchange Improvement Project
6. Valley Pike/Shawnee Drive Intersection Improvements
7. Route I l/Old Charlestown Roundabout
Northern Shenandoah Valley Regional Commission
8. Route 7 STARS Improvements
WHEREAS,the Virginia Department of Transportation(hereafter referred to as the DEPARTMENT)has
adopted procedures for evaluating and scoring projects consistent with SmartScale requirements;and,
WHEREAS,the DEPARTMENT has requested applications to be submitted by localities to be consider
for inclusion in the DEPARTMENT'S Six-Year Improvement Program for Fiscal Years 2022 through
2027;and
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WHEREAS,projects will be evaluated for inclusion in the Six-Year Improvement Program through
screening and scoring process to be undertaken by the DEPARTMENT;and
WHEREAS,each of the listed projects play important roles in the County's Long Range Transportation
Plan and near term traffic safety concerns;and
WHEREAS,the County of Frederick is an eligible entity to apply for transportation funding under House
Bill 2;
NOW,THEREFORE,BE IT RESOLVED,that the Frederick County Board of Supervisors is supportive
of each of these applications for inclusion into the Six-Year Improvement Program fiscal years 2022
through 2027.
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AMENDMENT OF RULES OF PROCEDURE IN REFERENCE TO THE AGENDA DEADLINE
FOR REGULAR MEET[NGS OF THE BOARD OF SUPERVISORS—APPROVED
Supervisor McCarthy moved that the Rules of Procedure and Conduct be amended as
follows;
RULES OF PROCEDURE AND CONDUCT
FREDERICK COUNTY BOARD OF
SUPERVISORS
ARTICLE IV--AGENDA
Section 4-1. Preparation
The Clerk shall prepare an agenda for each meeting of the Board of Supervisors,
conforming to the order of business specified in Section 5-1 under Order of Business. It is strongly
recommended that supporting information for every item to be placed on the regular meeting agenda
shall be received in the Office of the County Administrator before noon on the TiraBday Wednesday
that falls in the week immediately prior to the regularly scheduled Board meeting.Agendas for
special meetings shall be prepared as far in advance as the circumstances necessitating the special
meeting allow.The clerk shall include on the agenda all matters for which a written request and
supporting information have been received in advance of the deadline herein established.
Supervisor Graber seconded the motion which carried on a voice vote.
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BOARD OF SUPERVISORS COMMENTS—None
COUNTY OFFICIALS:
TOURISM UPDATE
Justin R. Kerns, Executive Director of the Winchester-Frederick County Convention and
Visitors Bureau, provided an update on the Bureau's activities in light of the Covid-19 pandemic.
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COMMITTEE APPOINTMENTS
DAVID S. ALLEY APPOINTED AS PRIVATE PROVIDER REPRESENTATIVE TO THE
COMMUNITY POLICY AND MANAGEMENT TEAM—APPROVED
Supervisor Slaughter moved to appoint David S. Alley to a two-year term as the Private
Provider Representative on the Community Policy and Management Team. The motion,seconded
by Supervisor McCarthy, carried on a voice vote.
WHIT L. WAGNER RE-APPOINTED TO THE BOARD OF BUILDING CODE APPEALS —
APPROVED
Supervisor Slaughter moved to reappoint Whit L. Wagner to a five-year term on the Board
of Building Code Appeals. The motion, seconded by Supervisor McCarthy, carried on a voice
vote.
PROPOSED JOINT MEETING WITH THE PLANNING COMMISSION — APPROVED FOR
AUGUST 12,2420
By consensus, the Board agreed to meet jointly with the Planning Commission on August
12, 2020,
PROPOSED JOINT MEETING WITH FREDERICK COUNTY SCHOOL BOARD —AGREED TO
SUBMIT MEETING DATE OPTIONS
By consensus, the Board agreed to the choices of September 21, 22, and 24, 2020 to
submit to the School Board as possible joint meeting dates.
PROPOSED MEETING WITH VALLEY HEALTH—AGREED TO PROPOSE MEETING DATE
OPTIONS
By consensus, the Board agreed to propose meeting with Valley Health during the last two
weeks of October 2020,
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COMMITTEE BUSINESS- Done
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PLANNING COMMISSION BUSINESS-PUBLIC HEARINGS
REZONING#01.20 FOR RCS INVESTMENTS,LLC.-APPROVED
Candice Perkins, Assistant Director of Planning, reviewed the application to rezone
12.61+1- acres from the M1 (Light Industrial) District to the M2 (Industrial General) District with
proffers. She said the subject property is part of the Baker Lane Industrial Park and is located within
the limits of the Northeast Frederick Land Use Plan of the 2035 Comprehensive Plan. She noted
the Plan identifies the property with an industrial land use designation, therefore, the existing M1
Zoning as well as the requested M2 Zoning are consistent with the goals of the Plan. She
concluded saying the Planning Commission did not identify any concerns with the request and
recommended approval of the application at their Mune 3, 2020 meeting.
Supervisor Dunn, Ms. Perkins, and Evan Wyatt of Greenway Engineering,
representing the Applicant,discussed the industry standard material rejection rate and whether the
rejection rate proposed by the Applicant will carry forward should the property be purchased by a
new owner.
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
Supervisor Slaughter moved in favor of approving Rezoning #01-20 for RCS
Investments, LLC, and Supervisor McCarthy seconded the motion. Supervisor Graber said the
project's ability to reduce fill at the landfill will have a positive impact. Supervisor Dunn said he was
in favor of the project but had concerns about the recycling operations should a new owner take
over. The motion carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L.Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven,Jr. Aye
Judith McCann-Slaughter Aye
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ORDINANCE
REZONING#01-20
RCS INVESTMENTS,LLC
WHEREAS,REZONING#01-20 RCS INVESTMENTS,LLC.,was submitted by Greenway Engineering,
Inc.,to rezone 12.61+/-acres from the M 1 (Light Industrial)District to the M2(Industrial General)District
with proffers with a final revision date March 16, 2020. The subject property is located at 220 Irnboden
Drive(Route 1327)at the terminus of the cul-de-sac. The property is located in the Stonewall Magisterial
District and is identified by Property Identification Number 54-7-7A;and
WHEREAS,the Frederick County Planning Commission held a public hearing on this Rezoning on June
3,2020 and recommended approval of this Rezoning; and
WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Rezoning during
their regular meeting on July 8,2020;and
WHEREAS, the Frederick County Board of Supervisors Finds the approval of this Rezoning to be in the
best interest of the public health,safety,welfare, and in conformance with the Comprehensive Plan.
NOW,THEREFORE,BE 1T ORDAINED by the Frederick County Board of Supervisors,that Chapter 165
of the Frederick County Code,Zoning,is amended to rezone 12.61+I-acres from the M1 (Light Industrial)
District to the M2 (Industrial General) District with proffers dated March 16, 2020. The conditions
voluntarily proffered in writing by the Applicant and the Property Owner are attached
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CONDITIONAL USE PERMIT #02-20 FOR NEW CINGULAR WIRELESS PCS, LLC (AT&T). —
APPROVED
Mark Cheran, zoning & Subdivision Administrator, reviewed the request for a Conditional
Use Permit to construct a commercial telecommunication facility consisting of a 199-foot monopole
telecommunication facility and accessory structures. He said the Planning Commission held a
public hearing for this application at their June 3rd meeting and recommended approval. He
reviewed the conditions to be attached to the permit as recommended by the Planning Commission.
Doug Sampson of New Cingular Wireless AT&T briefed the Board on the project noting
the importance of providing additional wireless availability during the current pandemic.
Supervisor Fisher said the Board and the Airport Authority prefer that towers such as the
one being requested have the strobe and red lighting for air traffic safety. Mr. Sampson said his
company will add lighting if the Board desires.
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
Supervisor McCarthy moved to adopt the ordinance approving Conditional Use Permit
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#02-20 with the additional requirement for the strobe and red lighting for air traffic safety,
Supervisor Graber seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ORDINANCE
CONDITIONAL USE PERMIT#02-20
NEW CINGULAR WIRELESS LLC(AT&T)
WHEREAS, CONDITIONAL USE PERMIT APPLICATION #02-20 was submitted by Joey Prieto of
New Cingular Wireless LLC (AT&T), on behalf of Elva Hahn to construct a commercial
telecommunication facility consisting of a 199-foot monopole telecommunication facility and accessory
structures was considered. The property is located at 141 Fairview Road, Gore, Virginia and is further
identified with Property Identification Number 26-A-29 in the Gainesboro Magisterial District;and
WHEREAS, the Frederick County Planning Commission held a public hearing on this Conditional Use
Permit on June 3,2020 and recommended approval of this Conditional Use Permit;and
WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use
Permit during their regular meeting on July 8,2020;and
WHEREAS,the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit
to be in the best interest of the public health, safety,welfare,and in conformance with the Comprehensive
Plan;
NOW,THEREFORE,BE IT ORDAINED by the Frederick County Board of Supervisors,that Chapter 165
of the Frederick County Code,Zoning,is amended to revise the zoning map to reflect that Conditional Use
Permit #02-20 for a commercial telecommunication facility consisting of a 199-foot monopole
telecommunication facility and accessory structures on the parcel identified with Property Identification
Number 26-A-29 is approved with the following conditions:
1. All review agency comments and requirements shall be complied with at all times.
2. The tower shall be available for collocating personal wireless services providers.
3. A minor site plan shall be approved by Frederick County.
4. The tower shall be removed by the Applicant or property owner within twelve (12) months of
abandonment of operation.
5. In the event a telecormnunications tower is not erected within twelve(12)months of the approval
of this Conditional Use Permit,the CUP will be deemed invalid.
6. Any expansion or modification of this use will require a new Conditional Use Permit.
7. The tower shall include lighting for air traffic safety purposes.
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CONDITIONAL USE PERMIT#03-20 FOR FOXGLOVE SOLAR LLC -APPROVED
Tyler Klein, Senior Planner, reviewed the request for a Conditional Use Permit (CUP) to
enable construction of a 370-acres (disturbed area) utility-scale solar power generating facility
located on property totaling approximately 668.5-acres. He reviewed the conditions to be attached
to the permit as recommended by the Planning Commission and noted that following the Planning
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Commission recommendation on June 3rd, the Applicant made minor revisions to the application
proposal to better address Commissioner and public comments received at the meeting. At
Supervisor Graber's request, Mr. Klein explained the 75' setback providing additional distance
because of the width of the roadway in front of the setback. At Supervisor Dunn's request, Mr.
Klein explained the decommissioning requirements.
John Foote of Walsh Colucci Lubeley & Walsh PC thanked the community and the staff
for the support of the proposed solar farm project.
John Crawford, representing Urban Grid Solar, made a brief presentation the proposed
solar farm project.
Supervisor Graber commended the Applicant for making the changes requested by the
community during the planning process.
Chairman DeHaven opened the public hearing.
The public hearing speakers were as follows:
Layne Link, Back Creek District,spoke on behalf of the owners of the subject property,
Woodbine Farm, saying the project is an opportunity to keep the land in agricultural use.
Kara Jenkins, Back Creek District, spoke on behalf of Woodbine Farm saying the
project will keep the land from being sold for housing development use.
William Shomaker, Back Creek District, spoke in opposition to the project saying his
property rights had already been violated by vehicles parking on his property.
Glenn Redmiles, Back Creek District, requested clarification about the Applicant's
agreement to move a fence and retain the existing trees.
Chairman DeHaven closed the public hearing.
Supervisor Graber referenced the two previous speakers saying that vehicles will no
longer park on private property and confirming the agreement to keep existing trees. He thanked
the Applicant and staff for the time spent reviewing and making changes to the proposal to
accommodate the requests of the nearby property owners.
Supervisor Graber moved for adoption of the ordinance approving Conditional Use Permit
#03-20 with the conditions presented at the meeting and in conformance with the Comprehensive
Plan. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows:
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Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ORDINANCE
CONDITIONAL USE PERMIT#03-20
FOXGLOVE SOLAR,LLC
TO CONSTRUCT A UTILITY-SCALE SOLAR POWER GENERATING FACILITY
WHEREAS,Conditional Use Permit#03-20 for Foxglove Solar,LLC.,was submitted to construct a utility-
scale solar power generating facility. The property properties are located adjacent to Marlboro Road(Route
361),Hites Road(Route 625),Klines Mill Road(Route 633),Clark Road(Route 63 9)and Vaucluse Road
(Route 638)and are identified with Property Identification Numbers 84-A-40, 84-A-40A,84-A-50,84-A-
29,73-A-21 &84-A-39 in the Back Creek Magisterial District;and
WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use
Permit on June 3,2020 and recommended approval of the Conditional Use Permit with conditions;and,
WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use
Pennit during their regular meeting on July 8,2020;and,
WHEREAS, the Frederick County Board of Supervisors finds the approval of this expansion to a
Conditional Use Pen-nit to be in the best interest of the public health,safety,welfare, and in conformance
with the Comprehensive Plan;
NOW,THEREFORE,BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165
of the Frederick County Code,Zoning,is amended to revise the zoning map to reflect that Conditional Use
Permit Application #03-20 for utility-scale solar power generating facility is permitted on the parcels
identified by Property Identification Numbers 84-A-40,84-A-40A,84-A-50,84-A-29,73-A-21,and 84-A-
39 with the following conditions:
I. All review agency comments provided during the review of this application shall be complied
with at all times.
2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick
County Zoning Ordinance,shall be submitted to and subject to approval by Frederick County prior to the
establishment of the use. The site plan shall address additional regulations for specific uses outlined in
§165-204.26 of the Frederick County Zoning Ordinance and be in general conformance with the
Preliminary Site Plans, included with the CUP application,prepared by Timmons Group,revised July 7,
2020.
3. Buffers and screening shall be provided around the perimeter of the project in general
conformance with quantity of the proposed plantings depicted on Sheet 5 of the Preliminary Site Plan,
"Landscaping/Vegetative Screening Detail," included with the CUP application, prepared by Timmons
Group,revised July 7, 2020. Buffers and screening shall fulfill the landscape screening requirements of
§165-203.02(B)(1) of the Frederick County Zoning Ordinance. The landscape buffer plantings shall be
maintained in good health for the life of the project.Landscaping and buffering shall be installed along the
property boundary on the east side of Hites Road(Route 635),along the property boundary adjoining PINS
84-1-1, 84-3-2, 84-1-3, 84-1-4, 84-1-5, 84-A-33, and 84-A-35, and along the property boundary on the
north side of Klines Mill Road(Route 633),within three(3)months of the commencement of construction
on the properties identified with PINS 84-A-50 and 84-A-29.An extension of this time limit may be granted
by the County prior to the start of construction,upon the recommendation of a licensed landscape architect
or horticulturalist to ensure the planting occurs during optimal seasonal conditions in order to improve the
survivability of the required plantings, upon submission to the County of a letter from such licensed
landscape architect or horticulturalist,specifying the appropriate time frame for planting to accompany the
site plan application project file.
4. Prior to site plan approval,the owner shall enter into a written agreement with Frederick County
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to decoininission solar energy equipment, facilities, or devices pursuant to the terms and conditions of
§15.2-2241.2(B)of the Code of Virginia. The written agreement shall be updated every five(5)years and
in general conformance with the Decommissioning Plan,included with the CUP application,prepared by
Walsh,Colucci,Lubeley&Walsh,revised June 24,2020.
5. Batteries, for the purposes of mass storage of electricity that will eventually be transferred to the
grid,are prohibited as part of this CUP.
6. Entrance to the site from Hites Road(Route 635)shall be prohibited.
7. Lay-down yards shall not be permitted to be accessed from or located directly adjacent to Hites
Road(Route 635)
8. Pile-driving of poles for solar arrays during construction shall be limited to 7:OOAM to 5:OOPM
Monday through Friday. All other construction activities are permitted 7:OOAM to 7:OOPM Monday
through Friday and 7:OOAM to 5:OOPM on Saturday.No construction activities are permitted on Sundays.
9. Any expansion or modification of this land use will require the approval of a new CUP.
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BOARD LIAISON REPORTS- None
CITIZEN COMMENTS
Dana Newcomb, Gainesboro District,spoke in favor of solar power projects and suggested
the County develop policies for collaboration between builders and solar power developers to
facilitate the construction of solar panels on new houses.
Gwen Thomas, Stonewall District, referenced civil rights and expressed concern about the
naming of the future park in her district. She left a written copy of her remarks for the Board.
BOARD OF SUPERVISORS COMMENTS
Supervisor McCarthy said he was glad to see the solar farm project get approval.
Supervisor Graber concurred with the remarks about the solar farm project.
Supervisor Graber noted he has not received the school's line item budget first requested
last spring.
Supervisor Graber referenced the need for impact fees and said he will pursue forming a
committee to explore running for the state delegate seat recently vacated by Chris Collins.
Supervisor Dunn expressed his appreciation for Woodbine Farm's efforts to establish a
solar farm rather than develop the property otherwise.
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ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was
adjourned at 8;53 p.m.
Charles S, DeHaven, Jr. Kris C.Tierney
Chairman, Board of Supervisors Clerk, Board of Supervisors
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
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Board of Supervisors Minutes of July S, 2020 - Appendix 1
TRANSPORTATION COMMITTEE REPORTto the BOARD OF SUPERVISORS
Monday,June 29, 2020
8:30 a.m.
107 NORTH KENT STREET,WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Charles
DeHaven, Jr. (Voting) Gary Oates (Voting), James Racey (Voting) and Cordell Watts
(Voting).
Committee Members Absent Mark Davis (Liaison Middletown)and Lewis Boyer(Liaison
Stephens City).
Staff Present: Assistant Director-Transportation-John.Bishop, and Kathy Smith,
Secretary.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
2-SmartScale Resolution and Discussion: A draft Resolution was prepared by Staff for adoption
by the Board of Supervisors in support of County and MPO SmartScale applications. The
Committee reviewed and supported the Resolution that is a required element of each
Smartscale application.
Upon a motion by., Charles DeHaven, Jr. and seconded by, Gary Oates the Committee
recommended to forward the Resolution of support for Frederick County and Regional
SmartScale Application to the Board of Supervisors for recommendation of approval.
ITEMS FOR INFORMATION ONLY:
1-Route 11 North Exit 317 Area Study: VDOT Staff gave a brief overview to the Committee on
the Route 11 North area study as it nears completion. The Metro Quest survey had a very
remarkable outcome with 1,700 visitors and 1,000 participates,which was a great outcome. The
survey was able to give VDOTthe assessment of what the citizens experience daily in commuting
in that area at different times and improvements in the area for safety. The next step is that on
August 3,2020 an Operations and Safety report will be prepared. Staff gave a visual view of the
Diverging Diamond Interchange (DDI) example that is in the Haymarket area that is projected
for this area. A key feature of the DDI is the eliminating the need to stop which keeps the traffic
flowing. The graphics will available to show how the DDI will work in different scenarios of the
area. The Committee will be updated as more information comes available.
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3- Interstate, Primary and Secondary Road Plans Discussion: Staff gave an overview of the
Interstate, Primary and Secondary Road Improvement Plans. Usually, this time of year is when
the updated drafts are being adopted, however, due to the need for VDOT to update revenue
projections,the updates are currently on hold. However, Staff discussed the update in
preparation for when the updated revenue projections are available. After much discussion,
the Committee will be presented with updated interstate and Primary Road Improvement
Plans at the next meeting. The Secondary Road Improvement Plan will be updated as soon as
VDOT releases updated revenue projections. VDOT confirmed that projects scheduled for
fiscal year 21 are still expected to go ahead as scheduled. VDOT also noted that Sulphur
Springs Road improvements will be undergoing final inspection shortly.
4-County Projects Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/1-
81 Bridge:The Bridge deck final pour has been completed and the work on the intersection of
Route S22 and Airport Road is commencing. The contract completion date remains September
2021.
Renaissance Drive:The Roadway design has been completed through 90%and Staff has
received CSX comments to proceed to 100%design. The County consultants are also
proceeding with preparation of right-of-way documents.
5-other:
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